exhibitor service manual - spie...clarion congress hotel prague exhibition hall - located on 2 nd...

EXHIBITOR SERVICE MANUAL

CONNECTING MINDS. ADVANCING LIGHT.

Clarion Congress Hotel Prague, Czech Republic

Conferences: 24–27 April 2017

Exhibition: 25–26 April 2017

Questions? Contact SPIE at [email protected], Tel: +1 44 292089 4747 Fax: +1 44 292089 4740

Exhibition Dates: 25–26 April 2017 EXHIBITOR CHECKLIST & DEADLINES

Return the forms by the deadlines to save money and avoid paying premium prices for late orders.

Order Form Deadline Item Completed

Date Event Time

As soon as possible Hotel Accommodation 08:00 – 17:00 Monday 20 February 2017 Sponsorships 08:00 – 17:00 Monday 20 February 2017 Company Descriptions for Onsite Exhibition Guide 08:00 – 17:00

Monday 20 February 2017 Advertising Insertion Order 08:00 – 17:00 Monday 27 February 2017 Advertising Materials due for Printed Programmes 08:00 – 17:00

Friday 24 March 2017 Registration of Exhibit ion Staff Badges 08:00 – 17:00 Friday 24 March 2017 JK1 – Exhibitor Information 08:00 – 17:00

Friday 24 March 2017 JK2 - Insurance 08:00 – 17:00 Friday 24 March 2017 JK3 - Freight and Shipment Order Form 08:00 – 17:00 Friday 24 March 2017 JK5 – Shell Stands Optional Extra 08:00 – 17:00 Friday 24 March 2017 JK6 – Fascia Text – All Exhibitors 08:00 – 17:00 Friday 24 March 2017 JK7 - Graphics 08:00 – 17:00 Friday 24 March 2017 JK8 - Furniture 08:00 – 17:00 Friday 24 March 2017 JK9 - Electricity 08:00 – 17:00 Friday 24 March 2017 JK10 - Lighting 08:00 – 17:00 Friday 24 March 2017 JK11 - Internet 08:00 – 17:00 Friday 24 March 2017 JK12 - Floral 08:00 – 17:00 Friday 24 March 2017 JK13 – Cleaning of Stand 08:00 – 17:00 Friday 24 March 2017 JK14 – Stand Sketch (All Shell Stand Exhibitors) 08:00 – 17:00 Friday 24 March 2017 JK15 – Credit Card Payment Form (for additional

ordered items)

08:00 – 17:00

Friday 24 March 2017 JK16 – Custom Built Stand on request 08:00 – 17:00 Friday 29 March 2017 Booth Activity Request 08:00 – 17:00

mailto:[email protected]

https://www.conference.cz/forms/2017/spieEOO2017/accomodation

http://spie.org/conferences-and-exhibitions/optics-and-optoelectronics/for-exhibitors/become-a-sponsor

http://spie.org/app/exhibitions/admin/dashboard.aspx

http://spie.org/conferences-and-exhibitions/security-and-defence/for-exhibitors/advertise

http://spie.org/conferences-and-exhibitions/security-and-defence/for-exhibitors/advertise

http://spie.org/Documents/Exhibitions/eoo/2017/Exhibitor-Badge-Form.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK01-Exhibitor%20Information.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK02-Insurance.pdf

http://spie.org/documents/Exhibitions/eoo/2017/JK03-Freight-Forwarder.pdf

http://spie.org/documents/Exhibitions/eoo/2017/JK05-Schell-Scheme%20-Optional-Extras.pdf

http://spie.org/documents/Exhibitions/eoo/2017/JK06-Fascia-Text.pdf

http://spie.org/documents/Exhibitions/eoo/2017/JK07-Graphics.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK08-Extra-Items.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK09-Electricity.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK10-Lighting%20and%20Electro.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK11-Internet.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK12-Flowers.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK13-Cleaning.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK14-Standsketch.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK15-CC%20Authorization%20Form.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK16-Custom-stand.pdf

http://spie.org/documents/Exhibitions/eoo/2017/Exhibitor-Activity-Request-Form-final.pdf

Exhibition Dates 25–26 April 2017

Questions? Amanda Summers Tel: (+44)29 20894747 or Cathy DeVries Tel: +1 360 676 3290

PROMOTIONAL OPPORTUNITES

Free Opportunities

Exhibitor Dashboard

Download E-postcard

Download Event Logo

Social Networking Media

Two Places to Promote Your Company: (See tutorial PDF for instructions).

Use your personal SPIE.org account to log into the Exhibitor Dashboard to manage your

Exhibition listing, including:

• Contact Information

• Company Description/Logo - Deadline Monday 20 February 2017

• Product Categories/Keywords

• Product Announcement/Press Release

• Exhibitor Directory

• Online Company Listing for all SPIE exhibitions for 11 months

Invite your customers using a customisable pre-show email postcard, available soon.

(Cut and paste the copy into your own email and send to your customers).

Utilise the event logo in your exhibit promotions.

Social media is the new face of business; let the SPIE team help yours! Join the

conversation:

On Twitter, use the hashtag #SPIEOO to connect with attendees and the press.

● @SPIEevents: Tweets for and about SPIE exhibitors and members of the press.

● @SPIEtweets: Optics and photonics research and industry news.

● On LinkedIn, post your news to all your connections, and join the SPIE group.

Stacey Crockett: phone 360-685-5458 email [email protected]

● Join our Facebook page at SPIE, the international society for optics and photonics and

see photographs and posts on our worldwide events. Post your comments.

Paid Opportunities

Advertise

Optics.org Buyers Guide

Sponsor an Event

Reach the most influential people and organisations in the European optics and

optoelectronics industry through print advertising.

Generate leads year round with a discounted Corporate Partner listing on optics.org

buyer’s guide. Includes company logo in optics.org buyer ’s guide, one job posting on the

optics.org jobs pages and logo in all product postings for 12 months.

SPECIAL PRICE FOR SPIE EXHIBITORS €155 (€515 VALUE)

If you would like further information on this please contact:

Rob Fisher

E-mail: [email protected]

Tel. +44 (0)117 905 5330

MAXIMISE YOUR VISIBILITY, in the Optics +Optoelectronics industry; secure a

sponsorship for SPIE Optics + Optoelectronics 2017!!

For a complete look at promotional opportunities, bookmark the Exhibitor Logistics page.





http://spie.org/conferences-and-exhibitions/optics-and-optoelectronics/for-exhibitors/exhibitor--logistics

http://spie.org/x35316.xml

http://spie.org/documents/Exhibitions/eoo/2017/Exhibitor-Dashboard-Tutorial.pdf

https://twitter.com/SPIEgroup

http://www.twitter.com/spietweets


https://www.facebook.com/SPIE.org

http://spie.org/conferences-and-exhibitions/optics-and-optoelectronics/for-exhibitors/advertise

http://spie.org/conferences-and-exhibitions/optics-and-optoelectronics/for-exhibitors/advertise

http://optics.org/buyers





OFFICIAL VENDORS AND SHOW CONTACTS Exhibition Dates: 25-26 April 2017

SPIE Optics + Optoelectronics – Prague 2017

SPIE has selected the following companies to provide exhibitors with services. SPIE has negotiated special rates

and you may save money by eliminating fees from outside companies. Please use due diligence if you choose to

do business with vendors not on this approved list.

AUDIO VISUAL, COMPUTER RENTAL,

ELECTRICAL, FURNITURE, ACCESSORIES

Martin Zein

Conference Partners Prague Ltd.

