executive summary sabbatical request for jonae pistoresi ... · dr. schultz gave a brief background...

Executive Summary

Sabbatical Request for Jonae Pistoresi

Fall 2012 – Spring 2013

Fall 2012 The goal of the first semester of my sabbatical, Fall 2012, would be professional development training and job shadowing for two purposes:

1. To equip me to be a better instructor to serve our students. 2. To equip me to implement a district wide project in the Spring 2013 semester.

The theme of my sabbatical is EMPLOYEE ENGAGEMENT. Everything I would pursue would tie in with how do I teach it and how do I help to improve it at Merced College.

Professional Development Training Fall 2012

DDI Certification

DDI (Development Dimensions International) has partnered with California Community College Economic and Workforce Development (CCCEWD) to provide professional development training to businesses and organizations in California. By becoming certified, Merced College will be able to extend the products and services that we offer to our business community (students).

This ties in with The Merced College Strategic Plan, specifically our Core Value: Partnering – We actively partner with the community to respond to cultural, educational, economic development, and technological needs.

Disney Institute: Disney’s Approach to People Management

This training would meet several goals of my sabbatical. First, the content of this training would help me to enhance our Management classes at Merced College. Our program SLOs and several Management course SLOs talk about a manager’s role in the motivation of employees. Employee Engagement is almost the next generation of this, especially during difficult times. The content of this workshop addresses key Employee Engagement issues (corresponding Program and Course SLOs are attached).

Second, this training will help me to develop a training program for Merced College employees (See Spring 2013)

Job Shadowing and Interviews

I have arranged and am in the process of arranging for Job Shadowing and Interviews of key employees at Walt Disney World in Orlando, Mercy Medical Center Merced and Quad Graphics. The purpose of these activities is to help me understand how organization wide training can lead to Employee Engagement.

Spring 2013 Research, Design and Pilot of Merced College “Traditions” Training Opportunity

I would like to design and implement a district wide training program that ALL Merced College Employees and Board Members would participate in. The goal of the training would be for Merced College employees to learn about the “Big Picture” that they are part of and how their job ties in to that. “Big Picture” includes our traditions, our heritage….. all the fantastic things that make Merced College great! Our past, our present, and our future. This would include not just where we have been, but where we are going: our mission and vision. The goal would be that all employees would participate together: faculty, staff, managers, administrators. No separate trainings just for classified or just for faculty. Another goal is that the training would be institutionalized. Every quarter, all new employees would participate. Any time a new Trustee was elected, they would participate. Research says that when employees understand how their specific job ties in with the “Big Picture” of the organization, that they are more engaged. That is the goal of this endeavor: Employee Engagement!!!

This ties in with the Merced College Strategic Plan, specifically our Core Value:

Supportive Atmosphere – We support an atmosphere of trust where communication and teamwork cultivate a rich environment for teaching and learning.

This project also ties in with the Merced College Strategic Plan, specifically, Goal Two: Improve communication throughout the district. And Objective 2.2 – Strengthen intergroup understanding via regular communication, professional development, dialogue, and exchange.

I truly believe if we could implement a program like what I am envisioning, that these aspects of our Strategic Plan would eventually become a reality in our district. I believe a program like this would instill pride in our employees and help them to see that they are a part of something great!!! This leads to Employee Engagement.

I would use the things I learned in Fall 2012 from The Disney Institute - Disney’s Approach to People Management and the Job Shadowing and Interviews to help me understand how to put it together. I would use the Spring 2013 Semester to research the content and the implementation. My goal would be to do two pilot programs at the end of the Spring 2013 semester. One pilot for a group of Merced College employees and one pilot for the Board of Trustees.

Thank you for your consideration!

Merced Community College District Board of Trustees meeting

held November 5, 2013

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:08 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced.

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Dr. Kevin Kistler expressed his concerns of integrity and collegiality at the College. He also questioned item 3f. on the agenda. Board President Jordan read a statement outlining concerns and issues regarding Dr. Kistler. The summary of issues included: continual temporary reclassification of numerous employees, confusion between reorganization and reclassification, the role played in handling the use of college land, concerns created in dealing with online education, failure to recruit and fill vacancies essential to the needs of students, removing AV from the Learning Resources Center with what appears to be no discussion with those directly involved/impacted, TAACCCT trailer not being used and remaining parked in the agriculture storage lot, not working properly with the ALO, not being transparent, how he works under the direction of the Superintendent/President, and how the Board feels he relates to them.

3. Closed Session Items The Board President referenced the items to be presented during closed session then closed the meeting to the public. The closed session items are listed below.

a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957)

b. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: MCFA Chapter 770

c. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: CSEA Chapter 274

d. Superintendent/President Evaluation e. Evaluation of Vice President of Administrative Services f. Evaluation of Interim Vice President of Instruction

4. Resume Public Session The public session reconvened at 6:14 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Les McCabe, Wayne Hicks, Joe Gutierrez, Gary Arzamendi, Jean Upton, Janique Johnson Others Present: Ronald C. Taylor, Joanne Schultz, Kevin Kistler, Everett Lovelace, Keith Law (MCFA), Dee Sigismond (Academic Senate), Wilma Prine (Classified Senate), Leonel Villarreal (CSEA), Cherie Davis (Management Team), Susan Walsh, Susan Kimoto, Karen Fritz, Michelle Gocke, Judy Rose, Cynthia Cook, Chris Pedretti, John Albano, Bryan Tassey, Stacey Hicks (Recording Secretary) There was nothing to report from closed session. Trustee Upton led the Pledge of Allegiance.

5. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Cherie Davis provided a power point on a program she would like to implement to expand and fortify Merced College safety initiatives regarding exposure to radiation and radioactive waste. Student, Brian Scram, spoke in support of the current Vice Presidents.

6. Additions and/or Changes to the Agenda None.

7. Presentations a. October Student of the Month

Karen Fritz introduced Michelle Gocke as the October student of the month. Professor Fritz co-nominated her.

Ms. Gocke thanked everyone for their support and expressed her appreciation for the award.

b. November Student of the Month

Professor Judy Rose introduced Cindy Cook as the November student of the month. Ms. Cooke is President of her class in Radiologic Technology. Professor Rose said Ms. Cooke is the hardest working student she has ever had.

Ms. Cook said she is very excited to go out and work in her field and appreciates the opportunities Merced College has provided to her.

c. Sabbatical Report Dr. Kistler introduced Chris Pedretti who has been with Merced College for over 20 years. Mr. Pedretti is a counselor and baseball coach.

Chris thanked the Board for the opportunity to take a sabbatical. He provided a summary of his sabbatical and what changes he hopes to enact at Merced College for student athletes.

d. Accreditation Update Susan Walsh provided an update on the progress and status of the mid-term accreditation report. She thanked Susan Kimoto for her dedication and enthusiasm in this process.

Susan Kimoto gave a power point presentation summarizing the structure of the mid-term accreditation report. She also reviewed the eight recommendations to be addressed. The deadline for comments and input is December 12, 2013. A meeting of all writers and contributors will be held on November 19 to review content and provide clarity.

e. Board Education – Evangeline Dean John Albano gave a report on the Evangeline events which took place on the Merced campus in October.

8. Consideration of Consent Agenda MSC (McCabe/Hicks) to approve the consent agenda items as summarized below. The student trustee advisory vote was aye. a. Minutes for meeting held October 8, 2013 b. Contracts as Summarized on Schedule 14-21 c. Warrants, Payroll Registers and Trip Requests as Summarized on Schedule

14-22 d. Resolutions 14-19 through 14-22, Intrabudget Transfers e. Resolution 14-23, Use of Unbudgeted Funds f. Personnel Schedule 14-23, with correction to Classified/Management

Employment under B. Ornelas, Richard is Instr Supp Tech I at $13.75/hr. g. Blanket Purchase Orders as Summarized on Schedule 14-24 h. Purchase Orders as Summarized on Schedule 14-25 i. Permission to Sell/Donate/Discard District Equipment as listed on Schedule

14-26 j. Curriculum Revision as listed on Schedule 14-27

9. To the Board for Discussions and/or Action a. Second Reading of Board Policies and Administrative Procedures

MSC (McCabe/Hicks) to approve Board Policy 2330 – Quorum and Voting; Board Policy/Administrative Procedure 2340 – Agendas; and, Board Policy/Administrative Procedure Institutional Planning. The student trustee advisory vote was aye.

b. Notice of Completion, Los Banos Generator and UPS Installation Project Dr. Schultz said this is the final stage of this construction project.

MSC (Hicks/Arzamendi) to approve the Notice of Completion and project acceptance for the Merced College Los Banos generator and UPS installation project. The student trustee advisory vote was aye.

c. Designation of “Recreational Paths” Tree Walk/Walking Arboretum Dr. Schultz gave a brief background of how this project came to fruition. She introduced Professor Bryan Tassey.

Professor Tassey thanked Sheila Flores for her idea to develop this proposal. He explained the benefits of this project and showed an example of the interactive map developed that will provide information on the trees identified on the walking tour.

MSC (Hicks/Gutierrez) to designate the meandering paths around the Merced campus as “Recreational Paths”. The student trustee advisory vote was aye.

10. To the Board for Information a. Administrative Procedure 2410 – Policy and Administrative Procedures

Dr. Taylor said this is for information to the Board. Changes proposed are primarily driven to meet accreditation standards. He reviewed the changes proposed.

b. Board Goal Development Dr. Taylor reminded the Board that at the last meeting he provided them the report from the College Brain Trust, who conducted workshops on campus in August, 2013. He would like to discuss goal development for the Board at a workshop in the near future. The Board agreed to Saturday, November 16, 2013, 9:00 a.m. to 12:00 p.m. for this Board goal setting workshop.

c. Budget Update Dr. Schultz provided an update on state budget information she received last week at a Chief Business Officer conference. A presentation on the status of the bookstore will be given at the December meeting.

11. Reports a. From Academic Senate

Dee Sigismond reported many resolutions related to Board Policies and Procedures have been passed and forwarded to College Council for changes. Last Friday the hiring prioritization committee met and developed the list for 2014-15 which will be coming to the Board. She thanked administration for their support during her first semester as Senate President.

b. From Faculty Association Keith Law said all tentative agreements have been agreed to and signed. He thanked administration for their cooperation during the work on a new contract. He explained the process for review and voting by faculty of the articles affected.

c. From Classified Senate Wilma Prine stated a donation was given to ASMC for their Thanksgiving meal. She is excited to see the increased interest in the Classified Senate and more involvement by staff. She expressed her appreciation to Bryan Tassey for his work on the walking tree tour.

d. From CSEA Leonel Villarreal reported negotiations are progressing. Officer elections will take place in December.

e. From Management Team Cherie Davis stated work on the management team restructure is coming to a close. The new structure and leadership should be in place in January.

f. From Board Members

Student Trustee Johnson gave an update on club activities. Trustee Upton gave an update on the Strategic Planning Task Force. Trustee McCabe acknowledged the passing of former faculty members Bob Hobbs and Richard Conrad. There was a moment of silence in their memories. Trustee Gutierrez congratulated the students of the month. He thanked Chris Pedretti, Susan Walsh, Susan Kimoto, and John Albano for their presentations. He said he is happy to be able to have the college host the Field of Honor. Trustee Hicks complemented everyone who worked on the Field of Honor. He was moved by the students of the month and was glad to hear of their success stories.

Trustee Arzamendi thanked everyone for their reports. He said the Field of Honor is very moving. He announced that mini-grants are available through the Merced County School Boards Association to Merced County educators. Information is available on the MCOE website. He expressed his appreciation for the work being done on accreditation. Trustee Lashbrook said she is glad the college is part of the Field of Honor. She said the reorganization task force continues to work and will have a report to Dr. Taylor in December. She has received very positive feedback about medical students coming from Merced College who are working in the field now. Trustee Jordan echoed the sentiments expressed regarding the Field of Honor. He said the entire Board is blessed to be able to serve Merced College. He thanked everyone who provided a report tonight.

g. Superintendent’s Report

Dr. Taylor reviewed recent college events and program successes of late. He will be hosting campus forums on planning this week at Los Banos and Merced. Aggie Fest is this Saturday at the fairgrounds. The memorial service for Bob Hobbs is this Friday at 11:00 a.m. at Central Presbyterian Church.

14. Future Discussion Items from Board Members Trustee Upton would like an update on the progress of the suggestions provided by Chris Pedretti for student athletes. Trustee Lashbrook would like to know of the feasibility of having District Counsel present at meetings for a short period of time. Trustee Arzamendi inquired about the presentation on Higher One. Dr. Schultz stated it is planned for the January meeting. Trustee McCabe would like to have Christmas identified on the next academic calendar.

15. Second Closed Session

A second closed session was held. There was nothing to report out of the second closed session.

The meeting was adjourned at 9:41 p.m. Approved

Secretary to the Board of Trustees

Merced Community College District Board of Trustees Workshop

held November 16, 2013

1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 9:00 a.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Cindy Lashbrook, Gary Arzamendi, Wayne Hicks, Jean Upton, Joe Gutierrez, Les McCabe Others Present: Ronald C. Taylor, Joanne Schultz, Stacey Hicks (Recording Secretary)

2. Hearing of the Public An opportunity was provided for members of the public to address the Board on the matter listed. No one addressed the Board.

3. Board Goal Development Dr. Taylor reviewed the plan of action for the workshop. The report from College Brain Trust from the August workshops was reviewed. A short break was taken. The mission, vision, and values were reviewed. The goals of the strategic plan were reviewed. The ACCJC standards were briefly reviewed. Dr. Schultz provided information on the budget trends of the college from 2010-11 through 2013-14. Dr. Taylor shared that Dr. Kistler is confident we will hit our funded enrollment number. More enrollment management planning is being developed. The Board engaged in brainstorming to develop forward-looking goals and priorities. Dr. Taylor will take the ideas and draft initial goals for the Board to review. A workshop will be held on January 9 or 10 for this purpose. The current Vice Presidents will be part of this workshop to discuss operations as well. The Board decided to have a spring 2014 workshop in March. A Friday session will be held with college constituents as well.

4. Adjournment The meeting was adjourned at 12:10 p.m.

Approved

Secretary to the Board of Trustees

Merced College Office of Administrative Services

Contract Summary Report December 3, 2013 Board Meeting

Schedule 14-28

Contract Number

Contract Description

MC2376 K.Kistler

Affiliation Agreement with Golden Valley Health Centers (10/30/13-10/30/16) for Career Advancement Academy Technical Occupations Program for student laboratory learning experience. No cost to District.

MC2377 E.Lovelace

College Alliance Memorandum of Understanding with University of Phoenix (1/1/14-12/31/17) to provide both transfer incentives and financial incentives (5% tuition reduction) to students who transfer with their CSU breadth of IGETC completed. No cost to District.

MC2237A K.Kistler (categorical)

Amendment to Grant Agreement 12-332-091 with BOG, California Community Colleges Chancellor’s Office (11/16/12-6/30/14) for Economic and Workforce Development Responsive Training Fund for Now the Time Project. Grant date extended from January 31, 2014 to June 30, 2014. No changes to grant dollars.

MC2146D K.Kistler (categorical)

Grant addendum to C6 Memorandum of Understanding (grant #TC-22498-11-60-A-6) between West Hills College Lemoore (Grant Lead for the TAACCCT Grant Program) and MCCD (10/1/13-9/30/14). It constitutes the entire agreement between C6 Consortium members with respect to the subject matter hereof. Payment of third year award to District $500,000.

