for the community services committee meeting - city of gold … · 2016-06-30 · for the ....

716 Adopted Report

for the

Community Services Committee Meeting

held on

Thursday 12 May 2016 at

2pm

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

716th Council Meeting 24 May 2016 2 Community Services Committee Meeting 12 May 2016 Adopted Report

Index Adopted Report

Community Services Committee Meeting Thursday, 12 May 2016

Item Direct. File Page Subject

1 CS LG115/1327/01/2016(P1) 4 2016 Proposed Agenda Items For The Community Services Committee

2 CS FN334/375/02(P41) 7 2015-16 Local Area Works Program - Additions

3 CS CS433/408/07(P1) 11 Removal Of Gum And Pine Trees At Sunset Boulevard, Surfers Paradise

4 CS CS433/408/07(P1) 15 Request For Memorial Plaque To Be Placed In Park At Burleigh Headland

5 CS CS433/408/07(P1) 19 Request For Removal Of Norfolk Island Pines In Southport

6 CS PN134051/16/-(P22) 28 Ongoing Lease Tenure Of Buildings Within Pizzey Park

7 CS PN326350/16(P1) 38 Future Tenure Of Stanmore Park, Yatala

General Business

8 CS FN334/375/02(P41) 54 2015-16 Local Area Works Program – Additions and Community Facility Contributions

9 CS FN334/375/02(P41) 54 2015-16 Local Area Works Program – Additions and Community Facility Contributions

KEY: OCEO - Office of the Chief Executive Officer CI - City Infrastructure GCW - Gold Coast Water CS - Community Services OS - Organisational Services EDMP - Economic Development & Major Projects PE - Planning & Environment

716th Council Meeting 24 May 2016 3 Community Services Committee Meeting 12 May 2016 Adopted Report ADOPTED BY COUNCIL 24 MAY 2016 RESOLUTION G16.0524.011 moved Cr R La Castra seconded Cr PC Young That the Report of the Community Services Committee’s Recommendations of Thursday, 12 May 2016, numbered CS16.0512.001 to CS16.0512.009, be adopted with the exception of:- Recommendation Numbers CS16.0512.001

CS16.0512.007 and CS16.0512.008 which were specifically resolved.

CARRIED

ATTENDANCE Cr R La Castra (Chairperson) Cr G Baildon AM Cr K Boulton Cr C Caldwell Cr D McDonald Cr G Tozer Cr PC Young Visitors Cr W Owen-Jones Ms C McCool Director Community Services Mr R Jacobs Manager Parks & Recreational Services Mr B Flick Coordinator Recreational Services APOLOGY / LEAVE OF ABSENCE Nil PRESENTATIONS Nil


ITEM 1 COMMUNITY SERVICES 2016 PROPOSED AGENDA ITEMS FOR THE COMMUNITY SERVICES COMMITTEE LG115/1327/01/2016(P1)

2016

ITEM BRANCH ACTION/ PREVIOUS RESOLUTION Community Services Committee – All Meetings 2015-16 Local Area Works Program - Additions Transport & Local Area Works Report to every meeting round. 2016 Proposed Agenda Items for the Community Services Committee Director’s Office Standing Item.

716 Council Meeting – 24 May Community Services Committee – 12 May

Future Tenure of Stanmore Park, Yatala Parks & Recreation Report on future tenure of park

Ongoing Lease Tenure of Buildings within Pizzey Park Parks & Recreation Recommended tenure for 3 sites approaching lease expiry

Request For Removal of Norfolk Island Pines in Southport Parks & Recreation Petition response

Removal Of Gum & Pine Trees at Sunset Boulevard, Surfers Paradise Parks & Recreation Petition response

Request For Memorial Plaque To Be Place In Park At Burleigh Heads Parks & Recreation Petition response

717 Council Meeting – 7 June Community Services Committee – 26 May Make Administration (Amendment) Local Law (No. 1) 2016 - Amends LL3

Health Regulatory & Lifeguard Services Brought back from previous round (TBC)

Propose to make Local Law No 21 (Major Events) 2016 Health Regulatory & Lifeguard Services First step by Council in the law making process


ITEM 1 (Continued) COMMUNITY SERVICES 2016 PROPOSED AGENDA ITEMS FOR THE COMMUNITY SERVICES COMMITTEE LG115/1327/01/2016(P1) 718 Council Meeting – 24 June Community Services Committee – 9 June Investigation Of Mats And Other Mechanisms For Equitable Beach Access Safe & Liveable Communities Brought back from GB item in Round 714

RECESS 719 Council Meeting – 26 July Community Services Committee – 12 July Propose to make Animal Management (Amendment) Local Law (No 1) 2016 – Amends LL12 Health Regulatory & Lifeguard

Services

First step by Council in the law making process. Law may be required to allow stables (permits) in equine precinct. Legal advice currently being sought.

Proposal to make Parks and Reserves (Amendment) Subordinate Local Law (No. 1) 2016 to include a Schedule for an Excluded Parks Register for the purposes of Local Law No 9 (Parks and Reserves) 2008

Parks & Recreation Services

Step 1 in the law making process to propose the amending subordinate local law in order to include a Schedule for an Excluded Parks Register for the purposes of Local Law No 9 (Parks and Reserves) 2008

Proposal To Make Subordinate Local Law No. 16.8 (Advertising Devices) 2016

Health Regulatory & Lifeguard Services Brought back from previous round (TBC)

727 Council Meeting – 29 November Community Services Committee – 17 November Propose to make Local Law No 20 (Waste Management) 2016 Health Regulatory & Lifeguard

Services

First step by Council in the law making process. Law will largely replace the State’s repealed Waste Regulations

716th Council Meeting 24 May 2016 Community Services Committee Meeting 12 May 2016

ITEM 1 (Continued) 2016 PROPOSED AGENDA ITEMS FOR THE COMMUNITY SERVICES COMMITTEE LG115/1327/01/2016(P1) RECOMMENDATION It is recommended that Council resolves as follows: That the 2016 Proposed Agenda Items for The Community Services Committee be noted. Authorised by: Colette McCool TRACKS REF: #54879794 Director Community Services

RECOMMENDATION CHANGED AT COUNCIL MEETING 24 MAY 2016 COMMITTEE RECOMMENDATION CS16.0512.001 moved Cr Tozer seconded Cr McDonald That the 2016 Proposed Agenda Items for The Community Services Committee be noted.

CARRIED

COUNCIL MEETING 24 MAY 2016 RESOLUTION G16.0524.009 moved Cr W Owen-Jones seconded Cr R La Castra

That Committee Recommendation CS16.0512.001 be adopted, with a change, such that it reads in its entirety as follows: That the 2016 Proposed Agenda Items for The Community Services Committee be noted, with the Regatta Waters Lakes Master Plan to be dealt with in Meeting Round 724.

CARRIED UNANIMOUSLY


ITEM 2 COMMUNITY SERVICES 2015-16 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02(P41) Refer 1 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is for Council to approve additions to the 2015-16 Local Area Works Program as detailed in Attachment 1. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Councillors in conjunction with City officers have suggested that the projects in Attachment 1 be added to the 2015-16 Local Area Works Program. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN 1.0 The best place to live and visit.

1.1 Our city provides a choice of liveable places We can choose diverse lifestyle and housing options from rural to city living.

2.0 Prosperity built on a strong diverse economy

2.3 We have infrastructure that supports productivity and growth. We have connected and vibrant economic precincts.

3.0 People contribute to a strong community spirit 3.6 We are an active community

We enjoy the city and its enviable climate.

7 COMMONWEALTH GAMES IMPACT Not Applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the various Local Area Works allocations to carry out the works as indicated in Attachment 1 within the 2015-16 financial year. In the case of the Local Area Works Program – Additions, details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 1.


ITEM 2 (Continued) 2015-16 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02(P41) The new/upgrade cost is the cost to create or upgrade the asset. The renewal cost is the cost to renew the asset in today’s dollars and includes disposal costs and design costs as required at the end of the asset’s estimated useful life. The works proposed in this report will be maintained and operated using WOC maintenance budgets unless otherwise specified. Budget submissions will therefore be lodged during future budget deliberations to cover maintenance and operational costs. These assets will be included in the relevant Asset Management Plans. 9 RISK MANAGEMENT City Infrastructure’s risk in the terms of project development and delivery is mitigated by the risk management procedure 6-3 which is aligned with the Risk Management Standards AS/NZS 31000:2009. Community Services’ risk in the terms of project development and delivery is mitigated by undertaking risk assessments (including consequence and likelihood assessments and mitigation actions) as part of project planning and execution. 10 STATUTORY MATTERS Not Applicable. 11 COUNCIL POLICIES The policy applicable to the inclusion of Local Area Works projects listed for endorsement by Council is the Local Area Works and Services Program Policy (iSpot #48181699) and the Community Grants Policy. 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Cr W Owen-Jones Division 2 Councillor Cr R La Castra Division 8 Councillor T Harding, Senior Parks and Open Space Services Officer

Community Services Yes

D Attard, Parks Development Officer



ITEM 2 (Continued) 2015-16 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02(P41) 14 STAKEHOLDER IMPACTS The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in Attachment 1. 15 TIMING Projects listed with “TBA” will be added to the Local Area Works Program once formally approved by Council and included in Design/Construction Programs for implementation in conjunction with other priority works contained in the City’s Capital Works Program. 16 CONCLUSION The proposed additions to the Local Area Works and Services Program as suggested by divisional councillors in conjunction with City officers are listed in Attachment 1. It is recommended that Council approve the additions in order that they can be delivered as soon as practicable. 17 RECOMMENDATION It is recommended that Council resolves as follows: That the additions listed in Attachment 1 be approved for the 2015-16 Local Area Works Program. Author: Authorised by: Garry Ellis Colette McCool Program Coordinator Project Management Unit Director Community Services 28 April 2016 Tracks Ref: Att: 54831237 COMMITTEE RECOMMENDATION CS16.0512.002 moved Cr La Castra seconded Cr Tozer That the additions listed in Attachment 1 be approved for the 2015-16 Local Area Works Program.

