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Extreme Light Infrastructure Preparatory Phase

(ELI-PP)

Mid Term Report

1.11.2007 – 30.4.2009

30th June, 2009

Table of content

TABLE OF CONTENT

I Publishable Summary 1 II Project objectives for the period 5 III Work progress and achievements during the period 7

III.1 WP2: Legal issues 7 See also Annex I III.2 WP3: Governance 7 See also Annex II III.3 WP4A: Strategy 7 See also Annex III III.4 WP4B: Site choice 8 See also Annex IV III.5 WP5: Finance 8 See also Annex V III.6 WP6: Safety and radio protection 8 See also Annex VI III.7 WP7A: Lasers 8 See also Annex VII III.8 WP7B: Secondary sources 9 See also Annex VIII III.9 WP7C: Infrastructures 9 III.10 WP8: Trans-national networking 9 See also Annex IX III.11 WP9: International networking 9 See also Annex X

IV Deliverables and milestones tables 10 IV.1 Deliverables table 10 IV.2 Milestones table 14

V Project management 16 V.1 Consortium management tasks and achievements 16 V.2 Problems occurred and their solution 18 See also Annex XI V.3 List of project meetings, dates and venues 21 V.4 Project planning and status 21 See also Annex XII V.5 Impact of deviations from the planned milestones and deliverables 22 V.6 Changes in the legal status of beneficiaries 23 V.7 Development of the Project website 24

VI Explanation of the use of resources 25 VI.1 EC Funds 25 VI.2 In kind contributions 27

Table of content

VII Financial statements – Form C 29

See also Annex XIII

VIII Certificates 30 See also Annex XIV

IX Publications and patents 31 X National communication events 32

I Publishable summary

I. PUBLISHABLE SUMMARY Extreme Light Infrastructure (ELI) will be a laser facility of a scale never seen before. The first exawatt class laser in the world will be housed in a large research infrastructure to be built with a joint international effort. The facility will be dedicated to the investigation and to applications of laser matter interaction at the highest intensity level, i.e. more than three orders of magnitude higher than the state of the art. The aimed peak intensity is so large that the interaction of light with matter changes in a dramatic way. This new Optics field is called Relativistic Optics. Among the important by-products of this field are the generation of highly focused particle, x-ray and gamma-ray beams. The wealth of discoveries made in the relativistic regime justifies going further to the ultra-relativistic regime. One important aspect of ELI is the possibility to produce ultra-short pulses of photons, electrons, ions, neutrons, muons, and neutrinos in the femtosecond to attosecond regime on demand. Time-domain studies will allow unraveling the attosecond dynamics in atomic, molecular physics and plasma physics. ELI will comprise three branches: Attosecond Laser Science designed to make temporal investigation at the attosecond scale of electron dynamics in atoms, molecules, plasmas and solids; Ultra High Field Science will be able to explore vacuum QED effects including the investigation of vacuum structure and pair creation; and finally the High Energy Beam Facility devoted to the development of dedicated beam lines of ultra short pulses of high energy radiation and particles. ELI will be the first facility in the world dedicated to laser-matter interaction far in the ultra-relativistic regime, providing unprecedented intensity levels. It will be the gateway to new regimes in physics. At the same time, it will also promote new technologies such as relativistic microelectronics with the development of compact laser-accelerators delivering up to 100 GeV electron and few GeV photon sources. ELI will have a large societal benefit in medicine with new radiography and hadron therapy methods, environmental and material sciences with the possibility to unravel and slow down the ageing process in a nuclear reactor. ELI is in its preparatory phase (ELI-PP) for the next two years, followed by two years of design study and a five year construction period. The conceptual design calls for construction in three stages. In the first one, pulses at sub-PW level are generated, the next stage is providing pulses with few PW level, while the final stage will push the peak power above the 100 PW. I.1 Participating countries in ELI-PP Thirteen European countries participate in the ELI-PP. More than 50 laboratories of those countries have been involved in the work that has to be undertaken prior to the construction of ELI. This number is impressive and shows that the whole laser and laser-matter interaction communities are eagerly waiting for the operation of this large-scale infrastructure. The countries are represented in ELI-PP via their Funding Agencies that commit themselves to support the ELI Preparatory Phase. They mandated one sole institution in their country to follow and accomplish the work necessary for the good execution of ELI-PP. This institution became the unique contractor, i.e. beneficiary, in its country. However, one or more laboratories may be accountable to the same institution. The contracted beneficiaries are: 1: (coordinator), Centre National de la Recherché Scientifique (CNRS) France; 2: Max-Planck Institut für Quantenoptik (MPQ) Germany; 3:

1


Institutul National de Cercetare-Dezvoltare pentru Fizica Laserilor, Plasmei si Radiatiei (INFLPR) Romania; 4: Instituto Nazionale di Fisica Nucleare (INFN) Italy; 5: Foundation for Research and Technology – Hellas (FORTH) Greece; 6: Science and Technology Facilities Council (STFC) United Kingdom; 7: Institute of Physics of the ASCR (IoP-PALS) Czech Republic; 8: University of Salamanca (U. Sal) Spain; 9: Sofia University (S.U.) Bulgaria; 10: Instituto Superior Técnico (IST) Portugal;11: Research Institute for Solid State Physics and Optics (RISSPO) Hungary; 12:Vilnius University (V.U.) Lithuania; 13: MUT- Institut of Optoelectronics (MUT-IoE) Poland; 14: CNR-INFM (CNR-INFM) Italy; 15: Universidad Politecnica de Madrid (UPM) Spain. I.2 Governance and management A few members of the Management Team have been changed during the first half of the project, including the establishment of a new position not planned in Annex I before. The main bodies have been also established, their chairs elected and several meetings were held. The management and the governing bodies are the following:

Executive Board Project Coordinator: Gerard Mourou (CNRS, France) Deputy Project Coordinator: Georg Korn (MPQ, Germany) Project Manager: Jean-Paul Chambaret (CNRS, France) Deputy Project Manager: Karoly Osvay (U.Szeged, Hungary / CNRS, France) Support Action Leader: Dimitris Charalambidis (FORTH, Greece) Scientific and Technical Leader: John Collier (STFC, UK) Coordination Action Leader: Patrizio Antici (INFN, Italy / CNRS, France) Coordinator of Scientific Working Groups: Patrick Audebert (CNRS, France) Administrative Network Leader: Catherine Sarrazin (CNRS, France)

Scientific Advisory Committee Chair: Toshiki Tajima (MPQ, Germany)

Steering Committee Chair: Bertrand Girard (CNRS, France) I.3 Major achievements Here we briefly summarize the progress and major achievements of ELI-PP during the first half of the project described for each work package.

WP2- Legal issues. Leader: Katarina Tsakona, FORTH, Greece 1. Study and comparison of European and national laws of the countries willing to host

the RI initiated. Legal documents have been prepared by these countries. Further work is delayed by site choice procedure.

2. Deliverables completed due by mid term: 1 of 2.

WP3- Governance. Leader: Pablo Moreno, Univ. of Salamanca, Spain 1. The governance and operational structure of ELI has been prepared. The next ones

(salary grids and operation rules) have been started. 2. Deliverables completed due by mid term: 1 of 1.

2


WP4a- Strategy on EU large scale facilities. Leader: Karoly Osvay, RISSPO, Hungary 1. In Kind Guide completed, agreed and implemented. Meetings with industrial experts

have been organized. 2. Deliverables completed due by mid term: 0 of 0.

WP4b Site Choice. Leader: Sandro De Silvestri, Polytechnico di Milano, Italy 1. Five applications submitted: Czech Republic, Hungary, France, Romania and UK.

The Site Choice Committee is established. The (first) meeting, involving the five contender countries, was held on 17-18 April, 2009. Conclusions have been drawn, recommendations made.


WP5 Finance. Leader: Patrizio Antici, INFN, Italy & CNRS, France 1. The first list of the European Funding Agencies (FA) that are potentially interested in

financing ELI has been completed. Further FAs have to be found by the end of ELI-PP. A Gross Budget Matrix has been completed and agreed.

2. Deliverables completed due by mid term: 2 of 2..

WP6 Safety and Radioprotection. Leader: Marco Galimberti, STFC, UK 1. Tasks assigned. 10PW level preliminary radiological source term and mitigation

strategy assessment made. Revision made to work schedule to make more realistic. 2. Deliverables completed due by mid term: 2 of 2.

WP7A Lasers. Leader: Bedrich Rus IoP-PALS, Czech Republic 1. Outline of a three node system defined and specifications agreed. The role of DPSSL

explored / agreed. Preliminary DPSSL concepts explored. OPCPA basis explored. The schematic of the laser chain has been explored. The construction and running costs have been investigated.


WP7B Secondary sources. Leader: Nelson Lopes, IST, Portugal 1. Preliminary specs for laser system. Definition of deliverables . Responsibles for (most

of) deliverable sub-items. Preliminary definition of experimental areas. 3. Deliverables completed due by mid term: 2 of 10.

