fall 2020 return to campus plan · 2020. 8. 25. · return to campus plan 1 central christian...

Fall 2020 Return to Campus Plan Last Updated: August 25, 2020 – Updates in Red

Return to Campus Plan 1

CENTRAL CHRISTIAN COLLEGE OF KANSAS – FALL 2020 RETURN TO CAMPUS PLAN

INTRODUCTION College campuses, including Central Christian College of Kansas, are wrestling with how best to continue delivering

educational experiences in the context of the ongoing COVID-19 pandemic. The continual evolution of COVID-19 and the

fluidity of recommendations and regulations designed to combat its effect have challenged the institution to consider its

best way forward. The guidance contained herein is intended to illuminate those practices we discern are most

supportive of a successful re-opening of residential learning opportunities. These decisions are based on current

knowledge of the pandemic, knowledge that is incomplete and may change over time. Therefore, the College recognizes

that these guidelines and associated practices will almost certainly evolve as policy and regulatory guidance is amended.

Any plans for re-opening should recognize that some level of precautions will continue to be necessary for at least 18-24

months, by which time it is hoped that a vaccine or highly effective therapy will have been identified, manufactured, and

distributed widely enough to allow a return to normal activities of daily living including normal campus life and classes.

However, it is unknown whether there will be a second wave of disease in the fall or winter that cannot be managed

without a return to restrictive measures. Even now, in the summer of 2020, increased levels of spread are being

detected with travel bans and state-wide restrictions being restarted. Accordingly, these guidelines provide short and

long-term recommendations as we must prepare for the possibility that another series of lockdowns may occur.

While many aspects of didactic learning can be successfully transitioned to online instruction, the social aspects of

education, i.e., learning from others in informal or formal groups, are more difficult virtually. More specifically, the

unique nature of the residential experience is built on the importance of community. While the College may effectively

teach through virtual tools, aspects of mentorship, spiritual formation, and relationship building are empowered

through proximity. To that end the College is dedicated to employing every resource at its disposal to maintain the

normality of the traditional residential experience. However, any commitment to continue residential operations must

recognize that “normal” may have to be redefined in a post-pandemic world.

We also must recognize that regardless of the protocols, policies, and practices put into place to mitigate the

transmission of COVID-19, the virus will spread. No statement or system contained herein is intended to communicate

that CCCK can provide a COVID-19 free campus. The goal is to provide a COVID-19 responsive campus, with systems

designed to mitigate transmission in alignment with resources available to treat and care for symptomatic individuals.

Ultimately, we will be experiencing a new normal, with new and ongoing challenges. However, with God as our Helper,

we can leverage each obstacle and opportunity, ensuring that we can continue to deliver a transformative educational

experience to any student who desires to be a good steward of Heart, Mind, Soul, and Strength.

SUMMARY OF GUIDING PRINCIPLES The following key concepts served as guiding principles in the development of this plan:

Eliminating transmission of the virus is not a realistic option; efforts are focused on mitigating spread and its

impact on the quality of the educational experience and on the well-being of the campus community.

Education on COVID-19 should be provided to the entire campus community, highlighting the risks of personal

infection and the potential consequences of spread to others.

Campus facilities should be re-imagined in a manner that provides opportunity to practice and promote

personal hygiene and proper health etiquette.

Strict measures must be put in place to prevent transmission, with a particular focus on high-risk individuals.

Campus policies and procedures should provide flexibility to facilitate individual concerns for personal safety.

Robust plans should be developed to manage COVID-19 outbreaks on campus.

Courses should be re-structured to provide flexible learning options that are both individualized and communal.

Special situations such as travel of students off campus, visitation on campus of travelers from outside the

community, and organization of events on-campus represent significant risks for the spread of COVID-19.



CONTENTS Introduction .......................................................................................................................................................................... 1

Summary of Guiding Principles ......................................................................................................................................... 1

General Guidelines ............................................................................................................................................................... 4

Training ............................................................................................................................................................................. 4

Personal Protective Equipment (PPE) ............................................................................................................................... 4

Sanitizing....................................................................................................................................................................... 4

Facemasks ..................................................................................................................................................................... 4

Supplies......................................................................................................................................................................... 4

Screening .......................................................................................................................................................................... 5

Response Matrix ........................................................................................................................................................... 5

Basic Campus Hygiene Protocol ........................................................................................................................................ 6

Work Accommodations .................................................................................................................................................... 6

Telework ....................................................................................................................................................................... 6

College Property and Data Security .............................................................................................................................. 7

Equipment Insurance .................................................................................................................................................... 7

Overtime Eligible Employees ........................................................................................................................................ 7