MC2378 K.Kistler (categorical)

WPLRC/Contract Education Agreement #CE14-015 with UC Merced Human Resources (1/8/14-12/31/14) to provide ten Customer Service Academy course offerings (fee-based/not-for-credit). Income to District $8,000.

MC2379 K.Kistler

Affiliation Agreement with Dr. Shahroukh A. Bakhshay (11/1/13-11/1/15) for Career Advancement Academy Medical Assistant Program for student laboratory experience. No cost to District.

MC1540B J.Schultz

Service Agreement amendment number two to original contract with Lionakis (12/9/13-6/30/14) architect shall provide architectural services to revise the Agriculture and Industrial Technology Complex (AG/IT) Final Project Proposal (FPP) in accordance with the Chancellor’s Office request. Additional Services cost to District not to exceed $5,000.

MC2330A K.Kistler (categorical)

Amendment to Professional Expert Employment Agreement with John Parker (12/31/13-6/27/14) for WPLRC/Contract Education Sales Account Manager. Amended to end monthly stipend payment of $1,500 per calendar month effective 12/31/13. Savings to District $9,000.

MC2380 J.Schultz

Professional Services Agreement with Merle Cannon (1/1/14-6/30/14) to assist the District in updated the existing Merced College Educational Master Plan. Cost to District $21,500.

MC2381 J.Schultz

Professional Services Agreement with Lionakis (1/1/14-6/30/14) to assist the District in updated the existing graphic diagram of the Merced College Facilities Master Plan. Cost to District $34,500.

MC2382 J.Schultz

Agreement for vending machine services with Vending All Stars (12/31/13-12/30/14). ASMC receives 15% gross snack sales commission and 60% amusement/video game sales and $250.00 annually.

MC1660A J.Schultz

Amendment to Caltran’s Cooperative Agreement #10-277 A1 (6/1/77-1/31/21) with State of California (Caltrans). Merced College entrance at Los Banos campus (by-pass and traffic signal on SR-152). State has determined that the access rights from eastbound SR152 to the MCCD property have value and has agreed to allow temporary access and to defer any receipt of compensation for this access value until no later than January 31, 2021. No cost to District unless the value of property to be relinquished to the by-pass is less than the value of access.

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-29December 3, 2013

A. Warrant RegisterWARRANT #

FUND DATE BEGINNING ENDING AMOUNT

General 10/7/2013 4043679 4043744 1,194,308.58 General 10/15/2013 4046979 4047064 108,575.24 General 10/21/2013 4049492 4049542 164,278.15 General 10/28/2013 4055414 4055472 59,405.62

Categorical 1 10/7/2013 4043745 4043745 3,037.98 Categorical 1 10/15/2013 4047065 4047070 10,280.09 Categorical 1 10/21/2013 4049543 4049546 910.24 Categorical 1 10/28/2013 4055473 4055478 1,349.23

Categorical 2 10/7/2013 4043746 4043755 9,540.72 Categorical 2 10/15/2013 4047071 4047084 18,301.99 Categorical 2 10/21/2013 4049547 4049556 26,065.24 Categorical 2 10/28/2013 4055479 4055490 31,603.28

Child Development 10/7/2013 4043756 4043761 3,446.80 Child Development 10/15/2013 4047085 4047087 1,571.35 Child Development 10/28/2013 4055491 4055492 3,286.33

MC Farm 10/7/2013 4043762 4043764 1,407.17 MC Farm 10/15/2013 4047088 4047092 4,130.56 MC Farm 10/21/2013 4049557 4049565 7,914.97 MC Farm 10/28/2013 4055493 4055496 718.18

Capital Projects 10/7/2013 4043765 4043766 2,365.44 Capital Projects 10/15/2013 4047093 4047100 15,431.83 Capital Projects 10/28/2013 4055497 4055499 28,167.69

ASMC 10/7/2013 4043767 4043768 150.43 ASMC 10/21/2013 4049566 4049568 1,006.24 ASMC 10/28/2013 4055500 4055502 510.05

1,697,763.40

MERCED COLLEGE OFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 14-29December 3, 2013

B. Payroll Registers:General 10/10/2013 496,927.79Work Study 10/10/2013 102,966.00General 10/31/2013 2,372,947.62

Total: 2,972,841.41

Annual totalsJul-13 1,777,324.98Aug-13 2,675,423.84Sep-13 2,926,371.11Oct-13 2,972,841.41

Total: 10,351,961.34

C. Trip Requests:General Fund 18,377.00 Categorical I Fund 2,133.00 Categorical II Fund 3,385.00 Child Development Fund 203.00 MC Farm Fund - ASMC Fund 97.00 Total: 24,195.00

MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95348-2898

Resolution 14-24

REQUEST FOR INTRABUDGET TRANSFER November 25, 2013 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the GENERAL FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 3rd day of December, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

3000 133 7000 41,527

TOTAL 41,660

2000 3,275 4000 5,522 5000 10,953 6000 21,910

TOTAL 41,660


Merced, CA 95348-2898

RESOLUTION 14-25 FOR USE OF UNBUDGETED FUNDS

October 28, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $33,423 listed below.

a) 8889 Other Local Revenue – Rebates 33,423 + a) To provide for ADA consulting (Schultz)

PASSED AND ADOPTED, this 3rd day of December 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_____NOES______ABSENT_______ Signed___________________

Secretary of the Board Date____________________


Merced, CA 95348-2898


November 25, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $2,652 listed below.

8889 Other Student Fees – Graphic A & D 2,652 + a) To provide for art/photo materials (Kistler)

PASSED AND ADOPTED, this 3rd day of December 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:




Merced, CA 95348-2898


November 25, 2013 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the ASMC FUND be increased by $35 listed below.

8895 Club Revenue 35 + To augment from club activities (Lovelace)

PASSED AND ADOPTED, this 3rd day of December, 2013, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:



PERSONNEL SCHEDULE 14-30 December 4, 2013

Following are personnel actions which have occurred since the previous meeting of the Board of Trustees: Faculty/Administrative Employment

A. Regular None

B. Adjunct/Overload Note: Hourly instructional assignments are contingent upon adequate enrollment per class.

Employee Assignment Salary Hire Date * Bell, Steve 2013 Career and Industry Day

Plant Science/Crops 200 stip Fall 13

Blackmore, Cynthia 2013 Career and Industry Day Business

200 stip Fall 13

Carvalho, Suzanne 2013 Career and Industry Day AOM

200 stip Fall 13

* Cazares, Kitty 2013 Career and Industry Day ALLH

200 stip Fall 13

* Cazares, Kitty CNA Director 55.27 Fall 13 * Clifford, Jeanie Psyc 01a Load Bank 54.34 Fall 13 * Col-Hamm, Caren 2013 Career and Industry Day

ALLH 200 stip Fall 13

Cronk, La Von 2013 Career and Industry Day Foods and Nutrition

200.00 Fall 13

R Davies, Robert Phsc 01, Geol 01, Astr 01 49.81 Fall 13 R Dawson, Denisha Chem 04a, Chem 02a 53.41 Fall 13 * Donaher, Kimberly 2013 Career and Industry Day-

Agriculture Business 200 stip Fall 13

R Estrella, Carl Study Central, Biol 02 56.20 Fall 13 * Farao, Jaime 2013 Career and Industry Day

Animal Science 200 stip Fall 13

* Fishman, Darol 2013 Career and Industry Day Diesel Equipment Technology

200 stip Fall 13

* Fritz, Karen 2013 Career and Industry Day Business

200 stip Fall 13

R Goodfellow, Kimber Biol 01 49.85 Fall 13 * Gregory, Aaron 2013 Career and Industry Day

Automotive Tech 200 stip Fall 13

Employee Assignment Salary Hire Date * Hamilton, Aaron 2013 Career and Industry Day

Electronics 200 stip Fall 13

* Hiser, Robert 2013 Career and Industry Day Auto Body

200 stip Fall 13

* Hoornaert, Don 2013 Career and Industry Day Automotive Tech

200 stip Fall 13

R Jordan, Lana Edu 12b, Phys 04a 56.20 Fall 13 * Kanemoto, Kathleen 2013 Career and Industry Day

Computer Science 200 stip Fall 13

R Keller, Susan Biol 16 54.38 Fall 13 * Leonard, Brandon Edu 112b 54.34 Fall 13 I Lytle, John Biol 01 53.41 Fall 13 R Macias, Mireya Biol 01 55.27 Fall 13 * Marquez, Martina First Time Teaching an Online

Class 850 stip Fall 13

* Marques, Martina 2013 Career and Industry Day CLDV

200 stip Fall 13

* McBride, Jennifer Tut 106 56.20 Fall 13 * Nagano, Jeffrey Basic, Int, Adv Electrical

Refrigeration Training 1,000 stip 1,000 stip 1,000 stip 2,000 stip

Fall 13

* Nagano, Jeffrey 2013 Career and Industry Day HVAC Industrial Maintenance

200 stip Fall 13

* Ortiz, Keri Study Central Workshop (2) 50 stip 50 stip

Fall 13

* Perlin, Alana 2013 Career and Industry Day Digital Media

200 stip Fall 13

* Reintke, Toni Social Media Strategy, Planning for your Business, Curriculum Development

875 stip 225 stip

Fall 13

* Roduner, Stacey 2013 Career and Industry Day CLDV

200 stip Fall 13

R Tenn, Brandon Chem 02a 53.41 Fall 13 * Thornburgh, James 2013 Career and Industry Day

Crafting 200 stip Fall 13

R Vierra, Sandra Biol 01, Biol 50 50.74 Fall 13 * Walls, William 2013 Career and Industry Day

Solar/ Sisco 200 stip Fall 13

R Wilson, Krista Chem 02a 56.20 Fall 13 R Albano, Valerie Biol 18 54.34 Fall 13 Blackmore, Cynthia First Time Teaching an Online

class 850 stip Fall 13

R Boyle, Steven Weld 07, 40a, 06 53.45 Fall 13 I Hansford, Carissa Mceli 46.13 Fall 13

Employee Assignment Salary Hire Date R Heft, April Renee Cldv 07, 04 47.95 Fall 13 * Latham, Eldon Biol 16 53.45 Fall 13 R Mathews, Patricia Personal Counseling 54.34 Fall 13 * Nagano, Jeffrey Elct 42a, Indt 51, 40 48.92 Fall 13 * Narvaez, Josefina Math c 54.34 Fall 13 R Patton, Marvin Tit 106, Study Central, Cldv

37,06,03 47.95 Fall 13

R Roduner, Stacey Cldv 03, 02 54.38 Fall 13 * Schindler, Wanda Regn 18, Edu 112 55.27 Fall 13 * Schindler, Wanda Regn 18 55.27 Fall 13 R Schindler, Wanda Regn 18, Edu 112 55.27 Fall 13 I InitialHire R Revised * Full-time faculty e equivalency C. Separations None D. Miscellaneous

None Classified/Management Employment

A. Regular

Employee Assignment Salary Hire Date Garcia, Arturo Financial Aid

Advisor $2,381/mo 12/16/13

Martinez, Nichole Financial Aid Advisor

$2,381/mo 12/4/13

B. Hourly/Short-term

Employee Assignment Salary Hire Date Adams, Matt Security Guard $12.46/hr 10/31/13-11/11/13 Adams, Matt Security Guard $12.46/hr 11/2/13-11/3/13 Bauer, Aleta CS Instr Ceramics $140.00 stip 8/15/13-10/3/13 Bell, Betsy CS Instr Lap Swim $133.00 stip 9/3/13-10/31/13 Betady, Edwin Security Guard $12.46/hr 10/31/13-11/11/13 Bird, Clark CS Instr Lap Swim $318.00 stip 9/3/13-10/31/13 Cagle, Richard CS Instr Splashball $172.00 stip 8/12/13-10/2/13 Chambers, Brian Security Guard $12.46/hr 10/31/13-11/11/13

Employee Assignment Salary Hire Date Chambers, Brian Security Guard $12.46/hr 11/2/13-11/3/13 Delahaye, Robert Security Guard $12.46/hr 10/31/13-11/11/13 Duran, Ronald CS Instr Aikido $206.00 stip 9/3/13-10/31/13

Dwyer, Kevin

CS Instr Adv Water Polo Sess 1

$755.00 stip

8/12/13-10/2/13

Dwyer, Kevin CS Instr Lap Swim $133.00 stip 9/3/13-10/31/13

Dwyer, Kevin

CS Instr Beg Water Polo

$242.00 stip

8/12/13-10/2/13

Friedland, Fred

CS Instr Fencing for Fun

$390.00 stip

8/6/13-10/29/13

Friedland, Fred

CS Instr Play Production

$216.00 stip

8/5/13-10/27/13

Gardner, Patric Security Guard $12.46/hr 10/31/13-11/11/13 Garris, Colleen CS Instr Fitness Lab $318.00 stip 9/3/13-10/31/13 Gentry, Seth CS Instr Lap Swim $133.00 stip 9/3/13-10/31/13

Gonzalez, Nancy

CS Instr Belly Dancing- Noon

$385.00 stip

8/19/13-10/9/13

Gonzalez, Nancy

CS Instr Belly Dancing- pm

$343.00 stip

9/3/13-10/24/13

Gonzalez, Nancy

CS Instr Intermediate Belly Dancing

$66.00 stip

9/4/13-10/23/13

Gossett, William CS Instr Ceramics $455.00 stip 8/12/13-10/7/13 Greene, Tanner CS Instr Lap Swim $385.00 stip 9/3/13-10/31/13 Imbrogno, Roger CS Instr Fitness Lab $318.00 stip 9/3/13-10/31/13

Jones, Armeda

CS Instr Fitness Boot Camp

$584.00 stip

9/3/13-10/31/13

Lobao, Christy

CS Instr Sugar Cookie Decorating

$112.00 stip

10/5/13

Lopez, Lucy Security Guard $12.46/hr 11/2/13-11/3/13

Nicholas, Natalie

Matric/Outreach Assist

$13.08/hr

10/21/13-6/30/14

Ortega, Rocio Secretary-CS $13.08/hr 11/12/13-2/26/14

Redd-Hallman, Hannah

Lib Media Tech II

$14.45/hr

Extend to 12/12/13

Rivero, Rachel CS Instr Lap Swim $118.00 stip 9/3/13-10/31/13

Sabbah, Dalia

CS Instr Adv Water Polo Sess 2

$100.00 stip

8/12/13-10/2/13

Sabbah, Dalia CS Instr Lap Swim $207.00 stip 8/12/13-10/2/13

Sabbah, Dalia

CS Instr Beg Water Polo

$171.00 stip

8/12/13-10/2/13

Saechao, Saan Security Guard $12.46/hr 10/31/13-11/11/13 Strickland, Robert CS Instr Lap Swim $318.00 stip 9/3/13-10/31/13 Velasco, Eva CS Instr Zumba $158.00 stip 9/9/13-10/30/13 Walton, Tracy CS Instr Yoga $615.00 stip 8/13/13-10/10/13

I InitialHire R Revised

C. Separations None

D. Miscellaneous

Employee Assignment Action Dates Loera, Freddy Program Assist Temp Reclass 11/4/13-11/27/13

