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First Presbyterian Church of Houston Session Agenda—November 19, 2013
5:30 PM – LC 181 Devotional & Opening Prayer Dan Morris Omnibus Approve October Session Meeting Minutes Approve Membership Reports Approve Consent Motions Committee/Staff Reports Finance Fred Robertson Introduction to the Lead Them Home Ministry Bill Henson Next Steps to Vision 2020 Lesley Lilly New Church Development Meetings Jeremiah Morris Clerk’s Report Jane Costello Pastor’s Report Jim Birchfield Old Business Jon Crantz, Dorian Benn Dinners/Coffees with Congregation New Business Prayer and Praise Communion Prayer and Motion to Adjourn Important Dates (October and November): Café Dialogue Wednesday, November 20 Meeting of PDT Monday, November 25 Discernment Team Report Tuesday, December 3 Church Wide Prayer Gathering Wednesday, December 4 Session Day of Prayer Saturday, December 7 Christmas Party Thursday, December 12 Next Session Meeting Tuesday, January 21
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Session Attendance 2013-2014 A= Absence E= Excused
June August Sept Oct Nov Jan Feb March April May Barnes, Martha Benn, Dorian Cornelson, Tim Costello, Jane Gerland, JoNell EX Johnson, Lori Lawler, Charles Lilly, Lesley Luther, Scot Lyra, Ophir A McCarty, David McDonald, Marilyn Moore, Robert EX Morris, Dan A Reiser, Tom EX Taylor, Danny EX Thomas, Eric EX EX Wolfe, Chris
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MINUTES OF THE SESSION THE FIRST PRESBYTERIAN CHURCH OF HOUSTON, TEXAS
October 15, 2013
The October Stated Meeting of the Session began at 5:30 p.m. in LC181 with a quorum present. Moderator Rev. Jim Birchfield called the meeting to order and opened the meeting with prayer. Attendance: See the attached Session Attendance Record for attendance to date for this year. Chris Athon and Chris Herbold distributed an updated report from the Vision 2020 team and continued the presentation from the team that was begun at the September Session meeting. A motion was made, seconded and approved to accept the report. Implementation of the Vision 2020 report will be the topic of discussion at the Saturday portion of the Session retreat. David McCarty distributed a report from the Denominational Task Force. A motion was made, seconded and approved that (1) if the Session of First Presbyterian church votes after discernment to call a congregational meeting seeking dismissal in accordance with the Presbytery of the New Covenant’s Gracious Reconciliation and Dismissal Procedure, then ECO: A Covenant Order of Evangelical Presbyterians (ECO) shall be the particular Reformed body to which the congregation would request to be dismissed, and (2) the report of the committee be accepted for publishing on the church web site. The Learning Journey, Wednesday, November 13 will present ECO and PC (USA) to the congregation. Jane Costello gave an opening devotional and prayer. Omnibus Motions: The following omnibus motions were passed without discussion.
• MOVED that the September 17, 2013 Session Meeting Minutes be approved. • MOVED that the September 22, 2013 Annual Congregational Meeting Minutes be approved. • MOVED that the September Membership Report be approved. • The Board of Directors of The Nehemiah Center requested approval of the nomination of James Williams for
appointment to the Board. • Worship Ministry requested Session approval for the 2014 and 2015 Important Dates (dates attached at the
end of their report). Advisory Council received approval from Session for the following:
• Approval for the serving of Holy Communion at the Session Retreat on October 18. • Approval for the payment of income to Dr. John William Lancaster from his deferred compensation fund with
the Texas Presbyterian Foundation Fund effective December 15, 2013 for the next ten years. Dr. Lancaster is eligible to receive this income upon the date of his 90th birthday which is December 15, 2013.
Committee and Staff Reports: Finance Committee: Burdette Huffman, chair, reported that the YTD, giving is 7.7% ahead of the prior year period while expenses are below the prior year period by 4.2%. Giving is 8.1% ahead of budget YTD. Clerk’s Report:
• Jane Costello distributed maps and agenda for the Session Retreat. • The next Presbytery Meeting will be Saturday, November 2, at Atascocita Presbyterian Church.
Pastor’s Report:
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• Jim Birchfield reported that the staff will go one day early for the weekend retreat. • The December Advent series will be linked to Handel’s Messiah with the themes of Hope, Peace, Joy and Jesus. • The Advisory Council is being intentional about planning for reconciliation during the time between the session
vote and the congregational vote. A motion was made, seconded and approved to appoint an Ad Hoc Reconciliation Committee with Jim Birchfield, Jane Costello, Lesley Lilly, Dorian Benn and Scott Luther with additional members of the congregation to fill out the committee.