Tax Implications ............................................................................................................................................................ 7

Paid Time Off [COVID] ................................................................................................................................................... 7

Facilities ................................................................................................................................................................................ 8

Academics............................................................................................................................................................................. 8

Housing & ReSIDENCE Life .................................................................................................................................................... 9

Travel ................................................................................................................................................................................ 9

Dining Services ...................................................................................................................................................................... 9

Health Services ................................................................................................................................................................... 10

Student Life......................................................................................................................................................................... 10

Chapel ............................................................................................................................................................................. 10

Athletics .......................................................................................................................................................................... 11

Basic Mitigation Protocols .......................................................................................................................................... 11

Screening .................................................................................................................................................................... 12

Testing ........................................................................................................................................................................ 12

Response Protocol ...................................................................................................................................................... 12

Fitness Center & Weight Room....................................................................................................................................... 13

Testing ................................................................................................................................................................................ 13

Athletic Testing ............................................................................................................................................................... 13



Rapid Response Plan ........................................................................................................................................................... 14

Isolation and Quarantining ................................................................................................................................................. 14

Return to Work or Class .................................................................................................................................................. 15

Conclusion .......................................................................................................................................................................... 15

Covid-19 Campus Status Codes............................................................................................................................................. 0



GENERAL GUIDELINES Central Christian College of Kansas has partnered with HRP Associates to ensure that all protocols and measures are in

accordance with recognized standards and specifications.

Every member of the campus community is expected to monitor their health on a daily basis and report symptoms to

their health provider as quickly as possible. This is a vital, shared responsibility. The College will utilize a virtual survey,

which will allow employees to reports possible COVID related symptoms, and receive guidance about reporting to work.

Employees who do not comply with safety guidelines detailed in the return to work guidance, and are not approved for a

certified medical accommodation, will be subject to disciplinary measures or corrective action up to and including

termination from the college.

TRAINING All faculty, staff, and students are required to complete training related to COVID-19 infection prevention and control

measures (hand hygiene, respiratory etiquette, physical distancing, cleaning and disinfection), signs and symptoms,

testing, transmission, and credible resources.

Updated guidelines in the Policy & Procedures Manual outline specific policies and practices regarding infection

prevention and control, campus health and safety resources, use of PPE including masks/face coverings, and actions if

sick.

Update: The training was launched for All Staff at the beginning of August (including adjuncts). As of 08/18/2020 72% of

the staff have completed the training.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

SANITIZING Hand sanitation stations have been installed in high-traffic locations.

FACEMASKS Currently, the City of McPherson has issued a mask ordinance, requiring the use of masks in public spaces, where 6-foot

distaining cannot be maintained. This order is in effect until September 9, 2020. More information can be found on the

City of McPherson Website.

Regardless, the College strongly urges that face masks be utilized in campus buildings and in outdoor public areas where

social distancing is difficult to maintain. The purpose of this measure is to reduce the possible accidental transmission of

droplets normally associated with talking, breathing, coughing, sneezing, and other respiratory activities.

Face masks should cover the nose and mouth.

The College will provide non-medical grade face coverings for those who cannot access such devices. A crate of face

masks arrived mid-August and have been distributed throughout the campus.

Discover more about masks.

SUPPLIES Recognizing that some items may be in short-supply, the College is prepared to assist offices in ensuring the necessary

PPE. Ordering can be done through Facility Management of the Office of the President.

Items listed below can be secured with enough advanced notice:

Hand Sanitizer

https://www.mcpcity.com/724/Mask-Information

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html



Disinfecting wipes, sprays, and cleaning cloths

Masks & Face Coverings

Gloves

Thermometers

Face Shields

Cleaning Supplies

SCREENING All employees approved to work on campus will be subject to campus COVID-19 testing protocol. The site link is:

https://www.surveygizmo.com/s3/5777302/COVID-Health-Checker.

All full time residential employees who work on campus must complete a daily health check survey prior to entering

campus. If a full time employee is working remotely, taking sick leave or vacation time, that person does not need to

participate, however, he or she does need to notify supervisor of any health concerns related to COVID-19. Each day,

there will be a push notification from the Office of the President that will ask full time employees to submit a health

check. If you are found to be symptomatic or been in close proximity to someone who tested positive for COVID-19, you

will be asked to contact your supervisor and the Office of the President and Office of Strategic Operations will be notified.

All part-time residential employees must complete an online daily health check prior to entering campus. If a part time

employee is not on campus or has taken leave, that person does not need to participate, however, do need to notify

supervisor of any health concerns related to COVID-19. Each day, there will be a push notification from the Office of the

President that will ask full time employees to submit a health check. If you are found to be symptomatic or been in close

proximity to someone who tested positive for COVID-19, you will be asked to contact your supervisor and the Office of

the President and Office of Strategic Operations will be notified.