Morales, Yadira

Stu Clerk I

Increase in assign 19 to 40 hrs

10/28/13-11/22/13

Morales, Yadira Stu Svcs Assist Temp Reclass 10/28/13-11/22/13

Last Name First Name Work CenterAguilar Ilse Tutorial - LBBaez Manuel TutorialBenfield Elnecave Francis IT-ElectronicsBynum Lamar AthleticsCorchado Ericka Tutorial - LBCosta Allison Tutorial - LBCrutcher Deanna Tutorial - LBCunha Steven Tutorial - LBDeeming Matthew Tutorial-LBFleming Mia TAACCCTGarcia-Renoso Diego Tutorial-LBGlenn Hannah TutorialJohnson Janique TAACCT Grant OfficeKanaeholo Joseph TAACCCT GrantLee Yang IT - AutoLundell James ITSMontilliano Ricardo AthleticsNails Damon AthleticsPoole Luke TAACCCT GrantReadd Nancy AgricultureRodriguez Gabriel Tutorial - LBSedillo Veronica Tutorial - LBShowalter Trevor Tutorial

General FundDecember 2013 Hires

Last Name First Name Work CenterAlmarode Crystal TutorialArcher Devonta AthleticsArellano Erendira ArtBinning Natalie TutorialBorden Tekerra Fitness LabBounlangsy Mavitra Boys & Girls ClubBrandon Marie Child Development CenterBray Terri TutorialBrooks Lyniece Counseling/Welcome DeskBuffer Rebecca CALFireCarter Danielle DSS - LBChang Pa Computer LabCharles Ronald AthleticsCisneros Joseph Computer LabClark Jaquan AthleticsColburn Lindsey Child Development CenterCole Joshua AgricultureCollier Alvin Boys & Girls ClubCrawford Christopher AthleticsCross Stephon AthleticsDavis Ismaaeel AthleticsDixon Geremi AthleticsDominguez Sandra Taher - CalWORKsDuenes Marisela AthleticsEpperson Monique LibraryEscobar Ortega Elizabth Financial AidEvans Aleesa Boys & Girls ClubEvans Aleesa Boys & Girls ClubGois Anthony Operations - LBGuyton DeMario AthleticHer Meng TutorialHunter Breanna Counseling/Welcome DeskHurtado Fernando TransportationJohnson Chris ProgramKue Pang Fiscal ServicesLaidlaw Annette IT-HVACLeslie-Cipriano Cathleen TaherLotulelei Christina AthleticsMagana Flores Andres Boys & Girls ClubMartinez Maricela Tutorial

Federal Work StudyDec-13

Martinez Richard IT-Welding LabMartinez Ignacio TutorialMcCart Samuel TheaterMcClendon Alyssha Tutorial - LBMcGuinness Stephanie TutorialMosley Tahrealle AthleticsMuse Dallon Boys & Girls ClubNelson Reginald Computer LabNelson Isha Child Development CenterOchoa Gricel TutorialOrtiz Erin Tutorial CenterPulido Erika Child Development CenterRamirez Anthony ArtRamos-Alvarez Ariana Student Services - LBRivera Kaitlin Continuing EducationSaelee Lai LibrarySalas Liliana Welcome DeskSallis Kendrick Gym AssistantStokes Eric AthleticsSutton Mellissa Tutorial - LBThomas Tazarium AthleticsTongamoa Sione AthleticsValles Angelica Admissions & RecordsValtierra Christina Study CentralWilson Paul AthleticsYang Mai Child Development CenterZaragoza Celia Allied Health

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT DECEMBER 3, 2013, MEETING OF THE BOARD

Schedule 14-31

Item: Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period.

Fund Purchase

Orders Dollar Amount General Fund (110) 41

$92,969.67

Board Designated Fund (121) 1

$15,941.00

Categorical Fund I (123) 6

$13,385.32

Categorical Fund II (124) 20

$26,998.08

Child Development Fund (330) 0

$0.00

Merced College Farm Fund (340) 1

$304.50

Capital Projects Fund (410) 4

$2,826.84

Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 73

$152,425.41

Note: All vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated October 24, 2013, through November 20., 2013, are reflected above. For this period a total of 73 Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Purchase Orders listed above.

PO_NO PREFERRED_NAME PO_DATE PO_GL_AMTP0036400 Amazon/GE Money Bank 11/20/2013 0:00 293.56P0036401 Amazon/GE Money Bank 11/20/2013 0:00 270.58P0036402 Amazon/GE Money Bank 11/20/2013 0:00 52.3P0036403 Hearlihy 11/20/2013 0:00 46.68P0036392 Harland Technology Services 11/19/2013 0:00 5466P0036393 Harland Technology Services 11/19/2013 0:00 1168P0036394 Harland Technology Services 11/19/2013 0:00 1822P0036395 Bobs Auto Paint & Equipment 11/19/2013 0:00 62.79P0036396 Printronix Inc 11/19/2013 0:00 132.96P0036397 Impact Marketing 11/19/2013 0:00 4712P0036398 IBM Corporation 11/19/2013 0:00 1839.93P0036399 SCIFIT 11/19/2013 0:00 66.43P0036390 LC Action Police Supply 11/18/2013 0:00 1810.21P0036391 Impact Marketing 11/18/2013 0:00 8914P0036384 Pro Tech Security & Electronics 11/15/2013 0:00 15941P0036385 ETS/Institutional Toefl 11/15/2013 0:00 25.63P0036386 Clay Mix 11/15/2013 0:00 941.84P0036387 Keller Group 11/15/2013 0:00 295.65P0036388 Integra Biosciences Corp. 11/15/2013 0:00 235.44P0036389 Fisher Science Education 11/15/2013 0:00 592.46P0036379 Pocket Nurse Enterprises 11/14/2013 0:00 1979.92P0036380 Moore Medical, LLC 11/14/2013 0:00 11.12P0036381 IMEDIA WEST 11/14/2013 0:00 300P0036382 Image Sales, Inc. 11/14/2013 0:00 1932P0036383 California Contract Commercial Designs Inc 11/14/2013 0:00 347.5P0036378 Ordway Corporation 11/13/2013 0:00 20671.2P0036372 Uline, Inc. 11/12/2013 0:00 344.71P0036373 CDW GOVERNMENT INC. 11/12/2013 0:00 278.35P0036374 Effective Air Systems Corp. 11/12/2013 0:00 772.36P0036375 The Westin St. Francis Hotel 11/12/2013 0:00 758.6P0036376 Schoettler Tire Inc 11/12/2013 0:00 997.92P0036377 Musson Theatrical 11/12/2013 0:00 161.83P0036368 Harbor Freight Tools 11/8/2013 0:00 179.75P0036369 IMEDIA WEST 11/8/2013 0:00 600P0036370 Taher, Campus Dining 11/8/2013 0:00 441.45P0036371 ETS/Institutional Toefl 11/8/2013 0:00 362.4P0036364 Melo's Gas & Gear, Inc. 11/7/2013 0:00 59.64P0036365 Snap-On Equipment Solutions 11/7/2013 0:00 68.84P0036366 Dompe Warehouse Co 11/7/2013 0:00 304.5P0036367 Sigma-Aldrich Inc 11/7/2013 0:00 66.64P0036362 Wallcur, LLC 11/6/2013 0:00 634.39P0036363 Foundation for California Community Colleges 11/6/2013 0:00 2000P0036361 Moore Medical, LLC 11/5/2013 0:00 593.2P0036356 Hotsy Pacific 11/4/2013 0:00 130.9P0036357 LJS Construction 11/4/2013 0:00 874.8P0036358 CDW GOVERNMENT INC 11/4/2013 0:00 78.03

P0036359 Carolina Biological Supply 11/4/2013 0:00 42.83P0036360 Carolina Biological Supply 11/4/2013 0:00 47.46P0036354 Visiplex, Inc. 11/1/2013 0:00 294.28P0036351 Lowe's 10/31/2013 0:00 29.14P0036352 LERN 10/31/2013 0:00 640P0036353 Associates Lock & Safe Serv 10/31/2013 0:00 814.54P0036342 Uline, Inc. 10/30/2013 0:00 405.44P0036343 Safety Emporium 10/30/2013 0:00 136.62P0036344 Wilkey Industries, Inc. 10/30/2013 0:00 626.4P0036345 Fisher Science Education 10/30/2013 0:00 194.88P0036346 Mc Conkey Co 10/30/2013 0:00 5097.84P0036347 Draftingsteals 10/30/2013 0:00 77.18P0036348 Merced College Bookstore 10/30/2013 0:00 10751.16P0036349 Staples Advantage 10/30/2013 0:00 52.05P0036350 Staples Advantage 10/30/2013 0:00 132.97P0036341 Amazon/GE Money Bank 10/29/2013 0:00 763.04P0036332 Cyberguys 10/28/2013 0:00 365.01P0036333 Medcom Trainex 10/28/2013 0:00 348.79P0036334 Pocket Nurse Enterprises 10/28/2013 0:00 352.84P0036335 YES ESL International, Inc. 10/28/2013 0:00 37375P0036336 Robot Mesh 10/28/2013 0:00 215.44P0036337 Smith Auto 10/28/2013 0:00 405P0036338 Scantron Corp 10/28/2013 0:00 234.89P0036339 Scantron Corp 10/28/2013 0:00 1207.94P0036340 Atlex.Com 10/28/2013 0:00 600.16P0036330 Extreme Entrepreneurship Education LLC 10/25/2013 0:00 9750P0036331 Merced County Office of Education Support Services Dept 10/25/2013 0:00 1035P0036329 Johnson Plumbing, Inc. 10/24/2013 0:00 790

152425.41


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT DECEMBER 3, 2013, MEETING OF THE BOARD

Schedule 14-32

Item: Blanket Purchase Order Review Presented By: Joanne Schultz For: Information Action X Background Information Purchase orders in accounts and funds indicated were issued during this reporting period. Fund BPO’s Dollar Amount General Fund (110) 10

$65,680.00

Board Designated Fund (121) 0

$0.00

Categorical Fund I (123) 1

$700.00

Categorical Fund II (124) 4

$7,400

Child Development Fund (330) 0

0.00

Merced College Farm Fund (340) 0

$1,600.00

Capital Projects Fund (410) 4

$527,159.90

Merced Bond Construction Fund (420) 0

$0.00

Los Banos Bond Construction Fund (421) 0

$0.00

Total 19

$600,939.90

Note: All vouchers, including payments for the above Blanket Purchase Orders, are reflected on the Accounts Payable Warrant Report. Blanket Purchase Orders dated October 24, 2013, through November 20, 2013, are reflected above. For this period a total of 19 Blanket Purchase Orders were processed. Recommendation/Requested Action It is recommended that the Board approve all active Blanket Purchase Orders listed above.

BPO_NO PREFERRED_NAME BPO_DATE BPO_TOTAL_AMTB0013477 Ellucian Inc. 11/19/2013 0:00 30000B0013475 Smart & Final Stores LLC 11/18/2013 0:00 500B0013476 Smart & Final Stores LLC 11/18/2013 0:00 500B0013473 Labworks Equipment Service, Inc. 11/15/2013 0:00 1000B0013474 Hewlett-Packard Co. 11/15/2013 0:00 454417.65B0013471 Lowe's 11/14/2013 0:00 250B0013472 R F MacDonald Co 11/14/2013 0:00 56317.25B0013470 Michele Fagundes 11/12/2013 0:00 5400B0013469 Thermo Fisher Scientific 11/5/2013 0:00 880B0013468 Harry Parks Electric 10/31/2013 0:00 12000B0013465 Lowe's 10/30/2013 0:00 1000B0013466 North American Technical Services 10/30/2013 0:00 1000B0013467 Staples Advantage 10/30/2013 0:00 200B0013461 T B A Auto Parts 10/28/2013 0:00 200B0013462 Merced County Fire Dept 10/28/2013 0:00 24250B0013463 Merced City Fire Department 10/28/2013 0:00 7600B0013464 Office Depot 10/28/2013 0:00 300B0013459 Office Depot 10/24/2013 0:00 700B0013460 Stonhard 10/24/2013 0:00 4425

600939.9


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE DECEMBER 3, 2013 MEETING OF THE BOARD

Schedule 14-33 Item: Authorization To Declare Unusable Furniture and Equipment

Surplus Property Presented By: Joanne Schultz For: Information Action X

Background Information The District Warehouse has miscellaneous equipment listed below that is in unusable condition. Each item is no longer needed by the District and has an estimated value of less than $5,000. Quantity Unit Description Department 35 Ea Cots CDC 1 Ea 5 Drawer File Cabinet Counseling 3 Ea Typewriters Various 5 Ea Keyboard Various 5 Ea Monitor Stands Counseling 2 Ea Hanging Folder Frames Counseling 1 Ea Typewriter Stand Counseling 1 Ea Ford 8000 Tractor AG 1 Ea Massey Ferguson 135 Tractor AG 1 Ea John Deere 8430 Tractor AG 1 Ea Case 580 B Backhoe AG 1 Ea CAT 65 Challenger Tractor AG 1 Ea Table Extension Bus Div 1 Ea AV Podium Bus Div 2 Ea Chairs Bus Div 4 Ea Tables Various 1 Ea 2 Drawer File Cabinet Job Placement 7 Ea Printers Various 3 Ea Video Cameras Various 1 Ea Copier Student Fees 2 Ea Desks Various

The Board of Trustees has the authority under section 81450-81452 of the Education Code to sell, auction, donate, or otherwise dispose of District equipment or materials that are unusable, obsolete, or no longer needed for District use.

Recommendation/Requested Action Board approval is requested to declare these items surplus property and authorize disposal of the property in accordance with the Education Code directive.

