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For Official Government Use OnlyUSDA, AMS, FV, Specialty Crops Inspection DivisionBased on Food Safety Programs and Auditing Protocol for the Fresh Tomato Supply Chain

USDA ChecklistVersion 1.1

Company Name: Street Address:

Yes ✓ No How Many 7

Company Contact: Phone Number: Fax Number:E-Mail Address:

Date of Audit: Start Time: End Time:

Yes ✓ No

Other Contractors:

Field Office: Auditor(s) Name(s): (list lead auditor first)

Persons Interviewed:

Audit Received: Certificate Mailed:

Reviewing Official Signature: Date Approved:

850-875-1077 850-875-3232

See below

Pompano Beach, Florida

Auditor(s) Signature(s): (list lead auditor first)

[email protected]

Dawn Williams Company Contact Title: Food Safety Coordinator

Total Acres Covered by Audit: Approximately 1687 acres.

AUDIT INFORMATION10/20-21/2016 See below See below

Description of Operation:

High Hope Farms LLC.

Food Safety Programs and Auditing Protocol for the Tomato Supply ChainOpen Field Production, Harvest and Field Packing - USDA Checklist

AUDITEE INFORMATION

121 West Clark Street City, State, Zip: Quincy, Florida, 32351Are multiple sites covered by this audit?

Audited Operation Address/GPS:

Open Field, Harvesting and Field Packing.

Harvest Company Name (If Applicable): High Hope Farms Christie's Portable Restrooms, LLC.-Bainbridge, Georgia

Commodities Covered by Audit: Round and Plum Tomatoes

Ernesto de Palacios 4069

On File.

Auditee representative informed of non-conformances during closing meeting? (Yes or No) No non-Conformities

Auditee Representative Name: Budd Titlow- Food Safety Consultant.

Kelly Williams (Farms Manager), Paul Williams (Field Food Safety Coordinator), Mr. Martinez (Harvesting Crew Supervisor), Ernestina Sarmiento (Harvesting Crew), Felix Sarmiento (Harvesting Crew)

Internal Use Only Posted to Website:

Reviewing Official Name: J.Sirchia

11/21/2016

Audit Performed By: United States Department of Agriculture, Agricultural Marketing Service Fruit and Vegetable Program, Specialty Crops Inspection Division

Does this Operation Field Pack Tomatoes?



Not Applicable (N/A) - The question is not applicable to the operation.

AUDITOR COMPLETION INSTRUCTIONS

All questions on the Food Safety Programs and Auditing Protocol for the Fresh Tomato Supply Chain, 2011 Open Field Production, Harvest and Field Production - USDA Checklist shall be assessed according to the verification instructions outlined in the Commodity Specific Food Safety Guidelines for the Fresh Tomato Supply Chain 2nd Edition- July 2008 and the Food Safety Programs and Auditing Protocol for the Fresh Tomato Supply Chain, 2011- Open Field Production, Harvest and Field Packing standard. Auditors shall have a copy of these verification instructions with them when performing audits to verify questions are assessed appropriately. All questions shall be assessed using one of the following:

Compliant (C) - The operation meets the requirements of the Food Safety Programs and Auditing Protocol for the Fresh Tomato Supply Chain, 2011- Open Field Production, Harvest and Field Packing standard.Corrective Action Needed (CAN) - The operation does not meet the requirement(s) of the verification instructions, however the non-conformance is not considered to be an immediate food safety risk.Immediate Action Required (IAR) - The operation does not meet the requirement(s) of the verification instructions and the non-conformance is considered an imminent food safety risk. An imminent food safety risk is present when produce is grown, processed, packed or held under conditions that promote or cause the produce to become contaminated. Observation of employee practices (personal or hygienic) that jeopardize or may jeopardize the safety of the produce are considered an "IAR". The presence or evidence of rodents, an excessive amount of insects or pests are also considered an "IAR".

4. In each major section (1 through 10) of the audit, at least 80% of the questions not answered as "NA" must be answered as compliant.