WP7C Infrastructure definition, construction and decommission. Leader: Jean-Paul Chambaret, CNRS, France

1. Input needed from WP7A,B 2. Deliverables completed due by mid term: 0 of 3.

WP8 Transnational networking. Leader: Catia Peduto (Antonella Varaschin), INFN, Italy

1. Reports on meetings. Workshops: "Industrial impact", "Exotic physics"; General public communication event: "Ville Europeenne des Sciences”; Edition of a quarterly Newsletter is started. ELI-song and video clips have been recorded.


WP9 International networking. Leader: Marta Fajardo (Carlos Russo) IST, Portugal 1. International symposium: Grand Challenges, Palaiseau, France, 27-28 April, 2009

International conference: Light at Extreme Intensities (LEI 2009), 16-21 October

3


2009, Brasov, Romania. The organization is started and timely: preliminary announcement sent out, poster created, web site created and maintained.

2. Deliverables completed due by mid term: 1 of 1. I.4 Site choice of ELI-PP and its implications Five countries applied for hosting ELI. As the evaluators established, all had strengths and weaknesses and no one country overall satisfied fully the criteria. As a solution, the Steering Committee proposed to consider also integrated proposals under a common ERIC governance. It is likely that a few tasks of ELI-PP have to be rearranged after the decision expected in October, 2009. I.5 Major bottlenecks experienced The project started slowly - partly due to the formation of a new team, and due to the unsurpassed scale of the work needed to define laser performance parameters at the exawatt level, which has knock-on consequences throughout the project. Significant work in the past months has, however, placed the project back on track to complete. I.6 ELI flourishing effects – ELI goes international National research and development programs. Several countries have launched national programs in a range of ten million Euros to enhance national R & D activity related to ELI. The program of Romania has started, that of the Czech Republic is reaching the public announcement stage, while the German and Hungarian programs are in a phase of their governmental approval procedure. It is expected that other countries would also consider to initiate similar projects. International outreach. There is a strong and emerging interest from countries outside the EU to contribute to the scientific program and even to the construction of ELI. Three very successful workshops have been organized mobilizing a total number of around 400 scientists: the “Exotic Physics with Ultrahigh Intensities” (July, 2008 in Palaiseau, France); the “Fundamental Physics with Ultra-High Fields” (October, 2008 in Frauenwörth, Germany) and “ELI’s Grand Challenges” (April, 2009, Palaiseau, France). I.7 Conclusion The Extreme Light Infrastructure – Preparatory Phase has progressed successfully during the first half of the project. Many important deliverables and milestones have been achieved. The initial timing has been proved too ambitious, so the project has basically self-adjusted itself to a more practical and affordable schedule. Two major achievements have to be highlighted. First, the basic specifications of this unprecedented laser infrastructure have been laid down. Second, the site selection procedure has proceeded very well, providing the community with the unique opportunity of starting the construction phase much sooner than envisaged before. The ELI-PP has attracted already in its early stage a high national and international attention, which have been manifested in a sharp but still fraternal competition among five countries for hosting ELI, in national scientific programs to fund ELI-related researches and also vivid interests were expressed in contributing to the construction phase from countries outside the EU. These prove the high interest of the community and are the key elements to the foundation of the construction phase.

4

II Project objectives for the period

II PROJECT OBJECTIVES FOR THE PERIOD The Extreme Light Infrastructure is a major breakthrough compared with any other large-scale facility worldwide. Indeed, there is no such a laser facility dedicated to multi-disciplinary studies and secondary sources production and applications worldwide. Therefore the governance, financial, legal issues relating to this new type of facility is far from other operating laser infrastructures. The technical aspects that is being sorted out during the ELI Preparatory Phase (ELI-PP) is also quite different since the laser represents a major leap forward in the development of technologies associated with Optical Parametric Chirped Pulse Amplification (OPCPA) and Ti:Sapphire amplification chain. In addition, the safety issues (radio-protection) is apart from other operational laser facilities owing to the high repetition rate of ELI and the novelty of the laser-based particle accelerators. Through the Support Actions, which is the central part of this project, we work out the basic questions about legal, organizational, strategical, site choice and financial aspects (5 work packages - WP) of the Extreme Light Infrastructure. The work is divided into two main parallel parts. First, the countries that are expressing their interests in hosting ELI prepare a comprehensive site implementation study including in particular all the aspects relevant to the future operation of ELI. Meanwhile, the ELI-PP team works out all the issues that are not site-dependent such as the laser characteristics and costs, the equipment of the experimental rooms, the type and number of personnel required for the operation of ELI, the general safety (radio-protection + laser) issues, the general building design etc. In a later stage, when the host site is identified by the contributing Funding Agencies, the work will consist in finalizing all documents (legal, governance, financial etc) that will allow to start the construction of ELI right by the end of the Preparatory Phase. Safety issue (Work package 6) is a priority of ELI since we will mix high intensity lasers and secondary sources of energetic particles or x-rays. The choices to be made within this WP have a strong impact on the building design and then its costs. The radio-protection is divided into two phases. In the first half term, the ELI team (beneficiaries 1, 2, 3, 4, 5, 6, 7, 8, 10 and 12) defines the source term, i.e. the characteristics of the source that emits the harmful radiation. In the second half of the project we will sub-contract the finalization of it (radio-protection rules, type and thickness of wall etc) to external specialists. These specialists will also have to adjust the radio-protection rules to the local laws when the ELI site will be defined. Regarding the Technical work package, it focuses on the preparation of the construction of ELI. Major part of the research on laser or secondary sources is performed through various national projects. In the first term of the project the major objectives of WP7A and WP7B are the specification of the laser architecture and the purpose of the target areas. In the second term, its layout and the complete IR beam distribution including remote control is designed. Afterwards, on the basis of the conclusions of the work carried out by WP6 (Safety), we will start designing the building, which will provide us with a fair estimate of the total construction and operating costs of ELI.

5

II Project objectives for the period

The networking tasks of the ELI-PP serves two objectives. First, it is the glue within ELI to ensure that all the technical work done in different countries efficiently converge to the ELI machine. Different approaches towards the same technical point are undertaken simultaneously by several groups for the sake of cross-comparison, which are done through regular, small, targeted meetings. Networking are also used to advertise ELI in Europe and worldwide, to enhance its attractiveness and ensure the recruitment of the best researchers and enlarge the user community. Here we summarize some key milestones of the period Conclude on the laser technique that will be used for ELI over the different schemes developed in national prototypes Several ELI-PP beneficiaries are currently developing PW- to 10 PW-class lasers. The technologies used are different and so are the expected performances and cost. The first answer we must get is the listing of the different technologies according to the expressed and expected needs of our future users. The second, even more important, issue is to promote the required technological transfer to laser companies so as to ensure a solid base for ELI. Produce a detailed budget Up to know, the budgets for construction, operation and decommission were roughly estimated. The first step is the estimation of the gross budget, split down by components (major laser parts, secondary sources incl. interaction chambers, building) as well as by period (construction, operation, decommission). This work is based on knowledge acquired by other teams on large-scale laser infrastructures like Laser Méga Joule (Bordeaux, France), Apollon in ILE (Palaiseau, France), Petawatt Field Synthesizer in MPQ (Garching, Germany), VULCAN 10 PW and Astra-Gemini in CLF, RAL (Chilton, UK), POLARIS at University of Jena (Germany). For every aspect relevant to secondary sources, we use the common costs borne by the different beamlines installed on synchrotrons (SOLEIL, ESRF, DIAMOND, SLS etc) or free-electron lasers (FLASH, FERMI@ELETTRA, LCLS etc). Several options might still be kept open at this stage. During the second term of the project, we start refining the different elements in a close collaboration with the above-mentioned large-scale facilities. Define the location of ELI associated to those of the ELI satellites. Finally, the choice of the site of ELI has a strong impact on the progress of the project. Generally, we would prefer to concentrate most of our actions towards the host country instead of working in parallel within different countries. We are also considering to implement several ELI regional infrastructures (satellites), which are comparatively small and mainly consist in up-grading existing facilities.

6

III Work progress andachievements during the period

III WORK PROGRESS AND ACHIEVEMENTS DURING THE PERIOD

Here we summarize the progress and major achievements of ELI-PP during the first half of the project. Since the actual work was done in Work packages (WPs), here a brief summary on the workpackages is given, while their more detailed report can be found in Annexes I-X. The structure is the following:

1. Date and place of the kick-off meeting. 2. Summary of the most valuable achievement briefly. 3. Number of deliverables completed by the mid term report from the planned ones

of Annex I of Grant Agreement 4. The Annex where the detailed report can be found.

III.1 WP2: Legal issues Leader: Katarina Tsakona, FORTH, Greece

1. Kick off meeting 01/09/2008 in Heraklion 2. Study and comparison of European and national laws of the countries willing to host

the RI initiated. Legal documents have been prepared by the these countries. Further work is delayed by site choice procedure.

3. Deliverables completed due by mid term: 1 of 2. 4. For the detailed report see Annex I.

III.2 WP3: Governance Leader: Pablo Moreno, Univ. of Salamanca, Spain

1. Kick-off meeting 09/09/2008 in Salamanca 2. The governance and operational structure of ELI has been prepared. The next ones

(salary grids and operation rules) have been started. 3. Deliverables completed due by mid term: 1 of 1. 4. For the detailed report see Annex II.

