Fiscal Officer Meeting

Thursday, May 29,2008

Your thoughts on a summer meeting

• System folks– Controller’s Office– Budget– E-procurement

• Hold in MSC?• Invite your boss?• Full day? Half day?

PeopleSoft 9.0 Upgrade

• Actual upgrade from 8.8 to 9.0 tentatively scheduled during Thanksgiving break

• May request assistance with testing prior to upgrade

• To determine training needs• Delete old queries no longer used

Unrelated Business Income

• Income generated from UM activities conducted on a regular basis that are not related to exempt mission

• John Creamer (ext. 5088) assisting• Survey to be sent to divisions• Complete by July 11, 2008

Certification

• Required of ALL fiscal officers on list• Dennis Miller recently sent email• Hope to reduce formal certification to once

a year• Complete current certification by June 30• Accounting will mail some reports monthly

for required monthly review• Direct questions to E Cornford or R Vogan

TRIP

• Contract with Infor terminated due to several unresolved issues

• Implementation team recently visited FSU to view PeopleSoft Travel and Expense module

Year-end

• Closing Schedule– Review for key dates

• June 20 – Last day to enter and approve FY08 Requisitions

• June 24 – Last day to receive on FY08 PO (less than $1,000 paid without receiving)

• June 27 – Last day to enter FY08 non-PO vouchers and FY08 AR/BI invoices

• July 16 – Last date to enter FY08 web JE (between 7/1 and 7/16, change date to 6/30/08)

Year-end

• FY08 (Old Year) Expense Accruals– 1st accrual at DeptID level on July 10 for

vouchers entered between July 1 and July 9– 2nd accrual at Fund level on August 13 for

vouchers entered between July 10 and Aug 8– Above two accruals rely on entering

invoice dates before July 1, as appropriate– 3rd accrual in August for higher $ vouchers

entered in FY09 with FY09 invoice dates

Year-end

• Prepaid Expenses– FY09 (New Year) expenses paid in FY08

(e.g., conference registration fees)– If expense can wait, enter voucher in FY09.

Otherwise, Accounting will prepare JE to transfer expense to FY09 if > $5,000 or at department’s request.

Budget Update

• Change in staff benefit flat rate• Non-mandatory transfers• Quarterly Variance Report