19Exhibits & Sponsorships

Society For Academic Emergency Medicine | 1111 East Touhy Avenue, Suite 540 | Des Plaines, IL 60018

SAEM.org | Ph: 847-813-9823 | Fx: 847-813-5450

The Mirage Casino-Hotel Las Vegas, NV

May 14-17, 2019

SOCIETY FOR ACADEMIC EMERGENCY MEDICINE | 1111 EAST TOUHY AVENUE, SUITE 540 |DES PLAINES, IL 60018 | SAEM.ORG PH: 847-813-9823 | FX: 847-813-5450

2019 MARKS THE SOCIETY FOR ACADEMIC EMERGENCY MEDICINE’S (SAEM) 30TH ANNIVERSARY. SINCE 1989, OUR ASSOCIATION OF

ACADEMIC EMERGENCY MEDICINE PROFESSIONALS HAS CONTINUED TO SET THE STANDARD IN EMERGENCY MEDICINE RESEARCH AND

EDUCATION. IN RECOGNITION OF OUR 30TH ANNIVERSARY, SAEM INVITES ITS PARTNERS TO CELEBRATE 30 YEARS OF “BRINGING EM

ACADEMICIANS TOGETHER”.

CELEBRATING 30 YEARS IN ACADEMIC EMERGENCY MEDICINE SPONSORSHIP ............................................................................... $3,000

CELEBRATE 30 YEARS OF “BRINGING EM ACADEMICIANS TOGETHER” WITH THE SOCIETY FOR ACADEMIC EMERGENCY MEDICINE (SAEM) BY

HONORING THE CONTRIBUTIONS SAEM HAS MADE TO HIGH-QUALITY RESEARCH AND EDUCATIONAL INNOVATION IN EMERGENCY MEDICINE.

SPONSORSHIP COMPONENTS:

• DATES: JANUARY 1 - JUNE 30TH, 2019

• SHOWCASING OF SPONSOR PROVIDED AND SAEM APPROVED CONGRATULATORY VIDEOS AND TESTIMONIALS ON 30TH ANNIVERSARY

WEBPAGE, PRIOR TO THE SAEM19 AWARDS CEREMONY AND PLENARY SESSION.

• ONSITE RECOGNITION AT SAEM19 AS A SPONSOR OF SAEM’S 30TH ANNIVERSARY.

• RECOGNITION ON HIGH TRAFFIC DIGITAL BILLBOARD OUTSIDE SAEM HEADQUARTERS ON I-90 TO CHICAGO O’HARE INTERNATIONAL

AIRPORT

• HIGHLIGHT (SPOTLIGHT ARTICLES) IN 3 ISSUES OF SAEM PULSE AS A SPONSOR OF SAEM’S 30TH ANNIVERSARY.

• SOCIAL MEDIA HIGHLIGHTS ON FACEBOOK, LINKEDIN AND TWITTER - ALMOST 16,000 FOLLOWERS

o 6 FACEBOOK POSTS

o 6 LINKEDIN POSTS

o 6 TWITTER POSTS

• SAEM/SPONSOR - 30TH ANNIVERSARY SNAPCHAT FILTER AT SAEM19.

• MONTHLY HIGHLIGHTS AND RECOGNITION AS A 30TH ANNIVERSARY SPONSOR IN HOT OFF THE WIRE (HOTW).

30TH ANNIVERSARY PARTY – SPONSORED BY SAEM RESIDENTS AND MEDICAL STUDENTS (RAMS)...................... $5,000

CELEBRATE 30 YEARS OF BRINGING ACADEMICIANS TOGETHER WITH SAEM AT 1 OAK Nightclub in Las Vegas. CELEBRATE A NEW YORK

NIGHTLIFE EXPERIENCE WITH THE RESIDENTS AND MEDICAL STUDENTS OF SAEM!

• BRANDING AS A SPONSOR OF THE EVENT ON PARTY SPECIFIC WEBSITE.

• RECOGNIZED AS SPONSOR OF PARTY ON ALL TRADITIONAL AND DIGITAL PROMOTIONAL MATERIAL.

• BRANDING ON TELEVISIONS AT PARTY LOCATION

• VIP TABLE INCLUDED

• FOOD AND BEVERAGE INCLUDED

BOOK A VIP TABLE ................................................................................................................................................... $1,000+

BOOK A VIP TABLE FOR YOU AND YOUR GUESTS UNTIL 2AM – UP TO 12 GUESTS, DEPENDING ON LOCATION.