Sokolská 26, 120 00 Prague 2

Czech Republic

Tel: +420 224 262 108

+420 777 616 577

Fax: +420 224 261 703


Web: www.conferencepartners.cz

CUSTOMS & IMPORT SERVICES

TWI Group – For US Companies Marianne Giddens

Sales and Logistics TWI Group, Inc. 1670 S. Amphlett Blvd. Ste. 120

San Mateo, CA 94402 Office: 650-357-1302 ext.1 Fax: 650-357-7563

Cell: 650-703-1502 Emergency Operations: 702-326-0294

Email: [email protected]

www.twiglobal.com

EXHIBITION LOCATION

Clarion Congress Hotel Prague

Freyova 33

CZ 190 00 Prague 9 - Vysočany

Tel: +420 211 131 111

Fax: +420 211 131 401


FREIGHT FORWARDING/SHIPPING

GT Exhibitions

27 Blackwell Drive,

Springwood Industrial Estate

Braintree, Essex CM7 2PU

Contact Kathryn Haley /Ricky Straw

Tel: 01376 567 567

Fax: 01376 335034



Martin Ulicny

Senior Forwarder Fairs and Exhibitions

SCHENKER spol. s r. o.

Kongresove centrum Praha5. kvetna 65140 21 Praha 4Czech Republic

Tel: +420 242 405 165+420 724 583 294Fax: +420 266 710 290E-mail: [email protected]: www.schenker.cz HOUSING

Hotel reservation process is carried out by:

Conference Partners s.r.o.

K náměsti 799/10,

182 00 Prague –Ďáblice,

Czech Republic

Tel: + 420 224 262 109, + 420 608 408 708

Fax: + 420 222 521 138 Email: [email protected]

Hotel Reservation Website:


EXHIBITION MANAGEMENT

Amanda Summers

Exhibit ions Coordinator, SPIE Europe

Tel +44-(0)29-2089 4747

Fax +44-(0)29-2089 4750


SALES TEAM

For Europe (except UK, Ireland and France)

Hermann Doster, SPIE Europe Sales

Tel: +49 (0)7025/841 806

Fax: +49 (0)7025/842 983

Mobile: + 49 (0) 151 5769 2330


For all other enquiries:

In America, Asia UK, Ireland and France

Melissa Farlow, SPIE Headquarters

Tel. +1 360 685 5539

Fax: +1 360 647 1445


http://spie.org/optics-optoelectronics.xml


www.conferencepartners.cz


http://www.twiglobal.com/





http://www.schenker.cz/





HOURS OF OPERATION

Exhibition Dates: 25 - 26 April 2017

SPIE Optics & Optoelectronics – Prague 2017

GENERAL INFORMATION

EXHIBITION LOCATION

Clarion Congress Hotel Prague

Exhibition Hall - located on 2nd floor (near conference rooms)

EXHIBITION DATES AND HOURS

Tuesday 25 April 10.00 - 17.00 Hrs

Wednesday 26 April 10.00 - 16.00 Hrs

CONFERENCE DATES

Monday through Thursday 24–27 April

REGISTRATION HOURS (PLEASE CHECK PROGRAMME PRIOR TO THE EVENT)

Sunday 23 April 16.00 - 18.00 Hrs

Monday 24 April 07.45 - 17.00 Hrs


Wednesday 26 April 08.00 - 17.00 Hrs

Thursday 27 April 08.30 - 16.00 Hrs

COFFEE BREAKS (In the Exhibit ion Hall)

Tuesday 25 April 10.00 - 11.00 Hrs (Morning) & 15.00 - 15.50 Hrs (Afternoon)

Wednesday 26 April 10.00 - 11.00 Hrs (Morning) & 15.00 - 15.50 Hrs (Afternoon)

EXHIBITION MOVE-IN HOURS

Monday 24 April 12.00 - 18.00 Hrs


EXHIBITION DISMANTLE

Wednesday 26 April 16.00 - 20.00

Exhibitors are not allowed to begin tear down prior to 16.00 on Wednesday. Please be respectful of attendees

and your fellow exhibitors and wait until advised by onsite exhibition management team.

Please note, the Meridian Room elevator will not be accessible Wednesday during the Poster Reception. Removal of your pallets/cases/containers/large containers must take place after the Poster Reception has finished.


EXHIBITION DISPLAY RULES Exhibition Dates: 25-26 April 2017

Questions? Contact SPIE at [email protected], Tel: +1 44 292089 4747; Fax: +1 44 292089 4750

RULES AND REGULA TIONS

It is the responsibility of the exhibiting company to comply with SPIE rules and regulations

Non-compliance may require modifications at the exhibitor’s expense

SPIE Exhibition Management reserves the right to pursue any action it deems necessary in the best

interest of the exhibition and in fairness to all exhibitors

VIEW SPECIFIC BOOTH REGULA TIONS

Tabletop displays (dimensions 1.80m x 0.45m x 0.75m)

Row and Corner Booths in 6sqm (3x2) and 8sqm (4x2)

THE FOLLOWING ITEMS MUST BE ORDERED SEPERATELY: (not included with the booth/stand rental fee)

SPIE – standard blue coloured carpet is provided on all booth and tabletop packages (exhibitors can

order alternative colour of choice at extra cost via Conference Partners Prague upon direct request)

Cleaning service – SPIE will provide cleaning at the end of set up and end of each day in the aisles and

exhibition areas. If you require booth cleaning please order direct with Conference Partners Prague Ltd –

Form JK13 – deadline 24 March 2017.

Electricity is NOT provided for tabletop packages. Use Form JK9 deadline 24 March 2017 and

submit to Conference Partners Prague Ltd.

Internet - complimentary Wi-Fi will be available in the conference/exhibition areas. Wi-Fi connection may

fluctuate. If you require a consistent web connection, please consider ordering a dedicated line through

Conference Partners Prague Form JK11.

Furniture – see Form JK8 deadline 24 March 2017. Orders received after this date will incur a 25%

additional fee. Onsite orders subject to availability up to 50% surcharge will apply payments by credit

card or cash only.









TABLETOP DISPLAY REGULATIONS

Limit of one table per contracted tabletop space (1.80m x 0.45m x 0.75m)

Display space may not exceed 2.0m width limit

Display materials are not allowed to be hung on any back wall.

Floor standing back walls are not allowed

If you plan to bring any displays other than specified below, please check with SHOW MANAGEMENT.

Included:

One 1.80m x 0.45m x 0.76m table (EXHIBITION HALL)

Company identification sign

Two chairs

Wastebasket

Each contracted tabletop space is limited to (not provided):

ONE table-mounted display [height may not exceed 5ft (1.5m) from the table surface]

OR

UP TO TWO TOTAL of the following display combinations:

Pop-up banner positioned behind the table [maximum 3ft (0.9m) wide and 8ft (2.4m) high]

Easel positioned behind the table

Literature stand

Bag stand

SPIE Exhibition Management reserves the right to remove any display that does not conform to tabletop display

regulations.





ROW AND CORNER BOOTH DISPLAY REGULATIONS

Booths measure 6sqm (3m Length x 2m Depth) and 8sqm (4m Length x 2m Depth); height restriction of 2.5m.

This 8ft (2.4m) maximum is allowed only in the back 5ft (1.5m) of the booth.

EXHIBITION HALL CEILING HEIGHT RESTRICTIONS*

*Please notify Exhibition Manager if you have any height restriction issues relating to your stand or exhibition

space.