COMMUNITY SERVICES Contact Officer DIV Project

No Location Description Funds

2015/16 T. Harding (CR261223)

2

TBA

Reserve Road, Upper Coomera

The planting of some 40 trees from Lakes End Court to Hart Street.

$19,000

D. Attard (CR262850)

8

TBA Glenmore Drive,

Ashmore

Installation of fitness equipment adjacent to the playground within Glenmore Park.

$50,000

CARRIED


ATTACHMENT 1

COMMUNITY SERVICES – ADDITIONS

Line #

Project Manager

Div

Project

No

Location and / or

Recipient Organisation

Description

Proposed Local Area

Works Allocation

New / Upgrade. Preliminary Estimated

Capital costs $

Additional

Annual Operations & Maintenance

Costs $

Estimate

Useful Life

Years

Future

Renewal Costs

1 T. Harding (CR261223) 2 TBA Reserve Road,

Upper Coomera The planting of some 40 trees from Lakes End Court to Hart Street. 19,000 2,500 20 19,000

2 D. Attard (CR262850) 8 TBA Glenmore Drive,

Ashmore Installation of fitness equipment adjacent to the playground within Glenmore Park. 30,000 1,305 10 30,000

Sub Total 3,805 Cumulative

Total 40,803

* Cumulative total is the total value of the additional annual operational maintenance costs for local area works funded Community assets submitted to Council for notation for the 2015-16 financial year as at the date of this report.


ITEM 3 PARKS & RECREATIONAL SERVICES REMOVAL OF GUM AND PINE TREES AT SUNSET BOULEVARD, SURFERS PARADISE RD19139/16 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider the request to undertake a tree removal and replacement programme within Sunset Boulevard, Surfers Paradise, to mitigate hazards and risks to the public, damage to utility services, private property and improve the appearance of the street. 4 PREVIOUS RESOLUTIONS Ex Minute GA16.0304.026 1 That the above Petition be received and referred to the appropriate committee for

consideration and report to Council. 5 DISCUSSION A petition signed by 13 residents has been received for the removal of five large trees in Sunset Boulevard, Surfers Paradise and be replaced with a more suitable species such as Poinciana. The Management of Trees on Council Controlled Land Policy discusses in some length the criteria for tree removal and includes factors such as tree health and behaviour; species, potential risks and liability, traffic and pedestrian hazards, amongst other things. Prior to the petition being lodged the issues raised were reported to various areas of Council with officers progressing a response. Issues Raised by Petitioners Trees are dropping branches causing damage to private property Trees are dropping branches creating a safety risk to persons in the street Roots and debris causing blockages and damage to underground utility services

resulting in flooding Potential further damage to driveways, footpath and road infrastructure Petitioners request more suitable trees such as Poinciana be planted. Reply to petition A review of the trees by a City Arborist has found:

All five trees, two mature Eucalyptus tereticornis (Red Gums) and three Araucaria heterophylla (Norfolk Pines) have caused damage to underground utilities including;


ITEM 3 (Continued) REMOVAL OF GUM AND PINE TREES AT SUNSET BOULEVARD, SURFERS PARADISE RD19139/16

water mains, stormwater pits and other hard infrastructure caused by tree root intrusion

The two subject Eucalypts have been ‘lopped’ or ‘topped’ historically, rendering the large structural growth within the canopy more vulnerable to failure, with multiple targets in their path (this has been determined following a full tree risk assessment)

The road reserve region is not a sufficient width to accommodate large mature trees The volume of debris accumulating in stormwater gully pits is excessive and causing

water pooling in the street during rain events Residents within the street have formed a consensus in seeking their removal and

replacement and therefore the City has the local support for the removal of these trees.

Parks and Recreational Services (P&RS) agree that subject to Council’s approval, works to remove the trees should progress and have tentatively scheduled this work to be undertaken in July 2016. P&RS intends to undertake a tree removal and replacement programme within Sunset Blvd, Surfers Paradise, to mitigate hazard risk to the public and improve the overall appearance of the area. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Key Focus Area 3: People contribute to a strong community spirit. Outcome 3.1: We are proud of our city. 7 COMMONWEALTH GAMES IMPACT Not applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Cost to undertake required work $1950 for the removals and $990 for replacement planting will be sourced from existing tree budgets. 9 RISK MANAGEMENT Given the history of root penetration and branch drop at this location, the removal of the subject trees lessens risk of liability against the City from neighbouring property owners and ongoing damage to City infrastructure. Adequate verge widths or planting spaces and appropriate species selection should be a priority if the Gold Coast is to be a more shaded and attractive city. 10 STATUTORY MATTERS Not applicable. 11 COUNCIL POLICIES Management of Trees on Council Controlled Land Policy.


ITEM 3 (Continued) REMOVAL OF GUM AND PINE TREES AT SUNSET BOULEVARD, SURFERS PARADISE RD19139/16 12 DELEGATIONS Not applicable. 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted



Manager Park & Recreational Services

Community Services

Executive Coordinator Parks Community Services Yes 14 STAKEHOLDER IMPACTS Not applicable. 15 TIMING The trees are programmed for removal in July 2016. 16 CONCLUSION Officers responsible for the management of the City urban trees are in support of the petitioners’ requests. Work has been scheduled to remove and replace the trees subject to Council’s consideration of this matter. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council supports the removal of the subject trees and their replacement with

suitable species.

2 That the chief petitioner be advised of Council’s decision and requested to inform other petitioners.

Author: Authorised by: Jarrid Willcocks Colette McCool Coordinator Parks & Openspace Services Director Community Services 5 May 2016 TRACKS REF: #54608208


ITEM 3 (Continued) REMOVAL OF GUM AND PINE TREES AT SUNSET BOULEVARD, SURFERS PARADISE RD19139/16 COMMITTEE RECOMMENDATION CS16.0512.003 moved Cr Tozer seconded Cr McDonald 1 That Council supports the removal of the subject trees and their replacement

with suitable species.

2 That the chief petitioner be advised of Council’s decision and requested to inform other petitioners.

CARRIED


ITEM 4 PARKS & RECREATIONAL SERVICES REQUEST FOR MEMORIAL PLAQUE TO BE PLACED IN PARK AT BURLEIGH HEADLAND PN91427/16 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider a request for a seat to be installed at Burleigh Headland inclusive of a memorial plaque in honour of Guy Borgas. 4 PREVIOUS RESOLUTIONS Ex Minute GA16.0216.017 That the above Petition be received and referred to the appropriate committee for consideration and report to Council. Ex Minute CC10.0317.011 That Council reconfirms its policy position not to support the placement of personal memorial plaques on parks Ex Minute CC09.0715.004 That Council take no further action in development of a specific policy for managing of gifted or donated park assets for memorial purposes. 5 DISCUSSION Guy Borgas was a well-known local rugby league player. In honour of his passing, friends and family have requested that a permanent memorial be placed in a park at Burleigh Headland. It is intended that such a memorial would highlight the importance of speaking up about mental health issues and promote Lifeline as a source of help. A petition containing 189 signatures (excluding the submission list of 1300 names representing the membership of Mr Borgas’s football club) was submitted to Council requesting the placement of a memorial plaque be placed upon a seat at Burleigh Headland to honour Guy Borgas. The proposed wording of the plaque supplied with the petition is as follows:

A place to reflect In honour of Guy “Borgie” Borgas For Help Call Lifeline 13 11 14

Council’s Parks Usage Policy: Naming of Parks and Community Facilities Policy has been in effect since 1999. The policy (Attachment A section 3) states the following: “The placing of memorial plaques in honour of persons in parks, or on infrastructure, will not be supported. Council will consider memorial tree plantings (exclusive of plaques) to occur, subject to Council’s direction with respect to species and location.”