• PRICING DEPENDS ON location

• BEVERAGE INCLUDED

30TH ANNIVERSARY EXHIBITOR ADD-ON PACKAGE .................................................................................................... $1,500

ADD THIS PACKAGE TO ANY EXHIBIT OR SPONSORSHIP PACKAGE

• RECOGNITION OF SPONSORS ON EXHIBIT HALL ENTRANCE UNIT

• CUTOUT FRAME AT EXHIBIT BOOTHS FOR PHOTO OPS CELEBRATING OUR 30TH ANNIVERSARY (#SAEM19)

• VIDEO OR WRITTEN MESSAGE ON 30TH ANNIVERSARY WEBPAGE CONGRATULATING SAEM

• RECOGNITION AS A SPONSORS IN PRE AND POST ANNUAL MEETING ISSUES OF SAEM PULSE.

30th Anniversary Sponsorship Opportunities

SOCIETY FOR ACADEMIC EMERGENCY MEDICINE | 1111 EAST TOUHY AVENUE, SUITE 540 |DES PLAINES, IL 60018 | SAEM.ORG PH: 847-813-9823 | FX: 847-813-5450

RAMS MASCOT GUEST APPEARANCE (THE MASCOT ALWAYS ATTRACTS A CROWD) .................................................. $500

• 10 MINUTE GUEST APPEARANCE IN EXHIBIT BOOTH

• DURING EXHIBITOR KICK-OFF PARTY

• ONLY 5 APPEARANCES AVAILABLE

THE SOCIETY FOR ACADEMIC EMERGENCY MEDICINE IS THE ACADEMIC ARM OF EMERGENCY MEDICINE. AS THE PREMIER ORGANIZATION FOR

HIGH-QUALITY RESEARCH AND EDUCATIONAL INNOVATION IN EMERGENCY CARE, IT IS OUR MISSION TO CREATE AND PROMOTE SCIENTIFIC

DISCOVERY, ADVANCEMENT OF EDUCATION, AND THE HIGHEST PROFESSIONAL

AND ETHICAL STANDARDS FOR CLINICIANS AND RESEARCHERS. WE PROMOTE

EXCELLENCE IN EMERGENCY MEDICINE THROUGH OUR MONTHLY PEER-REVIEWED

JOURNAL ACADEMIC EMERGENCY MEDICINE, EIGHT ACTIVE ACADEMIES, 28

SPECIAL INTEREST GROUPS, AND MORE THAN A DOZEN MEMBER-LED

COMMITTEES AND TASK FORCES.

THE SOCIETY FOR ACADEMIC EMERGENCY MEDICINE IS COMPOSED OF MORE

THAN 6,700 MEMBERS WHO ARE INFLUENTIAL LEADERS OF EMERGENCY MEDICINE

WITHIN THE UNITED STATES AND THROUGHOUT THE WORLD. THEY PUBLISH

NUMEROUS SCHOLARLY ARTICLES, SERVE ON ALL-IMPORTANT GOVERNING

BODIES OF THIS DISCIPLINE, AND ARE ROLE MODELS FOR FUTURE PRACTITIONERS

OF OUR SPECIALTY. OUR MEMBERSHIP INCLUDES MEDICAL STUDENTS,

RESIDENTS, FELLOWS, EDUCATORS, RESEARCHERS, AND CLINICALLY BASED

PHYSICIANS, NURSES, EMTS, AND PERSONNEL DRAWN FROM OTHER

EMERGENCY MEDICINE SERVICES.

THE SAEM ANNUAL MEETING IS THE PREMIER VENUE FOR HIGH-QUALITY RESEARCH AND EDUCATION IN ACADEMIC EMERGENCY MEDICINE.

THE ANNUAL MEETING HOSTS OVER 3000 ATTENDEES EACH YEAR AND INCLUDES PRESENTATIONS FROM THE MOST BRILLIANT MINDS IN OUR

SPECIALTY.

Why Exhibit?