III.3 WP4A: Strategy on EU large scale facilities Leader: Karoly Osvay, RISSPO, Hungary

1. Kick-off meeting 13/06/2008 in Budapest 2. In Kind Guide completed, agreed and implemented. Meetings with industrial experts

have been organized. 3. Deliverables completed due by mid term: 0 of 0. 4. For the detailed report see Annex III.

7


III.4 WP4B: Site choice Leader: Sandro De Silvestri, Polytechnico di Milano, Italy

1. Kick-off meeting 19/11/2007 in Sofia 2. Five applications submitted: Czech Republic, Hungary, France, Romania and UK.

The Site Choice Committee is established. The (first) meeting, involving the five contender countries, was held on 17-18 April, 2009. Conclusions have been drawn, recommendations made.

3. Deliverables completed due by mid term: 1 of 1. 4. For the detailed report see Annex IV.

III.5 WP5: Finance Leader: Patrizio Antici, INFN, Italy & CNRS, France

1. Kick-off meeting 02/09/2008 in Heraklion 2. The first list of the European Funding Agencies (FA) that are potentially interested in

financing ELI has been completed. Further FAs have to be found by the end of ELI-PP. A Gross Budget Matrix has been completed and agreed.

3. Deliverables completed due by mid term: 2 of 2. 4. For the detailed report see Annex V.

III.6 WP6: Safety and Radioprotection Leader: Marco Galimberti, STFC, UK

1. Kick-off meeting 27/06/2008 in Abingdon, UK 2. Tasks assigned. 10PW level preliminary radiological source term and mitigation

strategy assessment made. Revision made to work schedule to make more realistic. 3. Deliverables due / likely to be completed by MTR: 2/2 4. For the detailed report see Annex VI.

III.7 WP7A: Lasers Leader: Bedrich Rus IoP-PALS, Czech Republic

1. Kick-off meeting 04/04/2008 in Prague 2. Outline of a three node system defined and specifications agreed. The role of DPSSL

explored / agreed. Preliminary DPSSL concepts explored. OPCPA basis explored. Hybrid OPCPA Ti:Sapphire explored. The schematic of the laser chain has been designed. The construction and running costs have been established.

3. Deliverables completed due by mid term: 1 of 3. 4. For the detailed report see Annex VII.

III.8 WP7B: Secondary sources Leader: Nelson Lopez, IST, Portugal

1. Kick-off meeting July in Garching 2. Preliminary specifications for the laser system. Definition of deliverables .

Responsibles for (most of) deliverable sub-items. Preliminary definition of experimental areas (Fig. 4.)

8


3. Deliverables completed due by mid term: 1 of 10. 4. For the detailed report see Annex VIII.

III.9 WP7C: Infrastructure definition, construction and decommission Leader: Jean-Paul Chambaret, CNRS, France

1. Kick-off meeting 15/12/2008 in Berlin, Germany 2. Input needed from WP7A,B 3. Deliverables completed due by mid term: 0 of 3. 4. –

III.10 WP8: Transnational networking Leader: Catia Peduto (Antonella Varaschin), INFN, Italy

1. Kick-off meeting 22/1/2009, in Garching, Germany 2. Reports on meetings. Workshops: "Industrial impact", "Exotic physics";

General public communication event: "Ville Europeenne des Sciences”; Edition of a quarterly Newsletter is started. ELI-song and video clips have been recorded.

3. Deliverables completed due by mid term: 3 of 4. 4. For the detailed report see Annex IX.

III.11 WP9: International networking Leader: Marta Fajardo (Carlos Russo) IST, Portugal

1. Kick-off meeting 22/1/2009, in Garching, Germany 2. International symposium: Grand Challenges, Palaiseau, France, 27-28 April, 2009

International conference: Light at Extreme Intensities (LEI 2009), 16-21 October 2009, Brasov, Romania. The organization is started and timely: preliminary announcement sent out, poster created, web site created and maintained.

3. Deliverables completed due by mid term: 1 of 1. 4. For the detailed report see Annex X.

9

IV Deliverables and Milestones

IV DELIVERABLES AND MILESTONES IV.1 Deliverables

Del.

no.

Delive

rable

name

WP

no.

Lead

bene

ficiar

yNa

ture

Diss

emina

tion

level

Delive

ry da

tefro

m An

nex I

(proj

month

)

Delive

redYe

s/No

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l / Fo

recas

tde

livery

date

Comm

ents

DL1.2

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al rep

orts

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1R

PP12

,24,36

Yes

18Up

on th

e neg

otiati

on ph

ase,

it was

de

cided

to su

bmit o

nly on

e peri

odic

report

, the

Mid

Term

repo

rt.

DL1.3

Minu

tes of

the s

teerin

g com

mitte

e mee

tings

WP1

1R

PP12

,24,36

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See t

he m

eetin

g tab

le at

V.3!

DL1.4

Minu

tes of

the s

cienti

fic A

dviso

ry Co

mmitte

esW

P11

RPP

12,24

,36Ye

sSe

e the

mee

ting

table

at V.

3!

DL2.1

Case

Stud

ies on

the d

ifferen

t pos

sible

legal

forms

of E

LIW

P2.1

5Re

gulat

ory/L

egal

N/A

12Ye

s15

Amon

g the

inter

ested

site-

biddin

g co

untrie

s, on

ly Ro

mania

has n

ot pa

rticipa

ted es

senti

ally a

nd ha

s not

delive

red an

ything

relat

ed to

this

delive

rable.

DL2.2

Prop

osal

of MO

U co

ncern

ing th

e co

nstru

ction

and o

perat

ion of

ELI

WP2

.15

"N/

A12

NoPo

stopo

ned t

ill the

se

at ha

s bee

n ide

ntifie

d

Insofa

r the

iden

tity of

the E

LI ho

sting

party

/seat

is no

t defi

ned,

the le

gal b

asis

for w

hich c

ountr

y sh

all ho

st EL

I can

not b

e defi

ned

also.

Thus

, the

MOU

cann

ot be

dra

fted a

nd al

l forth

comi

ng

delive

rables

acco

rding

ly ca

nnot

be

worke

d out.

DL3.1

Choic

e of g

overn

ance

and o

perat

ional

struc

ture o

f ELI

WP3

8RE

PORT

PUBL

IC12

Yes

15

DL3.2

Salar

y grid

and s

tatus

grid o

f futur

e ELI

em

ploye

es.W

P38

RPU

22No

22W

ork st

arted

.

DL3.3

Rules

for th

e ope

ration

of EL

I.W

P38

RPU

24No

24W

ork st

arted

.

DL4A

.1Se

t of a

ction

s for

traini

ng fu

ture E

LI us

ersW

P4A

11R

PU36

No36

Surve

y on t

rainin

gs of

bene

ficiar

ies,

on re

quire

d kno

wled

ge on

diffe

rent

levels

and o

n exis

ting a

nd pl

anne

d lar

ge la

ser fa

cilitie

s has

been

ca

rried o

ut.

DL4A

.2Lis

t of th

e con

tributi

ons o

f eac

h pa

rticipa

nt/co

untry

WP4

A11

RPP

36No

36

"Guid

eline

for im

pleme

ntatio

n of in

-kin

d con

tributi

on as

sesm

ent"

has

been

delive

red (1

7.11.2

008).

Actu

al as

sesm

ent is

conti

nuou

sly ca

rried

on.

DL4B

1Re

ports

on th

e imp

lemen

tation

site

studie

s by

the c

andid

ate co

untrie

s willi

ng to

host

ELI

WP4

B14

RPP

15YE

S18

A firs

t eva

luatio

n of th

e prop

osals

fro

m the

cand

idate

coun

tries w

illing

to

host

ELI h

as be

en pe

rform

ed.

Reco

mmen

datio

ns on

how

to pro

ceed

furth

er in

the si

te im

pleme

ntatio

n has

been

prov

ided

in the

repo

rt.

10

IV Deliverables and Milestones DL

5.1

Firs

t lis

t of t

he E

urop

ean

Fund

ing

Agen

cies

th

at a

re p

oten

tially

inte

rest

ed in

fina

ncin

g EL

IW

P51

RPP

6Ye

s12

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2G

ross

bud

get f

or th

e co

nstru

ctio

n, o

pera

tion

and

deco

mm

issi

on o

f ELI

WP5

1R

PP12

Yes

15

DL5.

3De

taile

d bu

dget

for t

he c

onst

ruct

ion,

op

erat

ion

and

deco

mm

issi

on o

f ELI

WP5

1R

CO24

No28

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iled

budg

et d

epen

ds o

n DL

7A.4

whi

ch is

fore

seen

in M

onth

24

, so

an a

dditi

onal

4 M

onth

wo

rkin

g an

d di

scus

sion

per

iod

mig

ht b

e ne

eded

(i.e

. Jan

201

0)

DL5.

4Sy

nthe

sis

of th

e fu

ndin

g po

ssib

ilitie

s of

fere

d by

the

Euro

pean

Inve

stm

ent B

ank

WP5

1R

CO24

No30

This

DL

depe

nds

on D

L5.3

, so

a sh

ift in

tim

e is

a n

atur

al

cons

eque

nce

DL5.