ITEM 4 (Continued) REQUEST FOR MEMORIAL PLAQUE TO BE PLACED IN PARK AT BURLEIGH HEADLAND PN91427/16 This position was taken based on community feedback toward the proliferation of unauthorised memorial plaques that once existed across the city’s parks, with the view that such memorials were resulting in sections of parks resembling cemeteries. These unauthorised plaques have since been removed, and Council reiterated its position through its later Council decision (CC10.0317.011) mentioned above. Since this policy position, the City has received occasional requests of a similar nature that have not been supported. It is considered that should Council decide to approve such a plaque, it could set a precedent that would result in an influx of requests for memorials across the city, and may trigger an adverse community reaction where previous requests have not been supported. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN Focus Area 3: People contribute to a strong community spirit. Outcome 3.2: We are proud of our city. We are a vibrant community committed to success. OPERATIONAL PLAN 7 COMMONWEALTH GAMES IMPACT Not applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Not applicable . 9 RISK MANAGEMENT A precedent would likely be set if Council decided to approve the proposed plaque and may result in additional strain on the resources in implementing and managing such assets, especially given the often complex emotions that are triggered by such requests. Past experience suggests where such assets require removal / relocation to make way for future works, family members may raise objection and demand their retention. 10 STATUTORY MATTERS Not applicable. 11 COUNCIL POLICIES Park Usage Policy: Naming of Parks and Community Facilities Policy. 12 DELEGATIONS Not applicable.


ITEM 4 (Continued) REQUEST FOR MEMORIAL PLAQUE TO BE PLACED IN PARK AT BURLEIGH HEADLAND PN91427/16 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted





Executive Coordinator Parks Community Services Yes 14 STAKEHOLDER IMPACTS Once applicants learn of the wider community expectation in respect to the placement of memorial plaques in parks, they often understand the City’s reasons for not supporting memorials in parks. 15 TIMING Not applicable. 16 CONCLUSION Previously unauthorised plaques and memorials with similar wording have been removed across the city in line with Council policy. Previous requests of similar memorials/messages honouring individuals have been denied. To be consistent and equitable, it is recommended the request to place a memorial plaque on parkland not be supported. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council reconfirms its policy position not to support the placement of personal

memorial plaques on parks, reflecting wider community expectation 2 That the chief petitioner be advised of Council’s decision and kindly asked to pass

information onto other petitioners. Author: Authorised by: Jarrid Willcocks Colette McCool Coordinator Parks & Openspace Services Director Community Services 5 May 2016 TRACKS REF: #54580471


ITEM 4 (Continued) REQUEST FOR MEMORIAL PLAQUE TO BE PLACED IN PARK AT BURLEIGH HEADLAND PN91427/16 COMMITTEE RECOMMENDATION CS16.0512.004 moved Cr Tozer seconded Cr McDonald 1 That Council reconfirms its policy position not to support the placement of

personal memorial plaques on parks, reflecting wider community expectation 2 That the chief petitioner be advised of Council’s decision and kindly asked to

pass information onto other petitioners.

CARRIED


ITEM 5 PARKS & RECREATIONAL SERVICES REQUEST FOR REMOVAL OF NORFOLK ISLAND PINES IN SOUTHPORT RD501334/16 Refer 5 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider the request from the residents of Broadwater Shores to undertake the removal of 18 juvenile trees due to the alleged potential blocking of views. 4 PREVIOUS RESOLUTIONS Ex Minute G16.0216.019 1 That the above Petition be received and referred to the appropriate committee for

consideration and report to Council. 5 DISCUSSION A petition has been received for the removal of 18 juvenile Norfolk Island pine trees due to the potential for the tress blocking views from the Broadwater Shores Apartments, Southport. The Management of Trees on Council Controlled Land Policy discusses in some length the criteria for tree removal and covers factors such as tree health and behaviour; species, liability, traffic and pedestrian hazards, amongst other things. None of the trees in question meet the criteria. The policy also states reasons that do not justify tree removal, including: “Private landholder’s personal preference is for no tree to be present, or improvement of views from private property.” Issue Raised by Petitioners Petitioners claim the 18 Norfolk Island Pines will grow so high that they will block the view from apartments and request the trees be removed. The trees in question are situated in the following locations, (4) Ada Bell Way, (9) in Sister and Matron Higgins Park and (5) on the Gold Coast Highway between Sea World Drive and the traffic lights at Ada Bell Way. Reply to petition The trees have been planted by State Government contractors MacDow as part of the Gold Coast Rapid Transit (GCRT) stage one. The trees formed part of the replacement tree programme to counteract net tree canopy loss as a result of the light rail construction. The City has received these trees as a contributed asset at completion of the project.


ITEM 5 (Continued) REQUEST FOR REMOVAL OF NORFOLK ISLAND PINES IN SOUTHPORT RD501334/16

The trees of concern are in fact Cook Pines (Araucaria columnaris). The Cook Pine is more cylindrical and has a less dense canopy compared to the wider spreading Norfolk Pine. Cook Pines have been used in great numbers along the coastal strip of the Gold Coast.

Many of the trees have been planted in exact locations or in close proximity to where a mature tree once stood (see attachment 1). They are widely spaced and unlikely to create any future collective visual screening. The subject trees are juvenile and are approximately 2.5 metres tall and will require a minimum of 30 years to reach maturity with a height of between 20 to 25 metres. The GCRT landscape architect chose this species of tree, to create scale and form in a high rise environment, be salt tolerant due to the close proximity to the foreshore and blend with existing trees within these locations. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Key Focus Area 3: People contribute to a strong community spirit. Outcome 3.2: We are proud of our city. 7 COMMONWEALTH GAMES IMPACT Not applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Not applicable. 9 RISK MANAGEMENT Failure to uphold the policy could set a precedent for further request for tree removal. 10 STATUTORY MATTERS Not applicable. 11 COUNCIL POLICIES Management of Trees on Council Controlled Land Policy. 12 DELEGATIONS Not applicable.


ITEM 5 (Continued) REQUEST FOR REMOVAL OF NORFOLK ISLAND PINES IN SOUTHPORT RD501334/16 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted




Community Services

Executive Coordinator Parks Community Services Yes 14 STAKEHOLDER IMPACTS Not applicable. 15 TIMING Not applicable. 16 CONCLUSION City officers responsible for assessing tree requests do not support the removal of these contributed tree assets for the following reasons : Five of the trees at the Sundale Bridge cannot actually be seen from the apartment

block. The remaining 15 trees have replaced the loss of mature trees in the same locations

due to GCRT construction. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the subject trees be retained in line with Council’s Management of Trees on

Council Controlled Land Policy 2 That the chief petitioner be informed of Council’s decision and requested to inform

other petitioners. Author: Authorised by: Jarrid Willcocks Colette McCool Coordinator Parks & Openspace Services Director Community Services 5 May 2016 TRACKS REF: #54825363


ITEM 5 (Continued) REQUEST FOR REMOVAL OF NORFOLK ISLAND PINES IN SOUTHPORT RD501334/16

COMMITTEE RECOMMENDATION CS16.0512.005 moved Cr Tozer seconded Cr McDonald 1 That the subject trees be retained in line with Council’s Management of Trees

on Council Controlled Land Policy 2 That the chief petitioner be informed of Council’s decision and requested to

inform other petitioners.

CARRIED


Attachment 1 The following photographs show the location of the new trees in comparison to the locations prior to the GCRT construction.

Ada Bell Way intersection prior to GCRT construction - please note the 2 large trees that were removed during construction


Attachment 1 (Continued)

View of Ada Bell Way and Queen Street Intersection 2016. The new trees can just be seen behind the traffic signal and street light in the centre.

Street view from Broadwater Shores towards Matron and Sister Higgman Park prior to GCRT construction. As seen the park was quite heavily treed with mature, significantly sized trees with the potential to grow large including Cook Pines.

Same view after construction


Attachment 1(Continued)

A similar view from the other side of the park looking back towards Broadwater Shores before GCRT construction. Note the large Cook Pines in the park.

Same location 2016

A view of the Sundale Bridge approach prior to GCRT construction.



Sundale Bridge after construction and the installation of Cook Pines.

View from the Sundale Bridge Cook Pines looking back towards the Broadwater Shores (circled) 2014.


Attachment 1 (Continued) .

Same view 2016 showing a new apartment development obscuring views to the bridge and trees. Broadwater Shores cannot now be seen. Attribution Street view imagery in this report is provided by Google Street View and its data providers, with permissions granted for the use of imagery within a report in accordance with Google Permissions December 17, 2015.


ITEM 6 PARKS & RECREATIONAL SERVICES ONGOING LEASE TENURE OF BUILDINGS WITHIN PIZZEY PARK PN134051/16/-(P22) Refer 2 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable 2 EXECUTIVE SUMMARY Not Applicable 3 PURPOSE OF REPORT The purpose of this report is to advise Council of the recommended tenure for existing buildings and tenants situated within Pizzey Park, Miami. 4 PREVIOUS RESOLUTIONS Ex Minute CC11.0615.007 refers: 1 That Council approves renewal of lease tenure to the Burleigh Heads Amateur

Fishing Club Inc, Gold Coast Lapidary Club Inc and Gold Coast Racing Pigeon Club Inc over existing premises at Pizzey Park, Miami for a five year term to expire on the 30 June 2016.

