fall 2 – data population staff data & course enrollments calpads fall 2 - data population...

Fall 2 – Data Population

Staff Data & Course Enrollments

CALPADS Fall 2 - Data Population v3.0, October 24, 2012

Who’s Supposed to Be Here

Individuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADS


Rules

Mute yourself

HOLD

Name & LEAconversation

at a time

1

Silencecellphones


Pleasedo not

multitask


Courtesy

Training Sequence


Agenda

2 HoursWrap-Up

Staff DataIntroduction


Local Preparation

Course Data

Introduction


Information Reported in Fall 2


Staff Assignments

Teachers, administrators and pupil service staffTeachers, administrators and pupil service staff

Course Enrollment

Course sections of students enrolled on Census DayCourse sections of students enrolled on Census Day

Classroom services provided to English LearnersClassroom services provided to English Learners

English Learner (EL) Services

8

Schools Which Need To Report


Participants Course Staff EL

Sector Public Y Y Y

Non-Public Private N N N

Non-Public Nonsectarian N N N

School Instructional Level

Pre-Kindergarten N N N

Elementary Y Y Y

Intermediate/Mid/Jr. Y Y Y

High School Y Y Y

K-12 School Y Y Y

Adult Education N N N

Postsecondary N N N

Ungraded N N N

Participants Course Staff EL

School Type

Traditional (non-educational options schools)

Y Y Y

District Level Programs (Independent Study and Home Hospital Programs)

P P P

County Community Y Y Y

District Community Day Y Y Y

Division of Juvenile Justice Y Y Y

Juvenile Court Schools Y Y Y

Continuation High Schools Y Y Y

Opportunity Y Y Y

Alternative Schools of Choice Y Y Y

State Special Schools Y Y NHome and Hospital Y Y Y

Special Education Consortium Y Y Y

Special Education Y Y Y

Non-Public School Group (0000001) N N N

ROP/ROC(3) N N N

P = Permitted, but required if student has been assigned an SSID

See section 2 of the CALPADS File Specifications mentioned on the Resources slide for the full table

What Record Types to Enter or Update


U= UpdateR=Required

Online Batch ActionStudent Enrollment SENR UStudent Information SINF UStaff Demographics SDEM RStaff Assignments SASS* RCourse Section CRSE* RStudent Course Section SCSE* R

* Full replacement files

Course Section ID

SEID

Staff Demographics

Staff Demographics

Staff Assignments

Staff Assignments

Course SectionCourse Section

SSID

Student Enrollment

Student Enrollment

Student Information

Student Information

Student Course Section

Student Course Section

SSID


Record Relationships

1111

Records above others must be posted before those below them or you may get rejected records

Important Dates for Fall 2


* Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day)

CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

Local Preparation



Code Mapping

1414

If your SIS does not use state codes, check with your vendor to determine if code mapping is needed

Language

=

=00Grade

SPN ??? ??01

Primary Language Code

??? ??KN

Grade Level Code

Human Resources (HR)

Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level

Special Ed

Instructional LevelInstructional StrategiesServices

HR, Curriculum & School Site Staff

State Course Code for coursesUC/CSU approved coursesCareer Tech Ed coursesCalifornia Partnership Academy-funded courses

English Learner support

English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction


Local Data Collection

15

Students Staff

Courses

English Learner support

English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction

Human Resources (HR)

Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level

HR, Curriculum & School Site Staff

State Course Code for coursesNCLB Core coursesUC/CSU approved coursesCalifornia Partnership Academy-funded coursesIndependent Study and Distance learning courses

Special Ed

Instructional LevelInstructional StrategiesServices

Staff Data


Staff Types Reported


TeachersTeachers

AdministratorsAdministrators

Pupil ServicePupil Service

17

Staff Data Included


Teachers*

18

* Includes non-certificated non-core charter school teachers. Does not include classified staff, who are reported in aggregate in CBEDS-ORA.

** Note that teachers should only have a single teaching assignment for each school where they teach. Individual course sections are reported by entering the teacher’s SEID in the course section records.