SOCIETY FOR ACADEMIC EMERGENCY MEDICINE | 1111 EAST TOUHY AVENUE, SUITE 540 |DES PLAINES, IL 60018 | SAEM.ORG PH: 847-813-9823 | FX: 847-813-5450

STANDARD BOOTH 10’X10’ (EACH) ........................................................................................................................... $2,750

• STANDARD BOOTH INCLUDES: 6’ FOOT TABLE, TWO STANDARD CHAIRS, STANDARD WASTE BASKET, PIPE AND SHOW COLOR DRAPE, BOOTH ID SIGN, COMPANY NAME ON THE SAEM19 WEBSITE, COMPANY INFORMATION ON THE SAEM19 MOBILE APP, ADMITTANCE TO

OPENING RECEPTION, TWO EXHIBITOR BADGES*, EXHIBITOR FLOOR PERIMETER SECURITY, EXHIBIT HALL CARPET

• OPTIONAL CORNER FEE: $350

BOOTH PACKAGE UPGRADE OPTIONS

(PACKAGE UPGRADES INCLUDE STANDARD BOOTH FEATURES)

EXHIBIT BOOTH PACKAGE (1) ...................................................................................................................................... $3,000

• INCLUDES STANDARD BOOTH PACKAGE, PLUS; ONE ADDITIONAL EXHIBITOR BADGE*.

• ONE TIME USE OF PRE-REGISTRATION LIST, EMAILED BY APRIL 1

• OPTIONAL CORNER FEE: $350

PACKAGE (2) ................................................................................................................................................................ $3,500

• INCLUDES STANDARD BOOTH PACKAGE, PLUS; ONE VIRTUAL BAG INSERT, TWO ADDITIONAL EXHIBITOR BADGES*, ONE TIME USE OF PRE-

AND POST-SHOW ATTENDEE LIST.

• OPTIONAL CORNER FEE: $350

ADDITIONAL EXHIBIT HALL PASSES ......................................................................................................................$50.00 EA.

• YOUR ORGANIZATION MUST OCCUPY A BOOTH IN THE EXHIBIT HALL TO RECEIVE THIS PASS

EXHIBIT HALL PASSES WITH GENERAL ADMISSION TO EDUCATIONAL SESSIONS ............................................. $375.00 EA.

• YOUR ORGANIZATION MUST OCCUPY A BOOTH IN THE EXHIBIT HALL TO RECEIVE THIS PASS.

• (NON-PHYSICIANS AND NON-MEMBERS ONLY).

EXHIBITOR BINGO .............................................................................................................................................$400/SQUARE

• ATTENDEES NEED STAMPS FROM PARTICIPATING EXHIBITORS FOR A CHANCE TO WIN GIFTS AND PRIZES. YOUR SPONSORSHIP WILL

INCLUDE YOUR ORGANIZATION’S NAME, LOGO, AND BOOTH NUMBER HIGHLIGHTED ON THE STAMP CARD. THIS WILL INCREASE YOUR

VISIBILITY AND ATTRACT MORE TRAFFIC FLOW TO YOUR BOOTH.

*ALL REPRESENTATIVES ATTENDING YOUR BOOTH MUST BE PRE-REGISTERED WITH THE SAEM OFFICE NO LATER THAN APRIL 30, 2019. ON- SITE CHANGES COULD CAUSE A DELAY IN ACCESSING THE

EXHIBIT HALL. WE APPRECIATE YOUR ASSISTANCE IN STREAMLINING THIS PROCESS.

Booth Fees

SOCIETY FOR ACADEMIC EMERGENCY MEDICINE | 1111 EAST TOUHY AVENUE, SUITE 540 |DES PLAINES, IL 60018 | SAEM.ORG PH: 847-813-9823 | FX: 847-813-5450

SATELLITE SYMPOSIUM.............................................................................................................................................. $10,000

HOST A 1 HOUR EVENT AT THE ANNUAL MEETING FOR ACADEMIC EMERGENCY MEDICINE PROFESSIONALS. SHARE THE LATEST INFORMATION, PRODUCTS, AND SERVICES TO AN ENGAGED AUDIENCE OF THOUGHT LEADERS AND EARLY ADOPTERS. SYMPOSIA MAY BE TRADITIONAL LECTURES, ROUNDTABLES, RECEPTIONS OR OTHER NETWORKING EVENTS. CONTACT SAEM FOR AVAILABLE DATES AND TIMES.

SYMPOSIA ARE HIGHLIGHTED TO APPROXIMATELY 3,000 ATTENDEES WITHIN OUR CONFERENCE MOBILE APP, ON OUR WEBSITE, THROUGH OUR

SOCIAL MEDIA CHANNELS WITH OVER 15,000 FOLLOWERS, AND THROUGH AN ALL-MEMBER EMAIL TO OUR 6,500 ACADEMIC EMERGENCY

MEDICINE PHYSICIANS, RESIDENTS, CHAIRS, ETC.