5Re

port

on th

e fu

ndin

g p

ossi

bilit

ies

by u

sing

St

ruct

ural

fund

s de

pend

ing

on th

e si

te

choi

ceW

P51

RCO

30No

30Th

is D

L de

pend

s on

the

site

-cho

ce.

If th

is h

as n

ot b

een

done

, thi

s DL

wi

ll be

del

ayed

DL5.

6Co

nsol

idat

ed fi

nanc

ial p

lan

incl

udin

g po

tent

ial E

IB lo

an, S

truct

ural

fund

s an

d ot

her i

nves

tors

con

tribu

tions

WP5

1R

CO30

No32

This

DL

depe

dend

s on

DL5

.4 a

nd

DL5.

5, s

o a

natu

ral t

reat

men

t pe

riod

of 2

mon

th s

houl

d be

co

nsid

ered

DL6-

1Pr

e-de

finiti

on o

f the

radi

atio

n so

urce

term

as

pro

duce

d ov

er th

e di

ffere

nt ta

rget

are

as

66

Repo

rtPu

blic

12Ye

s19

DL6-

2Su

mm

ary

of th

e ru

les

and

laws

(nat

iona

l an

d Eu

rope

an) o

n th

e ra

diat

ion

safe

ty.

66

Repo

rt

Rest

ricte

d to

oth

er

prog

ram

me

parti

cipa

nts

(incl

udin

g th

e Co

mm

issi

on

Servi

ces)

12Ye

s19

Prov

ided

onl

y fo

r the

eur

opea

n la

w.

Natio

nal l

aw w

ill be

pro

vided

whe

n th

e si

te lo

catio

n wi

ll be

dec

ided

.

ID6-

1aBA

SIC

CONC

EPT

OF

LASE

R SA

FETY

PR

OCE

DURE

AT

ELI

66

Repo

rt

Conf

iden

tial,

only

for

mem

bers

of t

he

cons

ortiu

m (i

nclu

ding

th

e Co

mm

issi

on

Servi

ces)

12Ye

s19

Inte

rnal

repo

rt fo

r the

firs

t tas

k

ID6-

4aAd

vanc

e re

port

of W

ork

Pack

age

6.4

of E

LI6

6Re

port

Conf

iden

tial,

only

for

mem

bers

of t

he

cons

ortiu

m (i

nclu

ding

th

e Co

mm

issi

on

Servi

ces)

12Ye

s19

Inte

rnal

repo

rt fo

r the

firs

t tas

k

ID6-

5aNo

n ra

diat

ion

risks

& c

osts

repo

rt6

6Re

port

Conf

iden

tial,

only

for

mem

bers

of t

he

cons

ortiu

m (i

nclu

ding

th

e Co

mm

issi

on

Servi

ces)

12Ye

s19

Inte

rnal

repo

rt fo

r the

firs

t tas

k

.

11


DL7A

-1De

tailed

des

ign o

f the

lase

r cha

ins

includ

ing a

surv

ey o

f the

cons

tructi

on an

d ru

nning

costs

(“las

er w

hite b

ook”

)W

P7A

7R

PP12

Yes

18

The

deliv

erab

le h

as b

een

done

with

th

e re

serva

tion

for "

sche

mat

ic

desi

gn o

f the

lase

r cha

in, a

s a

real

ly d

etai

led

desi

gn is

not

po

ssib

le a

t thi

s ea

rly s

tage

of t

he

proj

ect.

DL7A

-2Sp

ecific

ation

of t

he b

uildin

g con

strain

tsW

P7A

7R

PP9

No20

The

orig

inal

pla

nnin

g wa

s re

vers

ed.

The

build

ing

cons

train

ts c

anno

t be

deliv

ered

bef

ore

the

sche

mat

ics

of

the

lase

r is

know

n.

DL7A

-3Li

st of

the o

ptica

l metr

ology

requ

ired

for

ELI o

pera

tion

WP7

A7

RPP

12No

24St

arte

d

DL7A

-4

List

of al

l the l

aser

elem

ents

includ

ing

trans

port

optic

s, dia

gnos

tics a

nd re

mote

contr

ol +

cons

tructi

on an

d ru

nning

costs

co

ntrol

WP7

A7

RPP

24No

36

DL7A

-5St

udy o

f cos

t red

uctio

n by s

tanda

rdisa

tion

and

“larg

e-sc

ale” p

rodu

ction

of la

ser a

nd

optic

al ele

ments

.W

P7A

7R

PP24

No30

DL7A

-6Su

rvey

on t

he in

dustr

ial ri

sk an

alysis

WP7

A7

RPP

24No

30

DL7A

-7Co

ncep

tual im

pleme

ntatio

n plan

for t

he

futur

e up-

grad

e of t

he E

LI la

ser

WP7

A7

RPP

24No

36

DL7B

.1Pe

rform

ance

spe

cific

atio

n of

Atto

seco

nd

faci

lity

WP7

B10

RTD

PU12

Yes

19R

- Rep

ort c

oncl

uded

DL7B

.2En

viron

men

t nee

ded

of A

ttose

cond

faci

lity

WP7

B10

RTD

PP12

No23

R - I

n pr

ogre

ss

DL7B

.3Co

nstru

ctio

n as

wel

l as

oper

atio

n co

sts

of

Atto

seco

nd fa

cilit

yW

P7B

10RT

DCO

24No

26R

- Sta

rting

DL7B

.4Pe

rform

ance

spe

cific

atio

n of

fem

tose

cond

x-

ray

faci

lity

WP7

B10

RTD

PU12

No23

R - I

n pr

ogre

ss

DL7B

.5En

viron

men

t nee

ded

of fe

mto

seco

nd x

-ray

faci

lity

WP7

B10

RTD

PP12

No23

R - I

n pr

ogre

ss

DL7B

.6Co

nstru

ctio

n as

wel

l as

oper

atio

n co

sts

of

fem

tose

cond

x-ra

y fa

cilit

yW

P7B

10RT

DCO

24No

26R

- Sta

rting

DL7B

.7Sp

ecific

atio

n of

per

form

ance

s of

lase

r-ba

sed

X-FE

L fa

cilit

yW

P7B

10RT

DPU

12No

23R

- In

prog

ress

DL7B

.8En

viron

men

t nee

ded

of la

ser-b

ased

X-F

EL

faci

lity

WP7

B10

RTD

PP12

No23

R - I

n pr

ogre

ss

DL7B

.9Co

nstru

ctio

n as

wel

l as

oper

atio

n co

sts

of

lase

r-bas

ed X

-FEL

faci

lity

WP7

B10

RTD

CO24

No26

R - S

tarti

ng

DL7B

.10

Spec

ificat

ion

of p

erfo

rman

ces

of h

igh-

ener

gy e

lect

ron

faci

lity

WP7

B10

RTD

PU12

No22

R - F

inis

hing

DL7B

.11

Envir

onm

ent n

eede

d of

hig

h-en

ergy

ele

ctro

n fa

cilit

yW

P7B

10RT

DPP

12No

23R

- In

prog

ress

DL7B

.12

Cons

truct

ion

as w

ell a

s op

erat

ion

cost

s of

hi

gh-e

nerg

y el

ectro

n fa

cilit

yW

P7B

10RT

DCO

24No

26R

- Sta

rting

12


13

DL7B

.13

Spec

ificat

ion

of p

erfo

rman

ces

of

acce

lera

ted

prot

ons

and

ions

faci

lity

WP7

B10

RTD

PU12

No22

R - F

inis

hing

DL7B

.14

Envir

onm

ent n

eede

d of

acc

eler

ated

pro

tons

an

d io

ns fa

cilit

yW

P7B

10RT

DPP

12No

23R

- In

prog

ress

DL7B

.15

Cons

truct

ion

as w

ell a

s op

erat

ion

cost

s of

ac

cele

rate

d pr

oton

s an

d io

ns fa

cilit

yW

P7B

10RT

DCO

24No

26R

- Sta

rting

DL7B

.16

Expe

cted

impa

ct o

f the

up-

grad

e of

the

seco

ndar

y so

urce

s on

the

build

ing.

WP7

B10

RTD

PP24

No26

R - S

tarti

ng

DL7C

-1

Detai

led su

mmar

y of t

he ta

rgetr

y and

X-

rays

or p

artic

le dia

gnos

tics =

> stu

dy o

f co

st re

ducti

on b

y stan

dard

isatio

n and

“la

rge-

scale

” pro

ducti

on

WP7

C2

RPP

18No

24

Due

to th

e de

lay

of W

P7A

and

WP7

B, in

the

lack

of b

asic

pa

ram

eter

s of

the

syst

em, t

he w

ork

is s

tarti

ng la

ter.

DL7C

-2

Gene

ral s

pecif

icatio

n of t

he ta

rget

area

s an

d ex

perim

ental

cham

bers,

inclu

ding

infra

red

laser

tran

spor

t, fo

cusin

g, an

d on

-sit

e diag

nosti

cs, a

s well

as b

uildin

g sp

ecific

ation

s (air

qua

lity, g

roun

d vib

ratio

n)

WP7

C2

RPP

12No

24

DL7C

-3

Detai

led sp

ecific

ation

of t

he ta

rget

area

s an

d ex

perim

ental

cham

bers,

inclu

ding I

R las

er tr

ansp

ort,

focu

sing a

nd o

n-sit

e dia

gnos

ticsa

s well

as b

uildin

g sp

ecific

ation

s.

