May 21st to 23

rd, 2014

Final Report - Rapport final

Fredericton 2014

Joint Annual Meeting

Congrès annuel conjoint

GAC/AGC - MAC/AMC

David Lentz, GAC Chair, Fredericton 2014

Christopher McFarlane, MAC Chair, Fredericton 2014

March 15th

, 2015

Chairs’ Report

Executive Summary

The Fredericton 2014 GAC-MAC annual meeting was held May 21st to 23rd 2014 on the Fredericton

Campus of the University of New Brunswick (UNB). The meeting was last held at UNB in 1985, which was

one of the reasons we bowed to pressure by many to consider hosting the meeting again in Fredericton.

The LOC was made up of geoscientists from the NB Dept. of Energy & Mines, Saint Thomas University,

Trinity College Dublin, a local consultant, and some faculty and staff from the University of New

Brunswick, including ourselves. The success of this meeting is largely due to the great work of the LOC

and student volunteers who went out of their way to make things happen. Although this was not an

Atlantic Geoscience Society (AGS) event, many of our LOC are AGS members of course; AGS is a pivotal

society for many of us, so we very much appreciated their support in this meeting. Our LOC was

organized several years before the event, although with key volunteers in Bathurst & Fredericton, it was

a challenge at times arranging mutually convenient meetings, so more work was done using email & the

phone to coordinate things. Our LOC worked well together & each volunteer did so by themselves and

the chair as we have worked together a long time in our jobs. We had experience 5 years earlier with

the IAGS meeting, so knew mostly what to do & where we needed help we consulted with GAC or MAC

staff, which was a huge benefit. The addresses were arranged early by the chair or the GAC and MAC as

dictated, and there was constant email contact. Richard (Dick) Wardle’s expertise (GAC President) was

hugely appreciated as well; his breadth & depth of understanding on organizing a successful GAC

meeting helped a lot in our success.

One thing of particular concern that was somewhat unique to Fredericton at the time was the fact that

there was limited transportation to the NB capitol. Air Canada was the only carrier, with no bus or train

service therefore we noted to attendees to book early to guarantee flights at reasonable rates. This is no

longer the case, with West Jet and Air Canada serving the region, as well as Maritime bus lines.

The staff at UNB’s Conference Services, UNB Media Services, and UNB Campus security were invaluable

in coordinating the meeting, rooms, other events, and technical support and coordination of safety at

some events. UNB summer student staff as well were on call & did a great job. Picaroon’s staff and

volunteers were a huge help for bar events. On campus, SODEHXO foods has the right’s on campus for

food and there provided us with a wide range of lunch and dinner options, which were very much

appreciated by all it seems. Holding a meeting on campus has its challenges logistically, although in the

end the venue is much less expensive than holding it at a formal conference centre, although the Currie

Center was pricey for the main Meet & Greet event and poster sessions, as it has a cost recovery

system. The staff at the UNB Currie Center helped a lot in organizing many aspects of the various Currie

Center activities. In addition to this, the on campus accommodations were relatively inexpensive, so we

originally though that it would help attract more students to this meeting, which we feel it did to some

extent. However, there are numerous interesting accommodations in the Fredericton area, including

bed & breakfast places close by. All hotels in Fredericton are within a 30 minute bus drive to campus, or

less than a $10 taxi ride and we know many people chose that option.

Dignitaries were invited to represent NB and the Canadian government and the city, the Right

Honourable Keith Ashfield (Fredericton MP), The Right Honourable Craig Leanord (Fredericton MLA &

Minister for Mines & Energy), the Mayor of Fredericton Brad Woodside, and our UNB Dean of Science,

Dr. David McGee, greeted our attendees during the Opening Reception at the Currie Centre the evening

before the technical part of the meeting started.

The three week job action at UNB did cause considerable problems with logistical aspects, as it

increased uncertainty on the venue, as UNB Convocation (back to back with the Fredericton 2014

meeting) may have had to be moved, which would have put the meeting in jeopardy. Dr. Kay Thorne &

myself had a meeting early on during the strike with the new Fredericton Convention Centre (FCC, 800+

capacity) that is located conveniently right downtown across from the Crowne Plaza (Beaverbrook)

Hotel on the Saint John River, however the time of the Fredericton 2014 meeting would have had to

move 1 week, so they (FCC) held the spot for us until the UNB strike ended. This time was problematic

as well, as we had no mechanism to formally communicate with student volunteers and staff members

about our plans, and getting our own students abstracts in on time proved a huge challenge.

The LOC agreed on our theme & logo; the idea revolved around the world renowned Dr. Abraham

Gesner, who is so pivotal in the history of geoscience in New Brunswick, the Maritimes, and the world.

He lived in Fredericton and was one of the founders of the amazing New Brunswick Museum. He is

considered the inventor of kerosene, which killed the whaling industry shortly after its discovery, and

light the way forward “Illuminating the past (future) for 175 years”. The artistry was by a local graphic

designer. As the 1985 LOC did, profits from this meeting are to go towards a UNB Gesner geoscience

scholarship for undergraduates.

Our LOC had several general (open) calls to all the chairs of GAC Divisions and MAC, as well we actively

solicited program elements, then actively encouraged them to advertise the meeting with their sessions

within their academic spheres, which seemed to work well. Jim Walker (NB DEM) organized the

Technical part of the meeting (see report below). The technical part of the meeting included 7 Symposia,

including “Tectonic processes: a Geoscience Canada symposium to celebrate the career of Andrew

Hynes” and “Applied aspects of mineralogy: A tribute to John Leslie Jambor”, as well as 25 Special

Sessions that included “Hard Living: Paleobiology of Substrates. A Special Session in Honour of Prof. Ron

Pickerill” and “Mineralogy of Plutonic Rocks: from Magmas to Ores. A Tribute in Honour of Andre E.

Lalonde”, and 5 General Sessions. Kudos to the organizers of all those sessions!

The abstract deadline was moved from the end of January to Tuesday, February 17th to accommodate

the influx of abstracts. The job action at UNB ended just before that. This year there was a non-

refundable $20 submission fee for abstracts that was managed for us by GAC. The abstracts were

handled by GAC with Jim Walker’s support and are available on the GAC website and were available on

the GAC website at the time of the meeting.

Overall we though our technical program was excellent due to the huge efforts of the session chairs,

short course and workshop organizers, and field trip leaders. We cannot thank them enough for this

huge effort that help make another Fredericton meeting memorable.

