expanding e-government partnering for a results-oriented government november 19, 2004
Post on 15-Jan-2016
274 views
TRANSCRIPT
Expanding E-GovernmentPartnering for a Results-oriented
Government
November 19, 2004
2
GoalsFederal Government among the largest users of IT -- $60B annual spend
“ The Federal Government is results-oriented with the help of new disciplines and habits departments and agencies are adopting through the President’s Management Agenda (PMA)”
The Federal Government is Results-OrientedA Report to Federal Employees
August 2004
Goals Application of best practices to achieve increases in
productivity Benefits of IT investments far outweigh costs Citizens and government decision makers can find
information easily and securely
3
Focus on Outcomes Driving Results & Productivity Growth Controlling IT Costs Implementing E-Gov Act of 2002 Improving Cyber-Security Building an Effective IT Workforce
PMA Scorecard
4
Recent Highlights
Completing Deployments & Implementations
GSA recently awarded contract to develop marketing strategies for 10 of the initiatives
5
Grants.Gov Update
Recently Completed Finalized Version Two of the Core Data Standard for SF 424
Upcoming Steps XML Schema for Mandatory Grants in final stages for submission
to OMB
Mandatory Grant Functionality to be developed for Grants.Gov System
Deploying Applicant System-to-System Functionality
Merging Backend of Find-and-Apply systems
6
Recent Highlights
The Lines of Business effort, in partnership with Industry, continues to make progress
7
Line of Business Timeline
Mar 2004 Apr 2004 May 2004 Jun 2004 Jul 2004 Aug 2004 Sep 2004
Kick Off Meeting
Final Solution & Architecture
Draft Solution & Architecture
RFI Distributed
Develop Common Solution & Target Architecture
Define/ Plan LoB
Monitor and Communicate LoB Progress/Status
RFI Responses Received
LoB Vision & Plan Completed
Develop Business Case
Draft Joint Business
Case
Final Joint Business
CaseEarly Sept. ‘04
Develop RFI
8
Grants Management LoB Participants
Managing Partners Department of Education National Science Foundation
Partnering Agencies Department of Commerce
Department of Defense Department of Energy Department of the Interior Department of Justice Department of Transportation Environmental Protection Agency Department of Health and Human
Services Department of Transportation Institute of Museum and Library
Services
National Endowment for the Humanities
Department of State
United States Agency for International Development
Department of Veterans Affairs
9
Grants Management LoB
Consortia-based approach to develop service centers around functional AND grant-type competencies
Task force in process of identifying consortia members in FY05
Service Centers likely to be Federal consortia (currently no government-wide grants providers exist)
Business cases will be submitted in the Fall of 2006 as part of the FY07 budget process
Implementations are anticipated to begin in FY07
10
Grants Management LoB
•Access to status review
•Create / validate users•Receive applications / proposals and unsolicited proposals•Apply business rules & assure administrative compliance•Authenticate submissions•Identify appropriate programs for consideration• Acknowledge receipt of proposal •Send submission updates
•Search / find & target opportunity•Form partnerships•Get business & technical assistance from grantor•Develop proposal & contents (E –submission)
•Distribute solicitations•Support applicant during proposal development•Establish submission process•Create / publish announcement
•Develop project/solicitation• Response back•Appeal step on allocation of non-competitive money • Clearance process•Establish milestone for completion of grant•Information collection clearance• Create forms
6) Status & Update
3&5) Authenticate & Intake
1) Program Announcement
2&4) Find & Apply
0) Pre Programming
13
10
7 9
PRE-AWARD
• Commit funds• Obligate funds• Disburse funds• Funds control•Congressional notification • Public announcement
9) Award Fulfillment
•Setup financial obligations and tracking
•Access to status review
• Coordinate• Plan•Conduct reviews (Admin, Budget, Policy, Merit, and Business Reviews)•Make award decision and provide review output• Notify Congress• Merit/peer review panelist support services
10) Receive Notification
8) In Process Status Review and Support
7) Conduct Review & Decision
•Prepare reports in a timely manner•Focus messages on appropriate goals for sponsor•Program unique reports
• Conduct site visits & one-on-one interactions with project director
• Financial compliance review• Review program & reports • Risk assessment (portfolio management)• Audit tracking • Amendments / modifications • Conduct annual consultation• Grant administration• Administrative actions• Recapture and reallocate funds• Monitoring use of program income
12) Reports
11) Award Management & Oversight
•Submission of final reports •Financial reconciliation
•Distribution & archiving of grant reports•Link to financial management processes•Financial reconciliation •Enterprise Management Information Reporting•Recapture property owed to the government•Report inventions/copyrights•Identify best practices; share with others
14) Grantee Close-out
13) Grantor Close-out
14
0 1 3,5
2,4 6 12
11
8
AWARD POST-AWARD CLOSE-OUT
Process Flow Legend
Highly Generic
Generic With Flexible Business Rules/Data
Fully Tailored
# Circles indicate Grantee Functions
# Squares indicate Agency Functions
Common Grants Management business processes hosted by Shared Service Providers using reusable technology components.
Common Grants Management business processes hosted by Shared Service Providers using reusable technology components.
11
Keys to Continued Success of E-Gov
Goals75% of agencies with acceptable business cases
At least 50% (13) agencies managing projects to within 10% of cost, schedule, performance
90% of IT systems properly secured
50% of agencies close skill gaps
Institutionalization of initiatives in business lines
Goals75% of agencies with acceptable business cases
At least 50% (13) agencies managing projects to within 10% of cost, schedule, performance
90% of IT systems properly secured
50% of agencies close skill gaps
Institutionalization of initiatives in business lines
Results
Results
FactorsAcceptable Business Cases
Earned Value Management
Cyber Security
Human Capital
Governance and Leadership
FactorsAcceptable Business Cases
Earned Value Management
Cyber Security
Human Capital
Governance and Leadership
12
What Is Coming
Common Solutions delivering simplified and unified outcomes
Adoption of data standards and modernization efforts in lieu of legacy systems
Business oriented approaches adopting best practices and shutting down ancillary and duplicative systems
Services-oriented Architecture (SOA)
Graduation of E-Gov Initiatives – completion of development & implementation phase
Development of fee-for-service business models Increased agency adoption and customer utilization
Federal Enterprise Architecture E-Government Initiatives President’s Management Agenda
13
Questions