2. Falsification of records is considered an "IAR".

Auditor Comments: The auditor shall document the findings associated with any question answered "CAN" or "IAR" in the auditor comment section of the checklist. Auditors may also document observations associated with any question on the checklist whether or not the question is a non-conformity if the explanation clarifies why a question was answered compliant. The auditor shall write a comment for each question answered "N/A" addressing why the question was answered "N/A".

Tallying the Audit: Once the auditor finishes the audit, the score sheet shall be filled out by recording the number of C, CAN, IAR, and NA's for each section of the audit. The question number of any question answered as CAN or IAR for each section shall be noted in the last column of the score

5. If a major section has less than 5 questions, one "CAN" can be assessed and still meet the minimum acceptance criteria.

USDA ACCEPTANCE CRITERIA

1. No questions are assessed as an "IAR", Immediate Action Required.

3. Questions 1.1, 10.2 and 10.3 must be assessed as compliant.



Additional Information: Sites included in the present audit: Grant Farm, 435 Grice Road, Quincy, FL. 32352 (350 a); Hand Farm, 1244 Newberry Road, Quincy, FL. 32352 (260 a); Willis Farm, Millwhite Road, Attapulgus, GA. 39815 (600 a); Johnson Farm, Emanuel Church Road, Fowlstown, GA. 39852 (140 a); Fowlstown Farm, 3408 Fowlstown Road, Fowlstown, GA. 39852 (178 a); Gardner Farm, Faceville-Attapulgus Road, Bainbridge, GA. 39819 (63a); Cooter Farm, 253 Betts Mill Road, Bainbridge, GA. 39819 (96 a). Inspected Farms: Johnson, Gant and Fowlstown Farms were ready for harvesting. The Harvesting Inspection took place at Johnson Farm. There were no agronomic activities at the present time on the rest of the farms. High Hope Farms LLC. uses Gadsden Tomato Company to pack its round tomatoes and Quincy Tomato Corporation to pack its plums tomatoes. Both packinghouses are located in Quincy, Florida, and they were audited. All farms are under the same Food Safety Policies and Food Safety Plan. Since High Hope Farms LLC. belongs to the same conglomerate than S&K Enterprises of North Florida, Inc. both share the same Food Safety Manual and Food Safety Consultant-Mr. Budd Titlow. Inspection Time: on 10/20/2016 started at 3:00PM and finished at 4:00PM, on 10/21/2016 started at 11AM to 12:00PM and from 1:00PM to 3:00PM.

If an operation meets the acceptance criteria as outlined above, the operation will receive a certificate stating its conformance to the Commodity Specific Food Safety Guidelines for the Fresh Tomato Supply Chain 2nd Edition- July 2008 and the Food Safety Programs and Auditing Protocol for the Fresh Tomato Supply Chain, 2011- Open Field Production, Harvest and Field Packing standard as well as being posted to the USDA website. Corrective action reports will still be supplied to the auditee for all nonconformances.

If an operation fails to meet the acceptance criteria as outlined above, a corrective action report form will be issued for each non conformity noted on the audit. The operation has the opportunity to take measures in order to address the issue and schedule a new audit in order to show compliance to the acceptance criteria.



USDA Checklist Version 1.1

Section QuestionsTotal # in Section

# of C

#of CAN

# of IAR

# of NA Question # of any CAN or IAR

1 Management Responsibility 6 6 0 0 0

2 Farm History and Assessment 6 6 0 0 0

3 Soil Amendment Usage 1 0 0 0 1

4 Preharvest Agricultural Water 7 7 0 0 0

5 Pesticide Usage 3 3 0 0 0

6 Harvest, Transport, and Product Containers 11 11 0 0 0

7 Field Packing of Tomatoes 4 4 0 0 0

8 Employee and Harvest Crews 23 23 0 0 0

9 Education and Training 4 4 0 0 0

10 Traceback and Recall Programs 3 3 0 0 0

Audit Summary Name of Auditee: High Hope Farms LLC.Date of audit: 10/20-21/2016




Q # Requirement C CAN IAR NA Auditor Comments1

1.1Operation has designated an individual responsible for food safety.