There were several GAC Workshops held, which were coordinated by Adrian Park. “Structure and Ore Deposits” was convened by Bruno Lafrance (Laurentian U), Shoufa Lin (Waterloo U), and Adrian Park (UNB-NBDEM) and included a field trip to the rocks in & around the Fredericton Fault Zone just outside Fredericton. Another was “Molar Element Ratio Analysis: An Important Lithogeochemical Data Analysis” convened by Cliff Stanley (Acadia U) and Kelly Russell (UBC). A Technical Writing Workshop for Students was organized by Jacob Hanley (SMU). And a successful MAC Short Course “Cathodoluminescence and

its Application to Geoscience” organized by Ian Coulson (U Regina), which was solicited as we have a cold CL and a ChromaSEMCL system here at UNB that were used for demonstration purposes. Kudos to those organizers! There were 15 field trips organized and Sean McClenaghan (Trinity College Dublin) organized them. Five

were pre-meeting and 10 were post meeting. Overall most field trips went, as they were generally local

to NB and therefore relatively inexpensive. This is key to any GAC meeting, and although there are

significant logistical challenges and sometimes poor registration, they are a huge part of our meeting.

More 1 and 2 day inexpensive trips are the best. Also Session Chairs need to promote the Workshops

and field trip, when enticing presenters to come to a GAC-Mac meeting; we pushed this a lot. Again

Kudos to all those field trip leaders.

With Ann Timmerman’s (UNB) help we also had a “Geoheritage” special session and few day Teacher's workshop (Geoscience Outreach, with AGS support) that was organized by Steve Hinds, John Calder, Martha Grantham, Graham Williams, Robert Grantham, and Toon Pronk. This also involved school visits to activities at the Currie Center and a visit to the posters. This was very well received! There were many extra social events that were mostly organized by Crystal Laflamme. These included three student BBQ (& beverage) lunches at the UNB Grad House that was organized by students. Also, on Wednesday night there was a BBQ student-professional mixer at the SUB. Also a bike tour along the St. John and Nashwaak rivers. On the Thursday we had the special dinner at the King’s Head Inn, Kings Landing Historical settlement, about 20 minutes north of Fredericton. Our Wind-up Evening was held at the "The Station" on York Street with a Jazz & Blues band. Crystal also arranged the accompanying Guest Activities, although few participants partook of these events unfortunately. Our exhibiting booths and poster boards were contracted out to the only group allowed to set up in the UNB Currie Centre sports facility. Robin Adair did a fantastic job with most of this & it was well organized and laid out with the Currie Centre. We had 25 exhibitors and 3 full days of posters, which were well attended. The bar was centrally located and some finger foods were available for the poster session. Chris McFarlane (UNB & co-chair) looked after the entire website and content. Server access and a conference design template was provided by UNB Information Technology Services, Web Management Team, and is still accessible. A nominal fee (approx $200) to register the domain name ‘Fredericton2014’ was paid to UNB ITS from a departmental budget. This saved a lot of money for the meeting. The program-at-a-glance was assembled by the GAC staff in St. John’s and the results posted to the conference website. It was easy to keep the website current, as Chris & I worked together on keeping it up to date. Sponsorship proved to be quite a problem for us. New Brunswick’s resource sector was struggling, as was the rest of Canada and the world. Glencorp’s giant Brunswick base-metal mine had just closed the year earlier, and they had no production in the province. Potash Corporation of Saskatchewan was in a temporary shutdown with their new mine being readied for production, so PCS’s NB operations were not generating revenue. NRCan & Geological Survey of Canada helped out in other ways. We received no support from hydrocarbon producing or exploring companies even in NB; we had tried in many different ways, but with little effect. We had budgeted for greater support, so this was a huge challenge. Our government connections could not help, and too few of the LOC have deep connections with the hydrocarbon sector here in NB and the social license to explore was fast evaporating due to a number of

challenges. In the end we had a few major saviors for sponsorship, and many other key contributors (see below) their logos. We had a lot of signage for this support. Thanks again for all that help!

Advertising was key to our success, although was an enormous challenge. The Chair took the time to post this meeting early (2 years in advance) on many websites across Canada, the US, and the world. This included many associations of Professional Engineering and (or) Geoscientists in Canada, Geoscientists Canada, Canadian Institute of Mining & Metallurgy, Geological Society of America (GSA) & Northeast GSA, Mineralogical Society of America, American Geophysical Union, IUGS, IAGOD, SEG, and many others. This included on the Northern Miner’s web events page, and then as an actual advertisement in the Northern Miner, which was quite expensive and futile in light of how fast the downturn affected the industry. The Chair also used many LinkedIn pages associated with professional geoscience to promote GAC-MAC 2014 as well, which were updated a lot until online registration closed. The 1st & 2nd programs were done on time, providing the key information to inform possible participants of this meeting. All things publishing related from programs to guidebooks and posters, and ALOT of editorial help was done by Kay Thorne (NB DEM). Kay looked after contracting out translation as well for publications and the website. She was key at getting quotes and doing layouts for everything that had to be printed; another one “man” show of unparalleled effort. Volunteers are key to any organization and organizing any meeting. Here we thank our organizational team for all their efforts bringing together a phenomenally professional meeting that was fun and exciting. We are very proud of our teamwork and team effort and in the end it was a team win. This includes all the UNB Earth Science student volunteers, and our coordinators Sheena Butler and Kim Klaussen for all her work and especially Sheena’s talent as a musician! Thanks as well to Emily Palmer (UNB student) who was our official photographer for the meeting. Our UNB students also looked after some of the output from the meeting for GEOLOG & APEGNB’s Enginuity’s Magazine etc; very much appreciated indeed & we hope they enjoyed this as much as we did. Our LOC that was listed on our webpage is below.

