fiendship & service ladies’ circle international...b.adopon of the minutes of the agm 2015,...

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LADIES’ CIRCLE INTERNATIONALFriendship & Service

MINUTES OF 57TH COUNCILLORS MEETINGCAPE TOWN, SOUTH AFRICA

25 AUGUST 2016

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Agenda

1. Opening of the mee�ng2. Ligh�ng of the Candle of Friendship 3. Reading of Aims & Objec�ves of Ladies’ Circle Interna�onal 4. Introduc�on of:

a. LCI Board b. Councillors of Full Member Countries c. Na�onal President / Chairman of Associate Member Countries d. Past LCI Officers e. Observers & Guests f. Apologies & Gree�ngs

5. Announcement of the Minute Secretary6. a. Confirma�on and Adop�on of the Annual General Mee�ng 2016 Agenda

b. Adop�on of the Minutes of the AGM 2015, held on 21st August 2015, Akureryi, Iceland. c. Ma�ers arising there from, if any d. Final Financial Report of ~Akureyri, LCI Conference 2015

7. Ma�ers arising, if any, from the Full Year Report of Countries8. ‘3-minute speech’ 9. LCI 2015-2016 Ac�vity Highlights Presenta�on

a. LCI Presidents Report10. Extension

a. Extension Report11. Associate Member Country12. New Full Member Country 13. Financial Report

a. LCI Treasurer’s Report 2015-2016b. Presenta�on of Budget 2016-2017

14. Read through the Agenda of the LCI AGM 2016, discussion and explana�on of standingorders, procedures etc.

15. Proposals a. Rules and Guidelines submi�ed by LCI Board b. Vo�ng for Guidelines

16 Presenta�on of nominees for LCI Officers a. LCI Vice President 2016-2017 b. LCI Secretary 2016-2017 / 2017-2018

17. LCI Interna�onal Service Projects a. Report on ISP 2015-2017

19. LCI Conferencesa. Report on the LCI Conference 2017 - LC Denmark b. Report on the LCI Conference 2018 – LC Norwayc. Applica�on to host LCI Conference 2019

20. Any other business a. Tombola

21. Date & Place of the Councillors’ Mee�ng 2017 22. Closure of the mee�ng

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Mee�ng opened at: 09:15

Conference Convenor Judy Theunissen welcomed all to the AGM and all the house-keepingformali�es addressed.

LCI President Ruth Hungwe opened the mee�ng welcoming all Circlers and Guests and wished that agreat mee�ng will be had.

She reminded the ladies to remember the LCI mo�o of "friendship & service" throughout themee�ng.

There was a special acknowledgement of the Associated Clubs leadership present, namely: -

Round Table Na�onal President Altaf Jeevunjee

Agora Interna�onal President Thahn Thao Lyi

Tangent Club Interna�onal President Anna Åkesson

She thanked them for expressing their commitment to Side by Side commitment by being there.

She also made special men�on of the following ladies.

• Ladies Circle Interna�onal Past Officers: Susanna Georgii, Sylvia Mwansa, Gi�e Hoyer,Mariame Hichaux and Chris�na Jørgensen.

• Past LC South Africa Presidents Sandy Van Niekerk (also past President of Agora ClubInterna�onal

• Ladies Circle South Africa past Presidents Susarah Carpenter, Lisa Schlecter, Sonel Lindeque,and Judy Theunissen

• Past Presidents and Founding Circlers and Office Bearers for Ladies Circle and now AgoraBotswana Fuzlin Egner, Bilkiss Moorad

LIGHTING OF THE CANDLE OF FRIENDSHIP

Ligh�ng the candle is a symbol of friendship locally, na�onally and interna�onally where it reminds usof our mo�o of Friendship and Service by crea�ng togetherness with many circlers around the world.

Sumaya Khan from LC Botswana lit the Candle of Friendship.

Furthermore, a moment of silence was observed in remembrance of all the Circlers both past andpresent who passed away during the in the circling year.

NATIONAL ANTHEMS

These Anthems were played in the following order:

South Africa’s na�onal Na�onal Anthem was played in honour of hos�ng country South – Africa

Botswana’s Na�onal Anthem was played in honour of LCI President�

South Africa’s Na�onal Anthem was played in honour of LCI Past President

Denmark’s Na�onal Anthem was played in honour of LCI Vice President

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READING THE AIMS AND OBJECTIVES OF LADIES CIRCLE INTERNATIONAL

IPP� Chantess Wiggill read the aims and objec�ves which are:

● To promote interna�onal friendship, understanding and goodwill by encouraging members toextend their knowledge of each other and other people.

● To promote, coordinate and develop the extension of Ladies’ Circle throughout the world.● To be non-poli�cal and non-sectarian.● To promote, co-ordinate and develop working rela�onship with Round Table interna�onal

wherever possible.

INTRODUCTIONS

All the below men�oned Office Bearers were introduced and noted as being present.

LCI BOARD 2015-2016

Posi�on Name Country

President Ruth Hungwe-Rukarwa Botswana

Past President Chantess Wiggill South Africa

Vice President Gry Haugen Denmark

Treasurer Sirli Rooma Estonia

Weblady Hildur Halldórsdó�r Iceland

Secretary Ruth Curry GB&I

NATIONAL COUNCILLORS OF FULL MEMBER COUNTRIES


PresidentDoris Froetscher

Austria

Vice PresidentMar�na Hagspiel

Austria

Na�onal TreasurerJoyce Tahon

Belgium

Vice PresidentVeerle Van Autreve

Belgium

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President Melissa Thula Kadzirange Botswana

Vice PresidentSimiso Ncube

Botswana

PresidentMaria Mil�adou

Cyprus

Vice PresidentYiota Koutsopetalou

Cyprus

PresidentChris�na Schultz-Møller

Denmark

Vice PresidentTanya Bensouda Bjerre

Denmark

PresidentKris�na Seema

Estonia

Vice PresidentEna Reedi

Estonia

PresidentSoja Männistö

Finland

Vice PresidentMinna Hämäläinen

Finland

PresidentAlexandra Brizzi Mayer

France

Vice PresidentAicha Berdouzi

France

PresidentZoe Kate Gaskill

GB &I

Vice PresidentAlexandra Benne�

GB &I

PresidentJulia Stratmann

Germany

Vice PresidentGudrun Krueger

Germany

PresidentHafdis Inga Haraldsdo�r

Iceland

Vice PresidentHildur Kris�nsdo�r

Iceland

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President Masuma Ali Vagh India

Vice PresidentPrachi Agarwal

India

PresidentAdi Beery

Israel

Vice PresidentShani Pinkus

Israel

PresidentLorenzo Romano

Italy

Vice PresidentFederica Vigolo

Italy

PresidentSanita Krankale

Latvia

Vice PresidentZane Dreifelde

Latvia

PresidentLaima Luksiene

Lithuania

PresidentVassilissa Lyonbovin

Luxembourg

Vice PresidentCaroline Goebel

Luxembourg

PresidentBrenda Ravo Rakotovelomanantsoa

Madagascar

Vice President Jose�e Hanitra RazafindrakotoMadagascar

PresidentKenza Sbihi

Morocco

Vice President Hind Benchekroun Morocco

President Rashmi DasNepal

Secretary Ar� AgrawalNepal

PresidentLiesbeth Stallman

The Netherlands

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Vice President Marieke Van Gent The Netherlands

PresidentHege Swan Loevlund

Norway

Vice President Solveig Kaasen GjoevikNorway

Appointed Rep.Clara Dobrea

Romania

PresidentPeta-Lyn Foot

South Africa

Vice President Bronwenn OdendaalSouth Africa

PresidentAnne Aspenberg

Sweden

Vice President Jenny HultmanSweden

PresidentSharon Telebwe Zambia

Vice President Chinyama Tembo MiyobaZambia

PresidentPamela Rumbidzai Boka

Zimbabwe

Vice President Prudence MakoreZimbabwe

COUNCILLORS OF ASSOCIATE MEMBER COUNTRIES


SecretaryPerpetue Ayinkamiye

Burundi

PresidentWangari Ngugi

Kenya

SecretaryLucy Ho

Mauri�us

PresidentPrincess Jimenez United States of

America

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The following Past LCI Officers were recognised for being present.


Past LCI President 2012-2013 Gi�e Hoyer Denmark

Past LCI Treasurer 2013-2015 Mariame Hichaux Belgium

Past LCI President 2005 – 2006 Sylvia Mwansa Zambia

Past LCI President 1995 – 1996 Susanna Georgii Germany

Past LCI Secretary 2007 – 2008 Chris�na Jørgensen Denmark

The following people who were present were acknowledged:

Conference Conveners:

LC South Africa in 2016 Judy Theunissen

LC Denmark 2017 Me�e Lindekilde

LC Norway 2018 Solveig Kaasen

ISP 2015-17 – Li�leBigHelp, from LC Denmark Karina Lind

Nominees for LCI Vice President 2016-17 and LCI Secretary 2016 - 2018.

● Anne Ahlefelt, LC Finland – LCI Vice President● Linn Silveira Salles, LC Germany – LCI Secretary● Sandra Murahwa- Chitewe, LC Zimbabwe – LCI Secretary

All circlers a�ending the AGM for the first �me were asked to stand to be recognised.

This year there were no Circlers in the room celebra�ng their birthdays. President Ruth Hungwe’sparents, who were in the room celebra�ng their 56th Anniversary were introduced and recognised.

