exhibitor & sponsor guide · 2020-01-07 · $75,000 exclusive; $25,000 co-sponsor after a...

EXHIBITOR & SPONSOR GUIDEConnect face to face with K–12 school leaders at the forefront of education innovation.

Connecting Great Leaders Across All Levels

FACT: Our direct marketing expands your reach.

K–12 PRINCIPALS READY TO SEE YOUR SOLUTIONS

This impactful K–12 principals conference provides an unparalleled opportunity to showcase your products and solutions to a wide audience and connect with school leaders charged with purchasing decisions.

FACT: 3 days packs a punch.

FACT: Your conversion rates will soar.

FACT: Exhibiting is super cost effective.

FACT: Your reach is expanded with NASSP’s direct marketing.

REACH PRINCIPALS AT ALL LEVELS TO MAXIMIZE THE ROI OF YOUR BOOTH OR

SPONSORSHIP.86%make

purchasing decisions for their school

You’ll reach a projected

2,500+school leaders

with buying power

In-person events lead to a 63% conversion rate

On average, it costs…

$997 to close with a sales call, and

$550 to close from an exhibit lead

With all levels of school leaders together under one roof, the National Principals Conference will save you time and money.

Comprehensive online presence brings in more than

1 million impressions

Direct marketing campaigns garner

500,000+ target impressions

Exhibitors see 33% increased booth traffic with preshow mailings

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CONNECT WITH A WIDE SPECTRUM OF SCHOOL LEADERS

National Principals Conference attendees represent a diverse cross section of school leadership.

WHO ATTENDS?

78% are principals/assistant principals

32% are new in the position (1–4 years)

23% are experienced school leaders (5–9 years)

45% are senior leaders (10+ years)

School leaders at various stages of their careers are looking for different solutions and tools. When you tailor your pitch to each audience, you are guaranteed to make an impact.

WHAT ARE THEY LOOKING TO PURCHASE?Attendees report a high level of interest in:• Curriculum Resources• Professional Development Tools• Technology Resources

School leaders commonly purchase:• Art Education and Supplies • Assessment Tools• Audio/Visual Equipment • Awards/Recognition/Gifts • Books/Publications• Classroom Materials and Resources • Curriculum Resources/Materials • Educational Travel/Tours • Fundraising/Incentives • Instructional Strategies • Multicultural Resources • Music Education/Instruments • Reading/Writing/Language Arts Curricula• Safe Schools/Violence Prevention • Youth Activities/Programs

Prepare for a deluge of leads and conversions—secure your space today.Contact Jason Vranich at 717-430-2357 or [email protected] to learn more.

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In addition to being highly visible throughout the entire conference, you will enjoy exclusive time and special opportunities to engage with attendees. This isn’t your average exhibiting or sponsorship opportunity—this is your big chance to really connect school leaders with your products and position yourself as a learning leader.

HIGH TRAFFICWith NASSP’s Connection Center as well as a networking lounge adjacent to the exhibit hall, your booth will see a high level of foot traffic.

LEARNING OPPORTUNITIESSmart Talks—20 to 30-minute small-group sessions—are available for purchase to spotlight your products and will attract attendees in droves as they seek to expand their learning and take home valuable solutions from you.

NETWORKING GALORENetworking opportunities and refreshment periods—which can be sponsored—mean unmatched, one-on-one time with potential buyers.

PAST EXHIBITORS

Harvard Education PressLearning Sciences InternationalLegends of LearningLego EducationACT, Inc.

Abl, Inc.PlayworksErgotronPeeQ Technologies, LLCPolar Electro

IstationProject Lead The WayGrapeSEEDAchieve 3000Virco Manufacturing Corporation

EXCLUSIVE ACCESS TO SCHOOL LEADERS

Last year’s conference featured over 200 exhibitors, including:

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SPONSORSHIP TIERS

PLATINUM LEVEL: $30,000+20’ x 20’ booth space

2 Smart Talks presentation opportunities

2 push notifications sent to users of the official conference app to announce the start of each Smart Talks presentation

4 complimentary conference registrations

1-time use of both the pre-conference and post-conference attendee mailing list (does not contain email addresses)