WP7

C2

RPP

18No

30

DL7C

-4

Gene

ral s

pecif

icatio

n of t

he co

nstra

ints

(surfa

ces,

targe

t are

as, v

ibrati

ons,

cooli

ng,

24cle

anne

ss et

c) o

n the

ELI

buil

ding i

ncl.

Cons

tructi

on an

drun

ning c

osts.

WP7

C2

RPP

24No

DL7C

-5

Conc

eptua

l imple

menta

tion p

lan fo

r the

fut

ure u

p-gr

ade o

f the

ELI

lase

r (ex

tra

beam

s, hig

her e

nerg

y). V

erify

the b

uildin

g is

comp

atible

with

an up

-gra

de.

WP7

C2

RPP

24No

DL8-

1a,b

,cRe

ports

on

the

tech

nica

l and

sci

entif

ic

mee

tings

WP8

4R

PP12

, 24,

36

Yes

DL8-

2a,b

,cRe

ports

on

the

exch

ange

of s

cien

tific

pe

rson

nel

WP8

4R

PP12

, 24,

36

No36

DL8-

3a,b

,cSu

mm

ary

on q

uarte

rly n

ewsl

ette

rsW

P84

RPP

12, 2

4, 3

6Ye

sDL

8-4a

,b,c

Min

utes

of t

he w

orks

hops

WP8

4R

PP12

, 24,

36

Yes

DL9-

1a, b

an

d c

Year

ly re

ports

on t

he in

terna

tiona

l co

mmun

icatio

n effo

rtsW

P910

RPP

12,2

4,36

Yes

18Si

mila

rly to

the

repo

rting

of t

he

entir

e pr

ojec

t, on

ly o

ne p

erio

dic

repo

rt is

requ

este

d.


IV.2 Milestones

Mile

ston

eno

.M

ilest

one

nam

eW

ork

pack

age

noLe

ad b

enef

icia

ryD

eliv

ery

date

from

Anne

x I

Achi

eved

Yes/

No

Actu

al /

Fore

cast

achi

evem

ent d

ate

Com

men

ts

MS

2.1

Dec

isio

n on

the

futu

re

lega

l for

m o

f ELI

ac

cord

ing

to th

e co

nlcu

sion

s dr

awn

from

the

scru

tinis

ing

wor

k

WP2

.15

14Ye

s*Fi

nal v

ersi

on is

hel

d un

til s

ite d

ecis

ion

*Th

e de

cisi

on h

as b

een

take

n pa

rtly.

M

eani

ng a

ll in

tere

sted

par

ties

deci

ded

that

pa

rtly

the

prop

osed

ER

I for

mul

a w

ould

be

idea

l for

ELI

if ra

tifie

d by

the

EU c

ounc

il, E

C

and

endo

rsed

by

the

Mem

ber S

tate

s.

Whe

reas

no

deci

sion

can

be

take

n on

a

natio

nal l

evel

, sin

ce th

e is

sue

whi

ch is

goi

ng

to b

e th

e pa

rty h

ostin

g EL

I has

not

yet

bee

n re

solv

ed. T

hus,

no

final

dec

isio

n ca

n be

ta

ken

inso

far a

s na

tiona

l leg

al fr

amew

ork

is

conc

erne

d re

gard

ing

its s

uita

bilit

y fo

r ELI

.

MS

2.2

MO

U S

igna

ture

for

the

cons

truct

ion

and

oper

atio

n of

ELI

by

the

Fund

ing

agen

cies

WP2

.25

24N

oU

nkno

wn

- unt

il si

te is

de

cide

d- "

-

MS3

.1D

ecis

ion

onth

eop

erat

ion

mod

eof

ELI

WP3

822

No

24

MS

4B.1

Dec

isio

n of

the

futu

re

ELI

site

by

the

Fund

ing

Agen

cies

WP4

B14

18N

O26

The

pres

ent s

tatu

s of

the

subm

itted

pr

opos

als

for h

ostin

g EL

I req

uire

s fu

rther

de

velo

pmen

t and

impl

emen

tatio

n in

ord

er to

de

fine

a sc

enar

io o

f sui

tabl

e si

tes

to b

e pr

esen

ted

to th

e Fu

ndin

g Ag

enci

es

MS

5.1

Bud

get e

stim

ated

by

item

s5

112

Yes

14

MS

5.2

Fina

ncia

l pla

n an

d bu

dget

dis

tribu

ted

by

deta

iled

item

s5

124

No

28/3

2

Not

e th

at D

L5.3

("de

taile

d bu

dget

") is

fo

rese

en to

be

deliv

ered

T0+

28, t

he D

L5.6

("

Fina

ncia

l pla

n") T

0+32

, so

fore

cast

ac

hiev

emen

t dat

e ha

s be

en a

dapt

ed

MS

6.1

Rad

iatio

n so

urce

te

rms

66

12Ye

s19

Pre

limia

ry s

ourc

e te

rm p

rovi

ded.

MS6

.2Ev

alua

tion

ofth

ele

vel

radi

o-pr

otec

tion

requ

ired

WP6

624

No

26

MS7

A.1

Dec

isio

non

the

full

lase

rar

chite

ctur

ein

clud

ing

diag

nost

ics.

WP7

A7

12Ye

s16

MS7

A.2

Expr

essi

onof

spec

ifica

tion

onth

ebu

ildin

g ch

arac

teris

tics.

WP7

A7

12N

o20

14


15

MS7

A.3

Detai

ledde

scrip

tion

ofthe

full

laser

includ

ingthe

metro

logy.

WP7

A7

24No

30

MS7

A.4

Fina

les

timati

ono f

theco

nstru

ction

cost

ofthe

fullla

ser

and

its ru

nning

cost.

WP7

A7

24No

30

MS7

B.1

Spec

ificati

ono f

perfo

rman

ces

ofall

seco

ndar

y sou

rces

WP7

B10

12No

24

MS7

B.2

Envir

onme

nt ne

eded

fo

rall

seco

ndar

yso

urce

sW

P7B

1012

No22

MS7

B.3

Cons

tructi

onas

well

asop

erati

onco

stsof

allse

cond

ary

sour

ce fa

cilitie

sW

P7B

1024

No26

MS7

C-1

Decis

ionon

thebu

ilding

sp

ecific

ation

, inc

luding

the f

luids

.

WP7

C2

12No

24

MS7

C-2

Fina

lch

oice

ofall

the ch

arac

terist

ics o

f the

ELI

build

ingba

sed

ontec

hnica

lan

d sa

fety s

tudies

WP7

C2

24No

38

MS9

-1

Evalu

ation

ofthe

size

ofthe

ELI

world

wide

co

mmun

ityba

sed

onthe

ELI

inter

natio

nal

confe

renc

e

WP9

1018

No24

The

ELI i

nter

natio

nal c

onfe

renc

e wi

ll be

he

ld in

16-

21 O

ctob

er, 2

009,

hen

ce th

is

estim

atio

n co

uld

be d

one

afte

rwar

s.

V Project management

V PROJECT MANAGEMENT V.1 Consortium management tasks and achievements V.1.1 Initial management structure on 1.11.2007

Executive Board (EB) Project Coordinator (PC): Gerard Mourou (CNRS, France) Deputy Project Coordinator (DPC): Philippe Zeitoun (CNRS, France) Project Manager (PM): Jean-Paul Chambaret (CNRS, France) Support Action Leader (SAL): Dimitris Charalambidis (FORTH, Greece) Scientific and Technical Leader (STL): John Collier (STFC, UK) Coordination Action Leader (CAL): Marta Fajardo (IST, Portugal) Coordinator of Scientific Working Groups (CSWG): Patrick Audebert (CNRS, France) Administrative Network Leader (ANL): Catherine Sarrazin (CNRS, France) Work Package Leaders (WPLs) WP1: Management: Gerard Mourou (CNRS) WP2: Legal: Katarina Tsakona (FORTH) WP3: Governance: Luis Roso (U. of Salamanca) WP4A: Strategy: Karoly Osvay (RISSPO, Hungary) WP4B: Site Choice: Solomon Saltiel (SU, Bulgaria) WP5: Finance: Patrizio Antici (INFN, Italy) WP6: Radio protection: Marco Galimberti (STFC) WP7A: Laser: Bedrich Rus (PALS, Czech Rep.) WP7B: Secondary sources: Nelson Lopez (IST, Portugal) WP7C: Infrastructure: (MPQ, Germany) WP8: Transnational networking: Andrea Macchi (INFN, Italy) WP9: International communication: Marta Fajardo (IST, Portugal)

16


V.1.2 Management structure on 30.04.2009

Project co-ordinator (PC)Deputy co-ordinator (DC)

European Commission

(EC)Steering committee (SC)Representatives of the funding Agencies

Scientific working group(CSWG)

Executive boardPC+DC+PM+DPM+SAL+STL+CAL

+CSWG+ANLScientific advisory committee (SAC)

(external advisers)

Project manager (PM)Deputy project manager (DPM)

Administrative network Leader (ANL)