SHELL STAND

Included:

Three Spotlights- 8sqm stand, two spotlights 6sqm stand (one spotlight per sqm)

One Fascia hanging Sign Board (See Form JK06 for submission of your company name – due by

24 March 2017)

One waste paper bin

Blue carpet. If you require a different colour options are available upon request at additional cost.

Electricity supply for duration of exhibition - 230 V/10A

Two entry tickets for the technical conference

Online and Exhibition Guide Listing

Please use tape/blu-tak or chains to secure items to the stand walls and NOT VELCRO.



http://spie.org/Documents/Exhibitions/eoo/2017/JK06-Fascia-Text.pdf



Example of 6sqm Shell Stand (3 x 2)

Example of 8sqm Shell Stand (4 x 2)

Please note - no furniture is included in this package. Please refer to the EXTRA ITEMS order Form

JK08 24 March 2017.

Displays must be confined within the exhibitor’s stand/table and must not be designed to obstruct the

view of nearby booths or interfere with the flow of traffic.







IMPORTA NT CONSIDERATIONS

Venue Health & Safety

All exhibition spaces must be compliant with the any requests made by the venue

SPIE encourages sensitivity, and as reasonably accommodating as possible, to attendees with disabilities .

Ensure any electronic equipment meets safety requirements for use within an exhibition environment.

Hanging Signs and Graphics

Booths/Stands only - Contact Exhibition Management with details of your proposed signage before

ordering any services from the venue (include dimensions Width, Length description of artwork/graphics

to be displayed, etc.). SPIE will make enquiries on your behalf.

Structural Integrity

All exhibit displays should be designed and erected in a manner that will withstand normal contact or

vibration caused by neighboring exhibitors, hall laborers or installation/dismantling equipment such as

pallet hand or forklift truck.

Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when

freight doors are open

Any display fixtures such as tables, racks or shelves supplied and installed by the exhibiting company and

not the venue require proper design and installation to support the product or marketing materials to be

displayed upon them.

Please complete and return Form JK06 for fascia/company name to be displayed on your stand. Alternatively, if

you do not require a fascia/company name board or lighting on the framework advise accordingly (you may be

bring a display with your company branding to be placed in the stand, etc.).



http://spie.org/Documents/Exhibitions/eoo/2017/JK06-Fascia-Text.pdf

GENERAL INFORMATION


SPIE Europe Optics + Optoelectronics – Prague 2017

AUDIO VISUAL

Please order AV direct from Conference Partners Prague Ltd Form JK08 deadline 24 March 2017.

BADGES

Complete Exhibitor Badge form deadline 24 March 2017. Badges can be picked up onsite. Please

bring a photo ID and a company business card to registration.

For security purposes, please limit your registration to those members staffing the stand all others may

register for complimentary Exhibition Visitor badges.

Personnel are only allowed to pick up their own badge.

Non-Author Technical Passes:

Each contracted exhibiting company will receive technical passes according to their booth

Package (these can be shared among non-author stand personnel only).

Does not include online publications. These can be purchased at a special delegate rate as onsite – with

an accompanying payment Euro - Cash/Credit Card.

Authors of oral or poster presentations working in the stand must register with a full conference

registration.

Corporate company membership or individual membership does not qualify for individual member

discount on registrations unless you hold one of the memberships under the corporate package.

BOOTH ACTIVITY

Exhibiting companies who wish to conduct meetings with customers in their booth during non-exhibition

hours must have written approval from SPIE Exhibition Management in advance. Please complete Booth

Activity Request Form deadline 29 March 2017 and submit to [email protected].

The Clarion Congress Hotel Prague can provide food and beverages directly to your booth. Further

details are available on the Catering Information Form – deadline 29 March 2017.

Exhibitors must contain customer activity and noise levels within their booth space at all times and during

demonstrations and receptions.

BUSINESS CENTRE/STATIONERY

The Concierge Desk has facilities for small amount of printing and copying.

There is also a stationery shop in the Shopping Mall.

CLEANING SERVICES

Maintaining booth cleanliness is the responsibility of the Exhibitor.

SPIE provides cleaning at the end of set up and end of each day in the aisles and exhibition management

areas. If additional cleaning in your booth/tabletop required please complete Form JK13 deadline

24 March 2017

CO-EXHIBITORS

Co-Exhibitors are companies that are displaying within a Primary Exhibitor’s booth. All Co-Exhibitors must

submit a Co-Exhibitor Form and payment in order to be recognised as an official Co-Exhibitor at SPIE

Optics and Optoelectronics and be included in the exhibition guide.

COFFEE BREAKS IN THE EXHIBTION HALL

Tuesday and Wednesday 10.00 to 11.00; 15.00 to 16.00 hrs.

Coffee/tea available for exhibitors throughout the duration of the Exhibition at a designated area.

DIRECTIONS TO THE VENUE

For complete travel information Bookmark the travel page.

DISTRIBUTION OF FLYERS

Invitations to parties, flyers or company advertisements and logos allowable within the confines of the

exhibitor's own booth.

Distribution outside the parameters of the exhibitor's own booth is prohibited – unless it is approved prior

to the event or SPIE approved Event Marketing Opportunity. If found it will be disposed of.

http://spie.org/documents/Exhibitions/eoo/2017/JK08-Extra-Items.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/Exhibitor-Badge-Form.pdf



[email protected]

http://spie.org/documents/Exhibitions/eoo/2017/Pricelist_Clarion_FB_for_exhibitors.pdf


http://spie.org/Documents/Exhibitions/eoo/2017/Co-exhibitor%20contract%20final.pdf

http://spie.org/conferences-and-exhibitions/optics-and-optoelectronics/travel-to-prague

GENERAL INFORMATION



ELECTRICAL

Electricity for all exhibition stands/booths (6sqm and 8sqm) will be 230 V/10A - plugs will have the

European 2 pin plug. If you require any other variation of voltage for your exhibition space please

see order Form JK9 deadline 24 March.

If you are from the UK or the U.S we recommend you bring your own approved adaptors.

When ordering any display cases please check whether you require a connecting cable for lighting.

Exhibitors from the USA you may need to bring a voltage converter/plug adaptor to convert for personal

electrical and electronic equipment. Please refer to your appliance product guide.

Shell stands include electrical connection/electricity for the duration of the exhibition and set up.

Tabletop exhibitors – Electricity is NOT provided. You may order this separately through Conference

Partners Prague - Form JK9 deadline is 24 March 2017.

(Example Picture – Actual connection to stand may differ)

ENERGY EFFICIENCY

The venue requests that all electronic appliances at booths/tabletops are turned off at the end of the

exhibition day.

Please notify SPIE if you require 24 hour electricity for any display machinery or equipment.

EQUIPMENT PASS

Required for any equipment removed from the exhibition area during and after show hours.

Passes may be obtained at the Exhibitor Registration Desk in the Main Registration Area.

FLAMMABLE /TOXIC MATERIALS

• Fire retardant and certified flame retardant materials should be used for all display construction and

decorating. Samples should be available for testing. Materials that cannot be treated to meet the

requirements should not be used.

• A flame proofing certificate should be available for inspection.

• Disposal of any waste products generated during the exhibition in accordance with guidelines established

by the European Environment Agency’s and the facility.

FLOORING

The exhibition hall has grey carpet and partly tiled flooring – please note only hand pallet trolleys are

permitted to carry items to and from the hall. No facilities for Fork lift trucks etc.


http://spie.org/documents/Exhibitions/eoo/2017/JK09-Electricity.pdf

GENERAL INFORMATION



FURNISHINGS

Additional furnishings can be ordered with Conference Partners Prague see Form JK08 deadline

24 March 2017.

HOTEL

Details on hotel accommodation will be published on the SPIE website under the conference link for SPIE

Optics + Optoelectronics. Booking forms and further information can be found under hotel reservations.

