flsa: cutting-edge issues in wage and hour law · 1,800 flsa suits in 2000 4,000 flsa suits in 2003...
TRANSCRIPT
FLSA: Cutting-Edge Issues in Wage and Hour Law
Michael D. Jones, Esq.Don A. Innamorato, Esq.John T. McDonald, Esq.
What Do These Have in Common?
Mickey Mouse
Stockbrokers
Strip club dancers
Seminary students
Casino dealers
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(DOL investigation settlement reported Aug. 26, 2010)(Chu v. Wells Fargo, N.D. Cal. No. 05-cv-4526)(In re Penthouse Executive Club, S.D.N.Y. No. 10 Civ. 1145 Oct. 26, 2010)(Rosas v. Corp. of Catholic Archbishop of Seattle, 9th Cir. No. 09-35003(Daprizio v. Harrah’s Las Vegas, Inc., D. Nev. No. 2:10-cv-00604 Aug. 17, 2010)
By the Numbers 1,800 FLSA suits in 2000 4,000 FLSA suits in 2003 6,000 FLSA suits in 2007 More than 7,000 FLSA suits in 2011 DOL claims only 30 percent of employers are
in compliance DOL claims 86 percent of workforce is non-
exempt
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Famous Last Words We don’t have any hourly employees
We don’t pay unauthorized overtime
She makes up / takes off the hours the next week
He agreed to it
Overtime is built into her salary
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DOL Update
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Targeted Industries
Agriculture Day care Restaurants Garment
manufacturing Security guard
services
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Health care Hotels Janitorial / custodial Temporary staffing
DOL Reversals Safety equipment
Mortgage loan officers (administrative vs. production)
Withdrawal of pending Opinion Letters
Creation of “administrator interpretations”
Tip pool rules limiting participation apply even if no tip credit taken
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Shift at DOL Aggressive enforcement
Hired more than 300 additional investigators
Insisting on liquidated damages
Refusal to approve settlements (WH-58 Form) on self-audit, full investigation required
Insisting on three-year (willful violation) limitations
Tolling agreements to protect individual suits in addition to DOL
Referral of Wage and Hour and FMLA suits to plaintiffs’ lawyers via 800-number hotline
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DOL Agenda for 2013 Solis steps down, direction unlikely to change
Revisiting requirement to create written classification analysis for every exempt position, provide it to each employee and DOL during audit, and notify employees of their rights to challenge their classification
MOUs with more states, sharing of information between DOL, IRS and state agencies
Continued focus on independent contractors
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Supreme Court Update
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Supreme Court FLSA Retaliation Kasten v. Saint Gobian Perf. Plastics Corp.,
U.S. Supreme Court Docket No. 09-834 An oral complaint to employer is “protected
activity” FLSA § 15(a)(3) protects a person who has
“filed any complaint” Unique language – contrast to “opposed”
language of Title VII, ADA & ADEA At enactment, did not contain private cause
of action
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Supreme Court Pharmaceutical Sales Representatives Outside sales exemption By law, cannot “sell” Christopher v. Smithkline Beecham “Selling” broadly interpreted No deference given to DOL, shifting of
positions criticized Commissions based on “sales” Broader application?
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Supreme Court – Private Settlements Supreme Court declined to hear challenge to
5th Circuit case permitting private FLSA settlement
Three factors Genuine dispute Employee aware of FLSA rights Employee not disadvantaged by unequal
bargaining power Where do we go from here?