1 insert (provided by sponsor and approved by conference staff) to be placed into the official conference tote

1 banner ad in the official conference app

Logo placement in all registration emails sent to principals nationwide*

Logo placement on signage at your exhibit booth denoting sponsorship level and on various signage at the conference

Sponsor ribbons for booth staff

GOLD LEVEL: $20,000+10’ x 20’ booth space

1 Smart Talks presentation opportunity

1 push notification sent to users of the official conference app to announce the start of the Smart Talks presentation


1 use each of the pre-conference and post-conference attendee mailing list (does not contain email addresses)

1 insert (provided by sponsor and approved by conference staff) to be placed into the official conference tote





SILVER LEVEL: $12,500+10’ x 10’ booth space

1 Smart Talks presentation opportunity

1 push notification sent to users of the official conference app to announce the start of the Smart Talks presentation


1-time use of the pre-conference or post-conference attendee mailing list (does not contain email addresses)





BRONZE LEVEL: $7,500+2 complimentary conference registrations



Logo placement on signage at your exhibit booth** denoting sponsorship level and on various signage at the conference

Sponsor ribbons for booth** staff

*Your company logo will be displayed in national emails following a reasonable amount of time after we receive your sponsorship agreement.**Booth available for an additional fee.

Choose the level of sponsorship that matches your goals and desired visibility.

For more sponsorship opportunities, contact Jason Vranich at 717-430-2357 or [email protected].

EXCLUSIVE ACCESS TO SCHOOL LEADERS

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À LA CARTE SPONSORSHIPS

ALL SPONSORSHIPS INCLUDE:

• Acknowledgement of sponsorship level with company logo on the 2018 National Principals Conference (NPC) website and within the conference app

• Inclusion in the Featured Sponsors email issued by NASSP to conference attendees and prospects (includes company name and live link to event listing on the conference website)

• Sponsorship ribbon(s) for visible display by your staff

RECEPTIONS/FOOD & BEVERAGEWelcome Reception$75,000 exclusive; $25,000 co-sponsor

After a packed day of education and exhibits, attendees will be grateful for your support when your company’s logo welcomes them to an evening reception in the exhibit hall.

Attendee Boxed Lunch$25,000 exclusive; $15,000 per day

Distributed in the exhibit hall on Wednesday and Thursday. Your logo can be placed on each boxed lunch for an additional fee.

Continental Breakfasts$15,000 exclusive; $8,000 per day

Sponsor a continental breakfast on Thursday or Friday.Includes signage.

Two Daily Coffee Breaks$12,000 per day; $7,500 per break

Sponsor the morning and afternoon coffee breaks betweeneducation sessions! Four coffee breaks in all—a morning and afternoon break each day. Sponsor one break for $7,500 or both breaks on the same day for $12,000. Includes signage.

Water Hydration Package$5,000 exclusive

Sponsor ALL five-gallon water coolers on the trade show floor. Includes sponsor signage next to each hydration station.

EDUCATIONAL SESSIONSGeneral Session Sponsorship$25,000 each

Display your company logo on the stage screen. Up to twocompany representatives (from the floor) can be recognizedand publicly thanked by a National Principals Conferenceofficial. Three available.

Concurrent Session Pathway Sponsorship$5,000 each

Showcase your commitment to a topic by sponsoring a group of the concurrent sessions. Sponsoring organizations will be recognized with signage. Pathways will include (at a minimum) three concurrent sessions throughout the schedule and will align with the four established communities. Four available.

DISPLAY SPONSORSHIPSCharging Station$5,000 each

A great opportunity for attendees to see your company name while charging a phone or mobile device.

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APP SPONSORSHIPSMobile App Sponsorship$8,500 exclusive

Be the main sponsor of the National Principals Conferenceapp. Your ad will appear on the splash page, which all attendees will see each time they enter the app. Your company will also receive a banner ad, which will scroll at the top of all pages.

REGISTRATION & HOTEL SPONSORSHIPSOfficial Conference Tote$15,000 exclusive

Sponsor co-branded logo placement beside NASSP on all attendee bags.