Hotel reservations are carried out by the Conference Partners s.r.o. if you receive any unsolicited email

from any other Hotel Bureau for this event please disregard.

INSURA NCE GUIDELINES – Deadline Friday, 24 March 2017 - Form JK2 deadline 24 March 2017.

Exhibitors must, at their own expense, secure and maintain the required insurance coverage listed below

through the duration of the exhibition, including move-in and move-out days:

• Required Coverage:

a) Comprehensive General Liability Insurance with limits not less than $1,000,000 each

occurrence, $2,000,000 aggregate, combined single limit for bodily injury, contractual, and

operation of mobile equipment, products and liquor liability (if applicable)

b) Worker’s Compensation insurance

• All such insurance shall be primary of any other valid and collectible insurance of Exhibitor and shall be

written on a per occurrence basis

• Exhibitor shall name SPIE as an additional insured on its general commercial liability insurance

• A Certificate of Insurance to SPIE, from the insurance carrier, is required 30 days prior to the exhibition.

Please make sure the Certificate of Insurance includes the name of the exhibiting company.

• Exhibitor acknowledges that SPIE has no obligations to maintain insurance on Exhibitor’s behalf.

• Claims made policies are not acceptable and do not constitute compliance with Exhibitor’s obligations

under this paragraph.

Also send copy of Certificate of Insurance to:

SPIE Exhibitions, PO Box 10, Bellingham, WA 98227

[email protected] Fax: +1 360 647 1445

INTERNET

Complimentary Wireless internet connection is available in the exhibition space (free service to both

exhibitors and conference delegates).

Log in and passwords will be available onsite and in the Welcome Letter.

Internet service may have limited connection during coffee/lunch breaks in the conference due to the

volume of participants accessing the service.

If you require an internet cable for your stand please complete Form JK11 deadline 24 March 2017.


https://www.conference.cz/forms/2017/spieEOO2017/accomodation

http://spie.org/Documents/Exhibitions/eoo/2017/JK02-Insurance.pdf


GENERAL INFORMATION



LIABILITY

SPIE and all organisations and individuals who are employed by or associated in connection with this

Exhibition, will not assume responsibility and shall be held harmless by all exhibitors for damage or loss

resulting from fire, theft, or any other cause whatsoever, including accident or injury to exhibitors, their

employees and agents, the public, or others. The exhibitor agrees to pay promptly for any and all

damages to the exhibition building or its equipment incurred through carelessness or otherwise, of

exhibitor or his employees or agents.

The Exhibition management team strongly recommends that every Exhibitor insure their property and

equipment against theft or casualty loss, as well as carry adequate liability and other insurance

protecting themselves against any claims arising from their performance under this Agreement.

A certificate of insurance from your insurance carrier must be provided to SPIE. Exhibitor acknowledges

that SPIE has no obligation to maintain insurance on Exhibitor’s behalf.

LIFT / ELEVATOR

There is an elevator for transporting items to and from the exhibition floor level via the Meridian Room.

Authorised personnel will be operating this lift during set up and dismantling times.

The Lift can hold 3800kg (w - 260 cm /h -224 cm / d -1535cm).

Access to the lift may be refused if the operator is not booked in advance. If you are not

using one of the recommended freight companies you must notify us about the arrival of

your freight.

Access from delivery area to the exhibition space, by lift/Elevator via Meridian room

PLENARY ROOM (ZENIT)

Registration Area Conference Delegates

MERIDIAN Poster Sessions

COFFEE BREAK AREA

Exhibitor Badge collection and registratio

CONFERENCE ROOMS

CONFERENCE ROOMS

CONFERENCE ROOM

CONFERENCE ROOMS

GENERAL INFORMATION



LIGHTING

Suggested minimum guidelines:

• Hanging light systems – please submit drawing for approval to SPIE Exhibition Management.

• Lighting should be directed to the inner confines of the booth space. No lighting, fixtures, lighting

trusses or overhead lighting are allowed outside the boundaries of the exhibit space.

• Lighting should not project onto other exhibits or exhibition aisles.

• Lighting that spins, rotates, pulsates and other specialised lighting effects should be in good taste and

not interfere with neighbouring exhibitors or otherwise detract from the general atmosphere of the

event.

LUGGA GE/COAT CHECK

Luggage Room is available in the Hotel please request details at Main Hotel Reception.

Coat Check is available in the Exhibition Hall.

LUNCHES

The Exhibition Hall will remain open during attendee lunch breaks. Please staff your exhibit accordingly.

Please note no lunch is provided with exhibition packages.

The Clarion Congress Hotel Prague can provide lunch directly to your booth. Menu and prices are

available on the Catering Information Form – deadline 29 March 2017.

There is a shopping Centre Galerie Fénix adjacent to the Hotel – accessed from the Main Hotel

Reception Level. The walkway directly from the venue to the Galerie Fenix has a food court on this level

and further Cafe’s, fast food outlets and a supermarket can be found throughout the shopping area.



GENERAL INFORMATION



MUSIC LICENSING

No copyrighted music may be played in the exhibition space in any fashion (including but not limited to:

background music on video or audio tape presentations) without appropriate documented permissions

and/or licensing.

The Exhibitor is solely responsible for obtaining such permissions and/or licenses for music originating in

the Exhibitor’s stand/display area. The Exhibitor is also responsible for any fines, court fees, and all other

costs that may arise from failure to comply with these requirements.

NOISE LEVEL

If your display has any sound associated with it (a video or an in-stand presentation), please keep the

volume to a level that is confined to your exhibit space, and be mindful of the exhibitors around you.

PARKING

Please note there is onsite parking available at the venue. There are approximately 600 spaces 300 of

which are shared with the Shopping Centre located adjacent to the congress centre.

EXHIBITORS should use -3 Level. This floor belongs to the CLARION HOTEL. Any parking ticket should

be linked to the registration number of the vehicle onsite for security reasons. Cameras are used to scan

the registration number plate of the vehicle to exit via gate once fee is fully paid.

Parking costs 400 CZK per 24 hours (15.50 Euros) or 3 hours are free of charge and every other hour is

50 CZK. Payment can be made at parking machines or at hotel reception area. There are no provisions

to reserve parking.

Exhibitor’s hand carrying items into the exhibition hall can drop off items on the ramp and then park in

the underground parking or use the lift/elevator in the park area which goes directly on the 3 rd floor

(Conference Floor).

GENERAL INFORMATION



PHOTOGRAPHY AND VIDEO TAPING IN THE EXHIBITION HALL

• Explicit permission is required for any personal photographs or video taping of individual booths (or

displays) from the on-site company representative.

• Failure to comply may result in losing your device and being asked to leave the Exhibition Hall.

PROGRAMME DIRECTORY AND EXHIBITION GUIDE

SPIE Europe will publish an Exhibition Guide to be handed out to all attendees.

Each exhibiting company will receive an editorial listing in the Guide – if your company description is

submitted online by 20 February 2017.

Access the Exhibitor Dashboard and use your SPIE.org account to login and update your company

listing and information for SPIE promotional materials. See the Tutorial (PDF) for detailed instructions.

*If you do not have a SPIE.org account, you will need to create one.

SAFETY/LASER SAFETY CHECK

• All displays containing an operating laser(s) and open laser beam must be contained in a Class 1 type

enclosure.

• All laser equipment, associated optics or equipment, and beam stops are required to be secured from any

movement (accidental or otherwise).

