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AGENDA BOARD OF FIRE COMMISSIONERS REGULAR MEETING

SEPTEMBER 12, 2016 - 4:00 PM - ADMINISTRATION BUILDING ADMINISTRATIVE ITEMS

1. Call to Order/ Establish Quorum/Pledge of Allegiance 2. Additions or Deletions to the Agenda 3. Announcements

There was a local Board of Volunteer Firefighters meeting held on 9/12 at 3:30 PM PUBLIC COMMENT RELATED TO CKFR (limited to 3 minutes)

CONSENT ITEMS

C 1. Minutes of BOC Meeting: 8/8/16 and 8/22/16

C 2. Calendar of Events for Fire Service

C 3. Vouchers - Current

C 4. September Payroll

DISCUSSION / ACTION ITEMS

D 1. Resolution 16-22 Hiring Authorization for Firefighter Paramedic - Eric Chamberlain Action to Approve

D 2. Oath of Office, Chamberlain – Chief Weninger D 3. Resolution 16-23 Hiring Authorization for Executive Assistant - Serena Miller

Action to Approve D 4. Oath of Office, Miller – Chief Weninger D 5. 2017 Annual Budget Directives – Monika Carberry

Action to Approve D 6. GEMT Phase Three – Chief Weninger

Action to Approve D 7. Commissioner Reports D 8. Chief’s Report – Chief Weninger D 9. CKFR FF Association Report D 10. Local 2819 Report D 11. Monthly Grant Status Updates – Kevin Staub D 12. CKFR Logo Standardization – Chief Weninger

CORRESPONDENCE

ADJOURN

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CENTRAL KITSAP FIRE AND RESCUE August 8, 2016 - Page 1 of 5

August 8, 2016

A Regular Meeting of the Board of Commissioners of Central Kitsap Fire and Rescue (CKFR) was called to order by Vice Chairman Muhleman at 4:00 PM (Admin Building), with Vice Chairman leading the Pledge of Allegiance.

ADMINISTRATIVE ITEMS

1. Vice Chairman Muhleman verified a quorum was present. Chairman West was notin attendance and was excused for medical absence.

2. Additions or Deletions to the AgendaUnder “Consent Items”, C4 - August payroll, will be deleted and rescheduled for theStudy Session meeting on August 22, 2016.

Under “Executive Session” the discussion for litigation or potential litigation underRCW 42.30.110(1)(i) will be cancelled; the issue has resolved itself. In its place, “toreview the performance of a public employee per RCW 42.30.110(1)(g)” will beadded.

3. AnnouncementsA meeting for the Local Board of Volunteer Firefighters was held today at 3:30 PM toapprove June 27, 2016 minutes as well as approving a State Invoice Voucher torefund to the District for overpayment on qualifying participants in the BVFF pensionprogram in the amount of $2,285.40.

An Executive Session of the Board of Commissioners will follow the open publicmeeting.

PUBLIC COMMENT/ANNOUNCEMENTS RELATED TO CKFR (limited to 3 minutes)

No comment.

CONSENT ITEMS

1. Minutes to BOC Meeting: 7/11/16 and 7/25/16

2. Calendar of Events for Fire Service

3. Vouchers-CurrentVouchers No. 2347 through No. 2406, dated August 8, 2016, in the total amount of$87,115.73 were presented in accordance with RCW 52.16.050.

MOTION by Commissioner Fergus to approve the consent items, as presented.SECOND by Commissioner Andrews. Motion PASSED unanimously by allCommissioners present and voting.

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DISCUSSION/ACTION ITEMS

1. Commissioners Reports Commissioner Fergus reported that he will not be in attendance for the August 22, 2016 Board Study Session meeting. Commissioner Muhleman reported that Commissioner West sent him an email indicating that he had medical treatment performed today and is now recovering.