Official Conference Lanyards$7,500 exclusive

Sponsor logo is placed on a premium lanyard! Includes cost of up to 2,500 lanyards and production.

Hotel Key Cards$7,000 exclusive

Sponsoring a logo and/or artwork on the main conferenceheadquarters hotel key cards puts your company in attendees’ hands multiple times throughout the event. Sponsor is responsible for all additional production costs and hotel fees that may apply and is responsible for supplying artwork by March 16, 2018. Artwork must be approved by NASSP.

OTHER SPONSORSHIPSCommunity Networking Break$7,500 each

NASSP will provide a space for attendees to gather and network. Sponsorship includes signage and drink refreshments in one of four available communities.

Community Naming Sponsorship$5,000 each

Align your brand with one of the four strands for 2018. Have your company name and logo placed on hanging and table signage denoting your chosen strand’s area on the exhibit hall floor. Four available. (Note: Exhibitor Smart Talks will also take place in each of these communities.)

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GENEROUS BOOTH PACKAGES

All booth packages include 8’ back and 3’ side drapes, a complimentary IDsign, exhibitor lounge with beverage service, 24-hour security, and generalexhibit hall cleaning.

For the most up-to-date floor plan and to select your space, please visit principalsconference.org/2018exhibit.

These promotional opportunities do not include sponsorship benefits.

Information on pre- and post-conference mailing list rental will be available in the exhibitor service kit closer to the conference. (Opt in, physical addresses only)

• $1,900 per 10x10 inline

• $2,100 for 10x10 corner spaces

• Additional $200 for 10x10 premium booths

• 4 complimentary exhibit hall passes per 10x10 booth. Additional exhibit personnel may purchase exhibit-only badges for $50/each.

• Exhibit Hall is carpeted. No additional floor covering is required.

FLOOR PLAN

OTHER PROMOTIONAL OPPORTUNITIES

MAILING LIST RENTAL

Smart Talks/Workshop Session$1,500 each

Smart Talks are available only to companies exhibiting at the National Principals Conference and are scheduled during exhibit hours. Smart Talks/Workshop Sessions come with a projector, screen, microphone, lectern/podium, theater-style seating for up to 25 attendees, and listing of your session in the conference app.

Mobile App Banner Ad$700 each

Your ad will scroll at the top of all pages in the National Principals Conference app. Advertise your products and services, and/or direct attendees to your booth. Limited number available.

Tote Bag Insert$1,000 eachHave your promotional material inserted into each attendee’s registration bag. Provide an item that will have the attendee thanking you—and thinking of you! Five inserts available. (Content and design must be approved in advance by NASSP; insert is supplied by advertiser and separate from the cost of insert.)

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BOOTH INFORMATION—WHAT’S INCLUDED

A ROBUST VARIETY OF VISIBILITY AND PERKSThese items are included in the booth cost:

4 complimentary conference registrations per 10x10 booth space

Complimentary listing in the conference mobile app

Back drape (8’) and side rails (3’)

One company identification sign (7” × 44”)

Access to the exhibitor lounge with complimentary beverages

Opportunities to present a Smart Talks at an additional fee

Overnight security when exhibit hall is closed

Opportunities to rent attendee mailing lists for pre- and post-conference marketing

These items are not included in the booth cost:

Furnishings

Electrical service

Internet service

Audiovisual equipment

Shipping/drayage

Individual booth security

Mailing lists for pre- and post-conference marketing

Please contact Jason Vranich at 717-430-2357 or [email protected] with any questions or to reserve your booth.

Exhibit hall and booth etiquette:

Children under 16 years old are not permitted in the exhibit hall

Volume cannot exceed 85 decibels

All business and material must be contained within your contracted booth space

Booths must be staffed during all show hours

Video and photography of another exhibitor’s products or of conference attendees is prohibited unless written permission is received

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OFFICIAL RULES AND REGULATIONS

CONTRACT FOR SPACEThe Exhibitor agrees to comply with the Space Application and Contract, the Official Rules and Conditions of the Exhibit Prospectus, the Exhibitor Service Kit, the IAEE Guidelines for Display Rules and Regulations, the Master Floor Plan, and such conditions as the National Association of Secondary School Principals (NASSP), decorator, and the Facility may impose at any time. Any violation by the Exhibitor of the Official Rules and Conditions herein may, at NASSP’s sole determination, constitute a breach of the Agreement resulting in termination, and forfeiture of any monies paid on account. Upon due notice of such termination, NASSP shall have the right to take possession of the Exhibitor’s space; remove all persons and properties; and hold the Exhibitor accountable for all liability, expenses, and damages arising from Exhibitor’s breach/violation of the Official Rules and Conditions. An application will be considered approved when executed by the Exhibitor and processed by NASSP, and final payment is received on or before April 10, 2018.

