fms finance reporting

8/8/2019 Fms Finance Reporting

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Finance Reporting

rac e us ness n e gence n erpr seEdition (OBIEE) Training

Corazon Wong

July 2009


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Topics to be Covered

Data Warehouse Overview

OBIEE Answers and Dashboards

PeopleSoft (PS) Finance (FMS)

Dashboards

an ng ageReports and Prompts

Demo of the General Fund dashboard


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Data Warehouse Overview

A data warehouse is a relational database

that is designed for query and analysisrather than transaction processing.

A data warehouse usually contains

historical data that is derived from.

It separates analysis workload from

. Enables a business to consolidate data

.


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Access Requirements

SF State ID University identification

number (aka employee ID, UIN, etc) SF State Password used to be known

as PAC (Personal Access Code)

Completed ESIP (Employee/Studentn orma on r vacy ra n ng

FMS Account with permissions for either


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Security

LDAP Authentication

SF State ID and Password

Data Authorization

Using FMS data security on Business Unit,

Grants Attribute Module PI set up and PIA

-Control access to Web Catalogs, Folders,Dashboards, etc


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OBIEE Answers and Dashboards

Oracle Answers

Business Intelligence Enterprise Edition(OBIEE)

Used for the construction of both Queries (the

data) and Reports (the presentation)

Visual display of the most important

single screen

Repository for reports and other links

Contain data summarized at a high level with

the ability to drill down to levels of detail


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Dashboard based on Fund Types

General Fund NG001

Trust Funds Trust Fund and Revenue FundCodes (Other Fees, CEL, Housing, etc)

Grants and Contracts ORSP Projects

Capital Outlay BH###


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Dashboard Prompts/Criteria

1st Level Criteria : Business Unit, Fiscal Year,ccount ng er o , art e suc as un ,

Dept, etc..2nd Level : Additional filter is built for Account T eand PS Chart Field


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Dashboard Landing Page

Department Security General Fund

ro ec ecur y ran s on rac s


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Reports Available Balance

General Fund

= Revised Budget sum(Year-to-date Actuals +Open POs + Open REQs)

-

Negative Balance -> deficit

Grants & Contracts

= Revised Budget sum(Project-to-date

Positive Balance -> theres money left



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Reports Available Balance

Capital Outlay

= Revised Budget sum(Project-to-dateActuals + Open POs + Open REQs)

-


Trust and Revenue Funds

= Beginning Balance + Year-to-Date Actuals

REQs)

Negative Balance -> theres money left

Positive Balance -> deficit


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Graphics

Department / Project Financial Status

Expenditures within/less than budgeted orrevenue collections; theres money left

Department / Project Financial Statusexpenditures greater than budgeted or


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Acronyms

MTD Month-to-Date. Current Months

Activity for the accounting period specifiedin the criteria

YTD Year-to-Date activities in

Accounting Period between 1 12 ro ec - o- a e er o +

activities)


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Vocabulary/Acronyms For more

..visit the following Fiscal Affairs web page:

. .

tutorials/tutorials_big.jsp


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Tips on Navigation

When can you drill down?:

ny row or co umn ce s n ue

w :

Go to the column header and click; when the^

be sorted in ascending or descending order


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Tips on Navigation . cont

How to download to Excel, PowerPoint,

etc. Locate at the bottom

of the report the

Download link and

- select the desired

download o tion


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How to go back to previous screen

Locate a return linkat the bottom of the

report and click

- If you dont see the

,

the internet browser

key


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How to run and generate a report with

new criteria Update the criteria fields

Click go at the appropriate criteria level


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Demo - Test environment

https://bitest.sfsu.edu/analytics/saw.dll?Dashboard

General Fund / Trust / Grants & Contracts

Other Reports

Travel by Employee

Download to Excel

Powerpoint

Data

Web Page


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Summary/Benefits

Ease of Use

Performance Report criteria defaults

Drill-down to details

Download to Excel PowerPoint data andweb page

Security maintained at object and data

level


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Whats next :

Review Phase II Requirements

Requisition, PO and Voucher Drilldown Search by Journal ID, Voucher No, Req and

num er s

Ad-hoc reporting using Answers

our ee ac s veryimportant !


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Contact / Help Desk :

LDAP ID x 5-4357 (5-Help)

Access x 8-7143 Data

Report

Fund Feedback x 8-7143


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Any questions?

fms finance reporting

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