Old Business: Jon Crantz and Dorian Benn are organizing informal gatherings to discuss the concerns of the discernment issues. The session is asked to submit names of those that might benefit by attending these gatherings.
New Business: -‐ none
Prayer and Praise: Community prayers of concerns and praise were offered. Communion was served by intinction with Rev. Jim Birchfield officiating. The meeting was adjourned with prayer at: 8:30 p.m. ___________________________________ _____________________________ Rev. Jim Birchfield, Moderator Jane Costello, Clerk of Session
MEMBERSHIP REPORT OCTOBER, 2013 NEW CHURCH MEMBERS Flaniken, Mr. Nelson Andrew t/l, University Presbyterian Church, Orlando FL DECEASED Kelly, Mrs. Louise 5/25/2013 (notified 10/15/13) Morrow, Mr. John William, Jr. 10/6/2013 DISMISSED Davis, Mr. Carey Scott dismissed to St. Paul’s United Methodist Church, Houston Davis, Mrs. Patti Mosteller dismissed to St. Paul’s United Methodist Church, Houston Kostohryz, Mrs. Jennifer Staley dismissed to First United Methodist Church, Fort Worth TX Steadman, Miss Katherine Diane (Kathy) St. Andrew’s Presbyterian Church, Houston TX REMOVED FROM ACTIVE ROLL Altergott, Mrs. Carol Ann Huard at their request Altergott, Mr. Gary Lee at their request Brown, Mr. Jay Temple at his request Clark, Dr. Gary Lee at his request Craft, Mrs. Mary Helen Neal joined Northwoods Presbyterian Church, Houston TX English, Mr. Michael (Mike) at their request English, Mrs. Sue Dawson at their request Gerlach, Mrs. Betty White at their request Gerlach, Mr. Otto B III (Bud) at their request
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Harris, Rev. Victor Elliot Jr. joined Presbytery of Chicago Hartline, Miss Cassie Allison at her request Weeks, Miss Mary Katharine at her request MOVED TO INACTIVE MEMBERSHIP ROLL Banker, Mr. Charles Jay (Chuck) address unknown Banker, Mrs. Mary Milligan Baldwin address unknown Park, Mr. David Hynchol at his request DISMISSED FROM INACTIVE ROLL Augustus, Mrs. Melanie Joyce Monroe dismissed to St. Andrews Covenant Presbyterian Church,
Wilmington NC
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REMOVED FROM INACTIVE ROLL Augustus, Rev. David Lee joined Presbytery of Coastal Carolina Land, Mrs. Leona Glueck (Susie) deceased (Notified 10/30/2013) MEMBERSHIP AS OF September 30, 2013 3457 Gains 1 Losses -‐21 MEMBERSHIP AS OF October 31, 2013 3437
Worship Services Comparison
Week 40 10/6/2013
Week 41 10/13/2013
Week 42 10/20/2013
Week 43 10/27/2013
8:15 Worship 137 156 173 150 9:30 Worship 239 197 215 170 10:45 Worship 321 341 474 306
11:05 Worship 359 278 377 407 Total Worship Att 1056 972 1239 1033
Worship Services Comparison
Week 41 10/7/2012
Week 42 10/14/2012
Week 43 10/21/2012
Week 44 10/28/2012
8:15 Worship 176 189 184 158 9:30 Worship 278 245 228 205 10:45 Worship 324 367 344 443 11:05 Worship 296 401 283 356 Total Worship Att 1074 1202 1039 1162
Worship Services Comparison
Week 40 10/2/11
Week 41 10/9/11
Week 42 10/16/11
Week 43 10/23/11
Week 44 10/30/11
8:15 Worship 230 190 335 193 189 9:30 Worship 290 241 281 262 193 10:45 Worship 391 327 510 390 373
11:05 Worship 332 281 348 342
Total Worship Att 1243 1039 1126 1193 1097
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Oct 2013 Baptisms: Infant 4
Adult 0 Weddings: 3 Member
Funerals: 1 NonMbr
Funerals: 2
Consent Motions Permanent Funds request Session approval for the following:
• Request from the Arrow Child & Family (Freedom Place) for $15,000 for city water connection. • Request from Interface Samaritan Counseling Center for $10,000 for start-‐up funds to develop a practice
addressing mental health issues for Houston area veterans and their families. • Request from Pfunanane Ministries for $20,000 for fence around property. • Request from Presbyterian School for $12,849 release of scholarship funds. • Request for $80,000 from Urban Faith Initiative Task Force for Main Street Ministries.
