for defence attachés accredited to finland

Guidefor Defence AttachésAccredited to Finland

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Contents Page

1 General 3

2 Contact with the Defence Administration and other Authorities, or other Quarters 4

3 Accreditation of Defence Attachés, Commencement and Expiry of the Term of Office 6

3.1 Introduction call at the Defence Command and commencement of the term of office 3.2 End of term of service and farewell call

4 Order of Precedence 10

4.1 List of the order of precedence 4.2 The Doyen of the Defence Attaché Corps 4.3 Acting Defence Attachés 4.4 Assistant Defence Attachés 4.5 Helsinki Defence Attaché Association

5 Contact with Finnish Authorities 12

5.1 Language and modes of communication 5.2 Processing of requests 5.3 Personal meetings within the defence administration 5.4 Visits to the Executive Office of the Defence Command

6 Absences and Travel 15

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7 Visits and Events Arranged by the Defence Command 16

8 Visits, Calls and Transit in Finland of Representatives of Foreign Military Forces and Military Units, Vessels and Aircraft 17

8.1 Principles 8.2 Persons wearing military uniform 8.3 Arrival of vessels and aircraft of a foreign government in Finland

9 Visits of Representatives of Foreign Armed Forces to the Finnish Defence Forces 18

9.1 Visits 9.2 Visits by persons 9.3 Naval visits 9.4 Air visits

10 Other Regulations 20

10.1 Restriction of movement 10.2 Photographing and electronic communications devices 10.3 Personal insurance

Appendices

1 Key personnel of the Executive Office and its Protocol Branch 222 Organisation of the Finnish Defence Forces in English 233 Useful web sites and e-mails 244 The buildings of the Defence Command and Ministry of Defence and entrance to the area and to the Executive Office of the Defence Command 255 Signs restricting and prohibiting access to military objects and areas on land and in the archipelago 26

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1 General

The instructions in this guide apply to all Defence, Military, Army, Naval and Air Force Attachés accredited to Finland and those acting for them as well as to Assistant Defence, Military, Army, Naval and Air Attachés. The term Defence Attaché will be used below for all of the above persons.

In addition to the instructions in this guide, all directions and regulations given by the Finnish Ministry for Foreign Affairs and the diplomatic corps also apply to accredited Defence Attachés.

The purpose of the instructions included in this guide is to facilitate and unify the work of the Defence Attachés in Finland in accordance with international agreements, customs and practices. This guide will be distributed to all Defence Attachés in connection with their introduction call and updates will be distributed to the primary e-mail address given by the Defence Attachés. The Defence Command will always distribute an updated version of the entire guide, even if changes made are minor in relation to the previous guide. This way, Defence Attachés need not combine older and updated versions of the guide.

This guide is a public document and as many copies as needed may be made of it. You may contact the Executive Office of the Defence Command in all matters concerning the guide.

Basic information on the Defence Forces and the Ministry of Defence can be obtained in Finnish, Swedish and English from their websites at www.mil.fi and www.defmin.fi.

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2 Contact with the Defence Administration and other Authorities, or other Quarters

In this guide, the term defence administration includes the Finnish Defence Forces and the Ministry of Defence. Other authorities are all other authorities within the Finnish state administration, such as Ministries and central agencies and official establishments of state or local administration. These are e.g. the Ministry for Foreign Affairs, Ministry of the Interior and the Border Guard as well as city and municipal administration. Other quarters cover the Finnish defence industry, businesses, different national defence organisations, foundations, registered associations, cultural establishments and so on.

The Executive Office of the Defence Command is the main channel for contact between the Defence Attachés and the Finnish defence administration, other authorities as well as national defence organisations and the defence industry.

There are two exceptions to this rule of one point of contact: - Permits for entry and transit for Defence Attachés, military units and naval and air force vessels and aircraft. These permits must be applied for from the Defence Command Operations Centre, which is responsible for handling all permit applications. Guidelines and procedure for applying for these permits are given in section 8 of this guide.- Serious and emergency requests for aid, such as requests for aid in disasters, are addressed to the defence administration. Such requests or proposals are addressed to the Defence Command Operations Division from where they are sent to the Operations Centre.

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When the Executive Office has appointed a contact person for the Defence Attaché, the Defence Attaché may contact this person directly.