APOLOGIES, GREETINGS

LCI Secretary Ruth Curry read the gree�ngs and apologies received:

APOLOGIES

Kirsten Go�schalk Nielsen – LCI President 1987 / 1988Niina Hämäläinen – LCI Secretary 2001 - 2002Kirsten Hahn (former Pressl) – LCI Treasurer 2005 – 2007 and 2009

Veerle De Jonge, LCI Secretary 2004 - 2005

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Johanna Ni�ve - LCI Weblady 2009/10

Bente Stabell – LCI President 1990 – 1991

Susanne Nørager - TCI President 2014-2016

Veronique Stern – LCI President 2001-02

Margaret Hughes – LCI Treasurer 1986 – 1987

Giselle Ecury - LCI Secretary 1997 – 1998

Dagny Leifsdo�r – LCI Treasurer 2001 – 2003

Hanne Thorsgaard – LCI Treasurer 1979-1980

Daniëlle Gardin - LCI President 1998-1999

Ashwini Surendar – LCI President 2002-2003

Nicola West Grewar - LCI President 1999 – 2000

Johanna Ni�ve - LCI Weblady 2009/10

Ladies Circle Hong Kong

Ladies Circle Tunisia

GREETINGS

Gree�ngs were received from Past LCI Officers who were not present;

Tracey Wilkinson, Past Interna�onal President

Sharon Tait, Past Interna�onal President

Leon�ne van Rooijen, Past LCI Secretary

Kathleen Flynn, Past LCI President

Kate Jones, Past LCI Secretary

Linda Rodriguez- Sierra, Past LCI Secretary

GREETINGS BY ASSOCIATED CLUBS

Gree�ngs from Round Table Interna�onal were brought by President 2015/16 Altaf Jeevunjee

Gree�ngs from Agora Club Interna�onal were brought by their President 2015/16 Thahn Thao Lyi

Gree�ngs from Tangent Club Interna�onal were brought by their President 2016/17 Anna Åkesson

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STATEMENT OF QUORUM ACCORDING TO RULE 7-11

LCI Secretary Ruth Curry informed the mee�ng that according to the LCI Rule 7-11, the quorum shallbe two thirds (2/3) of the members en�tled to vote.

The number of Full Member Countries present were 27 out of 28 and they would have 54 votesaltogether.

Against this rule, by virtue of the members present, there was a quorum in accordance with LCI rulesand the mee�ng was deemed to be duly convened.

MINUTES SECRETARY

The Minute Secretaries were Gaone Keitumetse – Vice President 2016-2017 LC Botswana and LukachiMwale – Secretary 2016 -2017 LC Zambia

TELLERS

The Tellers were Angela Hook of LC GB&I and Eva Björg Skúladó�r Eva Skulado�r of LC Iceland

SCRUTINEER

Mariame Hichaux Past LCI Treasurer 2013/2015 was the Scru�neer.

The majority is always based on the votes cast and the absten�ons do not count.

Detailed instruc�ons were presented at the Councillors Mee�ng regarding the du�es of the Tellersand the Scru�neer, and full standing orders pertaining to the vo�ng system to be adopted during theproceedings of the AGM. Therefore, these procedures were not repeated again during this mee�ng.

President Ruth Hungwe reminded all about the following:

75 % (3/4) majority of the votes cast is needed, and this translates to 41 votes

● To accept a report● To approve a recommenda�on ● To pass a new rule or altera�on to an exis�ng one ● To accept an altera�on to the Standing Orders of the LCI AGM● To adopt the minutes of the previous AGM

However, to pass a resolu�on regarding finance the rules require 75% of the cast votes. Based on the27 Full Member Countries present and the addi�onal votes for the 20 eligible countries means that56 votes are required to approve a financial vote.

A straight majority (50% plus one vote) is needed, this translates 28 votes

● To accept an amendment on a proposal ● To withdraw an item from the agenda ● To accept a Charity Project ● To elect an LCI officer ● To accept an invita�on to host the LCI Conference

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The vo�ng slips were explained as follows:

GREEN – In favour

RED – Against

WHITE - Absten�on

BLUE- For the extra Financial vo�ng

CONFIRMATION AND ADOPTION OF THE AGM MEETING 2016 AGENDA

The agenda was:

Proposed by: LC Austria

Seconder by: LC Sweden

Vo�ng took place by show of hands.

In Favour 51 votes

Against 0 votes

Absten�ons 0 votes

The Annual General Mee�ng 2016 Agenda was adopted

ADOPTION OF THE STANDING ORDERS

CONFIRMATION AND ADOPTION OF THE STANDING ORDERS

Over the last eight years, the LCI Board has decided not to read the Standing Orders because theseare printed in the AGM Booklet. At the Councillors Mee�ng all ques�ons from the Councillors to theStanding Orders were clarified.

It was further clarified that any member a�ending the AGM may speak on any resolu�on.

Standing Orders:

Proposed by: LC South Africa

Seconder by: LC Italy

In favour: 50 votesAgainst: 0 votesAbsten�ons: 0 votesAll votes were in favour and the Standing Orders of the LCI AGM were adopted

NB: When vo�ng started some of the vo�ng delegates were not in the room so there were less votescounted for the adop�on so the unanimous vote of the 54 did not apply on these first two votes asper standing orders confirmed regards votes required. This will also apply to some instances somevo�ng took place at a later stage of the AGM when vo�ng members were not at their seats which willexplain some different numbers against standing orders. All majority standing order guidelines wereapplied though.

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ADOPTION OF THE MINUTES OF THE AGM 2015, HELD ON 21TH AUGUST 2015 IN AKUREYRI, ICELAND

Minutes of the AGM held on the 21th August 2015 in Akureyri, had been circulated on the 10th of July2016 when all the LCI Conference documents were sent out to the Councillors.

There were no ma�ers arising

AGM minutes were;

Proposed by: LC GB&I

Seconded by: LC ZIMBABWE

In Favour: 54 votesAgainst: 0 votesAbsten�ons: 0 votes

All votes were in favour and the Minutes of the AGM held on the 21st of August 2015 in Akureyri,Iceland were adopted.

IPP Chantess and President Ruth signed the minutes.

Final Financial Report of ~Akureyri, LCI Conference 2015 The Report was presented by the Convenor of the Conference 2015 Hildur Halldórsdó�rHildurHalldorsdo�r. The Ladies of LC Iceland were commended for their good work of presen�ng a worldclass event which was enjoyed by everyone who a�ended.

Their surplus will help to boost the LCI�Travel Funds. The ladies were encouraged to a�end LCI AGMsas that is how funds are fed through par�cipa�ng in such events.

The surplus was a�ributed to the fact that they did not outsource any services. They did everythingthemselves including making decora�ons and this allowed them control over everything that they didand also allowed them to contribute a healthy amount to the LCI Coffers.

Their ini�al cos�ng was around the breakeven figure of 350 and then they experienced the windfall ofover 570 guests and this allowed for the figures seen below in the final financial report. It wasemphasized that they did not set out to make the surplus that they did.

Ruth commented that for her it was a sign of what happens when people come together with oneheart and one vision. The universe has no choice to respond to oneness and that was the case in LCIceland and the proof is something to be proud of.

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MATTERS ARISING FROM MEMBER COUNTRIES FULL YEAR REPORTSThere were no ma�ers arising, from the Full Year Report of the Member Countries.

THREE MINUTE SPEECH

In many countries there is a tradi�on of a ‘3 minute speech’ at all mee�ngs and it has become a partof the LCI Conference tradi�ons since the 2011 AGM in Hamburg. It was introduced by LCI pastPresident 2010-2011 Malin Arenius (Sweden). In keeping with the tradi�on, Soja Männistö, from LCFinland was asked to present her “3 minute speech”.

Dear LCI President Ruth, LCI Board, Councillors and Circlers!

It is a huge honor to stand here in the front of you and keep 3 minutes speech. When Rue asked me tokeep this speech, I was warmly touch in my heart. Rue means a lot to me as a circler and also as avery good friend!

I was thinking what do I want to say to you? What does LC means to me? Well it is love, friendshipand caring between circlers around the world! That is the biggest feeling that I have!

I know that all of us have friends: new and old one, locally, na�onally and interna�onally. It does notma�er where you are, close or far away. Or if we don´t see each other o�en, or if you are older ormuch younger. You just have the connec�on, the feeling of being close, the feeling of love betweenfriends!

It is so amazing. And if I try to explain it, I just can`t find the right words! The friendship and lovebetween circlers are something unique! I didn`t know that this kind of thing is possible un�l I becamea circler. It is wonderful to get dear friends when you are adult. The life gets a whole new meaning!

In my �me in LC my heart has been fulfilt with happines, joy, love and true friendship. I hope that youhave experienced the same.

And to you who are at the first �me in LCI AGM: go, open your hearts and make new friends, enjoy,have fun and go with the flow! This is the moment that we won`t forget! This is the moment that willstay in our memories! This is our moment, because we truly are one!

LCI BOARD 2015-2016 FULL YEAR REPORT

Presented by the LCI President Ruth as follows;

The last twelve months have been phenomenal. From opening our hearts in Iceland, through to thispiece of heaven on earth where we own a city – “My Cape Town” - there is not a single experiencethat has le� me regre�ng my decision to join the LCI Board as VP knowing that the day would comewhen I would have the honour of being your President - the first among equals. Every experience whether it be jumping into -18 degrees freezing water in Finland with my friendscheering me on and at �mes holding my hand, or si�ng for hours without sleep trying to catch adeadline or when on a personal note; something is not going well on the work front or I get a phonecall that Neema my daughter has a situa�on that needs me in Zimbabwe but I am in Romania aboutto address a group of friends on LCI official business or generally speaking when everything that could

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go wrong goes wrong in my mul�ple worlds (and I do have at least 3 worlds), I am pleased to say thatall of the curve balls life has thrown me at this incredibly busy pocket of �me in my life has beenworth it.

I am pleased to say that I have grown in all the areas of my life. When I presented myself to you firstin 2013 and then in 2014 I said, “What is the purpose of a life without challenges”? I s�ll stand by thisstatement because I now know firsthand that they are essen�al to building any form of capacity.Thank you LCI for having given me the opportunity to grow. The trick in life is finding opportuni�esand I am truly grateful that I found the opportunity to lead a fine Associa�on and I only hope that Ile� no part of this opportunity unexploited.

I believe that throughout my journey as a Boardie, I have found the meaning of friendship becomingmore tangible and profound. Amazing experiences were lived out and were replaced by new ones asthe days of my Presidency unfolded, leading up to this new experience of “My Cape Town” the 57th LCIAGM.