✓High Hope Farms LLC (HHF) Organizational Chart shows Dawn Williams, Food Safety Coordinator and Budd Titlow, Food Safety Consultant as the responsible individuals for Food Safety.

1.2Responsible individual has evidence of training in food safety relevant to tomatoes.

✓

Dawn Williams, 30 years of experience. NEHA HACCP Manager, 04/2015. Budd Titlow, FSMA training course at the University of Florida on September 5th to 7th, 2016; Global G.A.P. All Farms and Fruits and Vegetables at Light House Safety & Quality, on 3/8/2016. HACCP training on June 2014.

1.3

Operation has current copies of the Commodity Specific Food Safety Guidelines for the Fresh Tomato Supply Chain, Food Safety Programs and Auditing Protocol for the Fresh Tomato Supply Chain and additional food safety documents as required by state and/or federal regulation.

✓

Copies of both publications were available in the Food Safety binder.

1.4

Operation has procedures for conducting self-audits, and conducts self -audits to verify compliance with established internal policies and procedures.

✓

Copies of both publications were available in the Food Safety binder.

Name of Auditee: High Hope Farms LLC.Date of Audit: 10/20-21/2016

Management Responsibility




Q # Requirement C CAN IAR NA Auditor Comments


1.5

Operation has a written procedure and timelines for implementing and documenting corrective actions.

✓Procedure is outlined in the Food Safety Manual HHF-5, S-1006-1: GAP Internal audit. Deviations from the Food Safety Manual are recorded in the Notice of Unusual Occurrence and Corrective Action.

1.6

Operation has a "zero tolerance" policy for controllable practices and conditions that result in immediate food safety risks.

✓Policy outlined in the Book HHF-7 Personnel Food Safety Hygiene Training and Discipline.

2

2.1

An initial, pre-production environmental assessment has been conducted of all production land.

✓Book HHF-5, F-1006-2: Pre-Season Risk Assessments by Paul Williams-Field Food Safety Coordinator.

2.2

The environmentalassessment shallconsider domesticanimal operations.

✓

Procedure is outlined in the Food Safety Manual HHF-5, S-1006-1: GAP Internal audit. Deviations from the Food Safety Manual are recorded in the Notice of Unusual Occurrence and Corrective Action.

2.3

A second environmental assessment in the form of a review based upon current conditions is conducted not more that five (5) days from the first scheduled harvest date.

✓Book HHF-5, F-1006-1: Pre-Harvest Risk Assessments by Paul Williams-Field Coordinator and Budd Titlow-Food Safety Consultant.

Farm History and Assessment






2.4

If the field is subject to flooding, operation has an established decision tree or corrective action plan in the event of flooding in the production area. Procedures prohibit harvest of product that has come into contact with flood waters.

✓

Growing Area General Requirements (Section 2.5) and Flooding Company Policy explains procedure.

2.5

Operation has a policy that prohibits harvesting of tomatoes with evidence of being contaminated with animal/bird feces.

✓

Growing Area General Requirements (Section 2.4) outlines policy.

2.6 Operation has an SOP addressing animal intrusion.

✓Growing Area General Requirements (Section 2.4) outlines policy.

3

3.1

If fertilizers containing manures or composts are used, only properly treated (composted or heat treated) manures are allowed for use in fields. Biosolids are not permitted.

✓

HHF does not use any compost or manure.

4

Soil Amendment Usage

Preharvest Agricultural Water






4.1

The sources of irrigation water (pond, stream, well, municipal, other) are documented.

✓ HHF uses wells at all farms and one irrigation pond at the Grant Farm. Book HHF-4, F-1004-1: Farm Maps

4.2

The type of irrigation used (flood, drip, sprinkler overhead, others) is documented.

✓HHF uses drip irrigation at all farms. Book HHF-11, S-1016-1: Grower Water Source Inspection & F-1016-1: Irrigation System and Distribution Inspection.

4.3A sanitary survey was completed for each water source.

✓Well sanitary surveys are conducted monthly during each spring/fall growing season, or as needed. Well Head Inspection Checklist Form.

4.4 Water tests are conducted. ✓Water Tests are conducted by Ackuritlabs, Inc of Tallahassee, Florida, an ISO 10725-Cerified Lab.