All adjunct, contractors, third-party servicers and support staff who are less than part time, need to submit a health

check with supervisor prior to coming on campus. If showing any symptoms, they need to communicate with supervisor

immediately.

RESPONSE MATRIX Students, staff, and faculty must not attend class or work when sick. The following matrix will assist personnel in making

a determination of what action is needed, based on specific triggers.

Case Information Can I Come to Work?

Do I need an initial test?

Whom Do I Notify? Where Do I Go for Care?

You tested COVID-19 positive You have been tested by your doctor and are informed you test positive.

No. You will need to self-isolate at home until released by public health officials.

If you have already tested positive, you do not need to be tested again.

Call your immediate supervisor.

Your healthcare provider will manage your health needs.*

A household contact tests positive

Someone you live with, a roommate, significant other.

No. You should self-quarantine and follow

these CDC guidelines. Stay home from work for at least 14 days.

Yes. You need to be

tested.

Call your immediate

supervisor.

Your healthcare provider

will manage your health needs.*

A close contact tests positive Someone with whom you spent more than 10 minutes in close contact and were within 6 feet of since the day they developed symptoms OR a positive case who coughed on you or whose respiratory secretions or saliva you contacted directly.

No. You should work from home until your healthcare provider or local public health department can determine the case details and gives you instructions.

Yes. You need to be tested.

Call your immediate supervisor.

If no symptoms occur, you do not need care. You should self-monitor your health for 14 days.

https://www.surveygizmo.com/s3/5777302/COVID-Health-Checker

https://www.cdc.gov/coronavirus/2019-ncov/hcp/guidance-prevent-spread.html



Coworker, friend or casual contact tests positive Someone you were not within 6 feet of for more than 10 minutes or with whom you shared secretions.

Yes. You can work as long as you do not have any symptoms and you were not a close contact (see above).

Not unless you have symptoms.

No notification needed unless you become ill.

If no symptoms occur, you do not need care. You should self-monitor your health for 14 days.

Friend of a friend tests positive You were in contact with your friend but not the person who tested positive.

Yes. You can work as long as you do not have any symptoms.

Not unless you have symptoms.

No notification needed unless you become ill.

If no symptoms occur, you do not need care.

Employees contact their supervisor. Supervisor will get in contact with the Chief Student Engagement Officer, who will

contact the McPherson County Health Department for deployment of the “Contact Tracer”.

Students contact their RD, and then the RD will first contact the Chief Student Engagement Officer, and as necessitates

other appropriate parties. CSEO will contact the McPherson County Health Department for deployment of the “Contact

Tracer”.

BASIC CAMPUS HYGIENE PROTOCOL Wash hands often with soap and water for at least 20 seconds or use hand sanitizer with at least 60% alcohol if

soap and water are not available. Key times to clean hands include:

o Before and after work shifts or breaks.

o After blowing your nose, coughing, sneezing, or using the restroom.

o Before eating or preparing food.

o After putting on, touching, or removing cloth face coverings.

Avoid touching your eyes, nose, and mouth with unwashed hands.

Cover your mouth and nose with a tissue when you cough or sneeze, or use the inside of the elbow.

Practice routine cleaning and disinfection of frequently touched objects and surfaces in your work space, such as

workstations, keyboards, telephones, handrails, and doorknobs.

Dirty surfaces can be cleaned with soap and water prior to disinfection.

o To disinfect, use products that meet EPA’s criteria for use against the COVID-19 virus and are

appropriate for the surface.

o Items such as keyboards and mice can be sanitized with 70% alcohol wipes to avoid damaging

electronics.

Avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible. Clean

and disinfect them before and after use.

WORK ACCOMMODATIONS Reasonable accommodations will be given to high-risk employees who qualify for protection under the Americans with

Disability Act (ADA). If an individual doesn’t qualify for an ADA accommodation, but may represent a high-risk group, he

or she may be provided temporary accommodations, at the discretion of the divisional Chief Officer.

TELEWORK Teleworking is a work arrangement in which some or all of the work is performed from home or another off-site

location. In general, regularly scheduled hours are worked and any schedule changes will require supervisor approval.

When clearly outlined and executed, teleworking arrangements can prove beneficial to employees and

supervisors. Supervisors should clearly articulate procedures for check-in times and hours of availability. Well-planned

work arrangements should mitigate communications problems.

Below, you will find guidance for supervisors, employees and departments to help set up temporary work arrangements.