2. Chief’s Report

a. Department of Natural Resources (DNR) Request for Brush Rigs Deputy Chief Oliver informed the Board that on July 31, 2016, at approximately 3:45 PM, DNR requested a strike team of brush rigs to the South Ward Gap Fire in Prosser, Washington. CKFR sent Lieutenant Bill Green and Paramedic Ryan Madison with Brush 56 to assist from July 31 through August 4.

b. Administration Building Alarm System Volunteer and Support Services Manager Kevin Staub reported that the alarm system between the maintenance shop and administration building is currently being separated into two (2) separate systems. The current system is very proprietary, very costly, and is being replaced. Chief Weninger added that the cost share will be approximately $14,000, which will come out of contingency.

c. Hiring For the Position of Executive Assistant to Fire Chief Human Resources Manager Eileen McSherry updated the Board that a conditional offer was made and the new hire is due to start on September 12, 2016.

d. Station 64 Staffing DC Oliver went over the total number of hours Station 64 was staffed as well as the overtime costs for the month of July (included in packet as D2).

3. CKFR FF Association Report Volunteer Captain Val Quill reported July’s event coverage. a. July 9 - Destruction Derby, 4:00 PM - 10:00 PM

A53: Kyle Fields and Valerie Quill b. July 17 - Association Chicken Dinner Cooking (Kitsap Transit Rodeo),

9:00 AM - 2:00 PM Ted Fry, Judy Henneman, Wil Llewelyn, Travis Edwards, Brandi Bronniman, Aurelia Buhler- Flores, Brian Fuchs, Deb Leenstra, Ed Scholfield, Mariah Dormaier, Kyle Fields, and Valerie Quill

c. July 29, 30, 31 - Whaling Days Bike Team David Brisbon, Ruben Farley, and Kyle Fields.


d. July 30 - Whaling Days Parade Crimson Driver: Travis Edwards Walkers: Aurelia Buhler-Flores and David Brisbon Aid Crew: Tony Stewart, Ed Scholfield, Felix Crisostomo, Kyle Fields, and Josh McGaughey

e. July 30 - Destruction Derby, 4:00 PM - 10:00 PM Valerie Quill, Josh McGaughey, Kyle Fields, Kyle Davison, and Aurelia Buhler-Flores

f. July 31 - Whaling Days Duck Washing, 1:00 PM - 4:00 PM T55: Darryl Stevens, Valerie Quill, and Ed Scholfield

g. August 2 – YMCA National Night Out, 5:00 PM - 8:00 PM Steve Atkinson and Michael Hardy

DC Oliver noted that CKFR has not participated in the Crosby Days Parade for several years, but will do so this year, on August 13.

4. Local 2819 Report None

5. Monthly Grant Status Updates

Kevin Staub reported that North Kitsap Fire & Rescue (NKFR) is taking care of all aspects of the Assistance to Firefighters Grant (AFG), including purchasing and collecting money owed for the co-pay. CKFR will be getting the port a count machine and seven (7) RIT packs from NKFR. Our current SAFER Grant will expire on September 25 and the new application period for submission will be in November.

6. Second Quarter Budget Detail Report

Finance Manager Monika Carberry reviewed the 2016 Second Quarter Budget Detail Report (included in packet). Point of interest – Page 15 identifies the balances and activity in the Capital Facilities Fund. We recently sold two (2) cell tower leases and are expecting to gain revenue of $695,000 through 2019. Balance is currently at $2.2 Million. Also sold two (2) engines and a staff vehicle for approximately $8,400.00 on public auction, monies will be transferred to the Capital Apparatus Equipment Fund.

7. Capital Facilities Reserve Fund Request

Chief Weninger is requesting to build offices in place of the cubical areas in the administration building. Work will be accomplished by our staff (Kevin Staub, Alex Olson, Pat Busby, Joe Calkins, and Roger Short) with the exception of sprinklers, alarms, HVAC, and lighting, which will be completed by vendors. The project is estimated to take two (2) months and less than $40,000 to complete. Chief is asking permission from the Board by motion to expend up to $40,000.00 from the Building Reserve Fund. MOTION by Commissioner Erickson to approve the Capital Facilities Reserve Fund Request, as presented. SECOND by Commissioner Andrews. Motion PASSED unanimously by all Commissioners present and voting.