When I became President in Iceland there was a ques�on that I was asked by many – “are younervous?” My answer was I am not nervous about having the �tle conferred upon on me as thisposi�on was guaranteed to me when I became VP in Lithuania 2014. I must have sounded arrogantbut I further explained that my nervousness was going to come at Cape Town as this is the placewhere I shall personally be judged, as to whether I was the President that LCI needed for the period2015/16. I am not referring to popularity here but rather I am talking about probing myself andasking myself and you my friends - did I live the message of being a friend of example, did I deliver onmy mandate as an exemplary servant of the Associa�on that has bestowed this honour upon me?Have I demonstrated oneness in all that was set before me to administrate? There are many ways toask the ques�ons of my delivery but I will leave it to you my fre-mily (a new word I created for friendswho have become family) to determine the success or failure rates. Therea�er iden�fy the areas Iwas weak in hopefully use the future to make correc�ons to what I missed or did not accomplish inthe spirit of oneness.

The message We Are One is nothing new to what we do, but it is rather only a reminder of what wealready do. We have one heart, one vision, one accord to promote the goodness of service and thebeauty of giving that service surrounded by the spirit of friendship. As your chief friend I would like toapplaud you for all you have done in the name of friendship and service this year. I would like tocommend you for your decision to Circle whether you are a new member or an old member or a pastCircler – it is what we do that offers hope to the hopeless and that is an outstanding quality by anystandard. Most importantly we need to recognize ourselves and understand who we are and what webring to our communi�es, the ones we live in and the ones we choose to impact.

This word FRIENDSHIP that we believe is a part of who we are is a spirit that I believe lives andbreathes. It has kept thousands of ladies in different parts of the world seeking to rise up and be ablessing in situa�ons that are dry and lifeless. When we ac�vely prac�ce our aims and objec�ves, lifeand hope are breathed into the situa�ons we purpose to bring change to.

I shared this message with you in the hope that you would embrace it and own it. It was not to stay asRuth’s mo�o but to transform into our mo�o. I also acknowledged that I was not naïve to think thattrue oneness would come in the 12 months of my Presidency, but it is my hope that I planted a seedand we will reap the fruit as the future unfolds. It is very possible that some of us did not fullyunderstand the mo�o and also some did not get to embrace it. I shared the heart behind thismessage in Iceland that it comes to confront the dysfunc�ons in our rela�onships with those whomwe are circling with. I therefore would like to urge us at all �mes, to con�nually examine ourselvesand when we encounter conflict that we step back and take a moment to reflect on those situa�ons.With an honest heart; ask ourselves if our contribu�on to the situa�on is fair and just and does it

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built goodwill and be�er friendships. If there is a hint of nega�vity to the answers to these ques�ons,then there is call for us to rise up and work on these problem areas. We have to open our hearts andallow the spirit of friendship to work in our lives, we have to find ways of bridging the gaps andunderstand that we will always be different in our thoughts and how we go about things and onenesswill come and perfect our flaws. Of course all this must be done in an atmosphere of love and beguided by the structure of rules and guidelines we subscribe to. Moreover, not by emo�ons but bywhat defines us - FRIENDSHIP

The bonds created here are real and are most evident when we are at the two extreme poles of joyand sorrow. That is the unique commodity which brings abundant life to us. It is about being there forone another in the good and the bad �mes to effec�vely deliver service to members of our humanrace whether we know them or not. We all have all known the joys of friendship – it is when yourfriends are with you whatever you are going through or doing.

It is against this background I will share with you what we have managed to do this past Circling year.

Interna�onal Service Project – Li�leBigHelpYou ladies have been wonderful in your support of our ISP in all the different ways you have sought todo this. I have been fortunate to communicate a couple of �mes with Karina and the ladies of LC 54Aarhus and I believe that we have the right people running this project on behalf of our LCI family. Wewill have a detailed report from them but I would like to share that as my final Presiden�alassignment I have elected that I will visit the home and stay a night with the girls on my way to Nepalfor RTI next week. I felt it was important for me to do this and as such I chose a cost effec�ve way todo so. I promise to send pictures and give some firsthand informa�on about my �me with our girlsand their guardians.

MembershipDuring this year I met with several past LCI Presidents who shared with me that there was a �mewhen membership sat at 20,000 plus. This led me to ask why we are not recording these numbers andI feel that we must con�nue to probe ourselves why we do not seem to be going above the 13,000mark. We also looked at the figures for the past 5 years and we arrived at a sugges�on that it couldbe that some repor�ng on membership statements could have some errors because interes�nglyenough we report growth in our Full Year Reports but our Membership Statements do not reflect thisgrowth. This is a conversa�on that we will con�nue in our delibera�ons. My personal thinking is wecan double our figures if we endeavour to ensure that within the coming year each Circler iden�fies aprospec�ve Circler and walk with them into Circling. Membership is essen�al to our growth.We are pleased to report that we got 33 new Circles and over 500 new known Circlers. Thank you tothe countries which focused on membership growth.

ChartersWe had two great charters on two great con�nents. LC Kenya and USA, welcome to our family. Ia�ended both Charters. I inducted mostly young ladies and this gives me the hope that we are set togrow and our future is guaranteed in these countries by virtue of the ages of the founding Circlers.

ExtensionsIn this AGM the Council will decide whether we will admit Sri Lanka and Malta to our Associa�on.Many thanks go to the countries who have stepped up to provide Godmother assistance to thesecountries – LC GB&I and LC Romania. I would also like to say thank you to the Side by Side partnerswho have been instrumental in helping us start the conversa�ons around extensions. I would like tomen�on my partner in good crime Altaf Jeevunjee, it was your realisa�on that you cannot be an RTIPresident without the component of Ladies Circle in your home country. I believe that planted theseed and had RT Sri Lanka bring a conversa�on to LCI. There are quite a number of prospec�ve countries who wish to join us and we will hear more about

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them.

Full Member CountriesNo countries applied for Full Membership this year but I would like to encourage our Associatemember countries to consider growing into this full status. When you grow you build capacity notonly for yourselves but you will also be able to do more in your Circling. I am going to call you out –Burundi, Slovenia let us put our heads together and see how to ac�vely plan to change statuses.Nothing is impossible.

Mid Term Mee�ngsThis year we had 2 mee�ngs, one in Leuven Belgium and another in Mauri�us. I had the privilege ofa�ending both and found delegates at both mee�ngs were very engaged in what we had gathered todo. It was very encouraging to note that the Leuven mee�ng was over-subscribed, that the assignedvenue could not hold the delegates. Mauri�us had smaller numbers but equally live discussions werewitnessed there too. What was remarkable was that both mee�ngs had a considerable amount ofMTM virgins and watching the new ladies par�cipate was priceless. May this mark the beginning ofgreater par�cipa�on by the members at this smaller mee�ng, which is as equally important as the LCIAGM as it is a place where the non-councillors can fully par�cipate in sharing their ideas and thebonds of friendship strengthened. I say any excuse to get together with friends is a good excuse.

Newsle�ersWe produced 4 newsle�ers with the help of my wonderful editorial team which comprised of the fullboard during the past year. Thank you to all those who joined us in this effort to share news by pu�ngtogether ar�cles and we only hope that they are being forwarded to the membership and mostimportantly being read. I would like to inform you that many hours go into ge�ng the news readyand it is disheartening to conclusively note that not many people are reading them. We have reasonto believe that we need to find ways to ensure that this is a communica�on tool worth having as apart of our communica�on structure. Of course we are guided by you if you have other ideas. I am afirm believer that friends who communicate with one another are always be�er placed to serve oneanother and others. We had posi�ve comments about the new format and would like to say pleasekeep speaking to the Boards so that whatever we do, we remain relevant.

TravelsI was very ambi�ous with my travel plans and I am pleased to say I am thankful that I managed to seeeveryone I set out in my plans to see. The idea behind where I went was about going to visit friendswhom we have not seen for some �me, Charters and anniversaries celebra�ons. In order to keepcosts down we also planned the travels around important events. With the help of the past TreasurerMariame Hichaux, we looked at how I could accomplish my crazy plan ensuring that the traveli�nerary was accomplished as cost effec�vely as was possible. We devised a plan that would say,enroute to an official event I would make a few stopovers with friends.

I managed to see friends in Estonia to celebrate their 25th Anniversary whilst going to Romania toa�end the Agora 19th AGM which would be happening 10 days apart. So instead of going back toMama Africa I would see LC Latvia, LC Austria, LC Slovenia and LC Romania in between. It worked outpre�y well and I got to bond with many ladies and made friends for life.

I experienced a new level of the meaning of the word friendship and Side by Side in Morocco whenwe were hosted there for BM2. Enroute to MTM Leuven in January I stopped over with my friends inLC France, Belgium and Luxembourg. On my way to the USA Charter I a�ended BM3 in Finland.During BM 4 in the UK I got to a�end GB&I NALC’s 80th Anniversary with the en�re Board. I alsoa�ended the AGM of my sisters in Burundi, celebrated LCI Day with my people in LC Zimbabwe.

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I was definitely spoilt in every place I went to as I found ladies who are addicted to the circling. Iprobably upset their programmes when I asked for us to sit and chat so we get to know each otherbe�er instead of doing sightseeing tours. When I parted with these new friends of mine, I le� with asense of accomplishment knowing that on any given trip I had gained mul�ple friends in the day ortwo that I had found to spend with Circlers who was available. The hos�ng was incredible

I did not only travel outside of Botswana, but I also found �me to visit within my Botswana. I wasfortunate to visit a special group of ladies who form LC 5 Orapa. This was a 1000km road trip withother Circlers. The only place I did not have to really travel to, was to my local Circle mee�ngs at LCGaborone No 1 but the 15 minute drive to the monthly mee�ngs s�ll had me excited as it was likegoing home to my roots to reunite with my family.