2 That each club be advised that Council will not consider the extension of

tenure beyond June 2016, unless the proposed extension to Miami Pool and/or new entry statement has not sufficiently progressed.

3 That Council officers from the Community Services Directorate assist the clubs

identify alternative accommodation requirements prior to the expiry of the lease term in 2016.

5 DISCUSSION Background In 2002, a concept master plan was completed to provide guidance on the future development and use of Pizzey Park, one of the city’s most popular and heavily utilised sport and recreational spaces. One of the long term recommendations arising from the adopted master plan was the entry statement to the park. The current entry was dated and offered no identity or appeal having forty year old buildings situated at the frontage to Pacific Avenue. The buildings in question have for many years been home to three separate entities, namely:

• Burleigh Heads Amateur Fishing Club Inc • Gold Coast Lapidary Club Inc • Gold Coast Racing Pigeon Club Inc.

Each has occupied the area under lease tenure with the areas identified in Attachment 1 to this report. With the knowledge that the City may decide to proceed with a new entry statement and demolish the buildings, tenure has been limited to five year terms since adoption of the master plan.


ITEM 6 (Continued) ONGOING LEASE TENURE OF BUILDINGS WITHIN PIZZEY PARK PN134051/16/-(P22) In 2007, the master plan was reviewed, however, the intent for a new entry statement remained and when the tenure of the respective groups expired in 2011; a further term of five years was offered and accepted by the parties on the basis that tenure may not exist beyond 2016. The leases are now approaching expiry (June 2016) and it is appropriate to consider ongoing tenure arrangements. Although there remains no identified priority or budget to progress a new entry statement, there is a desire to ensure all City owned facilities optimise use and service to the community. In 2012 a lease sustainability framework was introduced, which included the review of all pending lease expiries to enable a better understanding of the entity, its ongoing viability, and where needed an action plan to assist the organisation reach objectives and/or best practice. Sustainability audits were carried out on each of the above groups and are summarised as follows: Gold Coast Racing Pigeon Club Inc The Gold Coast Racing Pigeon Club Inc holds a lease over building C (see Attachment 2) that is due for expiry 30 June 2016. A lease sustainability audit was conducted with the following summation of findings:

• club has a very low usage with only 12 current members • there is little to no revenue raising capacity • majority of members now live a significant distance from the site.

A meeting was held with club representatives, who acknowledged that the club could not remain a viable entity at the location nor have the ability to maintain the facility into the future. Officers have offered assistance in identifying an alternative location for their ongoing needs and as at the date of this report a site in Mudgeeraba is currently being investigated. Correspondence has been formally sent to the club advising the City’s intent not to renew the lease upon expiry based on it being more appropriate for all parties if the club could be accommodated at a location where there were no ongoing responsibilities for rates and rental like those attached to lease tenure. The club has agreed and is working with officers for a more suitable solution for their activities. Burleigh Amateur Fishing Club Inc The Burleigh Heads Amateur Fishing Club holds a lease over building A (see Attachment 2) that is due for expiry 30 June 2016. The club maintains a membership of approximately 40 persons. As part of the sustainability audit it has been identified:

• the use of the premises is not occurring in line with the intended or permitted purpose of the lease. The majority of use relates to commercial hire arrangements with various groups

• commercial hire arrangements are the primary revenue stream available to meet outgoings

• the relatively low usage of only a portion of the facility for club related purposes.


ITEM 6 (Continued) ONGOING LEASE TENURE OF BUILDINGS WITHIN PIZZEY PARK PN134051/16/-(P22) Part of the facility (kitchen area) is utilised for club purposes intermittently on a Sunday morning only, with commercial hirers utilising the facility at other times during the week for activities including yoga, self-defence and dance activities. Although the Burleigh Heads Amateur Fishing Club originally constructed the building, the club’s membership is low and the premises are not optimised. The club is reliant on hiring out the premises to cover outgoings and expenses with no ability to cover major maintenance, future upgrades or renewal needs. Similarly to the Gold Coast Racing Pigeon Club, it would be appropriate to find a more suitable location to allow the Burleigh Heads Amateur Fishing Club to meet its limited activity needs and allow the existing space to be better utilised by the community. Correspondence has been forwarded to the club advising of the City’s intent not to renew tenure when the lease expires in June and have allowed time for the club to respond. Officers have offered their assistance in determining an alternative location for the club and officers have met with club representatives to discuss options. Existing hirers of the facility have been advised that tenure is unlikely to be available at the venue post 30 June 2016 and officers are assisting with alternative venues including providing information on available community space in the surrounding area. Gold Coast Lapidary Club Inc The Gold Coast Lapidary Club’s lease is also due to expire on 30 June 2016. Their lease area is detailed as building B on Attachment 2. A sustainability audit was undertaken and it was identified that the club was now at capacity having 195 existing members and experiencing high growth. The club expressed an interest in increasing their lease area and there is the opportunity to allow the club to expand their activities into the adjoining building to be vacated by the Gold Coast Racing Pigeon Club (building C in Attachment 2). The club has submitted a lease renewal application and has formally requested tenure over the adjoining building and associated courtyard area. If approved, the club’s application will be progressed and be effective from 1 July 2016 for a further five year period. Additional Lease Opportunity The Burleigh Community Men’s Shed Inc has been searching for a home for some time and has had meetings with officers and the previous Divisional Councillor in this regard. The group currently rents space within a local industrial estate but continual growth and inability to structure the space for their needs has resulted in a desire to locate to more appropriate premises. The Men’s Shed is involved with a variety of local programs with community organisations such as;

• Oz Harvest • Somerset College • Red Cross • Women’s Shelter • Women’s Cancer Council • RSL • Boomerang Bags • Catholic Church


ITEM 6 (Continued) ONGOING LEASE TENURE OF BUILDINGS WITHIN PIZZEY PARK PN134051/16/-(P22) Representatives of the club were invited to inspect the facility (currently under Lease to the Burleigh Heads Amateur Fishing Club) and deemed it suitable for their activities with only minor modifications required. The club has also indicated support for the existing Lessee (Burleigh Heads Amateur Fishing Club) to be able to utilise the kitchen area of the building as is currently the case should they wish to. A sustainability audit was undertaken and it is believed that the group has the capability to hold a lease over building A in Attachment 2. A Lease application has recently been received from the group and if approved it is proposed to commence with an initial five year term to coincide with the Gold Coast Lapidary Club. The Divisional Councillor has been briefed on all matters and met with members of the Burleigh Heads Amateur Fishing Club, whom would prefer to remain as lessee and are aware of the offer of the Men’s Shed to allow them to continue to utilise the building based on current usage requirements. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Prosperity built on a strong diverse economy 2.2 We have a thriving cultural economy. Our city attracts and retains creative skills, talent and investment. People contribute to a strong community spirit 3.4 Our city embraces culture every day. We are a creative community. 7 COMMONWEALTH GAMES IMPACT Not applicable 8 FUNDING AND RESOURCING REQUIREMENTS The existing entities have limited capacity to fund ongoing maintenance and renewal needs for the buildings. The Lapidary club, as part of the sustainability audit actions, is looking to appropriate sinking funds for these requirements. Any required maintenance of the facilities prior to new tenure will be undertaken and funded from existing City operational budget lines. Ongoing maintenance thereafter including any modifications will be the responsibility of the respective lessees. 9 RISK MANAGEMENT Not Applicable 10 STATUTORY MATTERS Not applicable 11 COUNCIL POLICIES Council’s Leasing Policy – State Reserves and City Freehold land for community, sporting, recreational and education purposes.


ITEM 6 (Continued) ONGOING LEASE TENURE OF BUILDINGS WITHIN PIZZEY PARK PN134051/16/-(P22) 12 DELEGATIONS Not Applicable 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted



Councillor Pauline Young City of Gold Coast Ron Jacobs, Manager Parks & Recreational Services

City of Gold Coast Yes

Anita Ramsay, Senior Property Officer


14 STAKEHOLDER IMPACTS Expansion of the Lapidary club space and accommodation of the Burleigh Community Men’s Shed is seen as optimising community space and improving overall community health and well-being. Similarly, relieving the Burleigh Heads Amateur Fishing Club and Gold Coast Racing Pigeon Club of the lease obligations will allow them to continue their respective activities without concern over ongoing lease obligations. 15 TIMING Implementation of the recommendations of this report can be undertaken immediately and become effective from 1 July 2016. 16 CONCLUSION The Burleigh Heads Amateur Fishing Club Inc, Gold Coast Racing Pigeon Club Inc and Gold Coast Lapidary Club Inc are long standing tenants of buildings built at Pizzey Park some 40 plus years ago. Since a master plan for the park was adopted in 2002, the ongoing tenure of these groups has been clouded due to a plan to establish a new entry statement off Pacific Avenue. With current tenure due to expire in June 2016, sustainability audits were conducted with each group and it was determined the Burleigh Heads Amateur Fishing Club and Gold Coast Racing Pigeon Club were unsustainable without ongoing external support. It was further determined that it would be more appropriate if both groups could be accommodated under alternative tenure arrangements and to this end officers have been attempting to assist both clubs. Conversely, the Gold Coast Lapidary Club has experienced steady growth to the point where it was now at capacity and was seeking expansion. This could be accommodated by offering the group tenure over the adjoining building occupied by the Gold Coast Racing Pigeon Club, who are currently investigating alternative premises in the Mudgeeraba area.