Thanks to the staff of GAC and MAC who were always ready to help with information on anything, and helping put out the small fires that invariably arise with such a complex event, both leading up to it & during it. Countless hours of help were given to us, and Gerry Kilfoil helped a lot with using the on line abstract system that helped make building the technical program quite easy to organize. We also thank all the participants who attended Fredericton’s meeting and especially all the positive support we got from across the country and beyond. There were a lot of student’s that attended the meeting to present their research. All things were priced to support student’s, which is one of MDD’s (diamond sponsor) major objectives and I hope we delivered. Respectfully yours,

David Lentz (UNB) GAC Chair & Chris McFarlane MAC co-chair

Financial Report James Whitehead (STU) was our Finance Chair and did all the budgeting for the LOC up until he retired from his position at Saint Thomas University in June of 2014. Then the co-chairs looked after reconciling the last budget items. Modelled after the Ottawa 2011 template, James and DL had developed various scenerios for a breakeven on the budgets that were presented in both Winnipeg and at the GAC Executive meeting in the fall of 2013 in Fredericton. One thing that was unanticipated from the fall of 2013 was a room charge issue where our UNB Conference Services changed our room charges from nil to paying for a day (out of 3), which we had argued for. In the end, the UNB Vice President Academic unilaterally changed the rules on us compared to the past practices at UNB, which added $5650 to our budget; needless to say he was not invited to speak at the opening reception! Exhibition costs were quite high and together with the Currie Center rental and cleaning we really just broke even. Robin Adair’s Exhibits report is after the Technical Program report. We had two key student volunteers, who we ended up hiring to coordinate many of the key organizational efforts. Sheena Butler (undergraduate) and Kim Klaussen (graduate) were instrumental in the success of the meeting and helping make it an excellent experience for the many UNB student volunteers. Volunteers benefited from attending evens for free, and the cost of their shirts was high. The summary Excel spreadsheet below summarizes the costs for the various expense items. MDD was a critical sponsor, and also covered student BBQ lunches; this helped lower the expenses for supervisors and (or) students; these were held at the UNB Graduate House. A lot of great volunteers helped put this on and the staff at the Grad House were key in helping make those events a huge success. We had quite a few visiting speakers (keynotes etc) that we helped cover (at the request of the chairs), which is greater than normal in my experience, and most of which were international. As noted above, Kay Thorne obtained multiple quotes on all things printed, so those printing costs were reasonable, considering. Abstract submission fees were instituted this year, and in Jim Walker’s report he said that should be re-examined in the future. The LOC thought that this was needed and there was a net benefit to the bottom line. Overall most everyone who submitted talks, actually gave talks, so only serious people submitted talks and posters, and came, so in the end it was a success. The LOC all registered fully for the meeting to my knowledge, and the LOCs graduate students did as well. They also volunteered, but paid like any other participant, as they were involved, but had to take some time to prepare talks, give their talks, and present posters. We were very happy with our participation at UNB.

Technical Chair Report GAC - MAC 2014

Introduction

The Fredericton 2014 GAC-MAC was a success in terms of its Technical Program. This conference was

ultimately able to deliver 7 Symposia, 22 Special Sessions and 5 General Sessions along with a

complementary poster session. Collectively there were 377 oral presentations and 103 poster

presentations (not including the three Plenary and two Presidential addresses.

The Technical Chair would like to extend a sincere thanks to G. Kilfoil (Nfld M & E) and E. Penney at GAC

HQ for their great support, guidance and patience as I stumbled up and over the learning curve with

respect to the online submissions system. Likewise, my thanks to all of those session chairs (identified in

the Appendix to this report) who managed to come through with some impressive lists of presenters for

their sessions, and without whom the conference would not have been a success.

Pre-Conference Issues

One of the most difficult parts of this conference was finding people willing to commit to chairing a

Session or Symposium chair. A great number of cold calls were made in order to entice volunteers. The

assistance of the Conference co-chairs (D. Lentz and C. McFarlane) in rounding up session chairs was

invaluable. At one point, the Conference website boasted 7 Symposia, 28 Special Sessions and 8 General

Sessions (Appendix 1); however, a lack of presenters necessitated that some sessions be cancelled or

merged with others, and some submissions having to be reassigned to an alternate session (Appendix

2).

This conference had a substantial number of sessions devoted to Economic Geology; of note

was a particularly well received Symposium on Gold chaired by Dan Kontak. The number of

Economic Geology sessions made it necessary that some be held simultaneously. Although every

effort was made to minimize these overlaps in scheduling there were a few disappointed

delegates because they had to choose between two sessions that appealed to them.

Some session chairs were a bit difficult (in some cases for good reason) in terms of demanding

particular time slots. In some cases there was a perception that a session starting on Day Two

and ending on Day Three was not as high-profile as a session starting on Day One. Consequently,

in a couple of instances, sessions that had similar target audiences were scheduled for

overlapping times in order to adhere to the wishes of the session chairs even though there was

enough room in the schedule for consecutive time slots. I am not sure how, or indeed if, this can

be resolved for future conferences, except to more forcefully communicate to all session chairs

that it is a three-day conference not a two-day conference, with Day Three reserved for travel.

Some effort was made trying to recruit more submissions in the fields of Quaternary/surficial

geology and Geography; however, these efforts failed to produce the desired level of

attendance. In our attempt to canvass this group it became apparent that there is a very real

perception among geoscientists in these disciplines that the GAC-MAC annual meeting is for

“rock” geology and not for “their type” of geoscience. I had not realized that this perception was

so prevalent and I do not know if GAC HQ is aware of it; however, it should be examined and if

possible remedied as GAC may be missing out on potential members.

Fee for abstract: This was the first time that conference presenters were required to submit a

deposit at the time of abstract submission. Although I can understand that this is a way of

boosting revenue for GAC (and MAC), and other organizations do charge submission fees, I feel

it is a like arranging for a band to play in a pub, asking the band to pay for the privilege, and then

letting everyone else in to the pub to listen for free.

A better approach may be to increase everyone’s registration fees by an amount equal to 50%

of the abstract fee. It would be interesting to gauge GAC members’ attitudes regarding the

abstract fees, and discontinue the practice if the majority are not in favour.

Technical Session Scheduling

a) Oral Presentations:

Oral Technical sessions ran for 3 consecutive days (May 21st–23rd) with the daily schedule boasting ten

or eleven simultaneous sessions with the exception of Friday afternoon, which had eight sessions. See

Appendix 3 for the daily schedule.

The daily morning session ran from 8:00–11:00 am with a coffee break from 10:00-10:20. The 11:00-

12:00 time slot each day was set aside for Plenary and Presidential addresses:

May 21st Anthony Williams Jones presented a Plenary address entitled "Metals Vapours and

Volcanoes", and was followed by the GAC Presidential address by Richard Wardle.

May 22nd Plenary Talk by Peacock Medallist Don R. Baker "Geochemomineralogy: our

investigations of igneous processes through laboratory experiments and computer simulations",

followed by the MAC Presidential address by Lee Groat, "Gem deposit exploration and the

potential in Canada".

May 23rd Plenary talk presented by the Logan Medallist Andrew Miall entitled "Environmental

Management of Unconventional Resources”.

Due to the distance of UNB from the restaurant district in downtown Fredericton, a 2 hour lunch break

(12:00-2:00 pm) was scheduled each day.