Staff Demographics Staff Assignments**

Non-classroom based assignment(s)

Course Section

Teacher job classification

Staff Data Included


Administrators*

19

Staff Demographics Staff Assignments


* Also includes non-certificated superintendents (deputy, assistant, and associate) that are serving in positions requiring certification

Staff Data Included


Pupil Service

20

Staff Demographics Staff Assignments


Staff Required Fields


See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirementsSee the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements

All StaffAll Staff


Obtaining Statewide Educator IDs (SEIDs)

2222

* See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs

County Credential Analyst

County Credential Analyst

CTC Credential Information Guide (CIG)




All StaffAll Staff



TeachersTeachers

AdministratorsAdministrators

Pupil ServicePupil Service


Teacher Assignment Examples

Staff Member

LocalStaff

ID SEID Local AssignmentHire Date

HighestDegree

EmployStatus

Yrs ofSvc

– LEA

Yrs ofSvc

- EducJob

Class FTE Assignment

1 Hayes 1416 7458166487High School Government Teacher

19881026 V 1 22 29 12 100

2Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50

Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50

3 Stephenson 3895 7125426876 Resource Teacher 19980701 C 1 12 12 27 50 6017

4 DiPirro 9567 No SEID Part-time PE teacher Cannot report without SEID

5 Timmerman 4689 1746128946Middle School Science Teacher with Extra Period

20010910 A 1 12 15 12 120

2626

1 Hayes is a full time (FTE = 100) teacher (job class = 12).

2 Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment).

3 Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017).

4 DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments should be reported in course-section using a “999999999” for the SEID.

5 Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120).


Team Teaching/Job Sharing Examples

StaffMember

LocalStaff

ID SEID Local AssignmentHireDate

HighestDegree

EmployStatus

Yrs ofSvc –LEA

Yrs ofSvc –Educ

JobClass FTE Assignment

6Gordon 4215 7554968153 1st Grade Teacher 20030625 M 1 7 9 12 50

Seaborn 6581 6542152813 1st Grade Teacher 20080701 C 2 2 15 12 50

7Robinson 1416 9745841837 6th Grade Teacher 19881026 V 1 22 29 12 100

Mills 5762 9787458417 6th Grade Teacher 19860815 C 1 24 24 12 100

2727

6 Gordon and Seaborn are 1st grade teachers (job class = 12) sharing an assignment (FTE = 50).

7 Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6th grade.

StaffMember

LocalStaff

IDSEID

Local AssignmentHireDate

HighestDegree

EmployStatus

Yrs ofSvc –LEA

Yrs ofSvc –Educ


8 Cheong 8043 6859552419School Psychologist and Counselor

20100701 D 2 2 2 11 1000202

0400

9 Friedrich 1027 3254974548High School English Teacher and ½ GATE Coordinator

19950815 D 1 16 1612 50

10 50 0157

10

Ahmed 3589 7468459243Middle School Science Teacher and Department Chair

20070815 V 1 4 10 12 120 6099

Isbell 9874654651Middle School Math Teacher, Coach and Department Chair 20010901 C 1 10 10 12 140 6099


Multiple Assignment Examples

2828

8 Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record.

9 Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class.

10 Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140).


Non-teaching and Support Assignment Examples

StaffMember

LocalStaff

ID SEID Local Assignment Hire DateHighestDegree

EmployStatus

Yrs ofSvc –LEA

Yrs ofSvc –Educ


11 Logan 4675 4513697459 School Psychologist 20080701 V 3 2 24 11 100 0202

12 Higgins 5643 9756844856 Superintendent 20010317 B 4 9 9 10 100 0100

13 Saunders 0645 9877531597Curriculum Administrator

19840520 V 1 26 26 10 100 0105

14 Jones 5643 9713168446Chief Business Official, Deputy Superintendent

20010317 B 4 9 9 25 100 0102

2929

11 Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202).

12 Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100) full-time (FTE = 100).

13 Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105).

14 Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102).