• No aerial display of any laser beam within the conference centre property, including assigned booth, is

allowed without SPIE exhibition management written permission.

• Exhibitors are responsible for the safety of any laser display during both set-up and exhibition hours.

• Exhibitors shall use appropriate safety measures to prevent any unwanted or unintentional laser radiation

exposure to any convention centre staff or workers during pre-show set-up.

Laser Safety Rules and Guidelines are courtesy of the International Electrotechnical Commission

SECURITY AND LIABILITY

• Security service will be provided within the venue for protection against fire and other catastrophes after

Exhibition Hours.

• Every reasonable effort will be made to prevent loss. However, final responsibility is with the exhibitor

who should arrange for insurance coverage, which takes into account the full value of the exhibit.

• SPIE recommends exhibitors remove valuable and small, easily portable items (such as laptops) from the

exhibition area any time the exhibition is officially closed.

• Neither SPIE nor the venue accepts any responsibility for losses.

SELLING ON EXHIBITION FLOOR

• The Technical Exhibition is limited to organisations with products or services related to the industry served by the event and is provided to allow industry companies to meet with researchers and engineers, who work in this field and to provide company exposure to those attendees.

• Direct sales and/or delivery of non-related, retail or consumer products are prohibited without prior written approval from SPIE Exhibition Management.

• Exhibitors are solely responsible for any tax liabilities, which may arise relating to sales resulting from the exhibition.

• SPIE is not responsible for any sales, use or other taxes relating to transactions by exhibitors at SPIE Optics + Optoelectronics 2017 Exhibition.

SHIPMENTS

All services related to shipping and freight handling must be ordered in advance.

Our approved Senior forwarder for this exhibition is Martin Ulicny at SCHENKER spol s.r.o.

UK companies contact Kathryn Haley of GT Exhibitions, US companies please contact Marianne Giddens.

For additional contact information see official vendors and show contacts form.

If you require freight services please complete Form JK3 deadline 24 March 2017.

Inbound Shipping

Please ensure that the company onsite representative at your exhibition booth/stand or

tabletop has all relevant information about the delivery arrangements for your consignment.

PLEASE NOTE: If you do not use the suggested shipping provider, SPIE cannot provide any

support with resolving issues with the receipt of shipping to this conference/exhibit ion.


http://spie.org/documents/Exhibitions/eoo/2017/Exhibitor-Dashboard-Tutorial.pdf

http://www.iec.ch/




http://spie.org/documents/Exhibitions/eoo/2017/EOO17%20approved%20vendors.pdf

http://spie.org/Documents/Exhibitions/eoo/2017/JK03-Freight-Forwarder.pdf

GENERAL INFORMATION



Please be advised that the facility cannot receive advance shipments. If you are not using the

official Freight Forwarding Shipping services then shipments sent directly to the venue must

only arrive on the set-up dates, which are:-

Monday 24 April, between 12.00 – 18.00 hrs and

Tuesday 25 April, between 08.00 – 10.00 hrs.

The address for shipments being sent directly to the venue is:

SPIE Optics + Optoelectronics 2017

Exhibition Hall 2nd Floor Your company name Your stand number Clarion Congress Hotel Prague Freyova 33 – 190 00 Prague Czech Republic Tel: +420 211 131 139

SMOKING

• The Clarion Congress Hotel Prague is a non-smoking facility; Smoking is not allowed in the Exhibition

Halls or hallways.

TRAVEL

VIA METRO

Clarion Congress Hotel Prague website: http://www.cchp.cz/en/about-us/#/2174&2175

http://www.cchp.cz/en/about-us/#/2174&2175

GENERAL INFORMATION



UNDERA GE PERSONS

Access to Technical and Networking Events

All technical and networking events require a conference badge for admission. Registered attendees may bring their children with them as long as everyone is badged. Registration badges for children under 18 are free and available at the SPIE registration desk onsite. Children under 14 years of age must be accompanied by an adult at all times, and guardians are asked to help maintain a prof essional, disturbance-free conference environment.

Exhibition Hall Policy

Everyone who attends the exhibition must be registered and have a badge. Badges for children are free and available onsite at the registration desk. Children under 14 years of age must be accompanied by an adult at all times. Guardians are asked to help maintain a professional, disturbance-free exhibition environment. For safety and insurance reasons, children under 18 are not allowed in the exhibition area during exhibition move-in and move-out.

SPECIAL EVENTS

Please check programme content after March 2017 for locations and any amendments to the times

of Special Events.

Welcome Reception

Date: Monday 24 April

Time: 18.30 – 20.30 Hrs

All attendees and exhibition representatives are invited to relax, socialise, and enjoy light refreshments. Please ask

at Exhibitor Registration to receive a ticket to attend.

Further details are available on our website.

Poster Session

Date: Wednesday, 26 April

Time: 17.40 – 19.15

Venue: Clarion Congress Hotel, Meridian Room

Poster presenters will stand by their posters from 17.30 to 19.30 to answer questions.

Deadline: 3 April 2017

BOOTH ACTIVITY REQUEST Exhibition Dates: 25-26 April 2017

Exhibiting companies who wish to conduct meetings with customers in their booth during non-exhibition hours must

have written approval from SPIE Exhibition Management in advance. Exhibitors must contain customer activity and

noise levels within their booth space at all times and during demonstrations and receptions. Block aisles is not

allowed during exhibition hours or poster receptions.

Upon approval from SPIE Exhibition Management, parties will be allowed in the booths on exhibition days only.

Event Start Time:

Company Name: _

Phone:

Onsite Contact:

Email:

Event End Time: _

Booth Number:

Pre-show Contact Name:

Onsite Cell Phone:

Event Date:

Tuesday 25 April 2017

Wednesday, 26 April 2017

Number of Attendees: _

Event will require Catering. Please complete catering form

Alcohol to be served.

Event Description: _

_

Be sure to follow the stipulations listed on the bottom of the page.

Upon written approval from SPIE, Exhibitor agrees to abide by the starting and ending times and policies as listed

on this form.

Exhibitor Signature Date:

Approved, SPIE Exhibition Management Date:

Policies

◆ All activity must take place within the confines of the booth.

◆ Pre-show activities may only be held between 8:00 am and 9:30 am. ◆ Before or after exhibition hours, all guests must be escorted in and out of the booth by security.

◆ The exhibiting company is liable for any incidents associated with the exhibitor activity.

Questions? Contact SPIE at [email protected], Tel: +44 (0)29 20894747



Clarion Congress Hotel Prague****

Freyova 33, 190 00 Praha 9 - Vysočany, Česká republika

Tel.: +420 211 131 151-4, fax: +420 211 131 413

e-mail: [email protected], www.clarioncongresshotelprague.cz

www.clarion-hotels.cz

Coffee Breaks 2017

Rates are stated per person, incl. 15% VAT. Rates and VAT are subject to change.

* The exact composition of the refreshments is guaranteed up to a maximum of 500 participants.

For more participants we reserve the right, based on the previous consultation, to modify the composition.

