faculty center grading...
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Faculty Center Grading Instructions Campus Solutions
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1/24/18
Faculty Grading Center
Academic Technology
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Table of Contents The Faculty Center ........................................................................................................................................ 1
Using the Final Grade Syncing Tool ............................................................................................................... 2
Prepare Your Canvas Gradebook: ............................................................................................................. 2
Transfer Final Grades to Campus Solutions: ............................................................................................. 2
Grading Schemas ...................................................................................................................................... 5
Review Grade Roster/Change Term in Campus Solutions ............................................................................ 5
Entering Final Grades (if you are not using Grade Sync in Canvas) and Overriding Grades Synced from
Canvas ....................................................................................................................................................... 7
Last Date of Attendance ........................................................................................................................... 9
Changing Grades ......................................................................................................................................... 14
FAQ .............................................................................................................................................................. 15
Support ....................................................................................................................................................... 15
The Faculty Center The Faculty Center is a self-service component of the PeopleSoft Campus Solutions Student System that
allows instructors to post final grades.
For those teaching online or utilizing a course site that is graded in Canvas:
Final letter grades must be Approved and Posted by the instructor in the Faculty Center within 7 days of
the term end date, no later than midnight Eastern Time.
*Important Note: The Grade Syncing for Canvas tool is for letter grades only (A, B, C, etc.). Courses that
are Pass/Fail cannot use this sync tool. If your course is Pass/Fail, you will need to enter grades manually
via the Grade Roster in Campus Solutions.
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Using the Final Grade Syncing Tool These steps detail the process to automatically push the percentage score in Canvas Grades to the
Campus Solutions (CS) Grade Center as a letter grade. This process uses a grading schema for both
Graduate and Undergraduate courses. If you prefer to do so, you may continue to manually enter letter
grades into Campus Solutions.
NEW! As of the November 2017 term, in addition to being able to sync grades, faculty can now
also sync the Last Date of Attendance from Canvas to Campus Solutions. For students who
never submitted work, use the first day of the term as their last date of attendance.
Last Date of Attendance for EagleVision Home, EagleVision Classroom, and In-Person:
You may need to log in to Campus Solutions to verify the Last Date of Attendance. For
example, if the student attended a class session after they submitted an assignment,
discussion, or quiz in Canvas, then the Last Date of Submission would be the last activity
in the course.
Prepare Your Canvas Gradebook: Complete all grading in Canvas. All cells in Grades should have a grade
entered; cells should not be left empty.
1. If you enabled “Treat Ungraded as 0” in Canvas Grades, be sure to
uncheck that item and then enter grades in all cells. If students
are missing assignments, enter a grade of zero “0.” Again, there
should be no blank cells.
Transfer Final Grades to Campus Solutions: When you are ready to transfer final grades into Campus Solutions:
1. In Canvas, select Settings from your course menu (lower left side).
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2. Select the Grade Syncing Tab.
3. Select the Sync grades to SIS button.
4. You will see a message asking you to confirm. Select the OK button.
5. The button will then indicate: Syncing grades to SIS… This may take a few moments to sync.
6. The tool will display Synced when complete.
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Important Notes:
1. The Sync grades to SIS button should only be used once. If you find that there are incomplete
grades populated in Campus Solutions after you use the sync function, you will need to manually
change the grades in Campus Solutions. Do not try to sync the grades multiple times.
2. Larger classes may take longer to sync and may display the following: “Error: Net::
ReadTimeout.”
a. It is not necessary to resync the grades. This display will update to Synced when the
operation is complete.
b. The error may also display if Campus Solutions is undergoing heavy use. This is
temporary while the system is busy.
3. Once Sync grades to SIS is selected, any changes in assigned grades in the Total column within
Canvas will not overwrite the posted grades in Campus Solutions. You will still receive the
“Synced” or “Success” message, but no changes will occur in Campus Solutions.
a. Exception: If you delete all posted grades in Campus Solutions (before beginning the
Approve process), you can select Sync grades to SIS in Canvas and post new grades to
any or all students.
4. Sync grades to SIS will not work if Campus Solutions is offline for maintenance.
a. The Campus Solutions maintenance schedule is shown on the ERNIE homepage at the
bottom right corner.