Governance Strategy Finance Safety and radio-protection

LaserWG1

Secondary sourcesWG2-WG5

Infrastructure

Trans-nationalnetworking

Internationalcommunication

National prototypes

Legal

WP2 WP3 WP4A

WP8

WP6WP5

WP9

WP7A WP7B WP7C

Experts for industrial relations

Sitechoice

WP4BSAL

CAL

STL

Project co-ordinator (PC)Deputy co-ordinator (DC)

European Commission

(EC)Steering committee (SC)Representatives of the funding Agencies

Scientific working group(CSWG)

Executive boardPC+DC+PM+DPM+SAL+STL+CAL

+CSWG+ANLScientific advisory committee (SAC)

(external advisers)

Project manager (PM)Deputy project manager (DPM)

Administrative network Leader (ANL)

Governance Strategy Finance Safety and radio-protection

LaserWG1

Secondary sourcesWG2-WG5

Infrastructure

Trans-nationalnetworking

Internationalcommunication

National prototypes

Legal

WP2 WP3 WP4A

WP8

WP6WP5

WP9

WP7A WP7B WP7C

Experts for industrial relations

Sitechoice

WP4BSAL

CAL

STL

Changes

Executive Board (EB) From 20.2.2008:

Deputy Project Coordinator: Georg Korn (MPQ, Germany / CNRS France) Administrative Network Leader: Annemarie Dujardin (CNRS, France) Coordination Action Leader: Patrizio Antici (INFN, Italy / CNRS, France)

From 1.10.2008: new position, see V.2.2. Deputy Project Manager (DPM): Karoly Osvay (CNRS, France / RISSPO, Hungary)

From 1.11.2008: Administrative Network Leader: Catherine Sarrazin (CNRS, France)

Management Team (MT) – see V.2.2. From 1.9.2008:

Members: PC, DPC, PM, DPM, CAL, CSWG, ANL and a legal officer from CNRS.

Work Package Leaders (WPLs) From 1.10.2008:

WP3: Governance Pablo Moreno (U. Salamanca, Spain) WP4B: Site Choice Sandro de Silvestri (CNR/INFM)

From 20.2.2008: WP7C: Infrastructure Jean-Paul Chambaret (CNRS, France)

From 1.11.2008: WP8: Transnational networking Catia Peduto / Antonella Varaschin (INFN, Italy)

Steering Committee (SC) First meeting: 21.11.2009 in ENSTA-Paris, France Chair: Bertrand Girard (CNRS, France)

Scientific Advisory Committee (SAC) First meeting: 28.4.2009 in Ecole Polytechnique, Palaiseau, France Chair: Toshiki Tajima (MPQ, Germany)

Re-grouping the Support Action (SA) and Scientific and Technical (ST) Actions From 1.12.2008:

17


WP6 transferred from SA to ST, as it is much more adequate to handle the Radioprotection issues together with their sources.

Deputy ST Leader: Georg Korn

V.1.3 Tasks and achievements Leading the day-to-day progress and evolution of the ELI Preparatory Phase

• The scientific and support action activities have been coordinated successfully. • Weekly meetings have been held for the Management Team. • Executive Board meets bimonthly. • A “Management Guide” has been issued.

Fostering communication within the ELI Consortium

• Kick-off meeting was held. • Minutes and slides have been collected from all the meetings. Since 1.11.2008, some

of the meetings have been recorded in order to help the formulation of the minutes. The written minutes remain, however, the official ones.

• EC officers have been regularly communicated. • Beneficiaries have been regularly approached and assisted in specific issues. • The web site of ELI has been amended and re-structured. The news and calendar

functions have been regularly updated and maintained. • A new web site has been created for storage and handling of ELI-related materials.

Ensure communication between the ELI Consortium and the Funding Agencies

• Brochures, flyers and posters have been prepared. • Steering Committee meeting was organized, and the minutes have been prepared.

Promote collaboration with external advisers and representatives of existing/new pan-European research infrastructures

• The kick-off meeting for the Scientific Advisory Committee was organized, and the minutes have been prepared.

• Communication, and loose collaboration have been started with existing and ESFRI-planned pan-European research infrastructures, like ELT, HiPER, XFEL.

V.2 Problems occurred and their solutions V.2.1 Major problems and bottlenecks Management Being ELI-PP the first among the new ESFRI projects which founded recently, the project might have started unexpectedly early. Some personal changes in the Management Team during the first quarter year of ELI-PP delayed the actual launch further. Some work package leaderships have been changed during the half term, while two WPs started late (see also at V.1.2.). Since the leadership of the work packages have been distributed among the beneficiaries, the Management Team found little space to counteract so far.

18


Scientific and technical issues Initial planning of the project. It has become obvious when the scientific and technical (ST) WPs started working, that the initial planning of the project, formulated in Annex I of GA, and especially the laser side, was too ambitious, as much as the timing of the deliverables are concerned. As a consequence, the real activity in related workpackages (WP6, WP7B, WP7C) was also delayed. International competition. In the area of electron acceleration (WP7B), there is very strong international competition in which individual groups feel it is necessary to maintain an independent approach to preserve their competitiveness. Whilst this is difficult to manage in project terms, it shows the vitality and interest of this field of science. Communication and networking The communication groups (WP8 and WP9) had to be organized at the beginning of the project. Since researchers and beneficiaries have low experience in that field, it took some time to become efficient, including change of WPL of WP8 and hiring professional communicators. We will take some further corrective actions for the rest of the PP. Beneficiaries’ Activity In work packages. The contribution of beneficiaries to the actual work were uneven as some beneficiaries restricted their work only to certain workpackages. The concerned beneficiaries are mentioned at the WP reports in the Annexes. In administrative issues. While most of the beneficiaries responded in a timely manner to calls for providing various data, some were usually late, even for the periodic reports. Administrative There have been a few administrative-type problems like sub-contracting at CNR/INFM and also at STFC, while the method for calculating indirect costs had to be changed at VU. V.2.2 Solutions 1st Amendment of Annex I of the Grant Agreement See Annex XI of MTR The first request for an amendment of Annex I of the Grant Agreement was addressed to the Commission on 15/02/2009. Within the frame of this Amendment, most changes and improvements of the management as well as the administrative issues have been carried out. The Commission asked for supporting documents for approving this request. The Amendment process is in progress but not yet finalized. Management Deputy Project Manager (DPM): Due to the branching out feature of the project involving many parties, a new position has been created to strengthen and enhance the management. Management Team (MT): An operational body has been formally created to lead the day-to-day operational work of the Project and to assist the Work Packages. The members are: the project coordinator and its deputy, the project manager and its deputy, the coordination actions leader, the coordinator of the scientific working groups, the administrative network leader and a legal officer from CNRS. The MT meets according to demand, but at least once a week.

19


Further actions for improving the Management in the future Scientific Working Groups (SWGs). The scientific community around ELI is active within the frame of work packages of ELI-PP. The advisory function of the SWGs is taken by the Scientific Advisory Committee of ELI-PP. It is hence possible that the existence of SWGs will not be forced any more. Personal leaderships. A few Beneficiary leaders, WP leaders as well as Executive Board members are obviously far too much overloaded, so that it has an effect on their work. The issue has been raised, satisfactory solutions are on their way. Scientific and technical issues Laser Core Group. In order to make the decisive process on the specification and the basic architecture of the laser much more efficient, the LCG group was created within WP7A. This tactics has been proved very fruitful, as the group has established the major points within five months. Electron acceleration group. The immediate fostering of internal communication and the overall activity is inevitable. The issue may be approached from the beneficiaries’ side. Communication and networking Initially the members of the management team has acted ad hoc to keep the communication and networking, including the promotion of the project at an acceptable level. After a year two professional communicators have been hired for doing the job. Their activity has been already visible. Beneficiaries’ Activity In the second half of the project the MT will initiate steps to enhance the interest and activity of the concerned few Beneficiaries.