• SYMPOSIUM CONTENT MUST BE APPROVED BY SAEM.

• IN ORDER TO ALLOW TIME FOR REVIEW AND PROPER ADVERTISING, ALL APPLICATIONS MUST BE SUBMITTED TO THE SAEM OFFICE NO

LATER THAN FEBRUARY 1, 2019. REQUESTS SUBMITTED AFTER THIS DATE WILL BE REVIEWED ONLY IF SPACE IS AVAILABLE.

RESIDENCY/FELLOWSHIP FAIR.......................................................................................................................................... $4,000

THIS IS A UNIQUE SPONSORSHIP OPPORTUNITY TO RECRUIT HUNDREDS OF EMERGENCY MEDICINE RESIDENTS AND MEDICAL STUDENTS LOOKING

TO FIND THE PERFECT JOB OPPORTUNITY. AS A SPONSOR OF THE FAIR, YOUR ORGANIZATION WILL BE FRONT AND CENTER AS ATTENDEES ENTER

THE EVENT AND WHEN THEY EXIT. THIS YEAR’S FAIR WILL BE ADVERTISED THROUGH SOCIAL MEDIA OUTLETS INCLUDING FACEBOOK, LINKEDIN, AND TWITTER. DON’T MISS YOUR CHANCE TO SPONSOR THIS EXCITING SAEM EVENT.

MEETING WI-FI ........................................................................................................................................................... $9,000

KEEP ATTENDEES CONNECTED WITH MEETING WIDE WI-FI, CUSTOMIZED WITH YOUR COMPANY’S SELECTED PASSWORD AND A VIRTUAL BAG

INSERT.

FLOOR CLINGS ...................................................................................................................... $2,500 + COST OF PRODUCTION

HOW CAN YOU BE IN TWO PLACES AT ONCE? FIRST, BY HAVING A BOOTH IN THE EXHIBIT HALL. SECOND, BY BRANDING A FLOOR CLING AT THE

HOST HOTEL.

EXHIBITOR KICK-OFF PARTY: NAME THAT DRINK ..................................................................................................... $4,000

BRAND THE SPECIALTY DRINK WITH YOUR COMPANY MOTTO! DURING THE EXHIBITOR KICK-OFF PARTY, YOUR COMPANY WILL BE IN THE HANDS

OF ALL ATTENDEES FEATURED ON SPECIALTY GLASSES.

MOBILE APP BANNER AD............................................................................................................................................. $1,750

THE SAEM ANNUAL MEETING MOBILE APP PLACES ALL PERTINENT CONFERENCE INFORMATION AT THE FINGERTIPS OF ATTENDEES. YOUR AD

IS AVAILABLE FOR FOR AT LEAST 30 DAYS FOLLOWING THE MEETING.

MOBILE APP SPLASH PAGE .......................................................................................................................................... $2,500

WE’LL PUT YOUR LOGO ON THE SCREENS OF OUR APPROXIMATELY 3,000 ATTENDEES EVERY TIME THEY VIEW THE SAEM19 APP. THE SPLASH

PAGE ALSO ALLOWS FOR A DIRECT LINK TO YOUR ORGANIZATION’S WEBPAGE. EXCLUSIVE PRICING AVAILABLE.

DODGE BALL ................................................................................................................................................................... $5,000

ONE OF THE MOST POPULAR ANNUAL EVENTS FOR ANNUAL MEETING ATTENDEES. CO-SPONSORED WITH THE AAEM RESIDENT AND STUDENT

ASSOCIATION.

SONOGAMES ................................................................................................................................................................ $2,000+

SHOWCASE YOUR LATEST PRODUCTS AT THE ORIGINAL COMPETITION FOR EMERGENCY ULTRASOUND, SONOGAMES! MORE THAN 65

RESIDENCY TEAMS FROM ACROSS THE NATION WILL COMPETE IN A SERIES OF GAMES THAT TEST THEIR KNOWLEDGE AND SKILLS.

