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SITE MANAGEMENT FORM

Sub-Contractor Inaugural Meeting Document

Form

No:NP0001\SM\F014

Procedure

No:NP0001\SM

Revision:Draft Page 1 of 4

Contract Name:

Contract No: Date of Meeting:

This document should be read as a document listing only the main points for discussion at an InauguralMeeting. It will almost certainly be necessary to add, delete or amend some items when full details ofindividual contracts are known.

AGENDA

1. Introductions & Emergency Evacuation Procedure

2. Contract

Letter of intent

Exchange of contracts

Insurance

Priorities (if any)

Commencement/Completion dates

Standards and quality

3. Contract Management

Personnel (Civil, building, mechanical and electrical)

Atkins

Contractor

Responsibilities

4. Health, Safety & Environmental

Health & Safety plans

Existing site hazards

Communication:

- Site Inductions

- Co-ordination meetings

- Tool box talks

Client safety requirements

Health, Safety & Environmental (continued)

Uncontrolled when printed

Author Creation

Date

Reviewer Review

Date

Authoriser Issue Date

W Lawton

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SITE MANAGEMENT FORM

Sub-Contractor Inaugural Meeting

FormNo:NP0001\SM\F014

ProcedureNo:NP0001\SM

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Principal Contractor and Site safety Rules (including H&S disciplinary procedure)

CDM Demarcation

Control of visitors

Personal Protection Equipment Standard and specialist

First aid

Notification of accidents/dangerous occurrences/near misses

Site Emergency Procedure and contact of emergency services

Site safety audits, tours and inspections

Principal Contractor Site Safety Monitoring:-

- Competence and training

- Plant and machinery

- Methods of working

Permit-to-work system

Statutory undertakers/O/H and U/G services

Environmental Impact Assessment:-

- Impacts created

- Impact control and limiting factors

5. Contract Administration

Possession

Programme

Working hours

Progress reports

Site progress meetings/minutes

Site/general correspondence

Inspection requests

6. Quality Plans

Quality records

Hold and notification points

Vetting and control of Sub-Contractors/Suppliers

Planning conditions

7. Site Set-up

Uncontrolled when printed

Author Creation

Date

Reviewer Review

Date

Authoriser Issue Date

W Lawton

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SITE MANAGEMENT FORM

Sub-Contractor Inaugural Meeting

FormNo:NP0001\SM\F014

ProcedureNo:NP0001\SM

Revision:Draft Page 3 of 4

Access and Egress

Security

Temporary fencing

Traffic management

Offices and Welfare facilities (mess rooms, drying rooms and toilets)

Services to offices (electricity, water, drainage and telephones)

Storage areas (containers, laydown areas, diesel tanks etc.)

Car Parking

Waste Management

8. Issue of Information

Method statements/risk assessments. Guidance and Format

Drawings

Bending schedules

Technical queries

Piling proposalsFabrication drawings

Materials approvals requests

Daily attendance records

Plant and labour returns

9. Setting out

Site hand-over document

OGLS

TBMs/temporary stations

Instrument certification and checks

10. Financial

Priced BOQs

Monthly valuations

Dayworks/extras

Claims

11. Any other business

Uncontrolled when printed

Author Creation

Date

Reviewer Review

Date

Authoriser Issue Date

W Lawton

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SITE MANAGEMENT FORM

Sub-Contractor Inaugural Meeting

FormNo:NP0001\SM\F014

ProcedureNo:NP0001\SM

Revision:Draft Page 4 of 4

Uncontrolled when printed

Author Creation

Date

Reviewer Review

Date

Authoriser Issue Date

W Lawton