4.5

If water is treated to bring it into compliance, records are maintained of treatments and testing

✓ Water testing records are kept and available for review in Book HHF-11: Water Sources and Management - Section 1018-1.

4.6

Non-Foliar The water test meets EPA recreational water standards for E. coli; i.e., 40 CFR Pare 131.41 (c).

✓

Water Tests were conducted by Ackuritlabs, Inc of Tallahassee, Florida, an ISO 10725-Cerified Laboratory, on 09/19/2016 Grant Farm (Pond) and on 8/16/2016 for the farm wells. There was no detection of E.coli, Fecal coliforms or Total coliforms. The pond water test met the standards for Recreational Water.

4.7 Foliar The water test meets EPA microbial standards for drinking water; i.e., 40 CFR Part 141.63.

✓

Water Tests were conducted by Ackuritlabs, Inc of Tallahassee, Florida, an ISO 10725-Cerified Laboratory, on 09/19/2016 Grant Farm (Pond) and on 8/16/2016 for the farm wells. There was no detection of E.coli, Fecal coliforms or Total coliforms. The pond water test met the standards for Recreational Water.

5 Pesticide Usage






5.1

Pesticide chemicals and their use must comply with all requirements of national (e.g., EPA) registration and any federal, state or local regulations.

✓

Pesticides are applied only as needed. HHF believes the "labels are the law". They use a professional scouting service, Glades Crop Care, Inc of Jupiter, Florida. Dawn Williams PV 41003, Kelly Williams PV 36460 and Paul Wade Williams PV 40935 are the HHF licensed pesticide applicators

5.2

Equipment used to apply pesticides shall be maintained and calibrated at a frequency sufficient to assure accuracy of delivery.

✓Maintenance Log and F-1008-1 Calibration Log records available for review at the farms.

5.3

Water used to mix pesticides meets EPA microbial standards for drinking water; i.e., 40 CFR Part 141.63.

✓

Potable water from the farm wells is used to apply pesticides.

6A. Produce Containers

6.1

All compounds used to clean or sanitize food contact containers, tools, utensils, equipment or other food contact surfaces are approved for that use by the US EPA, FDA or other prevailing agency. Actual use conforms to label directions.

✓

HHF's policies for cleaning and sanitizing food contact implements and facilities are described in Book HHF-10 (S-1020-1: Equipment Sanitation SOP (Section 3.11) and Book HHF-6 (S-1021-1: Structure Sanitation SOP).

Harvest, Transport, and Product Containers






6.2

Harvest and other food contact implements, buckets and totes, are cleaned and sanitized as necessary according to SOP.

✓HHF book 10 Equipment sanitation SOP, HHF book 6, Structure Sanitation, and F-1020-1 Master Sanitation Schedule.

6.3

Reusable product bins, trays and containers are made of impervious materials that can be cleaned and sanitized.

✓

6.4

Operation has a policy that requires bins trays and boxes made of corrugated cardboard are for single use only.

✓As described in Book HHF-13 (Section 1.3.3), HHF uses corrugated (cardboard) containers for single-use only.

6.5SOP specifies that workers do not remove harvest buckets from the field.

✓ Book HHF 12 S 1007, Harvest Crew Daily Pre-Operation Inspection SOP.

6.6

Bins, totes and containers intended for harvesting of product are staged and stored in designated locations.

✓

6.7

Bins, totes and containers intended for harvesting of product shall be used only for that purpose.

✓

B. Food Contact Tools, Utensils and Equipment






6.8

Product contact tools, utensils and equipment are made of impervious, cleanable, sanitizable material.

✓

Book HHF 10 S1020-1 Equipment Sanitation SOP.

6.9

Product contact tools (harvesting aids) are clean and sanitary and there is a schedule for cleaning and sanitizing.

✓

Book HHF 10 S1020-1 Equipment Sanitation SOP

6.10

Harvest tools, utensils and knives are stored in a way that minimizes contamination.

✓ Buckets are stored away from sources of contamination. No knives or other utensils are used.

C.