Side by SideA year ago I could say interna�onally, the only Round Tablers I only knew were Jason Thomson andAltaf Jeevunjee. Regionally it was my side by side partners in RT Area Botswana and Zimbabwe butNOW…I think my Tabler friendship base grew by about 1000 including special Club 41 Interna�onalmembers from across the globe. This was the same with Agora and Tangent I only knew the Boardmembers of these two Associa�ons and had close rela�onships with Thahn Thao Lyi and SusannaNøorager and now am cul�va�ng one with Anna Åkesson. I now have friends like Janice O’Neill andSusanna Georgii who just happen to be beau�ful souls, who have decided to come and join in thecelebra�ons of the spirit of friendship and service. We met in Landshut Germany and we are char�nga way forward to clearly define the 5 Clubs 1 Vision and I believe in the coming year our ideas willhave more structure.

I would like to take this opportunity to thank the men and women who are part of the Side by Sidevision for all they have been to me personally and also to the whole LCI family at large. We arebecause you are.

I believe what is le� for me is to give thanks and honour where it is due.

FirstlyFirstly, to my parents who are with us today. Mama and Baba (Mum and Dad) thank you foreverything you have ins�lled in me. Without speaking to me about much, you have taught methrough your lives that integrity is key and doing the right thing is be�er than popularity, and alsothat hard work is not a bad thing as it brings honour.

To Neema my first born – I want to honour you today in front of my friends for giving up yourchildhood so I could live my dream. Normally it works the other way round – parents give up theirdreams so their children can live theirs. Thank you. I will try and not find any new dreams in the shortterm.

To my business partner Chris Garland for allowing me to follow my heart and Circle withoutlimita�ons. For believing in me and suppor�ng my talk as I convinced myself that I could do this – “runtwo businesses in two countries and be an effec�ve global leader” challenge. You could have made itdifficult but you made it easier because I can always hear the pride in your voice when you introduceme to Associates and held back on the “this is disrup�ve” speech when I informed you about where Iwas going to next.

To my fellow Boardies – each one of you taught me that although I could be difficult at �mes – I waslovable. Thank you for loving me and honouring me and my posi�on without condi�ons.

Ruth Curry we have been friends for over 6 years and we have been shopping for each other eversince we found out that we were born in the same city and shared the name Ruth which meanscompanion and I think ge�ng on the LCI Board together tested our friendship beyond the nice things

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that were the reason of our friendship. Ge�ng into the trenches together stretched both of us but Iam humbled to note that we grew beyond personali�es and found that what we have in common isthat we are Circlers to the core. Thank you for being you and for being an outstanding overachievingSecretary I would never have won without you.

Gry Haugen my lady who responds to everything with a heart – you are just beau�ful to the core andthis Associa�on is blessed to have you take us onto the new year with your outstanding quali�es. Wedid not have to agree on everything but you reminded me of the beauty of our diversi�es as shownby the different petals in the We Are One flower.

Hildur Halldorsdo�rHalldórsdó�r what would this year have been without your crea�ve soul and funspirit? You gave us more that we asked for and expected and like you always say “perfect” everythingyou did for LCI was just perfect. For me personally hanging out with you every Friday night on almostopposite poles of the earth has taught me that distance does not determine how deep a friendshipcan be. It only takes willing friends who believe in friendship. I know that I will never be bored on aFriday night for as long as I live.

Sirli Rooma your straight talking has allowed me to introspect many �mes and I have grownimmensely from it. You have also been a friend who has encouraged me and cheered me on andfound the right tone and words for me to avert an erup�on when �mes are hard and the pressure ison. You have taught me to love figures because you have gone beyond figures and brought in seriousconversa�ons to the table about everything that is important to our Associa�on.

Chantess Wiggill my President and my “Mikey”. I would never have been able to bring the We AreOne message without you having gone before me with the Encourage, Empower, Enjoy message. Youhave personified true dedica�on to me and taught me that it is important to give 100% at this levelbecause that is what is expected here, it is not about the individual but about the collec�ve whichbrings the WE in We Are One into play. I have travelled with you for 2 years and watched you get off along haul 18 hour flight and get your bags and head to the office and out in more than a normal day. Icould never have found a greater example of selfless service of a first amongst equals.

I could go on and on about how this Board makes me feel but I am wearing mascara and there aremany cameras in the room so let me pay tribute to people that I did not necessarily share rooms andbreakfast tables with, but they have made an immense contribu�on to what we are doing here thisweek. Past Circlers and LCI Officers There are hundreds and thousands of these from as far back as 80 years ago. We have some in ourmidst today and a special men�on to the Queen Sylvia Mwansa LCI President 2005-2006. I would liketo use you in apprecia�ng the work you as past LCI Officers have put into our Associa�on. You havele� us an outstanding legacy that ourselves and those who will come a�er us will be able to build on.On a personal level when I saw you in Malta at my first LCI AGM you gave a young girl from Africa aninspira�on to do more and be more. When you became President you shared a message that Life CanBe Good – Nkani Yawama and I tes�fy that yes indeed my life has been good with Ladies Circle. Thankyou for being an example for me to aspire to but most importantly thank you and all who haveembarked on the Board journey have le� us a well-oiled machine that allows us to do what we aresupposed to do.

To all the current Circlers, on behalf of the Board allow me to say thank you once again for theopportunity for every experience this past year. I know that I can never say thank you enough so letme rather present the reason for our gra�tude in pictures.

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Following the speech there was a video to summarise the year.

The Full Year Report of the LCI Board 2015 – 2016 was seconded by LC INDIA.

In favour: 54 votes Against: 0 votesAbsten�ons: 0 votes

All votes were in favour and the combined report for the LCI Board 2015-2016 was adopted.

There were no comments or ques�ons to the report from the floor.

EXTENSION REPORT

IPP Chantess had the role of suppor�ng the new countries and she presented her report on the LCIextensions as follows.

Dear Ladies

Being in charge of the extension countries has been such a pleasure to deal with from the queries onhow to start up a new country, how to charter or those wan�ng to join a club an exis�ng country. Ilove the interest and excitement of those wan�ng to join our wonderful organisa�on.

NEW ASSOCIATE MEMBER COUNTRIES

During the LCI AGM in Iceland 2015, LC Kenya received their approval from LC Countries to becomean associate member country.

LC - KENYA

In November 2015 with many guests, LC Kenya had the charter celebra�on with many excited andpassionate Circlers ready to join Ladies Circle.

We were so happy to have the honour of welcoming the LC Kenya ladies.

From the LCI Board, our LCI President Rue, and together with all the guests, they celebrated andwelcomed the new country,

A big Thank you to LC Botswana for your support as Godmother Country, and to all the ladiesa�ending the Charter, giving the ladies of LC Kenya a very warm welcome, and showing them whatLadies Circle is all about.

LC UNITED STATES OF AMERICA

During the LCI AGM in Iceland 2015, LC New York also received their approval from all LC Countries tobecome an Associate Member country.

In March, LC New York together with all the guests we celebrated and welcomed the new country.

A big thank you to LC Norway for your support as Godmother Country, and to the ladies a�ending theCharter, giving the ladies of LC New York a very warm welcome, and showing them what is LadiesCircle all about.

LC CLOSURE OF COUNTRY

LC UKRAINE

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This year, we have sad news whereby we need to close LC Ukraine on their request. It was our firstcountry to charter via skype but due to LC Ukraine not able to pay for capita�on fees they have askedthat they be closed. Their God Mother country LC Denmark had paid their first year but this countrycould not sustain the payment. Hopefully in the future we can re-charter them.

LC TANZANIA

Now we move onto a very hard but necessary conversa�on that we need to have with ourselves. Wepre-empted this conversa�on at the MTMs and we shared how some members are failing to complywith all requirements that would make one a member of this LCI family. Our most importantobliga�ons are the payment of capita�on fees and also communica�on in the form of reports.Unfortunately, some recently chartered countries have not managed to fulfil these obliga�onsincluding payment of Associate Member fees which are the thing that makes one a member of theAssocia�on. LC Tanzania has failed to meet this requirement having been chartered in 2014 they arenow non-compliant according to Rule 4-9. We have made numerous a�empts to assist LC Tanzania.Up un�l two weeks ago and we are s�ll no further on and we do not foresee that this posi�on will berec�fied. Based on Rule 4-9 which states ‘If a full member country or an Associate Member Countrydoes not pay Capita�on fee / Affilia�on Fee or / and does not keep in contact with LCI for two years,then their membership will cease to exist. As a result, the LCI Board will be closing LC Tanzania as ofthis AGM.

We now move on to some new ini�a�ves around the world and may have a few countries joining ourfamily in the near future.

PROSPECTIVE COUNTRIES

Singapore

There has been correspondence from a lady from LC Netherlands who has relocated to Singapore andwould like to start a circle there. All documenta�on has been forwarded, a Facebook page has startedsta�ng they are In-Forma�on and may have good news at the AGM 2017 with their applica�on. Watchthis space.

Gibraltar

Soja Männistö from LC Finland has been in contact with these ladies and Gibraltar has had their firstmee�ng.

New Zealand

We received some interest but there was no further news a�er the documents were sent.

Australia

There has been no communica�on with an original contact that we received. However, there hasbeen interest via LC GB&I and Ruth Hungwe separately. We have sent both contacts the informa�onrequired and will keep in contact to see where we can start Ladies Circle.

Rwanda

There has been a Circler from Belgium as well as LC Burundi that have contacts that are interested.These are being followed up.

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Hungary

No further update from our ini�al contact but we may have a contact with Round Table Hungary thatwe are pursuing.

Canada

I received an enquiry which all documenta�on was sent to lady in Toronto, but have had no furtherupdate. We have however been advised that Perpetue Ayinkamiye from LC Burundi has a contact andwill be following up on this lead.

Dubai

Melissa Kadzirange from LC Botswana provided details of the contact however nothing further hasbeen heard. A new contact has been received through Ruth Curry and details have been passed on.There are a further two LC Zimbabwe ladies who have moved to Dubai who have indicated interestand these will also be pursued.

Pakistan

I received an enquiry to which I forwarded all documenta�on but no correspondence a�er allinforma�on was sent.