Following lunch, the Oral Technical program re-convened at 2:00 pm and continued until 3:40 to 5:00

pm, depending on the particular session.

a) Poster Presentations

The Poster Session was held in the Currie Center and was sufficiently large to allow all 103 posters to be

up for the three full days of the conference. Although the poster hall was open to delegates for the

entire conference, formal poster presentation times were from scheduled from 4:00 to 5:00 pm on

Wednesday and Thursday, and approximately 50% of presenters were available to answer questions in

each of those time slots. Thank you to LOC member Robin Adair for handling the setup of the poster

venue and ensuring that presenters found their appropriate spots.

Invited Speakers

A total of 23 invited speakers participated in Fredericton 2014. A table summarizing the sessions that

featured invited speakers is presented below. Some invited speakers received financial assistance to

attend the conference; please refer to report from the LOC Financial Chair regarding these

disbursements. Dan Harlov (GFD Potsdam) also gave an invited talk in SS20 (co-chaired by McFarlane &

Hanley) but his expenses were covered by CRMM.

Summary

Given the tight financial situation in most public sector jurisdictions which resulted in many Federal,

Provincial and Territorial geologists facing travel restrictions, and given that the Goldschmidt conference

followed closely behind GAC-MAC, the conference,attendance figures are considered good. Few

complaints from delegates were received and those that were revolved around scheduling sessions of

similar theme (or target audience) concurrently and around fees for abstract submission.

Respectfully Submitted,

Jim Walker, Technical Chair, Fredericton 2014

Symposium/

Special SessionTITLE Keynote

SS01 The Dynamics and Facies Characteristics of Tidal Mud Deposits Brent Law

SS02 Metalliferous black shales: Resolving among various metal sources John Slack

SS08Geoscience and management of radioactive waste in deep geological

repositoriesRodney C. Ewing

SS14Ancient and modern base metal sulphide deposits, environments and

formational controlsJohn Slack

SS16Environmental Aspects of Resource Development

John Molson

SS19 Linking metamorphic processes with large-scale geodynamics John Wheeler

SS2220 years of the Canadian Geomorphology Research Group (CGRG): trends,

advances, and opportunities in Canadian geomorphology"Paul Egginton

SS24Mineralogy of plutonic rocks; from magmas to ores, A Special Session in

honour of Andre E. Lalonde Andy McDonald

SS28Space Rocks! New Results in the Earth Sciences from the Study of Meteorites,

Planetary Missions, and Terrestrial AnaloguesRebecca Ghent

SY1Evolution of the Appalachian-Caledonide-Variscan and correlative orogens:

Recent developments Cees van Staal

SY2Properties, processes and phenomena of strain localization in the lithosphere:

from mantle shear to volcanic erruption.Christie Rowe / Yan Lavallee

SY3Tectonic processes: a Geoscience Canada symposium to celebrate the

career of Andrew Hynes Maarten de Wit / Harald Furnes

SY4Environmental and Economic Significance of Gossans Associated with

Mineralization in Rifts and LIPs Peter Lightfoot / H.G. Dill

SY6 APPLIED ASPECTS OF MINERALOGY: A TRIBUTE TO JOHN LESLIE JAMBOR Peter Burns, Kirk Nordstrom, Dogan Paktunc

SY7Supercontinent Cycles: the influence of geodynamics on ore-forming

processesDavid Evans, David Houston, Dwight Bradley,

Sally Pherson

Trade Show Exhibits and Poster Session

Summary

Exhibits and poster sessions were held in the main hall of the Richard J. Currie Center. Poster

presentations were located in the center of the hall with exhibitors along the surrounding walls.

In total, there were 105 posters and 25 exhibitor booths. Catering was provided in the main hall

at coffee breaks, poster sessions and during bar service. Feedback on the layout was very

positive and revolved around ease of access to both posters and exhibits. Strongly favourable

comments were received on the venue itself.

Feedback from the exhibitors:

1. Access to exhibit booths should have been open during the Icebreaker Reception that was

held in the foyer to the main hall at the Currie Centre.

2. Significant amount of time was spent with little or no traffic to the exhibitor booths.

3. Traffic was much better during periods when catering/drinks were available in the main

hall along with poster sessions.

4. Suggestions received

a. Reduce the required booth time to poster sessions and catering or social events.

b. Create an exhibitor “session” for focus on exhibitors and demonstrations related

to their products.

Trade Show Exhibits and Poster Session.

Subcommittee Chair: Robin Adair (Independent Geologist - Zorayda Consulting Ltd.)

Members: Dave Lentz (University of New Brunswick), Sheena Butler (University of New

Brunswick)

Trade Show Exhibits.

The Trade Show and poster sessions were organized together following on the success of the

combination at Winnipeg 2013 and the viable venue at the Richard J. Currie Center at the

University of New Brunswick.

Logistics and selling of booth space was made very difficult by a dispute between academic staff

and the University of New Brunswick that resulted in a late start to canvasing and to logistical

planning. The LOC had contingency plans in place so as not to jeopardize the meeting or the

trade show; however the venue of choice was the University of New Brunswick. As a result,

formal cultivation of exhibitors and finalization of the venue at the Richard J. Currie Center did

not start until March of 2014.

Despite the note above, the Fredericton 2014 trade show was held in conjunction with the poster

sessions in the main hall at the Richard J. Currie Center (room 4-02A) on the University of New

Brunswick campus. The design and layout of the floor plan, in conjunction with catering and

poster sessions, was developed to maximize exposure to exhibitor displays. The result however

produced very negligible flow to the trade show booths outside of scheduled poster sessions,

coffee breaks and bar service. Exhibitors were happy with attendance during these peak times,

but were disappointed and frustrated with being required to attend the booths during the periods

between peak traffic, particularly in the mornings when the technical sessions were in progress

elsewhere on the campus.

The floor plan was constructed for ease of traffic flow through both posters and exhibits.

A total of 25 booths measuring 10 x 10 feet were provided by Global Convention Services Ltd.

operating out of St. John New Brunswick. Booths were sold on a first-come first-serve basis;

however booths provided as part of a sponsorship package were given priority. A total of 25

exhibitors attended the event.

The traditional three-tiered booth pricing scale was adopted as per the GAC-MAC protocol. Tier

1: Commercial and government exhibitors - booth price $1,017 (13% HST included), Tier 2:

university and college - $734.50 (13% HST included) and Tier 3: arts and crafts exhibitors -

$395.50 (13% HST included). Electrical and Wi-Fi were included. Optional carpet and under

pad were available at an additional cost of $169.50 (HST included).

