Fiscal Year (FY) 2014 Service Area Competition (SAC)

New, Competing Continuation, and Supplemental

HRSA-14-021, HRSA-14-022, HRSA-14-023, HRSA-14-024,HRSA-14-025, HRSA-14-026, HRSA-14-027, HRSA-14-028

SAC Technical Assistance (TA) page: http://www.hrsa.gov/grants/apply/assistance/sac

Agenda

• Overview • Summary of Changes• Application Due Dates & Times• Eligibility Requirements• Award Information• Two-Tiered Electronic Submission Process• Program Narrative • Performance Measures• Budget• Important Facts• Technical Assistance Contacts• Question & Answer Session

2

Summary of Changes

• Eligibility criteria have been updated.

• Attachment 1 – Service Area Map and Table requirements have been updated.

• Attachment 14 – Implementation Plan is now required for new applicants and current grantees applying to serve a new service area.

• The prenatal and perinatal performance measures are now required for all applicants. (http://bphc.hrsa.gov/policiesregulations/policies/pal201307.html)

• The childhood immunization and cancer screening performance measures have been updated. (http://bphc.hrsa.gov/policiesregulations/policies/pal201302.html)

3

Summary of Changes

• Form 2 – Staffing Plan has been updated to include a column to report staff expenses to be charged to the SAC grant (i.e., requested federal dollars).

• Form 3 – Income Analysis has been revised to simplify the reporting of projected income.

• Form 6A – Current Board Member Characteristics will be pre-populated for current grantees.

• Form 9 – Need for Assistance Worksheet has been revised to include more current indicators.

• Form 12 – Organization Contacts will be pre-populated for current grantees.

4

Summary of Changes

• The maximum project period length is three years for all applicants.

• Project period length determining factors have been added (see Table 7 in the FOA).

• The Federal Object Class Categories form has been added to capture details on the federal funding request.

• The budget justification must detail the costs of each line item within each object class category from the new Federal Object Class Categories form.

• The EHB User Interface has been upgraded for 508 compliance. Hover over information icons for directions while completing forms.

5

Overview

The Service Area Competition (SAC) provides funding for the provision of comprehensive primary health care services to underserved and/or special populations.

Three types of applicants:

1. Current grantees applying to continue serving their current service area

2. New applicants

3. Current grantees applying to serve a new service area

6

Overview

Please Note:

A Health Center Program grantee whose project period does not end in FY 2014 (October 1, 2013 – September 30, 2014) should complete a Budget Period Progress Report (BPR) rather than a SAC application.

7

Overview

• Project period: up to 3 years

• Project period start date: varies throughout FY 2014*

• Grants.gov deadline: varies throughout FY 2014*

• HRSA Electronic Handbook (EHB) deadline: varies throughout FY 2014*

*see following slide for details

8

Application Due Dates & Times

9

Project Period Start Date

HRSA Announcement

Number

Grants.gov Deadline

(11:59 PM ET)

HRSA EHB Deadline

(5:00 PM ET)

November 1, 2013 HRSA-14-021 July 24, 2013 August 7, 2013

December 1, 2013 HRSA-14-022 July 31, 2013 August 14, 2013

January 1, 2014 HRSA-14-023 August 14, 2013 August 28, 2013

February 1, 2014 HRSA-14-024 September 11, 2013 September 25, 2013

March 1, 2014 HRSA-14-025 October 9, 2013 October 23, 2013

April 1, 2014 HRSA-14-026 October 30, 2013 November 13, 2013

May 1, 2014 HRSA-14-027 December 4, 2013 December 18, 2013

June 1, 2014 HRSA-14-028 January 8, 2014 January 22, 2014

Announcement Numbers for Current Grantees

10

Current Project PeriodEnd Date

Apply to This HRSA Announcement Number

October 31, 2013 HRSA-14-021

November 30, 2013 HRSA-14-022

December 31, 2013 HRSA-14-023

January 31, 2014 HRSA-14-024

February 28, 2014 HRSA-14-025

March 31, 2014 HRSA-14-026

April 30, 2014 HRSA-14-027

May 31, 2014 HRSA-14-028

Service Area Announcement Table

Available as a customized table based on search criteria. Below are the fields in the table:

•Project period start date

•Current grantee’s administrative site location (city and state)

•HRSA Announcement Number

•Grants.gov and EHB deadlines

•Total funding broken down by target population

•Service area zip codes

•Patients

•Link to Patient Origin Map (as applicable)