LICENSING OF EXHIBIT SPACENASSP shall license the exhibit space for the period of the show, provided the Facility is made available to NASSP. Such license is made for the period of the show only and does not imply that the same or similar space will be held or offered for future shows. NASSP’s License Agreement is with the Facility. This agreement is subject to and subordinate in all respects to the License of NASSP with Facility and to the rights of the Owner and/or Licensor or any assignee thereof.

DISRUPTION OF SHOWIf, because of fire, war, labor strikes, picketing, exhibit facility construction or renovation project, government regulation, public catastrophe, bomb threats, acts of God or the public enemy, or other cause beyond the control of NASSP, the show or any part thereof is prevented from being held, is canceled in whole or part by NASSP, or the exhibit space becomes unavailable sixty (60) days or more prior to the show open date, NASSP will refund any monies paid on account for contracted exhibit space, less a processing fee of ten percent (10%) of the total space rental fee to cover initial promotion costs. If such event occurs within sixty (60) days of the show open date, NASSP will refund fifty percent (50%) of any monies paid on account for contracted exhibit space to cover both promotion and production costs.

PAYMENT FOR SPACE APPLICATIONS & CONTRACT CANCELLATIONSApplications must be accompanied by a deposit for fifty percent (50%) of the total space rental fee, which will be applied to the full cost of space assigned. Payment of the balance of booth rental cost is due on or before April 10, 2018. Payment can be mailed to The YGS Group, 3650 West Mar-ket Street, York, PA 17404. Failure to comply with the final payment deadline will result in cancella-tion of this agreement and forfeiture of deposit. In addition, booth space will be reassigned. Can-cellation requests must be in writing (fax or email is acceptable; cannot be taken over the phone), and must be received on or before May 10, 2018 for a refund less a processing fee of twenty percent (20%) of the total space rental fee. NO REFUNDS will be granted for space canceled after May 10, 2018. All charges will be imposed uniformly and apply whether or not space is resold.

REDUCTION OF SPACEAll notices of reduction of exhibit space must be made in writing (fax or email is acceptable), cannot be taken over the phone, and will be considered effective when received in the Associations’ offic-es. Reductions requested within 60 days from the show move in date will receive no refund.

ENDORSEMENTSThe appearance of products and services represented in the exhibits does not constitute an endorsement by NASSP of those goods and services, and Exhibitor will not do or say anything in any medium at any time that states or implies any such endorsement.

SPACE ASSIGNMENTSThe primary purpose of NASSP exhibits is to inform Conference registrants about products and services that may be of interest to the education community serving K–12 school leaders. NASSP cannot guarantee that a supplier exhibiting similar or related products will not be located in nearby or adjoining booths. NASSP reserves the right to reconfigure booth space as necessary. NASSP retains the right, at its sole determination, to refuse or deny any application submitted whose product or service has been deemed to be contrary to the best interests of schools, students, and/or NASSP.

SUBLETTING OF SPACEExhibitors shall not assign, sublet, or share the whole or any part of the space allotted, or have representatives, products, equipment, signs, or printed materials from other than its own firm in the space allotted without the prior written consent of NASSP. If such consent is given, the Exhibitor shall be liable for and shall assume full responsibility for the conduct, negligence, errors, acts, and omissions of the assignee or sub-licensee and all its representatives.