CURRICULUM REVISIONS FROM November 7, 2013 (Changes effective Summer 2014 unless stated otherwise)

Schedule 14-34

DISTANCE EDUCATION PERMANENCY AOM-59 Medical Coding and Billing BUS-10 Introduction to Business COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES ADST-46 Addiction Education and Prevention AGBS-12 Agricultural Accounting ANTH-10 Southeast Asian Culture: Emphasis Hmong Culture AOM-59 Medical Coding and Billing ASTR-01L Introductory Astronomy Lab AUTO-48A Special Problems in Auto Transmissions and Drive Trains AUTO-48D Special Problems in Automotive Suspension AUTO-48E Special Problems in Automotive Brakes BUS-35 Money Management CPSC-07 Discrete Structures ECON-02 Introduction to Macroeconomics MGMT-50G Decision Making and Problem Solving MGMT-50I Attitude in the Workplace PHED-13B Lifeguard Training RADT-16D Fluoroscopy RADT-40 Radiologic Science I RADT-41 Introduction to Medical Imaging RADT-42 Radiologic Procedures I RADT-43A Radiologic Procedures II RADT-43B Clinical Education I RADT-44A Radiologic Science II RADT-44B Clinical Education II RADT-45A Radiologic Procedures III RADT-45B Clinical Education III RADT-45C Advanced Radiologic Procedures I RADT-45D Radiologic Pathology RADT-50 Career Exploration in Medical Imaging RADT-67A Advanced Radiologic Procedures II RADT-67B Advanced Clinical Education I RADT-68A Radiologic Science III RADT-68B Advanced Clinical Education II RADT-69A Integrative Study in Radiography RADT-69B Advanced Clinical Education III RADT-69C Sectional Anatomy SKLS-210 Daily Living Skills SOCL-760 Career and Life Planning TITLE 5 CONTENT REVIEW/SLO UPDATE AOM-50A Keyboarding AOM-60 Business English BUS-10 Introduction to Business BUS-18A Business Law COOP-41A Cooperative Education in (subject) COOP-41B Cooperative Education in (subject) COOP-41C Cooperative Education in (subject) COOP-41D Cooperative Education in (subject)

HIST-04A History of Civilization: Part I MGMT-50B Values and Ethics MGMT-50C Time Management MGMT-50D Communication in the Workplace MGMT-50F Team Building MGMT-50H Customer Service MGMT-51F Conflict Resolution MGMT-51G Stress Management MGMT-52C Successful Business Speaking MGMT-52D Managing Organizational Change TITLE 5 CONTENT REVIEW (CTE) CLDV-01 Child Growth and Development CLDV-03 Principles and Practices of Teaching Young Children CLDV-07 Introduction to Curriculum for the Young Child NEW COURSE PROPOSALS MATH-07 Discrete Structures IGETC/CSU-GE/AA BREADTH AND UC-TCA: SUBMISSION PROPOSALS MATH-07 Discrete Structures UC-TCA, IGETC-Area 2A, CSU-GE-Area B4 IGETC/CSU-GE/AA BREADTH AND UC-TCA: SECOND READING MATH-02H Honors Precalculus MCCD-Area A2 IGETC/CSU-GE/AA BREADTH AND UC-TCA: FIRST READING KINE-23 Lifeguard Training MCCD-Area E2 MATH-07 Discrete Structures MCCD-Area A2 MGMT-50B Values and Ethics MCCD-Area E1 MGMT-50C Time Management MCCD-Area E1 MGMT-50D Communication in the Workplace MCCD-Area E1 MGMT-50F Team Building MCCD-Area E1 MGMT-50G Decision Making and Problem Solving MCCD-Area E1 MGMT-50H Customer Service MCCD-Area E1 MGMT-50I Attitude in the Workplace MCCD-Area E1 MGMT-51F Conflict Resolution MCCD-Area E1 MGMT-51G Stress Management MCCD-Area E1 MGMT-52C Successful Business Speaking MCCD-Area E1 MGMT-52D Managing Organizational Change MCCD-Area E1 COMPUTER AND INFORMATION LITERACY: FIRST READING RADT-10 Introduction to Radiologic Sciences and Health Care RADT-12B Clinical Education I RADT-13 Radiologic Sciences I RADT-14B Clinical Education II RADT-15B Clinical Education III RADT-15D Radiologic Pathology RADT-16B Advanced Clinical Education I RADT-17B Advanced Clinical Education II RADT-18B Advanced Clinical Education III RADT-18C Sectional Anatomy COURSE INACTIVATION PHED-14A Dance Choreography

CURRICULUM REVISIONS FROM November 21, 2013

(Changes effective Summer 2014 unless stated otherwise)

DISTANCE EDUCATION PERMANENCY CLDV-38 Children With Special Needs CLDV-57 Child Abuse and Neglect COURSE CHANGES/TITLE 5 CONTENT REVIEW/SLO UPDATES AGBS-10 Introduction to Agriculture Business AGBS-18 Agricultural Computer Applications CLDV-11 Introduction to Early Intervention CLDV-38 Children With Special Needs CLDV-57 Child Abuse and Neglect PHED-36C Theory and Analysis of Baseball TUTR-35 Tutorial Seminar TITLE 5 CONTENT REVIEW (CTE) WWT-60 Water Treatment Plant Operations WWT-61 Introduction to Wastewater Treatment WWT-62 Water/Wastewater Calculations WWT-63 Advanced Water Treatment Plant Operations WWT-64 Advanced Wastewater Treatment NEW COURSE PROPOSALS ATHL-02A Off-Season Conditioning for Baseball EMER-52 Emergency Medical Technician 1 Refresher IGETC/CSU-GE/AA BREADTH AND UC-TCA: SUBMISSION PROPOSALS

ATHL-02A Off-Season Conditioning for Baseball CSU-GE-Area E1

CLDV-38 Children With Special Needs CSU-GE-Area E1 IGETC/CSU-GE/AA BREADTH AND UC-TCA: SECOND READING KINE-23 Lifeguard Training MCCD-Area A2 MATH-07 Discrete Structures MCCD-Area E1 MGMT-50B Values and Ethics MCCD-Area E1 MGMT-50C Time Management MCCD-Area E1 MGMT-50D Communication in the Workplace MCCD-Area E1 MGMT-50F Team Building MCCD-Area E1

MGMT-50G Decision Making and Problem Solving MCCD-Area E1

MGMT-50H Customer Service MCCD-Area E1 MGMT-50I Attitude in the Workplace MCCD-Area E1 MGMT-51F Conflict Resolution MCCD-Area E1 MGMT-51G Stress Management MCCD-Area E1 MGMT-52C Successful Business Speaking MCCD-Area E1 MGMT-52D Managing Organizational Change MCCD-Area E1 IGETC/CSU-GE/AA BREADTH AND UC-TCA: FIRST READING

ATHL-02A Off-Season Conditioning for Baseball MCCD-Area E2

CLDV-38 Children With Special Needs MCCD-Area E1

COMPUTER AND INFORMATION LITERACY: SECOND READING RADT-10 Introduction to Radiologic Sciences and Health Care RADT-12B Clinical Education I RADT-13 Radiologic Sciences I RADT-14B Clinical Education II RADT-15B Clinical Education III RADT-15D Radiologic Pathology RADT-16B Advanced Clinical Education I RADT-17B Advanced Clinical Education II RADT-18B Advanced Clinical Education III RADT-18C Sectional Anatomy PROGRAM CHANGES A.S. Diagnostic Radiologic Technology (12700.AS) C.F. Diagnostic Radiologic Technology (12700.CF) C.B. Entry Level Welding (09800.CB) to C.E. Entry Level Welding (09800.CE) COURSE INACTIVATION: EFFECTIVE SUMMER 2015 RADT-69D Principles of Venipuncture

Merced Community College District Resolution of Appreciation

Honoring Karen Wallace

WHEREAS, Karen Wallace has completed 35 years of service in the Merced Community College District;

WHEREAS, Karen Wallace has devoted her career to the support of education;

WHEREAS, Karen Wallace has promoted high ethical and performance standards as an active member of the classified service; and

WHEREAS, Karen Wallace has been a dedicated and loyal member of

the classified staff; now, therefore be it RESOLVED that the Board of Trustees of the Merced Community

College District hereby expresses its deep appreciation and gratitude for 35 years of dedicated service and professional contributions to the college community.

PASSED AND ADOPTED this 3rd day of December, 2013 by a

unanimous vote of the Board.

Signed Dennis Jordan President, Board of Trustees

Signed

Ronald C. Taylor, Ph.D. Superintendent/President


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE DECEMBER 3, 2013 MEETING OF THE BOARD

Item: 2014-2015 Budget Development Calendar Presented by: Joanne Schultz For: Information Action X Background Information One of the most significant responsibilities of a community college district is the preparation and presentation of the annual budget.

The timelines and requirements for publication and availability of a community college district’s budget are specifically outlined in the California Code of Regulations Title V 58302. These requirements include the approval of a Budget Development Calendar, adoption of the District’s Tentative Budget on or before July 1 and subsequent adoption of a Final Budget prior to September 15. In addition, a public hearing must be held prior to the adoption of the final budget with appropriate publication in a local newspaper making the proposed budget available for public inspection.

The process of developing a Merced Community College District Budget is an ongoing function and must be addressed by the Board and administration throughout the academic year. In order to effectively develop a fiscal document that reflects the goals and objectives of the District, the budget process must include a well-defined Budget Calendar.

After conferring with the Merced College Budget Committee, the attached Budget Development Calendar for preparation of the 2014-15 budgets is hereby submitted for approval. Included in this calendar are not only the budget development steps, but also the significant planning milestones related to the master planning process.

Recommendation/Requested Action It is recommended that the Board of Trustees accept the 2014-2015 Merced College Budget Development Calendar. Attachments Proposed 2014-2015 Merced College Budget Development Calendar

2014-15 MERCED COMMUNITY COLLEGE DISTRICT BUDGET DEVELOPMENT CALENDAR

Presented to Board __________

Preliminary Budget O

CTO

BER

2013

Budget Committee Reviews: • 2014-15 Draft Budget Development Calendar. • Responsibilities in Master Planning section handbook. • 2013-14 Resource Allocation list. • Reviews and approves 2013-14 augmentation requests.

NO

VEM

BER

2013

Budget Committee Reviews: • 2014-15 Final Budget Development Calendar. • First Quarter Financial report 311Q.

DECE

MBE

R 20

13

• 2014-15 Budget Development Calendar presented to Board of Trustees. • First Quarter Financial Report 311Q presented to Board of Trustees. • Vice President’s meet to merge and rank 2014-15 Resource Allocation lists from all Master

Planning committees and begin dialogue for planned expenditures.

JAN

UAR

Y 20

13

• Governor Brown releases 2014-15 State budget proposal. • Representatives from constituent groups are invited to attend the Governor’s State Budget

Workshop. • Budget Committee reviews Governor’s 2014-15 State budget proposal. • Vice President Administrative Services and Director Business & Fiscal Services present flex

training activity. • Budget Committee reports Governor’s 2014-15 State budget proposal to Educational Master

Planning Committee (EMPC).

FEBR

UAR

Y

2014

• Governor’s 2014-15 proposed budget presented to Board of Trustees. • Position Control Sheets, Budget Worksheets, and instructions distributed to Budget Managers.

(Business Services). • Vice Presidents transmit position control corrections/adjustments to Business Services. • Budget Committee reviews Second Quarter Financial Report 311Q. • Develop the 2014-15 revenue and expenditure assumptions and projections.

MAR

CH

2014

• Second Quarter Financial Report 311Q presented to Board of Trustees. • Vice President Administrative Services and Director Business & Fiscal Services meet with vice

presidents and budget managers to review restricted and unrestricted funds. Review will consist of changes for program review, adjustments for fixed costs, staffing and ideas for cost savings.

• Vice Presidents forward preliminary budget worksheets to Business Services. • President’s Cabinet receives 2014-15 Preliminary General Fund Budget assumptions and

scenarios. • Budget Committee receives presentation of 2014-15 Preliminary General Fund Budget a

ssumptions and scenarios.

APRI

L 20

14 • Preliminary General Fund Budget assumptions and scenarios 2014-15 presented to Board of

Trustees.

2014-15 MERCED COMMUNITY COLLEGE DISTRICT BUDGET DEVELOPMENT CALENDAR

Presented to Board __________

Tentative Budget AP

RIL

2014

• Budget Committee receives training plus budget updates. Planned expenditures committee provides updates as necessary.

• Second round Position Control Sheets, Budget Worksheets, and instructions distributed to Budget Managers. (Business Services).

• Vice Presidents transmit position control corrections/adjustments to Business Services for data entry.

MAY

20

14

• Governor’s May Revise released. • Vice Presidents transmit tentative budget worksheet changes and corrections to Business

Services. • President’s Cabinet receives 2014-15 Tentative Budget • Budget Committee reviews 2014-15 Tentative Budget based on May Revise. • EMPC receives 2014-15 Tentative Budget based on May Revise as informational item.

JUN

E 20

14 • 2014-15 Tentative Budget presented to Board of Trustees.

Final Budget

JULY

2

014

• Vice Presidents transmit position control corrections/adjustments and final budget worksheets to Business Services.

• President’s Cabinet receives 2014-15 Budget.

AUG

UST

20

14 • Budget Committee, holds special joint meeting with members of EMPC: Review of 2014-15 Final

Budget to include assumptions & planned expenditures. • EMPC receives 2014-15 Final Budget.

SEPT

EBM

ER

2014

• 2014-15 Final Budget presented to Board of Trustees at public hearing and workshop. • GANN Appropriations Limit presented to Board of Trustees.

1

Memorandum

To: Board of Trustees From: Ron Taylor, Superintendent/President Date: December 3, 2013 Subject: Fulltime Faculty Staffing Priorities & Proposed Recruitments for 2014-15

I offer the following priorities for the Board’s consideration.

Several years ago the Academic Senate, working with administration, organized a thorough process for prioritizing needs for fulltime faculty positions. The prioritization is done by a committee composed of faculty representatives from all areas together with four deans and the Director of the Learning Resources Center. The Prioritization Committee is chaired by the Academic Senate President.

Proposals are evidence-based, addressing several factors of importance: student learning outcomes, program review, strategic goals, college mission and vision, accreditation, regulations, funding sources, growth in program, growth in job demand, interdisciplinary collaboration, etc. Quantitative data reviewed vary according to the kind of position (instructor vs. librarian vs. counselor), but include enrollment history, productivity, ratio of part-time to full-time faculty, statistics on student completion, retention and success; student/counselor ratio, statistics specific to counseling (such as student educational plans); student/librarian ratio and other statistics specific to librarianship.

Proposals are presented both in writing and in person. They are evaluated based on specific criteria: how the position affects the college; external accreditation/certification/compliance; sources of funding available to support the position; program unique in the region; prospects for growth/high demand for jobs; affect on program enrollment, productivity and student success rates, as well as potential to increase diversity.

After the Committee ranking, the Academic Senate President forwards the recommendation to the Vice Presidents of Instruction and Student Personnel for their consideration, as well as to the Instructional Master Planning Committee and the Student Services Master Planning Committee for any recommended adjustments. The Educational Master Planning Committee reviews the recommended priorities, after which they are reviewed by the Superintendent/President. The Vice Presidents make separate recommendations, as needed.

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Traditionally, the Superintendent/President’s recommendation comes to the Board after recruitments have occurred, as in other staffing processes. During Spring 2013, I presented the Board with a recommended list prior to recruitment due to controversy surrounding possible non-replacement of SERP retirements. This year, I am presenting a similar ranked list of proposed recruitments in hopes that the Board will agree that the consideration of these priorities has been appropriate and thorough, and that moving forward with recruitments will serve the mission and needs of the college. My preference for the future would be that the Board would provide us with the goals we should be addressing in prioritizing proposals—so that the Academic Senate and administration could develop priorities in response to proposals that would fit within the Board’s goals and parameters.

My recommendation, embodied in the listing below, is based mainly on several factors, roughly weighted as follows:

1. The Committee’s Prioritization* 2. Mission-relatedness, Accomplishment of Strategic Plan Goals, Core Values 3. The College’s Fulltime Faculty Obligation for Fall 2014, under AB 1725 4. The College’s Compliance with the ‘Fifty Percent Law’ (E.C. 84362, Title 5 of C.C.R. 59200 et seq.) 5. Whether the program is current with regard to its Program Review obligations 6. Enrollment Impact 7. Program Impact 8. Cost of Fulltime Position when Part-time Faculty are available 9. Student Success Impact 10. Vice President Recommendations

*In addition to weighing these factors, we must note that three of the Committee’s most highly ranked priorities are replacements of vacancies that are pending. Two of the three are retirements that will occur at the end of the 2013-14 year and they are considered definite, but have not become official under our policy. The third of these pending vacancies depends on the possible promotion of a faculty member to a dean position—a possibility that won’t be resolved until late in Spring 2014 at the earliest. Due to the conditional nature of these vacancies, you will see that my determination includes conditions placed on each of these particular recruitments.

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Comm Rank

Position Proposed (Academic Disc.)