Welcome Coffee or Tea, Mineral water or Juice 5 EUR

Basic Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person) 5,5 EUR

Standard Coffee or Tea, Mineral water or Juice, Breakfast Pastry (2 pcs/person) 7 EUR

Comfort Coffee, Tea, Selection of Soft Drinks incl. Diet, Selection of Pastry

(1 pc/person) and Mini Sandwiches (1 pc/person) 8 EUR

Comfort

Fresh

Coffee, Tea, Selection of Soft Drinks incl. Diet, Selection of Pastry

(1 pc/person) and Mini Sandwiches (1 pc/person), Fresh Fruit 9 EUR

Natural

Herbal Teas, Bottled Fruit Juices and Water, Low Fat Yogurt, Cornflakes,

Cereal Bars, Dried Fruit Chips, Fresh Fruit Salad or Bowl of Fresh Seasonal

Fruit

8 EUR

Italian*

Coffee, Tea, Selection of Soft Drinks, Variation of Italian Confectionery

Products and Mini Sandwiches, Mini Sandwich Tramezzini, Mix of small

Pizzas, Pumpkin Pie with Raisins, Italian apple pie, Carrot Cake with

Almonds (mix of 2 pcs/person)

8 EUR

French*

Coffee, Tea, Selection of Soft Drinks incl. Diet, Selection of Overbaked

Panini, Stuffed Baguette, Variation of Quiche, Selection of Croissant and

Sweet Pastry

11 EUR

Czech

Coffee, Tea, Selection of Soft Drinks incl. Diet, Goulash soup with Greave

Pancakes, Hot Sausages with mustard and bread, Slices of Bread with

(with Ham, Cheese, Eggs, etc.), Variation of Czech Sweet Pastry

11 EUR

Summer

coffee break

Coffee, Tea, Selection of Soft Drinks incl. Diet, Selection of ice creams,

Fruit salad, Whipped cream, Chocolate 11 EUR

Business

Coffee, Tea, Selection of Soft Drinks incl. Diet, Juice, Break soup, Variety of

fresh rolls and breads, Butter, Variety of green salads and fresh vegetable

with dressings, Variety of stuffed baguettes incl. vegetarian, Fresh Fruit

15 EUR

Gold

Coffee, Tea, Selection of Soft Drinks incl. Diet, Fresh Juice, Selection of

Filled Tramezzini (Ham, Smoked Salmon), Mini Wrap (Chicken, Shrimp with

Avocado Salsa), Selection of Mini Desserts, Freshly-sliced fruits

18 EUR




Tel.: +420 211 131 151-4, fax: +420 211 131 413



Beverage Pricelist 2017

Coffee 2,80 EUR

Tea 2,80 EUR

Hot Chocolate 2,80 EUR

Water sparkling / still 0,33 l (Rajec) 2,80 EUR

Soft drink 0,33 l (Coca - Cola, Fanta, Sprite) 0,25 l (Tonic) 2,80 EUR

Juice 0,2 l 2,80 EUR

Beer Pilsner Urquell 0,33 l (bottled) 3,50 EUR

Beer Pilsner Urquell 0,3 l (draught) 2,80 EUR

Non alcoholic beer Birrel 0,33 l (bottled) 2,80 EUR

Sparkling wine Bohemia Brut, Rosé, Demi sec, Chardonnay, Bland de Noirs, Non alcoholic 0,15 l 5,00 EUR

Sparkling wine Bohemia Brut, Rosé, Demi sec, Chardonnay, Bland de Noirs, Non alcoholic 0,75 l 22,00 EUR

Sparkling wine Bohemia Prestige Brut, Rosé Brut 0,15 l 7,50 EUR

Sparkling wine Bohemia Prestige Brut, Rosé Brut 0,75 l 36,50 EUR

Prosecco Mionetto, Italy 0,15 l / by glass 6,00 EUR

Prosecco Mionetto, Italy 0,75 l 29,00 EUR

Champagne Alfred Gratien Brut, Rosé Brut, Epernay, France, 0,75 l 60,00 EUR

CZ House wine – Lahofer – Veltlínské červené 0,2 l 5,50 EUR

CZ House wine – Lahofer – Veltlínské červené 0,75 l 20,00 EUR

CZ House wine – Lahofer – Svatovavřinecké rosé 0,2 l 5,50 EUR

CZ House wine – Lahofer – Svatovavřinecké rosé 0,75 l 20,00 EUR

CZ House wine – Lahofer – Svatovavřinecké 0,2 l 5,50 EUR

CZ House wine – Lahofer - Svatovavřinecké 0,75 l 20,00 EUR

CZ Wine Rulandské šedé, late harvest, Mikulov – Sommelier club, cz 0,75 l 24,00 EUR

CZ Wne Rýnský Ryzlin, late harvest, Mikulov – Sommelier club, cz 0,75 l 24,00 EUR

CZ Wine Rulandské Modré, late harvest, Mikulov – Sommelier club, cz 0,75 l 24,00 EUR

CZ Wine Cabernet Sauvignon,late harvest, Mikulov – Sommelier club, cz 0,75 l 24,00 EUR

Wne Trebi, Trebbiano d Abruzzo, Talamonti, Abruzzo, Italy 0,75 l 27,00 EUR

Wine Chardonnay „120“ viňa Santa Rita, Chile 0,75 l 25,00 EUR

Wine Sauvignon de la Chevaliere, Domaine Laroche, France 0,75l 26,00 EUR

Wine Rosé d´Anjou aop, Domaine guy Sager, France 0,75 l 26,00 EUR

Wine Syran de la Chevaliere, Domaine Laroche, France 0,75 l 28,00 EUR

Wine Chianti colli Sonesi docg, Titolato Strozzi, Toscana, Italy 0,75 l 28,00 EUR

Wine Carmenere, „120“ viňa Santa Pita, Chile 0,75 l 25,00 EUR

Rates are stated per person or bottle, including valid VAT.

Rates are subject to change.




Tel.: +420 211 131 151-4, fax: +420 211 131 413



Selection of Additional Refreshments 2017

Coffee / Milk 2,80 EUR

Tea – Selection of Black and Fruit Teas 2,80 EUR

Water Rajec 0,33 l /sparkling, still/ 2,80 EUR

Soft drink - Cola, Fanta, Sprite (0,33l), Tonic (0,25l) 2,80 EUR

Juice 0,2 l 2,80 EUR

Fresh Juice – Fruit / Orange, Grapefruit, Apple, Pineapple / 0,2 l 5,30 EUR

Fresh Juice – Vegetable / Carrot, Red Beet, Cucumber / 0,2 l 5,30 EUR

Mini Pastry / Croissant, Danish Pastry / 2 pcs 3,00 EUR

Mini Sandwich, Stuffed Tramezzini, Wrap / 2 pcs 3,00 EUR

Stuffed Croissant / Tomato with Mozzarella, Ham, Ham & Cheese / 4,00 EUR

Stuffed Baguette / Ham, Cheese, Salami / 4,00 EUR

Stuffed Bagel / Salmon, Ham, Salami / 4,00 EUR

Sandwich / Ham, Cheese, Salmon, Salami, Grilled Vegetable / 4,00 EUR

Overbaked Panini / Vegetable, Tomato with Mozzarella, Cheese, 4,00 EUR

Ham & Cheese /

Selection of seasonal Fruit (300 g / person) 5,00 EUR

Rates are stated per 1 package (bottle, portion, etc.), incl. 15% VAT.

Rates and VAT are subject to change.


25 - 26 April 2017, Clarion Congress Hotel Prague, Prague, Czech Republic

Please send this form by fax or by e-mail to:

Conference Partners Prague s.r.o., Sokolska 26, 120 00 Prague, Czech Republic

Phone: +420224262108, +420224262110, Fax: +420224261703, Email: [email protected]

FORM JK1: EXHIBITOR INFORMATION Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

Company Name: .............. ............................................................................................................................................................

Contact Person: .............. ............................................................................................................................................................

Address: ...........................................................................................................................................................................

City: ...........................................................................................................................................................................

Postcode: ...........................................................................................................................................................................