Spain

Documenta�on has been sent and the first minutes have been submi�ed with Aims and Objec�ves,cons�tu�on and logo. It was such a surprise that these ladies wanted to apply this year but weadvised that we need ten mee�ngs before the applica�on can be submi�ed. So, watch this spaceladies, we may have another country star�ng soon.

Cameroon

There has been interest unfortunately they do not speak English and they have been introduced to LCMorocco as they are French speaking and all informa�on has been passed on. Round Table inCameroon has now been registered so this will make it easier for Ladies Circle to register.

Seychelles

Recently received an enquiry via Bronwenn Odendaal in South Africa and all documenta�on has beenforwarded.

We have received many enquiries through our website on ladies joining and always a pleasure toforward those contacts to exis�ng countries. I trust they have all joined our amazing organiza�on.

Thank you to everyone in assis�ng Ladies Circle to start up in countries where there is no Circle andThank you for suppor�ng us - Round Table, Agora Club Interna�onal and Tangent Club Interna�onal,THANK YOU We appreciate you.

EXTENSION AND TRAVEL FUND

FINANCIAL BREAKDOWN OF EXTENSION FUND

Extension Fund

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The LCI Board received eleven applica�ons for the Extension Fund which is increasing every year. It isvery important for the godmother and godchild countries to connect as it provides a lot of supportand encouragement to the ladies. Please con�nue to use this fund but do remember to send in yourreports.

FINANCIAL BREAKDOWN OF TRAVEL FUND

The financial breakdown of the travel fund was presented as follows

From four travel grants at an LCI AGM 10 years ago to 213 grants in 2015 and 142 grants in 2016 thisyear. This is incredible.

However, we are picking up that many grants are turned down and / or we receive a lot of latereports and it’s very sad not to give all the grants due to late reports. Please read the rules andguidelines as we have the funds to provide ladies to travel but if we keep receiving cancella�ons andlate reports, it doesn’t provide other ladies the opportunity or increase their grants to travel.

For the year of 2015 – 2016, in total, we were not able to pay out € 2,088 due to late reports orcancelled grants. I encourage you all to send in your reports within a month of travelling.

For those that sent in their reports, myself and Hildur our Weblady, read every report and enjoyedreading your experiences. Keep it up. We love hearing your stories.

UPCOMING ASSOCIATE MEMBER COUNTRIES

During this LC year, we received two applica�ons from newly formed countries, and I now have thepleasure as LCI IPP to induct these two countries into the LC family.

LC Malta

Very exci�ng to re-charter LC Malta as it only closed a few years ago. With these dynamic ladies andwith the assistance from LC Romania, they have managed to send in their applica�on before deadlineof the 10th of June.

They have had their ten mee�ngs and with aims and objec�ves and their logo of LC Malta approved,they are fully supported by the LCI Board.

With a huge support from their godmother country LC Romania, they made it and ready to become amember of the LC Family.

A�er checking and approving their applica�on standing under the LCI Rules and guidelines to becomean Associate Member country - they need your support to charter.

LC Malta presented on video.

LC Malta was reques�ng to re-join the LCI family. Their applica�on was;Proposed by LC ICELAND Seconded by LC FINLAND

In favour: 54 votes Against: 0 votesAbsten�ons: 0 votes

All votes were in favour and their membership was approved.

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LC Malta was inducted into the LCI fold and LCI President officially accepted and this was signified bythe playing of the Malta na�onal anthem.

LC SRI LANKA

SRI LANKA’S presenta�on was shown

LC Sri Lanka have had their ten mee�ngs and they are ready to become member of our family. Duringthe year the Aims and Objec�ves of LC Sri Lanka were submi�ed and it is fully supported by LCIBoard. With a support from their godmother country LC GB&I, they made it. A�er checking andapproving their applica�on standing under the LCI Rules and guidelines to become an AssociateMember country- they also need your support to do that.

LC Sri Lanka’s membership was;Proposed by LC SWEDENSeconded by LC MOROCCO

In Favour: 54 votes Against: 0 votesAbsten�ons? 0 votes

All votes were in favour and membership was approved.

LC Sri Lanka was inducted into the LCI fold and LCI President officially. To signify this Sri Lanka´sNa�onal Anthem was played.

FULL MEMBER COUNTRY

There were no Associate Member countries applying for Full Member status

MEMBERSHIP TROPHY

There are few countries that are growing in great percentages and this is the �me to acknowledgethem` in this list we have in alphabe�cal order Iceland, Italy, Madagascar, South Africa and Zimbabwe.Too o�en we see that our member countries are struggling with membership. Here we have ladieswho have shown that it does not have to be that way.

This year the MEMBERSHIP TROPHY went to LC MADAGASCAR with a growth of 25.64%.

There were no further comments or ques�ons to the report from the floor.

FINAL FINANCIAL REPORT 2015-2016

Sirli Rooma the LCI Treasurer presented the financial report as follows

As per Package 8 it is noted as follows:-follows: -

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In the items that concern finance, those Countries that have more than 300 members or have beenfull members of LCI longer than 10 consecu�ve years will have three votes. While all the other FullMembers have two. These addi�on votes will be noted using a blue vo�ng card.

May I remind you that for these reports to be approved by us the rules require 75% of the cast votes.Based on the 27 Full Member Countries and the addi�onal votes for the 20 eligible countries meansthat 56 votes are required to approve a financial vote.

ELIGIBLE COUNTRIES

Eligible countries are as follows: -Austria Belgium Cyprus DenmarkEstonia Finland France GB&IGermany Iceland India IsraelItaly Latvia The Netherlands NorwayRomania South Africa Sweden Zambia

PROFIT AND LOSS STATEMENT INCOMEOur income is based on Capita�on fees, Affilia�on and Full Membership fees, bank interest and PinSales. A year agoago, we budgeted for an income of 94,000 Euro. The income came in as follows:Capita�on Fees: Budget was based on 12,069 members and this would mean an income of 75.431€. The reality waswe received total of 74.954 Euro. Almost all countries fulfilled their obliga�ons to LCI. Unfortunately,four countries did not pay their membership fee by the due date. These are Tunisia, Tanzania,Ukraine and Uganda.

Affilia�on Fees and Full Member Fees: We welcomed two Associate countries, that is Kenya and USA. Furthermore, LC Zimbabwe became aFull Member. Congratula�ons to you all. We collected a further 200 Euro from this growth.

Bank Interest: Looking at the current financial situa�on throughout the world, we were lucky to receive someinterest from our savings with Record Bank in October 2015. Unfortunately, this year we have notbeen so lucky because the 2016 bank interest has hit a record low worldwide.

Our current account interest is 0% and our savings account interest today is 0, 01% but it was 0, 30%in 2015. Thankfully, loyalty interest is s�ll 0, 10%).

Sales: During the year we sold LCI PINS (not the Charity Pins) for 1.100 Euro, which is 500 Euro more thanbudgeted. We s�ll have several beau�ful LCI Pins in our stock. You are welcome to ask for pins frommyself or the other Board members during the Conference.Let’s look our expenditure:

MTM: This year we had two MTM’s; four of LCI Board members a�ended the MTM in Belgium and twoa�ended the one in Mauri�us. We would like to thank both MTM hostess countries for helping uskeep our costs very low.

Nominees of LCI Board: One elected nominee to the LCI Board was reimbursed in Akureyri: This was our Vice-President Gry.

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The other two nominees were: Sirli. The Treasurer was covered by the Na�onal Board of Estonia astheir Councillor Weblady Hildur by the LCI 2015 Conference team .

Officer Jewels: We went a li�le over the budget as we had not planned for this expense but needed to renew Officebars for LCI Board member chains of office. New name bars were bought for the Weblady, VicePresident and Treasurer.

OTHER EXPENSES:Directory: Thanks to our sponsor Brad Parkes, the author of Making Clubs Work we were able to print ourdirectories cheaper than budgeted. We were also able to save postage costs as our super hero whoco-ordinated pu�ng together and prin�ng of the directory, Secretary Ruth carried all Directories toMTM in Belgium and gave them out to countries and President Rue took the ones for the countrieswho were a�ending the other MTM in Mauri�us.

It is becoming increasingly harder and harder every year to find sponsors and a good price for prin�ngof our directories. We are open to sugges�ons and ideas from you lovely ladies, on how we can keepthis cost as low as possible. This year we won.

LCI Conference Councillors to AGM ICELAND:The refund of the Councillors travel to the AGM in Iceland turned out a li�le lower than budgeted.This is due to some approved grants not being used or cancelled.

ADMINISTRATIONLCI Board Mee�ngs: As you can see we stayed within budget with our board mee�ngs. It was not easy to do so though.The world is changing and one thing that is changing is costs. They are going up. There wereunexpected costs along the way that came up but thankfully in the world of Friendship we hadhelpers who assisted us to keep our mee�ng costs as low as possible. We would like to say thank youto all countries who hosted us and helped us to stay within budget.

Sta�onery, Prin�ngs: There were no banners le� in stock so we had to have more made and therefore went over budget onsta�onery and prin�ng costs. What is Circling without enough banners right?

Closing Income Statement:Our total income was 77.188,31 Euro, this includes Membership fees, Pin sales and bank interest.Thanks to bank interest and sales, our income was 757 Euro higher than budgeted.

Our expenditure was 86.889,71 Euro. our costs were 7.581 Euro lower than budgeted.

As agreed at the last AGM that to meet our deficit of 9.701 Euro we transferred 18.040 Euro of ourown capital. This le� us with a profit of 8.338 Euro. Although we show this as a profit in our accountsfor the year, it is in actual fact not a real profit. We will return this transferred funding back to ourcapital account and recorded as surplus for the year.

BALANCE SHEETThe balance sheet showed that we are in a good financial posi�on.

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Our assets stand at 152.678 Euro which is made up of our bank balance and LCI debtors. Just to clarifywho the debtors are, it is those lucky AGM commi�ees, we have lent out money to enable them toget started in preparing for our future AGM’s and those Member Countries who have outstandingcapita�on fees.