• Session hereby approves the serving of Holy Communion at the Prayer and Worship Service on December 4.
Reports
Finance November 13, 2013
Members Present: Michael Casey, Burdette Huffman, Staff Present: Susan Aldana, Jim Birchfield, Jennifer Boubel Members and Staff Absent: Janet Lionberger, Fred Robertson, Chris Champion, Canon Coleman, Rebecca Davis, Steve Oldham, Paul Palmer, Tom Reiser, Bret Stanley Next Meeting: January 8, 2014 at 7 a.m. The meeting opened with prayer. Review of Financial Results The committee reviewed the financial information for October 2013. The financial dashboard that the committee reviewed is attached. The chairman reviewed the following results with the committee: Operating and Giving – YTD October 31, 2013 YTD, giving is 3% ahead of the prior year period while expenses are below the prior year period by .07%. Giving is 3% ahead of budget YTD. General Fund Cash Position as of October 31, 2013
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The Church’s general fund cash position was approximately $536K as of October 31, 2013. After adjusting the general fund cash balance for funds that are designated for others, the Church’s unrestricted cash position was $108K. Church’s Mineral Interests Chris Champion and Steve Oldham are working with Susan Aldana and Jennifer Boubel to determine the location and marketability of the Church’s mineral interests.. Transition to Accrual Accounting The committee and staff expressed interest in migrating from our current cash accounting method to an accrual accounting method. Chris Champion, Susan Aldana, and Jennifer Boubel will investigate: i) the critical components of the process, ii) potential cost of the transition, and iii) the most appropriate timing. Stewardship (Generous Living) Canon Coleman is serving as the liaison to the Generous Giving committee. The committee discussed the concluding the campaign on the last Sunday in March (03/30/14). Presbyterian School Cost Formula and Contracts Bret Stanley and Rebecca Davis are actively meeting with Presbyterian School staff and volunteers to: i) update the cost sharing formula between the Church and the School and ii) determine roles and responsibilities in the vendor contract attainment and management processes. Other Matters Contribution Policy statement to be publicized on offering envelopes, pledge cards and website “All donations/gifts to First Presbyterian Church of Houston are subject to our contribution policy which can be found on our website.” The meeting adjourned at 7:40 a.m. with prayer. Burdette Huffman Chair, Finance Committee
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Facilities September 9, 2013 Present: Jennifer Boubel, Sharon Corzine, Chris Athon, Debbie Hanna, David Calkins, Eugene Lee, Deborah Harper, Jose Perez, Mike Managan, David Cunningham, Bill Merriman (guests) Absent: Edith Price, Mark Carleton, Amy Winstead, Janet Lionberger, Ken Humphries, Scot Luther FUTURE FACILITIES COMMITTEE MEETINGS: (The committee generally meets on the second Monday of the month.) Monday, December Monday, January 13 (2014) Monday, February 10 (2014) Monday, October 21 Monday, March 10 (2014) Monday, November 11 Monday, April 14 (2014) Monday May 12 (2014)
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AGENDA ITEMS Projects in progress:
1. Chapel renovation: Chairs have arrived. Carpet has been installed. A cushion fabric has been selected, but cushions will not be ordered until the new chairs have been installed.
2. Corridor lighting/restroom upgrades: The project is complete. Presbyterian School contribution has been set at $75,000.
3. Demolition of 5220 Travis: Estimates for removal of paving and installation of grass were reviewed. Two landscape companies provided proposals of $31,675, and $27,418. Facilities Committee approved proceeding with the company (LAL) providing the lower number.
4. Campus Security: The change in operational policy of Presbyterian School requiring all visitors to sign in was discussed. Facilities Committee discussed FPC operations as it relates to security. Should FPC have a Risk Management Committee?
5. Replace Pavers in Palm Court Courtyard: Pavers renovation is complete. Landscape revisions still in progress.. 6. Physical Facilities Assessment: Parsons briefed the Committee at the September meeting, and provided digital
copies of their presentation and the assessment work product for detailed review. The Committee is asked to keep this information confidential until the study is finalized.
7. Roof/Ceiling Repairs: by Forney Construction was reviewed and approved by email following the September meeting. Session approved the Forney proposal at its September meeting. This project is now in the mobilization stage.
8. Connections Center Plans: Final plans and construction cost to be presented Facilities Committee for approval. Projects being Initiated
1. Landscape Subcommittee: • The subcommittee will develop a plan for deferred maintenance and enhancement so that landscape
maintenance can be included in each annual budget. • Pruning of live oaks and other mature trees has begun. • Committee plans to replant the crepe myrtles in the beds on the building’s south side in the ground on
the west side of the building. Committee was concerned that moving the trees could cost more than either leaving them in place and pruning or buying new plant material to replace them. The subcommittee to discuss and make recommendation.
