final project master in computer sciences

MCS Final Project

Web Based

Student Management System

Presented by:

Mohammad Nasir Qureshi MCS-346 (MS-III) Morning

Department of Computer Sciences

Government College of Education (for Men) Lower Mall Lahore

FROM THE NAME OF

ALLAH

WHO IS VERY KIND

AND

MERCIFUL

Dedication

Dedicated to my parents who sacrificed more than they could to help me to be a good and useful human being not for my own self but for the whole mankind

A word by the Author

From the name of Allah Almighty and the Lord of Lords Hazarat Mohammad (Salallah-hoo-wallahi-wasalam) the Cause of Creation of the Universe with the help of which I am submitting my final project today. It was an odd thing that I choose a topic that was quite new and unfamiliar to me but I accepted the challenge because I knew the help of Allah Almighty was present with me. The tools I selected for the completion of the project were not even in the curriculum of Master in Computer Sciences. I have proved that on master’s level you can do and complete any type of project in any kind of tool if you have a vast and brilliant mind. I want to reply all the remarks I received during the course of completion of my final project I will just repeat the quotation of Abraham Lincon “If I started to reply the criticism imposed on me and my work then I will never be able to complete my task correctly. And at the end if I am successful all this criticism will lose its meaning but if not then over hundred angels pros will not prove me successful”

_____________________ Programmer

Mohammad Nasir Qureshi April 13, 2003

ACKNOWLEDGEMENTS

By the grace of God, I feel proud on the submission of my Project. He has

given me the courage and response to get knowledge and do the research work. I present my special acknowledgement and show my sincerest gratitude to Administrator Mr. Omer Ghauri. For his guidance, inspiration, encouragement, value able Instruction, sympathetic attitude, personal involvement, accurate suggestion, supportive consultation and cooperation that remained throughout the study.

I also thanks to my parents for their kind help. It was hard for me to dream

about the fulfillment of the study without their sympathetic consideration regarding financial assistance and their belief in God when praying.

Mohammad Nasir Qureshi MCS-346 (MS-III) Morning Master In Computer Sciences

7

WEB BASED STUDENT MANAGEMENT SYSTEM

by

Mohammad Nasir Qureshi

A project submitted in partial fulfillment of the requirements for the degree of

Masters in Computer Sciences and Information Technology

Department of Computer Sciences Government College of Education (for Men) Lower

Mall Lahore.

23 April 2003

Approved by:-

____________________ _________________ __________________ (Muhammad Omer Ghauri) (Zubair Ibrahim) (Salman Akhter) Administrator Director Project Director

Program Authorized to Offer Degree _________________________________________________

Date _________________________________________________________

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Abstract

A project built to fulfill the needs and requirements of Department of Computer

Sciences to manage all the records and entries made manually. This project is not only for

this Department but also any other institution can use it with some changes made on the

behalf of the programmer.

Mohammad Nasir Qureshi

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Contents

Chapter 1 Analysis of the System

1

C h a p t e r 1

ANALYSIS

As it is always recommended to use systematic approach that

usually a system analyst try to implement to analyze and design of

database information system. i.e., I followed the approach that is used in

the system development life cycle (SDLC).

1.1 Introduction of The College The Government College of Education, Lower Mall Lahore

Established in 1880, this college was known as Central Training College.

At the time of establishment this was the lone institute of Teacher

training from the Khyber Pass to Calcutta for the students of the

subcontinent. It has played a significant role in educational development

of the region. The historically and culturally important main building of

the college was erected in 1887-88. The building was designed to reflect

the multi-dimensional cultural life of the continent of Indo-Pakistan. The

college started Degree in Education Program in 1904-5 and later on in

1989 M.Ed. program was introduced. During the last five years the

magnificent achievements of the college are worth considering and

valuable cultural change can be seen at the horizon of the college, 2 years

M.A.(Education) Program was Started in 1998, Co-Education was

introduced. This also brought a great academic and social change and

now cultural activities are a common phenomenon of the College. The

college staff with all its mental faculties is competent enough in various

areas of Education, to deliver goods to the generation of the new

millennium. The execution of a good number of training programs in


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collaboration of various National and International Agencies seem to be

remarkable activity of the college in which a large number of

teacher/managers are benefited. The historical 120 years old Building is

standing to this day as a national heritage and now the establishment of

the computer department in the college has added a new step to the

development of the college where master to elementary courses in the

computer sciences are going on. Today the Education College is not only

an institution but it is a history of 118 years of teacher training. Anyone

coming to the historical city of Lahore visits the historical building of the

college as it is now as essential part of the history of Lahore.

During the last decade the Government Started to establish

Departments of Computer Sciences in it’s different Colleges. In 1999

(the month is not sure) the Department of Computer Sciences in

Government College of Education was established. At first the

Department conducted the short courses and the diplomas up to six

months. But as the time passed the department started Postgraduate

Diploma in Computer Sciences (One Year Duration) and then further

more the Program of MCS-IT was started. This is the lone college in the

Government Sector in which the Department of Computer Sciences is

offering the MCS-IT Degree.

1.2 The Manual System

The Department of Computer Sciences have been rather more than a

department it have become an institution. Several Students of the College

are working on responsible posts in different multinational organizations.

Now it is a very popular computer-training institute. And people are

eager to take admission in different courses conducted in the college.