The goal of a telework agreement is to ensure that both the employee and supervisor have a shared understanding of

the telework arrangement. Supervisors must approve a telework arrangement for individual employees and

communicate such arrangements with Payroll and IT.

Supervisors should maintain a copy of the agreement in departmental records and should send a copy to Payroll

COLLEGE PROPERTY AND DATA SECURITY Reasonable steps must be taken to ensure that College property is used in compliance with IT directives. This includes

complying with all software licensing agreements. The security and confidentiality of College records must also be

maintained. Sensitive data should not be placed on a personal computer or device, but instead should be accessed via

secure remote access technology.

EQUIPMENT INSURANCE College equipment and resources located at an alternate worksite are not automatically insured. Telework employees

may be required to sign a form acknowledging financial responsibility for College equipment damaged, stolen or

destroyed while in their possession. Telework employees are required to immediately report any damage to College

equipment to their immediate supervisor.

OVERTIME ELIGIBLE EMPLOYEES In general, overtime is not permitted for overtime-eligible teleworking employees.

TAX IMPLICATIONS Employees are responsible for addressing and resolving any questions about their ability to deduct expenses related to

telework.

PAID TIME OFF [COVID] This policy addresses use of sick time and dependent sick time with some temporary changes for staff during the COVID-

19 crises. Central Christian College of Kansas provides significant PTO for staff.

PTO may be used for illness, isolation, quarantine, or family/dependent care. In cases where work interruption is due to

disruption of childcare/schooling or family care, flexible work guidelines may allow PTO and telework to be combined to

minimize financial burden.

Employees may exceed the regular limits on the use of PTO to care for dependents who are ill, or whose schools or care

arrangements have been disrupted due to COVID-19. Use of PTO is still subject to the availability of regular sick time,

plus an additional 14 days of "unearned" (i.e., not yet earned) sick time. For example, if an employee has 15 sick days

already accrued, all 15 days plus an additional 14 days of unearned sick time could be used for family and dependent

care.

Employees may accrue negative PTO balances of up to 14-days for illness, to meet self-isolation or quarantine

requirements, or for the active care of dependents because of disruptions relating to COVID-19. This means that, if

necessary, eligible staff may use up to 14 days of PTO that they have not yet earned. Negative balances may be

recouped from the final paycheck of employees who terminate before accruing enough PTO.

A “doctor’s note” or documentation of dependent care responsibilities will not be required, except in very rare cases

where abuse of PTO is suspected. It is assumed that College employees are conducting themselves in alignment with the

Core Values of the institution, and therefore should be trusted.



FACILITIES In order to assist offices in mitigation management each office is empowered to modify the workplace and flow in

accordance with need and guidance produced by CDC for Institutions of Higher Learning. This may include the use of

shields, masks, or face coverings when the possibility for direct interaction or contact with others exists.

Offices are empowered to provide a structure for screening. The College will continue to support remote work

arrangements, as appropriate and feasible. At-risk individuals should explore alternatives to being on campus such as

teaching or working remotely. For faculty who are unable to work remotely or utilize online methods due to the nature

of the instruction, such individuals should consider not teaching this year.

The following regulations should be enforced:

Physical distancing and density guidelines should be followed at all times.

The use of Plexiglas barriers is permissible and encouraged as is appropriate. Network with Facility Management

to secure needed barriers.

Face masks are recommended for visitors (vendors, prospective students, general guests).

Custodial Services can provide sanitizing supplies to clean heavily used areas such as desks, doorknobs, copy

machines, dorm lobbies, library, etc.

Eliminate all reusable kitchen items and replace with single use options (i.e. plastic cups and silverware, foam

cups, etc.).

Remove all high-touch items from public areas (pens, magazines, etc.).

Hand sanitizers at all entrances.

Monitor, secure, and stock PPE as required by your office or division.

ACADEMICS The Academic calendar has been modified in an effort to reduce conditions that might cause increased campus

exposure. Classes will begin Aug 12 for first-year students and August 13 for returners. Fall classes are scheduled to be

completed by Thanksgiving break.

Where possible, classrooms are laid out to enhance physical distancing. At this time, any space that does not allow for

six-feet of space between individuals, will require face coverings. If this restriction is drawn back, faculty have the

freedom to enforce mask-wearing. Unless recorded for each course period, assigned seating is recommended to assist

with tracing protocols.

Students engaged in clinical, internship, or practicum experiences will need to adhere to all protocols articulated by the

sponsoring agency. If appropriate the department and Academic office are empowered to make provision for

requirements that are unable to be met due to COVID-19.

Migration to CANVAS is in place, the use of which is required for all faculty and students. Access to classroom tools in

CAMS is restricted.