Staff Data Reminders


Two types of data are reported for certificated staff: Demographics and Assignments

Increment staff service years

Certificated staff must have an

SEID to be reported

Check with your vendor to verify how the effective dates will be extracted to avoid certification errors

Course Data



COURSE SECTION

A unique instance of a course taught by one or

more teachers, in a specific location, at a particular time

COURSE SECTION

A unique instance of a course taught by one or

more teachers, in a specific location, at a particular time

Course Terms

32

AlgebraAlgebra

EnglishEnglish

BiologyBiology

TheaterTheater

Single subject

3rd Grade3rd Grade

Multiple subjects

Course Content Reported


Self-containedSelf-contained DepartmentalizedDepartmentalized


Course Content by School Type

3434

School Type Departmentalized Self-contained

Elementary X

Middle X X

High X

Course Records Included


Student Course Section Enrollment

35

Course Section Enrollment Student Course Section Enrollment


Course Data Included

3636

Do Not Submit Optional

Before/after school child care programs

Before/after school child care programs Study hallStudy hall

Student aide coursesStudent aide courses HomeroomHomeroom

Summer schoolSummer school ROP/C or college coursesROP/C or college courses

Course Record Relationships


SchoolSchool

Course (Spanish 1)

Class (room 10)Class (room 10)

Section SP1-01Section SP1-01





Course (English 2) Course (Geometry)

ClassClass

SectionSection

ClassClass

SectionSection

ClassClass

SectionSection

ClassClass

SectionSection

ClassClass

SectionSection

Student Student

Student Student

Course, class, and course section IDs must be unique within a given school and year.Course, class, and course section IDs must be unique within a given school and year.

Course Section Required Fields


All Course SectionsAll Course Sections


Courses Taught By A Teacher Without An SEID

39

Non-certificated Charter School teacher teaching non-core classNon-certificated Charter School teacher teaching non-core class

Use SEID of “9999999999”Use SEID of

“9999999999”ROC/P InstructorROC/P Instructor

College professorCollege professor

Distance learning teacherDistance learning teacher

New teacher without SEID from CTCNew teacher without SEID from CTC

Teacher not employed by LEA (e.g. COE Special Ed, private contractor)Teacher not employed by LEA (e.g. COE Special Ed, private contractor)



All Course SectionsAll Course Sections

* No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized

* No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized



Self-containedSelf-contained

DepartmentalizedDepartmentalized

English Learner ClassesEnglish Learner Classes


Instructional Strategy Hierarchy

42

Special Ed (700)Special Ed (700)

Home/Hospital (300)Home/Hospital (300)

English Leaner (400-650)English Leaner (400-650)

* Alternatively, you can submit a different course section for each instructional strategy

* Alternatively, you can submit a different course section for each instructional strategy



Special Ed (e.g., special day class)Special Ed (e.g., special day class)

Home and HospitalHome and Hospital

Independent StudyIndependent Study

Distance LearningDistance Learning



Team Teaching*Team Teaching*

Job Sharing*Job Sharing*

* There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID.

* There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID.



Career Technical Education (CTE)Career Technical Education (CTE)



California Partnership AcademyCalifornia Partnership Academy

Pull-out/Push-in* (support)Pull-out/Push-in* (support)

* Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments

* Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments


10th Grade English Local Crs ID: 312 Crs Group: 2131 Term: FY NCLB: S UC/CSU: B

Period: 4Teacher: GradyCrs-Section: 312-15Class ID: 312-15HQT: BEducation Service Code: 3Instructional Strategy: 500

Period: 2Teacher: ChenCrs-Section: 312-07Class ID: 312-07HQT: C

Period: 1Teacher: FriedrichCrs-Section: 312-01Class ID: 312-01HQT: C

Algebra 1Local Crs ID: 204Crs Group: 2403Term: FYNCLB: SUC/CSU: C

Period: 3Teacher: AngelCrs-Section: 204-03Class ID: 204-03HQT: C

Period: 5Teacher: AglianoCrs-Section: 204-04Class ID: 204-04HQT: C

Period: 2Teacher: AglianoCrs-Section: 204-02Class ID: 204-02HQT: B

2nd Grade Local Crs ID: 1002 Crs Group: 1000 Term: FY NCLB: E UC/CSU:

Teacher: SampsonCrs-Section: 1002-04Class ID: 1002-04HQT: C

Teacher: MillsCrs-Section: 1002-19Class ID: 1002-19HQT: BMultiple Teacher Code: 1

