executive committee meeting | agenda · 2020-05-04 · judge hoppy haden, caldwell county council...

Executive Committee Meeting | Agenda

10:00 a.m., Wednesday, May 13, 2020 Access via GoToMeeting from your computer, tablet, or smartphone:

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Executive Committee Meeting| Agenda |May 13, 2020

Mayor Jane Hughson, City of San Marcos, Chair Judge Paul Pape, Bastrop County, First Vice Chair Mayor Brandt Rydell, City of Taylor, Second Vice Chair Judge James Oakley, Burnet County, Secretary Judge Ron Cunningham, Llano County, Parliamentarian Commissioner Gerald Daugherty, Travis County, Immediate Past Chair Council Member Jimmy Flannigan, City of Austin Mayor Pro Tem Lyle Nelson, City of Bastrop Council Member Andrea Willott, City of Bee Cave Judge Brett Bray, Blanco County Commissioner Joe Don Dockery, Burnet County Judge Hoppy Haden, Caldwell County Council Member Mike Guevara, City of Cedar Park Judge Joe Weber, Fayette County

Commissioner Debbie Ingalsbe, Hays County Mayor Sandy Cox, City of Lakeway Council Member Christine Sederquist, City of Leander Commissioner Maurice Pitts, Lee County Mayor Lew White, City of Lockhart Council Member Mike Heath, City of Pflugerville Council Member Matthew Baker, City of Round Rock Council Member William Gordon, City of Smithville Commissioner Brigid Shea, Travis County Commissioner Russ Boles, Williamson County Commissioner Cynthia Long, Williamson County Representative John Bucy III Representative John Cyrier Representative Celia Israel Representative Terry Wilson

1. Call to Order and Pledge of Allegiance by the Chair

2. Consider Approval of the March 12, 2020 Meeting Minutes

3. Consider Accepting the Annual Financial Report of the Capital Area Council of Governments for the YearEnded September 30, 2019

Lisa Byrd Bowman, Director of Finance

4. Consider Accepting the Quarterly Investment Report

Lisa Byrd Bowman, Director of Finance

5. Present Mid-Year Update to Budgeted Revenues for CAPCOG in FY 2020

Sheila Jennings, Director of Administration

6. Consider Adopting a Resolution for Prioritized List of Juvenile Justice and Truancy Prevention GrantProgram: Juvenile Justice Projects for Plan Year 2021 Funding Consideration through the Office of theGovernor, Criminal Justice Division

Matt Holderread, Regional Research Coordinator

7. Consider Adopting a Resolution for Prioritized List of Criminal Justice Program Projects for Plan Year2021 Funding Consideration through the Office of the Governor, Public Safety Office’s Criminal JusticeDivision


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8. Consider Adopting a Resolution for Prioritized List of Violence Against Women Justice and TrainingProgram Projects for Plan Year 2021 Funding Consideration through the Office of the Governor, PublicSafety Office’s Criminal Justice Division


9. Consider Adopting a Resolution for Prioritized List of Juvenile Justice and Truancy Prevention GrantProgram: Truancy Prevention Projects for Plan Year 2021 Funding Consideration through the Office ofthe Governor, Criminal Justice Division


10. Consider Adopting a Resolution for Prioritized List of General Victim Assistance Direct ServicesProgram Projects for Plan Year 2021 Funding Consideration through the Office of the Governor, PublicSafety Office’s Criminal Justice Division


11. Consider Adopting a Resolution Recognizing May 2020 as Older Americans Month

Patty Brodie, Director Aging Services

12. Consider Appointments to Advisory Committees

Betty Voights, Executive Director of CAPCOG

13. Staff ReportsBetty Voights, Executive Director of CAPCOG

14. Adjourn

Persons wishing to provide comment on an agenda item during the Executive Committee meeting may do so by

emailing Mason Canales at [email protected] no later than 5p.m., Tuesday, May 12, 2020. Please include

the participants first and last name, organization, county representing and the agenda item for which comment

is being provided. Comments will have a time limit of three minutes each. Persons who join the Executive Committee meeting will be provided a call-in number to participate remotely.