Disinfection protocols and equipment are on hand to assist in classroom sanitation. Students will wipe down learning

areas at the end of each class period. Faculty should provide time for this activity so as not to impede movement from

course-to-course.

The College has chosen a Hy-Flex methodology to ensure continuity of educational services. This methodology provides

significant flexibility to the instructor in the face of possible disruption brought on by the presence of COVID-19. This

disruption may occur at the individual or campus level, which is the primary reason the Hy-Flex model was identified.



While face-to-face interaction is the default preference for all residential courses, faculty are empowered to leverage

campus technology and resources to employ alternative methods of student engagement in order to ensure seat-time,

quality of interaction, and fulfillment of course requirements.

Faculty will need to work with the Academic Office if Hy-Flex technology is required due to quarantine or isolation

protocols. All faculty are encouraged to engage a Hy-Flex modality for the fall in order to ensure familiarity with the

method and technology.

All study-abroad programming has been canceled for the fall of 2020.

HOUSING & RESIDENCE LIFE The following measures are in place:

Recommendation of personal face coverings in common areas if physical distancing isn’t possible, as per

campus-wide policy.

PSA flyers in place to remind residents of proper hygiene and respiratory etiquette.

Hand sanitizer and cleaning products available to residents.

Increased cleaning in all common areas and high-touch surfaces, consistent with enhanced cleaning practices.

Training for residential staff on public health measures and signs/symptoms of COVID-19.

Restrictions on events and social activities as per current physical distancing guidance.

Reconfigured seating in common areas to aid in physical distancing.

Signage will restrict access by non-residents, including outside guests, non-residential staff, and others.

TRAVEL Transitions of students off campus and visitation of others on campus represent opportunities for transmission of the

novel coronavirus.

The move-in process has been designed to reduce density during this transitional period.

The academic calendar has been designed to encouraged students to remain on campus for as much of the

semester as possible.

Students are expected to remain in the I35 Kansas corridor through-out the semester. Travel outside of the state

should be arranged through the Office of Student Life.

Residence Life Staff are prepared to manage student travel off campus including returning home. Students leaving

campus are encouraged to “sign-out” to assist health tracking and to assist in screening for infection, testing for

infection, quarantine upon return, or other measures. International travel and travel to areas with a significant

burden of COVID-19 in the community is restricted.

DINING SERVICES During the initial stages of students returning to campus, seating will be limited. Self-Service is restricted. CDS will serve

students who my chose to dine-in or grab-n-go options.

CCCK employees are restricted from using the dining hall.

As the college’s hospitality management experts, Creative Dining Services will oversee all dining related protocols,

including employee related protocols designed to enhance food safety.



HEALTH SERVICES Student health and information services will be the first line of defense for managing COVID-19 infections on campus.

Students will receive a health packet providing general COVID-19 guidance and information to access local health

resources.

List of local clinics

Mental health contacts

Symptom check guidance

In addition, campus signage will provide ongoing guidance.

Partnership with the local hospital (McPherson Health Center) ensures that students concerned about COVID-19 should be able to easily access student health services on a same-day appointment basis. The College is working to decrease barriers to access. Currently, protocols for COVID-19 treatment through the McPherson Country Health Department and

the McPherson Health Center are in place, including plans for transfer to a higher level of care as needed.

Residence Life has identified housing resources to isolate infected students. Resourcing will include disinfection, meal delivery, and access to wireless internet.

Syndromic surveillance of influenza-like-illness and COVID-19 symptoms will be established and carefully monitored. Students are being encouraged to consider vaccination against influenza, when not medically contra-indicated, so that

influenza outbreaks do not mask COVID-19 spread.

The College, working with the McPherson Country Health Department is ready to layout plans to facilitate large-scale distribution of future COVID-19 vaccines when available.

The Chief Student Engagement Officer and Chief Strategic Operations Officer are developing a communications plan to

address updates or outbreaks as they occur.

STUDENT LIFE Traditional events that include large numbers of persons in confined spaces (e.g., chapel, spectator sports, ceremonies,

etc.) could represent a significant risk for spread of COVID-19.

These gatherings are in the process of being assessed in the context of the evolving pandemic. The definition of a large

gathering might differ with the available venues to provide a safe environment.

CHAPEL During the initial weeks of the fall semester, the spiritual formation program will leverage podcasts, which are provided

to the entire campus community. In addition to weekly wing meetings, students will be encouraged to engage these

spiritual formation opportunities. Otherwise, as restrictions and recommendation allow, the Office of Student Life will

leverage a combination of different gatherings, such as allowing the worship team to provide worship events on the

plaza.