DISPLAY DESIGNIAEE Guidelines for Display Rules and Regulations have been adopted as the official regulations for display construction. A copy of the Guidelines will be made available in the exhibitors’ service manual. Requests for variance from the Guidelines must be submitted to NASSP for approval by April 10, 2018. Exhibitors are not allowed to obstruct the view, occasion injury, or adversely affect the displays of other exhibitors. The general appearance of the show must take precedence over that of an individual exhibit and NASSP may, at its sole determination, require rearrangement, at the Exhibitor’s expense, of any display that violates the Guidelines.

PROHIBITED DISPLAYSAnimals, reptiles, birds, rodents, fish, insects, helium balloons, and confetti/glitter, may not be used as a part of any exhibit.

INSTALLATION AND DISMANTLINGInstallation of exhibits is Tuesday, July 10, 2018, 7:00 a.m. to 5:00 p.m. (ET). Any space not claimed and occupied by the posted opening time of the exhibit hall, may be used, resold, or reassigned by NASSP without obligation on the part of NASSP for any refund whatsoever. The Exhibitor expressly agrees not to dismantle the exhibit or to do any packing before the final closing hour of the exhibit. Failure to observe these rules may jeopardize the Exhibitor’s space assignment or the right to exhibit at future NASSP Conferences. Goods must be crated and packed for shipment by 3:00 p.m. (ET), on Friday, July 13, 2018. Goods and materials used in the exhibit (except bona fide samples) shall not be removed from the exhibit unless a pass slip is obtained from the contracted security company.

OFFICIAL SERVICE CONTRACTORThe official service contractor for the NASSP National Principals Conference must be used for material handling, rigging, electrical, plumbing, vacuuming, custom cleaning, and other services that the Facility or applicable labor agreements require Decorator to perform unless the Facility performs any of these services on an exclusive basis. All mechanical equipment used for the show—including but not limited to forklifts, cranes, pallet jacks, Genie Lifts, and scaffolding—must be exclusively provided by Decorator.

EXHIBITOR-APPOINTED CONTRACTORSExhibitor-appointed contractors must conform to the Official Rules and Conditions. Exhibitor-ap-pointed contractors are required to advise NASSP of their intent to service an Exhibitor at least sixty (60) days prior to the event and send a certificate of insurance naming NASSP as additional insured directly to NASSP on or before May 8, 2018 to: NASSP Exhibits, 3650 West Market, York, PA 17404 or via email to [email protected].

OPERATION AND CONDUCT• Attendants, models, and other employees and representatives of the Exhibitor must confine

their activities to the contracted exhibit space. All material, promotional or otherwise, must be in the contracted exhibit space.

• Exhibitor personnel and representatives may not enter the exhibit space or loiter in the area of another exhibitor without permission from that exhibitor, and at no time may anyone enter an exhibit space that is not staffed. NASSP reserves the right to eject any Exhibitor if this is violated.

• The Exhibitor shall not photograph or film an exhibit or product of another exhibitor unless such photography or videography is approved in writing by the other exhibitor or exhibit hall management.

• Exhibitor may not harass or antagonize another party, remove anything from another exhibi-tor’s booth, or register or give a badge to anyone not qualified to attend or exhibit.

• Booths must be staffed during all exhibit hall hours. • Children under 16 years old are not permitted in the exhibit hall.• Any audio in the booth must not exceed 85 decibels.• No area of the Facility shall be used for any improper, immoral, illegal, or objectionable

purpose.

BANKRUPTCYIn the event Exhibitor files for bankruptcy or is declared bankrupt, NASSP may, at its sole determi-nation, terminate this Agreement.

UNION RULES AND REGULATIONSThe Exhibitor agrees to comply with all local labor contract rules and regulations. These regulations will appear in the Exhibitor Service Kit and become a part of the contract between the Exhibitor and NASSP, before, during, and after the show.

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LIABILITY AND INSURANCEAssumption of Risks; Releases. Exhibitor expressly assumes all risks associated with, resulting from or arising in connection with Exhibitor’s participation or presence at the show, including, without limita-tion: all risks of theft, loss, harm, damage or injury to the person (including death), property, business or profits of Exhibitor, or any of its officers, agents, employees, or other representatives or assigns, and its guests and invitees whether caused by negligence, intentional act, accident, act of God or otherwise. Exhibitor has sole responsibility for its property or any theft, damage or other loss to such property (whether or not stored in any courtesy storage area), including any subrogation claims by its insurer. Neither NASSP, Decorator, nor the Facility accepts responsibility, nor is a bailment created, for property delivered by or to Exhibitor. Neither NASSP, Decorator, nor the Facility shall be liable for and Exhibitor hereby releases all of them from, and covenants not to sue any of them with respect to, any and all risks, losses, damages and liabilities described in this paragraph.