Teacher: RobinsonCrs-Section: 1002-19Class ID: 1002-19HQT: CMultiple Teacher Code: 1

French 3 Local Crs ID: 721 Crs Group: 2204 Term: FY NCLB: S UC/CSU: F

Period: 6Teacher: BrawnCrs-Section: 721-07Class ID: 721-07HQT: C

Period: 2Teacher: BrawnCrs-Section: 721-03Class ID: 721-03HQT: C

SSID: 3114167025

Schedule:2nd Grade: 1002-04

SSID: 3114167025

Schedule:2nd Grade: 1002-04

Courses Course Sections Student Course Sections

Student Course Sections

SSID: 2113199025

Schedule:Period 1: 312-01Period 2: 721-03Period 3: 204-03

SSID: 2113199025

Schedule:Period 1: 312-01Period 2: 721-03Period 3: 204-03

Data Submission – Course Section

47


Self Contained Course Data Example

Local Course Information CALPADS Data Elements

Scenario Course SEID RoomLocal

Course IDState Course

CodeCourseName

NCLBCore

HQTCourse

Section IDClass ID

1

Kindergarten(Morning)

7461542894 2 1015 1000 Kg AM E B 1015-2 1015-2A

1st Grade 3541298745 4 1001 1000 1st Grade E B 1001-4 1001-4

2nd Grade 4512536485 2 1002 1000 2nd Grade E B 1002-2 1002-2

3rd Grade 9874857198 9 1003 1000 3rd Grade E D 1003-9 1003-9

4th Grade 3452169872 12 1004 1000 4th Grade E A 1004-12 1004-12

2 5th Grade 9999999999 15 1005 1000 5th Grade E N 1005-15 1005-15

4848

1 All self-contained courses use a single state code (State Course Code = 1000).

2 A course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999).

* Room is not a CALPADS element, only used for reference* Room is not a CALPADS element, only used for reference


Self Contained Team Teaching/Job Sharing Example


Scenario Course Teacher Room

LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT

CourseSection

ID Class ID

MultipleTeacher

Code

31st Grade Gordon 8 1001 1000 1st Grade E B 1001-8 1001-8 21st Grade Seaborn 8 1001 1000 1st Grade E B 1001-8 1001-8 2

46th Grade Robinson 19 1006 1000 6th Grade E F 1006-19 1006-19 1

6th Grade Mills 19 1006 1000 6th Grade E E 1006-19 1006-19 1

4949

3 Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each course-section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time).

4 Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID.


Self Contained Service to English Learners Example

50


Scenario Course TeacherLocal

CourseID

StateCourseCode

CourseName

NCLBCore

HQTCourseSection

IDClass ID

EducationServiceCode

InstructionalStrategy

Code

PrimaryLanguage

5

2nd-3rd Combo Class

Robinson 1009 1000 2nd-3rd Comb E C 1009-15 1009-15 4 500

4th/5th Combo Class

Burns 1010 1000 4th/5th Comb E A 1010-13 1010-13 2 500

Reading Dickinson 2010 2100 Reading E B 2010-1 2010-1 2 500

6 2nd Grade DiPirro 1002 1000 2nd Grade E 1002-22 1002-22 1 400 01

50

5 Robinson, Burns, and Dickinson have English Learners in their classes. Robinson’s class is structured English immersion and she is providing ELD and SDAIE services (Education Service Code = 4). Burns’ class is structured English immersion (Instructional Strategy Code = 500) with ELD only (Education Service Code = 2). Dickinson is an itinerant teacher providing service to EL students.

6 DiPirro has English Learners in his class. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting with at least some core content instruction in their primary language of Spanish (Primary Language = 01).

If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported

If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.




Self Contained Itinerant Teachers (Push in/Pull out) Example


Scenario Course Teacher Local

CourseID

StateCourseCode

CourseName

NCLBCore

HQT CourseSection

ID Class ID



Code

7 Music Gerwer 2008 2324 Music E B 2008-1 2008-1

8 Reading Dickinson 2010 2100 Reading E B 2010-1 2010-1 2 500

9 Resource Phanthavong 6010 3020 Resource E A 3020-1 3020-1 700

5151

7 Gerwer and Dickinson are itinerant teachers. Reporting student course data is optional for itinerant teaching assignments.