3

Aims And Objectives

The department aims to raise its education to level to other

institutions in the city so that its name not only is recognized nationally

but internationally.

Departmental Hours:

The department remains open for six days a week, i.e, Monday

through Saturday from 9:00 A.M. to 9:00 P.M.

Committee: A committee has been constituted to look after the different affairs of

the department. This consists of the Director Computer Department,

Morning and Evening Administrators.

Students Admissions:

Admissions in different courses are done on regular basis after certain

periods following the admission criteria decided by the above-mentioned

committee. When a candidate seeks admission he contacts the office and

then he is provided a roll no after submitting the dues.

Examination: The midterm and final term exams are conducted regularly and the

students securing 50% marks are passed and the others have to take the

subjects with the successor class to qualify the exam.

Projects:

At the end of each semester the students are assigned projects on

different topics, which they have to complete in order to get their courses


4

completed. Students are assigned grading and numbers according to these

projects.

Attendance:

Attendance is done regularly of all the students to their progress in

their studies. The attendances are also taken in account for the result

completion. Students having attendances below a specific level are not

passed in the exams.

Employees Appointment:

The appointment of the teachers and the instructors are done

according to the needs of the department. First their trail is taken by

providing them a chance to teach a class and then the decision is taken by

the committee to appoint the teacher or not.

Faculty:

The department has two types of faculties one is permanent and the

other is visiting. The permanent faculty is the one, which is round the

clock in the college for student guidance according to the shifts while the

visiting one is the one, which just take classes.

Classes:

The classes are assigned according to the availability of the teacher.

Mainly the classes are assigned on the basis if the previous teacher has

satisfied the class. Then he is provided class in next session.

1.2.1 Department Statistics: The department maintains the following statistics and it will be very

helpful for us to take a look at these statistics. As these show the

effectiveness of an educational institution:

i. Number of Students.


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ii. Offering of New Programs and Courses.

iii. Managing the Classes (without clash of time).

iv. Announcement of Results.

v. Providing the Best Teacher.

vi. Student Consultancy.

vii. Provision of Lab Timing.

1.2.2 General Rules and Regulations: After taking a look at all this I decided some rules and regulations, which

can be implemented in any institution:

Any student after the admission should be liable to abide by the rules

and regulations issued by the department time and again.

A student should be restricted to take only the classes specified for

the program he/she is enrolled.

Fee Package once decided with the student at the time of admission

must not be changed during the study period. In case the package is

changed on zakat, etc basis, the package will be changed for the

period remaining, not for the period passed.

Dues must be cleared in advance (for at least one month) before 10th

of every month or the students may not be allowed to attend their

classes or labs in any case.

Any fine or penalty given to the students should not be taken back

once it is announced on the notice board.

Fine should be charged for missing any lecture without prior

application.


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Any student, who remains absent for at least six days without any

prior intimation, should be struck off from the department. In case of

re-joining, he/she has to pay the re-admission fee.

Department time is divided into three sessions.

Morning 9:00 AM to 1:30 PM

Afternoon 2:00 PM to 5:00 PM

Evening 6:00 PM to 9:00 PM

Students should not be allowed to attend class / lab in the timings, in

which they are not enrolled.

No Project should be accepted after the date announced. In case of

any special permission from the department office, at least 5 marks

will be deducted from the total marks assigned for the late projects.

The Project Marks should be given on the basis of Project

Justification VIVA. Three persons, including class teacher and two

other faculty members, should take this viva. These three persons

will divide total Marks of the viva into three portions. In case a

student cannot justify the project, no marks will be given to the

student.

A student must obtain 40% Marks in the Final Term written exam to

clear any subject. If the student fails in the final term written paper,

he/she should be considered fail in the whole subject and has to re-

appear as supplementary even though his / her marks are greater than

the 50%.

Marks of any Subject should be divided in the sub-divisions as:

Mid-Term 20%


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Final-Term 40%

Attendance 10%

Project 20%

Presentation / Assignments 10%

___________________________________________

100%

In case of such subjects with No Project, the marks of the project

should be added in the Final Term Exam (that is the final exam will be of

60% Marks).

Mid-Term Exam should be taken as per the date announced. No

separate exam should be taken after that date except the prior

permission of the Department Administrator. The answer sheets

should be returned to the students after checking. Students should

keep the answer sheets safe with them for the proof if any

discrepancy occurs. Students should use their own stationary /

answer sheets for the mid-term exam.

A group of maximum three students should be allowed to complete

their end term project. Any group exceeding the number of students

will be invalid even the class teacher assigns it.

1.2.3 Problems in the Current System: The problems in the current system was this that when a user

entered the college for admission in any course he was first of all

provided with a form he was to fill out. This consisted of his personal

and educational information about him. Then this record was placed in

different registers files and copied over and over in different places in the

form of hard copy. It was very difficult to search the record of a student


8

who took admission six months ago. There was no order in the records. If

any changing was to be done in the record of any student if he changed

his course then it was first to be searched and then changed everywhere.

So the main problem was the difficulties faced by the staff and the

second problem was that too much time was consumed in hunting a

record from the cupboards. It was a very awkward thing and if the

employee who controlled the record was changed then the search was a

lot more difficult.

1.2.4 Computerization The department is not completely computerized the whole process of

admission of a candidate or the assignment of the class is done manually.