Status Notes Action Proposed** Notes

(FON: all) (50%: all but ^)

N/A RN (categorical) Replaces Fall 2013 departure--authorized

Authorized Accred. Reqt. (Program Impact)

1 Rad. Technology Replaces pending retirement Recruit, conditional***

Program Impact

2 Economics Replaces 2012-13 retirement Recruit Enrlmt; Program

3 History/Political Science, LB

Replaces Spr. 2013 resignation; interim Fall 2013

Recruit Enrlmt; Program

4 Criminology Replaces 2012-13 retirement Recruit Enrlmt; Program

5 Welding Replaces pending retirement Recruit, conditional***

Enrlmt; Program

6 Gen. Counseling Replaces 2012-13 retirement

Recruit, conditional on specific funding****

^; Program; Success

7 Physics/Physical Science New FT position

Recruit Program

8 English Replaces 2012-13 retirement; interim Fall 2013

Recruit Enrlmt

9 Child Development Replaces 2012-13 retirement Recruit Program

10 English, LB Replaces if Dean promotion; interim Fall 2013

Defer, conditional@

N/A; Enrlmt

11 Football Coach/Kinesiology

Replaces 2009 retirement & 2012-13 retirement

Recruit, conditional@@

Enrlmt; Program

12 Psychology

Replaces vacancy due to change in assignment (Addiction Studies)

Recruit Enrlmt; Program

13 Music Replaces 2012 Dean promotion Program 14 Career Counselor New FT position 15 English Replaces 2012-13 retirement Enrlmt 16 Art Replaces 2012-13 retirement Program 17 Human Services New FT position 18 Child Development New FT position 19 Photography Replaces 2007 retirement Program

20 DSS Counselor Replaces 2012-13 retirement

Recruit, conditional on specific funding****

^;Program; Success

21 English, LB New FT position Enrlmt 22 English New FT position Enrlmt 23 Child Development New FT position 24 English New FT position Enrlmt

N/A Comm. Studies New FT position, rec. by VP Enrlmt

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**NOTE (1): Authorization of any recruitment is subject to confirmation that the program has submitted their 2012-13 program review, and is on track to complete their 2013-14 program review on time.

***NOTE (2): The replacements for pending retirements are subject to receipt of a formal, complete letter of retirement from the incumbent faculty member by the close of business on December 12.

****NOTE (3): General Counseling position conditioned on allocation of sufficient SSSP (Student Success & Support Program, SB 1456) funds to cover the cost of the position. DSS Counselor conditioned on allocation of sufficient DSPS ( Disabled Student Programs and Services) funds to cover the cost of the position. Both recruitment announcements should indicate that the position is categorically funded, contingent annually on continued funding.

@ NOTE (4): This recruitment must be deferred, due to the uncertain nature of the vacancy addressed by the proposal, and the timing. The timing of a promotion to administration, if it occurs, would be late in 2013-14 at the earliest. Therefore it is prudent to defer recruitment of the putative vacancy until the outcome of administrative recruitments is known.

@@ NOTE (5): The coaching recruitment is conditional on the completion of a program review for athletics by December 12 (a program review for kinesiology has been done).

Summary Recommendation: that the District recruit a minimum of ten General Fund full-time faculty positions for 2014-15. In the event that any of proposed recruitments cannot be authorized (whether due to lack of a timely program review, or lack of a retirement letter, etc.), I will confer with the Academic Senate President concerning appropriate next steps. Action Requested: to affirm the priorities developed herein, and that appropriate recruitments should commence as soon as possible. (Actual hires will be recommended to the Board after each recruitment is successfully completed.)


BOARD AGENDA BACKUP


MERCED COMMUNITY COLLEGE DISTRICT AT THE December 3, 2013, MEETING OF THE BOARD

Item: First Reading - Board Policy and Administrative Procedures Presented by: Administration X For Information For Action Background Information The policies and administrative procedures have been vetted throughout the various constituents on campus and their feedback has been incorporated. The College Council has reviewed them all and forwards them to the Board for review. Recommendation/Requested Action The Board Policies/Administrative Procedures are presented for first reading. They will be presented for action at the next regular meeting of the Board of Trustees. Attachments BP 1200 – District Mission BP/AP 3144 – Cellular Telephones BP/AP 3720 – Acceptable Use & Social Media Policy AP 4031 – Textbook Selection AP 4105 – Distance Education AP 7212 – Part-time Faculty Hiring BP/AP 7215 – Flex Time

BOARD POLICY 1200 DISTRICT MISSION Reference: WASC/ACCJC Standard One

Students are our focus at Merced College. We set high standards to encourage students to reach their highest potential in a supportive environment. Diversity is a strength of our institution. Merced College is a leader in instruction and cultural activities. We value and respect all members of our community. We are known by the success of our students. In a rapidly changing and increasingly global society faced with great challenges, Merced College faculty, staff, and leadership are committed to continuously improving methods of providing an accessible, affordable, and relevant education that improves the quality of life for all students and their communities. Recognizing that education is never a mistake, Merced College serves as the gateway to the future by welcoming all students from our richly diverse region. We prepare our students for the next stage of their lives by providing the following:

• A supportive environment • Committed and caring faculty, staff, and leadership • Mutually beneficial community partnerships • State-of-the-art facilities • The latest technology

The mission is evaluated and revised on a regular basis. Reviewed 5/8/2010 Reviewed 11/2009 Adopted 5/7/02

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BOARD POLICY 3144 CELLULAR TELEPHONES

The Superintendent/President or designee is delegated authority by the Board to designate managers, supervisors or District employees to receive partial reimbursement for the use of a cellular telephone in conducting District business. There is no expectation of privacy in the use of a District owned cellular telephone. Adopted 6/15/04 See Administrative Procedure 3144

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ADMINISTRATIVE PROCEDURE 3144 – Cellular Telephones Motor vehicles, golf carts, farm vehicles and service cart drivers may not use their wireless or cellular telephones while operating their vehicles without a hands-free listening device unless pulled over and/or stopped. This prohibition does not apply to an emergency services professional using a wireless telephone while operating an authorized emergency vehicle. Drivers may use a wireless or cellular telephone to contact a law enforcement agency or public safety entity for emergency purposes. (REFERENCES: California Vehicle Code §23123 and 23123.5) In order to receive partial reimbursement for the cost of their cellular telephones, Pparticipants must be employed in a permanent District position and required by their supervisor to have a cellular telephone as part of their District duties. Office of District Administrative Services is responsible for authorizing the cellular telephone reimbursements for authorized and approved District employees. Managers and supervisors will request an individual to be authorized to receive cellular telephone reimbursement through their appropriate administrator vice president. The form will include the funding source. The area vice president will forward the approved request form to the Vice President of Administrative Services and she/he shall determine if it is in the best interests of the District to provide cellular or wireless telephone reimbursement at the District’s expense. The area vice president will forward the approved request form to the Vice President Administrative Services. The approved form will be forwarded to Accounts Payable to set up the monthly reimbursement to the employee. The amount of reimbursement, excluding the Superintendent/President and executive management vice presidents, will be based upon an amount equal to the base rate of a service provider based upon standards developed by the Vice President of Administrative Services or his/her designee. Any reimbursements to employees for their own wireless or cellular telephones may be excluded from taxable wages if the employee accounts for the expense pursuant to the Internal Revenue Service accountable plan. Each year the Board of Trustees will set a rate of reimbursement for the Superintendent/President commensurate with the requirements of his/her duties. This rate will also apply to the executive management team. Additionally, the District will provide to the Superintendent/President an internet service to provide for continuous

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communication via e-mail. The Superintendent/President’s employment contract will outline the reimbursement for cellular telephone to that position. Cancellation of service must be submitted in writing in a timely manner by the supervisor to accounts payable. Adopted 6/15/04 Revised 9/7/04

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BOARD POLICY 3720 ACCEPTABLE USE POLICY

This policy applies to students, faculty, and staff. The Merced Community College District (hereinafter referred to as MC), which owns and operates a variety of communications systems which are provided for statewide use by students, faculty, and staff in support of the programs of California community colleges and are to be used for education, research, academic development, and public service only. Commercial uses are specifically excluded. All students, faculty, and staff are responsible for seeing that these systems are used in an effective, efficient, ethical, and lawful manner. This document establishes rules and prohibitions that define acceptable use of these systems. Unacceptable use is prohibited, and is grounds for loss of computing privileges, as well as discipline and/or legal sanctions under federal, state, and local laws. Communications systems are defined as services such as E-mail, Internet access, the telephone system, and campus electronic networks.

Adopted 6/15/04

See Administrative Procedure 3720

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ADMINISTRATIVE PROCEDURE 3720 – Acceptable Use Policy

1. AUDIENCE AND AGREEMENT

All users of Merced College (MC) communications systems must read, understand and comply with the policy and procedures outlined in this document, as well as any additional guidelines established by the administrator of each system. Such guidelines will be reviewed by MC and may become subject to Board approval as a District policy or procedure. BY USING ANY OF THESE SYSTEMS, USERS AGREE THAT THEY WILL COMPLY WITH THIS POLICY AND THESE PROCEDURES.

2. RIGHTS

These communications systems, facilities, and accounts are owned and operated by MC. MC reserves all rights, including termination of service without notice, to the resources which it owns and operates. These procedures shall not be construed as a waiver of any rights of MC, nor shall they conflict with applicable acts of law. Users have rights that may be protected by federal, state, and local laws.

3. PRIVILEGES

Access and privileges on MC communications systems are assigned and managed by the administrators of specific systems. Eligible individuals may become authorized users of a system and be granted appropriate access and privileges by following the approval steps prescribed for the system.

All access to MC communications resources, including the issuing of passwords, must be approved by a designee of MC Information Technology Services (ITS).

Users may not, under any circumstances, transfer or confer these privileges to other individuals. Any account assigned to an individual shall not be used by others without written permission from the systems administrator. The authorized user is responsible for the proper use of the system, including any password protection.

To be recognized as an official media site and in order to have permission to use official logos, symbols and copyrighted materials the site will be reviewed by the Public Information Officer (PIO) and registered with ITS.

4. RESPONSIBILITIES

Users are responsible for maintaining the following: • All laws and college policies applying, but not limited, to the Privacy

Health Insurance Portability and Accountability Act (HIPAA), security and safety. Users should consult their dean/manager concerning questions on the policies.

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• Knowing that information about students must conform to the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA).

• An environment in which access to all MC communications systems are shared equitably between users. The system administrator of each system sets minimum guidelines within which users must conduct their activities.

• An environment conducive to learning: A user who uses MC communications systems to harass, threaten, or to make defamatory remarks, shall bear full responsibility for his or her actions. Further, by using these systems, users agree that individuals who transmit such remarks shall bear sole responsibility for their actions. Users agree that MC's role in managing these systems is only as an information carrier, and that they will never consider transmission through these systems as an endorsement of said transmissions by MC.

• Understanding offensive and objectionable material. Many of the MC systems provide access to outside networks, both public and private, which furnish electronic mail, information services, web pages, conferences, etc. Users are advised that they may encounter material which may be considered offensive or objectionable in nature or content. Users are further advised that MC does not assume responsibility for the contents of any of these outside networks. The user agrees to comply with the acceptable use guidelines for whichever outside networks or services they may access through MC systems.

• Complying with the acceptable use guidelines for all outside networks or services they may access through MC systems. Further, the user agrees to follow proper etiquette on outside networks. Documents regarding etiquette are available through system administrators and through specific individual networks.

• Misleading origination. The user agrees never to attempt to transmit, or cause to be transmitted any message in which the origination is deliberately misleading (except for those outside services which may conceal identities as part of the service). In addition, Tthe user agrees that, in the unlikely event that someone does transmit, or cause to be transmitted, a any message that is inconsistent with an environment conducive to learning or with a misleading origination, the person who performed the transmission will be solely accountable for the message,

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not MC, which is acting solely as the information carrier. is the sole responsibility of the person who performed the transmission.

• An environment free of illegal or malicious acts. The user agrees never to use a system to perform an illegal or malicious act. Any attempt to increase the level of access to which (s)he or she is authorized, or any attempt to deprive other authorized users of resources or access to any MC computer system shall be regarded as malicious, and may be treated as an illegal act.

• A secure environment. Any user who finds a possible security lapse on any system is obliged to report it to the system administrators. The system must not be used until the system administrator has investigated the problem.

• Knowledge of passwords or of loopholes in computer security systems. These shall not be used to damage computing resources, obtain extra resources, take resources from another use, gain unauthorized access to resources or otherwise make use of computing resources for which proper authorization has not been given.

• Users are responsible for backup of their own data.

5. ACCOUNTS

An Merced College account assigned to an individual must not be used by others without written permission from the system administrator ITS Director. The iIndividuals is are responsible for the proper use of the account, including proper password protection. Accounts may be assigned for voice mail, email, file (user and application) access, printer access, and the MC website. Specific direction is provided in this document for web pages.

6. STRUCTURE OF MERCED COLLEGE WEB SITES

• The Merced College master home page will identify divisions, departments, disciplines, areas, and instructional services units. As sites in these areas are developed, they will be linked to the Merced College master home page.

• Each division, department, discipline, area or unit will be provided with one index page web site. Individual web sites branch from the index page as they are developed and approved.

• In addition to the guidelines listed under "CREATING YOUR WEB PAGE" each web site developed within the following categories will also include or abide by those points indicated.

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o Academic division, department, or area home pages:

a description of the division, department, discipline, or area

a list of the faculty and appropriate staff

links to faculty and staff that have approved web sites

links to the appropriate section of the catalog (future goal)

Responsibility for the division, department, discipline, or area home page content will rest with the Dean/Director or designee.

o Faculty home pages: a faculty member’s full name area of specialization If a student’s work is to be included as an example, the

student’s permission must be obtained. Student examples or assignments may be located as a

branch of a faculty member’s home page. Responsibility for individual faculty home page content,

including student work, will rest with the individual instructor

o Institutional Services unit home pages will include at a minimum: a description of the unit administrative information a list of appropriate personnel Responsibility for Institutional Services unit home pages will

rest with the designated personnel.

o Student Organization home pages will include at a minimum: a description of the organization advisor’s name and contact phone a list of officers Responsibility for Student Organization home pages will rest

with the club advisor and the Vice-President of Student Personnel or designee.

7. REQUESTING A WEB SITE

• Submit a completed web page request form to the Web Master along with your approved web pages, as a transportable file.

8. CREATING YOUR WEB PAGE

• Top level pages should have a consistent look and feel to their appearance in conformance with templates developed for MC.

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• ADA compliance necessitates a series of components be incorporated into web pages to meet the requirements of the law.

• Either the MC Symbol and/or the words "Merced College" must appear near the top of the page.

• The "MC Home Page" button (which links back to the MC Home Page) must be included on each page, preferably near the bottom.

• Include links back to the major page from which your page was reached (e.g. "back to Allied Health Division from the Radiologic Technology Program").

• All links should be clearly annotated.

• Appropriate contact information such as your name, address, phone, fax, e-mail should be easy to find on all introductory pages.

• Include a "Comments to Author/Publisher" link at the bottom of the page. 9. MAINTENANCE OF YOUR WEB SITE

• Authors/publishers are responsible for the maintenance of their web sites.

• When including links to off-campus sites, make certain the content supports the mission of the college and abides by all college policies, and appropriate laws.

• The date the page was last updated must be displayed on your page (unless it is a static page, in which case you should include the semester the page was created). This allows the user to determine the currency of the pages.

• To maintain a link to off-campus pages or to keep a page resident on a MC server, the page must be reviewed at least once each semester (more frequently if needed).

• Links should be checked every month to make sure they are still working. If a link is no longer valid, correct it or remove it from the page.

• If text or links need to be deleted, changed, or added, test to see that the links work properly if they have been altered.