2. Upgrade Sound System in Sanctuary: Jennifer Boubel is pursuing the information about the induction loop requested by two church members. She reported that Edith was working with David McCrory to test it. Chris asked Jennifer to communicate the progress on this with members Truett Lattimer and Henry Wilde. Jennifer also reported that staff is looking at general media needs.
3. Hallway Graphics Repair: Ken and Jennifer will review damaged hallway graphics and have them repaired. They will also fix inaccurate signage. Ken to call Bill Merriman for background information on who would be the source for the repair work. No update in March.
4. Kitchen and Dining Facilities for Presbyterian School: Mark reported that Presbyterian School would like to renovate and refresh the side rooms and serving line area off Fellowship Hall used for school lunch. These are cosmetic changes. He will present final proposal to Facilities Committee for approval even though cost will be assumed by Presbyterian School.
Future Projects (not as active or discussion deferred to later date) 1. Interior Decorating Subcommittee: Chris suggested that a subcommittee be formed to fill in the gap between
facilities management and architectural issues at the church. It would deal with decorating issues and managing donated decorative items. Such a committee has been in place for years but the group has gotten older and less involved. The committee suggested involving Cindy Cook, Janet and Jackie Dunlop. No update since February
2. Security Contract: FPC will use another security monitoring contractor. Jose is investigating options.
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Facilities October 21, 2013
Present: Sharon Corzine, Chris Athon, Mark Carleton, Amy Winstead, David Calkins, Deborah Harper, Jose Perez, Ken Humphries, Scot Luther Absent: Jennifer Boubel, Debbie Hanna, Janet Lionberger, Eugene Lee FUTURE FACILITIES COMMITTEE MEETINGS: (The committee generally meets on the second Monday of the month.) Monday, December 9, 2013 Monday, January 13 (2014) Monday, February 10 (2014) Monday, March 10 (2014) Monday, November 11, 2013 Monday, April 14 (2014) Monday May 12 (2014) AGENDA ITEMS Projects in progress:
8. Chapel renovation: Chairs have been installed. A cushion fabric has been selected. It appears that individual chair cushions will be needed to accommodate the chair design. This needs to be discussed with Cindy Cook.
9. Demolition of 5220 Travis: The removal of existing paving is complete. Turf and irrigation will be installed starting this week.
10. Campus Security: The change in operational policy of Presbyterian School requiring all visitors to sign in was discussed. Facilities Committee discussed FPC operations as it relates to security. Should FPC have a Risk Management Committee? This will be discussed with Jennifer.
11. Replace Pavers in Palm Court Courtyard: Project is complete. 12. Physical Facilities Assessment: Committee reviewed the Parsons presentation and the assessment work
product. Detailed review is still needed and input is needed by Parsons. The review is ongoing. The Committee is asked to keep this information confidential until the study is finalized.
13. Roof/Ceiling Repairs: This project is now in the mobilization stage. Post meeting -‐ Jose informed David that the CE Building is also experiencing roof leaks. David Asked Bill Merriman to review the situation.
14. Connections Center Plans: Final plans and construction cost was presented by Shelley Homeyer presented Facilities Committee for approval. Committee approved the expenditure of $17,842 for this project.
15. Upgrade Sound System in Sanctuary: Update from Jennifer: We have the lanyards in and they are available for folks to use in the sanctuary. They pick them up at the sound booth and we have included their availability in church alive. The lanyards provide a cost effective way to test the wiring we would do in the sanctuary where an individual with advanced technology hearing devices can flip a switch and hear our sound better. If the lanyards prove successful we can determine if we want to move forward with installing the wire around the sanctuary or keep using the lanyard. We have not had too many requests from folks to use the lanyards but they are working well. Jennifer called Mr. Lattimer and left him a message when the lanyards arrived and Bill Heston was going to talk with him about it as well as they were on a trip together recently.
Projects being Initiated
5. Landscape Subcommittee: • The subcommittee will develop a plan for deferred maintenance and enhancement so that landscape
maintenance can be included in each annual budget. • Pruning of live oaks and other mature trees has begun.
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• Committee plans to replant the crepe myrtles in the beds on the building’s south side in the ground on the west side of the building. Committee was concerned that moving the trees could cost more than either leaving them in place and pruning or buying new plant material to replace them. The subcommittee to discuss and make recommendation.