Defence Attachés may, if they wish, contact other unofficial quarters directly. However, the Executive Office of the Defence Command is happy to be of assistance in such matters. If Defence Attachés arrange any connections or cooperation with unofficial quarters of Finnish society on their own, the Executive Office of the Defence Command asks to be informed of this.

It is the task of the Executive Office of the Defence Command to assist the Defence Attachés in their connections with the Finnish defence administration and other Finnish authorities. The Executive Office of the Defence Command will arrange for the necessary connections and contact persons for the Defence Attachés as well as if necessary arrange visits or meetings with different organisations.

The Protocol Branch of the Executive Office of the Defence Command is responsible for assisting the Defence Attachés in their activities. All contact with the Defence Attachés will take place through the Protocol Branch or the Director of the Executive Office. The names of the current personnel of the Protocol Branch and their contact information can be found in appendix 1 to this guide: Key personnel of the Defence Administration and contact information of the Executive Office of the Defence Command and the Operations Centre.

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3 Accreditation of Defence Attachés, Commencement and Expiry of the Term of Office

All Defence Attachés are accredited by Defence Command Finland regardless of their position, service or branch.

Finland follows the standard international diplomatic procedure in the accreditation of Defence Attachés. According to it, the embassy sends an official request for accreditation of the Defence Attaché to the Finnish Ministry for Foreign Affairs. The request for accreditation should be sent to the Ministry for Foreign Affairs in good time before the Defence Attachés term of office is planned to begin. In order to speed up and facilitate the accreditation procedure, it is good to send an unofficial request or notification of the accreditation of the Defence Attaché along with the Defence Attaché’s information to the Executive Office of the Defence Command well in advance. This way the Executive Office of the Defence Command can start the routine measures of the accreditation procedure already before the official request drawn up by the Ministry for Foreign Affairs arrives at the Defence Command for processing.

In accordance with standard international diplomatic procedure, a member of the diplomatic corps cannot be accredited to a new task directly from another task in their country’s embassy or mission. Thus, an employee of their own country’s Defence Attaché office cannot be accredited diplomatic status, i.e. Defence Attaché. The Defence Attaché to be accredited must always be transferred from their own country to be accredited as a new member of the diplomatic corps.

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3.1 Introduction call at the Defence Command and commencement of the term of office

A Defence Attaché to be accredited, who has been approved by Finland, begins his term of office with an introduction call at the Executive Office of Defence Command Finland. A Defence Attaché to be accredited is expected to make an appointment for the introduction call with the Executive Office of the Defence Command immediately after the Finnish Ministry for Foreign Affairs has informed the embassy/mission of the country in question that the accreditation has been approved.

The introduction call can be agreed on with the Executive Office of the Defence Command by telephone, e-mail or letter. This is usually done by the Defence Attaché who is finishing his/her term of office, i.e. the predecessor of the new Defence Attaché. If a new Defence Attaché is to be the first accredited Defence Attaché of their country, the Executive Office requests that the embassy/mission arrange the introduction call with the Executive Office of the Defence Command (in such cases the Executive Office contacts the embassy/mission of the country in question in order to facilitate the procedure).

The principle is that the introduction call of a new Defence Attaché is at the same time their predecessor’s farewell call and the end of their term of office. If it is not possible to arrange the introduction and farewell call simultaneously, another procedure is agreed on together with the Executive Office of the Defence Command.

The accreditation of new Defence Attachés is considered to begin the moment they call on the Director of the Executive Office of the Defence Command in connection with their introduction call. Service Uniform should be worn during the introduction call. New Defence Attachés, whose accreditation has been approved, but whose residence is not in Finland and who is prevented from calling at the beginning of his/her term of office, are to notify the Executive Office of the Defence Command of their accreditation by means of an official letter to the Defence Command. Accreditation is considered to have begun the moment this letter arrives at the Defence Command. The introduction call is to be realised the next time the accredited Defence Attaché visits Finland. New Defence Attachés, whose post is not located in Finland, are urged to contact the Executive Office of the Defence Command immediately at the beginning of their term of office, to ensure that matters and measures relating to their accreditation and the beginning of their term of office are in order.