Total liabili�es include travels, the Charity, the Associate and the Extension Fund as well as our owncapital.

TRAVEL FUNDWe started the year with a balance of 9,825 Euro. The fund has been fed by AGM Iceland surplus andyour generous par�cipa�on in the tombola. In the previous year, we paid out budgeted conferencetravel costs which was 4,310 Euro less than budgeted.

2500 Euro was paid in 2015-2016 to our members so they could par�cipate in MTM’s and Charters.

This year we closed the books with a balance of 17,000 Euro in this fund.

CHARITY FUND:During the year we sold the charity pins for a li�le under 13.000 Euro. We received 33.560 Euro indona�ons. We also received a surplus from last year LCI AGM Akureyri of 6.855 Euro.

This brings the total income for our 2015-2017 Charity project to 50.382 Euro and 27 cents.

We have transferred dona�ons of 38,000 to Charity Project. We closed this amazing Charity Fund withan amount of 12,382 Euro.LC Norway is the biggest charity pin buyer and this year, the highest donors to this fund are LCSweden and LC Belgium.

Associate Member FundThis LCI Fund has always been doing beau�fully well and s�ll is. Eleven countries rely on this fund toa�end the AGM.

We started our year with 18.000 Euro and have added 7.810 Euro according to the rules. We did notpay out grants before 30th of June.

Extension Fund:This year extension fund was used by six countries: Lithuania, Switzerland, Botswana, Germany,Estonia and Austria.

In total, we granted 763 Euro. We are closing this account this year with 10.561 Euro.

There were no ques�ons or comments that came to Sirli from the floor.

The LCI Financial Report 2015-2016 was seconded by LC ZAMBIA.

In Favour: 54 votesAgainst 0 votes Absten�ons? 0 votes

All votes were in favour. The Report was adopted.

BUDGET:2016-2017 budget was further presented by Treasurer Sirli as follows.

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The following year’s budget was made in Finland by myself and Gry. We worked hard and tried to findthe best solu�ons for the budget we are presen�ng and we believe that it is quite close to reality.

Our Accounts are balancing and always every Board will do their best to keep costs as low as possible.I would like to say that we have done well. While working on our accounts and those of the past yearsI no�ced that year in, year out, we have a nega�ve budget (that is our income is less than ourexpenses) and to meet our deficit, we transfer money from our own capital account.

What is the long term implica�on of this? This means that, without having to do a big study, ourmembership fee (6,25 Euro) does not cover all the costs that LCI Board needs to manage theAssocia�on and to support of our member countries. For future budgets we will suggest that wefollow LCI Rule 8-11 and increase membership fee by 0,25 Euro cents per annum so that we transferless from our own capital to cover our deficits.To use our own capital to cover our deficit is not wrong, but we need to be aware and be careful thatwe do not run out of capital and do not compromise the stability of our future. It is very importantthat we make plans that will enable us to guarantee that we can meet our future obliga�ons.

If we want to keep our membership fee in same level every year, it means we need to increase ourmembership, open new countries and report the correct numbers to the Board or find otherresources to cover our expenses.

For 2016-2017 budget, according to LCI Rule 8-11, I suggest we raise our capita�on fee to 6,50 Europer member.

This will mean that the 12.100 members we are, should bring us a capita�on fee of 78.650 Euro. Thenumber of members was calculated from the membership statements you sent to me by the 10th ofJune deadline.

We will have two new prospec�ve Associate countries: Malta and Sri Lanka.

However, to be able to meet our expenses we need to transfer from own capital of 14.669 Euro.

BUDGET EXPENDITURELike this past year, we will be extremely careful in keeping the expenses low.

For the Officers’ Expenses, there will be long distance travels with two, possibly three, ladies living atthe opposite sides of the world. The administra�on and the other expenses are held at bay from yearto year.

For this years’ Conference costs for the delegates travel for this current AGM and for next year’s LCIBoard costs will be 56.000 euro. Please make note that reimbursement for councillors travel and thegranted travel fund will be sent to the na�onal boards account. Pre-requisites for payment arereceipt of confirma�on of registra�on, travel expenses invoice, proof of a�endance and travel reportare to be received within 4 weeks of this mee�ng.

Please be warned that once the deadline is over and not all the documents have been receivedwithin the deadline, there will be absolutely no fund be paid.

There were no ques�ons or comments to Sirli on the budget.

LC LATVIA was the Seconder for the Budget 2016-2017.

In Favour: 72 votes

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Against 0 votes Absten�ons? 0 Votes

All votes were in and the LCI Budget 2016-2017 was adopted.

Treasurer Sirli went on to present the Prognoses 2017 – 2018 as follows:

PROGNOSES 2017-2018

How about the near future? It gives me great pleasure to present to you our future prognoses for2017/2018 and 2018/2019 and of course this is only a prognosis and not an actual budget. We willnot be vo�ng on this. I am really hoping that our number of members will grow steadily andconstantly. We keep saying the more we are, the stronger we stand. I will not go into detail here, butthe conference in Denmark and your travel there should be cost less than this year if those who areplanning on going do some exercises to ensure this. We can all start by buying �ckets way ahead of�me and registering as soon as the LC Denmark registra�on opens. Your hos�ng LCI Board mee�ngswill also be very helpful towards staying afloat budget wise.

For the future we predict slight membership growth and we followed our LCI Rule 8-11 and added tocapita�on fee 0.25 Euro cents. That will enable us not to take out so much of our own capital. Weproject a rela�vely high amount for the Board and Councillors travels. Will what we have projectedbe enough? We don’t know, but we know that everyone will have to be budget wise and sensi�ve,and travel as cheap as possible.

This my friends is how our finances are looking and could look all things being equal. I want to thankyou for having listened a�en�vely.

There were no further comments to the report from the floor.

RULES AND GUIDELINES

Proposals submi�ed by LCI Board.

At the AGM 2010 in Bruges, it has been voted for that any proposals/changes related to LCI guidelineswill be voted on during the Councillors Mee�ng. Only proposals related to LCI rules need to be takenup at the AGM as the guidelines would have already been addressed and voted on.

PROPOSALS FROM LCI BOARD

PROPOSAL 1 RULES

Proposal 1 - Ladies’ Circle Interna�onal Rule:

LCI RULE AND GUIDELINE CHANGES 2016

Rule 5-1 Interna�onal Vice President

The LCI Council shall at the LCI AGM elect a Vice President. Candidates should, before thecommencement of the Vice Presiden�al term of office, have served for a total of two years in any ofthe following offices: Area Chairman, Na�onal Officer in their own Na�onal Associa�on, LCI Treasureror LCI Secretary. All candidates must be ac�ve members of their own Full Member Associa�on at the

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�me they become Interna�onal President.

The LCI Council shall at the LCI AGM elect a Vice President. Candidates should, before thecommencement of the Vice Presiden�al term of office, have served for a total of two years in any ofthe following offices: Area Chairman, Na�onal Officer in their own Na�onal Associa�on, LCI Treasurer,OR LCI Secretary OR LCI WEBLADY. All candidates must be ac�ve members of their own Full MemberAssocia�on at the �me they become Interna�onal President.

Explana�on Explana�on – to explicitly allow the opportunity for the LCI Weblady to stand for the posi�on of LCIVice President as her fellow LCI Officers for whom it is specified are able to stand for the posi�on.

There were no ques�ons or comments rela�ng to this rule.

Seconder: LC BELGIUM

THE VOTES IN FAVOUR WOULD HAVE TO BE 41 VOTES TO GO THROUGH

In Favour: 53 votesAgainst 0 votes Absten�ons 0 votesThe proposal was adopted.

PROPOSAL 2 RULES

Rule 5-14 Interna�onal Weblady

The LCI Councillors shall at the LCI AGM elect a Weblady. Candidates should, before commencementof the term of office as Weblady, have served for at least one year either as Area Chairman or as anelected Na�onal Officer in their own Na�onal Associa�on. All candidates must be ac�ve members oftheir own Full Member Associa�on at the �me they become Weblady. Any candidacy must besupported by the Na�onal Board of the candidate’s Full Member Associa�on in conjunc�on with rule5-16 to 5-19.

The LCI Councillors shall at the LCI AGM elect a Weblady. Candidates should, before commencementof the term of office as Weblady, have served for at least one year either as Area Chairman or as anelected Na�onal Officer in their own Na�onal Associa�on. All candidates must be ac�ve members oftheir own Full Member Associa�on at the �me they become Weblady. ANY CANDIDACY MUST BESUPPORTED BY THE NATIONAL BOARD OF THE CANDIDATE’S FULL MEMBER ASSOCIATION INCONJUNCTION WITH RULE 5-16 TO 5-19. Explana�on

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Explana�on – to standardize the posi�on of the Weblady in line with the other LCI Board posi�ons byremoving the last sentence as this rule is already supported by rule 5-16 to 5-19.


Seconder: LC THE NETHERLANDS


In Favour: 53 votesAgainst: 0 votes Absten�ons: 0 votes

The proposal was adopted.

PROPOSAL 3 RULES

New Rule – 7-11 Rules Governing the AGM, Council and Board Mee�ngs

The minutes of the mee�ng for the Councillors Mee�ng, AGM and Interna�onal Contact Mee�ng,shall be finalised together with the two Minute Secretaries and LCI Secretary within 30 days a�er each respec�ve mee�ng. All the minutes are to be distributed to all theLCI Councillors.

Explana�onExplana�on – there is no date s�pulated as to when the minutes are due (except in Package 9 theonly date specified is for the Interna�onal Contact Mee�ng). The LCI Board can at �mes wait a long�me before receiving the minutes and if le� too long, if not correctly minuted, there is a risk theinforma�on is not correctly captured.