ITEM 6 (Continued) ONGOING LEASE TENURE OF BUILDINGS WITHIN PIZZEY PARK PN134051/16/-(P22) Finally, if the Burleigh Heads Amateur Fishing Club lease is not to be renewed and they also look at alternative arrangements, there is an opportunity for the Burleigh Community Men’s Shed Inc to move into the premises and optimise use of the area. Although the park supports mostly sport related activities, the Men’s Shed concept is seen as an important community and recreational initiative and would not impact on other users/uses of the park. It is also important to note that any tenure granted is on the understanding that ongoing accommodation at this location would be subject to City priorities, which may include the implementation of a new entry statement in accordance with the adopted Pizzey Park Master Plan. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council notes the pending expiry of leases with the Burleigh Heads Amateur

Fishing Club Inc, Gold Coast Racing Pigeon Club Inc and the Gold Coast Lapidary Club Inc, and based on details outlined in this report resolves:

a That the existing lease to the Burleigh Heads Amateur Fishing Club Inc not be renewed upon expiry on 30 June 2016 and officers assist the club in obtaining suitable alternative accommodation needs to service ongoing activities including use of the existing premises under agreement with the new lessee and reflecting current use requirements;

b That the existing lease to the Gold Coast Racing Pigeon Club Inc not be renewed upon expiry on 30 June 2016 and officers assist the club in obtaining suitable alternative accommodation to service ongoing activities;

c That Gold Coast Lapidary Club Inc be offered a further five year lease over an expanded portion of Pizzey Park, Miami to include the adjoining courtyard and building currently occupied by the Gold Coast Racing Pigeon Club Inc conditional upon:

i an annual lease rental commencing at $295.48 per annum

ii all costs associated with lease lodgement and registration including preparation of any survey plan being borne by the Gold Coast Lapidary Club Inc; and

iii all other terms and conditions being in accordance with the City’s adopted Leasing Policy including the use of the city’s standard lease documentation.

d That the Burleigh Community Men’s Shed Inc be offered a five year lease over a portion of Pizzey Park, Miami representing the existing building occupied by the Burleigh Heads Amateur Fishing Club Inc conditional upon:

i the lease term commencing 1 July 2016;

ii a lease rental commencing at $295.48 per annum


ITEM 6 (Continued) ONGOING LEASE TENURE OF BUILDINGS WITHIN PIZZEY PARK PN134051/16/-(P22)

iii all costs associated with lease lodgement and registration including

preparation of any survey plan being borne by the Burleigh Community Men’s Shed Inc; and

iv all other terms and conditions being in accordance with the City’s standard lease documentation

Author: Authorised by: Nathan Griffiths Colette McCool Recreational Services Officer Director Community Services 8 February 2016 TRACKS REF: 53659158 COMMITTEE RECOMMENDATION CS16.0512.006 moved Cr Tozer seconded Cr PC Young 1 That Council notes the pending expiry of leases with the Burleigh Heads

Amateur Fishing Club Inc, Gold Coast Racing Pigeon Club Inc and the Gold Coast Lapidary Club Inc, and based on details outlined in this report resolves: a That the existing lease to the Burleigh Heads Amateur Fishing Club Inc

not be renewed upon expiry on 30 June 2016 and officers assist the club in obtaining suitable alternative accommodation needs to service ongoing activities including use of the existing premises under agreement with the new lessee and reflecting current use requirements;

b That the existing lease to the Gold Coast Racing Pigeon Club Inc not be renewed upon expiry on 30 June 2016 and officers assist the club in obtaining suitable alternative accommodation to service ongoing activities;

c That Gold Coast Lapidary Club Inc be offered a further five year lease over an expanded portion of Pizzey Park, Miami to include the adjoining courtyard and building currently occupied by the Gold Coast Racing Pigeon Club Inc conditional upon: i an annual lease rental commencing at $295.48 per annum ii all costs associated with lease lodgement and registration

including preparation of any survey plan being borne by the Gold Coast Lapidary Club Inc; and

iii all other terms and conditions being in accordance with the City’s adopted Leasing Policy including the use of the city’s standard lease documentation.

d That the Burleigh Community Men’s Shed Inc be offered a five year lease over a portion of Pizzey Park, Miami representing the existing building occupied by the Burleigh Heads Amateur Fishing Club Inc conditional upon: i the lease term commencing 1 July 2016; ii a lease rental commencing at $295.48 per annum


ITEM 6 (Continued) ONGOING LEASE TENURE OF BUILDINGS WITHIN PIZZEY PARK PN134051/16/-(P22)

iii all costs associated with lease lodgement and registration

including preparation of any survey plan being borne by the Burleigh Community Men’s Shed Inc; and

iv all other terms and conditions being in accordance with the City’s standard lease documentation.

CARRIED


Attachment 1 – Concept Layout – Pacific Parade Entry Statement


Attachment 2


ITEM 7 PARKS & RECREATIONAL SERVICES FUTURE TENURE OF STANMORE PARK, YATALA PN235620/20/02(P3) & PN326350/20/01(P1) Refer 6 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to provide background to the uses and development of Stanmore Park and makes recommendations for ongoing tenure for the land. 4 PREVIOUS RESOLUTIONS See Attachment 1. 5 DISCUSSION Stanmore Park Lot 477 on SP146950 at Yatala, known as Stanmore Park, is a 34 hectare site bordered to the north by major arterial roads Stanmore Road and Darlington Drive. The park effectively provides a buffer between land zoned for industrial purposes and residential development to the west of Stanmore Road. A portion of the Park has been utilised for motocross purposes since the late 1970’s and later a field archery club was granted tenure over another portion of the site. The residual part of the land is unimproved; although the archers have utilised some areas for their field operations from time to time, and it is noted that the motocross club had encroached beyond their allotted boundary. In correspondence from the State (Department of Natural Resources & Mines) in 2002, the encroachments were detailed and a Land (Reserve) Management Plan (RMP) was sought for approval prior to any ongoing tenure being consented to by the State. The Department was also aware of emerging complaints from residents concerning the noise emanating from the site. Both leases expired in October 2008; however, by this time the residential complaints about the motocross facility had grown to the point where closure and/or relocation was being considered by the City. Since that time, there have been ongoing attempts to establish a regulated but compliant motocross facility within the Gold Coast. The motocross and archery facilities have continued to operate at the park under licence/permit on strict conditions until a report for ongoing tenure and use could be considered by Council. A RMP has not been completed to this point due to the uncertainty over ongoing use of the park. Motocross on the Gold Coast As at 2008, there were three regulated motor cycle activities operating on Council owned/controlled land; Mike Hatcher flat track speedway at Arundel, and the Reedy Creek


ITEM 7 (Continued) FUTURE TENURE OF STANMORE PARK, YATALA PN235620/20/02(P3) & PN326350/20/01(P1) and Stanmore Park motocross facilities. Constant complaints from encroaching residential development had led to action against each of the sites. In June 2009, the Mike Hatcher facility closed and following actions from an established Motorsport Taskforce the facility was able to re-open under strict lease conditions from 2010. The lease to the club was recently renewed for a further term. At its meeting of 22 March 2010, Council resolved to close both the Reedy Creek and Stanmore Park motocross facilities no later than 30 April 2011. This action was in line with Council’s intention to develop a new motocross site on Lot 2 SP171268 at Stapylton. The discontinuation of the Stapylton project as a viable site due to the forecast high cost, led to the review of Stanmore as a potential site. Previous resolutions in relation to this are included in Attachment 1 to this report. The Reedy Creek site was eventually forced to close in April 2012 due to non-compliance with further investigation of Stanmore Park undertaken on the basis that it would become the compliant and regulated motocross location for the city. Motocross at Stanmore Park The Albert & District Motorcycle Club Inc (ADMC) had operated under lease tenure from 1979 to 2008 at the Stanmore facility. Thereafter, ongoing use was by way of Trustee Permit granted until Council resolved to close the facility in November 2011 in favour of an alternative venue at nearby Stapylton. Following the discontinuation of the Stapylton project, Council opted to investigate the ability of Stanmore to accommodate junior and senior competition motocross. Subsequent noise testing determined that while test results indicated compliance for the smaller bikes, further noise attenuation measures were required to ensure larger bikes were noise compliant. The ADMC was allowed to continue as a junior focused facility on strict conditions including restricted use of bikes (numbers and sizes) and reduced hours. The ADMC and Gold Coast Motocross Club Inc (GCMC), who were the previous lessees of the Reedy Creek site, were asked to enter into negotiations to establish a new entity to manage the facility for the long term. A new management committee was established consisting of people from both former clubs and the “new” ADMC was offered a six month Trustee Permit to operate as a junior facility, with longer term tenure assessed at the conclusion of this period in conjunction with public consultation and any improvements made to noise attenuation. In order to establish a facility that was capable of servicing all types of riders and bikes, reconfiguration of the track was required including strategic mounding to deflect the noise away from residential properties to the west. Works completed over the ensuing two years included:

• Realignment of track – to ensure bikes faced away from residential properties when on high throttle

• Resurfacing of track – provide a thicker softer loam surface, which effectively slows the bikes and retains moisture to assist with dust control

• Importing of excess fill from an adjoining road project to create strategic mounding – spectator and sound

• Hydro-mulching of the batters for stability


ITEM 7 (Continued) FUTURE TENURE OF STANMORE PARK, YATALA PN235620/20/02(P3) & PN326350/20/01(P1)

• New irrigation system to more adequately address dust issues • New entry as a result of the road widening project adjoining the track • Fencing of site for security • Installation of noise monitoring equipment to guide the control and management of

noise being emitted from the track. Extensive testing was undertaken following completion of the improvements and Council at its meeting of 2 September 2014, resolved to grant the club permission to operate under Trustee permit for a trial period based on the favourable noise levels recorded following improvements as detailed above. The trial included both junior and senior riders on all types of bikes conditional upon the use being confined to the allotted days/hours of operation and compliant with the agreed noise levels (i.e. background noise plus 5dB(A). In the period since the club has conducted activities in line with those conditions and consequently seeks security of tenure in order to ensure the long term viability for the club. There have been no known breaches of the noise levels by the club nor have officers received any complaints that have been substantiated as being from the motocross site. A lease application has been received under the name of Gold Coast Motocross Club Inc as that name is more relevant to the City. Lease tenure will enable the club to continue to improve the noise attenuation and carry out additional works including connection of power to the site. North Albert Field Archers Inc The club has been operating within the park for more than 20 years and have been waiting for the outcome of the motocross investigation in order to have further lease tenure considered. The club has in excess of 200 current members and has plans for future development and improvements at the site subject to the renewal of tenure. A sustainability audit was recently conducted on the club and documentation relating to current financial position and insurances has been requested to enable the lease application process to progress subject to City and State consent. A strategic plan is being prepared by the club for the next five years and will focus on their needs for the site, which will ultimately be reflected as part of the required RMP. Summary Stanmore Park has been partially developed and utilised for motocross and archery activities since 1979. In order to secure ongoing security of tenure, and satisfy the State’s request for a RMP, significant works were required to ensure the noise levels emanating from the motocross facility were such that a club could be sustainable while not producing an unacceptable impact to surrounding residential development. Over the past few years, the club has actively worked with the City and surrounding community to carry out necessary works to meet the required criteria. Extensive testing and monitoring of use by the club has confirmed that the venue is able to operate as a viable club facility. The archery club has been forced to bide their time until certainty over the intended use of the park could be confirmed and a RMP established to reflect that use. It is proposed to recommend leases be granted to both clubs subject to use being in accordance with the current conditions imposed.


ITEM 7 (Continued) FUTURE TENURE OF STANMORE PARK, YATALA PN235620/20/02(P3) & PN326350/20/01(P1) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Prosperity built on a strong diverse economy 2.2 We have a thriving cultural economy. Our city attracts and retains creative skills, talent and investment. People contribute to a strong community spirit 3.4 Our city embraces culture every day. We are a creative community. 3.6 We are an active and healthy community. 7 COMMONWEALTH GAMES IMPACT Not Applicable. 8 FUNDING AND RESOURCING REQUIREMENTS The City has expended in excess of $550,000 over the past 2-3 years to improve the noise attenuation of the facility in accordance with Council’s previous endorsement. Should the City offer tenure, ongoing responsibility for maintaining the assets within the Stanmore Park Motocross Facility will rest with the GCMC and archery club respectively as lessees. Existing operational budgets will fund the continuation of noise testing and monitoring of the motocross facility by Recreational Services staff, as is the case with the Mike Hatcher facility. 9 RISK MANAGEMENT Not Applicable. 10 STATUTORY MATTERS Not Applicable. 11 COUNCIL POLICIES Council’s Leasing Policy – State Reserves and City Freehold land for community, sporting, recreational and educational purposes. 12 DELEGATIONS Not Applicable 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted



Cr Gates, Divisional Councillor

City of Gold Coast

Ron Jacobs, Manager Parks & Recreational Services


Anita Ramsay, Senior Property Officer




14 STAKEHOLDER IMPACTS Research has shown that illegal trail bike riding increases in the absence of legitimate sites. It is important that the City can accommodate the popular sport of motocross in a safe and regulated environment. The encroaching residential development of the past 20 years has placed pressure on motocross facilities to remain compliant with noise and general amenity requirements concerning proximity to residents. Due to the fact that the noise emitted from the track may be audible, it is reasonable to assume that not all residents will be pleased with the continuance of activities in any capacity. That said, each person/bike must adhere to the strict regulations applicable and the age of rider and the engine capacity of bike have little bearing on compliance with noise criteria. The improvements at the track have been undertaken to improve noise attenuation and optimise use of the facility by motocross club enthusiasts within the city. Ongoing monitoring of noise levels will enable use of the facility to be regulated for compliance. 15 TIMING It is proposed to progress with lease applications for both parties upon resolution of Council for an initial five year term. 16 CONCLUSION The issues associated with motorcycle related activities in the city are well documented. The lack of a suitable facility for riders has the potential to create a situation where up to 2,000 bikes/riders are forced to travel significant distances to gain access to a regulated facility and/or are operating in a variety of improperly managed locations throughout the City in an unlawful and inappropriate manner. The recent tragic accident and loss of life reconfirms the importance of a safe and regulated environment for all riders. In 2012, Council resolved to explore the ability of Stanmore Park to accommodate motocross in the region following the closure of the City’s other venue at Reedy Creek. Extensive work in the ensuing years has seen significant improvement in noise attenuation culminating in the successful trial period of all calibre of bikes and riders at the venue. Monitoring equipment combined with recorded complaints confirms the ability of the facility to operate in accordance with noise level requirements and meet community expectation. It is now appropriate to consider formal tenure for the club subject to special conditions that exist at present being incorporated in any lease document. The North Albert Field Archers Inc have operated at the park for over 20 years; however, since their last lease expired in 2008, tenure has been by way of Trustee Permit until the City could ascertain the long term use for the park; and produce a Reserve Management Plan (RMP) for the State to enable consent for future tenure. With the completion of works and subsequent successful trial period of the improved motocross facility, lease tenure can now be progressed for both clubs subject to the RMP being completed to the satisfaction of the State.


ITEM 7 (Continued) FUTURE TENURE OF STANMORE PARK, YATALA PN235620/20/02(P3) & PN326350/20/01(P1) 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council notes the attempts to improve noise attenuation to accommodate

continued motocross operations at Stanmore Park, Yatala.

2 That based on the results of a trial period and monitoring of motocross activities at Stanmore Park, the Gold Coast Motocross Club Inc be approved lease tenure over a portion of Lot 477 on SP 146950 at Yatala conditional upon:

a a lease term of five years commencing 1 July 2016;

b an annual lease rental commencing at $295.48;

c a Reserve Management Plan being prepared for the whole of Stanmore Park and approved by the State (Department of Natural Resources & Mines);

d all costs associated with lease lodgement and registration including preparation of any survey plan being borne by club;

e inclusion of special conditions covering the usage in line with those currently within the Trustee Permit including:

i permitted days/hours of use being:

Monday: Closed

Tuesday: 2pm-6pm

Wednesday: 9am-6pm

Thursday: 9am-6pm

Friday: Closed

Saturday: 9am-4pm (noting the facility is to be closed one weekend per month)

Sunday: Closed

Public Holidays: Closed

ii all use being compliant with the background plus 5dB(A) noise criteria

iii records of noise monitoring and management including:

Instructors – detailing name, bike number and bike category

Log of usage

Individual bike noise test log

Issues register – details of incident, what bikes were on the track at that time, and action to rectify issue

Noise data from sound level meter

Complaints register

Dust suppression



iv maximum number of permitted bikes on track simultaneously:

65cc/85cc/125cc 30 riders (max)

250cc/450cc 15 riders (max)

Parent/Child 20 riders (max)

v Breaches of noise criteria

f all other terms and conditions being in accordance with the City’s standard lease documentation

3 That the North Albert Field Archers Inc be approved lease tenure over a portion of Lot 477 on SP 146950 at Yatala conditional upon:

a a lease term of five years commencing 1 July 2016;

b an annual lease rental commencing at $295.48;

c a Reserve Management Plan being prepared for the whole of Stanmore Park and approved by the State (Department of Natural Resources & Mines);

d all costs associated with lease lodgement and registration including preparation of any survey plan being borne by club; and

e all other terms and conditions being in accordance with the City’s standard lease documentation

4 That a Reserve Management Plan detailing the improvements and proposed use of Lot 477 on SP 146950 be prepared and submitted to the State (Department of Natural Resources & Mines) for consideration at the earliest opportunity.