Possible alternative locations for chapels on a rotating basis may be instituted at a later time (Greer Auditorium and

McPherson Free Methodist Church).

Large convocations or special events will be held outside, in the gymnasium, or in separate locations to allow for physical

distancing.



ATHLETICS The NAIA has issued specific guidance for athletic participation. The College will adhere to all NAIA guidelines for

prescreening, physical distancing, and mitigation protocols. More information is available at NAIA Fall 2020 Guidelines &

Recommendations. In accordance with NAIA guidelines, fall athletic practices are allowed to begin on August 12.

Competition for fall teams will commence September 5th. First-year students and athletes are scheduled to arrive on

campus August 10th. Returning athletes are schedule to return to campus on return to campus August 11 & 12.

The guidelines, derived from recommendations from the NAIA and the NCAA, are designed to align with the best

interest of returning college athletes’ health and well-being. Basic protocols include:

Daily self-health checks.

Daily screening protocols for active team involvement.

The appropriate use of face coverings and physical distancing during training, competition and outside of

athletics.

Testing strategies for all athletics activities, including pre-season, regular season and post-season.

Adherence to public health standards set by their local communities.

BASIC MITIGATION PROTOCOLS The following actions represent the minimum expectations athletic staff should take to mitigate the spread of COVID-19.

Enforce Social Distancing (“physical distancing”), keeping space between individuals.

Designate and arrange specific equipment for use that is properly spaced at 6-feet apart.

Consider workouts in groups/pods of individuals with the same group always working out together, including

weight training, to limit exposure should someone become sick.

Remind individuals not to shake hands, give high fives, or fist pumps before, during, or after the game or

practice.

Individuals should refrain from any unnecessary physical contact with others.

Coaches, officials, and others should modify communication and avoid up close face to face communication.

Schedule practices to include adequate buffer times between sessions/teams to allow athletes, coaches and

staff to enter and exit the facility with limited interaction.

Provide readily available alcohol-based hand sanitizer (with at least 60% alcohol).

Personal training services and fitness coaching should practice social distancing to the extent possible. When

these services require physical contact between coach and athlete, wash hands immediately prior to and

following the contact and face to face contact should be minimal.

It is strongly recommended that athletes, coaches, staff, and participants wear a cloth face covering when not

actively engaged in physical activity or when they may be near (less than 6 feet from) other people.

Promote frequent use of hand washing and hand sanitizer for athletes, coaches, staff and participants. Require

handwashing of athletes, coaches, staff and participants upon arrival, after contact with other individuals, after

performing cleaning and disinfecting activities, and frequently throughout the sports program or activity.

Limit sharing of equipment and assign individual equipment (e.g., batting gloves, catcher’s equipment, discs,

racquets, balls) to avoid sharing between participants.

Individuals should wear their own appropriate workout clothing and not share towels.

Disinfect all shared fitness and sports equipment (if provided) between users, with EPA approved disinfectant

for SARS-CoV-2 with adequate contact time allowed for disinfectant as stated by manufacturer. If equipment is

to be cleaned by the individual, instructions on how to properly disinfect and appropriate contact time for

disinfectant must be provided.

Remind individuals to bring their own water bottles, and that those water bottles are not be shared.

https://files.constantcontact.com/1a7b9ff7001/0f60d74c-c2cd-4c10-8a9c-6a6de15ee8c5.pdf

https://files.constantcontact.com/1a7b9ff7001/0f60d74c-c2cd-4c10-8a9c-6a6de15ee8c5.pdf



Limit use of hydration stations (water cows, water troughs, water fountains) and provide disposable cups or

labeled water bottles for individuals when using any water fountains.

Discontinue use of drinking directly from water fountains.

If water or food is offered at any event (including team meals), have pre-packaged boxes or bags for each

attendee and provide labeled water bottles or disposable cups, instead of a buffet or family-style meal – unless

being served by properly attired (PPE staff).

SCREENING Please note that the screening requirements are based on data that is currently available. As findings related to COVID-

19 continue to develop, this information will be evaluated and updated accordingly

Beginning August 15, coaches, student-athletes and those in close contact with student-athletes are required to be

screened each day a practice or team activity occurs. The athlete is to be screened at beginning of the sports activity,

immediately sending be separated from other athletes, coaches, and staff. Require symptomatic athletes, coaches, and

staff to wear masks until leaving the facility. Cleaning and disinfecting procedure should be implemented by designated

personnel following CDC guidelines once sick employee leaves. Contact with the Athletic Trainer and/or the Chief

Student Engagement Officer should happen immediately.

All coaches are to complete the self-check protocols instituted by the College, on a daily basis. No symptomatic coaches

or staff will be allowed on campus until cleared by a health official.