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The Executive Office of the Defence Command will draw up a programme that includes meetings with key persons and basic familiarisation with the Finnish Defence Forces. The key persons that accredited Defence Attachés meet with are usually the following:- The Commander of the Defence Forces (not Assistant Defence Attachés)- The Chief of Defence Command Finland- The Deputy Chief of Staff Operations and- The Assistant Chief of Staff Intelligence

Meetings with the Commanders of the Services can be arranged, upon request, separately for Defence Attachés and Assistant Defence Attachés as agreed with the Executive Office of the Defence Command. The reason for this is that the headquarters of the Services are not located in Helsinki. New Defence Attachés are familiarised with/receive a presentation on the Services in connection with the introduction call at the Defence Command.

When agreeing on introduction calls, the Executive Office of the Defence Command will send the Defence Attaché a personal information form to fill in. New Defence Attachés are to return the form filled in to the Executive Office of the Defence Command at the beginning of their introduction call. In addition to the form, Defence Attachés are requested to also deliver three (3) passport photos of themselves. If possible the Defence Attaché is also asked to deliver one (1) passport photo of his/her spouse.

The Executive Office of the Defence Command maintains a database over all accredited Defence Attachés, in which each Defence Attaché’s personal information and photos are kept. The information in this database may be used only for official purposes within the defence administration and information on Defence Attachés or their spouses is not given to third parties without the permission of the Defence Attaché in question.

If personal information, such as the contact information, addresses or military rank of Defence Attachés change during their term of office, the Executive Office of the Defence Command requests to be informed of the change immediately.

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3.2 End of term of service and farewell call

As noted in point 3.2, Defence Attachés ending their term of office should always strive to combine their farewell call at the Defence Command with the introduction call of their successor. In such case Defence Attachés leaving their tasks can support their successors in their basic familiarisation with their tasks and at the same time meetings with Defence Forces leadership receive the dignity they deserve when both Defence Attachés meet with key persons within the leadership of the Defence Forces or the Defence Command together.

The term of office of the previous Defence Attaché is considered to have ended at the latest when his/her successor reports to the Executive Office of the Defence Command or an official letter stating the beginning of the term of office arrives at the Executive Office. If required by the personnel arrangements of the diplomatic corps of the country of origin, the term of office of the previous Defence Attaché can be ended prior to the beginning of the term of office of the Defence Attaché’s successor. However, it is requested that this kind of arrangement be avoided in order to ensure the fluency of cooperation and diplomacy between countries.

In connection with their farewell call at the end of their term of office, Defence Attachés will receive traditional souvenirs of their term of office from the leadership of the Defence Command. At this time, leaving Defence Attachés can, if they wish, present their own souvenirs. Defence Attachés are not required to present souvenirs; they may exercise their own discretion in the matter as well as act in accordance with the customs of their own country.

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4 Order of Precedence

4.1 List of the order of precedence

The order of precedence among the Defence Attachés in the Defence Attaché database maintained by the Executive Office of the Defence Command is determined according to length of term of office. The first Defence Attaché on the list is the one who has been accredited to Finland the longest and is resident in Finland. This Defence Attaché is usually at the same time the Doyen of the Defence Attaché corps.

In the order of precedence of the Defence Attachés, the Doyen is followed by the Defence Attachés of the rank of general (OF-6 or above) no matter whether their post is in Finland or not. The generals are followed by all other Defence Attachés according to the length of their term of office and independently of the country they are posted in.

4.2 The Doyen of the Defence Attaché Corps

The Doyen of the Defence Attaché corps is always the Defence Attaché proper who has been accredited to Finland the longest and who is posted in Finland. Thus the Acting Defence Attaché or Assistant Defence Attaché, whose posts are in Finland, cannot act as Doyen of the Defence Attaché Corps even if they have been accredited to Finland for a longer period of time.

The deputy to the Doyen is the Defence Attaché proper who has been accredited to Finland the next longest, and who is posted in Finland. This means that a Defence Attaché in the rank of general who is next on the list of the order of precedence cannot act as deputy to the Doyen if his/her post is not in Finland.

The Doyen and deputy to the Doyen are determined according to the country in which they are posted for practical reasons and this is in accordance with the standard international procedure.

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4.3 Acting Defence Attachés

The order of precedence among possible Acting Defence Attachés is determined according to their term of office in the same way as with a Defence Attaché proper. The Acting Defence Attaché is an officer, to whom his/her country of origin has accorded temporary authority to act when the Defence Attaché proper is away for a longer period of time or is otherwise unable to carry out the duties relating to his/her accreditation. In situations that are unclear, the position of the Acting Defence Attaché should be negotiated with the Executive Office of the Defence Command.