Executive Committee Meeting| Agenda |May 13, 2020 | of 2

mailto:[email protected]

Executive Committee | Summary Minutes 10:00 a.m., Wednesday, March 11, 2020

CAPCOG Lantana Room 6800 Burleson Rd.

Bldg. 310, Suite 155 Austin, Texas 78744

Mayor Hughson thanked Commissioner Daugherty for his service and leadership as the previous Executive Committee Chair. He was then presented with a plaque.

Mayor Hughson recognized Representative Bucy lll, who was in attendance at today’s meeting.

1. Opening Remarks and Pledge of Allegiance by the Chair

Mayor Hughson called the meeting to order at 10:02 a.m. and confirmed the quorum. She then led thecommittee in the pledge of allegiance.

2. Consider Approval of the February 12, 2020 Meeting Minutes

Mayor Hughson asked for a consideration of the minutes from the February 12, 2020 meeting. CommissionerIngalsbe made a motion to approve the minutes. Judge Ron Cunningham seconded the motion. The motionpassed unanimously.

3. Conduct Public Hearing to Receive Comments and Adopt the Regional Priorities for the Texas Departmentof Agriculture’s Community Development Fund Non-Entitlement Communities

Ken May, Regional Programs Coordinator

Present (26) Mayor Jane Hughson, City of San Marcos, Chair Judge Paul Pape, Bastrop County, First Vice Chair Mayor Brandt Rydell, City of Taylor, Second Vice Chair Judge James Oakley, Burnet County, Secretary Judge Ron Cunningham, Llano County, Parliamentarian Commissioner Gerald Daugherty, Travis County, Immediate Past Chair Council Member Jimmy Flannigan, City of Austin Mayor Pro Tem Lyle Nelson, City of Bastrop Council Member Andrea Willott, City of Bee Cave Judge Brett Bray, Blanco County Commissioner Joe Don Dockery, Burnet County Judge Hoppy Haden, Caldwell County Council Member Mike Guevara, City of Cedar Park Judge Joe Weber, Fayette County

Absent (3) Representative John Bucy III Representative John Cyrier Representative Celia Israel

Commissioner Debbie Ingalsbe, Hays County Mayor Sandy Cox, City of Lakeway Council Member Christine Sederquist, City of Leander Commissioner Maurice Pitts, Lee County Mayor Lew White, City of Lockhart Council Member Matthew Baker, City of Round Rock Council Member Mike Heath, City of Pflugerville Council Member William Gordon, City of Smithville Commissioner Brigid Shea, Travis County Commissioner Russ Boles, Williamson County Commissioner Cynthia Long, Williamson County Representative Terry Wilson

Executive Committee | Summary Minutes | March 11, 2020 |Page 2 of 7

Mr. May explained that the Executive Committee has been tasked with recommending the region’s top three priorities for the Texas Department of Agriculture Community (TDAC) Development Fund for non-entitlement communities and referenced the TDAC list of eligible activities provided to the committee as a handout. Mr. May indicated there were a few changes noting that the single and multi-applicants is now a minimum of $75,000 and a maximum of $800,000. Previously, project application amounts were a minimum of $300,000 and a maximum of $500,000.

Mr. May reminded the committee that Mayor Cox serves as the CAPCOG’s regional representative and that she will present the approved priorities to the state committee.

Ms. Voights asked the committee to discuss the process for public comments. Ms. Voights noted those who wanted to speak should fill out a card indicating their top three priorities for her to tally at the end of the comment period and added that those not wishing to speak could just hand in the card. Mayor Hughson clarified comments would be received from elected officials or staff of the non-entitlement communities.

The question was raised if notice of the public hearing was sent out. Ms. Voights responded that Mason Canales, Member Services Coordinator sent information to all the representatives of city or county non-entitlements.

Mayor Hughson opened the meeting for public comment at 10:05a.m. She then asked that cards be submitted and those wishing to provide comments step forward to the podium.