Several attempts were done of computerization but they were not

succeeded by one or another reason. Some of the data of the new

candidates is entered in the excel sheets but it was not a refined way

according to me. The spreadsheet software is a general purpose one and

not for any especial purpose or institution. And most of all we have no

security anyone who can open the file can read or change the data.

1.3 Suggestions and Recommendations

It is suggested that all the institutions of the Pakistan should follow

the international standard about the admissions and the management. So

that the students and the employees should fell at home any where in the

country. It is suggested that starting with the computer departments the

following should be undertaken:


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a) Student Reference:

A reference or resource person should be kept who should take in

consideration all the student problems, which the students cannot report

directly to the office. And this resource person will also provide guidance

to the students as they should take which course and which subject that

will not only help them in the future but also provide them a chance to

prove their metal.

b) Departmental Surveys:

Departmental Surveys should be taken regularly so that the opinion

of the students should be taken into account as what they demand and

what is more that excess.

c) Constant Updating of Rules and Regulations:

The rules and regulations should be updated regularly so that the

department should go hand in hand with the new world formalities.

d) Computerized Operations:

Today computer has broken through all the human activities. It does a

lot for the Department and its staff. By introducing a computerized

system productivity and efficiency of the department may be enhanced

manifold. The entire may get its objective in this regard of helping the

staff.

1.3.1 Recommended Touch & Click System: There are some rules and regulations that I have implemented to

create the database system for the department of the computer sciences

requirements:


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The administrator can view edit or delete any students or an

employee’s data. In other words he possesses all the rights which

he requires to control the database and the website.

If a student logins or signs in to the database driven website he is

provided with his only information of fees, results and personal

information.

Every employee also has a username and password which allow

him control over the website but he can view only that data which

is pertaining to him i.e. his salary record, classes which he is

teaching mean while and his personal information.

The administrator can search for any student or any employee in

the database and he can edit this information.

All the users are provided with username and password so that

illegal use of data should be prohibited.

This is a web-based system, which is accessible all over the

globe.

Any person who doesn’t have any password or username and he

is just seeking information about admission in different courses

he can view all this on the website.

1.4 Physical System Implementation:

Several data structures are required as part of the physical system

implementation, including:

Data files, which store the database itself.

Data dictionary, which stores metadata about the structure of

the database. The data dictionary is used heavily. Therefore,


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great emphasis should be placed on developing a good design

and efficient implementation of the dictionary.

Indices, which provide for fast access to data items holding

particular values.

This whole system can easily be understood from the figure

that describes different entities of the system and the relations among

them.

Methodology

After some research and discussions with professional I

selected the following format to create my website:

mySQL, as backend tool or the database in which the records are stored.

PHP 4.0 as front-end tool or for designing the user interface.

1.5 Why Mysql This is the mostly used web-programming database and it is

more popular database than the older ones. You can store Giga or

even Terra Bytes of Data in its tables.

And the most of all the biggest benefit is this that MySQL is

License Free and it is further more open source so you can take the

design and create your database (A good news for the database

programmers). And the biggest thing that I took into account was this

No One in Our Department Of Computer Sciences Have Used this

database in the final project. I wanted to make a change not to repeat


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the old practice to create the project in the oracle and developer or

visual basic and Access. I expect my successors will try to copy my

example and suggest their own tools to create the projects.

1.6 Why Php This is the hottest tool for the creation of web pages and most

of all this is also open source and License Free. You can make safe

connections with any mysql database in no time. You can even use

multiple databases with the PHP. And news all the websites are being

converted to PHP format. PHP do not require any special

requirements on the Client Side it Just require a browser that can run

internet web pages and nothing at all. It is secure and rapid in

execution. Well not on my behalf the PHP websites have not been

hacked yet some rumors have been present but these could not be

justified.

1.7 System Requirements (For Local Systems or Standalone Testing)

Pentium-II or Above

128 Ram (Recommended)

Apache Web server Installed.

PHP 4.0 Configured Correctly.

MySQL installed to Connect with PHP.

3.5 MB free space for Touch and Click System.

For Hosting on the World Wide Internet the Requirements are very simple

(Any web server with PHP and mySQL Support Preferably a Linux or Unix

Server)

Chapter 2 Diagrams

13

C h a p t e r 2

DIAGRAMS

2.1 Data Flow Diagrams

The Data flow diagrams show that in which direction the data is

going or coming from. No system can be analyzed or designed without

good and comprehensive diagrams. These diagrams help not only the

programmers but also the user, how he is using the system or in which

way he should use the system.

2.2 Entity Relation Ship Diagram

The entity relation ship diagram tells us how all the entities

are related with each other. Which entity has the foreign key and which

one possesses the primary key. For example Student is an entity and it is

related with all the other tables. Now we check the relation ship of

Student with all the other entities. The Entity Relation ship Diagram

helps us in developing a better and easy interface for the user so that he

can use the software in the best way.

2.3 Data Structure Diagram

Now we come towards the data structure diagram. This

diagram shows the relation ship between different tables. This diagram

helps us to develop a more efficient and normalized database, which

should be reliable, non-redundant and error-free.