11

Eligibility Requirements

Applicants must:

1. Be public or nonprofit private entities that propose to serve a service area and its associated population(s) and patients identified in the Service Area Announcement Table

2. Propose on Form 1A to serve at least an equivalent number of patients by the end of the project period as listed on the Service Area Announcement Table

3. Propose on Form 5B the service area zip codes from which at least 75 percent of the current patients come

4. Request no more than the current level of support being provided to the service area, and request all funding types that currently support the service area in the same proportion at which they were announced

see the Service Area Announcement Table available at http://www.hrsa.gov/grants/apply/assistance/sac

12

Eligibility Requirements

Target Populations by Funding Type:

• Community Health Centers (CHC, section 330(e)): target population is underserved individuals

• Migrant Health Centers (MHC, section 330(g)): target population is migratory and seasonal agricultural workers

• Health Care for the Homeless (HCH, section 330(h)): target population is homeless individuals and families

• Public Housing Primary Care (PHPC, section 330(i)): target population is residents of, and individuals living immediately adjacent to, public housing

13

Award Information

Award Basics:

•Approximately $468 million available for approximately 310 FY 2014 SAC awards

•Awards will vary across CHC, MHC, HCH, and/or PHPC

Ineligible Uses of SAC Funding:

•Construction of facilities

•Fundraising/grant writing

•Lobbying efforts

14

Two-Tiered Submission Process

Phase 1: Grants.gov• Register in the System for Award Management

(SAM) and Data Universal Numbering System (DUNS) prior to registering in Grants.gov

• Register in Grants.gov as soon as possible

• Receive a validation email from Grants.gov following successful submission

15

Two-Tiered Submission Process

Phase 2: HRSA EHB• Register in HRSA EHB as soon as possible

• Receive a tracking number for accessing EHB via email 7 business days after Grants.gov submission

• Receive a confirmation message in EHB following successful submission

16

Phase 1: Grants.gov Required Forms

http://www.grants.gov

•SF-424: Application for Federal Assistance (upload Project Abstract on page 2, box 15)

•SF-424B: Assurances – Non-Construction Programs

•Project/Performance Site Location(s) Form

•Grants.gov Lobbying Form (Certification Regarding Lobbying)

•SF-LLL: Disclosure of Lobbying activities (as applicable)

17

SF-424: Application Type

18

Current Grantees Applying to Continue Serving Their Current Service Area (Continuation):

Current Grantees Applying to Serve a New Service Area (Revision/Supplement):

SF-424: Application Type

New Applicants Not Currently Funded through the Health Center Program (New):

19

Phase 2: EHB Required Forms

https://grants.hrsa.gov/webexternal

•Program Narrative

•SF-424A: Budget information – Non-Construction Programs

•Budget Justification (upload in Budget Narrative Attachment Form field)

•Attachments

•Program Specific Forms

•Program Specific Information (Performance Measures)

20

Phase 2: EHB Attachments

All attachments are required except:

• 6: Co-Applicant Agreement

• 7: Summary of Contracts and Agreements

• 12: Evidence of Non-Profit or Public Center Status

• 13: Floor Plans

• 14: Implementation Plan

• 15: Other Relevant Documents

21

Phase 2: EHB Forms

• Form 2 – Staffing Profile has been updated to include a column to report staff expenses to be charged to the SAC grant.

• Form 3 – Income Analysis has been revised to simplify the reporting of projected income.

• Form 6A – Current Board Member Characteristics will be pre-populated and available for edit for current Health Center Program grantees.

• Form 9 – Need for Assistance Worksheet has been revised to include new indicators.

• Form 12 – Organization Contacts will be pre-populated and available for edit for current Health Center Program grantees.

• The Federal Object Class Categories form has been added to capture details on the federal and non-federal funding request.

22

Form 3: Income Analysis

23

Program Narrative & Review Criteria

Program Narrative /Review Criteria

• Need (15 points)

• Response (20 points)

• Collaboration (10 points)

• Evaluative Measures (15 points)

• Resources/Capabilities (20 points)

• Governance (10 points)

• Support Requested (10 points)

24

Clinical Performance Measures

Standard Clinical Performance Measures:

• Diabetes

• Cardiovascular Disease

• Cancer

• Prenatal Health

• Perinatal Health

• Weight Assessment and Counseling for Children and Adolescents

• Adult Weight Screening and Follow-Up

NEW – The Prenatal and Perinatal Health Performance Measures are now required for all applicants.