8. Strategic Plan Update

Chief Weninger stated that we are making progress and continuing to move forward. Great discussions and input from the committee and employees were received. Goals will be different than from the past. The Chief’s annual goals will be included and will be updated annually as well as long range and reoccurring goals. Goals for the next 12 months will be presented at the next meeting.

9. Ground Emergency Medical Transportation (GEMT) Phase Three Update

Chief Weninger stated that GEMT is currently being negotiated between State and Federal Government. Keith Wright from Central Pierce is the lead, and is looking for any shareholders to fund Phase 3. There are three (3) phases on this project.

Phase 1: Getting the legislative package assembled and through the state process.

Phase 2: Negotiation on the State Plan Amendment (SPA), which specifies the details on how the program works. Our consultant is overseeing this process, making sure that the fire service is well represented.

Phase 3: Implementing GEMT. Developing the forms, educating all the users, getting the product out in the state and making sure it gets off the ground right.

CKFR put in $10,000 in February, 2015 for Phase 1 and $50,000 in May, 2015 for Phase 2. Phase 3 project is approximately $250,000 and possibly being funded by Snohomish Fire District 1. Chief notified the Board that there may be a chance that he may ask for some portion of the $250,000 as the partners keep the project moving forward. At this time, there is no exact date or process of when we will be getting our original investment back, possibly in June or July 2017.

CORRESPONDENCE

Included in packet.

EXECUTIVE SESSION The Board of Commissioners went into an Executive Session to discuss Bargaining Strategies under RCW 42.30.140 and to review the performance of a public employee per RCW 42.30.110(1)(g) at 4:35 PM for 20 minutes. The session concluded at 4:55 PM, resuming the open session. Final action was not taken as a result of this Executive Session.


ATTENDANCE: Commissioner Dave Fergus Commissioner Nate Andrews Commissioner Ken Erickson Commissioner Bob Muhleman Counselor Ken Bagwell Chief Scott Weninger Deputy Chief John Oliver Bob Morley Brett Twomey David Brisbon Eileen McSherry Karen Henneman Kevin Goodwin Kevin Staub Medina Crawford Monika Carberry Paul Anderson Robert Law Steve Davison Steve Hostetter Ted Fry Val Quill Vince Muscolo Next Regular Meeting to be held on Monday, August 22, 2016, 4:00PM, Admin Building. ADJOURNED AT 5:00 PM Attested to:

Kenneth Bagwell District Secretary

Bob Muhleman Vice Chairman


August 22, 2016

A Study Session of the Board of Commissioners of Central Kitsap Fire and Rescue (CKFR) was called to order by Chairman West at 4:00 PM (Admin Building), with Chairman leading the Pledge of Allegiance.

ADMINISTRATIVE ITEMS

1. Chairman verified a quorum was present. Commissioner Fergus and Andrews are excusedfrom tonight’s session.

2. Additions or Deletions to the AgendaNone

3. AnnouncementsThe Board will hold an Executive Session at the conclusion of the open meeting.

CONSENT ITEMS

1. Vouchers-CurrentVouchers No. 28719 through No. 28773, dated August 22, 2016, in the total amount of$139,890.49, were presented in accordance with RCW 52.16.050.

2. PayrollPayroll was presented for August in the amount of $1,175,299.37.

MOTION by Commissioner Muhleman to approve the consent items, as presented.SECOND by Commissioner Erickson. Motion PASSED unanimously by all Commissionerspresent and voting.

DISCUSSION ITEMS

1. BOC Policy 1-07 Financial Guideline annual review / Annual Budget Directives 2017 –Chief Weninger/Monika CarberryMonika explained it is BOC discretion whether changes are needed to Policy 1-07; staff hasprovided suggested changes regarding budget directives. Staff will bring these documentsfor action to approve at the next meeting.

2. 2017 Budgeting Timelines Update – Monika CarberryBudgeting Timelines document has been provided for Board to keep track of process andmeeting schedule. The Board Budget representatives are to attend the meeting on October6 with staff and labor to review budget before it is submitted to the Board for adoption.