Chapter 2 Diagrams

14

Context Level Diagram

Classes Schedule

Result

Session Detail

Fee Reciept

Session_id

Student_id

Fee

Student

Employee

Touch & Click System

Student

Employee

New Student Info

New Employee Info

Employee Id

Roll No

Employee Id

Chapter 2 Diagrams

15

Zero Level Diagrams

Roll No

Classes Schedule

Result

Session Detail

Fee Reciept

Session_id

Student_id

Fee Student

Employee

Admission System

Student

Employee

New Student Info

New Employee Info

Employee Id

Examination System

Salary System

Class Assigning System

Salary Detail

Chapter 2 Diagrams

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Entity Relationship Diagram

M M

M 1 M

M

M

M

M

M

M

M M

M M

M M

M

M M

M

M

M M

M 1

M

1

1

1

1 1

1 1

1 1

1

1 1

1 1 1

1

1 1

1

1 1

1

1

1

1

Student

i

Fee_Payment Fee_Description

Subject

Nationality Religion

Qualification

Program

Session

Subject_offered

Result

Semester

Course

Institution

Classes

Phone

Employee

Emp_Scale

Salary

Payment

Fee_Package M

Chapter 2 Diagrams

17

Data Structure Diagram

Student

i

Fee_Payment

Fee_Description

Subject

Nationality Religion Qualification

Program Session Subject_offered

Result

Semester Course

Institution

Classes

Phone

Employee

Emp_Scale

Salary

Payment

Fee_Package

CHAPTER 3 Normalization

18

C h a p t e r 3

NORMALIZATION

To get a systematic control system there is need to manage the data

in such way that data redundancy should not be presented and user can

access the data and information that he requires. To accomplish this

task normalization techniques are used.

3.1 What Is Normalization?

Next step after analyzing the system of Department of

Computer Sciences, determining the scope of design, relevant

transactions, entities relevant to scope and studying the rules and

regulations, is to collect data that is necessary for building a superb

web based database system. For building a system that has no error

web developer has to normalize the information that I gathered to build

a good web based database application. I perform normalization

because of the following reasons:

To eliminate redundancy of the data.

To eliminate the unpredictable behavior of the data.

To identify the unique records in the database that will help to

search a specific record from the database otherwise data will

not be reliable.


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To normalize a database, firstly I determined entities and

attributes that can make a good, consistent and normalized web based

database application, as it is the first step toward normalization.

Entities that I could gather from the manual system of the department

of computer sciences are given and there are all steps with the help of

which a normalized data can be accessed.

3.2 Entities:

The entities are as follows:

Student

1. St_id

2. St_name

3. St_fname

4. St_dob

5. St_address

6. Phone_Office

7. Phone_Mobile

8. Phone_Home

9. Nationality

10. Religion

11. Time

12. Session_id

13. Date_of_admission

14. St_id_card

15. Class_start_date

16. Package

17. St_picture

Fee Payment:

1. Reciept_No


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2. St_id

3. Reciving_Date

4. Amount_Recived

5. Fee_description_id

Fee Description:

1. Fee_Description_id

2. Description

Subject:

1. Subject_id

2. Subject_name

Subject Offered:

1. Program_id

2. Subject_id

Session:

1. Session_id

2. Session_year

3. Session_start_date

4. Session_duration

Program:

1. Program_id

2. Program_name

3. Admission_fee

4. Tution_fee

5. No_of_semesters

Qualification:

1. St_id

2. Emp_id

3. Course_id


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4. Institute_id

5. Year

6. Marks

Results:

1. St_id

2. Semester_id

3. Subject_id

4. Attendance

5. Marks_obtained

6. Mid_term

7. Grace_marks

8. Assignment

9. Project

Semester:

1. Semester_id

2. Sem_st_date

3. Sem_duration

Course:

1. Course_id

2. Course_name

3. Course_Description

Institution:

1. Institute_id

2. Institute_name

3. Institute_address

Fee Package:

1. Package_id

2. Discount


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3. Program_id

Classes:

1. Emp_id

2. Session_id

3. Subject_id

4. Time_id

Employee:

1. Emp_id

2. Emp_name

3. Emp_fname

4. Emp_dob

5. Emp_address

6. Emp_email

7. Nationality

8. Religion

9. Date_of_appointment

10. Emp_id_card

11. Emp_photo

Emp_Scale:

1. Scale_id

2. Scale_Description

3. Medical

4. Conveyance

5. House_rent

6. Misc

Salary:

1. Emp_id

2. Scale_id


23

3. Payment _id

Payment:

1. Payment_id

2. Payment_description

3. Payment_rate

Users: 1. User_name

2. User_password

3. User_level_id

User_Level 1. User_level_id

2. User_level

3.3 Normalized Form Of All The Tables: To confirm consistent data flow, there is another phase of

normalization in which a developer has to analyze the data flow in

such way that whenever a many to many relationship exist he/she has

to project the database into more than one tables and there again try

to rejoin these databases to form the phase condition from where

these databases were projected and these phase conditions were

similar in department of computer sciences database system so, it is

proved that proposed database system is in normalized form.

At the end, there are all proposed entities and their attributes

showing primary keys to show their uniqueness and foreign keys

showing relationships among entities.