Tier 1 11 Tier 2 2 Tier 3 1 Major sponsors and supporters 10 Complementary 1

The booth rental fee for commercial, government and university exhibitors include a single full

conference registration and up to three “exhibitor only” name tags. The “exhibitor only” name

tags allow access to the Trade Show and the Tuesday evening Icebreaker Reception only. Arts &

crafts exhibitors received up to three complimentary “exhibitor only” name tags but full

registration for the Technical Program was not included in the arts & crafts exhibit space rental

fee.

The LOC provided 11 of the 25 booths to major sponsors and supporters (GAC, MAC,

University of New Brunswick, Government of New Brunswick, GAC-MAC-2015, Zorayda,

SGA, IAGOD, AGS and GSA). One booth was provided by the LOC on a complimentary basis

to Stone Hammer Geopark.

A rock display was provided by Zorayda Consulting Ltd.

The registration form is provided in Appendix 1 and the Exhibitors Agreement is provided in

Appendix 2

Basic Exhibitor Budget:

A contract for 25 booths, including set up, take down and electrical supply was signed with

Global Convention Services Ltd. operating out of St. John New Brunswick. The booths were 10

x 10 with standard draping, electrical supply and one chair and table each. The contract charge

per booth was $85.00 plus 13% HST and a one-time delivery charge of $100. Optional Carpet

and under pad was provided to 8 booths under a per unit contract cost of $75 plus 13% HST. The

total charge for 25 booths, 8 carpet installations and delivery was $3192.25 including HST. Total

revenue from the trade show was $13,560.00 for a total profit of $10,367.75.

Poster Session.

A total of 105 posters were submitted to comprise the various poster sessions. To accommodate

the submissions, 68 double sided poster boards were required and included extra boards for

registration, information and a special request for multiple boards for position 105 along the

upper level of the venue.

The poster sessions were organized along logical session groupings. The set up allowed for all

sessions to be open throughout the conference without the need for changing posters or rotate

sessions due to space requirements. This resulted in a strongly favourable response from

presenters and exhibitors. The venue itself and catering provided were very positively reviewed.

Units Unit charge Total before tax Total w HST

Costs

Booth and Carpet rental

Booths 25 85.00$ 2125 2401.25

Carpet 8 75.00$ 600 678

Delivery 1 100.00$ 100 113

Other -$ 0 0

2,825.00$ 3,192.25$

Revenue

Rental Booths

Tier 1 Comercial-Government 11 900.00$ 9,900.00$ 11,187.00$

Tier 2 Universities 2 650.00$ 1,300.00$ 1,469.00$

Tier 3 Crafts 1 350.00$ 350.00$ 395.50$

Carpet-underpad 3 150.00$ 450.00$ 508.50$

Net Revenue: 12,000.00$ 13,560.00$

9,175.00$ 10,367.75$

Net Expenses:

Profit

Exhibitor Booth Budget

Other items provided by Global Convention Services Ltd. under the same contract were for poste

boards and extra tables (see below).

Recommendations

Exhibitor Booths

Cultivate exhibitor attendance a year in advance of the meeting so potential exhibitors

can plan and budget for attendance at the meeting.

Access to exhibit booths should have been open during the Icebreaker Reception that was

held in the foyer to the main hall at the Currie Centre.

Significant amount of time was spent with little or no traffic to the exhibitor booths.

Traffic was much better during periods when catering/drinks were available in the main

hall along with poster sessions.

Suggestions received:

Exhibits

o Reduce the required booth time to poster sessions and catering or social events.

o Create an exhibitor “session” for focus on exhibitors and demonstrations related

to their products.

Poster Session

o Favourable response from presenters and exhibitors.

o The venue itself and catering provided were very positively reviewed.

List of Exhibitors

Company Name Address_1 email Main Contact

Isomass Scientific Ltd. #140, 5700 1 Street, Calgary, Alberta, Canada, T2H 3A9 (403) 255-6631

Peter.stow@isomass.com Peter Stow

Australian Scientific Instruments Pty. LTD

111-113 Gladstone Street, Fyshwick, Austrailia, 2609 1 603 305-7296

MikeHamel@Resonetics.com Clifford Gabay <cgnashua@gmail.com>

Clifford Gabay

Actlabs Ltd. 41 Bittern Street, Ancaster, Ontario, Canada, L9G 4V5, (905) 648-9611

stacy@actlabs.com Stacey Russell

Geoscience Laboratories

933 Ramsey Lake Road, Sudbury, Ontario, Canada, P3E 6B5 (705) 670-3047

Merilla.clement@ontario.ca Merilla Clement

Elemental Controls – Niton XRF

3230 Wharton Way, Mississauga, Ontario, Canada, L4X 2C1 (866) 544-9974 ext 111

kgrattan@elementalcontrols.com Keith Grattan

NRCan 580 Booth Street, Ottawa, Ontario, K1A 0G4 (613) 947-4556

Claire.Seguin@NRCan-RNCan.gc.ca Claire Séguin

Transition Technologies

257 Norseman Street, Toronto, Ontario, Canada, M8Z 2R5, (416) 233-1551

mcgeorge@transition.ca Scott McGeorge

SELFRAG AG Biberenzelgle 18, Kerzers, Switzerland, 3210, 0041 31 750 32 32

Giselle Stefanelli <G.Stefanelli@selfrag.com> e.romeijn@selfrag.com a.weh@selfrag.com

Giselle Stefanelli

PANalytical 307 Union Street, Kingston, Ontario, Canada, K7L 2R2 (343) 363-1363

Jennifer.Anderson@panalytical.com Jennifer Anderson

Bruker 555 Steele Street, Milton, Ontario, Canada, (905) 876-4641 ext 121

Peter.Krygsman@bruker.com Peter Krygsman

Northern ANI Solutions

55 Water Street, Vancouver B.C. Canada, V6B 1A1, (604) 558-4973

sophie@northernani.com Sophie Cameron

Laurentian Dept. of Earth Sciences, 935 Ramsey Lake Road, Sudbury, Ontario, Canada, P3E 2C6 (705) 673-6575

RMehes@laurentian.ca Roxane Mehes

CPSX-Western University

CPSX, Western University, 1151 Richmond Street, London, Ontario, Canada, N6A 5B7 (519) 661-2111 ext 22508

jheidenh@uwo.ca Jennifer Heidenheim

Geological Association of Canada (GAC)

c/o Department of Earth Sciences Memorial University of Newfoundland, St. Johns, NL, A1B 3X5 (709) 864-7660

gac@mun.ca Karen Dawe

Mineralogical Association of Canada (MAC)