6.11

Vehicles used in tomato production, harvest and transport are not a source of contamination.

✓

7

7.1

Operation has written policy that damaged, soft and decayed tomatoes are not harvested to the degree possible.

✓

Policy available in Book HHF 12:S-1007-1 Company Policy 7.1.

7.2Operation shall have a policy that cloths, towels, or other cleaning materials shall not be used to wipe tomatoes.

✓

Policy available in Book HHF 12:S-1007-1 Company Policy 7.1.

Field Packing of Tomatoes

Vehicles and Equipment in the Field






7.3

If tomatoes are washed in the field, operation shall have written procedures regarding the quality of wash water and use of wash water sanitizing chemicals.

✓

HHF procedures for washing and sanitizing field-packed tomatoes are described in Book HHF-13: Field Packing (Section 1.2.2). All water used on the farms is tested either seasonally (wells) or monthly (irrigation pond) by a certified and accredited lab (Ackuritlabs of Tallahassee, Florida). Testing records are available for review (Book HHF-11).

7.4Packing containers shall be labeled as to their source, and to identify that the product has been field packed.

✓

Field Packing SOP S1007.2. describes the box label information.

8A.

8.1

Clean and sanitary toilet facilities are provided for all employees and toilets are made from cleanable materials and are cleaned and sanitized daily or sufficiently often to be maintained in a clean and sanitary manner.

✓ Toilet facilities are cleaned and maintained by Chrisitie's Portable Restrooms, LLC of Bainbridge, Georgia. Supervisors verify daily availability of supplies and cleanliness. All facilities seemed to be new.

8.2

The number of toilet facilities meets state and federal requirements.

✓

8.3

Toilet facilities are located within 1/4 mile (400 m) or a five minute walk of work areas.

✓

Employee and Harvest CrewsToilet and Handwashing Facilities






8.4

Toilet facilities are located, serviced and maintained in a manner to not be a source of contamination of produce.

✓Auditor observed all facilities clean, well stocked and away from the production area.

8.5

A response plan is in place in the event of a major spill or leak of field sanitation units.

✓ Soil Contamination Control Plan SOP explains the response plan procedure.

8.6All toilet facilities contain toilet paper. ✓

8.7

There is a program for the sanitary disposal of used toilet paper.

✓

8.8

Hand washing facilities, with soap, water and disposable hand-drying towels, or air blowers, and refuse containers are provided.

✓

8.9

Gray water is captured and disposed of away from the harvest/packing area so that there is no evidence of runoff into production areas.

✓ Toilet facilities, including capture and disposal of gray water, are maintained twice a week by Christie's Portable Restrooms, LLC of Bainbridge, Florida.

8.10

If hand wash water tanks are used, they are cleaned and sanitized and the water is changed periodically.

✓ Hand-washing facilities are professionally inspected and maintained twice a week by Christie's Portable Restrooms, LLC of Bainbridge, Georgia.






8.11

The source of water used to fill hand washing tanks meets the microbial standard for potable water and is documented.

✓

8.12

Toilet and hand washing facilities are inspected by a designated individual at a sufficient frequency during use to assure cleanliness, condition and adequate supplies.

✓

Field and Crew Supervisors inspect the facilities every day.B.

8.13

There is a written policy describing procedures which specify handling/disposition of produce or treatment of food contact surfaces that have come into contact with blood or other bodily fluids.

✓

HHF policies state that produce that comes in contact with blood or other bodily fluids is immediately discarded. Book S&KE 12 Worker Hygiene and Inspections.

8.14

There is a written policy instructing workers to seek prompt treatment for cuts, abrasions and other injuries and first aid supplies are provided.

✓Book HHF-12: Worker Hygiene and Inspections - S-1023-1: Personnel Food Safety Hygiene Training and Discipline SOP (Section 2.0, #11). First Aid kits available in the supervisors truck, farm office, pesticide sheds.

C.

First Aid Policies

Habits and Conditions






8.15

There is a written Hygiene Practices policy including, but not limited to, policies and procedures on hand washing, prohibiting urinating or defecating in the field, and prohibiting handling produce after using the washroom without washing their hands, for all employees and visitors.