Sponsorships

SOCIETY FOR ACADEMIC EMERGENCY MEDICINE | 1111 EAST TOUHY AVENUE, SUITE 540 |DES PLAINES, IL 60018 | SAEM.ORG PH: 847-813-9823 | FX: 847-813-5450

SIMWARS ................................................................................................................................................................ $1,000+

JOIN US AT SAEM’S SIMWARS, THE PREMIER NATIONAL SIMULATION COMPETITION FOR EMERGENCY MEDICINE RESIDENTS! BROUGHT TO

YOU BY THE SAEM SIMULATION ACADEMY, THE ORIGINAL CREATORS OF SIMWARS. HUNDREDS OF SPECTATORS WILL CHEER ON EIGHT

RESIDENT TEAMS AS THEY COMPETE FOR THE TITLE OF SIMWARS CHAMPS 2019.

CHARGING STATIONS IN COMMON AREA .................................................................................................................... $5,000

NETWORKING BREAKFAST ......................................................................................................................................... $15,000

LIGHT LUNCH ............................................................................................................................................................. $15,000

YOGA/MEDITATION SESSION ....................................................................................................................................... $2,500

RELAXATION STATION ................................................................................................................................................. $5,000

BRANDED PROMOTIONAL ITEMS ........................................................................................... $1000 + COST OF PRODUCTION

• PEDOMETERS, WATER BOTTLES, LANYARDS, USB DRIVES, NOTE PADS OR ANY PROMOTIONAL ITEM OF YOUR CHOICE**.

HANGING BANNERS, NIGHTLY WRAP-UP (E-BLAST), DOCTOR’S BAG, HELP INFORMATION DESK

• CALL FOR PRICING

SAEM WELCOMES YOUR IDEAS FOR A CUSTOM SPONSORSHIP DESIGNED TO ACHIEVE YOUR MARKETING GOALS AND

REMAIN WITHIN YOUR BUDGET.

**ALL PROMOTIONAL ITEMS SUBJECT TO APPROVAL BY SAEM BOARD OF DIRECTORS AND CAN ONLY BE DISTRIBUTED IN COMMON AREAS.

TUESDAY, MAY 14, 2019 WEDNESDAY, MAY 15, 2019 – CONT’D

• MOVE IN – 8:00AM-2:00PM • BREAK – 2:30PM-3:00PM

• EXHIBITOR’S KICK-OFF PARTY – 5:00PM-6:00PM • FLOOR CLOSED – 4:00PM

• **SAEM19 OPENING RECEPTION – 5:30PM-7:30PM**

WEDNESDAY, MAY 15, 2019

• OPEN – 7:00AM-9:00AM THURSDAY, MAY 16, 2019

• NETWORKING BREAKFAST – 7:00AM-8:00AM

• FLOOR CLOSED – 9:00AM-11:30AM

• OPEN – 7:00AM-1:00PM

• COFFEE SERVICE – 7:00AM-8:00AM

• FLOOR RE-OPENS – 11:30AM-4:00PM • LIGHT LUNCH – 11:30AM-1:00PM

• LIGHT LUNCH – 11:30AM-1:00PM • MOVE OUT – 1:00PM-3:00PM

Hours Subject to Change

Exciting News! – The SAEM19 Opening Reception is Now in the EXHIBIT HALL! WEDNESDAY, MAY 15, 2019 – 5:30PM-7:30PM

SAEM ANNUAL MEETING CONTACTS:

JOHN LANDRY, MBA

MANAGER, BUSINESS DEVELOPMENT

847-257-7224

JLandry@saem.org

MELISSA MCMILLIAN, CNP DIRECTOR, FOUNDATION AND BUSINESS DEVELOPMENT 847-257-7233 MMcMillian@saem.org

Additional Sponsorship Opportunities

Exhibit Hours

CONTRACT TO SPONSOR SAEM19The Mirage Casino -Hotel, Las Vegas, NV

May 14-17, 2019

Contracts can be submitted to exhibitors@saem.org PRINT your company name and contact information exactly as you wish it to appear in all SAEM publications.

Company Name

Address

City State/Province Postal Code Country

Telephone Fax

Available Exhibit Booth Options

Email Website

Contract Execution

A minimum 50% deposit and authorized signature must accompany this contract to guarantee booth space. The signed application, initialed contract, and deposit must be received before space will be assigned. Applications without the correct deposit and/or signature will not be processed. If space is contracted after March 1, 2019, payment in full must accompany the contract to exhibit. Any exhibit space not paid in full by March 15, 2019 is subject to withdrawal and the space will be reassigned.

The undersigned has read the rules and regulations and agrees to abide by and be bound by said rules. The SAEM rules and regulations are hereby incorporated by reference and made part of the contract. Please sign below and initial the back of the contract in the space provided. Note: Any changes by either party must be counter-initialed and dated by both parties.