490, rue de la Couronne, Québec, QC, Canada, G1K 9A9 (418) 653-0333

jcaron@mineralogicalassociation.ca Johanne Caron

Geological Society of America

3300 Penrose Place, P.O. Box 9140, Boulder, CO, USA, 80301 1 (303)-357-1004

rfreeman@geosociety.org Rebecca Freeman

AGS Acadia University Department of Earth and Environmental Science12 University Avenue,Wolfville, NS, B4P 2R6, (902) 585-1323

cliff.stanley@acadiau.ca rob.raeside@acadiau.ca

Cliff Stanly, Rob Raeside

GAC-MAC 2015 Department of Earth and Planetary Sciences, McGill University, 3450 University St., Montréal, QC, Canada, H3A-0E8, (514) 773-4894

galen.halverson@mcgill.ca Dr. Galen Halverson

GNB Paul.Rennick@gnb.ca Paul Rennick

IAGOD dlentz@unb.ca Dave Lentz

SGA georges.beaudoin@ggl.ulaval.ca Georges Beaudoin

UNB lgilks@unb.ca Laura Gilks

Gallery 78 796 Queen Street, Fredericton, NB , Canada, E3B 1G4 (506) 454-5192

inge@gallery78.com Germaine Pataki-Thériault

Stonehammer Geopark

C/o Stonehammer Geopark 277 Douglas Avenue, Saint John, NB, Canada, E2K 1E5, (506) 214-1317

gail@stonehammergeopark.com Gail Bremner

Zorayda Geoscience Consulting

52 Lexington Lane, Fredericton New Brunswick E3A 5S6 (506) 259 4310

radair@bed-rock.com Robin Adair

Appendices

Appendix B1

List of Symposia and Special Sessions advertised on Conference website, including sponsor organization,

lead chair and co-chair, and session description (see attached Excel file).

Appendix B2

Final list of General and Special Sessions & Symposia presented at conference including the number of

oral and poster presentations associated with each (see attached Excel file).

Appendix B3

Daily schedule/timetable of technical sessions

Appendix C1

Booth Registration Form

Fredericton 2014

GENERAL EXHIBITOR REGISTRATION FORM

Exhibitors: Fill in the sections marked in yellow only (where applicable)

Booth assigned on a first come - first served basis

Contact Address - Name:

Street P.O. Box

City Province/State

Country Postal/Zip Code

Business Phone Home Phone

Fax Cell

E-mail

Booth Personnel - Fill in names as they should appear on badges

(A) Booth Rental Fees Cost

Commercial/Government: $1017 ($900 + 13% HST)

University/College: $734.50 ($650 + 13% HST)

Arts/Crafts: $395.50 ($350 + 13%HST) 1,017.00$

Optional carpet/under pad $169.50 (HST Included) 169.50$

Subtotal A 1,186.50$

(B) Evening and Luncheon Events Num of Tickets

40.00$ 0 -$

40.00$ 1 40.00$

45.00$ 0 -$

King's Head Inn Dinner (Thursday May 22) 75.00$ 0 -$

50.00$ 0 -$

Subtotal B 40.00$

Total: 1,226.50$

Method of Payment

I authorize GAC-MAC2014 to charge my:

Visa MasterCard

Exp Date Security code:

Print Name on Card

Fax completed form to Robin Adair at (506) 472-1141

Email signed scanned form to robin.adair@bellaliant.net

GST registration number : 12416 2231 RT0002

Booth Assignment request

Geological Association of Canada and Mineralogical Association of Canada

Joint Annual Meeting May 21-23, University of New Brunswick

Please RETURN by fax to (506) 472-1141 email (scan) or by mail to the address on this form.

Name of Exhibitor Organization (appearing on the badges)

One full conference registration and up to three “exhibitor only” name tags are included in the booth rental fee for commercial,

government and university exhibitors. The “exhibitor only” name tags allow access to the Trade Show and the Tuesday evening

Icebreaker Reception only. Arts & crafts exhibitors will receive up to three complimentary “exhibitor only” name tags but full

conference registration is NOT included.

1) Name (full registration included):

2) Name: (Exhibitor only)

3) Name: (Exhibitor only)

4) Name: (Exhibitor only)

GAC Luncheon (Wednesday May 21) (HST included)

BBQ student-professional mixer (Wednesday May 21) (HST included)

MAC Luncheon (Thursday May 22) (HST included)

(HST included)

MDD Luncheon (Friday May 23) (HST included)

Credit Card

By registering as an Exhibitor for GAC-MAC2014, the Exhibitor acknowledges that he/she has read this registration form and that

the Exhibitor will be bound by the "Exhibitors Agreement" and agrees to all the terms and conditions therein.

Card Holder has asked about any unclear or unreadable content in this form and has obtained satisfactory clarification or answers.

The Card Holder authorizes (and agrees not to dispute) charges up to the amount of this agreement at anytime from the date of

submission of this form through the closing of the Conference.

Card Holder agrees to pay the total amount according to the card issuer agreement.

c/o Dr. James Whitehead, St. Thomas University, 51 Dineen Drive, Fredericton, New Brunswick, E3B 5G3, CANADA.

American Express

Card Holder Signature: Date

Cheque or money order payable to "GAC-MAC2014" - Please mail or deliver to: Fredericton 2014 GAC-MAC Annual Meeting

Card Number

Appendix C2: Exhibitors Agreement

Exhibitors Agreement

between

GAC-MAC ∙ AGC-AMC Fredericton 2014

and

_________________________________

(the “Exhibitor”)

WHEREAS GAC-MAC ∙ AGC-AMC Fredericton 2014 is hosting the annual GAC-MAC ∙

AGC-AMC conference at the R. J. Currie Center, University of New Brunswick (attached

Schedule A) from May 20th to May 23rd, 2014 and is offering to rent exhibitor space to the

Exhibitor (undersigned).

AND WHEREAS the Exhibitor wishes to rent such space.

NOW THEREFORE in consideration of the premises and the mutual covenants hereinafter set

out and other good and valuable consideration, the receipt and sufficiency of which is hereby

acknowledged, the Parties hereto agree as follows:

Interpretation.

General Information The official title of convention: GAC-MAC ∙ AGC-AMC Fredericton

2014.Dates of Convention: May 21 -23, 2014Place of convention: R. J. Currie Center, University

of New Brunswick ( www.unb.ca ), Fredericton, New Brunswick.

1. Definitions Agreement means this Agreement, including the recitals and the Schedules, all as amended,

from time to time.

Conference means the GAC-MAC ∙ AGC-AMC Fredericton 2014 conference held between

May 21 -23, 2014.