Student

1. St_id (PK)

2. St_name


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3. St_fname

4. St_dob

5. St_address

6. Phone_id (FK)

7. Nationality_id (FK)

8. Religion_id (FK)

9. Time_id (FK)

10. Session_id (FK)

11. Date_of_admission

12. St_id_card

13. Class_start_date

14. Package_id (FK)

15. St_picture

16. User_name (FK)

Time:

1. Time_id (PK)

2. Time

3. User_name (FK)

Fee Payment:

1. Reciept_No (PK)

2. St_id (FK)

3. Reciving_Date

4. Amount_Recived

5. Fee_description_id (FK)

6. User_name (FK)

Fee Description:

1. Fee_Description_id (PK)

2. Description


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3. User_name (FK)

Subject:

1. Subject_id (PK)

2. Subject_name

3. User_name (FK)

Subject Offered:

1. Program_id (FK)

2. Subject_id (FK)

3. User_name (FK)

Session:

1. Session_id (PK)

2. Session_year

3. Session_start_date

4. Session_duration

5. User_name (FK)

Program:

1. Program_id (PK)

2. Program_name

3. Admission_fee

4. Tution_fee

5. No_of_semesters

6. User_name (FK)

Qualification:

1. St_id (FK)

2. Emp_id (FK)

3. Course_id (FK)

4. Institute_id (FK)

5. Year


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6. Marks

7. User_name (FK)

Religion:

1. Religion_id (PK)

2. Religion

3. User_name (FK)

Nationality:

1. Nationality_id (PK)

2. Nationality

3. User_name (FK)

Results:

1. St_id (FK)

2. Semester_id (FK)

3. Subject_id (FK)

4. Attendance

5. Marks_obtained

6. Mid_term

7. Grace_marks

8. Assignment

9. Project

10. User_name (FK)

Semester:

1. Semester_id (PK)

2. Sem_st_date

3. Sem_duration

4. User_name (FK)

Course:

1. Course_id (PK)


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2. Course_Name

3. Course_Description

4. User_name (FK)

Institution:

1. Institute_id (PK)

2. Institute_name

3. Institute_address

4. User_name (FK)

Fee Package:

1. Package_id (PK)

2. Discount

3. Program_id (FK)

4. User_name (FK)

Phone:

1. Phone_id (PK)

2. Home

3. Office

4. Mobile

5. User_name (FK)

Classes:

1. Emp_id (FK)

2. Session_id (FK)

3. Subject_id (FK)

4. Time_id (FK)

5. User_name (FK)

Employee:

1. Emp_id (PK)

2. Emp_name


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3. Emp_fname

4. Emp_dob

5. Emp_address

6. Emp_email

7. Phone_id (FK)

8. Nationality_id (FK)

9. Religion_id (FK)

10. Date_of_appointment

11. Emp_id_card

12. Emp_photo

13. User_name (FK)

Emp_Scale:

1. Scale_id (PK)

2. Scale_Description

3. Medical

4. Conveyance

5. House_rent

6. Misc

7. User_name (FK)

Salary:

1. Emp_id (FK)

2. Scale_id (FK)

3. Payment_id (FK)

4. User_name (FK)

Payment:

1. Payment_id (PK)

2. Payment_description


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3. Payment_rate

4. User_name (FK)

Users: 1. User_name(PK)

2. User_password

3. User_level_id(FK)

User_Level 1. User_level_id(PK)

2. User_level

CHAPTER 4 Entities and Attributes

30

ENTITIES & ATTRIBUTES

To explain the system, it is quite necessary to explain entities and attributes so that a user can know about entries

and characteristics of fields. So there is explanation of entities and their attributes:

4.1 Entity Name: Student ATTRIBUTES:

Index Name Data type Format Length Not null Primary key Foreign key

1. St_id Number 999 2 Yes Yes No

2. St_name Varchar2 XXX 100 No No No

3. St_fname Varchar2 XXX 100 No No No

4. St_dob Date dd-mon-yyyy No No No

5. St_address Varchar2 XXX 200 No No No

6. Phone_id Number 999 5 No No Yes

7. Nationality_id Number 999 5 No No Yes

8. Religion_id Number 999 5 No No Yes

9. Time_id Number 999 5 No No Yes

10. Session_id Varchar2 XXX 5 No No Yes


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11. Date_of_admn Date dd-mon-yyyy No No No

12. St_id_card Number 999 35 No No No

13 Class_st_date Date dd-mon-yyyy No No No

14. Package_id Number 999 5 No No Yes

15. St_picture Number 999 5 No No No

16 User_name Varchar2 XXX 50 No No Yes

DESCRIPTION:

Name Description

St_id The Id Or Roll No of the Student It is a Primary Key here

St_name Name of the Student

St_fname Father’s name of the Student

St_dob Date of Birth of the Student

St_address Address of the Student

Phone_id Phone Id of the Student. It is the Foreign Key from the table of the Phone

Nationality_id The Foreign Key of the Nationality from the table of Nationality Table

Religion_id The Foreign Key of the Religion from the table of Religion Table


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Time_id The Foreign Key of the Time from the table of Time’s Table

Session_id The Foreign Key of the Session from the table of Session Table

Date_of_admission Date at which the student took admission in the department

St_id_card The Identity Card No of the Student Who Took Admission

Class_st_date Date at which the class of the student started

Package_id The Foreign Key of the Package from the table of Package Table

St_picture Name of the picture which is uploaded on the website

User_name The Name of the user Who changed or entered the information in this table

4.2 Entity Name: Time ATTRIBUTES: Index Name Data type Format Length Not null Primary key Foreign key

1. Time_id Number 999 5 Yes Yes No

2. Time Varchar XXX 50 No No No

3. User_name Varchar XXX 50 No No Yes


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DESCRIPTION:

Name Description Time_id The Id Assigned to time and it is primary key and vice verca

Time Name of the Time

User_name The user name of the user who edited or added the value of the above stated in the table

4.3 Entity Name: Fee_Payment ATTRIBUTES: Index Name Data type Format Length Not null Primary key Foreign

key

1. Reciept_no Number 999 5 Yes Yes No

2. St_id Number 999 100 No No Yes

3. Reciving_date Date dd-mm-yy 100 No No No

4. Amount_received Number 999 50 No No No

5. Fee_description_id Number 999 5 No No Yes



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DESCRIPTION:

Name Description

Reciept_no The No of the receipt issued to the student and it is a primary key

St_id The id of the student used here as a foreign key from the student table

Reciving_date The Date at which the fee was received

Amount_received The amount paid by the student and received by the concerned person

Fee_description_id The id of the fee as a foreign key student paid used from the fee_description table


4.4 Entity Name: Fee_Description

ATTRIBUTES:

Index Name Data type Format Length Not null Primary key Foreign

key

1. Fee_description_id Number 999 2 Yes Yes No

2. Description Varchar XXX 100 No No No


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DESCRIPTION:

Name Description

Fee_description_id The Id of the fee assigned to it in this table and it is a primary key

Description Description which type of Fee it is


4.5 Entity Name: Subject ATTRIBUTES:


key

1. Subject_id Number 999 2 Yes Yes No

2. Subject_name Varchar XXX 100 No No No



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DESCRIPTION:

Name Description Subject_id The id assigned to a subject It is a Primary Key here

Subject_name Name of the Subject


4.6 ENTITY NAME: Subject_Offered ATTRIBUTES:


key

1. Program_id Number 999 5 No No Yes

2. Subject_id Number 999 5 No No Yes



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DESCRIPTION:

Name Description Program_id The id assigned to the program here it is a foreign key from program table

Subject_id The id assigned to the Subject here it is a foreign key from subject table


4.7 Entity Name: Session ATTRIBUTES:


key

1. Session_id Number 999 5 Yes Yes No

2. Session_year Varchar XXX 100 No No No

3. Session_start_date Date dd-mm-yy No No No

4. Session_duration Varchar XXX 50 No No No



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DESCRIPTION:

Name Description Session_id The Id of the Session it is a Primary Key here

Session_year Year in which the session started

Session_start_date The Date of the start of the session

Session_duration The Duration of the session


4.8 Entity Name:Program ATTRIBUTES:


key

1. Program_id Number 999 2 Yes Yes No

2. Program_name Varchar XXX 100 No No No

3. Admission_fee Number 999 100 No No No

4. Tution_fee Number 999 100 No No No


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5. No_of_semesters Number 999 200 No No No


DESCRIPTION:

Name Description Program_id The Id of the program it is a Primary Key here

Program_name Name of the Program

Admission_fee Admission fee of the program

Tution_fee Tution fee of the program

No_of_semesters No of Semesters in the program


4.9 Entity Name: Qualification ATTRIBUTES:


key



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2. Emp_id Number 999 5 No No Yes

3. Course_id Number 999 50 No No Yes

4. Institute_id Number 999 50 No No Yes

5. Year Number 999 5 No No No

6. Marks Number 999 5 No No No


DESCRIPTION:

Name Description St_id The Id Or Roll No of the Student It is Foreign Key here from the student table

Emp_id The Id of the Employee It is Foreign Key here from the Employee table

Course_id The Id of the Course It is Foreign Key here from the Course table

Institute_id The Id of the Institute It is Foreign Key here from the Institute table

Year Year in which the course was passed

Marks Marks obtained by the person whose entry is made in the table



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4.10 Entity Name: Religion ATTRIBUTES:


key

1. Religion_id Number 999 2 Yes Yes No

2. Religion Varchar XXX 100 No No No


DESCRIPTION:

Name Description Religion_id The Id of the Religion It is a Primary Key here

Religion Religion Name



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4.11 Entity Name: Nationality

ATTRIBUTES:


key

1. Nationality_id Number 999 5 Yes Yes No

2. Nationality Varchar XXX 100 No No No


DESCRIPTION:

Name Description Nationality_id The Id of the Nationality It is a Primary Key here

Nationality The Nationality Name



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4.12 Entity Name: Results ATTRIBUTES:


key


2. Semester_id Number 999 5 No No Yes


4. Attendance Number 999 5 No No No

5. Marks_Obtained Number 999 5 No No No

6. Mid_term Number 999 5 No No No

7. Grace_marks Number 999 5 No No No

8. Assignment Number 999 5 No No No

9. Project Number 999 5 No No No

10. User_name Varchar2 XXX 50 No No Yes

DESCRIPTION:

Name Description St_id The Id of the Student It is Foreign Key here from the Student table


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Semester_id The Id of the Semester It is Foreign Key here from the Semester table

Subject_id The Id of the Subject It is Foreign Key here from the Subject table

Attendance The marks of the attendance

Marks_obtained The marks obtained by the student

Mid_term The marks obtained by the student in the mid_term exam

Grace_marks The marks given by the examiner to pass the student

Assignment The marks obtained by the student by the preparation of the assignments