6. Hallway Graphics Repair: Ken and Jennifer will review damaged hallway graphics and have them repaired. They will also fix inaccurate signage. Ken to call Bill Merriman for background information on who would be the source for the repair work. No update in March.
7. Kitchen and Dining Facilities for Presbyterian School: Mark reported that Presbyterian School would like to renovate and refresh the side rooms and serving line area off Fellowship Hall used for school lunch. These are cosmetic changes. He will present final proposal to Facilities Committee for approval even though cost will be assumed by Presbyterian School.
Future Projects (not as active or discussion deferred to later date) 3. Interior Decorating Subcommittee: Chris suggested that a subcommittee be formed to fill in the gap between
facilities management and architectural issues at the church. It would deal with decorating issues and managing donated decorative items. Such a committee has been in place for years but the group has gotten older and less involved. The committee suggested involving Cindy Cook, Janet and Jackie Dunlop. No update since February
4. Security Contract: FPC will use another security monitoring contractor. Jose is investigating options.
Generous Living October 30, 2013, Present: Cody Nath, Bill Heston, Leo Espinoza, Sarah Beth Seifert, Margot Athon, Mary Ella Price. Absent: Janet Lionberger, Martha Barnes Opening prayer: Bill Heston The April 7, 2013 minutes were approved.
Discussion Highlights The committee reviewed the GenerousChurch workshop conducted by Patrick Johnson and Sharon Epps on September 25, 2013. Committee members present at the workshop: Cody Nath, Sarah Beth Seifert, Margot Athon, Leo Espinoza, Martha Barnes, Janet Lionberger, Mary Ella Price and Bill Heston. Guest attendees: Jim Birchfield, Chris Champion, Edet Okon, Don Short, Chris Wolfe and Sharon Henry. The “Giving Ladder” diagram was one of the most meaningful tools for most of the committee members. The workshop focused on the evaluation of our church and individuals in their understanding of generosity as a lifestyle of a maturing Christian, the impact that this lifestyle could have on the church and beyond including homes and communities, and also the need for an educational process to inspire members to “move up the ladder of giving commitment.” The committee discussed next steps and Cody Nath agreed to review the next steps with our GenerousChurch consultants by conference call following the meeting. Closing Prayer: Cody Nath Next meeting: Wednesday, December 11 at 5:30 p.m. in FH 259 (the attic) Cody Nath contacted the committee on 11/3/13 to advise the outcome of contact with GenerousChurch and to set a time for a conference call for the committee.
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Below are the refining suggestions for the committee from the consultants.
• Our simplified mission statement is clear but with room to be flexible with our strategy. For those who were unable to attend Wednesday, October 30, our proposed revised Mission Statement is simply, "Generous Living of FPC, Houston is responsible for the education and promotion of a biblical, generous lifestyle for the members of the church.”
• Our next steps need to ensure two things: (a) a clear “win” for the ministry or constituent
group we want to work with and (b) a time for each group to be heard—to explain their group's needs.
Cody Nath proposes a good strategy to target two or three Sunday School communities. We might address both (a) and (b) if we meet directly with the leadership of two or three Sunday School classes—share the ladder with them, and then listen to them on how they see a generosity message benefiting their group the most. It is proposed that we initially target the Boomers, Trinity and Table leadership teams to gauge their interest. We could meet with the leadership individually and invite them to our next meeting on December 11, which would be a working session for them, our committee and GenerousChurch consultants.