Party and Parties means the parties to this Agreement.

Severability. If any term of this Agreement is or becomes illegal, invalid or unenforceable,

that term shall not affect the legality, validity or enforceability of the remaining terms of this

Agreement.

Entire Agreement. This Agreement constitutes the entire agreement between the Parties

with respect to the subject matter herein and supersedes all prior agreements, negotiations,

discussions, undertakings, representations, warranties and understandings, whether written or

verbal.

Time. For every provision in this Agreement, time is of the essence.

Headings. The division of this Agreement into sections and the insertion of headings are for

convenience of reference only and are not to affect the construction or interpretation of this

Agreement

Governing Law. This Agreement shall be governed by and shall be construed and

interpreted in accordance with the laws of Ontario and the laws of Canada applicable in New

Brunswick.

2. Booth Rental – Pricing

a. Booth Pricing. Exhibitor booths are offered under the

following price schedules and the Exhibitor agrees to pay

such price depending on the classification of the Exhibitor as

follows:

Commercial/Government: $1017 (13% HST included).

University/College: $734.50 (13% HST included).

Arts/Crafts: $395.50 (13% HST included.

b. Additional Items: Carpet and under pad are available at an

extra cost of $169.50 (HST included).

3. Conference Tickets. The booth rental fee for commercial, government

and university exhibitors includes a single full conference registration

and up to three “exhibitor only” name tags. The “exhibitor only”

name tags allow access to the Trade Show and the Tuesday evening

Icebreaker Reception only. Arts & crafts exhibitors will receive up to

three complimentary “exhibitor only” name tags but full registration

for the Technical Program is NOT included in the arts & crafts exhibit

space rental fee.

4. Booth Size and Equipment. Exhibitor Booths are approximately 10 x

10 feet in size. Each exhibitor booth is supplied with: Pipe and drape

booths consisting of an 8ft high back wall, and 2 - 3ft high side walls.

Each booth shall contain 1 - 6ft dressed table, 2- chairs and 1 - 15

amp electrical duplex. Carpet and under pad is available at an extra

cost of $169.50 (HST included).

5. Hours of exhibiting:

6. Space Availability. Booth space will be ready for exhibitors to arrange

displays on Tuesday, May 20, 2014 at 1:00 PM – 6:00 PM. Neither

exhibitors nor merchandise may enter prior to this time.

Exhibit set-up Tuesday, May 20 1.00 PM – 6.00 PM Icebreaker reception Tuesday, May 20 7.00 PM – 10.00 PM Exhibition hours Wednesday, May 21 10:00 AM – 6:00 PM Thursday, May 22 10:00 AM – 6:00 PM Friday, May 23 10.00 AM – 4.00 PM Exhibit take-down Friday, May 23 4.00 PM – 6.00 PM

7. Cancellations. All cancellation requests must be made to the Exhibits

Coordinator in writing, no later than April 1, 2014. No cancellations

will be accepted after this date. The date that a specific exhibitor’s

cancellation request is received will be the official cancellation date

for the exhibitor. A $100 administration fee will apply to all

cancellations.

8. Support. The following support items are available, however the

Exhibitor acknowledges that the support items listed below may have

costs in addition to the booth rental pricing pursuant to Section 2.1.

9. Shipping, Receiving, Unloading, Moving and Handling of Exhibitor’s

Material at show site. The conference and trade show on site service

provider is Global Convention Ltd. http://www.globalconvention.ca ;

Tel: 506-648-0506; Fax: 506-658-0509; attention Greg Condon.

10. Technical Support.

a. Wi-Fi internet will be provided at no cost through the

University of New Brunswick.

b. Audio Visual. Audio visual equipment can be made available

on a per request basis; however this will be at additional

cost. Additional presentation services/equipment (digital

services, computer equipment, projector rentals, etc.) are

available through the University of New Brunswick or any

other audio visual provider you choose. Please contact the

Exhibits Coordinator for additional information.

11. Freight. Vehicle Access - Display Materials & Freight Items. A

freight elevator can be accessed off of Garland Crescent for large

items. For general display displays and smaller items, the main

entrance doors off of MacKay Drive are available.

Exhibitors who require freight handling and storage services can request them from Global

Convention by completing the Material Handling Form (available on request from Global

Convention or the Exhibits Coordinator) and emailing it to Global Convention. The Exhibitor

acknowledges that Freight handling may incur additional costs. Please advise in advance of

freight requirements.

12. Parking. Permits are required for all parking on campus and one

permit will be supplied in each Exhibitor package for the duration of

the Conference. Additional permits will be available at the

registration desk. Parking can be found in the vicinity of the Currie

Center and throughout UNB campus as marked on the convention

map. All parking is out of doors. Campus security is present, however,

Exhibitors and general parking uses are reminded that articles of

value should not be left/stored in any vehicle and the vehicle and its

contents are left at the users own risk. Designated disabled parking

stalls are available in all parking areas.

a. The Exhibitor acknowledges that The University of New

Brunswick or are not responsible for any loss or theft.

13. Display Booths-Exhibit Regulations. The Exhibitor agrees to abide

by the following rules and regulations subject to eviction of the booth

space. The Exhibits Coordinator reserves the right to prohibit use of

any equipment contravening these regulations.

14. Booth Layout. Displays and exhibits shall not be placed in such a

manner as to interfere with other exhibits.

15. Booth Activities. All demonstrations, interviews, or other sales

activities must be confined to the limits of the exhibit booth. Aisles

must be kept clear and exhibits shall be arranged so that sales

personnel will remain inside the space rented.

16. Use of Exhibit Space. No Exhibitor shall assign, sublet or apportion

the whole or any part of the space allotted without the knowledge

and consent of the Exhibits Coordinator.

17. Noisy or Obnoxious Equipment. The Exhibitor shall not permit or

conduct any activity or the operation of any equipment or apparatus

that produces noise of sufficient volume or odours found to be

annoying to the neighboring exhibitors or guests, can it will be

necessary to discontinue such operation. Radio, television, motion

pictures or other sound and visual aids will be operated in such a

manner and placed so as not to provide inconvenience to other

exhibitors. Sounds must be at a level to reach no further than the

immediate vicinity of the Exhibitor’s area.

18. Concessions. Any and all concessions in the R. J. Currie Center

including (but not limited to) checkroom, food, alcoholic beverages

and refreshment privileges are specifically reserved, and the Exhibitor

agrees that none of the aforementioned items shall be sold or offered

by the Exhibitor on, from or about the leased space, without the prior

written permission of GAC-MAC ∙ AGC-AMC Fredericton 2014 Exhibits

Coordinator and the University of new Brunswick.