Signature of authorized agent Date

Total Due: $

Deposit: $ (At least 50% at time of booking)

$ Balance Due: (Full payment due by May 1, 2019)

Method of Payment • Enclosed is check # (made payable to SAEM) Charge to the following:

• MC • VISA • AMEX • Discover

Card No.

Expiration Date

Cardholder’s Name (Please print as appears on card)

Signature

Contact Name

Title

Telephone

Sponsorship Information Sponsorship correspondence to be sent to: (Please type or print)

Standard Exhibit Booth .................. $2,750

Exhibit Booth Package #1 ............... $3,000

Exhibit Booth Package #2 ............... $3,500

Must be included with any corner booth.

Drive more attendees to your booth

Addtional Booth Options:

Sponsorships:

CVC

Corner Fee ...................................... $350

Bingo Tile ........................................$400

SAEM19 Rules and Regulations

Eligibility, Space Assignment, Schedule, Terms of Payment See Exhibitor Prospectus for details or log on to www.saem.org. Cancellation of Space SAEM must receive written notice of cancelation or reduction of space. If space is canceled or reduced prior to February 1, 2019, a full refund, less a $500 administrative fee, will be granted. If space is canceled or reduced between February 2 and March 1, 2019, 50 percent of the total rental fees will be retained by SAEM. If space is canceled or reduced on or after March 1, 2019, the exhibitor shall remain liable to SAEM for the total fee for the space. Exhibitor Registration and Badges Exhibitors are encouraged to register in advance. Each 10’ x 10’ booth is entitled to two complimentary exhibit hall badges. Additional badges may be purchased at $50 each (nonrefundable), not to exceed the original allotment. Exhibitor badges are nontransferable and will be confiscated if worn by anyone other than the person to whom the badge is issued. Exhibitor badges are required for admittance into the exhibit hall and must be worn and in clear view at all times during the meeting. Business cards nor any other materials are to be used in SAEM badge holders. Union Labor Exhibitors shall be bound by all contracts in effect between service contractors, the The Mirage Casino - Hotel and labor organizations. Character of Staff, Booth and Construction of Exhibits SAEM follows International Association of Exhibitions and Events (IAEE) guidelines related to booth con- struction. Specific details are outlined in the Exhibitor Service Kit and are available from SAEM upon request. The general rule on the exhibit floor is “be a good neighbor.” No exhibits are permitted that impede the free use of the aisle or interfere with the use of or obstruct access to other exhibits. Booth personnel, including demonstrators (models), are required to confine their activities within the exhibitor’s booth space and must wear appropriate business attire throughout the event. Apart from the specific display space for which an exhibiting company has contracted with SAEM, no part of the convention center, hotel, or its grounds may be used by any organization other than SAEM for display purposes of any kind. Within the hotel property, exhibitor brand or company logos, signs, and/or trademark displays will be limited to the of- ficial exhibit area only. The exterior of any display cabinet or structure facing a side aisle or adjacent exhibi- tor’s booth must be suitably decorated at the exhibitor’s expense. In fairness to all exhibitors, exhibits that produce objectionable odors or noise are not allowed. Booths that are two stories or higher must submit plans to SAEM for approval. Display material (including showcase displays or storage cabinets, electrical fixtures, wire, conduits, etc.) must adhere to the Exhibit Construction Guidelines outlined in the Exhibitor Service Kit (or www.saem.org). Solicitation Exhibitors must remain within their own exhibit spaces when demonstrating products and/or when dis- tributing literature, product samples, or other materials and may not may call or invite other exhibitors into their spaces nor use the aisles or other areas of the hotel and convention center for this purpose. A/V Usage Audiovisual usage relating to exhibitor equipment is permitted provided that projection equipment and screen are located in the rear one-third of the booth, that all viewers stand or sit within the booth, and that sound