4.4 Assistant Defence, Military, Army, Naval and Air Attachés

In the order of precedence, the Defence Attachés and possible Acting Defence Attachés are followed by the Assistant Defence Attachés. Their mutual order is also determined according to the length of their term of office.

4.5 Helsinki Defence Attaché Association

The Helsinki Defence Attaché Association (HDAA) is an association of military professionals diplomatically accredited to Finland that includes all Defence, Military, Army, Navy and Air Force Attachés, Deputy Attachés and Assistant Defence, Military, Army, Navy and Air Force Attachés accredited to Finland..

The HDAA is a professional and social organization to sustain and improve relations between the attaché corps the FDF and the services; further good relations among the attaché corps and spouses through effective cooperation, responsive communication, social gatherings and the newsletter. The goal is an active, representative association that enhances professional and social interaction.

The HDAA is represented by a governing board composed of a President, Vice President and a Secretary/Treasurer. The board members are elected for a one year term of office.

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5 Contact with Finnish Authorities

As stated in section 2, the Executive Office of the Defence Command is the main liaison channel for the Defence Attachés, with the exception of when applying for entry and transit permits.

The Executive Office of the Defence Command and its Protocol Branch accept enquiries/requests for information (RFIs) as well as requests for meetings and negotiations. The Executive Office handles the requests and arranges meetings and replies to requests for information.

The Executive Office of the Defence Command also forwards all information, letters and documents, etc. that Defence Attachés wish to send to the defence administration or to individual persons within the defence administration. Also invitations addressed to personnel within the defence administration should be sent through the Executive Office of the Defence Command and not directly to the persons to be invited. This way the Executive Office can provide guidelines and further information to those being invited as well as remain informed of events relating to the protocol sector taking place within the Defence Forces.

5.1 Language and modes of communication

In Finland, English is used as the diplomatic language. Defence Attachés are requested to use mainly English in all dealings with the Executive Office of the Defence Command and the defence administration.

Within the framework of its resources, the Executive Office of the Defence Command will also process documents and requests in French, Swedish, German and Russian. However, for translation-related reasons it must be noted that the processing of documents in other than the English language takes longer.

The names of the different parts of the Defence Forces in English can be found in appendix 2.

Requests for information should be sent to the Executive Office of the Defence Command in writing in the form of clear and concise documents. The Executive Office of the Defence Command will also respond to routine requests for information and inquiries via telephone or e-mail that do not require extensive preparation.

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5.2 Processing of requests

The Executive Office of the Defence Command forwards requests for information to the quarter within the defence administration that is best prepared to respond to the request. Defence Attachés are reminded that if the response to a request requires staff work and preparation elsewhere than in the Executive Office of the Defence Command, the request should always be sent in writing.

The Executive Office of the Defence Command will relay replies to requests prepared within the defence administration to the Defence Attachés. With regard to requests requiring staff work and preparation elsewhere, the aim is that a reply will be sent within eight (8) weeks.

The Executive Office of the Defence Command also forwards requests made by the Defence Attachés to other authorities. In case of more extensive requests and requests addressed to other authorities it is a good idea to contact the Executive Office of the Defence Command in advance in order to agree on the appropriate procedure. If necessary the Executive Office of the Defence Command will ask the Defence Attachés for specifications or additional information concerning requests that have been made.

5.3 Personal meetings within the defence administration

If a Defence Attaché wishes to conduct a personal meeting with personnel working within the defence administration, a request should be submitted to the Executive Office of the Defence Command. The request should state the reason for the meeting, the person or quarter one wishes to meet and a proposed date for the meeting along with at least one alternative date.

The Executive Office of the Defence Command will arrange the meeting requested or propose an alternative meeting with another person or quarter most suitable for handling the matter in question.

The Executive Office of the Defence Command will also if desired assist in arranging meetings with other authorities or quarters.

Once a connection has been made and procedures have been agreed upon, Defence Attachés may then contact the persons or quarters in question directly.

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5.4 Visits to the Executive Office of the Defence Command

In relation to their work, Defence Attachés are always welcome to visit the Executive Office of the Defence Command when they wish without making a special request to visit. However, Defence Attachés are asked to announce their arrival beforehand and in this way make sure that their contact person at the Executive Office is available. Defence Attachés may visit the Executive Office in military uniform or civilian dress.

The location and entrance to the Executive Office of the Defence Command are to be found in appendix 4: The buildings of the Defence Command and Ministry of Defence and entrance to the area and to the Executive Office of the Defence Command.