Worship November 5, 2013 Scott Jenkins opened the meeting with prayer at 6 pm. Eight of the 15 members attended: Scott Jenkins, Mickey Edwards, Diana Greene, Carrie Lelsz Russell Willingham, Sarah Robertson, Tim Corneilson and Jan Smith Scott Jenkins reviewed the summary of how communion is practiced at FPC (including pertinent sections from the Directory of Worship) prepared by Bill Heston for the benefit of new committee members. Diana Greene noted attendance is holding steady at the special Wednesday evening prayer services. She lead a discussion on preparations for Advent including: candle lighters for Advent Night, Messiah Sing-‐Along, plus the choirs working together on Rutter’s Gloria for the December 15th sanctuary services. The Advent theme is God With Us. Music from Messiah will be used in every service. Five Christmas Eve services are planned, with First Praise participating at the 7 PM service. Diana Greene spoke on volunteerism in the worship ministry citing the following values: a. value raising up gifted folks within our community b. value discipleship training of volunteers as part of the process c. value using our paid and leaders to musically train and encourage volunteers as we help volunteers grow their gifts She cited there are numerous volunteers that we have serving in worship each week through our choirs, children music , youth music programs, flower guild, ushers, etc. In addition, Diana and Carrie Lelsz are developing a curriculum for a “creative night” to encourage more volunteerism in the worship and music ministry Sara Robertson reviewed the budget, concluding Worship expenses year-‐to-‐date are on target and the worship ministry have done a very good job of keeping track of expenses. Scott Jenkins and Diana Greene lead discussion on forming a subcommittee to research issues and make recommendations to the full committee regarding polling the congregation about favorite hymns/sacred songs, and
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possibly recording a CD for distribution. Members suggested polling Sunday School classes, and the youth, in addition to worshippers at each service, using cards and online methods such as E-‐Weekly. Help will be sought from members and staff with expertise specific to issues such as copyrights, costs, etc. The committee decided not to meet December 3 due to conflicts with other church programs. The meeting adjourned at 7:00 pm after Carrie Lelsz and Russell Willingham lead singing Christ Is Enough with an interlude for intercessory prayer led by Diana Greene. Respectfully submitted. Scott Jenkins, Chairman
Permanent Funds November 11, 2013 Members present: Gene Alford, Bill Gutermuth, Becca Herbold, Betty Hundley, John Goodgame, Daniel Knight, Jenn Rustay and Dr. Lou Shields. Bud Simpson attended for a few minutes to present information on Interface Samaritan Counseling Center. Members absent: Sue Oldham, Session Liaison Dan Taylor Staff present: Bill Heston, Nancy Purcell Gene Alford opened the meeting with prayer. Summary of matters discussed and actions taken: ·∙ The Committee approved the PFM minutes of the September 9, 2013 meeting o Gene Alford motioned; Betty Hundley second. ·∙ The Committee reviewed the worksheets: Commitments, Disbursements and Grant Request and Awards for 2013-‐2014. Grant Proposals: ·∙ The Committee reviewed a grant request from the Arrow Child & Family (Freedom Place) for $15,000 for city water connection. o Approved $15,000 from Benevolence (Other) Fund. Dr. Lou Shields motioned: Betty Hundley second. ·∙ The Committee reviewed a grant request from Interface Samaritan Counseling Center for $20,000 for start-‐up funds to develop a practice addressing mental health issues for Houston area veterans and their families. o Approved $10,000 from Benevolence (Other) Fund. Gene Alford motioned: John Goodgame second. ·∙ The Committee reviewed a grant request from Pfunanane Ministries for $20,000 to build a fence around the Pfunanane property. o Approved $20,000 from Benevolence (Other) Fund. Daniel Knight motioned: Dr. Lou Shields second. ·∙ The Committee reviewed request from Presbyterian School to release scholarship funds. o Approved release $12,849 from the General Endowment (PS School) Fund. Jenn Rustay motioned: Dr. Lou Shields second. ·∙ The Committee reviewed Urban Faith Initiative Task Force request to pay Main Street Ministries $80,000 from the Bonner Fund. The Urban Faith Initiative Task Force, with authority of Session, had unanimously voted in September 2013 to pay $80,000 to Main Street Ministries. o Approved release $80,000 from the Bonner Fund. Becca Herbold motioned: Gene Alford second.
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Consent Motions requiring Session approval: ·∙ Request from the Arrow Child & Family (Freedom Place) for $15,000 for city water connection. ·∙ Request from Interface Samaritan Counseling Center for $10,000 for start-‐up funds to develop a practice addressing mental health issues for Houston area veterans and their families. ·∙ Request from Pfunanane Ministries for $20,000 for fence around property. ·∙ Request from Presbyterian School for $12,849 release of scholarship funds. ·∙ Request for $80,000 from Urban Faith Initiative Task Force for Main Street Ministries. 2
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Scholarship Proposals: Seminary ·∙ The Committee reviewed request from Peter Kasirivu for $7,500 for courses through Fuller Theological Seminary. o Approved $1,007 from the Bentsen Fund, $2,928 from the Jordan Fund and $3,565 from the King Fund. Gene Alford motioned: Dr. Lou Shields second. ·∙ The Committee reviewed request from John R. Davis for $2,000 to attend Dallas Theological Seminary. o Denied. Dr. Lou Shields motioned; Daniel Knight second. ·∙ The Committee reviewed request from Kepha Mwangi for $3,700 to attend Kenya Methodist University. o Denied. Dr. Lou Shields motioned; Daniel Knight second. ·∙ The Committee reviewed request from Anthony Ceder for $7,500 to attend Dallas or Fuller Theological Seminary. o Denied. John Goodgame motioned; Gene Alford second. Undergraduate ·∙ The Committee reviewed request from Enrique Pavon for $5,000 to attend Zamarano University. o Approved $5,000 from the Benevolence (Other) Fund. Betty Hundley motioned; Bill The meeting adjourned at 7:15 p.m. Next meeting: February 2014 Chair: Becca Herbold
Connection 9.20.2013 Connecting Value: Connecting people to: God, One Another and Kingdom Ministry Members Present: Debbie Balsaver, Lori Johnson, Tiana Won, Shelley Homeyer Members not able to attend: Kelly Laning, JJ Laning, Callie Patterson, Discussion: Developing a Connectors Ministry What is the role of a Connector? A Connector is someone who will help connect visitors and members of FPC to God, one another (community) and kingdom ministry. Ø What are the Leadership Qualities for a Connector? o Highly relational
o Caring and compassionate
o Well connected at FPC
o Extensive knowledge of FPC Community and Ministries
o Trained in: discerning gifts/calling; process for connecting; overview of FPC Ministries Ø Training: What would the training process look like? Six hour training sessions – equip Connector in discerning folk’s Spiritual Gifts and how to Connect o Start initial training with the eight Connections team members
o Connections team member will each ask one person to be a Connector – 8 more Connectors
o For each training -‐ groups of 8 or 10 people who will each ask one person to be a Connector Ø What are the various Contexts for Connectors?