• All copyright laws must be followed when including materials (text, graphics, audio, or video) from outside sources. Appropriate annotations showing that permission to post copyrighted material has been granted must be incorporated with the web page displaying copyrighted material.

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• Information about students must conform to the provisions of the Family Educational Rights and Privacy Act of 1974.

6. SOCIAL MEDIA The official Merced College social media presence will be created under the direction of the Public Information Officer (PIO) and the Office of Institutional Advancement. All other areas and organizations at Merced College are permitted and encouraged to create social media sites given the following parameters:

• Each area/organization must register with the PIO. • Only registered accounts/sites may use the Merced College

Logo and other copyrighted symbols and information. • All sites must link back to the official Merced College site in

the specific platform used. • The Merced College logo must be inset in the profile space

and a Merced College email address and the college’s main website address must be included.

• The following disclaimer about content must be on each area/organization social media site: “The views and opinions expressed here are not necessarily those of Merced College.”

Users are responsible for backup of their own data. The Merced College Social Media Policy only applies to social media accounts created to represent Merced College groups, departments, programs, etc. and does not apply to private individual accounts.

7. INDIVIDUAL PRESENCE ON SOCIAL MEDIA SITES To be an approved presence on social media sites that represent Merced College, employees must register with the PIO. The following guidelines also apply:

• To register a page, the user will provide the name of the

responsible party of the site, the web address/URL, contact email address, and contact information of any other administrators of the site.

• Only registered sites may use the MC logo. • Sites are required to link to the official MC website.

Recognized accounts should include:

• The MC logo inset on profile picture, or

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• Reference to a MC college email address and a web page (home or department).

• Disclaimer statement: “The views and opinions expressed here are not necessarily those of Merced College.”

Users must adhere to the applicable social media’s terms of use. It is the user’s responsibility to stay current with site policies. Note that all laws and college policies apply. However, this does not affect personal accounts.

8. STRUCTURE AND RESPONSIBILITY FOR MC WEB PRESENCE Merced College’s official website will identify areas, cohorts, departments and service units. As pages within these areas are developed, they should be linked to the college’s main home page. Each area, cohort, department or service unit will be provided with one index page website on request. In addition to the guidelines listed under Section 8, each web site developed within the following categories will also include or abide by those points indicated. Academic area, cohort, department or service area web presences must include:

• A description of the area, cohort, department or service area. • A list of the faculty and appropriate staff. • Links to staff profiles. • Links to the appropriate section of the catalog.

Responsibility for the area, cohort, department or service area home page content will rest with the Dean/Director or designee. Employee web presences through the college’s website including (Faculty Profile Sites) must include:

• Employee’s full name. • Area of specialization, area(s) and cohort. • Office location, phone number and email address. • Web part for college registered social media links, i.e.

MySpace, Twitter, Facebook.

Content will be generated from Ellucian through the SQL database. Administration of the content will rest with each area secretary.

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Institutional services unit web presences will include at a minimum:

• A description of the unit. • Administrative information. • A list of appropriate personnel.

Responsibility for these web presences will rest with the manager/director or designee. Student organization web presences will include at a minimum:

• A description of the organization. • Advisor’s name, contact phone number and email address. • A list of officers. • The responsibility for Student Organization web presences will

rest with the club advisor and the vice president of Student Personnel or designee.

9. COPYRIGHT AND ADA COMPLIANCE LEGAL RESPONSIBILITY MC has a legal obligation to assure ensure that copyrighted materials with ownership outside the institution are not posted on a websites hosted by or for MC without appropriate permission. Accessibility of MC the college’s web pages is required under the American with Disabilities Act. A number of websites providing appropriate information about the laws, their interpretation, and standards of use may be found by searching the web. 10. COMPLIANCE PROCESS RELATED TO WEB SITE MAINTENANCE The steps below delineate a mechanism for web materials that have come into question related to compliance with appropriate laws. The importance of internet-based information cannot be emphasized enough. Web pages provide round-the-clock access to not only MC students, professors, staff, and administrators, they also provide information to those who might be interested in attending Merced College and to the communities that surround and support Merced College. It is imperative that every effort be made to keep web pages accurate and up to date.

Given the critical importance of web pages to Merced College’s communication responsibilities, web pages must be regularly reviewed and updated. The date of the last update must appear at the bottom of every web page. Failure to review and update web pages may result in the District having to remove them from public access until such review and revision is accomplished.

Merced College requires that all sites will include the disclaimer “The views and opinions expressed here are not necessarily those of Merced College.”

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Issues may arise related to copyright, ADA accessibility, permissions, privacy, or acceptable use, or whether a site is up-to-date. Web pages are to be reviewed and opportunities for corrective action to be taken, if action is deemed necessary. The steps below delineate a mechanism for web materials that have come into question related to compliance with appropriate laws.

• First – The issue needs to be identified and brought to the attention of the ITS Director through an email message providing adequate information to identify the site and the potential issue(s).

• Second – A preliminary review of the issue(s), based upon established standards, will be conducted by a standing sub- review committee of the Merced College Technical Advisory Committee (MCTAC). This review will take place within one calendar week of the identification of the potential issue(s). The recommendations from their this review will be forwarded to the ITS Director. Based upon the recommendations of the preliminary review, the ITS Director will email the site owner the recommendations.

• Third – An opportunity for the site owner to correct the issue(s) will be provided (five working days, unless additional time is requested and approved by the appropriate vice president – the rationale for such an extension may include: illness, conference, break, etc.).

• Fourth – If the issue is not addressed within the agreed upon time frame (five days unless additional time is granted by the appropriate VP) the site (web page) will be moved to the staging area (http://staging.mccd.edu) by the Merced Ccollege webmaster. The site will remain in the staging area until the issues have been resolved.

• Fifth – the site owner will email the ITS director indicating that they have made the appropriate corrections to their web site. The ITS director will review the site for compliance and email inform the site owner thanking the site owner for making the corrections and that the matter has been resolved, or indicatinge to the site owner that questions still remain. If additional questions remain, the site will again enter the process from step two. In the interim the site will be kept in the staging area http://staging.mccd.edu.

Two additional points need to be made as they relate to web pages.

o If a site is deemed so egregious by the ITS Director that its removal is in the best interest of the district, those web pages will immediately be moved to the staging area. The action will not be taken lightly and will be accomplished only after the site owner has been notified (via email) and a vice president (or designee in their absence) has given their approval.

o Individuals who develop web pages, hosted by other internet providers, containing materials that would normally be expected to be hosted at the Merced College web site, will be asked to either remove references to Merced College or move their site to the Merced College web server. The

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rationale related to this statement relates to the same issues addressed in the process above. If a site not hosted by Merced College has reference to Merced College with regard to privacy, copyrighted materials, or ADA compliance that our students would be directed to use, the district could be held liable should legal action be sought.

11. CONFIDENTIALITY Programs and files are confidential unless they have been made available, with written permission, to other authorized individuals. MC reserves the right to access all information stored on MC computers. File owners will be notified of file access and/or maintenance, in advance, if such notice is practical. When performing maintenance, reasonable efforts are made to insure the privacy of a user's files. However, if policy violations are discovered, they will be reported immediately to the appropriate systems administrator.

12. SYSTEM USAGE

Electronic communications facilities (such as E-mail) are for educational related activities only. Fraudulent, harassing, threatening, or obscene messages and materials are not to be sent or stored.

13. ACCEPTABLE AND UNACCEPTABLE USES

Several examples of acceptable and unacceptable uses have been cited in sections one through thirteen ten. Other examples of acceptable use include: Examples of acceptable uses include, but are not limited to, the following:

• Research and instructional applications to be conducted by students, faculty, and staff.

• Interaction with students, faculty, and staff by electronic mail and other means of electronic communication.

• Exchange of information for the purpose of professional development. • Administrative activities that are needed to meet the instructional,

scholarly, and institutional mission of the college. • Fundraising, solicitation, or public relations activities related specifically to

the mission, strategic plan, and development of the institution. Examples of unacceptable uses include, but are not limited to, the following:

• Any illegal or inappropriate use of the CENIC network, or use in support of such activities, is prohibited. Illegal use shall be defined as use which violates state, or federal law.

• Activities that interfere with network users, services, or equipment. • Deliberate introduction of worms, viruses, or spam. • Attempting to make unauthorized entry into information devices,

resources, or networks. • Profit making activities (consulting for pay, sales or distribution of

commercial products or services for profit).

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• Listening to web radio or watching video from the web that is not related to an instructional assignment or student services activity.

• Unreasonable or habitual use of college communication facilities for personal use.

14. Review Standards

• Copyright Law The standard for issues related to copyright shall be the copyright law and associated amendments as maintained by the Library of Congress web site. Secondarily, guidelines, developed at the national level for use by education institutions, may be used to provide additional insight. This will be augmented with court case rulings, local legal council, and any specific directions the college or California Community College Chancellor’s Office have been directed to abide. The following websites are available resources: Library of Congress http://www.loc.gov/copyright/ The University of California http://www.universityofcalifornia.edu/copyright/ UC Santa Barbara http://scilib.ucsd.edu/howto/guides/CopyrightTips.html American Association of Community Colleges (AACC) and the Association of American Colleges and Universities (AAC&U) guidelines http://www.utsystem.edu/ogc/intellectualproperty/ccmcguid.htm. Copyright Management Center – Teach Act http://www.copyright.iupui.edu/teachhome.htm The Stanford University site: http://fairuse.stanford.edu/

• ADA Compliance The standard for issues related to ADA Compliance shall be the ADA law and associated amendments as maintained by the Department of Justice ADA web site. Secondarily, guidelines, developed at the national level for use by education institutions, may be used to provide additional insight. This will be augmented with court case rulings, local legal council, and any

http://www.loc.gov/copyright/

http://www.universityofcalifornia.edu/copyright/

http://scilib.ucsd.edu/howto/guides/CopyrightTips.html

http://www.copyright.iupui.edu/teachhome.htm

http://fairuse.stanford.edu/

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specific directions the college or California Community College Chancellor’s Office have been directed to abide. The following websites are available resources: Department of Justice http://www.usdoj.gov/crt/ada/adahom1.htm http://www.usdoj.gov/crt/508/508law.html World Wide Web Consortium (WC3) guidelines http://www.w3.org/TR/WAI-WEBCONTENT/#content-developer

• Dated Material This document, the Merced College Board Policy 3720 and Administrative procedure provides guidelines associated with dated materials and shall be the standard to measure materials that are dated.

• Permission and Privacy This document, the Merced College Board Policy 3720 and Administrative procedure provides guidelines associated with permission and privacy and shall be the standard to measure materials that are dated.

• Acceptable Use

This document, the Merced College Board Policy 3720 and Administrative procedure provides guidelines associated with acceptable use and shall be the standard to measure materials that are dated.

15. Review Committee The following areas will be represented on the review committee. The area Each of the listed areas selects the individual to serve on the review committee. Committee meetings will be scheduled electronically on an as needed basis.

Faculty • Academic Senate President (1) • Faculty Lead (2) • Learning Resources Center (1) Other Areas Represented • DSS (1) • ITS (1) • O/I (1) • BRC/Community Education • Public Information

http://www.usdoj.gov/crt/ada/adahom1.htm

http://www.usdoj.gov/crt/508/508law.html

http://www.w3.org/TR/WAI-WEBCONTENT/#content-developer

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Ex Officio

• ITS Director (Chair) Adopted 1-7-97 Revised 6-1-97 Revised 3-29-04 Revised 6/15/04 Revised 7/24/08

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Merced College Acceptable Use Policy Acknowledgement Form

I have read and acknowledge my responsibilities in the use of telecommunication technologies while employed within the Merced Community College District. I understand that failure to follow the Acceptable Use Policy (BP 3720) and administrative procedures may result in the suspension or loss of telecommunication privileges, disciplinary action following district procedures, as well as legal sanctions under federal, state, and local laws. Please Print Your Name:

Signature:

Date:

Distribution: Requester Human Resources

MC Form 907 Revised 03-29-04

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Merced College Web Page Request Form

The intent of any college web site shall be to promote and/or support education, research, academic development and institutional service as it relates to the Merced Community College District. Your Name: Mailbox Number: Phone Number: E-Mail Address: Check the appropriate box that signifies your request for one of the following. Check ONE box only.

Academic Division, Department, or Area Home Page

Identify which division/department or area:

Which discipline(s) will this page address:

Fa culty Home P age

Identify which division/department or area:

Which discipline will this page address:

Ins titutiona l S e rvice s Unit Home P age

Identify which area:

S tude nt Orga niza tion Home P a ge

Identify which student organization:

Description of your proposed web pages, including objectives.

Please indicate what training you have or what training you plan to receive:

Authorization to create, update and maintain this site should be given to the following person(s):

My signature below indicates that I have read, understand and comply with the policies outlines in the acceptable use policy (BP 3720) and administrative procedures covering computer and communications technology use. It further acknowledges that I have followed the procedures set forth concerning the content and structure of Merced College web sites.

Your Signature Dean/Manager Responsible

Date Area Administrator

Distribution: Requester Dean/Manager Area Administrator TRC IS MC Form 915 Revised 03-29-04

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MODEL RELEASE AND AUTHORIZATION TO PHOTOGRAPH FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, I hereby grant the undersigned photographer ("Photographer") the irrevocable right and permission, throughout the world, in connection with the photographs or video recordings he has taken of me, or in which I may be included with others, the following:

(a) the right to use and reuse, in any manner at all, said photographs or video recordings, in whole or in part, modified or altered, either by themselves or in conjunction with other photographs or video recordings, in any medium or form of distribution, and for any purposes whatsoever, including, without limitation, all promotional and advertising uses, and other trade purposes, as well as using my name in connection therewith, if he so desires; and

(b) the right to copyright said photographs or video recordings in his own name or in any other name that he may select. I waive the right to inspect or approve any use thereof.

I hereby forever release and discharge Photographer from any and all claims, actions and demands arising out of or in connection with the use of said photographs or video recordings, including, without limitation, any and all claims for invasion of privacy and libel. This release shall inure to the benefit of the assigns, licensees and legal representatives of Photographer, as well as the party(ies) for whom he took said photographs or video recordings.

Please check one: I represent that I am over the age of eighteen years and that I have read the foregoing and fully and

completely understand the contents hereof. I represent that the model is a minor and that I am the parent or duly authorized representative of the

model and that I have read the foregoing and fully and completely understand the contents hereof. Location: Photographer: (Print Name) (Date) (Sign Name) (Phone) (Address) (City) (State) (Zip) Model or Parent: (Print Model's and Legal Representative's Name) (Model's and Legal Representative's Signatures) (Contact Phone) (Address) (City) (State) (Zip) MC Form 921 Revised 03-29-04

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Merced Community College District Social Media Website Development

Guidelines and Checklist Merced College encourages the development and management of social media sites for college departments, programs, services, student clubs, etc. The policy governing the District’s electronic and digital communications is BP 3720—Acceptable Use and Social Media Policy. Administrative Procedure 3720 provides guidelines for establishing social media sites that represent Merced College. The following section is from AP 3720. Please review this section carefully before creating your social media site. After you have read BP/AP 3720, you may proceed to create your social media site, provided you have filled out the accompanying checklist. SOCIAL MEDIA The official Merced College social media presence will be created under the direction of the Public Information Officer (PIO) and the Office of Institutional Advancement.