Seconder: LC FINLAND


In Favour: 53 votesAgainst: 0 votes Absten�ons: 0 votes


RuleRenumbering of the current rules 7.11 – 7.20 to 7.12 – 7.21

Should Item 3. New Rule 7.11 be approved and accepted there will be a need to renumber Rules 7.11- 7.20 to read 7.12 – 7.21 respec�vely to ensure the numbering remains correct. Seconder: LC ITALY

In Favour: 53 votesAgainst 0 votes

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Absten�ons 0 votes


PROPOSAL 5 RULES

Rule 8.23 LCI Annual General Mee�ng / LCI Conference

BackgroundThe current scenario is in the past the LCI Board have requested from the membership to draw fundsfrom own capital to take care of some expenses or some�mes from Associate Member Fund orExtension Support Fund which are the least u�lised funds within our system. In the interest ofbuilding capacity, it’s always be�er to plan and fund expenses from a fixed income source. This willalso stop us from taking funds from our own capital because it’s only decreasing our assets. Thefollowing 3 proposals are so that we create a healthier system where we keep our capital intact andcreate funds that will take care of our expenses based on a stable flow of income.

Ladies the next proposal has five parts to this as discussed at our Councillors Mee�ng yesterday.These will require individual vo�ngs per each op�on. There are five op�ons. However if op�on one isdefeated the rest of the op�ons will not apply and therefore vo�ng will not con�nue for the balanceof the op�ons for this par�cular proposal.

PROPOSAL 5 RULES

Proposal 1 To create an LCI EXPENSES FUND which would be funded by the Surplus from the LCI AGM which iscurrently funding the Associate Member Fund. Currently Euro 120 Affilia�on Fees are collected from Full Member countries and this year there are isan amount of approximately Euro 3.360 which will be added to the fund. The current balance in thataccount stands at Euro 25.941,00 and is set to grow by approximately Euro 3,360 annually. The fundis to assist Associate Members par�cipate in our AGMs and at the moment we do not have many thatare par�cipa�ng. Besides this fact there is already a system to allow funding on a rota�onal basisshould the number of Associate Members increase.

In the past it has been required that we transfer money from the LCI own capital account to fund theBoard expenses. Whilst this helps the situa�on when we need it the truth of the ma�er is we will bedecreasing our capital account which does not have a constant income to bolster the funds. It istherefore important that we expense accounts against income.


Seconder: LC ZAMBIA


In favour: 24 votesAgainst: 25 votes Absten�ons: 3 votes

The proposal was rejected.

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The sub proposals under proposal 5 were removed from the agenda due to the defeat of the ini�alproposal 5 named above.

PROPOSAL 7 RULES

Rule 8-26 – LCI Annual General Mee�ng / LCI Conference

8-26 An Audit of Books and Accounts of the LCI Conference shall be presented to the LCI Board by anexternal auditor no later than the 31st of December the year of the LCI Conference. The organisingCircle/Area may not use their share of the LCI Conference surplus before approval by the LCI Board.

8-26.1.1 Profits, if any, from the LCI Conference has to be transferred to LCI account by the hostcountry within 15 days of submission and acceptance of the LCI Conference financial report.

PROPOSAL 7 RULES

8-26 An Audit of Books and Accounts AND A LETTER OF CERTIFICATION of the LCI Conference shall bepresented to the LCI Board by an external auditor no later than the 31st of December the year of theLCI Conference. The organising Circle/Area may not use their share of the LCI Conference surplusbefore approval by the LCI Board.

8-26.1.1 Profits, if any, from the LCI Conference has to be transferred to LCI account by the host within15 days of submission and acceptance of the LCI Financial Report. Gry not sure what this is?

Explana�on Explana�on – The Le�er of Cer�fica�on is a signed document from the relevant auditor confirmingthat the accounts have been audited. This is to confirm that the financial records are accurate and atrue record completed by a recognised financial representa�ve.


Seconder: LC MOROCCO


In Favour: 51Against: 0Absten�ons: 2


PROPOSAL 8 RULES

Rule – 10.5.3 – Rules for the LCI Travel Fund, How to applyApplica�ons shall be made on the Applica�on Form which is available from the LCI website. TheApplica�on Form shall be submi�ed to the applicants Na�onal Board who will then forward it to theChairman of the Travel Fund (LCI IPP) with a copy to the LCI Treasurer, having endorsed criteria as perrule 10-4.

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The informa�on to be given includes: 1. Which country or countries to be visited. 2. When, why and for how long the visit will be made. 3. Proposed budget for travel.

The granted travel fund will be remi�ed to the Na�onal Board’s account no later than two monthsa�er the event. Prerequisites for payment are receipt of confirma�on of registra�on, travel expensesinvoice, proof of a�endance and Travel Report to be received within four weeks of the event.

PROPOSAL 8 RULES

Applica�ons shall be made on the Applica�on Form which is available from the LCI website. TheApplica�on Form shall be submi�ed to the applicants Na�onal Board who will then forward it to theChairman of the Travel Fund (LCI IPP) with a copy to the LCI Treasurer, having endorsed criteria as perrule 10-4.

The informa�on to be given includes: 1. Which country or countries to be visited. 2. When, why and for how long the visit will be made. 3. Proposed budget for travel. 4. REPORTS TO BE SUBMITTED IN PDF FORMAT.

The granted travel fund will be remi�ed to the Na�onal Board’s account no later than two monthsa�er the event. Prerequisites for payment are receipt of confirma�on of registra�on, travel expensesinvoice, proof of a�endance and Travel Report to be received within four weeks of the event.

Explana�on – The Weblady spends a significant amount of �me amending reports as many of thereports received have photos that are too large or not part of the original report. The PDF format willensure all reports are received in the format the sender has sent with her crea�vity and loaded on thewebsite elimina�ng the need to reforma�ng the report received.


Seconder: LC DENMARK




PROPOSAL 9 RULES

Rule 12-5 Rules for the Associate Member Fund

The offer of money shall be made to the Na�onal President / Chairman Circle No. 1 or by her officiallydelegated board member at least one year in advance of the LCI AGM in respect of which the offer ismade (she has to par�cipate in both the LCI Councillors' Mee�ng and the Interna�onal ContactMee�ng). If a country does not accept the offer within the �me limit specified by the Commi�ee, theoffer shall then be made to the next country on the list.

The offer of money shall be made to the Na�onal President / Chairman Circle No. 1 or by her officially

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delegated board member at least one year in advance of the LCI AGM in respect of which the offer ismade (she has to par�cipate in both the LCI Councillors' Mee�ng and the Interna�onal ContactMee�ng). If a country does not accept the offer within the �me limit specified by the Commi�ee, theoffer shall then be made to the next country on the list. IF THERE ARE SUFFICIENT FUNDS TO COVERADDITIONAL COUNTRIES, IT WILL BE AT THE LCI BOARDS DISCRETION TO OFFER FUNDING TOADDITIONAL ASSOCIATE MEMBER COUNTRIES.

PROPOSAL 9 RULES

Explana�on The fund accumulates on an annual basis. Currently there are not many Associate Member countriesthat take the op�on to u�lise the fund to travel. The excess in the fund is o�en transferred to the FullMember Travel Fund. The LCI Board would like to encourage more Associate Member Countries totravel and would therefore like to be able to use their discre�on to extend this offer to fund as manyAssociate Member Countries as is feasible without deple�ng the fund of course. This will ensure morepar�cipa�on in LCI mee�ngs to encourage growth in the newer territories.


Seconder: LC GERMANY




LCI BOARD PROPOSAL FOR GUIDELINE CHANGES

GUIDELINESITEM 1New Guideline 4-6-2 Associate Member Countries are required to be chartered at a minimum of 2 years in order to hostMid Term Mee�ngs.

This guideline was approved.

PROPOSAL 11 GUIDELINES ITEM 2Guideline - 9 The LCI Board members can claim allowances from the LCI Treasurer as follows:

• When travelling on LCI business, the cheapest airfare or second-class rail fare. • Euro 0,32 per mile / Euro 0,24 per km, if travelling by car. •• Euro 50,00 per day subsistence allowance when not hosted by Circlers. If LCI pays for the hotel

accommoda�on, the subsistence allowance is not paid. • The hostess of a Board mee�ng can claim Euro 40,00 per officer / day (including herself). • The Treasurer pays all expenses of the LCI Board members for LCI Conference.

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This guideline was approved.

RULES/GUIDELINES CHANGE PROPOSALS FROM FULL MEMBER COUNTRIES

Vice President Gry read the Rules and Guidelines submi�ed by Member Countries.

PROPOSAL 1 - RULES

LADIES’ CIRCLE GERMANY PROPOSED THE FOLLOWING CHANGE OF LCI RULE

Rule 4-7 Full Membership

Original Rule Wording:

4-7 When an Associate Member country fulfils each of the following condi�ons this country mayapply for Full Membership of LCI:

a. There shall be a minimum of three Circles in the country founded within a period of 4 yearsa�er the charter of the Number 1 Circle (with effect from August 2005).

b. There shall be an elected Na�onal Board, which has worked for two consecu�ve years.

c. The LCI Board shall have approved the Na�onal Associa�on's Cons�tu�on and Rules.

Such an applica�on shall be received by the LCI Secretary by the 31 of December prior to the LCI AGMat which it will be considered and shall be included on the LCI AGM Agenda and voted by the LCICouncillors together with the LCI Boards' report to be circulated to all Member Countries.

Amended Rule Wording:

4-7 When an Associate Member country fulfils each of the following condi�ons this countrymay apply for Full Membership of LCI:

a. There shall be a minimum of three Circles in the country FOUNDED WITHIN A PERIODOF 4 YEARS AFTER THE CHARTER OF THE NUMBER 1 CIRCLE (with effect from August2005).

b. There shall be an elected Na�onal Board, which has worked for two consecu�ve years.

c. The LCI Board shall have approved the Na�onal Associa�on's Cons�tu�on and Rules.

Such an applica�on shall be received by the LCI Secretary by the 31 of December prior tothe LCI AGM at which it will be considered and shall be included on the LCI AGM Agendaand voted by the LCI Councillors together with the LCI Boards' report to be circulated to allMember Countries.