There were no comments from the audience. The following comments were provided by Executive Committee members.

Judge Bray, Blanco County, commented his county will submit an application focused on roads, bridges and water crossings. He stated this will be their emphasis and how he will vote.

Judge Pape, Bastrop County, commented that as a rural community they have benefited from the program for many years and encourage the committee to continue to focus on water, wastewater infrastructure, roads and bridges and essential transportation infrastructure.

Commissioner Pitts, Lee County, commented his county has benefited greatly over the years from the wastewater & sewer projects and that their county still needs these projects.

Commissioner Shea asked questions regarding the funding amounts and if historically many projects were denied. Mr. May explained that funding is distributed as thoroughly as possible; historically they have done five projects at $300,000 per fiscal year and that this is a biannual program.

Mayor White, City of Lockhart, commented his community has greatly benefited from these types of grants. Their street work has benefited; however, there is still quite a bit of work to do. Drainage remains an issue for them; they have had the vision to seek out property for retention but funding the actual drainage to get it to the retention areas is still lacking. They have also benefited from the safe routes to schools’ sidewalks systems. That money is drying up or has gotten so competitive they are not able to qualify for any further assistance. Their sidewalk program, while they have been able to build over four miles of sidewalks to connect existing school and parks, still has considerable gaps and they can use assistant to complete.


Judge Weber, Fayette County, stated his county has used this program and has a grant in process now. He noted that with the emphasis on rural counties - water, wastewater, the first-time service piece is extremely important for a county such as Fayette.

Judge Haden, Caldwell County, agreed projects like water, sewer, flood and drainage and street improvements are very important to his county being a small rural county.

The question was raised whether comments were received from the information that CAPCOG sent out. Ms. Voights stated we notified all the entitlement and non-entitlement. Mr. Canales confirmed the form was on the CAPCOG website and that no comments were received. He also stated some phone calls were received but those were grant specific on how to apply for the grant. The deadline for comments was that day.

Mayor Hughson closed the meeting to public comments at 10:27a.m.

Mayor Hughson then asked Ms. Voights to provide a recap on recommended priorities. Ms. Voights listed the priorities she had heard discussed during the meeting as streets, road, bridges and water crossings; wastewater and sewer; water and wastewater; streets, drainage and sidewalks; flooding, drainage, water and sewer; flooding and drainage; water, sewer and street improvement. Ms. Voights then stated for the four comment cards received, those represented multiple communities with the following priorities. Flooding, drainage, water, sewer and housing rehab.

Judge Pape made a motion to approve priorities for this region in the following order:

1. 3J- Water /Sewer Improvements2. 3K- Street Improvement3. 3I - Drainage

Judge Cunningham seconded the motion. Mayor Cox asked that the motion be amended to include a fourth priority as 3L, sidewalks.

Judge Pape stated he agreed to the addition. He then restated his motion to the priorities as: 1. 3J- Water /Sewer Improvements2. 3K- Street Improvement3. 3I- Drainage4. 3L- Sidewalks

Judge Weber seconded the motion. The motion passed unanimously.

Ms. Voights commented the expectation was to submit three priorities. There was no change to the motion.

4. Consider Solid Waste Advisory Committee’s MSW Registration No. 40306 Type V Transfer Station, AustinCommunity Landfill Transfer Station, Municipal Solid Waste Conformance Review Recommendation

Ken May, Regional Programs Coordinator

Mr. May explained that this item was postponed last month as the TCEQ had extended the public comment period. And the applicant had submitted a completed performance review check list. The SWAC subcommittee meet and presented its recommendation to the SWAC. The SWAC voted unanimously to


support Travis County’s citing of the Solid Waste city ordinance chapter 312, which would preclude further activity at the facility processing or disposal beyond that which the TCEQ has already permitted.

Mr. May then stated the recommendation of the SWAC is to make a statement of nonconformance and a recommendation of denial of the registration.