8 Dickinson is providing services to English learner (EL) students. Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended.

9 Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700).

Itinerant assignments can be at the same schoolItinerant assignments can be at the same school


Scheduled Course Data Example

5252


Scenario Course TeacherName

SEID LocalCourse

ID

StateCourseCode

CourseName

NCLBCore

HQT UC/ CSU CourseSection

ID

ClassID

1 Beginning algebra Agliano 4152469748 204 2403 Algebra 1 S B C 204-04 204-04

Economics CP Ratty 9754426143 612 2701 Economics S A A 612-01 612-01

French 1 Brawn 7452165447 721 2204 French 1 S C F 721-01 721-01

2 Study Skills Ratty 2453614875 105 6001 Study Skills N 105-01 105-01

3 French 2 9999999999 722 2204 French 2 S N F 722-01 722-01

1 Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a unique course section ID and class ID. The UC/CSU Admission Requirement Code field in the student course section enrollment file indicates which requirement the student has met.

2 Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code.

3 A class taught by a teacher without a SEID should be reported with a special SEID (SEID = 9999999999) and must be reported as not being taught by a highly qualified teacher (HQT = N).


Team Teaching/Job Sharing Example

5353


Scenario Course Teacher

LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT UC/ CSU

CourseSection

IDClass

ID

MultipleTeacher

Code

4Beginning algebra Agliano 204 2403 Algebra 1 S B C 204-03 204-03 1

Beginning algebra Angel 204 2404 Algebra 1 S C C 204-03 204-03 1

5

Graphic Communications

Ranasinghe 917 5751 Graphic Comm S D 917-01 917-01 2

Graphic Communications

Gordon 917 5751 Graphic Comm S E 917-01 917-01 2

4 Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra in period 3.

5 Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Graphic Communications in period 3.


Services to English Learners Example

54



LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT

CourseSection

IDClass

ID



CodePrimary

Language

6

Adv algebra (SDAIE)

Angel 206 2404Algebra 2 (Shelt)

S C 206-01 206-01 3 500

English 1 (ELD) Timmerman 315 2130 English 1 S B 315-05 315-05 2 500

Economics CP Ratty 612 2701 Economics S A 612-01 612-01 4 650

7 US History Seaborn 613 2709 US Hist (Bil) S B 1 600 01

54

6 Angel, Grady and Ratty have classes with English Learners. Education Services and Instructional Strategy codes should be reported.

7 Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). Primary language is required.






Multiple Course Content

Multiple Course Content Example



LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT UC/CSU

CourseSection

ID Class

ID

MultipleTeacher

Code

8French 3 Brawn 723 2205 French 3 S C F 723-01 723-01

French 4 Brawn 724 2205 French 4 S C F 724-01 723-01

9English Literature Saunders 312 2106 English Literature S A B 312-04 312-04

US History Sullivan 613 2709 US History S B A 613-04 613-04

10English Literature Guido 312 2106 English Literature S A B 312-05 999-08 1

US History Sullivan 613 2709 US History S B A 613-05 999-08 1

5555

8 Brawn is teaching French 3 and French 4 during the same period in one classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both.

9 Saunders and Sullivan are using the same classroom space to deliver English Lit. and US History. Saunders delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (English Lit., US History) with two different SEIDs.

10 Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" English Lit./US History course during a two period block to one group of students. Guido delivers instruction in English Lit during the first hour; and Sullivan delivers instruction in US History during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID.


Career Technical Education Example


ScenarioScheduledCourses Teacher

LocalCourse

ID

StateCourseCode

CourseName

NCLBCore HQT UC/CSU

CourseSection

IDClass

IDCourseContent

ProviderCode

TechPrep

11 Business Math Angel 216 2401 Business Math S C 216-01 216-01 154

12Fashion Merch Gunn 925 4410 Fashion Merch N N 925-02 925-02 2 Y

Textile Design Stephenson 840 4411 Textiles S A G 840-04 840-04 2 Y

13 Interior Design Stephenson 832 4430 Interior Design S N 832-02 832-02 1

5656

11 Business Math is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course.

12 Both Fashion Merchandising and Textile Design are provided by the district (CTE Course Section Provider Code = 2). Fashion Merchandising and Textile Design are part of a Tech Prep sequence (Tech Prep = Y).