For competition, all game-day participants (student-athletes, coaches, support staff, officials, etc.) are required to be

screened within six hours of the beginning of the contest. All screening must be done by an athletic trainer or her

designate.

TESTING The CDC recommends the following measures to mitigate the spread of the virus and to protect vulnerable populations:

social distancing, wearing a mask when social distancing is not possible, avoiding crowds, avoiding indoor crowded

spaces, and washing or sanitizing hands frequently.1 If an individual is not symptomatic and has not been in close

contact with someone known to have COVID-19, the CDC does not recommend being tested. Current recommendations

suggest testing only if an individual is symptomatic.

All student-athletes and coaches must receive a negative polymerase chain reaction (PCR) test no more than five days

prior to the first competition. If a student or coach tests positive during initial testing, he or she must receive a negative

test result prior to returning to competition. If a student or coach is unable to test during the five-day window prior to

the first competition, he or she then must be withheld until a test can be conducted and must receive a negative test

result before his or her first competition. If multiple student-athletes on a single team test positive, the administration

will assess whether the team should be removed from competition.

RESPONSE PROTOCOL Per CDC guidelines, if an athlete, coach, or staff has been diagnosed with COVID-19 or is presumed positive by a medical

professional due to symptoms, they should be excluded from sports program or activities until:

No fever for at least 72 hours since recovery (without the use of fever-reducing medicine)

Other symptoms have improved (e.g., coughing, shortness of breath)

At least 10 days have passed since first symptoms

1 https://www.cdc.gov/coronavirus/2019-ncov/hcp/testing-overview.html

https://www.cdc.gov/coronavirus/2019-ncov/hcp/testing-overview.html



Per CDC guidelines, if an athlete, coach, staff or participant has been diagnosed with COVID-19 but does not have

symptoms, they should remain out of sports activity until 10 days have passed since the date of their first positive

COVID-19 diagnostic test, assuming they have not subsequently developed symptoms since their positive test.

COACHING STAFF In alignment with policy related to employees, coaching staff that represent vulnerable individuals, may design

alternative plans to provide oversight for team interaction. These protocols should be developed in cooperation with the

Athletic Director and Athletic Trainer.

FITNESS CENTER & WEIGHT ROOM The Weight Room and new Fitness Center are open, following physical distancing protocols as well as cleaning and

disinfecting guidelines.

TESTING At present, testing methodology will be based on recommendations from the McPherson Health Center and the

McPherson County Health Department. The College, in association with the McPherson Health Center, has identified a

strategy to provide testing for all students, faculty, and staff should the need arise. These criteria for testing and re-

testing are in accordance with guidelines from the Infectious Disease Society of America.

All symptomatic individuals should be tested.

Symptomatic individuals for whom there is a strong suspicion of COVID-19 should be re-tested if the initial test is negative.

Asymptomatic individuals who have had close contact exposure to a COVID-19 (+) do not necessarily need a test, but should closely monitor symptoms.

The College, working with the McPherson County Health Department, is prepared to perform rapid contact tracing,

isolation, and monitoring of individuals with close contact exposure to COVID-19 (+) persons.

Faculty, staff, and students should self-quarantine if experiencing symptoms of COVID-19 until test results and, when

relevant, re-testing results are available. Faculty and staff should remain off campus or in a campus-identified

quarantine zone when experiencing possible COVID-19 symptoms.

Students, found to be positive, will be isolated in isolation housing or other living arrangement until they can safely

return to class following CDC guidelines for return to work for healthcare workers. Currently these are:

If symptomatic, at least 3 days have passed since recovery and improvement of respiratory symptoms (e.g., cough)

has occurred and at least 10 days have passed since onset of symptoms.

If asymptomatic, at least 10 days have passed after testing is completed.

The campus has opted to not use “test-based strategies,” based on recommendation by the CDC.

Students should be discouraged from returning home if found to be positive (as an alternative to being housed in an

isolation space on campus) as this might facilitate spread to back into households or other communities.

ATHLETIC TESTING In accordance with NAIA guidelines:

All student athletes and athletic staff members must submit to a CLIA-approved PCR test no more than five days

prior to their first competition.

o A negative test must be verified in order to participate or travel.



o Testing will be paid for through the student’s health insurance where applicable.

Screening by an athletic trainer is required for each day a team practices or meets.

RAPID RESPONSE PLAN If a student shows to class or an office with symptoms, please follow these steps:

1. Excuse the student from class and direct them to the previous admissions suite (currently SH 202C).

2. Immediately contact Missy Mayse in the Student Life Office at 620-245-7564. If no answer, contact John Walker

at 620-200-5935. If no answer, contact Doug Vanderhoof at 585-281-5491. Ensure that you speak to someone

and relay who you sent over and why.