3. Kitsap County Fair Coverage Plan – Chief OliverStaff has a plan in place to coverage the Kitsap County Fair starting Wednesday, October24. There will be several booths, a bike team patrolling, and pro rodeo coverage eachevening. Volunteers stood up and filled almost every shift.

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4. Strategic Planning Update – Chief WeningerStaff is working on the document. The next SPC meeting will be October 1. The goal is tohave a completed document before Christmas 2016.

5. 2016-2017 Organizational Goals – Chief WeningerChief explained that this draft is a collaboration of the SPC, Board and staff brainstormmeetings. These are the Chief’s goals which are worked into staff’s performance appraisals.Some are underway now and other goals will be accomplished later in 2016 or 2017. TheBoard commented that the document was good and encouraged staff to continue on in thisdirection.

MOTION by Commissioner Muhleman to approve the 2016-2017 Organizational Goals,August 1, 2016 – August 1, 2017, as presented. SECOND by Commissioner Erickson.Motion PASSED unanimously by all Commissioners present and voting.

6. Donated Leave Discussion – Chief WeningerChief explained that as time as progressed, laws have changed and Resolution 99-05Annual Leave Donation needs to be updated. Staff will bring request at next meeting torescind Res 99-05 and will present an SOP that better suits the current needs foradministering this plan.

CORRESPONDENCE

Included in packet.

EXECUTIVE SESSION The Board of Commissioners went into an Executive Session to conduct the Fire Chief evaluation under RCW 42.30.140(4) at 4:20 PM for 20 minutes. The session concluded at 4:40 PM, resuming the open session. Final action was not taken as a result of this Executive Session.

ATTENDANCE: Commissioner Ken Erickson Chief Scott Weninger Commissioner Bob Muhleman Deputy Chief John Oliver D/C Robert Law Commissioner Dick West Monika Carberry Kevin Staub Lindsay Anderson Robert Morley Ken Bagwell David Brisbon Charlie Bratcher Darrell Taylor Valerie Quill

Next Regular Board Meeting to be held on Monday, September 12, 2016, 4:00PM, Admin Building.

ADJOURNED AT 4:41 PM


Attested to:

By Kenneth Bagwell, District Secretary

Chairman

Central Kitsap Fire and Rescue

2016 Calendar of Events for Fire Services

Revised 08/30/16

NOVEMBER 2016 Payroll/Voucher Assignment: West

Wednesday 2 7:00 AM Chief's Meeting: Chief's Office


Thursday 3 7:00 AM Joint Legislative Committee All Star Lanes

Wednesday 9 8:30 AM Agenda-Setting Meeting: West, Chief's Office

Wednesday 9 3:30 PM Chief’s Meeting: Andrews, Chief's Office

Monday 14 4:00 PM Board Meeting Large MPR/Admin

Tuesday 22 7:00 PM KC Fire Commissioners Association CKFR/Admin


Wednesday 23 3:30 PM Chief’s Meeting: Andrews Chief's Office

Monday 28 4:00 PM Study Session Large MPR/Admin



SEPTEMBER 2016 Payroll/Voucher Assignment: Fergus


Wednesday 14 7:00 AM Chief's Meeting: Erickson Chief's Office


Thursday 22 8:30 AM Agenda Setting Meeting: Muhleman Chief's Office

Thursday 22 3:30 PM Chief's Meeting: Andrews, West Chief's Office


Tuesday 27 7:00 PM KC Fire Commissioners Association NKFR Station 81



OCTOBER 2016 Payroll/Voucher Assignment: Muhleman


Wednesday 5 9:00 AM -

11:00 AM KRMG Meeting Large MPR/Admin

Wednesday 5 3:30 PM Chief’s Meeting: Andrews, West Chief’s Office




Wednesday 12 8:30 AM Chief's Meeting: Muhleman Chief's Office


Wednesday 19 3:30 PM Chief’s Meeting: Andrews Chief's Office


Tuesday 25 TBD KC Fire Commissioners Association TBD

Wednesday 26 ALL DAY Snure Seminar Yakima

Thursday -

Saturday 27-29 ALL DAY WFCA Annual Conference Yakima

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Central Kitsap Fire and Rescue