13 Textile Design and Interior Design are offered at the Regional Occupation Center (CTE Course Section Provider Code = 1).


Special Education/Home and Hospital Example



LocalCourse

StateCourseCode

CourseName

NCLB Core HQT UC/ CSU

CourseSection

IDClass

ID


Code Notes

15 Life Skills Conway 901 2537 Life Skills S A 901-01 901-01 700

16 Home and Hospital Sampson 951 1000 Home/Hospital S N 951-01 951-01 300

17District Level Home and Hospital

Mishima 952 1000 Home/Hospital S N HH01 HH01 300

Use district

CD code for school

5757

15 Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy.

16 Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example.

17 Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school.


Other Scenarios Example



LocalCourse

ID

StateCourseCode

CourseName


CourseSection

ID Class ID DistanceLearning SEID

18 AP European History

Sullivan 665 2774 AP European History

S B A 665-01 665-01 Y 5146784296

19 Calculus Comm College

271 2415 Calculus S 271-00 271-00 9999999999

5858

18 Sullivan is the certificated classroom monitor for AP European History, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning.

19 Calculus is offered at the local community college. Since the instructor is not a district employee, use “9999999999” as the SEID.


Course Data For Educational Options Schools

5959

One Self-contained course section per grade level (similar to elementary)

One Self-contained course section per grade level (similar to elementary)

Minimal Reporting

Departmentalized sectionsDepartmentalized sections

Preferred Reporting

* Reporting student course section records is optional for Educational Options schools* Reporting student course section records is optional for Educational Options schools


Course Data Expected for District Level Programs

6060

If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional

If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional

Students must only be enrolled at the district level

Students must only be enrolled at the district level

Report with the district CDS numberReport with the district CDS number

Home/Hospital or Independent Study


Independent Study Examples

ScenarioLocal

Course IDScheduledCourses Teacher

StateCourseCode

CourseName


CourseSection ID Class ID


Code1 MAT3731 Integrated Math S1 Chen 2425 Integrated Math S G MAT3731-2IS IS999-02 700

MAT3931 Algebra S1 Chen 2403 Algebra S G C MAT3931-4IS IS999-02 700

MAT3911 Geometry Essentials 1

Chen 2413Geometry

S G C MAT3911-2IS IS999-02 700

SCI5361 CP Biology Chen 2603 CP Biology S G D SCI5361-2IS IS999-02 700

ENG1251 English 7 Chen 2133 English 7 S G ENG1251-2IS IS999-02 700

ENG1811 Lang ARTS CAHSEE

ChenLA CAHSEE

S G ENG1811-2IS IS999-02 700

SOC5722 World History S2 Chen 2711 World History S G A SOC5722-1IS IS999-02 700

2 ISTOPICS Independent Study Chen 1000 Ind Study S G A ISTOPICS-1IS IS999-02 700

61

Departmentalized

1 Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G).

Self-contained

2 Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section.


Continuation Class Examples

ScenarioLocal

Course ID Scheduled Courses Teacher Per

StateCourseCode Course Name

NCLB Core HQT

UC/ CSU

Course Section ID Class ID

3

MAT3731 Integrated Math S1 Logan 4 2425 Integrated Math S B MAT3731-4C CS999-04

MAT3931 Algebra S1 Logan 4 2403 Algebra S B C MAT3931-4C CS999-04 MAT3911 Geometry Essentials 1 Logan 4 2413 Geometry Essentials S B C MAT3911-4C CS999-04

4 MATCONT Math Logan 4 1000 Math S B Math-4C Math-4C

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Departmentalized

3 Logan is a continuation school teacher with students taking multiple course-sections in the same period. He is highly qualified in all content areas (HQT Competency Code is not ‘N’).

Self-contained

4 Same scenario as example 3, but reported as a single self-contained course section. The HQT status can still be reported as Coursework (HQT Competency Code = B) because the teacher has demonstrated competence in all content areas he is teaching for that course section.