Project The Marks of the project made by the student


4.13 Entity Name: Semester

ATTRIBUTES:


key

1. Semester_id Number 999 5 Yes Yes No

2. Sem_st_date Date yy-mm-dd No No No


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3. Sem_duration Varchar XXX 100 No No No


DESCRIPTION:

Name Description Semester_id The Id of the Semester It is a Primary Key here

Semester_st_date Date at which the semester started

Sem_duration The Duration of the semester


4.14 Entity Name: Course ATTRIBUTES:


key

1. Course_id Number 999 2 Yes Yes No

2. Course_name Varchar XXX 100 No No No

3. Course_description Varchar XXX 100 No No No



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DESCRIPTION:

Name Description Course_id The Id of the Course It is a Primary Key here

Course_name The name of the course

Course_description Description of the course


4.15 Entity Name: Institution ATTRIBUTES:


key

1. Institute_id Number 999 2 Yes Yes No

2. Institute_name Varchar XXX 100 No No No

3. Institute_address Varchar XXX 100 No No No



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DESCRIPTION: Name Description

Institute_id The Id of the Institute It is a Primary Key here

Institute_name Name of the institute

Institute_address Address of the Institute


4.16 Entity Name: Fee_Package ATTRIBUTES:


key

1. Package_id Number 999 5 No No Yes

2. Discount Number 999 100 No No No

3. Program_id Number 999 100 No No Yes


DESCRIPTION:

Name Description Package_id The Id of the Package It is Foreign Key here from the Package table


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Discount Discount provided

Program_id The Id of the program It is Foreign Key here from the program table


Entity Name: Phone ATTRIBUTES:


key

1. Phone_id Number 999 2 Yes Yes No

2. House Varchar XXX 100 No No No

3. Office Varchar XXX 100 No No No

4. Mobile Varchar XXX 100 No No No


DESCRIPTION:

Name Description Phone_id The Id of the Phone It is a Primary Key here


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House The Telephone Number of the House

Office The telephone number of the office

Mobile The telephone number of the mobile


Entity Name: Classes ATTRIBUTES:


key


2. Session_id Number 999 100 No No Yes


4. Time_id Number 999 100 No No Yes



50


Emp_id The Id of the Employee It is Foreign Key here from the Employee table

Session_id The Id of the Session It is Foreign Key here from the Session table

Subject_id The Id of the Subject It is Foreign Key here from the Subject table

Time_id The Id of the Time It is Foreign Key here from the Time’s table


4.19 Entity Name: Employee

ATTRIBUTES:


key

1. Emp_id Number 999 2 Yes Yes No

2. Emp_name Varchar XXX 100 No No No

3. Emp_fname Varchar XXX 100 No No No

4. Emp_dob Date dd-mon-yyyy No No No

5. Emp_address Varchar XXX 200 No No No


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6. Emp_email Number 999 5 No No No

7. Phone_id Number 999 5 No No Yes

8. Nationality_id Number 999 5 No No Yes

9. Religion_id Number 999 5 No No Yes

10. Date_of_appointment Date yy-mm-dd 5 No No No

11. Emp_id_card Varchar XXX 50 No No No

12. Emp_photo Number 999 35 No No No

13 User_name Varchar XXX 50 No No Yes


Emp_id The Id of the Employee It is a Primary Key here

Emp_name Name of the Employee

Emp_fname Father’s name of the Employee

Emp_dob Date of Birth of the Employee

Emp_address Address of the Employee

Emp_email Email address of the employee

Phone_id Phone Id of the Employee. It is the Foreign Key from the table of the Phone


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Nationality_id The Foreign Key of the Nationality from the table of Nationality Table

Religion_id The Foreign Key of the Religion from the table of Religion Table

Date_of_appointment Date at which the Employee was appointed in the department

Emp_id_card The Identity Card No of the Employee

Emp_photo Name of the picture which is uploaded on the website


Entity Name: Emp_Scales ATTRIBUTES:


key

1. Scale_id Number 999 2 Yes Yes No

2. Scale_name Varchar2 XXX 100 No No No

3. Medical Number 999 100 No No No

4. Conveyance Number 999 100 No No No

5. House_rent Number 999 200 No No No

6. Misc Number 999 5 No No No


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7. User_name Varchar 999 5 No No Yes


Scale_id Id of the Scale it is a primary key here

Scale_name Name of the Scale

Medical The amount given in the favour of medical charges

Conveyance The amount paid for conveyance charges

House_rent The amount paid for house rent charges

Misc Any Miscellaneous Charges Paid



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4.21 Entity Name: Salary

ATTRIBUTES:


key


2. Scale_id Number 999 100 No No Yes

3. Payment_id Number 999 100 No No Yes



Emp_id The id provided to the employee

Scale_id The Id of the Scale It is Foreign Key here from the Scale table

Payment_id The Id of the payment It is Foreign Key here from the Payment table



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4.22 Entity Name: Payment

ATTRIBUTES:

Index Name Data type Format Length Not null Primary key Foreign key

1. Payment_id Number 999 2 Yes Yes No

2. Payment_description Varchar2 XXX 100 No No No

3. Payment_rate Varchar2 XXX 100 No No No



Payment_id The Id of the Payment It is a Primary Key here

Payment_description Description of the payment

Payment_rate The rate of payment provided to the employee


CHAPTER 5 Interface

56

5.1 Interface Design: The user interface of a web app is its “first impression”.

Regardless of the value of its content, the sophistication of its

processing capabilities and services and the overall benefit of the web

app itself, a poorly designed interface will disappoint the potential

user and may in fact cause the user to go somewhere else. Because of

the sheer volume of competing web apps in virtually every subject

area the interface must “grab” a potential user immediately. There are

some guidelines I have kept in front of me when I was designing the

user interface:

Server errors, even minor ones are likely to cause a user to leave the

web site and look else where for information or services.