2016 Calendar of Events for Fire Services

Revised 08/30/16

DECEMBER 2016 Payroll/Voucher Assignment: Andrews



Wednesday 7 9:00 AM -

11:00 AM KRMG Meeting Large MPR/Admin

Wednesday 7 3:30 PM Agenda-Setting Meeting: Andrews, Muhleman Chief's Office

Saturday 10 TBD KC Fire Commissioners Association Annual

Brunch & December Meeting TBD


Wednesday 14 7:00 AM Agenda-Setting Meeting: West Chief's Office

Wednesday 14 3:30 PM Chief's Meeting: Andrews Chief's Office

Sunday 25 ALL DAY Christmas Day Holiday




SEPTEMBER 12, 2016

RESOLUTION 16-22

HIRING AUTHORIZATION FOR FIREFIGHTER/PARAMEDIC POSITION

WHEREAS: Central Kitsap Fire and Rescue has held a competitive test and oral interviews for one (1) Firefighter/Paramedic position,

THEREFORE: Be it resolved by the Board of Fire Commissioners of Central Kitsap Fire and Rescue to formally approve the hiring of the following full-time employee, effective September 6, 2016, subject to a twelve (12) month probationary period.

1. Firefighter/Paramedic Eric Chamberlain

Salary and benefits will be as outlined under the current Union contract for the applicable entry-level position(s).

DICK WEST Chairman & Commissioner

BOB MUHLEMAN Vice Chairman & Commissioner

DAVE FERGUS Commissioner

KEN ERICKSON Commissioner

Attest:

KENNETH BAGWELL Secretary of the District

NATE ANDREWS Commissioner

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SEPTEMBER 12, 2016

RESOLUTION 16-23

HIRING AUTHORIZATION FOR EXECUTIVE ASSISTANT – SERENA MILLER

WHEREAS: Central Kitsap Fire and Rescue has held an oral interview and skills test for one (1) position vacancy,

THEREFORE: Be it resolved by the Board of Fire Commissioners of Central Kitsap Fire and Rescue to formally approve the hiring of the following full-time employee, effective September 12, 2016.

Executive Assistant – Serena Miller

Salary and benefits will be as outlined under the current Union contract for the applicable entry-level position(s).

Position is subject to a one (1) year probationary period.

DICK WEST Chairman & Commissioner

BOB MUHLEMAN Vice Chairman & Commissioner

DAVE FERGUS Commissioner

KEN ERICKSON Commissioner

Attest:

KENNETH BAGWELL Secretary of the District

NATE ANDREWS Commissioner

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Central Kitsap Fire & Rescue Board of Fire Commissioners

Adopted 09/12/16

ANNUAL BUDGET DIRECTIVES

2017 BUDGET YEAR

Cross - Reference: Board of Commissioners Policy 1-07- Financial Guidelines

Budget Directives for the 2017 budget year shall be as follows:

1. Changes in Assessed Values. The District’s 2017 budget shall reflect anyanticipated changes in the Kitsap County Auditor’s projection of assessedhome values within the boundaries of CKFR, thereby reducing, increasing, ormaintaining CKFR’s taxing authority by a commensurate percentage.

2. Vehicle Replacement Plan (VRP). The District’s goal shall be to annually setaside in the Capital- App/Equip Account (Fund 90830) 1/10th of theanticipated aggregate 10-year cost established in the VRP. Based on currentprojections, $202,000.00 is the target amount to be transferred from the 2017Operating Budget into the Capital-App/Equipment Fund.

3. Capital Improvement Plan (CIP). The District shall prepare a capital projectsbudget for 2017 for large scale maintenance and improvements (over$10,000) to be funded from the Capital- Facilities Account (Fund 90831).Projects under $10,000 will be included in the 2017 Operating Budget.Funding for future new construction will be pursued via a bond levy.

4. Cost Recovery. The District shall continue to monitor/analyze neededupdates to the appropriate policies and procedures for recovery of costsassociated with motor vehicle accidents, clean-up of hazardous fluids,emergency medical incidents, no man’s land responses, etc. as legallyallowed.