Country: ..........................................................................................................................................................................

VAT number: ...........................................................................................................................................................................

Telephone: ...........................................................................................................................................................................

Fax: ...........................................................................................................................................................................

E-mail: ..........................................................................................................................................................................

Website: ..........................................................................................................................................................................

Stand Area (in sqm): ...........................................................................................................................................................................

Stand Size: ...........................................................................................................................................................................

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK2: INSURANCE Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

This is to confirm that we have taken out, or we will take out before the start of the event, the insurance against third party risks

covering the permanent or occasional staff employed by the company, members of the public or any person whats over present

at the event. The insurance protection will not be given by the Organisers.

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................




Conference Partners Prague s.r.o., Sokolska 26, 120 00 Prague, Czech Republic,


FORM JK3: CONFERENCE FREIGHT Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

We will require the following services – please tick:

Customs Clearance Formalities

Unpacking

Packing

Empty case storage

Forklift to unload

Forklift to reload

Palet truck to unload

Palet truck to reload

Please specify the freight details (quantity, description, weight, etc.):

.....................................................................................................................................................................................................................

.....................................................................................................................................................................................................................

Transport

Please specify: .........................................................................................................................................................................................

.....................................................................................................................................................................................................................

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK05: SHELL-SCHEME STANDS – OPTIONAL EXTRAS Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

Please specify number of required items:

Showcase: high, 2 glass shelves

size: 100x50cm/250 cm

Unit Price 60 EUR Units: ...........................

Showcase: low, 1 glass shelf

size: 100x50cm/100 or 80cm


Welcome counter, 1 shelf

size: 100x50cm/100 or 80cm


Bar counter, 1 shelf

size: 100x50cm/115cm


Shelf: laminate, rectangular, 30x100cm Unit Price 10 EUR Units: ...........................

Shelf: laminate, rectangular, variable slope 30x100cm Unit Price 13 EUR Units: ...........................

Table desk for the bar counter Price per m 22 EUR Units: ...........................

Folding door: lockable, 100cm/200cm Unit Price 42 EUR Units: ...........................

Wall hanger (for shell-scheme walls only) Unit Price 9 EUR Units: ...........................

Separating wall: 50 cm/250cm Unit Price 10 EUR Units: ...........................




All separated walls: an aluminium construction with a white panel (schell-scheme construction systém).

Name / Signature:.............................................................................................................................................................

Date:...................................................................................






FORM JK06: FASCIA TEXT Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

Company Name: .............. ............................................................................................................................................................

One text included. Arial Bold, capital letters, black colour.

Please specify below the required text for the fascia board of your stand:

.....................................................................................................................................................................................................................

In case you require additional text, please tick below:

Additional Fascia Text Unit Price 52 EUR Units: ...........................

(Arial Bold, capital black)

For other graphics (logo, etc.) please contact Conference Partners Prague Ltd. directly – email: [email protected]

Name / Signature:...........................................................................................................................................................................

Date:...............................................................................................................................................................................................







FORM JK07: GRAPHICS Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

Please tick required services:

Logo, width 60 cm, self-adhesive foil, one colour Unit Price 42 EUR Units: ...........................

(for the counter, welcome desk or the system wall element)

Print on self-adhesive foil, full colour Per sqm 57 EUR Units: ...........................

Print on sail-cloth (PVC weathercloth), full colour Per sqm 57 EUR Units: ...........................

Print on board (kapa, forex) Price to be quoted individually

Other prints Price to be quoted individually

Please specify your requirements:

.....................................................................................................................................................................................................................

.....................................................................................................................................................................................................................

Please send your logo as an EPS illustrator file and the print-out in correct colour, or specify Pantone code numbers as an example. If any other artwork than logo, please send a graphic file specifying all the details necessary.

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK08: EXTRA ITEMS

Company Name: ....................................................................................................................................................

Chair: Unit Price 14,50 EUR Units: ...........................

Bar stool Unit Price 27 EUR Units: ...........................

Table: 80x80cm/70cm

colour: black Unit Price 33 EUR Units: ...........................

Table: laminate, size 120x80/70cm

(colour: black, white or wood) Unit Price 38 EUR Units: ...........................

Table: laminate, size 80/70cm

(colour: white) Unit Price 36 EUR Units: ...........................

Bar table: laminate, 60cm/115 cm Unit Price 45 EUR Units: ...........................

Brochure rack: acrylic glass Unit Price 35 EUR Units: ...........................

Waste bin Unit Price 7 EUR Units: ...........................

Coat rack

(colour: black, white or wood)


Coat rack (large) Unit Price 20 EUR Units: ...........................

Mirror (high)

Unit price 19 EUR Units: ...........................






Lockable cabinet, size 80x40/70cm

(colour: black)


Conference armchair: nature or black

size 78x68/77cm


Sofa, black or white

size 180x88/66cm


Conference table, white wood

size 90x55/45cm


Fridge 110 l Unit Price 98 EUR Units: ...........................

Coffeemachine Lavaza Unit Price 125 EUR Units: ...........................

Coffeemachine Dolce Gusto Unit Price 68 EUR Units: ...........................

Spot light Unit price 12 EUR Units: ...........................

Fluor lamp Unit price 20 EUR Units: ...........................

Power extention cable Unit price 3,60 EUR Units: ...........................

Reading lamp Unit price 16 EUR Units: ...........................

Welcome counter (100 x 50/80) locable Unit price 30 EUR Units: ...........................

Welcome counter (100 x 50/100) locable Unit price 30 EUR Units: ...........................






Welcome counter with glass top (100 x 50/80) Unit price 34 EUR Units: ...........................

Welcome counter with glass top (100 x 50/100) Unit price 34 EUR Units: ...........................

Book rack (4 shelves) 100 x 50/250 Unit price 35 EUR Units: ...........................

Background (1 x 1 m, foldable door) Unit price 45 EUR Units: ...........................

Glass rack (100x 50 / 250) Unit price 60 EUR Units: ...........................

Plasma 50“ (incl. cables) Unit price 232 EUR Units: ...........................

LCD 32“ (incl. cables) Unit price 159 EUR Units: ...........................

If you require any other item not listed in this collection be

so kind and contact us.

Photos of the above items are illustrative.

Name / Signature: ............................................................................................................................................................................






FORM JK09: ELECTRICITY Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

Please tick services ordered and specify number of items required:

3,5 kW (single-phase, 230V, 16A, 50Hz) Unit Price 45 EUR Units: ...........................

Electrical connection revision / certificate - obligatory Unit Price 35 EUR Units: ...........................

Fridge socket (230V, max.6A, 50Hz, 24 hours a day) Unit Price 150 EUR Units: ...........................

10,5 kW (three-phase, 400V, 16A, 50Hz) Unit Price 200 EUR Units: ...........................

Rental of the fuse board Unit Price 90 EUR Units: ...........................

All items include the electricity consumption. Only one electrical revision per stand needed.

Other than above stated items available upon request.

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK10: LIGHTING Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................


Spotlight 60W, adjustable Unit Price 12 EUR Units: ...........................

Halogen reflector: extension jib, 50W, 40cm Unit Price 20 EUR Units: ...........................

Halogen reflector: extension jib, 200W, 40cm, „scoop“ Unit Price 38 EUR Units: ...........................

Spotlight for the showcase, 220V, 100W Unit Price 15 EUR Units: ...........................

Discharge lamp, 150W Unit Price 45 EUR Units: ...........................

Extension cable, 3m, 3 sockets, 10A Unit Price 3,60 EUR Units: ...........................