19. Liability. GAC-MAC ∙ AGC-AMC Fredericton 2014 Conference and

Trade Show and/or the University of New Brunswick and/or their

personnel will NOT be responsible for loss, theft and/or damage or

injury to exhibits, merchandise or personnel or other properties

while such are on the property. The Exhibitor shall accept full

responsibility for any and all damage caused by the Exhibitor or its

representatives and agrees to indemnify and save harmless GAC-MAC

∙ AGC-AMC Fredericton 2014 and/or the University of New Brunswick

and/or their personnel from and against any such loss, theft, damage

or injury, no matter how caused.

20. Protection of Exhibitors Property. GAC-MAC ∙ AGC-AMC

Fredericton 2014 Conference and Trade Show and/or the University

of New Brunswick will NOT be responsible for the safety of exhibits

and/or merchandise or personnel against theft, damage by fire,

accident or any other cause. In all cases, Exhibitors should provide

their own insurance. Please note that the exhibit rooms will be locked

between 11pm and 6am each day (the University of New Brunswick

does provide 24-hour building –walk through - security).

21. Enquiries. Any notice or enquiries should be addressed to the

Exhibits Coordinator at the applicable address specified herein: Robin Adair

E-Mail: robin.adair@bellaliant.net

Phone 506 259-4310;

22. Mailing Address: Robin Adair c/o Dr. David Lentz, Department of

Geological Sciences, PO Box 4400, Fredericton, New Brunswick, E3B

5A3, CANADA

23. Surrender of Space.

a. The Exhibitor shall on termination of the Term of Agreement

surrender the premises to GAC-MAC ∙ AGC-AMC Fredericton

2014 Conference and Trade Show, and the University of New

Brunswick, in the same state and condition as at the

commencement of the period, and clean and free of signs,

displays and other debris, merchandise and equipment. In

the event that the space is not vacated by the Exhibitor at

the end of the period, GAC-MAC ∙ AGC-AMC Fredericton

2014 and/or the University of New Brunswick has the right to

remove from the space, at the expense of the Exhibitor, all

merchandise, goods and property of any kind which may be

then in the space, and GAC-MAC ∙ AGC-AMC Fredericton

2014 and/or the University of New Brunswick shall not be

liable for any damage or loss to such merchandise, goods or

property which may be sustained by reason of such removal

or by storage after such removal; and the Exhibitor expressly

releases GAC-MAC ∙ AGC-AMC Fredericton 2014 and the

University of New Brunswick from any and all claims for such

damages in that respect.

b. It is further understood and agreed that on account of the

shortness of the term of the Agreement, the time for

surrender of the space at the expiration of the Agreement

(no later than 6pm on Friday May 23, 2013) is of the essence

of the Agreement. In the event that the Exhibitor fails to

surrender the space as herein provided, the Exhibitor shall

pay GAC-MAC ∙ AGC-AMC Fredericton 2014 and the

University of New Brunswick, for all the damages which GAC-

MAC ∙ AGC-AMC Fredericton 2014 and/or the University of

New Brunswick may have to pay, or may have sustained.

24. Compliance with Laws and Indemnification. The Exhibitor will not

do or permit anything to be done in, upon or about the space of the

building, or bring or keep anything therein which will in any way

conflict with the regulations of the Fire, Police or Health Departments

or with the rules, regulations, by-laws or ordinances of any

governmental authority having jurisdiction over the premises or the

business conducted therein, all of which the Exhibitor undertakes to

abide by and conform to.

a. The Exhibitor covenants and agrees that it will indemnify and

hold harmless GAC-MAC ∙ AGC-AMC Fredericton 2014

conference and trade Show and the University of New

Brunswick against any penalty imposed for, or damage

arising out of, the violation of any laws or ordinances by the

Exhibitor, its agents, employees, visitors, guests or licensees;

and that it will protect, indemnify and hold harmless GAC-

MAC ∙ AGC-AMC Fredericton 2014 and the University of New

Brunswick against any and all damage or expenses arising out

of any accident or occurrence on or about the Premises

causing injury or death of any person or damage to property,

and against any and all damage or expenses arising out of

any failure of the Exhibitor.

25. Insurance. The Exhibitor shall not do, or permit anything done, in

or about the leased space or bring into, or keep upon the leased

space, anything which will in any way affect the fire risk or increase

the rate of fire or other insurance on the building, or which will in any

way invalidate or conflict with fire insurance policies covering the

building. Should the rate of any type of insurance on the Building be

increased by reason of any violation of the Agreement by the

Exhibitor, GAC-MAC ∙ AGC-AMC Fredericton 2014 and the University

of New Brunswick, in addition to all other remedies, may pay the

amount of such increase, and the amount to be paid shall become

payable by the Exhibitor as additional rent on demand. GAC-MAC ∙

AGC-AMC Fredericton 2014 and the University of New Brunswick will

not assume toward the Exhibitor any responsibility for the safety of

exhibits against theft, fire, damage, accidents or for any cause

whatsoever. In all cases, the Exhibitor must insure its own exhibits

and merchandise.

26. Waiver. No consent to any variation of any term or condition of

this Agreement shall be valid unless in writing and identified with the

Agreement.

27. Notices. Any notice by either party to the other shall be in writing

and shall be given and shall be deemed to be duly given if either

delivered personally or sent by registered mail addressed to GAC-

MAC ∙ AGC-AMC Fredericton 2014 or to the Exhibitor at the address

given in the Agreement.

28. Term. The term of the Agreement shall be from Tuesday May 20 at

1:00 pm to Friday May 23rd at 6:00pm.

29. On-site supervision. The Trade Show Coordinator is charged with

complete responsibility and full authority to enforce all of the

provisions of this Agreement for the benefit of all concerned. Any

exceptions to, or deviation from, these Rules may be made only on

his authority.

The Parties have duly executed this Agreement.

Signed

__________________________________ __________________

Date:

GAC-MAC ∙ AGC-AMC Fredericton 2014

__________________________________ __________________

Exhibitor Date:

Schedule A

To the

Exhibitors Agreement

Appendix B1

List of Symposia and Special Sessions advertised on Conference website, including sponsor organization,

lead chair and co-chair, and session description (see attached Excel file).

41| P a g e

Appendix B2

Final list of General and Special Sessions & Symposia presented at conference including the number of

oral and poster presentations associated with each (see attached Excel file).

Appendix B3

Daily schedule/timetable of technical sessions