flowchart final license application

8/11/2019 Flowchart Final License Application

1/23

NFA REGISTRATION AND LICENSING FLOWCHART

No?

Yes?

REGISTRATION AND

LICENSING OFFICER (RLO)

CLIENT CLIEN

START

Secure Application

/Registration/ Licensing

Forms and List of

Requirements from

Registration and Licensing

Officer

Accomplish

/Fill-up

Application/Registration/

LicensingForms

Accomplished Forms

Submit to RLO for

evaluation

Accomplished Forms andOther requirements

Evaluate

completeness/

accuracy

Receive and

process

submitteddocuments/

AAP

preparation

Present AAP

Registration/Application F

Receives Offici

Presents Officia

RLO

Issue Temporary

License and advise

client of facility

inspection to be

conducted within 15

working days

A

Issue Registration/

License Certificate/

metal plates/stickers

within the next

working day after

facility inspection

Receive Registration/

License Certificate/

Metal Plates/Stickers

END

Authority to Accept

(AAP)payment for the

cashier


2/23


3/23

Yes

No

NFA CASHIER

NFA Sr. Enforcement &

Investigation Officer

(SEIO)

T

and Pay

License/ees

Accept

payment andprepares

Official Receipt

Official Receipt

Issue the OR to Payeeal Receipt

l Receipt to

A

Conduct facility inspection

Passed?

Informs applicant andadvices for compliance


4/23


5/23


6/23

PALAY PROCUREMENT

SECURITY GUARD

WAREHOUSE

CLERK/SGOO

CASHIER/SDO

CLASSIFIER

CLIENT START

Deliver palay to

NFA warehouse ordesignated buying

station. Show Farmers

Passbook & get priority

number

Issue Priority Number toClient

Priority Numbe

Present palay fo

classification to N

Classifier

Classifies

palay

Rebag & weigh the

delivered stocks.

Prepare/sign WSR

Warehouse Stock Receipt

(WSR)

Compute the Equivalent Net

Weight (ENW) based on the

Warehouse Stock Receipt

(WSR). Prepare Purchase

Receipt (PR)

Purchase Receipt (PR)Prepares cash fo


7/23

r

r

FA Unload the palay Signs WSRPresent WSR to NFA

Cashier/SDOSigns PR

r payment .


8/23

Accepts payment.

END


9/23

DISTRIBUTION THROUGH LICENSED GRAIN RETAILERS

A. ACCREDITATION AS NFA OUTLET

No? Yes?

LICENSED GRAIN RETAILERSREGISTRATION AND

LICENSING OFFICER (RLO)

SENIOR ENFORCEMENT AND

INVESTIGATIONS OFFICER

START

Secure Application Formand List of Requirements

from Registration &

Licensing Officer

Accomplish/Fill-up

ApplicationForms

Accomplished Forms

Submit the accomplished

forms with complete

requirements to RLO for

evaluation

Accomplished Forms and

Other requirements

Complete and

accurate?

Advise client that facility

inspection will be

conducted within 5 working

days

Conduct facility inspection

PrepareInspection

Report

Inspection report

Submit Inspection Report

to Accreditation Committee

A

Presents AAP to NFA

Cashier and pays the cost of

Passbook

Official receipt


10/23

END


11/23


12/23


13/23

IER

d payment

Receipt for

ee

ceipt


14/23


15/23

VOUCHER PROCESSING

Yes?

Yes?

CLAIMANT PROVINCIAL MANAGER ACCOUNTING SECTION

Prepares DV and BUR

and attachments

Budget Utilization Request

and Disbursement Voucher

with attachments

Submit docs to Prov. Mgr

for certification of BUR.



with attachments

Is the claim

necessary?law-

ful and under

my direct

supervision?

Signs BUR and forwards

docs to Acctg Section

Returns documents to

Claimant

START

END



with attachments

Budget Utilization Requestand Disbursement Voucher

with attachments

Logged Voucher

in Receiving

/TEV

Liquidation

Log book

Completeattachments?

Assigns number on DV

and BUR. Process

documents

(Processor)

Accountant certifies fund

availability and

completeness of

supporting document

Retainsaccounting copy



with attachments

A2


16/23


17/23

No? Logged Voucherin Returned

Voucher

Log book



with attachments

Returns Voucher to

Claimant/

Administrative Officer

for compliance


18/23



with attachments


19/23

CLAIMANT PROVINCIAL MANAGER ACCOUNTING SECTION

Forwards docs to PM for

approval of payment

Budget Utilization Requestand Disbursement Voucher

with attachments

Signs DV for

approval for

payment

Forwards docs to Cashierfor payment

A1

Check, Budget Utilization

Request and Disbursement

Voucher with attachments

Signs check

Forwards check to

cashier for releasing


20/23

Check

END


21/23

CASHIER/DISBURSEMENT OFFICER



with attachments

Check

Forwards check,

supported with DV, BUR

to PM for signature

Prepares check

Check


22/23

Issue check

to claimant

after signing

DV


23/23

ISSUANCE OF RICE ALLOCATION OF RETAILERS

WAREHOUSE SUPERVISOR,

CLASSIFIER

NFA LICENSED GRAIN RETAILERS

ACCREDITED AS NFA OUTLET

SECURITY GUARD

OPERATIONS SECTION

NFA CASHIER

STARTGet priority number from

guard on duty

Issue priority number to

applicant

Verify if volume is within

allocation

Present passbook to

Operations' Section

Determine cost of stocks for

issuance for AAP

Prepare Authority to Accept

Payment to cashier

Present AAP to NFA Cashier

and pay stated amount

Accept AAP and receive

payment

Prepare Official Receipt

Authority to Accept

Payment

Authority to Accept

PaymentOfficial Receipt

Issue official receipt to

payor

Returns OR, Passbook,

WSI to client

flowchart final license application

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