5. Funding Options. The District will continue to pursue other recommendedfunding options. The District will also continue to participate in the successfulimplementation of the Ground Emergency Medical Transportation Services(GEMT) funding option, as well as continue to seek grant fundingopportunities. Will research Benefit Service Charge applicability during 2017.

6. Maintenance and Operations (M&O) Levy. Approved expenditures foradditional personnel costs for Year 2 of 4 of the voter-approved M&O Levywill be carried out as identified in the 2017 budget with regular monitoring andreporting of related expenditures and progress toward desired results.Staffing decisions will be based upon sustainable projections.

D5

Central Kitsap Fire & Rescue Board of Fire Commissioners

Adopted 09/12/16

7. Bond Levy. The District shall adopt a capital budget for 2017 for bond projectexpenditures. The project plan going forward shall also include projections toensure 85% of bond expenditures are committed by January 2018 andcompleted by year-end 2020 as required by law.

8. Financial Software. With BIAS Financial Software Accounts Payable andPayroll functionality in place, will pursue removing redundancies in thepurchase order process and enhancing financial reporting methods, includingbudget format and monthly reports.

9. Strategic Plan. Adopt an agile Strategic Plan by year end 2016 forimplementation in 2017 forward.

10. Spending Authority. The Fire Chief shall be granted authority to makediscretionary expenditures up to $20,000, as deemed necessary by the FireChief, for unanticipated items that had not been included in the District’sadopted annual budget.

Any expenditure over $75,000, even if included in the District’s adoptedannual budget, shall require the Fire Chief to seek authority from the Boardprior to making the expenditure or entering into a contract for suchexpenditure.

1

To: Board of Commissioners

From: Scott Weninger, Fire Chief

Date: September 12, 2016

Re: GEMT

Action Requested

Please review this unbudgeted funding request.

Background

One of our strategic goals is to identify additional revenue sources to develop a sustainable

financial future for CKFR. On April 29, 2015 Governor Inslee signed Washington State

GEMT legislation into law. Central Pierce Fire and Rescue organized a collection of partner

agencies to fund GEMT Phase One (legislation) and GEMT Phase Two (State Plan

Amendment development). Below is the list of contributors:

Phase 1 - $10,000 each

South Kitsap

Central Kitsap

Cowlitz 2

Graham Fire

West Pierce

Central Pierce

Phase 2 - $50,000 each

Central Kitsap

Cowlitz 2

Graham Fire

West Pierce

Central Pierce

GEMT Phase Three of this project will allow the implementation of the program throughout

Washington State and is estimated to cost $250,000. Several of the partner agencies are again

seeking elected official approval to collaborate up to $50,000 each toward Phase Three.

Central Pierce continues to coordinate this effort.

Budget Implication

If approved, we would use $50,000 from the District contingency funds to participate in this

final implementation phase. We anticipate that a majority of these funds will be recoverable

once the state and federal agreements are in place. The estimated reimbursement time frame

is currently summer of 2017.

Central Kitsap Fire & Rescue

D6

2

Policy Implication Unbudgeted expenses over $20,000 require BOC approval. BOC signatures will be needed on

a partnership agreement to proceed. General Counsel review will be included in final

document preparation but initial authorization to participate is needed at this time.

Recommendation

The Fire Chief recommends the BOC approve this commitment of funds for phase three of

this project.

Potential Motion

The Board authorizes the Fire Chief to commit up to $50,000 of contingency funds toward

GEMT Phase Three.