Commissioner Ingalsbe made a motion to accept the recommendation for statement of non-conformation and recommendation for denial of the registration. Commissioner Shea seconded the motion. The motion passed with one opposed vote by Mayor Cox.

Commissioner Ingalsbe thanked Mr. May for his work on this project, commenting he did an excellent job.

5. Consider Adopting a Resolution Recognizing National Telecommunicator WeekRichard Morales Jr., Director of Emergency Communications

Mr. Morales stated that the second full week in April is designated as National Telecommunicator Week to honor all Public Safety Telecommunicators across the nation. This year, National Telecommunicator Week is April 12-18, 2020. To express recognition, appreciation and support of all Public Safety Telecommunicators in the region, staff recommends adoption of this resolution.

Judge Oakley made a motion to adopt the Resolution Recognizing National Telecommunicator Week. Commissioner Ingalsbe seconded the motion. The motion passed unanimously.

Mayor Hughson asked that the resolutions be sent in Word format to the General Assembly members so that we can get it out across our region.

6. Consider Approving Projects to be Funded from FY 2020 Homeland Security Grant ProgramMartin Ritchey, Director of Homeland Security

Mr. Ritchey presented a prioritized list of annual grants project applications for consideration. He explained that CAPCOG goes through a rigorous process on all the applications submitted to CAPCOG to solicit and score project applications from eligible jurisdictions. The Homeland Security Task Force’s subcommittees of subject matter experts (SME) rank the projections and submits them to the HSTF which reviews and recommends to the Executive Committee. This updated list was provided as a handout.

Ms. Voights asked Mr. Ritchey to explain LEPTA. Mr. Ritchey explained that LEPTA is the Law Enforcement set aside for terroristic activities. He further explained, there is a 25% requirement that projects must be LEPTA; this year there is a new process that 20% of the projects had to meet, in 5% increments, one of four categories- intelligence, cyber security for elections, soft targets and new technology that might be used for terroristic activities, such drones.

Mr. Ritchey stated that the options we have in terms of our funding opportunities are slowly being reduced. He cited the Austin-ARIC/ Regional Fusion Center, which is budgeted $450,000 as an example, noting this is a requirement and cannot be excluded; therefore, a large portion of the funds are already set aside before we even take a look at the first round of grants.

There was discussion surrounding the Regional Fusion Center and if they would be for regional use.


Ms. Voights stated when we look at these projects, we ask that any piece of equipment that is given to a city or county be used for regional response. Ms. Voights recommended that this be included in the motion.

A motion was made by Judge Oakley to approve projects recommended by FY 2020 Homeland Security Grant Program Funding and any equipment granted would be available throughout the CAPCOG region. Commission Shea Seconded the motion. The motion passed unanimously

7. Consider Approving Regional Project for Funding Application to FY 2020 – 2021 State InteroperabilityCommunications Grant Program

Martin Ritchey, Director of Homeland Security

Mr. Ritchey explained the Texas Legislature passed HR 2952 in the last biennium creating the Interoperable Communications Grant Program. The purpose of the program is to improve or expand systems that provide communications interoperability. Grants of a regional nature or connecting systems are given priority. Local jurisdictions are not eligible to submit a grant in this program. CAPCOG Homeland Security solicited Interoperable Communications Grant (ICG) project worksheets from jurisdictions and have asked subject matter experts to conduct a preliminary review and discipline-based ranking. The HSTF reviewed and ranked the list with the recommendation to expansion of our inoperability capabilities into Blanco and Bastrop County.

A motion was made by Commissioner Dockery to approve submission of the CAPCOG Interoperable Communications for the Stonewall site – Blanco County and Site 5 – Bastrop County. Judge Pape seconded the motion. The motion passed unanimously.

8. Consider Adopting Resolution Authorizing Submittal of the Interoperability Communications GrantApplication by the Capital Area Council of Governments

Martin Ritchey, Director of Homeland Security

Mr. Ritchey explained that this is a follow up item and is required to submit the application for funding of the regional interoperable communication project selected in the previous agenda item.