20


V.3 List of project meetings, dates and venues

Meeting type Date City Country Remark24.04.2008 Palaiseau France24.07.2008 Lisbon Portugal03.09.2008 Heraklion Crete Greece12.11.2008 Palaiseau France24.01.2008 Garching Germany02.04.2009 Palaiseau France20.10.2008 Paris France19.06.2009 Munich Germany

Steering Committee 21.11.2008 Paris FranceScientific Advisory Board 28.04.2008 Palaiseau France

01.09.2008 Heraklion Crete Greece22.01.2009 Munich Germany09.09.2008 Salamanca Spain23.01.2009 Munich Germany

WP4A 13.06.2008 Budapest Hungary17-19.11.2007 Sofia Bulgaria17-18.04.2009 Stresa Italy Meeting of the Site Choice Committee02.09.2008 Heraklion Crete Greece22.01.2009 Munich Germany

WP6 19.06.2008 Abingdon UK03.09.2008 Darmstadt Germany19.11.2008 Dresden Germany13.02.2009 Madrid Spain

WP7A 04.04.2008 Prague Czech Republic11.07.2008 Prague Czech Republic1.12.2008 Munich Germany Laser Core Group16.1.2009 London UK Laser Core Group13.03.2009 Munich Germany Laser Core Group

WP7B 24.05.2008 Garching Germany Attosecond Science31.05.2008 Pisa Italy Laser Plasma Acceleration30.09.2008 Frauenwörth Germany Ultra High Field12.02.2009 Abingdon UK WP7B focus meeting

WP7C 15.12.2008 Berlin GermanyWP8 & 9 21.1.2009 Garching Germany

WP5

Executive Board

Participant Council

WP2

WP3

WP4B

V.4 Project planning and status ELI-PP has progressed successfully during the first half of the project. Most of the deliverables and milestones have been achieved. The initial planning, including the timing of the deliverables, has been proved too ambitious. The wording and the actual task of a few deliverables, moreover, had to be re-evaluated and handled with more flexibility. Thus, the project has basically self-adjusted itself to a more practical and affordable schedule and deliverables. The status in more detail is: Support Action workpackages (WP2, WP3, WP4A, WP4B, WP5) Most of them are timely. If the procedure of site choice is becoming lengthy, then either some deliverables of WP2 and WP5 will be also delayed, or those, host-country specific deliverables are to be produced for each bidding country. Scientific and Technical (ST) workpackages (WP6, WP7A, WP7B, WP7C) Among them the far best organized and most advanced is WP6. It is timely, just delayed very slightly. WP7A has recovered, due both to the creation and activity of LCG (see V.2.2) and the re-structuring of ST workpackages and ST leadership (see V.1.2). Among all the

21


workpackages of ELI-PP, the far most difficult and diverse is WP7B. Huge efforts had been made to keep it moving and working by both the WP Leader and the ST Leader. Among all the WPs, WP7C has succeeded the least. This may be due in large part because of the fact that the input data have not been received in due time from the partner WPs. Even though the lack of any reportable work might be disappointing. Coordination Action workpackages (WP8, WP9) Regarding deliverables, both WPs are in a timely manner. The only missing communication material among the planned ones is the quarterly printed newsletter, where the inactivity of some concerned beneficiaries cannot be balanced by the enthusiasm of the Management Team. There have been, however, public materials created which were not planned at all, like a few songs on ELI, goodies and T-shirts. These efforts helped ELI to gain a good visibility at both national and European levels. Site choice procedure and its implications Five countries have applied for hosting ELI. As the independent body of site choice evaluators established, all the five countries had strengths and weaknesses and no one overall satisfied fully the criteria. As a solution, the Steering Committee proposed to consider also integrated proposals under a common ERIC governance. It is likely that a few tasks have to be rearranged in Annex I of GA, initiated directly by the decision expected in October, 2009. The MT will be able to implement a detailed plan for the coming period only afterwards. It has to be emphasized, that in the current state of the selection procedure the scientific community has the unique opportunity of starting the construction phase much sooner than envisaged before. ELI – International outreach National research and development programs. Several countries have launched national programs in a range of ten million Euros to enhance national R & D activity related to ELI. The program of the Czech Republic is reaching the public announcement stage, while the German and Hungarian programs are in a phase of their governmental approval procedure. It is expected that other countries would also consider to initiate similar projects. International interest. There is a strong and emerging interest from countries outside the EU to contribute to the scientific program and even to the construction of ELI. Numerous letters of intent have been received, notably from the from the President of the Russian Academy of Sciences to the president of the Russian Federation and from the President of Romania. See Annex XII. V.5 Impact of deviations from the planned milestones and deliverables There are no major deviation from the planned deliverables and milestones. The major deviation is their absolute timing to time zero (T0). Although no fundamental corrections are necessary, but it is foreseeable that the entire project may apply for lengthening of the original deadline of 31.10.2010 by a few months.

22


V.6 Changes in the legal status of beneficiaries There was no change in the legal status of the beneficiaries. It has to be mentioned, however, that on 1st January, 2009, a new institute Institut de Lumiere Extreme (ILE) was established within the beneficiary CNRS. Part of the Management Team (the Coordinator, Project Manager, Deputy Project Manager and the Administrative Network leader) were kept employed by ILE after 1.1.2009.

23


V.7 Development of the Project website www.eli-laser.euThe first version of the project website was created already when the ELI-PP proposal was submitted. Since then it has been considerably enlarged and improved. Now it provides information on the aim of ELI-PP, on its organization including management and provides basic description on the laser as well as the five major scientific pillars addressed. The news section provides the ELI community as well as the interested colleagues and civilians with most recent information on achievements and meetings, while the Calendar section is kept updated with all events related to ELI.

www.eli-hungary.hu/dochandlingIn order to store and disseminate the documents as efficiently as possible, we have implemented a document handling and storing tool. It is easy to upload, download and share files among the registrated participants.

24

http://www.eli-laser.eu/

http://www.eli-hungary.hu/dochandling

VI Explanation of the use of resources

VI EXPLANATION OF THE USE OF RESOURCES VI.1 EC Fund

Work Package Item description Amount Explanations1,2,3,4A,4B,5,6,7A7B,7C,8,9

Personnel costs 232 017,02 Salary for DC (9 months), DPM (7 months), CAL/WP5leader (12 months) and permanent

7B Personnel costs 19 785,18 1PHD (7 months)

1, 9 Subcontracting Communication 42 498,21 Maintenance of the web site, printing of brochure, projet "VES Ville Européeenne des Sciences"

7C Subcontracting 32 009,76 Ground properties measurments1,2,3,4A,4B,5,6,7A,7B,7C,8,9

Kick off, purchase VES, travelling 117 473,02 Travelling :WPs meeting, management meeting (EB, PAC, SC), communication in Europe an in the world on ELI, industrial day

Remaining costs - 443 783,19

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 1 - CNRS FOR THE PERIOD 1.11.2007-30.4.2009

TOTAL DIRECT COSTS AS CLAIMED ON FORM C

Work Package Item description Amount Explanations1,4,5,7,8,9

Personnel costs140 201,80 Salaries for 1 scientific coordinator, 1 researcher, 1 Person (50%) for Management,

Support and Coordination tasks3,4,6,7

Subcontracting119 858,60 Analyseof differet governance models, Safety and radio-prototection,comparing different

technologies5,7,8 9 Major cost item 'travel, ' 11 062,22 Costs for meetings and work shops, travel costs

Remaining costs 0271 122,62

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 2 - MPQ FOR THE PERIOD 1.11.2007-30.4.2009


Work Package Item description Amount ExplanationsWP: 1-9 Personnel costs 67 603 € Salaries for 9 scientists

Subcontracting 0Remaining costs 24768,4 € Travel expenses for WPs meetings, PaC, SC meetings

92371,4 €

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR FOR THE PERIOD 1.11.2007-30.4.2009


3 - I.N.F.L.P.R.

Work Package Item description Amount Explanations

6, 7C, 8 Personnel costs € 58 914,17 salaries for 3 qualified technicians at LNF, salary for 1 researcher at Milan group, salaries for2 people at INFN Communication Department

Subcontracting € - 1, 7C Travel € 4 050,18 1 Management meeting in Paris and 1 conference in Japan

Remaining costs € 62 964,35

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 4 - INFN FOR THE PERIOD 1.11.2007-30.4.2009


Work Package Item description Amount Explanations2, 3, 4a, 4b, 5, 7b Personnel costs 45 531,78 Salaries

Subcontracting 0,002, 3, 4a, 4b, 5, 7b TRAVEL 25 481,902, 3, 4a, 4b, 5, 7b OTHER 2 071,73 Meeting costs, consumables etc

Remaining costs73 085,41

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 05 - FORTH FOR THE PERIOD 1.11.2007-30.4.2009


25


Work Package Item description Amount Explanations1,6,7 ,8, Personnel costs 43103,52 Staff costs to support all work packages in project.. 7 Subcontracting 39339,1 Participation in WP7, Uni Strathclyde, Queens Uni Belfast, Uni York.. 1,6,7,8 Remaining costs 20109 Travel & subsistence for management of project & support activities.

102551,62

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 6 - STFC FOR THE PERIOD 1.11.2007-30.4.2009


Work Package Item description Amount Explanations1, 2, 3, 4a, 4b, 5, 6, 7a,7b, 7c, 8

Personnel costs 102 853,56 € Salaries of 1 scientific coordinator, 3 researchers, 2 PhD students, 1 lab technician and 3 otherstechnicians

1, 2, 3, 4a, 4b, 5, 6, 7a,7b, 7c, 8, 9

Travelling Expenses 16 743,44 € Travelling Expenses connected with WPs meetings

1, 6, 7a, 7b, 7c Travelling Expenses 12 531,27 € Travelling Expenses connected with participation in ELI conferences, workshops and other meetings8, 9 Direct Costs 2 203,90 € Printing of brochures7a, 7b Direct Costs 12 965,40 € Opto - mechanical Components and Mechanics6, 7 Direct Costs 1 962,52 € ELI building design study

149 260,09 €

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 07 - PALS FOR THE PERIOD 1.11.2007-30.4.2009


Work Package Item description Amount ExplanationsPersonnel costs 25,206.14 € Salaries of one postdoctoral student and one lab technician for 9 months eachSubcontracting 0

3,4,6,7 travel 3,097.79 € travel to ELI meetings11 Coordination 4537 organization of the WP3 meeting at Salamaca