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK11: INTERNET Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

SPIE 2017 Wi-Fi access on the cogress floor is for exhibitors and delegates free.

The above service is provided through the hotel wi-fi network.

Wired connection for exhibitors:

Internet Cable Access 2 Mbps, 24 hours Unit Price 87 EUR Units/Days: ...........................



Office Internet Cable Access Package 5 Mbps, 24 hours (dedicated private network solution)

Unit Price 510 EUR Units/Days: ...........................

On-Site technical support (IT specialist), 1 hour Unit Price 48 EUR Units/Days: ...........................

Please note that prices for Internet Cable Access are stated per DAY (24 hours).

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK12: FLOWERS Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................


Ficus Benjamina (up to 0,8m high) Unit Price 40 EUR Units: ...........................

Ficus Benjamina (up to 1,5m high) Unit Price 44 EUR Units: ...........................

Little vase with one gerbera Unit Price 19 EUR Units: ...........................

Ikebana small (20 cm wide) Unit Price 30 EUR Units: ...........................

Ikebana large (40 cm wide) Unit Price 41 EUR Units: ...........................

Cut flowers in a glass vase (15 cm) Unit Price 32 EUR Units: ...........................

Cut flowers in a glass vase (30 cm) Unit Price 57 EUR Units: ...........................

Mixed bouquet wrapped in foil Unit Price 47 EUR Units: ...........................

Please specify the preferred colour: ..............................................................................................................................................

Please note that vases are provided as rental only.

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK13: CLEANING OF THE STAND Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

Stand Cleaning Unit Price 4 EUR / sqm / day

(Cleaning of the floor, withdrawal of the wastebaskets, cleaning of the tables and desks, show cases. No cleaning of

exhibited goods.)

Stand Area (sqm): ...........................................................................................................................................................................

Days when the cleaning is required: ..............................................................................................................................................

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK14: STANDSKETCH Deadline: 24 March 2017

Company Name: .............. ............................................................................................................................................................

Please draw a sketch of your stand within the grid, indicating the aisles, the neighbouring stands and the places where you want

different services (main electricity supply connection, internet, etc.)

Name / Signature: ...........................................................................................................................................................................

Date: ...................................................................................






FORM JK15: CREDIT CARD PAYMENT AUTHORISATION FORM

(In case you wish to pay by credit card.)

Company Name: .............. ............................................................................................................................................................

Credit Card Type: EC/MC, Mastercard

VISA

Unfortunately, we do not accept American Express cards. Thank you.

Credit Card Number: ...........................................................................................................................................................................

Cardholder Name: ...........................................................................................................................................................................

Expiry Date: ...........................................................................................................................................................................

CVC / CVV: ...........................................................................................................................................................................

I hereby authorize Conference Partners Prague Ltd. (VAT No. CZ 26691671) to charge the above credit card for the services ordered

with Conference Partners Prague Ltd. for the SPIE Optics and Optoelectronics 2017, 25-26/4/2017

Date: ..................................................................

Cardholder´s Signature: ..................................................................






FORM JK16: CUSTOM STAND – ON REQUEST

Company Name: .............. ............................................................................................................................................................

If you prefer to have a custom stand we would be glad to prepare the stand design and proposal for you. In case you have got your

own design, please do not hesitate to send it to us for price proposal.

For more informations please contact us on email: [email protected] or call us on +420 777 616 577 or +420 224 262 108.



Exhibitor Dashboard Tutorial

Sign into the Exhibitor Dashboard

Your SPIE Account

Submission Overview Check list

Event Listing Promotional Opportunities

Event Listing - Helpful Information

Exhibitor Directory (NON-EVENT, ONLINE ONLY)

Information submitted to either your Event Specific listing or online Exhibitor Directory do not automatically copy to one another. Two submissions are necessary to take advantage of full promotional opportunities.

Signing into the Exhibitor Dashboard (http://spie.org/app/exhibitions/admin/dashboard.aspx)

Your SPIE Account

• The Exhibitor Dashboard is linked to your personal SPIE account. This is not a shared company account, nor your Exhibitor Service Manual account.

• If you do not have an SPIE account, click Create Account.

• If you do forget your User Name or Password, use the helpful ‘Forgot’ links or contact [email protected]. Do not create a second account, it will not work.

• Only the person noted as the SPIE contact for a specific event/year has Exhibitor Dashboard access. This is the person whose name was written on the exhibitor contract.

• Do not alter the personal contact information.

• If you are the new contact, need to be added as an additional contact, or have questions about navigating the Dashboard, please email [email protected].

Back to the Top


mailto:[email protected]?subject=SPIE%20Account%20Assistance%20Request


Submission Overview Check list

→ Confirm that you are logged into your account. Do not log into or edit another person’s account.

→ If you are the contact for multiple companies, select the correct company from the drop-down list.

→ Company Logos appear in the website listings only. Click on Upload Company Logo to add, edit, or delete your logo. Logos must be 100 pixels wide x 50 pixels high or less.

→ Exhibitor Dashboard will not allow special characters or links. Trying to submit these will result in error.

→ Event Listings and Exhibitor Directory are separate submissions. One will NOT carry over to the other.

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1. Event Listing Promotional Opportunities

• Find the name and logo of the SPIE event. You must add company information for every exhibition in which you participate. The information you submit is specific to this event/year and will not automatically copy across events or online Exhibitor Directory. If you do not see the event, contact [email protected] to be added as a contact.

• Event Listing Summary: review your complete submission.

• Company Information: edit company name, address, email, and website for promotional print and online materials. Submit permanent address or name company change to [email protected].

• Company Descriptions may be printed in the Exhibition Guide (distributed onsite) and the Event Website Listing, which includes the SPIE Conference /Exhibition App. These are two separate submissions. Type one complete paragraph in each description. Paragraph breaks are not permitted.

• Assign Keywords or phrase that best describe your company products and/or services, to help people find your company when searching the online Exhibitor List.

• Select Categories to help people to find your company using Technology and Application online search.

• Add Press Releases to be included at the end of your online listing.

• Add Product Announcements to be published on the event specific Exhibition webpage.

• The Product Demonstration is a 30 minute live demonstration, onsite. Product Demonstrations are only available at Photonics West, BiOS, and DSS, with limited availability. Fee applies.

2. Event Listing - Helpful Information

• Verify that you are updating the information for the correct company and the correct event. If no event logo appears, you may be in the Exhibitor Directory submission form. Information submitted to the Exhibitor Directory does not appear in Event Listings.

• Click Copy from Event Website section to use the same information for online and printed listings.

• Pay attention to character limits for the Featured Product and Company Descriptions. Text exceeding the character limit will be cut off. Use caution when copying and pasting.

• Customer Contact information is included in the printed Exhibition Guide (not in the online listing).

• You must click Submit to complete your submission. A confirmation message will appear at the top of the form. If you do not see this confirmation your information has not been submitted or saved.

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Event Listing Submission Image

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3. Exhibitor Directory (NON-EVENT, ONLINE ONLY) • The SPIE Exhibitor Directory is a second place to enter copy for promotions. This is a general, non-

event specific, listing that gives your company an online presence for 11 months following the close of an exhibition.

• Add your company information, description, and categories for free. Look for the Exhibitor Directory header in the top right of the page.

• Information submitted to the Event Listing or Exhibitor Directory does not automatically copy from one to the other. Two submissions are necessary to take advantage of full promotional opportunities.

Exhibitor Directory Company Information & Description Image

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http://spie.org/exhibitordirectory/search.aspx?WT.svl=mddi8

Exhibitor Directory – Categories Submission Image

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