Reading speed on a computer monitor is approximately 25 percent

slower than reading speed for hard copy. Therefore, do not force the

user to read voluminous amounts of text, particularly when the text

explains the operations of the web apps or assists in navigation.

Avoid “under-construction” signs they raise expectations and cause

an unnecessary link that is sure to disappoint.

Users prefer not to scroll important information should be placed

within the dimensions of a typical browser window.

Navigation menus and head bars should be designed consistently and

should be available on all pages that are available to the user. The

design should not rely on browser functions to assists in navigation.

Aesthetics should never supersede functionality.

Navigation options should be obvious even to the casual user. The

user should not have to search the screen to determine how to link to

other content or services.

CHAPTER 5 Interface

57

5.2 Screen Shots of the Interfaces: This is the main page of the website with which we get access to the

whole website. In other words, we can call it the home page.

Sign Up Page

The Sign Up page for the users who want to view the information. Here

the user enters the password and username then if his username is in the

group of administrators he will view the administrative panel or page through

which we can control the whole website. The administrator has the full rights

to access or delete any record or change the password or level of any user.

But if the username, which is entered, is in the group of student or employee

then the user who signs in gets only his own data. This data is in read only

CHAPTER 5 Interface

58

form and the user cannot change his data. He can only change his password

and then sign out.

The Next Page The user entered his username and password now if the user is an

administrator or belongs to that group then he views the page given as

follows:

CHAPTER 5 Interface

59

From this page as this bears the Name “Administrator” on it we can

control the database. You can see that the user can view the username with

which he has signed up. All the names shown on the page are links to other

pages. When you click on any link we can view the page with the help of

which we can view or alter the whole table. The three text boxes shown on

the bottom the page are for searching purposes. The first is for students i.e. if

the administrator wants to search the record of a specific student then he just

enters the roll no of the student and click on the search button. After it a page

is displayed which shows the fees, results and personal information of that

student. Now the administrator can change or alter any information in those

students’ records. Similarly when the admin enters the empid of any

employee in the text box and searches then the classes schedule, salary

information and personal information. Similarly when a username is entered

CHAPTER 5 Interface

60

in the text box of users and searched then the complete information of that

user is displayed.

New Student Page

This page is used to add new student to the database. From the

nationality or religion or any combo box we select any nationality or

religion and the other special thing is this that in numeric fields you

cannot enter any character value and vice versa. After you have

completed the fields the save button saves the records in the database but

if the record exists in the data base then a message is displayed on the

next page that duplicate entries are not allowed. You can see some links

on the top of the web page. These are direct links to some WebPages

used in the website.

CHAPTER 5 Interface

61

New Employee Page

This page is used to add new employee to the database. From the

nationality or religion or any combo box we select any nationality or

religion and the other special thing is this that in numeric fields you

cannot enter any character value and vice versa. After you have

completed the fields the save button saves the records in the database but

if the record exists in the data base then a message is displayed on the

next page that duplicate entries are not allowed. You can see some links

on the top of the web page. These are direct links to some WebPages

used in the website.

CHAPTER 5 Interface

62

New User Page

This page is used to add new users to the database. It is a special

thing is this that in numeric fields you cannot enter any character value

and vice verca. After you have completed the fields the save button saves

the records in the database but if the record exists in the data base then a

message is displayed on the next page that duplicate entries are not

allowed. You can see some links on the top of the web page. These are

direct links to some WebPages used in the website.

CHAPTER 6 Conclusion

63

CONCLUSION 6.1 The Goal at the End

In this era of life, it has become need of every office to have a

competitive, consistent and efficient database system. The department

of computer sciences had a manual system for the management of

employees or students, as there were a lot of problems that they had

to face and these problems were cause of time consumption of the

staff. They have to waste their time in searching of just their required

information. In other words, they were not taking advantage of the

most amazing thing in this world, which not only saves time but also

saves the labor.

The solution of all the above stated problems was the need of

a normalized database system, which should not be online but also

provide global access to every person around the whole world and

this need could be accomplished by my T&CS (Touch and Click

Information System). It has all those features that should be in a

website or a web based system of an educational institution. Some of

the main features are given below:

Global Accessibility:

As the Internet is accessible throughout the whole world and

the website is placed on the Internet so you can access it from any

part of the world.

CHAPTER 6 Conclusion

64

Security:

Each and every user is provided a username and

password so no one can access any other person’s data or

information.

Redundancy:

Information about the students and the employees are stored

in a systematic way such that there is no data redundancy and data is

not in scattered form. User just has to tell its requirement; Touch and

Click System will search it by itself.

User Convenience:

It is quite convenient for the user to just enter username and

password and he requires no newer version of internet explorer or

web browser to view the website in other words on client side the

website requires no specific alteration or software.

From all above points and project implementation and

performance shows that Touch and Click System is an exemplary

database system and it would be very beneficial for the user to use it.

final project master in computer sciences

Software