florida atlantic university environmental health and safety building safety personnel program

Florida Atlantic UniversityEnvironmental Health and Safety

Building Safety Personnel Program

Environmental Health and Safety

Building Safety Personnel (BSP) Program

Program Overview• Formally known as

Building Supervisor Program

Sub-Committee• Formed to evaluate

program• Implement changes• Reports to University

Safety Committee

Physical Plant

University Police

Partner Campuses

EH&S

Sub-Committee


EMERGENCY MGMT- OVERVIEW Emergency Operations Plan (EOP) –

PREPAREDNESS, RESPONSE, RECOVERY Follow NIMS/ICS model for handling emergencies Includes Emergency Operations Center (EOC) Includes Annexes: Hazard Specific

• Fire, Hurricane, Hostile Intruder

Occupant Emergency Plans Continuity of Operations (COOP) – RECOVERY

Mission Essential Functions (MEFs)• 12 hour/30day rule – MEFs need to be continued within 12

hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.


Occupant Emergency Plans = BSP Program! Addresses responses to emergency events:

Shelter in PlaceEvacuationOther

University-wide program

BSP Program


Types: Natural:

• Severe weather: Tornadoes, Lightning, Hurricanes• Flooding• Wild Fires

Man-Made: • Fires, Hostile Intruder, Civil Disturbances,

Explosions• Technological: Cyber-Terrorism

HAZARDS


RISKS OF HAZARDS Impact on human life: injury, illness, death.

Impact on the organization: property damage, reduced ability to continue academic, research, business functions.

Impact on the environment: spills, contamination

Occupational issues: unsafe work environment


BSP Program – 3 GroupsGroup 1 Building Safety Administrator

Planning; COOP/Emergency• Determined from the occupancy of

the building in question, for example,• Majority of building occupants are

part of programs under your purview

• You are the highest ranking individual stationed in the building

• Not required to be stationed in the building you oversee


Qualifications: Must be 12-month faculty, administrative/professional or executive/management staff with key decision-making responsibility for the programs or activities going on in the building.

COOP/NIMS Training: COOP:

• http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-546.a

NIMS:• http://training.fema.gov/EMIWeb/IS/courseOvervie

w.aspx?code=IS-100.HE

Building Safety Administrator


Building Safety AdministratorDuties

• Appoints Building Safety Supervisor.• Assists in the recruitment of Building Safety

Representatives• Ensures that all emergency plans are updated • Communicates plan changes to all Building Safety

Representatives.• Maintains a building emergency contact list.• Carries out the Building Safety Administrator tasks

as defined in the emergency plans as well as other pertinent literature.


BSP Program – 3 GroupsGroup 2 Building Safety Supervisor

Planning; and Implementation• Determined from the occupancy of the

building in question, for example,• Majority of building occupants are part

of programs they are familiar with

• Familiarity with building layout and occupants

• Stationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to.


Building Safety Supervisor Qualifications:

Must be 12-month employees with a good understanding of the facilities and programs within the assigned building. The ideal candidate has an eye for detail, is conscientious about performing routine tasks independently, and has a calm demeanor in a crisis.

Training: Onsite - Administered by EH&S Online - COOP and NIMS


Be familiar with emergency plans, be involved in the review process

Be involved in the appointment process of personnel within the building

Acquire knowledge of the assigned building:• Locations of exits, fume hoods, hazardous material areas,

mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue.

Accompany, when warranted, the State Fire Marshall during building inspections.

Key Points for Safety Supervisors


Key Points for Safety Supervisors Report any unsafe conditions to EH&S or University

Police. Know how to identify individuals requiring assistance and

inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)

Prepare a checklist of tasks to be performed by the Building Safety Representatives.

Communicate plan changes to all Building Safety Representatives.

Participate in meetings/updates.


Building Safety Supervisor Binder Online Document

Contents:• Important Phone numbers• Authorizing documents: University Polices• Crisis Action Guide• Emergency Planning Documents: COOP, etc. • Floor Plans with Life Safety Systems information, areas of

rescue etc.• Building Contacts sheet, notification trees.• Training Logs• Other Info


BSP Program – 3 GroupsGroup 3 Building Safety Representative

Implementation• Determined from the occupancy of the

building in question, for example,• Majority of building occupants are part

of programs = floor rep.