Remaining costs 56,584.83 € essentially cost of personnel of the University of SalamancaTOTAL DIRECT COSTS AS CLAIMED ON FORM C 89425.76

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS 8 - USAL FOR THE PERIOD 1.11.2007-30.4.2009

Work Package Item description Amount Explanations4B, 7, 8, 9 Personnel costs 42 483,98 € Salaries of 12 members of ELI-BG team, 1 PhD student, and 2 lab technicianno Subcontracting 01, 2, 3, 4B, 7, 8, 9 Major cost item 15 549,16 € Travelling expences (21 trips total, to ELI-related events)

Remaining costs 0TOTAL DIRECT COSTS AS CLAIMED ON FORM C 58 033,14 €

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 9 - SU FOR THE PERIOD 1.11.2007-30.4.2009

Work Package Item description Amount Explanations

2, 3, 4A, 7A, 7B, 7C, 8, 9 Personnel costs 38 893 € Salaries and per diems for 11persons among them senior researchers, visiting scholars,PhD holders and WP leaders

7A Subcontracting 24 600 € Research contract in connection to WP=A-3 on dispersion management1, 2, 3, 4A, 7A, 7B, 7C, 8, 9

Remaining costs 23 364 €Travelling, training, consumables

86 857 €

RSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR BENEFICIARY 11 RISSPO FOR THE PERIOD 1.11.2007-30.4.2


Work Package Item description Amount Explanations4a, 4b, 6, 7a, 8 Personnel costs 18 481 € Salaries of 5 PhD's and 1 PhD student for roughly 1 month each1, 4a, 4b, 6, 7a, 7c, 8 Travel costs 10 792 € Travel expenses of 6 persons

29 273 €

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 12 - VU FOR THE PERIOD 1.11.2007-30.4.2009


26


Work Package Item description Amount ExplanationsWP3, WP4, WP7B, WP7C Personel costs 6976.11 Salaries of 5 researchers and one technician for 12 monthsWP3, WP4, WP7B, WP7C Other direct costs 5333.34 Travel costs for the ELI meetings

12309.45

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 13 - MUT-IOE FOR THE PERIOD 1.11.2007-30.4.2009


Work Package Item description Amount Explanations7C, 4B, 9 Personnel costs 51 166,09 Salaries of 3 postdoctoral students (total months 21) and of two researchers (tiotal months 6)1, 2, 4B, 7B Traveling 5 653,38 Kick-off meeting and Partecipant Council, Steering Committee, Workshops

56 819,47

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 14-CNR-INFM FOR THE PERIOD 1.11.2007-30.4.2009


Work Package Item description Amount Explanations4, 7, 9 Personnel costs 65931.06 Salaries of 1 postdoc, 2 phd students (partially) and a Senior Scientist

Remaining costs 5337.0571268.11

PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 15- UPM FOR THE PERIOD 1.11.2007-30.4.2009

TOTAL DIRECT COSTS AS CLAIMED ON FORM C VI.2 In kind contributions Since the major parts of the project, especially the technical and scientific contents are expected to be funded by national Funding Agencies, herewith the graphs are presented on the measure of in kind contribution per beneficiary. Here 100% means that the in kind contribution until the half time of the project equals to the half of the estimated indicative figures described on page 74 of Annex I. Equipment The total in kind contribution estimated previously by the half term of the report is: 28.80 M€ The reported in kind contribution by the half term of the report is: 8.67 M€

0.0%

50.0%

100.0%

150.0%

200.0%

250.0%

300.0%

1 - C

NRS

2 - M

PQ

3 - IN

FLPR

4 - IN

FN

5 - FORTH

6- STFC

7 - P

ALS

8 - U

SAL9 -

SU

10 - I

ST

11 - R

ISSPO

12 - V

U

13 - I

OE

14 - C

NR

15 - U

PMTOTAL

In kind EQUIPMENT contribution of the beneficiaries

Reported / Forecast estimation in percentage

27


Consumables The total in kind contribution estimated previously by the half term of the report is: 3.3 M€ The reported in kind contribution by the half term of the report is: 2.42 M€

0.0%

50.0%

100.0%

150.0%

200.0%

250.0%

300.0%

1 - C

NRS

2 - M

PQ

3 - IN

FLPR

4 - IN

FN

5 - FORTH

6- STFC

7 - P

ALS

8 - U

SAL9 -

SU

10 - I

ST

11 - R

ISSPO

12 - V

U

13 - I

OE

14 - C

NR

15 - U

PMTOTAL

In kind CONSUMABLES contribution of the beneficiaries

Reported / Forecast estimation in percentage Person month (PM) The total in kind contribution estimated previously by the half term of the report is: 1817 PM The reported in kind contribution by the half term of the report is: 1362 PM

0.0%

50.0%

100.0%

150.0%

200.0%

250.0%

300.0%

350.0%

400.0%

1 - C

NRS

2 - M

PQ

3 - IN

FLPR

4 - IN

FN

5 - FORTH

6- STFC

7 - P

ALS

8 - U

SAL9 -

SU

10 - I

ST

11 - R

ISSPO

12 - V

U

13 - I

OE

14 - C

NR

15 - U

PMTOTAL

In kind PERSON MONTH contribution of the beneficiaries Reported / Forecast estimation in percentage

One can conclude, that the previously estimated amount of in kind contribution proved almost right for most of the beneficiaries, except for the equipment. The possible reason for the latter is that the investments related to the Apollon project, one of the ELI proto-types, at the beneficiary CNRS has been delayed. In general MuT-IoE volunteers at a much higher level as expected previously.

28

VII Financial statements - Form Cs

VII FINANCIAL STATEMENTS – FORM C The collection of the scanned copies of each duly signed certificate on the financial statements (Form C) are found in Annex XIII. The signed originals are sent in parallel by post.

29

VII Financial statements - Form Cs

VIII CERTIFICATES Lists of Certificates which are due for this period, in accordance with Article II.4.4 of the Grant Agreement, are the following. The collection of the scanned copies of each duly signed certificates are found in Annex XIV. The signed originals are sent in parallel by post.

Beneficiary Organization

short nameCertificate on the

financial statements provided?

yes / no

Any useful comment, in particular if a certificate is not provided

1 CNRS Yes 2 MPG No Expenditure threshold has not reached yet. 3 INFLPR No Total support is below threshold. 4 INFN No Total support is below threshold. 5 FORTH No Expenditure threshold has not reached yet. 6 STFC No Expenditure threshold has not reached yet. 7 IoP-PALS No Total support is below threshold. 8 USAL No Total support is below threshold. 9 SU No Total support is below threshold. 10 IST No Expenditure threshold has not reached yet. 11 RISSPO No Total support is below threshold. 12 VU No Total support is below threshold. 13 MUT-IoE No Total support is below threshold. 14 CNR No Total support is below threshold. 15 UPM No Total support is below threshold. Beneficiary Organization

short nameCertificate on the

methodology provided?

yes / no

Any useful comment, in particular if a certificate is not provided

1 CNRS No 2 MPG No 3 INFLPR No 4 INFN No 5 FORTH No 6 STFC No 7 IoP-PALS No 8 USAL No 9 SU No 10 IST Yes 11 RISSPO No 12 VU No 13 MUT-IoE No 14 CNR No 15 UPM No

30

IX Publications and patents

IX PUBLICATIONS AND PATENTS During the first term of the project, altogether 188 papers have been published in peer reviewed international journals and 6 patents have been submitted (all of them pending). The large majority of the scientific and technical results behind the publications and patents have been supported by national funding agencies, hence they are regarded as a direct manifestation of in kind contributions.

05

101520253035404550

CNRSMPQ

INFLP

RIN

FN

FORTHSTFC

IoP-P

ALSUSAL SU IST

RISSPO VU

MUT-IOE

CNR-INFM

UPM

Publication activities of the beneficiaries

0

1

2

3

4

CNRSMPQ

INFLP

RIN

FN

FORTHSTFC

IoP-P

ALSUSAL SU IST

RISSPO VU

MUT-IOE

CNR-INFM

UPM

Patenting activities of the beneficiaries

From the graphs we can conclude, that the beneficiaries publication and patenting activity are very uneven, especially in comparison to their EC fund. In the case of the lead beneficiary CNRS, however, one has to take into account that the cost of the overall management of the project is included in its EC funds.

31

X National communication events

X NATIONAL AND LOCAL COMMUNICATION EVENTS The national communication events, by definition which are aiming at the scientific and general public of the given country mostly on the national language, are an essential part of the ELI-PP communication. One cannot overestimate its importance, since the future funding willingness of a country depends strongly on the present visibility of the ELI project at the national level.

0

5

10

15

20

25

CNRSMPQ

INFLP

RIN

FN

FORTHSTFC

IoP-P

ALSUSAL SU IST

RISSPO VU

MUT-IOE

CNR-INFM

UPM

MeetingsNewspapers etc.

National communication activities of the beneficiaries

From the number of reported events per beneficiary one can immediately conclude that ELI was basically communicated only in those countries who are bidding for ELI site (CNRS - France, INFLPR-Romania, STFC-UK, IoP-PALS-Czech republic and RISSPO-Hungary). The increase of communication activity in all the other countries shows also a common interest in order to collect sufficient funding and societal support for the next phase!

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