All other areas and organizations at Merced College are permitted and encouraged to create social media sites given the following parameters:

• Each area/organization must register with the PIO. • Only registered accounts/sites may use the Merced College Logo and

other copyrighted symbols and information. • All sites must link back to the official Merced College site in the specific

platform used. • The Merced College logo must be inset in the profile space and a Merced

College email address and the college’s main website address must be included.

• The following disclaimer about content must be on each area/organization social media site: “The views and opinions expressed here are not necessarily those of Merced College.”

Users are responsible for backup of their own data. The Merced College Social Media Policy only applies to social media accounts created to represent Merced College groups, departments, programs, etc. and does not apply to private individual accounts.

INDIVIDUAL PRESENCE ON SOCIAL MEDIA SITES

To be an approved presence on social media sites that represent Merced College, faculty must register with the PIO. The following guidelines also apply:

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• To register a page, the user will provide the name of the responsible party

of the site, the web address/URL, contact email address, and contact information of any other administrators of the site.

• Only registered sites may use the MC logo. • Sites are required to link to the official MC website.

Recognized accounts should include:

• The MC logo inset on profile picture, or • Reference to a MC college email address and a web page (home or

department). • Disclaimer statement: “The views and opinions expressed here are not

necessarily those of Merced College.”

Users must adhere to the applicable social media’s terms of use. It is the user’s responsibility to stay current with site policies. Note that all laws and college policies apply. However, this does not affect personal accounts.

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Social Media Website Checklist

As you develop your social media website, please complete this form and send it to the Public Information Office, Box #3. Complete additional forms for each additional social media website that you create. □ What is the URL for your social media site? □ Who is the primary administrator of the social media site? □ What is the administrator’s contact email address? □ Does your site include the Merced College logo? Yes No __ □ Is the logo inset on the profile page? Yes __ No □ Does the site provide a link to the Merced College website? Yes No ___ □ Does your social media site contain the following disclaimer: “The views and opinions expressed here are not necessarily those of Merced College.”? Yes ____ No ____ The Public Information Officer will review your social media site to determine if these conditions have been met. If issues arise, or if problems exist, the PIO will consult with you to have them corrected. Barring any problems with regard to the guidelines expressed in AP 3720, you may proceed to manage your social media site.

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BOARD POLICY 4031 TEXTBOOK SELECTION

Recognizing that faculty have professional responsibility for curriculum, and textbooks are an integral part of curriculum, the Board of Trustees hereby delegates the responsibility for selection of textbooks and supplemental materials jointly to the faculty and areas. See Administrative Procedure 4031 Adopted 7/5/77 Adopted 7/5/78 Revised 4/5/88 Revised 11/7/95 Revised 12/7/10

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ADMINISTRATIVE PROCEDURE 4031 – Textbook Selection Textbook and supplemental materials change or adoption requests shall be submitted in a timely manner to the area dean for review. Upon review by the area dean, the request form will be forwarded to the bookstore for processing. Upon review by the area dean, the request form will be forwarded to the Bookstore for processing. Textbooks and supplemental materials adopted shall be continued in use for a minimum of two years subsequent to the effective date of use. Exceptions may be made by the area dean. Once adopted, faculty members are encouraged to continue textbooks and supplemental materials in use for a minimum of two years subsequent to the effect date of use. This is to minimize unnecessary costs to students and the Bookstore. Rare exceptions may be made by faculty members based on principles of academic freedom and sound professional judgment, as well as the practical ability of the Bookstore to facilitate the new adoption. Revised 11/7/95 Revised 12/7/10

ADMINISTRATIVE PROCEDURE 4105 - Distance Education Reference: Title 5 Sections 55200 et seq., Accreditation Standard XXX, U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended; 34 Code of Federal Regulations Part 602.17. Definition: Distance education means instruction in which the instructor and student are separated by distance and interact through the assistance of communication technology. Student Verification and Privacy: Consistent with federal regulations pertaining to federal financial aid eligibility, the District must authenticate or verify that the student who registers in a distance education or correspondence education courses is the same student who participates in and completes the course or program and receives the academic credit. The District will provide to each student at the time of registration, a statement of the process in place to protect student privacy and estimated additional student charges associated with verification of student identity, if any. The Chief Instructional Officer shall utilize one or more of these methods to authenticate or verify the student’s identity:

• secure credentialing/login and password; • proctored examinations; or • new or other technologies and practices that are effective in verifying student

identification. The Chief Instructional Officer shall establish procedures for providing a statement of the process in place to protect student privacy and estimated additional student charges associated with verification of student identity, if any, to each student at the time of registration. Course Approval: Each proposed or existing course offered by distance education shall be reviewed and approved separately. Separate approval is mandatory if any portion of the instruction in a course or a course section is designed to be provided through distance education. The review and approval of new and existing distance education courses shall follow the curriculum approval procedures outlined in Administrative Procedures 4020, Program and Curriculum Development. Distance education courses shall be approved under the same conditions and criteria as all other courses. Certification: When approving distance education courses, the Board of Trustees will certify the following:

Course Quality Standards: The same standards of course quality are applied to the distance education courses as are applied to traditional classroom courses.

Course Quality Determinations: Determinations and judgments about the quality of the distance education course were made with the full involvement of the curriculum committee approval procedures.

Instructor Contact interaction: Each section of the course that is delivered through distance education will include regular effective contact between instructor and students. All faculty teaching Distance Education will include in their Syllabus a statement concerning Regular and Substantive Interaction equivalent to the instructional quality of face to face courses. That interaction will consist of one or more faculty initiated methods of interaction such as, but not limited to the following:

1. Email 2. Phone calls 3. On campus orientations 4. On campus sessions 5. Weekly participation and/or feedback in discussion forums 6. Weekly announcements 7. Virtual lectures – such as written or recorded lectures in video and/or

audio format 8. Chat board activities 9. Video conferencing

Voice chat – such as Skype, Ventrillo or Google Voice Duration of Approval: All distance education courses approved under this procedure will continue to be in effect unless there are substantive changes of the course outline. Revised 8/28/12 Revised 7/11 Revised 2/08 Revised 8/07 Revised 8/06 Revised 8/03 Revised 7/02 Adopted 8/6/02

BOARD POLICY 7212 PART TIME FACULTY HIRING Reference: Education Code Section 87482; 87482.5

The principle that part-time hiring processes shall mirror as closely as possible those for full-time contract faculty is critical, as it guarantees a consistently high quality of instruction to students, and it endows the status of part-time professor with the aura of professionalism that it deserves. In particular, there shall be consideration given to principles of selection such as screening, interviewing, and hiring that assure the greatest opportunity for participation by underrepresented groups as required by district policies and procedures of EEO. See Administrative Procedure 7212

Adopted 5/6/03 Revised 6/19/12

Administrative Procedure 7212 – Part Time Faculty Hiring Part-time faculty hiring shall be virtually identical to the process for full-time contract hiring (Board Policy 4308 7214), except for the following differences. First, with reference to the composition of the selection committee, the part-time process shall consist of the appropriate faculty lead or his/her designee. For part-time hiring, the area dean or educational administrator “shall” be a member of the committee. The Academic Senate “may” appoint a member of the EEO committee to each selection committee. The second difference is in the amount of time for the interview. Part-time faculty interviews, may be shorter, but must include a teaching demonstration. The selection committee will provide the prospective applicant materials for appropriate teaching demonstrations, writing samples, and/or other performance indicators related to the subject area. The third difference lies in the number of finalists advanced, and to whom. From among those interviewed and considered well qualified, the committee selects as many candidates as possible to enter the part-time hiring pool. Candidates from the part-time hiring pool would be kept up to date by the Human Resources Department. Area deans or educational administrators, in consultation with the faculty lead and or subject area designee would choose and select candidates from the pool for the specific course that is unstaffed. At the Los Banos campus, the faculty coordinator Lead will work in tandem with the discipline specific faculty to make recommendations for hiring to the dean in Los Banos. Exceptions: In cases where the part-time instructor applicant is a vocational instructor that is agency, state, or federally certified as an instructor in the subject matter to be taught, the Dean of that instructional area may waive the applicant interview and teaching demonstration portion of the application process for a one-semester interim appointment. Emergency Procedures: The major difference from the full-time contract process is “to cover an area’s sudden need for substitutes or for hiring at the beginning of an academic term.” In case of an emergency, if the professor scheduled to teach a class becomes unavailable at the last minute or if there is not enough faculty available to accommodate all the enrollment the emergency procedure outlined below may be used. 1. The College President or designee and the Academic Senate President both certify that the situation was not one that could have been foreseen; and

2. If there is no one in the part-time faculty hiring pool;

3. A part-time hiring committee does the screening, interviewing and hiring;

4. The part-time hiring committee includes, at a minimum, one faculty member in the discipline or a closely related discipline selected by the faculty lead, and the area dean may also be a member; and;

5. Anyone hired under this emergency provision must be evaluated during the first semester of employment by at least one full-time faculty member chosen in accordance with the college’s evaluation procedure. Adopted 6/19/12

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BOARD POLICY 7215 FLEX TIME Reference: Title 5- Sections 55720, 55722, 55724, 55726, 55728, 55730 and 55732

To conduct staff, student, and instructional improvement activities pursuant to Section 84890 in the Education Code, California community colleges are allowed to designate time known as flex time for upgrading employee skills and abilities. The flexible calendar includes four flex days during the academic year, as presented for Board approval with the annual school calendar. See Administrative Procedures 5110 7215 Adopted 9/4/90 Revised 11/7/95 Revised 6/19/12

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ADMINISTRATIVE PROCEDURE 7215 – FLEX TIME Reference: Title 5- Sections 55720, 55722, 55724, 55726, 55728, 55730 and 55732 Flex Guidelines Merced Community College District participates in the Flexible Calendar Program offered through the California Community Colleges. State guidelines for the Flexible Calendar Program are used to establish the basis for the implementation of the Flex Program at Merced College - http://www.cccco.edu/Portals/4/AA/Flexible%20Calendar/Flex_Calendar_Guidelines_04-07.docx.pdf http://xtranet.cccco.edu/Portals/1/AA/FlexCalendar/Flex_Calendar_Guidelines_04-07.docx.pdf Guidelines for the Flexible Planning Calendar address 11 areas:

1. Parameters Of The Flexible Calendar Program 2. Determining Flexible Calendar Accountable Hours 3. When Flexible Calendar Hours May Be Performed 4. Hourly Credit for Activity Participation 5. Flexible Calendar Program Activities 6. Funding For Flexible Calendar Activities 7. Coordinator For The Flexible Calendar Program 8. Advisory Committee For The Flexible Calendar Program 9. Individual Faculty Contracts 10. Evaluation 11. Chancellor’s Requirements For Establishing Or Maintaining A Flexible Calendar

Program. The following Merced College guidelines are congruent with the Education Code and Guidelines and serve as the foundation for implementation of the Flex Program at Merced College. FULL-TIME FACULTY FLEX OBLIGATION Contractual Obligation Full-time faculty with a full contract teaching load are required to fulfill four (4) flex days per academic year at six (6) hours per day, totaling twenty-four (24) flex hours per year. See Mandatory flex days below. Full-time faculty participating in the Reduced Workload Program or who have reassigned time for committee or planning work, through a formal agreement with the District, will have their flex obligations reduced proportionately (i.e., one-fifth (1/5) reassigned time means one-fifth (1/5) reduction in flex obligation). Human Resources will provide the Flex Committee with the names of faculty awarded reassigned time and the amounts awarded and with the names of faculty participating in the Reduced Workload Program.

http://www.cccco.edu/Portals/4/AA/Flexible%20Calendar/Flex_Calendar_Guidelines_04-07.docx.pdf

http://www.cccco.edu/Portals/4/AA/Flexible%20Calendar/Flex_Calendar_Guidelines_04-07.docx.pdf

http://xtranet.cccco.edu/Portals/1/AA/FlexCalendar/Flex_Calendar_Guidelines_04-07.docx.pdf

http://xtranet.cccco.edu/Portals/1/AA/FlexCalendar/Flex_Calendar_Guidelines_04-07.docx.pdf

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Counselors and Librarians are required to fulfill flex time proportionate to the teaching load in their individual contract as indicated in Title 5 sections 55726a and 55728a (i.e., a counselor contracted to teach one-third (1/3) of a full-teaching load would have one-third (1/3) of a flex requirement, 8 hours). Although not mandated by Title 5, counselors and librarians are encouraged to participate in FLEX as evidenced by Merced College Board Policy 3410 4010 and the MCFA Contract which requires 175 days of work for counselors and librarians. Four of those days are designated as flex days. Three of the flex days may be credited outside the flex days on the calendar for any appropriate professional development activity, as outlined in this Administrative Procedure and as approved by the appropriate dean or educational manager. Convocation and area meetings are to be considered mandatory for all full time faculty as one flex day. Mandatory Days The day of Convocation, held prior to the start of the Fall Semester, is a mandatory flex day for regular contracted workday for full-time faculty to engage in division/campus meetings as well as the evening full-time and adjunct department meetings - 3 hours for college convocation and 3 hours for Office of Instruction, Area, or Cohort activities. Because these days may vary, faculty will be notified of the dates by their respective Vice President/Dean. Overload, Load-Banked, and Sabbatical Assignments Faculty teaching full-term courses as overload assignments on designated FLEX days are required to participate in FLEX. The amount of FLEX time is proportional to the amount of teaching assignment. For example, teaching a 3 hour lecture as overload on a designated FLEX day that is the length of the term, would have a 3 hour FLEX obligation. This time is in addition to the contracted FLEX time. Flex obligations do not apply to overload assignments, load-banking, or sabbatical leave. Load-Banked Assignments/Sabbatical leave Flex obligations must be completed during the semester a faculty member is teaching the class. Thus, FLEX activities for faculty load banking or on sabbatical leave occurs during the semester they are teaching (accruing the load banking). Consequently, no flex obligation will be required when the faculty member takes load banking leave or sabbatical leave. Short-Term Teaching Assignments Full time and Adjunct part-time Faculty teaching short-term classes are not obligated to participate in FLEX for that class even if the class is scheduled on a FLEX day. ADJUNCT PART-TIME FACULTY FLEX OBLIGATION OPPORTUNITY Any part-time faculty with a current teaching assignment will be givent he opportunity to participate in staff development activities through the flex time program. teaching a full-term course on a designated FLEX day are obligated to participate in FLEX. This would include adjunct faculty, as well as full-time faculty teaching overload. The amount of FLEX time is proportional to the amount of teaching assignment. For example, an adjunct teaching a 3 hour lecture on a designated FLEX