2008 2009 2010 2011 2012 2013 % Spent 2013 2014 % Spent 2014 2015 % Spent 2015 2016 % Spent 2016

J $66,729.23 $61,266.96 $61,477.83 $44,288.91 $72,302.88 $65,709.94 9.26% $39,684.27 10.21% $37,563.02 9.26% $20,458.00 4.26% 8.33%

F $54,553.88 $33,053.95 $30,982.46 $46,942.36 $44,590.44 $62,499.42 18.07% $17,587.33 14.73% $49,399.10 21.45% $16,529.85 9.12% 16.67%

M $43,478.05 $18,467.45 $48,928.36 $35,102.49 $50,085.38 $75,711.51 28.74% $15,948.14 18.84% $36,013.98 30.33% $41,543.27 16.34% 25.00%

A $62,006.34 $53,628.47 $34,258.86 $51,225.13 $71,987.36 $128,775.49 46.89% $17,961.63 23.46% $35,964.40 39.20% $48,245.63 26.38% 33.33%

M $66,982.00 $33,153.84 $41,874.51 $43,703.78 $98,096.98 $73,899.65 57.31% $26,078.32 30.17% $19,021.28 43.89% $34,970.16 33.66% 41.67%

J $78,493.36 $47,261.08 $29,944.80 $43,959.43 $113,985.38 $81,718.66 68.83% $17,410.26 34.65% $28,578.68 50.93% $44,321.58 42.89% 50.00%

J $67,760.48 $57,867.76 $30,436.04 $54,452.73 $90,386.06 $79,183.36 79.99% $18,506.93 39.41% $16,579.94 55.02% $69,194.36 57.29% 58.33%

A $86,559.68 $61,108.27 $39,036.28 $40,865.28 $75,881.28 $75,371.61 90.61% $17,346.69 43.87% $33,589.19 63.31% $42,937.60 66.22% 66.67%

S $70,321.30 $44,529.44 $51,079.05 $48,867.95 $74,590.65 $57,229.56 98.68% $34,311.32 52.70% $26,270.83 69.79% $71,940.14 81.19% 75.00%

O $60,069.87 $31,610.01 $46,113.46 $53,450.79 $61,657.84 $72,580.79 108.91% $38,399.29 62.58% $25,870.06 76.17% $0.00 #DIV/0! 83.33%

N $67,731.35 $50,099.87 $59,805.35 $98,975.98 $50,024.78 $77,176.00 119.79% $47,094.08 74.69% $21,175.26 81.39% $0.00 #DIV/0! 91.67%

D $44,428.41 $62,727.41 $64,131.93 $63,278.28 $65,709.94 $42,658.65 125.80% $36,100.08 83.98% $20,772.20 86.51% $0.00 #DIV/0! 100.00%

Total $769,113.95 $554,774.51 $538,068.93 $625,113.11 $869,298.97 $892,514.64 $326,428.34 $350,797.94 $390,140.59

08 vs 09 OT Differential = ($214,339.44)


10 vs 11 OT Differential = $87,044.18






200-5102-00-00

2009 Overtime budget $680,572.00








200-5102-00-00

2009 Expenditures $554,774.51








200-5102-00-00

YTD Savings 2009 budget vs actual 125,797.49



YTD Savings 2012 budget vs actual (189,108.97)

YTD Savings 2013 budget vs actual (183,045.64)




These figures reflect the month OT was paid not when it was earned 200-5102-00-00

The OT is for all divisions Projected savings 09 vs 08 125,797.49

Projected savings 10 vs 09 16,705.58

Detail for September 2016 (August Overtime) Projected savings 11 vs 10 (87,044.18)

MOB Backfill - $1351.92 Overtime Callback - $19,862.16 Ovedrtime Military Leave - $594.60 Overtime SL Vacancy - $18,627.52 Projected savings 12 vs 11 (244,185.86)

MOB Overtime - $10,061.73 Overtime Community Event - $0.00 Overtime Misc - $1330.49 Overtime Training - $5468.78 Projected savings 13 vs 12 (267,401.53)

MOB OT WOOC - $1159.10 Overtime Holdover - $843.68 Overtime Off Shift Response - $0.00 Overtime WOOC - $4456.46 Projected savings 14 vs 13 62,268.66

Overtime Bike Team - $4160.88 Overtime Instructor - $607.83 Overtime PM CE - $109.80 Overtime Union Leave - $0.00 Projected savings 15 vs 14 54,702.06

Overtime CPR - $170.10 Overtime Meeting - $3135.09 Overtime Peer Review - $0.00 Projected savings 16 vs 15 15,359.41