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Grading Schemas Undergraduate
A Superior 90.00 – 100.00
B Above Average 80.00 – 89.99
C Satisfactory 70.00 – 79.99
D Below Average 60.00 – 69.99
F Failure 0.00 – 59.99
FX Failure - did not withdraw from course (manual entry in CS)
I Incomplete - unable to complete course due to extenuating circumstances (manual entry)
Graduate
A Superior 90.00 – 100.00
B Above Average 80.00 – 89.99
C Satisfactory 70.00 – 79.99
F Failure 0.00 – 69.99
FX Failure - did not withdraw from course (manual entry in CS)
I Incomplete - unable to complete course due to extenuating circumstances (manual entry)
Capstone Only
IP In Progress – applies to graduate capstone courses when student is enrolled in a continuation course
N No grade – applied to continuation capstone courses
Incompletes/Extensions. If you are granting an extension to a student, you will need to manually change the
grade in Campus Solutions from the grade migrated from Canvas to an “I.” The same is true if you have a
student who has stopped participating in the course and you need to award a grade of FX. Students must
request an incomplete/extension prior to the term end date. While no formal paperwork is required by Worldwide
Administration, create a plan with your student to complete the coursework, including interim milestones. Then
grade, provide feedback, and change the “I” grade in the CS grading roster no later than 30 days after the
term ends.
Capstone – Pass/Fail: If you are teaching a pass/fail only course, the grade sync process will not work. The
only time a final grade of “N” should be entered is for students who are in a Capstone continuation course (you
only post the grade of “N” after you have posted the final grade to the original Capstone section). Only a letter
grade that is found on the course syllabus should be posted for all other courses. Please refer to the Information
for Instructors area of the course for more information about grading if you are teaching a Capstone.
FX is assigned to students who do not participate in a course, but do not drop or withdraw from the course, which
results in failure due to non-attendance. Students who initially participate in a course, but who then cease to
participate and do not withdraw from the course will be issued a grade of “FX” by their instructor, which designates
failure due to non-attendance. Students are charged for courses for which they earn an “FX” grade, as they have not
fulfilled their obligation to complete the course, or completed the necessary steps to drop/withdraw from the course. A
grade of FX will officially post as an F grade.
Review Grade Roster/Change Term in Campus Solutions Log in to Campus Solutions from ERNIE and carefully review your Grade Roster. Double check each
letter grade comparing what appears in Canvas Grades with the Campus Solutions Grade Roster.
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1. From the My Schedule page, you can access your Grade Roster for a given class by selecting the
Grade Roster icon ( ) next to the class you wish to view. Note that this icon only appears
when it is time to enter grades and the grade roster for your class has been created (about three
weeks prior to the end of the term). You will not see this icon outside of grading periods.
2. When accessing the Grade Roster, remember you will need to select different terms to post
grades for residential students (Daytona or Prescott campus) versus Worldwide campus
students, as the terms in which these students enroll differ slightly.
a. For example, when a Worldwide student enrolls in a course for the May 2017 term, a
residential student at Daytona Beach or Prescott would have enrolled in the Summer
2017 term for the same class. If you have residential students in your class, you will
need to use the change term button to see those residential students, as they will be on
a separate roster.
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3. If you have Daytona Beach or Prescott students in your class, change terms by clicking the My
Schedule tab and then selecting the change term button to see additional options on the Select
Term page. Select each appropriate term to ensure students have grades at the end of the term.
Entering Final Grades (if you are not using Grade Sync in Canvas) and Overriding Grades
Synced from Canvas If you elect not to automatically sync grades from Canvas to Campus Solutions as detailed above, you
can manually enter the final grades following the steps below. Once the grading window opens at the
end of the term, the Final Grade Roster will be created and you will be able to enter grades on the
Grade Roster page in Campus Solutions.
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1. When you click the Grade Roster icon next to the class on your schedule, this page will open:
2. At the top of this page, make sure that the Grade Roster Type field is set to Final Grade.
3. You can enter grades for each student using the Roster Grade drop-down menu. To add a grade
to multiple students, you can click the Select check box for those students, choose a grade in the
“add this Grade to Selected Students” drop-down menu below the grade roster and click the
“add this Grade to Selected Students.”