25

Clinical Performance Measures

Standard Clinical Performance Measures:

• Tobacco Use Assessment

• Tobacco Cessation Counseling

• Asthma – Pharmacological Therapy

• Coronary Artery Disease: Lipid Therapy

• Ischemic Vascular Disease: Aspirin Therapy

• Colorectal Cancer Screening

• Child Health

• Behavioral Health

• Oral Health

26

Financial Performance Measures

Standard Financial Performance Measures:

• Total Cost per Patient

• Medical Cost per Medical Visit

• Change in Net Assets to Expense Ratio*

• Working Capital to Monthly Expense Ratio*

• Long Term Debt to Equity Ratio*

*may be marked “not applicable” by tribal and public center applicants

27

Performance Measures:General Information

• Applicants applying for special populations funding (MHC, HCH, and/or PHPC) are required to create performance measures specific to the targeted special population(s)

• Key Factor Type - Applicants must specify at least one contributing and one restricting factor

• Information that will not fit on the performance measures forms should be included in the Evaluative Measures section of the Program Narrative

see Appendix B of the FOA

28

Performance Measures:General Information

Current grantees applying to continue serving their current service area:

• Baseline data is pre-populated with data submitted in the 2012 UDS Report and is not editable. If desired, more current baseline data can be included in the Comments field.

• If a previously-defined Other measure is no longer tracked, mark it as Not Applicable and provide a justification in the Comments field.

see Appendix B of the FOA

29

Budget

• New Federal Object Class Categories form (see next slide).

• The budget justification should correspond to the object class categories as listed on the Federal Object Class Categories form. It should include a line-item budget (Federal and non-Federal) and any narrative required to explain costs and demonstrate that costs are reasonable and necessary for implementation of the proposed project.

• Federal funds may not be used to pay the salary of an individual at a rate in excess of $179,700.

30

Federal Object Class Categories Form

31

Project Period Determining Factors

CriteriaProject Period Length

0 to 4 Health Center Program requirement conditions

New applicants: Conditions related to Health Center Program requirements to be placed on award based on information included in this application  and review of Additional Review information

Current grantees: Current unresolved conditions related to Health Center Program requirements carried over into the new project period combined with any new conditions related to Health Center Program requirements to be placed on award based on information included in this application and review of Additional Review information

3 Year Project Period

One or more of the following: •5 or more Health Center Program requirement conditions•Most recent audit called into question whether the organization is able to continue as a "going concern”.•Current grantee with an unresolved condition related to Health Center Program requirements in the 30-day phase of Progressive Action carried over into the new project period

New applicants: Conditions related to Health Center Program requirements to be placed on award based on information included in this application and review of Additional Review information 

Current grantees: Current unresolved conditions related to Health Center Program requirements carried over into the new project period combined with any new conditions related to Health Center Program requirements to be placed on award based on information included in this application and review of Additional Review information

Reminder: If a current grantee had one-year project periods awarded via SAC or SAC-Additional Area in FY 2012 and FY 2013 and meets the criteria for a one-year project period for FY 2014, a SAC award will not be made to this grantee 

1 Year Project Period*

 

 

32

Important Facts

• Applications may not exceed 150 pages or 20 MB (see Tables 1-4 in the SAC FOA for items included in the page limit). Applications over this page limit will be ineligible for SAC funding.

• Submit single-spaced narrative documents with 12-point, easily readable font (e.g., Times New Roman, Arial, Courier) and 1-inch margins.

• Failure to include all documents noted as “required for completeness” will result in an application being considered incomplete. Incomplete applications will be ineligible for SAC funding.

33

Technical Assistance Contacts

SAC TA page: http://www.hrsa.gov/grants/apply/assistance/sac

Program Related Questions• Katherine McDowell: BPHCSAC@hrsa.gov or 301-594-4300

Budget Related Questions• Donna Marx: dmarx@hrsa.gov or 301-594-4245

Grants.gov Related Questions• support@grants.gov or 800-518-4726

EHB Related Questions• BPHC Helpline for questions about completing

forms in EHB: BPHCHelpline@hrsa.gov or 877-974-2742

34

Question & Answer Session

35

Reminder:

Throughout the application process, please refer to the Frequently Asked Questions (FAQ) on the SAC TA page (http://www.hrsa.gov/grants/apply/assistance/sac)