Author: Authorised by: Bruce Flick Colette McCool Coordinator Recreational Services Director Community Services 22 April 2016 TRACKS REF: 54724710

RECOMMENDATION CHANGED AT COUNCIL MEETING 24 MAY 2016 COMMITTEE RECOMMENDATION CS16.0512.007 moved Cr Tozer seconded Cr La Castra It is recommended that Council resolves as follows: 1 That Council notes the attempts to improve noise attenuation to accommodate

continued motocross operations at Stanmore Park, Yatala. 2 That based on the results of a trial period and monitoring of motocross activities

at Stanmore Park, the Gold Coast Motocross Club Inc be approved lease tenure over a portion of Lot 477 on SP 146950 at Yatala conditional upon: a a lease term of five years commencing 1 July 2016; b an annual lease rental commencing at $295.48; c a Reserve Management Plan being prepared for the whole of Stanmore

Park and approved by the State (Department of Natural Resources & Mines);



d all costs associated with lease lodgement and registration including

preparation of any survey plan being borne by club; e inclusion of special conditions covering the usage in line with those

currently within the Trustee Permit including: i permitted days/hours of use being:

Monday: Closed Tuesday: 2pm-6pm Wednesday: 9am-6pm Thursday: 9am-6pm Friday: Closed Saturday: 9am-4pm (noting the facility is to be closed one

weekend per month) Sunday: Closed Public Holidays: Closed


iii records of noise monitoring and management including: Instructors – detailing name, bike number and bike category Log of usage Individual bike noise test log Issues register – details of incident, what bikes were on the track at that time, and action to rectify issue Noise data from sound level meter Complaints register Dust suppression

iv maximum number of permitted bikes on track simultaneously: 65cc/85cc/125cc 30 riders (max) 250cc/450cc 15 riders (max) Parent/Child 20 riders (max)

v Breaches of noise criteria f all other terms and conditions being in accordance with the City’s

standard lease documentation 3 That the North Albert Field Archers Inc be approved lease tenure over a portion

of Lot 477 on SP 146950 at Yatala conditional upon: a a lease term of five years commencing 1 July 2016; b an annual lease rental commencing at $295.48; c a Reserve Management Plan being prepared for the whole of Stanmore




d all costs associated with lease lodgement and registration including

preparation of any survey plan being borne by club; and e all other terms and conditions being in accordance with the City’s

standard lease documentation 4 That a Reserve Management Plan detailing the improvements and proposed use

of Lot 477 on SP 146950 be prepared and submitted to the State (Department of Natural Resources & Mines) for consideration at the earliest opportunity.

CARRIED

COUNCIL MEETING 24 MAY 2016

RESOLUTION G16.0524.008 moved Cr D Gates seconded Cr W Owen-Jones That Committee Recommendation CS16.0512.007 be adopted as printed with a change to Part 2 e (iv) which reads as follows:- 1 That Council notes the attempts to improve noise attenuation to accommodate

continued motocross operations at Stanmore Park, Yatala. 2 That based on the results of a trial period and monitoring of motocross activities

at Stanmore Park, the Gold Coast Motocross Club Inc be approved lease tenure over a portion of Lot 477 on SP 146950 at Yatala conditional upon: a a lease term of five years commencing 1 July 2016; b an annual lease rental commencing at $295.48; c a Reserve Management Plan being prepared for the whole of Stanmore


d all costs associated with lease lodgement and registration including preparation of any survey plan being borne by club;

e inclusion of special conditions covering the usage in line with those currently within the Trustee Permit including:

i permitted days/hours of use being: Monday: Closed Tuesday: 2pm-6pm Wednesday: 9am-6pm Thursday: 9am-6pm Friday: Closed Saturday: 9am-4pm (noting the facility is to be closed one

weekend per month) Sunday: Closed Public Holidays: Closed


iii records of noise monitoring and management including:



Instructors – detailing name, bike number and bike category Log of usage Individual bike noise test log Issues register – details of incident, what bikes were on the track at that time, and action to rectify issue Noise data from sound level meter Complaints register Dust suppression

iv maximum number of permitted bikes on track simultaneously: 65cc/85cc/125cc 30 riders (max) 250cc/450cc 15 riders (max) Parent/Child 20 riders (max) Note that this condition applies only if the noise criteria can be met.

v Breaches of noise criteria f all other terms and conditions being in accordance with the City’s

standard lease documentation 3 That the North Albert Field Archers Inc be approved lease tenure over a portion

of Lot 477 on SP 146950 at Yatala conditional upon: a a lease term of five years commencing 1 July 2016; b an annual lease rental commencing at $295.48; c a Reserve Management Plan being prepared for the whole of Stanmore


d all costs associated with lease lodgement and registration including preparation of any survey plan being borne by club; and

e all other terms and conditions being in accordance with the City’s standard lease documentation

4 That a Reserve Management Plan detailing the improvements and proposed use of Lot 477 on SP 146950 be prepared and submitted to the State (Department of Natural Resources & Mines) for consideration at the earliest opportunity.

CARRIED UNANIMOUSLY


Attachment 1 Previous Council Resolutions

Ex Minute CC14.0821.002 refers:

1 That Council notes the results of noise testing conducted at the Stanmore Park Motocross Track following works undertaken to improve noise attenuation at the facility.

2 That the Albert & District Motorcycle Club Inc be permitted to operate the Stanmore Park Motocross Facility under a Trustee Permit for a period of three (3) months effective 1 September 2014 on the following basis:

Monday: Closed

Tuesday: 2pm to 6pm

Wednesday and Thursday: 9am to 6pm

Friday: Closed

Saturday: 9am to 4pm (including one race day per month)

Sunday: Closed

Saturday & Sunday: Closed one weekend per calendar month

Public Holidays: Closed

3 That during this period the club be permitted to trial open (junior and senior) riders on all types of bikes (max 450cc) conditional upon all use being confined to above hours of operation and all use being compliant with the background plus 5dB(A) noise criteria.

4 That the installation of automated noise monitoring equipment be utilised during all use to store the noise levels for Council’s review as required. The club is not to use the track if the monitoring system is not functioning.

5 That to ensure compliance with noise levels at all times the following additional conditions be included in the proposed Trustee Permit concerning the number of bikes permitted on the track simultaneously:

a 65cc/85cc/125cc 30 riders (max)

b 250cc/450cc 15 riders (max)

c Parent/Child 20 riders (max) 6 That should the club breach the noise regulations as measured from Council’s noise readings

by more than a combined total of ten minutes during the trial period, the approval for open riders will be revoked and the facility revert to a junior facility.

7 That ongoing public consultation occur during the trial period to enable consideration of future tenure arrangements in due course.

8 That the Chief Executive Officer, in consultation with the Divisional Councillor, be given delegated authority to monitor, condition and alter the Trustee Permit conditions as appropriate.



Ex Minute Special Council Meeting 22 June 2012 refers:

1. That the report/attachment be deemed non-confidential except for those parts deemed by the chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(9) of the Local Government Act 2009.

2. That Council approves the re-opening of the Stanmore Park Motocross Facility

subject to all use being compliant with the background plus 5dB(A) criteria. 3. That the previous resolution granting the Albert & District Motorcycle Club a Trustee

Permit to operate the Stanmore Motocross Track be rescinded and in place Council calls for Expressions of Interest for the formation of a Gold Coast Junior Motocross Club (250cc or less), to operate for a period of 6 months commencing 1 July 2012 on the following basis: a Monday: Closed b Tuesday: 2pm to 6pm c Wednesday and Thursday: 9am to 6pm d Friday: Closed e Saturday: 9am to 4pm (including one race day per month) f Sunday: Closed g Public Holidays: Closed

4. That public consultation occur during and following this period with a report to be

brought to Council in December 2012 to consider the future operation of the facility. 5. That Council advise that it is the expectation that any new entity be established

providing priority to Gold Coast residents in both the formation of the Committee and club membership.

6. That an automated noise monitoring system with warning light indicator is installed

at the track to record the average noise levels during use and store the information onto a computer for Council’s review.

7. That the Chief Executive Officer, in consultation with the Divisional Councillor, be given delegated authority to monitor, condition and alter the permit conditions regarding use of the Stanmore Motocross facility including the use of noise attenuating muffler systems on the appropriate motorcycles.

8. That the Mayor, through the Council of Mayors, investigate the provision of Club

facilities at Wyaralong, through the transfer to this project of $1m in State Government grant funding previously allocated towards the development of the Stapylton Track.

9. That the Gold Coast Motocross Club be encouraged to investigate town planning

approval for the potential use of Reedy Creek site for all bike classes compliant with current noise criteria.

10. That the duplication of Stanmore Road between Sandy Creek Road and Peachey

Road be deferred until December 2012.