4. Perform any necessary grading adjustments such as a change to FX, Incomplete, or rounding.
a. For example, should a student’s final percentage be 89.99%, an instructor may have a
procedure to round up to 90% and thus assign a higher final letter grade. In this event,
the final letter grade in Campus Solutions can be manually changed from a B to an A.
This needs to be done prior to Approving and Posting in Campus Solutions.
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Note: When selecting grades, you will see available grades for all rosters. Make sure to select the
appropriate grades for the Final grades roster (e.g., graduate students cannot earn a grade of D). Refer
to the grading schema.
Last Date of Attendance The Last Date of Attendance is important for financial aid purposes and must be entered for all students.
NEW! As of the November 2017 term, in addition to being able to sync grades, faculty can now
also sync the Last Date of Attendance from Canvas to Campus Solutions. For students who
never submitted work, use the first day of the term as their last date of attendance.
Last Date of Attendance for EagleVision Home, EagleVision Classroom, and In-Person:
you may need to log in to Campus Solutions to verify the Last Date of Attendance. For
example, if the student attended a class session after they submitted an assignment,
discussion, or quiz in Canvas, then the Last Date of Submission would be the last activity
in the course. Note that logging in and accessing course materials does not constitute
attendance.
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The Last Activity information under People does not indicate the last submission by the student. Follow
these steps to determine the student’s last date of attendance:
1. In your Canvas course, click on People in the left menu.
2. Click on the student’s name.
3. In the window that opens, click Analytics.
4. Under Activity by Date, you will see a bar graph. Light gray bars indicate page views. Dark
colored bars indicate page views as well as some type of participation. Hover over the last dark
bar to see the last date of submission by the student.
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5. The last date of attendance can be assigned individually to a student or added to multiple
students by selected the checkbox for those students, then click “add this last attend date to
selected students”.
6. If you do not see all of your students on this list, click the Next Row button at the bottom of the
Grade Roster.
Remember that Daytona Beach or Prescott students will be in a separate class accessed from your My
Schedule page.
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7. To view any students for whom you have not yet entered grades, click the Display Unassigned
Roster Grade Only checkbox under the Display Options group box.
8. After you have entered grades for each student, you have several save options in the Grade
Roster Status drop-down menu. Available options are:
a. Not Reviewed: Select this and click Save if you are not finished entering grades, but would
like to save any grades that you have entered.
b. Ready for Review: Select this and click Save if you are not finished entering grades but will
not need to make changes. If you need to go back and change, you can set the value back to
Not Reviewed.
c. Approved: Select this option and Save if your grades are finished and ready to be posted. If
you need to change the grades prior to posting, change the status back to Not Reviewed
and click Save. Once you click Approve and Save, a Post button will appear at the bottom of
the screen. You must click the Post button to post the grades.
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Note: Keep track of your students’ Incomplete deadlines. The maximum Incomplete period is 30 days.
You MUST click this button to complete the posting process
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Changing Grades Once you have posted grades, you will have 30 days to change grades if necessary. To send a grade
change request, click the Request Grade Change link on the Grade Roster. Note that this link will only
appear once grades have been posted.
On the Grade Change Request page, make any changes to your students’ grades and click Submit.
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FAQ What if any students are missing from my roster?
You may have residential students in your class, which will not be listed under the term for
Worldwide. You must change the term to view the separate roster. Review instructions on how
to change the term.
What if students are still missing after I checked the Daytona or Prescott sections?
Contact [email protected]
What do I do if I missed the deadline to submit grades?
If you did not submit grades before the deadline, you must contact the WW Office of the
Registrar (phone number below).
Why did I receive a message that my grade roster is incomplete?
If your quality manager emails you letting you know that your grade roster is incomplete, it’s
possible that a student was left off of the roster you were viewing because they are considered
a Daytona Beach or Prescott student. Review instructions on how to change the term.
How can I change a grade 30 days after they have already been posted?
You must submit an online request through ERNIE. This request is located on the ERNIE Forms
tab under Office of the Registrar > Grade Change Form.
Support Faculty Functional Support / Additional Assistance with Campus Solutions Grade Center
WW Office of the Registrar 866-393-9046
For assistance with Grades within Canvas
Canvas Support Hotline (24/7/365)
(844) 334-7579
WW eLearning Support (Mon – Fri: 8am – 5pm ET) Summer hours may differ
(866) 554-8406
Faculty General Support Your Faculty Quality Manager