INDEMNIFICATIONThe Exhibitor shall indemnify, defend, (with legal counsel satisfactory to NASSP), and hold harmless NASSP, Decorator, and Facility and their members, officers, directors, employees, agents, and assigns from and against any and all claims, demands, losses, actions, causes of actions, damages, with all costs, expenses and reasonable attorney’s fees, for injury to and death of persons, damage to or any loss of property that are caused by, arise from, or grow out of the Exhibitor’s use or occupancy of the premises or from any breach by the Exhibitor of any condition of this contract or from any negligence, error, act, or omission of the Exhibitor or any of its officers, agents, employ-ees, or other representatives or assigns. It shall solely be the Exhibitor’s responsibility to obtain adequate insurance to participate in this event. The foregoing to indemnify, defend, and hold harmless NASSP and the others named herein shall include, without at all limiting the generality of this section, all claims, etc., which result from or arise out of or in connection with: (a) any violation or infringement (or claim of violation or infringement) of any law or ordinance or the rights of any party under any patent, copyright, trademark, trade secret or other proprietary right; (b) any libel, slander, defamation or similar claims resulting from the actions of Exhibitor; and (c) loss or damage to property or the business of profits of Exhibitor, whether caused by negligence, intentional act, accident, act of God, theft, mysterious disappearance or otherwise. This duty to indemnify includes claims, etc., by any party in which it is alleged that the harm, injury or damage, etc., was due to negligence of NASSP.

LIMITATION OF LIABILITYUnder no circumstances shall NASSP, Decorator, or the Facility be liable for any lost profits or any incidental, special, indirect, punitive or consequential damages whatsoever for any of their acts of omissions, whether or not apprised of the possibility of any such lost profits or damages. In no event shall NASSP’s maximum liability under any circumstance exceed the amount actually paid to NASSP by Exhibitor for exhibit space rental pursuant to this contract.

OUTSIDE EXHIBITS/HOSPITALITY SUITEBy executing this contract, Exhibitor agrees that its entire exhibit and display will be confined to the exhibit hall and the booth space purchased and assigned. This prohibits Exhibitor from displaying or delivering products/services and/or advertising material in areas outside its booth space such as, but not limited to parking lots, hotel and convention center lobbies and/or public space, or attendee guest rooms. Exhibitor also agrees not to conduct a meeting/activity or social function during hours in which the NASSP conference is conducting educational session(s) and/or other activity(ies) officially linked with the conference event.

FOOD AND BEVERAGE SERVICEExhibitors must request written permission from Facility before serving any food or beverage in their contracted space. No alcoholic beverages are to be served within an exhibit space. Food and/or beverage items served within an Exhibitor’s space must be provided by Facility and/or its catering representative. Preparation of food within the contracted space is prohibited. Food and beverage service may not take place during the installation and dismantling period.

CONFERENCE MOBILE APPNASSP will produce a conference mobile app. The Exhibitor agrees to display those products and services that the Exhibitor describes in writing and provides to NASSP. The Exhibitor shall repre-sent in advance that all products or services displayed will be suitable to the market. NASSP shall not be responsible for errors or omissions in the app and reserves the right to edit all submitted content. The deadline for submitting content is Friday, May 4, 2018. All submissions must be forty (40) words or fewer and may be submitted with the online application. Any submissions received after Friday, May 4, 2018 may not be included in the App.

ADVERTISINGExhibitors shall not distribute or permit to be distributed any advertising matter, literature, souvenir items, or promotional materials in or about the exhibit or meeting areas except within the confines of the Exhibitor’s own contracted space.

SALESExhibitors are permitted to make direct sales on the exhibit floor. Obtaining the appropriate licens-ing or permits as required by law, collecting and remitting sales taxes, and any other legal business requirements are solely the responsibility of the Exhibitor.