If there is room in the courtyard of the Defence Command, Defence Attachés may park their car there for a short period of time. A few spaces are reserved for diplomat cars on Fabianinkatu and Eteläinen Makasiininkatu near the entrances to the Defence Command and the Ministry of Defence.

In case parking is needed for a longer period of time - e.g. in relation to a trip arranged for Defence Attachés by the Defence Command - this should always be agreed in advance with the Executive Office of the Defence Command. One should note that for security and emergency rescue reasons, if a car is parked for a longer period of time, the car keys must be left with the guards at the gate of the Defence Command.

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6 Absences and Travel

Defence Attachés resident in Finland must inform the Executive Office of the Defence Command of all absences from their office lasting more than two (2) days. This notification should be done primarily by e-mail or in writing or telephone at the latest one day prior to the beginning of the absence. The notification should include the length of the absence and the name of the Defence Attaché’s deputy or another contact person at the Embassy in matters relating to the Defence Attaché. If the absence is due to travel in Finland, notification of the itinerary and places to be visited should also be included (this is only for security purposes in case of possible emergencies).

If a Defence Attaché is prevented from doing his/her duties for a longer period of time, due to e.g. illness, the Executive Office of the Defence Command requests to be notified also of this.

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7 Visits and Events Arranged by the Defence Command

The Executive Office of the Defence Command draws up an annual Attaché Activity Plan (AAP). The AAP includes visits to garrisons, establishments and events of the Defence Forces, such as to military exercises and celebrations. The programme and locations change every year. The goal is to present, to as broad an extent as possible, all the different areas of national defence. On longer tours, the goal is to include also familiarisation with local administration, society, culture and industry. Tours and events are arranged on average once a month. During the Finnish summer holiday period, tours and other events are arranged less frequently.

In general, the tours and events arranged include the entire Defence Attaché corps. Separate tours for Defence Attachés can also be arranged, especially in connection with familiarisation for new Defence Attachés.

In addition to mutual travel and visits, information briefings and social events are also arranged at the Defence Command. The spouses of the Defence Attachés are welcome to attend some of the tours and events also.

The Executive Office of the Defence Command will send information on all tours and events in advance and ask Defence Attachés to provide the necessary information on participation. Joint tours that are especially important or that last several days are coordinated taking the Nordic countries into consideration, so that Defence Attachés posted elsewhere than in Finland can also take part.

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8 Visits, Calls and Transit in Finland of Representatives of Foreign Military Forces and Military Units, Vessels and Aircraft

8.1 Principles

The procedure to be followed upon the arrival of persons wearing military uniform, of government vessels or aircraft in Finland is governed by the provisions in Finnish legislation.

8.2 Persons wearing military uniform

The entry of a person wearing military uniform to Finland and his/her stay in Finland is subject to agreement or permission only. Permission must be applied for through diplomatic channels at least six (6) working days before the planned date of arrival. Permission is not necessary for those participating in courses or visits and familiarisation trips to the Finnish Defence Forces. For such visitors, the use of uniform is agreed on in relation to the preparation of the visit. While using public transportation, it is not permitted to use military uniform unless accompanied by a Finnish escort officer.

Restrictions concerning the use of military uniform do not apply to Defence Attachés accredited to Finland.

8.3 Arrival of vessels and aircraft of a foreign government in Finland

The arrival of vessels and aircraft of a foreign government in Finland is permitted only subject to agreement or permission. Permission must be applied for at least six (6) working days before the planned date of arrival.

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9 Visits of Representatives of Foreign Armed Forces to the Finnish Defence Forces

9.1 Visits

Visits include visits by persons, as well as naval and air visits included in the international exchange programme plan. The Defence Command usually plans the exchange programme for the entire calendar year. Suggestions for the following year’s visits should be at the disposal of the Defence Command Operations Centre at the latest in October of the year prior to the year of the visit.The Defence Command Operations Centre negotiates with Defence Attachés concerning suggestions made and arrangements for visits included in the plan. It is recommended that preliminary discussions and negotiations for visits that require an official note should take place before the dispatch of the official note.The term “visit” as used here does not apply to ordinary negotiations, display of equipment, participation in courses etc., nor to occasional meetings.