o Floaters: -‐ Sunday mornings /Special Events–-‐-‐ connect with visitors and members
o Connections Desks – Palm Court, Crossroads, Welcome Center – greet and connect
o New Members Small Group Leaders – responsible for connecting the folks in their small group
o Sunday School Class Connectors – (2) Members of each SS as Connections representatives
o Worship Services – Connectors available at the end of the services
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o Friendship Pads – Connectors who can respond to various requests from Friendship pads
Ø What is the structure and process to build and maintain the Connectors Ministry? o An individual or couple with connecting gifts will be trained as the leader(s) for this ministry
o Discern and gather folks with connecting gifts to be trained as Connectors
o Implement Training sessions for each class of eight Connectors
o Design a process for the flow of information to and from Connectors serving within FPC
o Gather and organize Connectors to serve at the three new Connections Center
o Train Connectors to welcome and connect with visitors and members on Sunday mornings
o Facilitate continued expressions of inspiration and appreciation gatherings for Connectors
Adult Discipleship November 3, 2013 Present: Brian Robertson, Jill Barlow, Jon Crantz, Michael Homan, Jane Champion, Jim Kennett, Kim Clark, Scott Reamer, Melissa Cargajal, Rachel Quan, Carter Higley, John Van Wagoner. Absent: Leo Espinoza, Katie Hill, JoNell Gerland The meeting opened with prayer by Jon Crantz and a devotional by Jill Barlow. Carter Higley led a discussion of chapters 3 and 4 in the book ‘Humility’ by Andrew Murray Rachel Quan gave the committee an overview of the Renovare Conference that will be held at FPC in April 2014. It will be an exciting weekend with speakers coming from around the country. The rest of the meeting addressed the four topics proposed to be offered to FPC as classes during Lent. Michael Homan and his subcommittee of Jane Champion and -‐-‐-‐-‐-‐-‐ offered four topics to be taught for 6 or 7 weeks during Lent, beginning on March 5 and ending on April 16. The proposed classes are:
1) Get a Grip on the Bible led by Andrew Stepp 2) Wednesday evening small group(s) at FPC led by Jon Crantz and Michael Homan 3) ‘Lord, Teach Us to Pray’, an introductory class on prayer led by John Van Wagoner, Lesley Lilly and members of
the prayer team 4) Faith in Your Workplace led by Melissa Carbajal
Each of these proposed classes were discussed. The committee suggested that the teaching on prayer during Lent could be used later for a series taught in Sunday Schools. At the end of the discussion there was consensus that FPC should move forward with these classes. If they need to be reviewed/approved by Session, Michael Homan will make that presentation. However, the sense was that the committee has the authority to begin organization to move forward. Vision 2020 was passed out to the committee members. They were asked to study the document and be prepared to discuss it at the next meeting. The next meeting will be on December 3, 2013 at 1130. Melissa Carbajal volunteered to lead the ‘Humility’ discussion on chapters 5 and 6. John Van Wagoner adjourned the meeting with prayer. Minutes submitted by John Van Wagoner
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Jonathan Ramsay 11/11/2013 Questions for the Application for Candidacy in ECO Ordained Pastoral Ministry