Any suspected or confirmed COVID-19 case is reported to the McPherson Country Health Department. In consultation

with local health authorities, suspected students will be placed in quarantine to await tests results. In confirmed cases,

students will be isolated.

If an isolated breakout of COIVD occurs, the College will consider short-term (2-5 days) closures of buildings, spaces, or

other facilities where COVID-19 (+) individuals have been present to allow time for contact tracing and cleaning and

disinfection.

If a campus-wide breakout of COVID-19 occurs, the college will consider closure or other measures, particularly if

community transmission outside of the campus is widespread. Potential triggers for wider closures:

Rapid or exponential rise in cases on campus.

Campus is developing capacity issues for managing COVID-19 cases (e.g., housing shortages, strained ability to

clean and disinfect buildings or spaces).

Serious outcomes from COVID-19 are experienced on campus.

Community or state health advisors or governmental officials are increasing the stringency of control measures

in the face of rising cases.

ISOLATION AND QUARANTINING Residential Life staff will serves as the primary campus unit facilitating isolation and quarantining services, in partnership

with other divisions of the College.

The Office of Student Life has identified houses/rooms to be used in case isolation is required. These areas are

appropriately demarcated to restrict access and ensure privacy. Large scale isolation and quarantining will require

partnership with the McPherson County, and may require students to be housed off-campus.

Quarantining: Required of individuals exposed or potentially exposed to COVID-19.

o Individuals must remained separated, with no contact with other individuals until testing results are

confirmed.

Isolation: Required of individuals having tested positive for COVID-19.

o Individuals can be housed with other COVID-19(+) individuals.

Services Provided:

Laundry

Food Delivery

Daily Life Coaching

Tutoring Services



Access to Internet

Symptom Monitoring

Cleaning and sterilization services

RETURN TO WORK OR CLASS Any symptomatic individual, directed to care in isolation, may discontinue their isolation under the following conditions:

1. Improvement in overall symptoms

2. At least 24 hours have passed with no fever, without the use of fever-reducing prophylaxis.

3. At least 10 days have passed since symptoms first appeared.

With person infected with SARS-CoV-2 who never developed COVID-19 symptoms, discontinue isolation 10 days after

the date of the first positive test.

This guidance still recognizes that individuals should quarantine for 14 days after exposure to a confirmed case of COVID-

19

CONCLUSION This plan is organic in nature, requiring modification as new information, recommendations, and regulations are

incorporated.

https://globalepidemics.org/key-metrics-for-covid-suppression/

https://globalepidemics.org/key-metrics-for-covid-suppression/

COVID-19 CAMPUS STATUS CODES Any student, faculty, or staff exhibiting symptoms should self-quarantine and inform appropriate authorities immediately

(Student Life Staff or Supervisor).

Code Green

Code Yellow

Code Orange

Code Red

Description Tracking Toward Containment

Community Spread Accelerated Spread Tipping Point

Trigger Isolated Cases Spread in a group Spread through the community

Pandemic

PPE Masks Recommended Masks worn, when 6’ distancing not possible

Masks required Masks required

Cleaning Sanitation Stations & Wipe Down Protocols

Sanitation Stations & Wipe Down Protocols

Sanitation Stations & Wipe Down Protocols

Classrooms Masks where 6’ not possible. Wipe Down Protocols

Distancing, with HyFlex. Wipe Down Protocols

HyFlex with ½ class in physical space

Remote Learning Only

Tracking Daily Temperature & Symptom Tracking

Daily Temperature & Symptom Tracking

Daily Temperature & Symptom Tracking

Dining Relaxed Dining Protocols 6’ Distancing Measures Pick-up Service Only Pick-up Service Only

Residential Physical Distancing Lounge & Entry/Exit Isolation Protocols.

Population Protocols to minimize density

Emergency Housing Only

Travel Students are free to leave campus

Travel plans should be registered with appropriate authority

Travel prohibited - No campus visitors

Travel prohibited - No campus visitors

Hot Zones Travel to a KDHE Hot-Zone results in 14-day quarantine.

Non-essential travel to KDHE prohibited (14-day Quarantine).

Travel to a KDHE Hot-Zone prohibited.

Travel to a KDHE Hot-Zone prohibited

Employees Barriers Recommended Barriers Required Telework Protocols enacted.

Essential Staff Only

Athletics Protected Practice & Play Physical Distancing Protocols

No Contact – Masking Protocol

No Practices or Games

fall 2020 return to campus plan · 2020. 8. 25. · return to campus plan 1 central christian...

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