• Different programs within building = departmental/unit rep.

• Stationed in the building they oversee


Building Safety Representative Qualifications:

Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis.

Training:Emergency EvacuationSheltering in PlaceSevere Weather


Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate.

Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)

Always keep University Police and Safety Supervisors informed

Ensure that their Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.)

Key Points for Safety Reps.


Ensure that common areas assigned to them (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take.

Communicate changes and issues related to the building and emergency planning to their department leadership and Safety Supervisor

Distribute the Crisis Action Guide to all

Key Points for Safety Reps


Alternates The Building Safety Supervisor is the only group to

have an alternate. Role:

An alternate will follow the same job description and guidelines

Assume the duties of the position • if the appointed person is not available, • if the appointed position is vacated without replacement or • if the appointed replacement is undergoing or has yet to

undergo required training.


A University community safety guide. Building Safety Personnel procedures are

tailored from these. Addresses a variety of events. Should be disseminated to all. Located:

http://www.fau.edu/admin/EmergencyInformation.php

CRISIS ACTION GUIDE

Everyone should KNOW IT!!


CRISIS ACTION GUIDEEvacuation Shelter in PlaceFire safety Suspicious PackagesSevere Weather Hurricane preparednessCivil Disturbances Catastrophic EventsHazardous Material Incidents Reporting CrimesSexual Assault Utility CrisesSecurity Access Medical EmergenciesCampus Violence Psychological CrisesImportant Phone Numbers

Those in green have tailored procedures for Safety Supervisors.


ESSENTIAL PERSONNEL CARD All Safety Supervisors

need a Tier 2 card. It allows campus access. Safety Administrators

may need to give approval for Supervisors to become a part of this program.

http://www.fau.edu/police/emergency/files/ep-policy.pdf


Onsite training for Safety Supervisors: Evacuation Shelter in place Utility Issues – planned/unplanned Hurricane preparedness and recovery Suspicious packages Hazard Communications Bloodborne pathogens FAU Alert Fire extinguisher use (sign up through EH&S website)

Online training for Safety Administrators and Supervisors: COOP - http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-546.a NIMS - http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.HE

TRAINING


FAU ALERT

Operator

Voicemail

E-mailMyFAU Home Page

News Media

Web pages

Hotline

Bldg Personnel

Call Out Sirens Text Message

These are the various means FAU uses to disseminate information to the University community regarding an

emergency.

For more information visit: http://www.fau.edu/police/emergency/alertsystem.php


Used for personnel and training tracking Maintained by EH&S Can perform queries and print reports for example:

• Building Safety Personnel by Campus and Building• Building Safety Personnel by Name

Can export information for call out and text messaging alerting

BSP Database


Key Points for Administrators Be familiar with emergency plans, be involved in the

review process Be involved in the appointment process of personnel

within the buildings you oversee Communicate any University policy or Functional

Unit plan changes to all Safety Supervisors under your purview as well as other Functional Units

Support and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other Functional Units


Key Points Ensure that Safety Supervisors have necessary

clearance for duties (e.g. Tier 2 Essential Personnel cards)

Ensure that this role is accommodated for given the other day-to-day roles and responsibilities Groups 2 and 3 assume Support Program components:

• Training• Planning• Leadership• Time

Be knowledgeable of the program!


Importance of having BSP Program Help first responders through first-hand knowledge

of the building and contents. Information dissemination within the building as

quickly as possible to avoid health or safety issues. Help those in need in an emergency event or threat

e.g. individuals with disabilities.

All leading to reduced injuries and property damage.


Complete these Online Trainings (once):COOP:

http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-546.a

NIMS: http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.HE

E-mail certificates to: [email protected]

Important!


Thank you for your participation!

Questions?• Call (561) 297-3106 or e-mail

[email protected]

florida atlantic university environmental health and safety building safety personnel program

Documents

safety bsp program

safety types

safety qualifications

safety risks of hazards

majority of building

emergency events

unsafe work environment

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