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day that is the length of the term would have a 3 hour FLEX obligation Part-time faculty will be compensated for participating in up to 3 hours of approved flex activities for each semester in which they have a current for-credit teaching assignment. Part-time faculty will be required to submit a time sheet and documentation of their attendance in approved activities. THE FLEX CONTRACT At the beginning of each semester academic year, the faculty will receive the Flex Contract Report. For contract faculty, the document identifies his/her total flex obligation, flex hours earned, and the balance due. In addition, the form lists overload/adjunct teaching assignments that have a flex obligation. Faculty should notify the Flex Coordinator if there are changes in the teaching assignment so the appropriate adjustments can be made to the FLEX obligation. Faculty may edit flex activities and, after attaching the required documentation, send it to the Flex Coordinator.be notified by the flex coordinator when the flex and staff development forms are ready and where they can be located. Any changes to the process will be reported to faculty at the beginning of the fall semester. DESIGNATED TIMES FOR FLEX ACTIVITIES The flex calendar begins on July 1 and ends on June 30. Four official flex days have been set aside during January and August of each year with at least 6 hours of professional development being attributed to each day for a total of 24 hours for the year. Flex obligations can be fulfilled at appropriate times through approved activities and by attendance of flex workshops on designated flex days. Appropriate times to earn credit for flex activities are times when faculty do not have assigned classes or other scheduled responsibilities (i.e., office hours, exams, department, cohort or area meetings). AWARD OF FLEX CREDIT Faculty receive one hour of flex credit for each hour of participation in an approved flex activity. Faculty who present flex activities receive three times the flex credit the first time the activity is presented and twice the flex credit for subsequent presentations of the same material. Flex credit may be accrued for both the Fall and Spring semesters from July 1 through June 30th. Flex hours may not be banked from one academic year to another. Deadline for Completing Flex Obligation A completion form identifying completed or proposed flex activities for full-time faculty is due February 1. All flex activities (including proposed activities) for both full-time and adjunct part-time faculty must be completed no later than June 30. All final documentation is due no later than June 30. FLEX DOCUMENTATION All flex activities require back-up documentation that provides a description of the activity, the dates and times the activity occurred, and verification of completion of the

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activity. Flex documentation may be submitted throughout the year until the last day of the Spring Semester. Appropriate forms of documentation include the following:

• Flex Workshops—Printed name and signature on sign-in roster • Conferences—A brochure or agenda, proof of attendance such as a receipt for

registration fees and an explanation of how it relates to improvement of professional effectiveness

• Enrollment in College Courses—Course description, plus a transcript or official grade report and an explanation of how the course relates to improvement of professional effectiveness

• District, College or Campus Committees—Membership list provided by the committee chair

• Meetings (with the exception of area, departmental or cohort meetings for full time faculty as these are professional expectations as stated in Faculty Agreement)—Meeting minutes showing attendance or a sign-in sheet provided by the chair

• Research—An explanation of the research problem undertaken, a summary of activities including dates and times, and if applicable an annotated bibliography of all works researched

• Special Projects/Activities with Students—Must occur outside of routine class hours and be documented on a syllabus or student notice and performed on a specific day

• All Other Activities should be fully documented by a log, journal or other document verifying dates, times, and an explanation of the activity, product or outcome information and how it relates to improvement of professional effectiveness

COMPENSATION Faculty pay will be docked for not meeting their flex obligations after the flex documentation has been received and approved by the Flex Committee. The pay rate will be at the composite rate for the associated class. Full-time faculty are compensated through their annual salary, as flex days are part of the fall/spring academic calendar. Part-time faculty that choose to participate in the flex opportunity will be paid at the median pay rate of the current year’s part-time faculty salary schedule up to three hours per semester. When necessary, a full-time faculty member’s pay will be docked for failing to meet and document their flex obligation once the June 30 deadline has passed. Hours earned in excess of the flex obligation will not be paid. Faculty will be paid for flex activity hours only if the class is not canceled. Exception: Adjunct faculty who attend the adjunct flex activity/orientation will be paid for fulfilling the flex obligation even if the class is subsequently canceled and if the flex credit cannot otherwise be applied toward another class. PROHIBITION OF DOUBLE PAYMENT

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Activities already paid for by other organizations are not acceptable for flex credit. The Flex Committee decides if double payment is an issue. Examples of Prohibited Double Payment:

a. A faculty member, teaching at multiple public institutions, cannot receive flex credit and/or monetary payment from multiple institutions for a single event/project geared for a single institution’s benefit.

b. A faculty member awarded reassigned time for committee service cannot receive additional flex credit for that service.

c. A faculty member enrolled in a college course for salary schedule advancement cannot receive flex credit for that activity.

d. A faculty member receiving a stipend for a particular assignment cannot receive flex credit for that service.

FLEX ACTIVITIES Title 5 Regulations list the general categories of activities which are appropriate in lieu of instruction, or flex credit. These activities include, (but are not limited to):

1. Course instruction and evaluation 2. Staff development, in-service training, and instructional improvement 3. Program and course curriculum or learning resources development and

evaluation 4. Student personnel services 5. Learning resources services 6. Related activities, such as student advising, guidance, orientation, matriculation

services, and student, faculty and staff diversity 7. Conferences, workshops, and institutional research 8. Other duties as assigned by the district 9. The necessary supporting of activities for the above

INDIVIDUAL FLEX ACTIVITIES The FLEX Peer Review Committee will maintain a senate approved list of acceptable activities that can be counted toward the faculty FLEX obligation. Activities from list A will be automatically approved by the FLEX coordinator. Space will be provided on flex contracts so that instructors can be more specific about the dates and times of their activities, but the activities are not subject to the peer review process because they are transparent in their correlation to Staff, Student, and Instructional improvement. Activities from list B will need to be approved by the flex evaluation sub-committee. For activities from list B, instructors will need to be specific about the details of their activities, will need to spell out all acronyms, and should make every effort to attach additional documentation, such as workshop fliers.

• Convocation • Teacher Learning Academy workshops (TLA)/activities

List A

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• Attending/Presenting pre-flex and Flex Workshops • Adjunct Part-time faculty orientation • Area meetings and Cohort meetings for adjunct part-time professors only. Full

time faculty cannot receive flex credit for these activities as they are outlined as professional responsibilities in the Faculty Agreement.

• Annual program review • Comprehensive program review • Adjunct evaluations Faculty evaluations beyond contractual obligation • Committee responsibilities, this includes meetings • Department/Discipline meetings (if a cohort is a single discipline then these

meetings would be those beyond the contractually obligated meetings) • Student club advisors • SLO analysis meetings/designing assessment tool/SLO assessment report • Mentoring new faculty/interns/part-time faculty • Quarterly safety training (not completed in an area/cohort meeting) • Sexual harassment training

List B (subject to approval from flex evaluation subcommittee)

• Workshops/Seminars/Conferences directly related to instructional improvement or student success

• Continuing education (cannot be taken at a community college for salary advancement)

• Modifying an existing course o New text book (only during the first semester the instructor uses the new

text) o New online component o Creating a website for the course o Developing lab component or changing existing labs o Applying a theme to the course o Creating power point lectures o Creating a Blackboard shell for an online course (on the condition that the

instructor is not receiving release time or stipend) o New to teaching a course or a significant amount of time has passed since

course has been taught Preparation for teaching a new course either the semester before the course is taught or the semester the course is taught (A semester will be defined as beginning the day after final grades are due for the previous semester and ending the day before classes begin for the following semester.)

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o Preparation for teaching a course when at least four semester, not including summer, has passed since course was last taught

• Institutional research • Student outreach/Presenting student success workshops (unless a stipend

has been received for the presentation) • Writing grants • Preparing a course/program to go through curriculum committee • Other Merced College Academic Senate approved activities

NON-QUALIFYING ACTIVITIES Flex activities cannot include tasks that are an ongoing part of the regular teaching responsibilities such as holding office hours, grading papers, choosing texts, reading course text, writing lesson plans or syllabus guides, cleaning/organizing offices or classrooms, attendance of full-time faculty at regularly scheduled area, cohort, or department meetings, etc. Other activities that do not qualify include union, political and religious activities, except for educational opportunities offered by these that relate directly to professional effectiveness. For example, working for political campaigns, going to church, or being an MCFA representative would not qualify for FLEX credit but some workshops offered by these groups may qualify. Activities for which the faculty member receives other compensation cannot be used for FLEX credit. OPERATION OF THE FLEX COMMITTEE Merced College will have a Flex Peer Review Committee which is a standing committee of the Academic Senate. A Flex Peer Review subcommittee will be formed from the Flex Committee to review Flex plans. The Academic Senate will appoint a Flex Coordinator who will chair the Flex Peer Review Committee. The Committee purpose statement including membership will be posted on the web site. The Flexible Calendar Advisory Committee will be responsible for conducting the annual evaluation of the flex calendar program. The FLEX Peer Review Committee will maintain a senate approved list of acceptable activities that can be counted toward the faculty FLEX obligation. FLEXIBLE CALENDAR PROGRAM CERTIFICATION DOCUMENTS Each college will submit to the State Chancellor’s Office the annual Fiscal Year Certification forms by the stated deadline (typically, July 1). The FLEX coordinator will be responsible for submitting official reports/documents to the State Chancellor’s Office. CHANGES IN THE GUIDELINES Individuals suggesting changes to these guidelines must have their suggestions approved by the Academic Senate and then forwarded to the Superintendent/President to be presented for review and approval of the Board of Trustees. Revised 6/19/12


BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE DECEMBER 3, 2013, MEETING OF THE BOARD

Item: Quarterly Financial Status Report, 2013-14 Fiscal Year; Quarter Ended September 30, 2013 Presented By: Joanne Schultz For: Information X Action Background Information Title 5 of the California Code of Regulations (CCR), Section 58310 requires districts to prepare and submit a quarterly report on forms provided by the Chancellor’s Office. The information on this report is for the events known as of September 30, 2013. The following is a brief summary of the highlights of the report. The highlights include the following: The projected 2013-14 expenditures (Line B.1) is the expenditure budget for the

Unrestricted General Fund and does not reflect any possible budget savings that will occur.

The District’s unrestricted reserves (Line F.1) are currently in excess of the

Board’s designated six-percent reserve. The annualized attendance for credit and noncredit FTES (Line G.1) is currently

being projected at 9,241. This reflects the total FTES reported on the Annual Period Apportionment Attendance Report, dated July 15, 2013.

The District’s cash (Line H.1) has been sufficient as to not interfere with its ability

to conduct the business of the District.

In Section IV. Unrestricted General Fund Revenue, Expenditure and Fund Balance, the actual total revenue (Line I.3) and expenditures (line J.3) are both slightly less than expected.

In Section V, the District is reporting that it did not settle any employee contracts

during this quarter.

The Administration is continuing to provide the Board with monthly budget updates as the budget development process continues both at the state and the college. These updates are posted on the college web site for review by the college community. Recommendation/Requested Action This is an information item; therefore, no action by the Board of Trustees is required. Attachments Quarterly Financial Status Report, 2013-14 for the Quarter Ended September 30, 2013.

CHANGE THE PERIOD

Fiscal Year: 2013-2014 District: (530) MERCED Quarter Ended: (Q1) Sep 30, 2013

Line DescriptionAs of June 30 for the fiscal year specified

Actual

2010-11Actual

2011-12Actual

2012-13Projected2013-2014

I. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

A. Revenues:

A.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 53,097,819 48,123,203 49,948,878 51,445,894

A.2 Other Financing Sources (Object 8900) 208,986 163,974 166,570 265,000

A.3 Total Unrestricted Revenue (A.1 + A.2) 53,306,805 48,287,177 50,115,448 51,710,894

B. Expenditures:

B.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 50,046,519 49,254,481 49,485,214 50,673,312

B.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 3,169,745 2,157,179 2,804,714 2,599,512

B.3 Total Unrestricted Expenditures (B.1 + B.2) 53,216,264 51,411,660 52,289,928 53,272,824

C. Revenues Over(Under) Expenditures (A.3 - B.3) 90,541 -3,124,483 -2,174,480 -1,561,930

D. Fund Balance, Beginning 10,869,438 10,959,979 7,835,496 5,661,014

D.1 Prior Year Adjustments + (-) 0 0 0 0

D.2 Adjusted Fund Balance, Beginning (D + D.1) 10,869,438 10,959,979 7,835,496 5,661,014

E. Fund Balance, Ending (C. + D.2) 10,959,979 7,835,496 5,661,016 4,099,084

F.1 Percentage of GF Fund Balance to GF Expenditures (E. / B.3) 20.6% 15.2% 10.8% 7.7%

II. Annualized Attendance FTES:

G.1 Annualized FTES (excluding apprentice and non-resident) 10,470 9,599 9,241 9,241

III. Total General Fund Cash Balance (Unrestricted and Restricted)As of the specified quarter ended for each fiscal year

2010-11 2011-12 2012-13 2013-2014

H.1 Cash, excluding borrowed funds 6,667,116 2,733,063 3,907,210

H.2 Cash, borrowed funds only 6,556,750 6,889,228 314,236

H.3 Total Cash (H.1+ H.2) 5,237,562 13,223,866 9,622,291 4,221,446

IV. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

Line Description

AdoptedBudget (Col. 1)

AnnualCurrent Budget (Col. 2)

Year-to-Date Actuals (Col. 3)

Percentage

(Col. 3/Col. 2)

I. Revenues:

I.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 51,416,471 51,445,894 12,266,197 23.8%

I.2 Other Financing Sources (Object 8900) 240,000 265,000 57,340 21.6%

I.3 Total Unrestricted Revenue (I.1 + I.2) 51,656,471 51,710,894 12,323,537 23.8%

J. Expenditures:

J.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 50,582,979 50,673,312 11,626,889 22.9%

J.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 2,532,743 2,599,512 255,108 9.8%

J.3 Total Unrestricted Expenditures (J.1 + J.2) 53,115,722 53,272,824 11,881,997 22.3%

K. Revenues Over(Under) Expenditures (I.3 - J.3) -1,459,251 -1,561,930 441,540

L Adjusted Fund Balance, Beginning 5,661,014 5,661,014 5,661,014

L.1 Fund Balance, Ending (C. + L.2) 4,201,763 4,099,084 6,102,554

M Percentage of GF Fund Balance to GF Expenditures (L.1 / J.3) 7.9% 7.7%

V. Has the district settled any employee contracts during this quarter? NO

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If yes, complete the following: (If multi-year settlement, provide information for all years covered.)

Contract Period Settled Management Academic Classified(Specify) Permanent TemporaryYYYY-YY Total Cost

Increase Total Cost

IncreaseTotal Cost Increase

Total Cost Increase % * % * % * % *

a. SALARIES:

Year 1:

Year 2:

Year 3:

b. BENEFITS:

Year 1:

Year 2:

Year 3:

* As specified in Collective Bargaining Agreement or other Employment Contract

c. Provide an explanation on how the district intends to fund the salary and benefit increases, and also identify the revenue source/object code.

VI. Did the district have significant events for the quarter (include incurrence of long-term debt, settlement of

audit findings or legal suits, significant differences in budgeted revenues or expenditures, borrowing of funds (TRANs), issuance of COPs, etc.)?

NO

If yes, list events and their financial ramifications. (Enter explanation below, include additional pages if needed.)

VII.Does the district have significant fiscal problems that must be addressed? This year? YES Next year? NO

If yes, what are the problems and what actions will be taken? (Enter explanation below, include additional pages if needed.) Although the state budget outlook has vastly improved, the District continues to operate with a structural budget deficit. The adopted final budget projects a $1.5 million dollar net loss for 2013-14. As a result, the District continues to pursue cost saving and revenue generating strategies to address the budget imbalance and maintain the governing board approved 6% reserve level.

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BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE DECEMBER 3, 2013 MEETING OF THE BOARD

Item: Merced College Bookstore Update Presented By: Joanne Schultz For: Information X Action ____ Background Information The 2013-14 final budget adopted by the board, reflected the Bookstore’s net income at break even. At that time it was noted that this was an optimistic outcome and an analysis would be done to determine how well the actuals were doing against the projected budget. The Merced College Bookstore has had several years of losses which were primarily the result of external forces. There are signs of recovery but the extent and the speed are unclear. The analysis will be presented at the board meeting and will consist of:

• 5 year historical data • What caused the downturn • Projected outcome for 2013-14 • Strategies that will impact the projected outcome • Next steps

Recommendation/Requested Action This is presented for informational purposes.