9.2 Visits by persons

Visits by persons are divided into official visits and other visits.Official visits are carried out based on invitation and generally on a reciprocal plan at top level within the Ministry of Defence and the Defence Forces.Other visits are, for instance, other than top-level visits and work visits and visits for familiarisation purposes.Having received an assignment from their own authorities, Defence Attachés make a written proposal to the Defence Command Operations Centre stating the following:- the purpose of the visit and the desired objects of the visit- the planned date of the visit and possible alternative dates- whether visitors intend to wear military uniform- whether the Defence Attaché wishes to have the opportunity to take part in the visit.Visits for familiarisation purposes and work visits under the visitor exchange programme are intended to be included in the visitor exchange programme plan for each calendar year. If such a visit is cancelled, in some cases another visit that is not included in the plan may be carried out, provided that an initiative is taken by contacting the Defence Command Operations Centre at an early enough stage.

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9.3 Naval visits

Naval visits are divided into:- official naval visits- unofficial naval visits- routine calls. In accordance with international practice, an official naval visit is part of a state visit.

An unofficial naval visit takes place on the initiative of the state to which the visiting ships belong. Depending on the nature and extent of the visit, contact must be made at an early enough stage using diplomatic channels, so that there is enough time to make the necessary arrangements. When the annual plan for the exchange programme is drawn up, preliminary knowledge of an intended naval visit should be at the disposal of the Defence Command Operations Centre. A visit always requires permission granted through diplomatic channels. The application for permission should not be started until the Defence Command Operations Centre has made sure that it is possible to realise the visit.

Preparations for a naval visit are coordinated by the Defence Command Operations Centre, which arranges the cooperation between the Defence Attaché of the country in question and the liaison officer assigned by Navy Command Finland.

A routine call by a government vessel is carried out to enable it to put in at a port for other than visiting purposes. In such case the Defence Forces limit their role to assistance in practical routine questions only.

9.4 Air visits

An air visit is a visit hosted by the Finnish Air Force to introduce one or more military aircraft or military flight training. The visit is based on an invitation or an initiative taken by the visitor. The visit always requires permission received though diplomatic channels. Application for permission should not be started until the Defence Command Operations Centre has made sure that it is possible to realise the visit.

In preparing for air visits, the instructions above concerning naval visits are to be followed where applicable.

Traditionally, air visits from Finland have been made mainly to neighbouring countries.

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10 Other Regulations

10.1 Restriction of movement

Defence Attachés must observe the restrictions concerning certain areas on the mainland and in the archipelago. Such areas are garrisons and other military areas, restricted areas along the coast as well as border zones. Military areas are marked with special signs on the mainland and in the archipelago. Restricted areas in the archipelago are marked on sea charts. Restricted border zones are marked on topographical terrain maps. Information on restricted areas and border zones is available on the website of the Border Guard in Finnish, Swedish and English at www.rvl.fi.

Appendix 5 includes a presentation of the signs restricting and prohibiting access to military objects and areas. If necessary, the Executive Office of the Defence Command will provide further information on restriction of movement.

10.2 Photographing and electronic communications devices

In general photographing is permitted all over Finland, unless the authorities or industrial plants have not permanently or temporarily prohibited or restricted it in certain areas or situations.

Electronic communications devices such as mobile/cellular phones are in general permitted all over Finland. For security reasons, however, in certain government and industrial locations, possession and use of electronic communications devices is prohibited or restricted. Information on such locations will be given separately in connection with familiarisation tours, for example. In such places there is always a guarded place to store communications devices.

In general, the photographing of persons, premises and buildings as well as using electronic communications devices is regulated by the Act on the Protection of Privacy in Electronic Communications in Finland. This purpose of this Act is to protect the security and privacy of Finland’s citizens, and it can be applied to all persons living, staying or acting in Finland.

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10.3 Personal insurance

The Executive Office of the Defence Command requires that Defence Attachés or their foreign service see to all necessary personal, travel and health insurance as well as statutory insurances in Finland such as motor vehicle insurances. Attachés and their spouses must have valid travel insurance on all visits and trips arranged by the Finnish Defence Command.

Further information on statutory insurances and other matters concerning diplomats in Finland can be found in the materials that the Ministry for Foreign Affairs has distributed to the embassies and missions.