is kept at a conversational level and is not objectionable or audible to neighboring booths. Video taping and streaming are not allowed without prior approval from SAEM. Lighting SAEM reserves the right to restrict the use of glaring lights or objectionable light effects. Safety Regulations Fire regulations require that all display materials be fire resistant or treated with a flame-retardant solu- tion that meets the requirements of the standard flame test provided by the Convention Center and its municipality for fire prevention. Electrical signs and other electrical equipment must be wired to meet the specifications of Underwriters Laboratories. No storage of any kind is allowed behind the back drapes or in the exhibit space. All cartons, crates, containers, and packaging materials will be stored by the of- ficial service contractor at the exhibitor’s expense. Up to one day’s supply of operational materials may be stored within the exhibit space. All aisles, corridors, exit areas, and exit stairways must be maintained at the required width at all times that the exposition is open. No obstruction, such as chairs, tables, displays, or other materials, will be allowed to protrude into the aisles. Each exhibitor, while participating in this exposition, is charged with possessing knowledge of all laws, ordinances, and regulations pertaining to health, fire prevention, and public safety. Compliance with such laws is mandatory for all exhibitors and is the sole responsibility of the exhibitor. Photography and Sketching Cameras, camcorders, video recorders, and digital cameras may be carried into the exhibit area, but under no circumstance may photography, drawings, audiotaping or videotaping be allowed without the written consent of the exhibitor concerned in each case. SAEM reserves the right to allow its contracted photogra- pher to take general photos of the exposition at select times during the Annual Meeting & Exhibition. The photographs will be retained by SAEM and used only for general promotion of future events and programs. Complaints and Amendments of Rules This contract shall be governed by the laws of the city of Des Plaines, IL, USA. Exhibitor agrees to abide by the rules and regulations of the The Mirage Casino-Hotel. Any claim or dispute related to or connected with this agreement shall reside in the courts of the State of Illinois. Hanging Signs Electrical requirements, projection requirements, and all furniture and accessories are the responsibility of the exhibiting company. Forms for these will be provided in the Exhibitor Service Kit, available in January 2019. Indemnification and Insurance Exhibitors shall indemnify, hold harmless, and defend SAEM, the The Mirage Casino-Hotel, their direc- tors, agents, and employees from any and all losses, claims, liability, damage, action, judgment recovered from or asserted against them, or other expense (including, without limitation, attorneys’ fees and expens- es) arising out of or relating to the exhibitor’s use of the convention center or from the conduct of exhibitor’s business or from any activity, work, or things that may be permitted or suffered by exhibitor in or about the exhibit and the convention center or from any breach or default in the performance or any obligation on the exhibitor’s part to be performed under any provision of this agreement or arising from any negligence of exhibitor or any of its agents, contractors, employees, or invitees, including but not limited to the use of patented, trademarked, or copyrighted materials, equipment, devices, processes, or dramatic rights fur- nished to or used by exhibitor, or other persons in connection with the exhibit and the convention center. Insurance protection will not be afforded to the exhibitor by the Association nor by the The Mirage Casino-Hotel. Exhibitors shall carry their own insurance to cover exhibit material against damage and loss and carry public liability insurance of at least $1 million per occurrence and $1 million aggregate, against injury to the person and property of others. Policies shall name the Society as a named additional insured. Certificates of insurance must be furnished prior to move-in at The Mirage Casino-Hotel. Proof of insurance must be postmarked on or before May 1, 2019 and mailed to: SAEM, Attn: John Landry, 1111 W. Touhy Ave., #540, Des Plaines, IL 60018.