Explana�on

The past rule leaves Associate Member Countries, which were not able to found three circlewithin 4 years, within the status of an Associate Member Country even if several circles arefounded therea�er. The only way to become Full Member Country would be to close downLadies’ Circle in the country and reopen it, which should not be the inten�on of the above rule.

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Seconder: LC FRANCE



The proposal was adopted

PROPOSAL 2 – RULES

LADIES’ CIRCLE THE NETHERLANDS PROPOSES THE FOLLOWING CHANGE

Proposal of change: As from this year we have an extra board member in our Board. As regularly known as Weblady wecalled it also Weblady. But while we spoke about this term interna�onally and na�onally, we hear alot of Ladies complaining that this �tle does not display the contents of the job. Because Webladyassumes that only web related work is done, but all other online and offline communica�on is notmen�oned. We would propose to change the name of WEBLADY TO COMMUNICATIONS OFFICER.


Seconder: LC MADAGASCAR




PROPOSAL 3 - GUIDELINES

LADIES’ CIRCLE GERMANY PROPOSES THE FOLLOWING CHANGE OF LCI GUIDELINE

2.7 Use of email addresses

The guideline concerning email addresses is to be used when sending emails with more than 5recipients.

Addressing:

● To: insert the own email address● Cc: not to be used● Bcc: insert all recipients

Text:

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List the recipients at the beginning of the text (e.g. “all na�onal presidents”), in order for therecipients to know the distribu�on list. This shall not be listed as complete email addresses.

This guideline was rejected at the Councillors Mee�ng.

HAT CONTESTJanice O’Neil, Past Circler and Tangent Member of GB&I was the appointed judge, and the prize wentto LC MOROCCO.

ITEM 18 PRESENTATON OF NOMINEES

For the post of LCI Vice President Anne Ahlefelt, LC Finland was the nominee.Her nomina�on was:

Seconded by LC BOTSWANA.

Anne was requested to present herself and the following ques�on was asked.

Ques�on:Chinyama Tembo – LC ZAMBIAWhy Anne was unopposed for the posi�on of LC Vice President?

Answer:Anne responded by saying she just put in her bid and was hoping for more contestants.

LCI SECRETARY NOMINEES –

There were two nominees for the posi�on of LCI Secretary

Linn Silveira from LC Germany and Sandra Murahwa-Chitewe from LC Zimbabwe

In alphabe�cal order the ladies presented themselves and they received the following ques�ons:

To Linn SilveiraQues�on:Jenny Hulman – LC SwedenSweden wanted to know what Linn would change if elected LCI Secretary.

Answer:Linn responded that she would not change a thing because the outgoing secretary Ruth Curry haddone an excellent job.

To Sandra Murahwa-ChiteweQues�on:Jenny Hulman – LC SwedenSweden wanted to know what Sandra would change if elected LCI Secretary.

Answer:Sandra responded saying she would endeavour to know every circler by name.

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The vote for the LCI Board Secretary took place by secret ballot for the LCI Secretary 2016-2018.

LCI ISP 2015-2017 LITTLEBIGHELP

Report on ISP 2015 – 2017

Karina Lind presented the report via video.

There no ques�ons or comments for Karina

LC 2019 BIDLCI Conference 2019 BID�

LC The Netherlands were the sole bidder for LCI AGM 2019.

Seconded by LC Luxembourg

Vo�ng will tooktake place by secret ballot for Conference 2019.

2017 and 2018 LCI AGM Conference

Convenors gave updates on the prepara�ons for the coming AGMs.

Me�e Lindekilde, the 2017 Conference Convenor showed the presenta�on

Na�onal President Solveig Kaasen from LC Norway presented the LCI Conference 2018.

RESULTS OF VOTING CONDUCTED BY SECRET BALLOT

LCI Conference 2019

The LCI Conference 2019 will be hosted by LC THE NETHERLANDS

RESULTS FOR LCI BOARD MEMBERS

LCI Secretary 2016-2018

The LCI Secretary 2016-2018 is Sandra Murahwa-Chitewe

Vice President 2016-2017

The LCI Vice President 2016-2017 is Anne Ahlefelt

INTRODUCTION OF THE LCI PRESIDENT 16 – 17

Gry Haugen the incoming LCI president was called up to address the mee�ng and the following washer address:

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Finally, I am here on this mothership in far galaxy and I have been wai�ng to board this mothershipsince 2011 when I decided to run for this posi�on. I wanted to give back for all the good things I havereceived from circling – but… I experienced something I will never be able to give repay what I havegained through Ladies Circle.

I believe that we are all angels in each other’s life: By being a part of LC you have chosen to be

an angel in other circler’s life – you have chosen that you care about others and would like to make adifference. Now what I ask of you my lovely Ladies is to expand your angel hearts even more than youalready do and help this wonderful LCI Board reach the goals we have set for LCI year 2016/2017.

Being on the Interna�onal Board and mee�ng all you ladies when travelling, reading my emails andbeing on skype, I have tried to listen to what your hearts are filled with and what you miss in circlingor would like to experience more of.

Therefore, this year, as a new ini�a�ve, we will introduce LCI Board focus points. I think that when youput an emphasis on things, people or situa�ons – they grow. Just as if you wanted to improve arela�onship with another person or be a be�er co-worker or leader, you have to pay a�en�on to it. Iwould love to inspire you to improve your already lovely ¨rela�onship¨ with the Interna�onal part ofCircling.

Let us move you as members closer to the board and let’s move us as members closer to each otherlocally, na�onally and especially interna�onally.

Charity March…

We have so many resources within our member countries, we can use them far more than what wecurrently do and expand our Angels Hearts to do even more for those in need.

I would like to encourage all of you to put the month of March 2017 in your calendar where all ourwonderful LC countries will do something for charity. Before the 1st of June, your special contact ladyon the Interna�onal board will contact you and ask for the funds that you raised from all of thechari�es that have taken place during March 2017, in your country. These funds are not for LCI but wewould like to emphasize a Month where we all Expand our Angel Hearts for those in need. It is le� toeach country to come up with the idea but it is important that the LCI Board receive these numbers sothat we can present the total amount raised around the world …. at the AGM in Sønderborg 2017. Thecountry that has collected the most funds, will receive a trophy.

As it says in our Directory The good feeling Circlers experience, when they help others is somethingindescribable – it’s all about Service¨.

Number Club Exchange

This is an ini�a�ve that is very close to my heart – I would love to make Ladies Circle bigger and at thesame �me smaller. Some of you might know that Round Table has great success in this field. Let ususe their experiences and create our own form and system for our Number Club Exchange.

Tomorrow at the ICM, we will choose the Number Club Exchange contact officers group amongst ourna�onal Vice Presidents. The elected group will be the liaison between the Circles and the LCI board.

My goal for this ini�a�ve is, that at least 2 clubs will visit each other this coming year and maybe wewill even have our first big Number Club Exchange mee�ng with several circles mee�ng up for aweekend of crea�ng lovely memories to last the rest of our lives. Let us be Angels in each other livesby enriching each other with our different life styles and interests.

Let us embrace the friendship part of our Aims & Objec�ves where it says “To promote coordinate

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and develop the extension of Ladies’ Circle throughout the world”. It is a remarkable experiencesharing a bond with Ladies from different parts of the globe, different cultures, different upbringingsand yet sharing one common goal and language …….. which is true Friendship. I have met so manywonderful friends from around the world that will be my friends for life. Only in Ladies Circle whereyou get to meet ladies that you would never have had the opportunity to meet before.

It is very important for me that you all experience these 2 focus points as inspira�on. This will not beforced on you as members but this is an opportunity to collect more funds and to circle even more. Ibelieve that my 2 focus points for this year, speaks to our mo�o of friendship and service for LadiesCircle around the world. Take every opportunity to meet new friends and that you can raise fundswith a special focus in March and let’s see what difference we can make. Together, we can movemountains!

I cannot wait to live out my mo�o share my heart with all of you.

ANY OTHER BUSINESS

ATTENDANCE TROPHY

LC SWEDEN received this year’s A�endance Trophy.

LCI TOMBOLA50% of the proceeds of the Tombola will go towards the cost of a�ending the LCI 2017 in Denmark. ,The other 50% will go to the Extension Fund and the Travel Fund.

The prices for the �ckets were: -

3 EURO for one �cket 5 EURO for two �ckets and 10 EURO for ten �ckets.

OR if you want to pay in South African Rands the costs will be

50 Rand for one �cket80 Rand for two �ckets160 Rand for ten �ckets

ALL4NEPAL

Ruth gave a report about ALL4Nepal as follows:

Last year when the earthquake disaster struck Nepal a campaign was put together where all the Sideby Side Partners rallied together to bring relief to the people of Nepal. Round Table coordinated theefforts on our behalf and I am happy to report that we have contributed well and a total ofapproximately Euro 400.000 has been raised and plans have been made to build 50 schools. Based onthe funds raised to date a third of this target has been completed. A full report of the work that hasbeen done so far will be forwarded to you a�er this AGM. There have been some challenges anddelays in the execu�on of some plans to bring things back to normal but the teams on the ground areworking hard to do achieve their goals. I am travelling to Nepal next week and I am going to toursome sites and will be part of a ceremony to handover for a rebuilt school on the 31st August.

We are privileged to have our sisters from Nepal with us and we will get first-hand informa�on on

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how our LCI family has impacted their work in the communi�es around them in Nepal.

LC NEPAL UPDATERashmi Das from LC Nepal presented a report on what they have managed to do with funds thatcame to them from various interna�onal Circles.

DATE AND PLACE OF THE NEXT AGM MEETING 2017

LCI 2017 DATE AND PLACEGry announced that the next mee�ng will take place in Sønderborg, Denmark at the Alsion on the 25August 2017.

CLOSURE OF THE MEETING

There being no further business the mee�ng was duly closed.

The outgoing President thanked Councillors and Circlers, conference team and guests for the goodwork and a special thank you to Secretaries, Tellers and Scru�neer.

The AGM Mee�ng was officially closed at 14:44

fiendship & service ladies’ circle international...b.adopon of the minutes of the agm 2015,...

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