OT Costs x Month 2008 to 2016

$0.00

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

$140,000.00

J F M A M J J A S O N D

$$

Am

ou

nt

OT Costs Per Month 2008 - 2016 2008

2009

2010

2011

2012

2013

2014

2015

2016

D8

Overtime Hired 1 12 2 79.25 3 4 61.25 5 20.5 6 10.5# Of Staff On Shift

# Hours 64 StaffedOvertime Hired 7 21.5 8 9 36.5 10 10.25 11 20 12 69 13 20

# Of Staff On Shift

# Hours 64 StaffedOvertime Hired 14 20.5 15 16 68.75 17 4.25 18 3 19 26.5 20 11

# OF Staff On Shift

# Hours 64 StaffedOvertime Hired 21 68.25 22 23 68.75 24 10 25 30.25 26 94.5 27 24

# Of Staff On Shift

# Hours 64 StaffedOvertime Hired 28 44.75 29 30 31 9

# Of Staff On Shift

# Hours 64 Staffed

DATE OT Hours*1-Aug 10

2-Aug 20

4-Aug 21

5-Aug 20

6-Aug 10

NOTE: 7-Aug 20

82 hours of OT due 9-Aug 20

to Mobilization 10-Aug 10

11-Aug 20

12-Aug 20

13-Aug 20

14-Aug 20

16-Aug 20

19-Aug 26.5

20-Aug 10

21-Aug 20

23-Aug 20

24-Aug 10

25-Aug 20

26-Aug 20

28-Aug 20

10 10 12 10

(1) 24 hr FMLA (1) 24 hr SL

(2) 24 hr SL (1) 24 hr SL (1) 3 hr SL

(2) MOB (1) 12 hr SL (1) 10.75 hr EL (1) 19.5 hr SL20/18 21/20 19/18 22/20

10 24 10 10 10 10 24

(1) 9.85 LNP (2) 24 hr SL

(1) 24 hr SL

(1) 8.15 SL (1) 24 hr SL (1) 24 hr FMLA (3) 24 hr SL

(2) 4 hr TRA (2) 24 hr TRA (1) 24 hr SL (1) 23 hr SL (1) 24 hr ML

10

19/17 22 22/20 21/20 20/17 21/18 20

10 24 10 10 18 13.25

(1) 24 hr FMLA

(1) 5 hr EL

(1) 10.85 hr SL (1) 24 hr FMLA

20/19(1) 24 hr SL (1) 4.25 hr SL (1) 3 hr AL (1) 24 hr SL (1) 24 hr SL

21/19 21 22/19 20/19 20/19/20 21/19

10 10 10 10 10 10 10

(1) 24 hr FMLA (1) 24 hr SL

(1) 24 hr SL

(1) 24 hr SL (1) 14.24 hr SL (1) 24 hr ML (1) 24 hr FMLA

(1) 24 hr ML (1) 14 hr EL (1) 3 hr SL (1) 24 hr ML (1) 24 hr SL (2) 24 hr SL

10

20/18 20/21/20 21/19 21/20 21/19 20/18 19/17

10 10 24 10.5 10

(1) 7 hr MOB

20/19

(1) 24 hr FMLA (1) 10 hr EL (1) 24 hr AL (1) 24 hr ML

Thursday Friday Saturday

(1) 24 hr SL (2) 24 hr AL (1) 24 hr SL (1) 24 hr SL (1) 24 hr FMLA19/17 21 21/19/21/19 21/20 20/19

~ AUGUST 2016 ~Sunday Monday Tuesday Wednesday

# of days OT needed 25

# of days Station 64 staffed 10 hours (or close to) 27

# of hours Station 64 Staffed = 379.75

% time Station 64 staffed = 51.04%

Total number of hours Sta 64 staffed/month (31x24) 744

# of days Station 64 fully staffed 24 hours 4

# of OT hours hired to staff Station 64 at least 10 hours* 370

% time Station 64 unstaffed = 48.96%

Total OT hours hired 844.25

fax (360) 447-3590 agenda board of fire commissioners … · 2020-04-02 · kevin goodwin kevin...

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