ScenarioLocal

Course ID Scheduled Courses Teacher Per

StateCourseCode Course Name

NCLB Core HQT

UC/ CSU

Course Section ID Class ID

5

MAT3931 Algebra S1 Grady 6 2403 Algebra S A C MAT3931-6C CS999-06

MAT3911 Geometry Essentials 1 Grady 6 2413 Geometry Essentials S A C MAT3911-6C CS999-06 ENG1161 CP English 5 Grady 6 2131 English 5 S B B ENG1161-6C CS999-06

6 CSTOPICS Cont Subjects Grady 6 1000 Cont Subjects S C CSTOPICS-6C CS999-06

63

Departmentalized (multiple subject areas)

5 Grady is a continuation school teacher with students taking multiple course-sections in multiple subject areas during the same period. He is highly qualified in math through the exam option (HQT Competency Code = A) and language arts through coursework (HQT Competency Code = B).

Self-contained (multiple subject areas)

6 Grady provides instruction in multiple course-sections in multiple subject areas and is highly competent in all content areas through National Board Certification (HQT Competency Code = C).



ScenarioLocal

Course IDScheduledCourses Teacher Per

StateCourseCode

CourseName


CourseSection ID Class ID

7

ENG1811 Lang Arts CAHSEE Droker 1LA CAHSEE

S B ENG1811-1C CS888-01

ENG1171 English 5 Droker 1 2131 English 5 S B B ENG1171-1C CS888-01

ENG1091 CP English 3 Droker 1 2131 English 3 S B B ENG1091-1C CS888-01

SOC5722 World History S2 Droker 1 2711World History

S N A SOC5722-IC CS888-01

8 CSTOPICS Cont Subjects Droker 1 1000Cont Subjects

S N ACSTOPICS-1C

CS888-01

9 MATSCIC Math/Science Burns 3 1000 Math S B MATSCIC-1C CS555-03

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7 Droker is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. She has been deemed highly competent in language arts through coursework (HQT Competency Code = B), and not highly competent in social science (HQT Competency Code = N).

8 Same scenario as example 7, but reported as a single self-contained course section. The HQT status must be reported as Not Highly Qualified (HQT Competency Code = N) because the teacher is not highly qualified in all content areas she is teaching for that course section.

9 Burns is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. The students are scheduled into a generic course-section and are awarded units once they complete coursework in any of the subjects. He has been deemed highly competent in all subjects through coursework (HQT Competency Code = B). The course-section is reported as a self-contained class (CRS-State Course Code = 1000).


Student Course Section Enrollment Data Expected

6565

Enrollment Status Course Enrollment

Primary (10) Required

Secondary (20) Optional

Short-term (30) Optional

Specialized Services (40) Do not submit


Course Section Reminders

6666

Course Section must first be submitted and posted in CALPADS before the Student Course Section is submitted

EL services are reported in the

course section record

Non-academic courses such as

lunch, free period and student

aide are not reported

Course Section ID and Class ID are both assigned by the LEA; Class ID can be used to tie multiple course-sections to the same class

Wrap Up


Wrap-Up

67


Suggested Milestones

6868

October

3rd Obtain SEIDs

December

21st Complete data population (staff and courses)

January

2nd Upload, fix errors and post staff files

4th Upload, fix errors and post course files

10th Review and verify all certification reports

16th Certify and save reports of certified data

Fall 2 Steps

SDEM | SASS | CRSE | SCSE

2. Submit and post data2. Submit and post data


SIS Roles

1. Setup1. Setup

69

System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

70

Resources

Document Description Sections

CALPADS File Specifications (Forms)

File layout and requirements for batch submission

SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs

CALPADS Code Sets List of state defined codes

See Code Set column in CFS (Forms) for each field reported

CALPADS Valid Code Combinations

Codes allowed to be used together

NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area

CALPADS Error List Detailed error message descriptions

SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs

CALPADS Data Guide Detailed requirements Sections 2.2 and 2.3

CALPADS Calendar

http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp


71

Resources

Self-paced Trainings

https://csis.fcmat.org/Pages/Self-Paced-Training.aspx



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