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Advanced FLSA Issues
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Class Certification Federal vs. State – Opt-in / Opt-out
Rule 23/216(b) Low threshold for class certification “Similarly situated” Two-stage analysis:
To opt-in look at pleadings or affidavits (modest factual showing)
After discovery tested by decertification motion
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Why FLSA Class Litigation? Attracting plaintiff’s class action lawyers
Easy / lower threshold for class certification
Cases often settle if class certified
Therefore, easy payday for lawyers
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Why FLSA Class Litigation? (cont’d)
Claims repeatable at different employers Industry assumptions and practices are
being tested – may have evolved from convenience
Common payroll practices / administration across subsidiaries and industries
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The Conspiracy Theory Corporate focus on limiting overtime
Incentivize managers to control costs
Managers commit FLSA violations
Corporation benefits by reduced labor costs
Corporation turns a blind eye
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Failure to Include Items in Hourly Rates Non-discretionary bonuses Shift differential Production bonuses Safety bonuses Attendance bonuses Longevity pay Retention bonuses Bonus as percentage of total earnings already
includes overtime
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Off-Clock Work Training time
Shift hand-off
Travel time
Corporate policy / culture allegations
Waiting to clock, clear security, clean equipment
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Recording Time Traditional timeclocks Wait time Walking time
Log-in records “Boot” time $1 million, $4.8 million, $5.1 million
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Recording Time (cont’d)
Self-report / timesheets
Employer responsibility to maintain accurate records
Employee signature not enough
8, 8, 8, 8, 8 = 40 problem
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Time Rounding Timeclock functions / programming issues
Half of timekeeping increment
e.g.,15 minutes (1/4 hour), round at 7½ minutes
Must round in both directions
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Lunch Breaks Work through breaks
Interrupted
Confined to workstations / work premises permissible but dangerous
Less than 20 minutes
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Lunch Auto-Deduct Automatic deduction for lunch with cancel option Massive wave of litigation Provides commonality across disparate worksites and
job positions Common with timeclock programming Must be completely relieved from work Phone calls, emails, customer / client / public inquiries Brought down by your best employees Hard to prove the negative (key is effective method to
override auto-deduct)
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Rest Breaks Less than 20 minutes must be paid
No federal requirement
Many states require
Creative handbook / contractual claims
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Commuting Time Home to work – non-compensable
Home to client site – non-compensable
Home to work to client site – drive time to client site is compensable
Travel between worksites or client sites is compensable
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Travel Time One-day trip – Travel time is compensable,
time from home to airport excluded
Multi-day trip – Travel time during normal work hours is compensable (including those hours on the weekend) but outside of normal working hours is not
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Partial-Day Docking Hourly – permissible
Exempt – not permissible
Docking of leave balances permissible
Docking of whole days for sickness (sick leave exhausted) or personal reasons permissible
FMLA intermittent leave docking permitted
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Inclement Weather Can dock hourly employees if closed
Cannot dock exempt employees if closed
If company opens, can dock exempt employees’ leave banks if fail to report to work
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Furloughs and Reduced Hours Salary basis requires fixed salary regardless
of hours
One-time adjustment authorized by DOL Opinion Letters
Subterfuge if pattern to avoid OT liability
Prospective changes only
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Cell Phones, BlackBerrys and Email Pager-on-call time generally not
compensable for hourly employees
Engaged to wait vs. waiting to be engaged
Phone, email, BlackBerry time likely compensable
Possible de minimus exclusion
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Leaves of Absence Challenge with exempt employees checking
emails, etc.
FLSA – “any work performed in work week”
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Flex Time and Telecommuting Flex time and work at home require thorough
documentation
Loss of control over hours worked
Salaried employee work week problem
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Compensatory Time Public sector only
Variant for exempt salaried private sector employees
Illegal for private sector hourly employees in lieu of overtime
Time off within same work week (not pay period) is permissible
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Commissioned Employees More than half of income is commissioned
Must be “retail or service establishment”
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Computer Professional Not “Help Desk,” not “Tech Support” $23,600 annually / $455 per week / $27.63
per hour Systems analyst, computer programmer,
software engineer typically exempt
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Outside Sales Exemption Outside – not inside
Home office is not outside
Internet, mail, telephone are not “outside” sales
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State Law Inconsistencies Not all FLSA exemptions mirrored in state
laws
Issues under both old and revised FLSA regulations
PA 8/80
Highly compensated employee exemption ($100K)
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Protective Equipment and Clothing Portal-to-Portal Act – generally excludes
preliminary and postliminary activities like changing clothes
“Donning and doffing”
Must be compensable if “integral and indispensable” to work duties (Steiner v. Mitchell, 350 U.S. 247 (1956)) or a “principal activity” (IBP v. Alvarez, 546 U.S. 21 (2005))
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Protective Equipment and Clothing (cont’d)
De minimus doctrine
CBA can define this aspect of compensable time
DOL Administrator Opinion No. 2010-2 (June 16, 2010) – protective equipment is not clothes
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Protective Equipment and Clothing (con’t) Continuous workday doctrine puts employee
“on the clock”
DOL Administrator Opinion rejected in Franklin v. Kellog, 619 F.3d 604 (6th Cir. 2010), but begins workday (safety glasses, ear plugs, etc.)
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Joint EmployerAggregation of Hours Worked Same employee – related companies
Same employee – staffing agency at regular employer
Same employee – staffing agency hours at multiple employers aggregated
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Independent Contractors Joint Worker Misclassification Initiative
Be wary of staffing agency employees working more than 40 hours per week
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Insurance Coverage Issues EPL claims typically exclude wage claims
May be able to assert coverage based on other claims or attacking contractual exclusion
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Union Organizing Tactic Two-front war
Shows employees results and power of union
Benefits union law firms
No-lose scenario for union, no-win situation for employer
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Strategies Arbitration / class waivers (Oxford Health Plans v.
Sutter pending) Compliance / risk audits Test payroll and timekeeping systems to be
“litigation worthy” Assess corporate culture vulnerability Look hard at agency employees and independent
contractors Work on being “uncertifiable” Think outside your assumptions, justify why you pay
people the way you do
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Questions?
Thank you for attending!Please visit Reed Smith’s Labor &
Employment blog:www.employmentlawwatch.com
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