Judge Oakley made a motion to Adopt Resolution Authorizing Submittal of the Interoperability Communications Grant Application by the Capital Area Council of Governments. Mayor White seconded the motion. The motion passed unanimously.

9. Consider Approval of FY 2021-2022 AAACAP Area Plan for submission to the Texas Health and HumanServices

Patty Bordie, Aging Services Director

Ms. Bordie explained that the Older American Act of 1965 (OAA) established authority for grants to states for community planning and social services for older adults. The OAA requires Area Agencies on Aging to submit an Area Plan, which directs the activities of the area agency on aging in planning and providing services to meet the needs of older persons, their family members and caregivers.

An Executive Summary highlighting the content of the 2020-2021 Area Plan was included in the agenda packet.


Ms. Bordie presented a PowerPoint presentation of key aspects of the draft Area Plan noting the significant demographic changes in senior population and the likely impact on services in the future.

Mayor Hughson asked that a copy of the Area Plan be emailed to the Executive Committee.

A motion was made by Judge Oakley to approve the FY 2021-2022 AAACAP Area Plan for submission to the Texas Health and Human Services. Commissioner Shea seconded the motion. The motion passed unanimously.

10. Consider Appointments to Advisory CommitteesBetty Voights, Executive Director Deborah Brea, Executive Assistant

Ms. Brea announced the Advisory Committee recommendation as follows.

Homeland Security Task Force (HSTF) Hector Rangel was recommended as the new Chief EMC by Judge Hoppy

Criminal Justice Advisory Committee (CJAC) for Round Rock (At-Large) Gloria Terri recommended Claire Sudolsky as her designated alternate

Aging Advisory Council (AAC) Lindsay McClune was recommended by Commissioner Ingalsbe

A motion was made by Judge Oakley to approve the recommendations as presented. Commissioner Shea seconded the motion. The motion passed unanimously.

11. Staff UpdatesBetty Voights, Executive Director

Gas Skimmer Ms. Voights stated CAPCOG is soliciting applications for gas skimmer surveillance grants. The criteria will be based on the number of incidents a community has. The local government must commit to four weeks of surveillance at least three days per week for 4 hours per day. Applications are due by March 25.

CDGBD Ms. Voights stated that TDA has also asked for the region to have an alternate non-voting member and asked for a volunteer to serve as alternate behind Mayor Cox on the Unified Scoring Committee (USC). There were no volunteers. Ms. Voights stated that the purpose of the alternate was to stay abreast of the USC’s process, she would attend the meetings and keep the committee informed.

FY 2019 Auditor Board Survey Ms. Voights informed the committee survey forms were in the handout folder for those who had not completed the survey. She asked that completed surveys be given to Mayor Hughson.

COVID 19 Ms. Voights stated CAPCOG has a COVID 19 plan which includes the ability to telework; CAPCOG is in the process of setting up a phone tree and laptops are being ordered for the few staff who do not already them.


Ms. Voights noted the Executive Committee meeting may need to be conducted via conference call or some type of virtual technology.

12. Adjourn

Mayor Hughson asked for a motion to adjourn the meeting at 11:45a.m. Judge Cunningham made a motionto adjourn the meeting. Commissioner Shea seconded the motion. The motion passed unanimously.

_________________________________ _________________________ Judge James Oakley, Secretary Date Executive Committee Capital Area Council of Governments

EXECUTIVE COMMITTEE MEETING

MEETING DATE:

AGENDA ITEM:

May 13, 2020

#3 Consider Accepting the Annual Financial Report of the Capital Area Council of Governments for the Year Ended September 30, 2019

GENERAL DESCRIPTION OF ITEM: The Annual Financial Report of the Capital Area Council of Governments for the Year Ended September 30, 2019 has been prepared by Whitley Penn, LLP, in accordance with state and federal regulations. A representative from the audit firm will present the Annual Financial Report to the Executive Committee and answer questions from committee members.