Meetings/Events/Promotions Outside of the Exhibit Hall Exhibitors wishing to host activities, sponsorships, etc., are required to follow specific guidelines and rules supplied by SAEM upon request. No meeting or activity can be scheduled during any SAEM sanctioned activity/session. Contact John Landry at JLandry@saem.org or 847-257-7224. Booth Accessibility/ADA Compliance Exhibitors shall be responsible for compliance with the Americans with Disabilities Act of 1992 with regard to their booth space, including but not limited to wheelchair access. Further information regard- ing ADA compliance is available at (800) 514-0301 or at www.usdoj.gov/crt/ada/infoline.htm. Security Professional security guard service is provided throughout the exhibitor installation and dismantle periods. SAEM provides perimeter hall security after hours during the exposition. However, SAEM, security service, and the The Mirage Casino-Hotel are not responsible for any loss or damage to exhibitor property. Advertising SAEM does not endorse or promote any products or services related to an exhibit. The use of the SAEM logo, name, annual conference/exhibition artwork, or any representations thereof shall be only at the express written consent of show management. Third parties acting on behalf of or representing the exhibitor must adhere to and abide by all SAEM rules and regulations. It is the exhibiting company’s responsibility to make its agencies and/or contrac- tors aware of all guidelines and deadline dates and to forward promotional materials, service manuals, and forms that are the responsibility of the third party. Distribution of Advertising Material Canvassing any part of the exhibit hall or meeting rooms is strictly forbidden; anyone doing so will be escorted from the SAEM Annual Meeting. Canvassing or distributing advertising material or other literature by an exhibitor outside of the exhibitor’s allotted booth space is not permitted. Exhibitors may not use SAEM or Annual Meeting logos in connection with any product or advertising. Demonstrations, Interviews, Subletting Demonstrations by exhibitors should contribute to an attendee’s knowledge in a professional way. Ade- quate space should be available for demonstrations and interviews within the confines of the individual exhibitor’s booth and should not interfere with normal traffic flow nor infringe in any way on neighbor- ing exhibits. Exhibitors must seek permission from the Society to host any such activities. Additional fees and time restrictions may apply. Product Samples/Promotional Items SAEM only permits exhibitor giveaways that are educational and modest in value. This restriction does not apply to nonprofit exhibitors or to exhibitors outside of the health care sector. If there are any statements, logos, or artwork appearing on the giveaway other than that associated with the exhibit- ing company, the exhibitor is required to send a sample of the promotional artwork to SAEM show management for approval. FDA Disclosure Requirements Displays or graphical depictions of drugs or devices declared investigational or unapproved by the United States Food and Drug Administration (FDA) must (1) contain only objective statements about the product; (2) contain no claims that state or imply, directly or indirectly, that the product is reli- able, durable, dependable, safe, or effective; and (3) contain no claims that the product is in any way superior to any other marketed products. These drugs/devices must be displayed solely for the purpose of obtaining investigators and must be accompanied by instructions for becoming an investigator and an outline of investigator responsibilities. Drugs/devices will only be permitted when accompanied by appropriate signage indicating the clearance status. Signs must be visible, situated near devices, clearly legible, and contain the following statement or one that is similar: “Caution: Investigational Device Limited by Federal (or United States) Law to Investigational Use.” Clear unequivocal statements that the drug/device is under investigation and is available only for investigational use are to be made in all oral presentations as well. Exhibitors are further advised to adhere to the FDA prohibition on the promotion of cleared drugs and devices for unapproved uses. Specifically, pharmaceutical manufacturers cannot proactively discuss off-label uses, nor may they distribute written materials (promotional pieces, re- prints of articles, etc.) that mention off-label uses. FDA defines off-label use as “use for indication, dos-age form, dose regimen, population, or other use parameter not mentioned in the approved labeling.” General All matters and questions not covered in the contract to exhibit are subject to the express decision of the Society. The terms of this contract and all other rules and regulations applicable to the Annual Meeting & Technical Exhibition and to the exhibitor’s space may be amended at any time by the Society, and all amendments so made shall be equally binding on the exhibitor and all other exhibitors affected by them. In the event of any amendment or additions to this contract and/or other rules and regulations applicable to the event and the exhibitor’s exhibit space, written notice will be given by the Society to the exhibitor and all other exhibitors that may be affected by them. Without limiting any other rights and legal remedies the Society may have against exhibitor, in the event the exhibitor does not abide by this contract and/or any rules and regulations applicable to the Annual Meeting & Technical Exhibi- tion and the exhibitor’s exhibit space, the exhibitor’s privileges will be forfeited and, at the Society’s discretion, the exhibitor must immediately vacate the exhibit hall and remove all exhibitor property and

exhibit

materials.

Interruption or Prevention of Technical Exhibition In the event the Technical Exhibition is interrupted or prevented to be held for any reason beyond the control of SAEM, then this exhibit space contract shall terminate and the exhibitor hereby waives any claim against SAEM for damages of any kind or nature by reason of such termination except that any unearned portion of the space rental due hereunder shall abate, or, if previously paid, shall be refunded by SAEM to the exhibitor

after deduction of

such

amounts as may be necessary to cover expenses

incurred by SAEM in connection to the Technical Exhibition. Sanctions for Violations SAEM reserves the right to control or prohibit any exhibit that in its opinion is objectionable, may detract from the general character of the exposition, and is not in keeping with the policies of SAEM. This reservation refers to companies, persons, products, and/or printed matter. SAEM may impose ap- propriate sanctions regarding current or future participation in SAEM exhibit programs. In the event of such restrictions or eviction, the SAEM will not be liable for any refunds, rentals, or exhibit expenses.

* I have read and agree to the terms of this contract including, the portion directed to the Web: INITIAL: .