✓

Policy is outlined in Book S&KF 12 S1007-1 Harvest Crew Daily Pre-operation Inspections SOP and S-1023-1 Personnel Food Safety Hygiene, Training and Discipline SOP and Book S&KF 3 section 1.

8.16

Policies shall require hand washing with soap and potable water at the appropriate time, such as before starting work, after use of toilet facilities, after breaks and when hands may have become contaminated. Policy shall apply to employees, outside contractors, inspectors, and visitors. Compliance is emphasized by management.

✓

Policy is outlined in Book HHF 12 S1007-1 Harvest Crew Daily Pre-operation Inspections SOP and S-1023-1 Personnel Food Safety Hygiene, Training and Discipline SOP and Book HHF 3 section 1.

8.17

There are signs, in the appropriate language or pictorially, reminding workers to wash their hands after using the toilet.

✓Auditor observed signs in English/Spanish and pictorials directing employees to wash their hands after using the toilet.






8.18

If gloves are used, there must be a written SOP regarding their use.

✓Book S&KE-12: S-1023-1 - (Section 3.0 - Disposable Gloves).

8.19

SOPs establishing the operation's illness policy provide that workers who show signs of illness (vomiting, jaundice, diarrhea) or open or exposed sores or lesions on their hands are not permitted to perform job duties where they will come in direct contact with raw product or food contact surfaces.

✓

Policy is outlined in Book HHF-12 Worker Hygiene and Inspections S-1023-1 Personnel Food Safety Hygiene Training and Discipline SOP (section 3.1.-Illness).

8.20

There is a written policy regarding jewelry, nail polish and false nails in the workplace.

✓Book HHF-12: Worker Hygiene and Inspections - S-1023-1: Personnel Food Safety Hygiene Training and Discipline SOP (Section 2.0, #5).

8.21

Food and tobacco products are only in designated areas as specified in company SOP.

✓ Book HHF-12: Worker Hygiene and Inspections - S-1023-1: Personnel Food Safety Hygiene Training and Discipline SOP (Section 2.0, #2).

8.22

Drinking water shall be provided in fountains or single use containers. Drinking water containers shall be handled in a manner that prevents them from becoming sources of contamination.







8.23

There is a written policy prohibiting the storage and use of personal items outside of designated areas.

✓

9

9.1

Employees shall receive mandatory safe product handling and personal hygiene education at time of hire with reinforcements as detailed in company SOP.

✓

Book HHF-12: Worker Hygiene and Inspections - S-1023-1: Personnel Food Safety Hygiene Training and Discipline SOP (Section 2.0, #23 & #24). Spring 2016 training for crew chiefs and harvest workers was conducted during the week of June 6-10, 2016 by Kelly Williams, Farm Manager; Dawn Williams, Food Safety Director; and Paul Williams, Field Coordinator. Fall 2016 Training Records are available for review at the Grant Farm.

9.2

Individuals shall be trained on all food safety requirements specific to their assigned duties.

✓

9.3

Workers are trained and follow the policy that product that has dropped on the ground is discarded.


9.4

Supervisors are trained to look for, recognize and react to symptoms of potentially infectious illness.

✓ Book HHF-12 Worker Hygiene and Inspections S-1023-1 Personnel Food Safety Hygiene Training and Discipline SOP.outlines the training requirements. Records available.

10

Education and Training

Traceback and Recall Programs






10.1

Operation maintains adequate record of the sale or disposition of product (One step forward)

✓Trip Ticket comes from farm to packinghouse with every load, stating Grower number, Farm, Field number, number of bins, date and time, plus the Packinghouse Manager and the Farmer's signature. Book PH-12 Traceback and Product Recall Plan.

10.2

Operation maintains adequate record of the source of all products used in the farm. (One step back)

✓

Book HHF-9 Planting Quality and Schedules. Taylor Farms Nurseries, in Moultrie, Georgia provides guaranteed quality Seedlings. HHF maintains a current list of approved raw material suppliers.

10.3Operation has a recall procedure in place. ✓ Traceback and Product Recall Policies Book PH12 R3001-1.

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