Ex Minute G12.0130.037 refers:

1 That Council approves the initial works schedule for the Stanmore Motocross facility as detailed in this report, utilising funds originally set aside for the Stapylton project.

2 That a further report be provided to Council on completion of Stage 1 works and

following noise tests to determine next steps. 3 That once Stage 1 works have been completed and noise modelling undertaken

which demonstrates compliance to Council’s satisfaction, that a report be brought back to Council seeking endorsement for the track to reopen as a practice facility.

4 That the report provide further advice about the requirements of Stage 2 works and

requests that Council consider progressing these works in conjunction with the realignment of Stanmore Road.

5 That prior to any work being undertaken on the site, Council ensure compliance with

State Government requirements in relation to the site


1 That Council notes the results of noise testing conducted following the completion of Stage 1 works detailed in this report, with readings from all classes of bikes compliant with the existing DA conditions of 60dB(A) however noting the EPA policy criteria of background plus 5dB(A) has been used as the parameter.

2 That Council consents to the re-opening of the Stanmore Motocross facility on a trial basis for racing and general practice subject to all use limiting bike numbers sufficiently to meet relative noise criteria of background noise plus 5dB(A) at surrounding residential locations. Use of the facility will be on the following basis:

i Monday: Closed

ii Tuesday: 2pm to 6pm

iii Wednesday and Thursday: 9am to 6pm

iv Friday: Closed

v Saturday: 9am to 4pm (including one race day per month)

vi Sunday: Closed

vii Public Holidays: Closed

3 That the Albert & District Motorcycle Club be permitted, by a trustee permit, to operate for a 3 month trial period, commencing 1 May 2012, with public consultation to occur following this trial and a report be prepared for Council to consider the future operation of the facility.

4 That the Chief Executive Officer commence negotiations between the Albert & District Motorcycle Club and Gold Coast Motocross Club for the establishment of a new entity

5 That Council advise that it is its expectation that all members of the Gold Coast Motocross Club Inc. have equal membership/access rights.

6 That Council advise that it is its expectation that any new entity established be subject to the majority of committee and members being residents of the Gold Coast.

7 That the matter be referred to a Special Budget Meeting to consider further noise attenuation measures and associated funding options required, noting the financial and construction schedule impact on the pending Stanmore Road project.


Attachment 1 (Continued) 8 That the Chief Executive Officer be given delegated authority to negotiate ongoing use

of the Reedy Creek track should any class of bike comply with the background plus 5dB(A) criteria in upcoming noise tests being conducted at the site.

9 That a further report be provided within the next 6 months on the long term options for motocross on the Gold Coast and noting results of ongoing monitoring of the Stanmore Motocross Track following closure of the Reedy creek facility.

10 That the remaining budget for the Stapylton Motocross project, and associated funding, be adjusted in the March 2012 Budget Review.

11 That the Chief Executive Officer be given delegated authority to monitor, condition and alter the permit conditions regarding the ongoing use of the Stanmore Motocross facility with the trial to include the use of noise attenuating muffler systems on the appropriate motorcycles.


1 That the report/attachments be deemed non-confidential.

2 That due to the project risks and costs outlined in this report, the proposal to construct a motocross facility at Stapylton be discontinued and that Council considers that the Stanmore Park Motocross facility is an appropriate motocross facility that should be enhanced in consultation with Local Motocross Clubs and reopened for motocross activities.

3 That so as to mitigate local residents’ concerns over the reopening of this facility, Council allocate additional funds from the discontinued Stapylton project to improve the site through increased sound attenuation and any other relevant works internal or external to the site.

4 That relevant community and amenity based conditions and constraints be applied to the operation of the upgraded Stanmore Park facility.

5 That an urgent report be prepared for Council that details the proposed work to be completed, including advice on the following:

a Details of the ability of Council to recover any funds previously expended on the Stapylton project.

b The ability of Council to re-assign the State Government’s grant funding of $1 million to the Stanmore Park facility upgrade.

c The shortest possible timeframe required for closure of the facility to allow the above works to be completed.

d The re-allocation of funds to acquire suitable land in the local area and to develop the land for recreational purposes, as envisaged by the Stanmore Park concept masterplan.

6 To allow Council to investigate additional long term site options for Motocross activities on the Gold Coast, the Reedy Creek facility remain operational until at least July 2012 if possible and that the CEO do all things necessary to coordinate this extension.

7 That due to discontinuance of the Stapylton Motocross project, the Chief Executive Officer is to report to the Corporate Governance and Administration Committee in early 2012 to provide the following advice:



a Report on action taken or proposed in regard to mismanagement of the project by an independent Audit group to review the process used.

b Provide a policy direction including a recommendation of any necessary changes to the Council’s Infrastructure Delivery Framework and related policies.

Ex Minute CC11.0406.012 refers: “1. That Council notes the reviewed schedule for completion of the Stapylton motocross

facility is November 2011. 2. That due to the delay in completion of the Stapylton facility, a new Trustee Permit be

issued to the Albert & District Motorcycle Club to continue operations at Stanmore Park, commencing 1 May 2011 and expiring no later than 30 November 2011, in order to provide continuity for motocross in the city until the Stapylton site commences operation.

3. That a further new Trustee Permit be issued to the Gold Coast Motocross Club to

continue reduced operations at Reedy Creek, commencing 1 May 2011 and expiring no later than 30 November 2011, subject to the club agreeing to the reduced hours of use generally as recommended in this report and further reductions in bike numbers for events and/or classes of bikes in consultation with stakeholders as required.

4 That the Director Community Services, in consultation with Corporate Communication

and the respective Divisional Councillors, develop a communication plan for advising surrounding residents of the extension of the Reedy Creek and Stanmore Park motocross activities until 30 November 2011.

5 That Council ensures there is appropriate security surveillance of the Reedy Creek and Stanmore Park sites following their closure in order to monitor illegal motorcycle use until both sites can be re-developed.

6 That the recommendations above support Council’s previous decision to establish a single motorcross facility within Gold Coast City at Stapylton.

Ex Minute CC11.0323.008 refers: “1. That Council notes the content of this report and consents to progressing

redeveloping Lot 477 on SP 146950, and known as Stanmore Park at Yatala, in accordance with the concept plan as per Attachment 1 to this report.

2. That following the closure of the motocross facility, Council provides regular security

patrols of the area to ensure illegal and inappropriate use of the park by motor cycle riders is mitigated.

3. That Council requests officers to liaise with Engineering Services staff to incorporate

future pedestrian access to the site as part of the upgrade of Stanmore Road.”



Ex Minute G10.0322.012 refers in part: “3. That Council commits to developing the Stapylton site (Lot 2 on SP 171268) for

permanent use as a motocross facility in order to establish a single motocross club for the city as soon as possible and that the CEO (Director Community Services) be authorised to undertake and complete the studies, investigations and planning provisions required to establish use on the preferred site.

6. That Council commits to closing the Reedy Creek and Stanmore Park motocross

facilities no later than 30 April 2011. 7. That the Infrastructure Delivery Governance Committee progress the development of

the Stapylton motocross facility as a priority project with development based on effective consultation with the associated clubs.”


ITEM 8 GENERAL BUSINESS 2015-16 LOCAL AREA WORKS PROGRAM – ADDITIONS AND COMMUNITY FACILITY CONTRIBUTIONS FN334/375/02(P41)

RECOMMENDATION CHANGED AT COUNCIL MEETING 24 MAY 2016 COMMITTEE RECOMMENDATION CS16.0512.008 moved Cr Tozer seconded Cr La Castra That a sum of $35,000 be provided from 2015-16 Division 9 Local Area Works Budget as a Community Facility Contribution, for the delivery of shade structures at the Hinterland Districts Netball Association precinct at Firth Park.

CARRIED

COUNCIL MEETING 24 MAY 2016 RESOLUTION G16.0524.010 moved Cr G Tozer seconded Cr W Owen-Jones

That Committee Recommendation CS16.0512.008 be adopted, with a change, such that it reads in its entirety as follows: That the amount of $35,000 be allocated to the Burleigh Heads Football Club Inc. by way of a Community Facility Contribution for the purpose of constructing a shade structure on the eastern side of the clubhouse building facing the netball facility at Firth Park, Mudgeeraba.

CARRIED UNANIMOUSLY ITEM 9 GENERAL BUSINESS 2015-16 LOCAL AREA WORKS PROGRAM – ADDITIONS AND COMMUNITY FACILITY CONTRIBUTIONS FN334/375/02(P41) COMMITTEE RECOMMENDATION CS.16.0512.009 moved Cr Tozer seconded Cr Boulton That a sum of $35,000 be provided from 2015-16 Division 9 Local Area Works Budget for a pathway connecting the Firth Park building to the Mudgeeraba Redsox baseball fields.

CARRIED

There being no further business the meeting closed at 2.44pm.


These Pages

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Constitute The Adopted Report Of The

Community Services Committee Meeting

Held On Thursday 12 May 2016

for the community services committee meeting - city of gold … · 2016-06-30 · for the ....

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