1. What gifts for ministry do I see in myself, and how am I faithfully exercising and developing those gifts?
In my position as the college director at First Presbyterian-‐Houston, God has given me the privilege of developing several particular gifts through various responsibilities. The first of which is to shepherd university students. This is an opportunity to speak wisdom and encourage these students in individual and small group settings as I listen about their lives and witness to the gospel Also, I have the opportunity to teach God’s Word at weekly meetings throughout the year. This has challenged me to grow as a believer in and a proclaimer of God’s Word. This experience has taught me that gaining a hearing among the multitude of different messages bombarding young people today requires more than strategy and rhetoric . It demands growing more into the image of Christ myself and then testifying to it through the power of the Holy Spirit. Finally, God has gifted me with an ability to develop and cast vision. Two years ago, I began as the college director of FPC and have in that time developed a plan for how the church will bless the university in Houston and across the country. This vision is being implemented slowly but surely and can be witnessed to by members of the church and university communities.
2. What ministries have I been involved with, and what fruitful ministry is evident? In the last two years in my role at First Presbyterian-‐ Houston, I have worked closely with staff members of that church who can attest to the gifts of the Spirit for ministry in my life. In addition to the college outreach, I have worked with the church’s local missions leadership to coordinate service/mercy opportunities for our students and larger church community. Also, I have helped plan two short term mission trips for college students to enable students to experience and practice the missional call in an unfamiliar setting.
3. Where have I been drawn to serve in my local church, and how have I responded to that call? One particular area I have helped my church is as a bridge between church members and the university community. Several volunteers from the church have been connected at Rice University, and they regularly meet with students in discipleship relationships. Also the greater membership has become more aware of the university through the presence of college students in worship on Sunday. This has resulted in more interest in college activities from those within the church (volunteers, prayer, conversation, etc.) and students who have felt welcomed into the greater community.
4. Am I currently part of a small group or small community of people who I give permission to speak into my life? If not, why not? And what next steps can I take to get involved with others with whom I am sharing my life?
Several of my peers and other wise men have formed a network which I meet with that has the permission to ask questions about my life and share in the ups and downs o f my life and ministry. Some are more invested in the ministry side and some were more inclined in the personal side, but they all form a balance which helps me process my life’s joys and struggles as well as my call to ministry. Examples: Jeremiah Morris, Jon Crantz, Michael Homan, Bill Heston, Cameron Kipp, Charles Sommer
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Advisory Council Meeting Minutes November 13, 2013
The monthly meeting of the Advisory Council of First Presbyterian Church of Houston was held on November 13, 2013 in the Pastor’s Conference Room. The meeting opened at 8:30 A.M. In attendance were Jim Birchfield, Jane Costello, Lesley Lilly, David McCarty, and Victor Harris. The meeting was opened with a devotional and prayer by Lesley Lilly. Jim Birchfield gave a financial report for October. Giving is approximately 3% ahead of projected levels and expenses are slightly below projected amounts as of the end of October. Members of the Finance Committee are planning a message to the congregation as people consider year-‐end giving. Jane Costello reported that a third attempt is being made by a group of shepherding elders to follow up with non-‐active members who have not responded to the letters sent out over the past several months. This final attempt to contact non-‐active members is being done with phone calls and it is expected that this will be completed within the next two weeks. Jim Birchfield presented an overview of Lead Them Home, a ministry that helps church leaders and churches better understand how to reach out and serve the gay and lesbian community. Bill Henson, founder of Lead Them Home has led a conference at FPC within the past year and will be in Houston during the week of the November Session meeting. The Advisory Council members were all supportive of inviting Mr. Henson to the November Session meeting. The group then entered into a discussion of key calendar dates over the next two to three months related to the Discernment Process. This Presbytery Discernment Team (“PDT”) will meet on November 25 in preparation for the report that they will bring to the congregation on December 3. A letter has been sent to the congregation from the Session encouraging members to let the Advent Season be one of rest from the Discernment Process. The Session will need some special times to meet for prayer and discussion between the time of the PDT’s report and the regular January Session meeting. Those dates will be determined at the November Session meeting. There followed a discussion of opportunities for reconciliation within the congregation. Session members have been reaching out over the past several months to various members of the congregation for conversation. Several dinners or coffees are being attended by Session members to listen to concerns from members. Several opportunities are being considered for the Lenten season to encourage reconciliation as well. The group then discussed the next steps in communicating and implementing the report from the Vision 2020 team. David McCarty will work with Jane Costello on the material to be included in the training for the Session class of 2017. There being no further business, following a closing prayer by David McCarty the meeting was adjourned at 12:00 P.M. Respectfully submitted, Jane Costello Clerk of the Class of 2014