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Appendix 1 May 2011

Key Personnel of the Executive Office and its Protocol Branch

Fabianinkatu 2, POBox 919 FI-00131 [email protected], Fax +358 (0)299 500 696Operations centre / permit administration [email protected], Tel +358 (0)299 510 337

MsVirve Pesonen

+358 (0)299 500 [email protected]

Graphic DesignerDA web service

BBA, MsRitva Heinonen


Coordinator

Protocol adviserHigh-level visitsDA civilian programs

Protocol Section

Colonel, GSEsko Hartikainen


Directorof the Executive Office

MajorJari Lehtoranta


SO

High-level visits

CaptainIsto Kotamäki


SO

DA liaisonDA military programs and accreditations

MsNina Kaarnola


Secretary, Protocol Section

Lieutenant Colonel, GSAri-Pekka Väänänen


Chief of the Protocol SectionOverall coordinationDA’s RFIs

Lieutenant Colonel, GSTimo Hämäläinen


Deputy directorof the Executive Office

Lieutenant CommanderRisto Suvikas


SO

High-level visitsDA liaison

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Organisation of the Finnish DefenceAppendix 2

FINNISH DEFENCE FORCES

Commander ofthe Finnish

Defence Forces

Chief of Defence Command Finland

Defence Command Finland

Establishments

Commander Finnish Navy

Commander Finnish Army

Commander Finnish Air Force

Rector, National Defence University

Army Command Navy Command Air Force Command NDU Staff

Regional echelonsBrigade-level units

Military Training EstablishmentArmy Materiel

Command

Brigade-levelunits (equiv.)

Military Training Establisment

Establishments


Military Training EstablishmentsEstablishments

Military AcademyPostgraduate Degree DivisionContinuing Education Division

DepartmentsLibrary

Military MuseumNational Defence Courses

FINNISH DEFENCE FORCES

Commander ofthe Finnish

Defence Forces

Chief of Defence Command Finland

Defence Command Finland

Establishments

Commander Finnish Navy

Commander Finnish Army

Commander Finnish Air Force

Rector, National Defence University

Army Command Navy Command Air Force Command NDU Staff

Regional echelonsBrigade-level units

Military Training EstablishmentArmy Materiel

Command


Military Training Establisment

Establishments


Military Training EstablishmentsEstablishments

Military AcademyPostgraduate Degree DivisionContinuing Education Division

DepartmentsLibrary

Military MuseumNational Defence Courses

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Appendix 3Useful web sites and e-mails

www.vn.fi Finnish Governmentwww.vnk.fi Prime Minister’s officewww.defmin.fi MODwww.mil.fi FDF

News from Finland www.hs.fi/eng www.helsinkitimes.fi

FDF e-mail [email protected] e-mail [email protected]

FIN DA e-mail [email protected]

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The buildings of the Defence Command and the Ministry of Defence, entrance to the area and to the Executive Office of the Defence Command

E EntranceF Protocol Section/Executive OfficeCP Central PavillionMOD Ministry of Defence

Kasarmikatu

Eteläinen MakasiinikatuFabianinkatu

E

F

D

2

8

Kaartinkuja1

CP

MOD

Appendix 4

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Signs restricting and prohibiting access to military objects and areas on land and in the archipelago

DEFENCE COMMAND SECURITY DIVISION DIRECTIVE 05:03, MARKING OF AREAS BELONGING TO THE DEFENCE FORCES The Act on the Defence Forces accords the authority to restrict movement in areas in use by the Defence Forces. Intrusion into such an area (invasion of public premises) is punishable in accordance with Sections 3 and 4 of Chapter 24, of the Penal Code.

The prerequisite for the punishability of invasion of public premises is that the military authority in question has prohibited movement in the area in question and that notification of the restriction of movement and punishability of unlawful movement has been made in an appropriate manner.

In military areas, where it is expedient to restrict the movement of vehicles, there must be an official STOP sign and prohibitory sign at all vehicle gates and corresponding passageways along the borders. Military areas, in which it is expedient to limit people’s movement, there must be a prohibitory sign at all gates meant for people and corresponding passageways along the borders.

PROHIBITORY SIGN:

Background 2,000x820, red border 20 mm, black text 47,06 mm, line spacing 23,52 mm (half of the height of the letters)Space between sections 70,59 mm (3x23,53 spacing), height of insignia 189,11 mm, breadth 151,52 mm

Appendix 5

Defence Command FinlandExecutive OfficeProtocol Section

P.O.Box 919, FI - 00131 Helsinkiwww.mil.fiTel +358 299 800

for defence attachés accredited to finland

Documents