EVENT SCHEDULINGIn order to ensure the success of the entire Conference, Exhibitor-sponsored social functions conflicting with the timing of official NASSP events listed in the Schedule of Events are strictly prohibited. The Exhibitor must notify NASSP of all social events taking place by April 23, 2018. A form will be supplied in the Exhibitor Service Kit. The Exhibitor must fill out one form per event taking place. Noncompliance with this policy will result in the loss of priority point status and/or the opportunity to participate in future shows at NASSP’s sole determination.

PHOTOGRAPHY VIDEO RECORDINGNo exhibit, performance, or event presented at the show shall be photographed, videotaped, broadcast, or recorded for commercial use, sale, or distribution of any kind. Exhibitors shall not photograph or videotape the exhibit or product of another exhibitor without the prior written consent of NASSP and the Exhibitor involved. NASSP reserves the right to photograph and/or videotape any exhibit at the show for use in request for proposals, future promotional materials, and otherwise as determined by NASSP.

MUSIC, PHOTOGRAPHS, AND OTHER COPYRIGHTED MATERIALEach Exhibitor is solely responsible for obtaining all necessary licenses and permits to use music, photographs, or other copyrighted material in the Exhibitor’s booth or display. No Exhibitor will be permitted to play, broadcast, or have performed any music or use any other copyrighted material, such as photographs or other artistic works, without first presenting to NASSP satisfactory proof that the Exhibitor has a license to use such music or copyrighted material. NASSP reserves the right to remove from the exhibit all or any part of any booth that incorporates music, photographs, or other copyrighted material for which the Exhibitor fails to produce the proof that the Exhibitor holds all required licenses.

FIRE PROTECTIONAll displays must be designed and built to meet applicable fire, safety, and building codes of the event city. The use or storage of flammable liquids, gases, or other materials is strictly prohibited. Exhibits may not have closed ceilings. All material must be flameproof. All hangings must clear the floor. Electrical wiring must conform with the National Electrical Code Safety Rules. Displays must not block the view of or impede access to fire alarm boxes, fire hose cabinets, fire extinguishers, or other safety equipment. If inspection indicates that any Exhibitor has neglected to comply with these regulations or otherwise incurs fire hazards, NASSP reserves the right to cancel all or such part of the exhibit as may be in violation.

EXHIBITOR CONDUCTAll Exhibitors and their representatives shall conduct themselves in a manner consistent with standards of decency and good taste. NASSP reserves the right to regulate and/or restrict exhibits to a reasonable noise level and to suitable methods of operation and display of materials. Exhibitors and their representatives shall not enter into another Exhibitor’s space without permission or when unattended. Attendants, models, and other employees must confine their activities to the contracted exhibit space. In the event of such restriction or regulation, NASSP is not liable for any refunds of rental fees or other exhibit expense.

DAMAGESThe Exhibitor is responsible for all damage to any property caused by Exhibitor personnel.

AMERICANS WITH DISABILITIES ACTFacility shall be responsible for compliance with all accessibility requirements and labor accommo-dation requirements under the Federal Americans with Disabilities Act (ADA). The Exhibitor agrees to comply with any provisions of the ADA that are applicable to the Exhibitor and its exhibit.

COMPLIANCE WITH LAWS AND RULESExhibitor must comply with all existing or amended federal, state, city, and other local and juris-dictional laws, regulations, and rules that might be in force before and during the exhibition and Conference period.

GOVERNING LAWThis Agreement shall be governed, construed, and enforced by the laws of the Commonwealth of Virginia as if it is an agreement made and to be performed entirely within the Commonwealth of Virginia.

AMENDMENTSThis Agreement may not be amended or modified without a written amendment signed by both parties hereto.

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Meet new prospects and key purchasing influencers at the national gathering for K–12 school leaders. Spotlight your business and ensure that your products are utilized at the forefront of education innovation.

Come to the Windy City and see how exclusive access to all levels of school leaders will skyrocket your sales.

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exhibitor & sponsor guide · 2020-01-07 · $75,000 exclusive; $25,000 co-sponsor after a...

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