The audit firm’s disclosure letter and Management’s Discussion and Analysis provide a summary of the year’s financial activities. There were no audit findings.

Each year the auditors select both State and Federal funded areas of CAPCOG’s operations for a more extensive review. For this audit report the Federal and State funded areas selected were the Health and Human Services Aging Cluster and the Homeland Security Regional Planning grant. The Health and Human Services Aging Cluster includes the Special Programs for the Aging Title III Part B and Title III Part C, the Nutrition Services Incentive Program, State General Revenue Other, State General Revenue OMB Services, State General Revenue Residential Repair Housing Bond, Title III E Match and the ADRC Operations. All of the programs and service areas of CAPCOG’s operations were included in the general standard audit procedures.

THIS ITEM REPRESENTS A: New issue, project, or purchase Routine, regularly scheduled item Follow-up to a previously discussed item Special item requested by board member Other

PRIMARY CONTACT/STAFF MEMBER: Lisa Bowman, Director of Finance Lupe Garcia, CPA – Audit Partner of Whitley Penn, LLP

BUDGETARY IMPACT: Total estimated cost: N/A Source of Funds: Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: The audit services were acquired based on response to a RFP.

ACTION REQUESTED: Accept the Annual Financial Report of the Capital Area Council of Governments for the Year Ended September 30, 2019.

BACK-UP DOCUMENTS ATTACHED: None

BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting): 1. Required Auditor Disclosure Letter from Whitley Penn, LLP2. Annual Financial Report of the Capital Area Council of Governments for the Year Ended September 30,

2019.


MEETING DATE: May 13, 2020 AGENDA ITEM: #4 Consider Accepting the Quarterly Investment Report GENERAL DESCRIPTION OF ITEM: The Public Funds Investment Act and the CAPCOG Investment Policy require that a quarterly investment report be prepared for the Executive Committee. This report is for the quarter ending March 31, 2020. All of CAPCOG’s investments are in the Texas Local Government Investment Pool (TexPool). The beginning and ending balances for each fund reflect the operating needs of the organization and not the performance of the investments. CAPCOG’s use of TexPool as our investment pool is to provide ready access to idle funds for operating purposes while still earning a market interest rate for short term investments. During the quarter the market interest rate earned was approximately 1.38%. Total interest earnings for the quarter were $79,958.83 THIS ITEM REPRESENTS A:

New issue, project, or purchase Routine, regularly scheduled item Follow-up to a previously discussed item Special item requested by board member Other

PRIMARY CONTACT/STAFF MEMBER: Lisa Byrd Bowman, Director of Finance BUDGETARY IMPACT: Total estimated cost: N/A Source of Funds: N/A Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A ACTION REQUESTED: Accept the Quarterly Investment Report BACK-UP DOCUMENTS ATTACHED:

1. Quarterly Investment Report (5 pages) BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting):

None

CAPITAL AREA COUNCIL OF GOVERNMENTSGeneral Fund

Quarterly Investment ReportJanuary 1, 2020 - March 31, 2020

TexPool Investment Interest Net Transactions Account Balance

Beginning Balance 1,244,150.18

January (298,376.59) 945,773.59 Monthly interest 1,368.30 947,141.89February 200,000.00 1,147,141.89 Monthly interest 1,240.54 1,148,382.43March (14,098.39) 1,134,284.04 Monthly interest 895.23 1,135,179.27

Activity for the Quarter 3,504.07 (112,474.98)

Ending Balance 1,135,179.27

Average Daily Balance January 1,011,108.87February 988,606.75March 1,089,976.60

Average Daily Balance for the Quarter 1,029,897.41

Average Annual Interest Rate 1.361%

1

CAPITAL AREA COUNCIL OF GOVERNMENTSSolid Waste



Beginning Balance 17,331.07

January 0.00 17,331.07 Monthly interest 23.43 17,354.50February 0.00 17,354.50 Monthly interest 21.99 17,376.49March 180,000.00 197,376.49 Monthly interest 57.17 197,433.66

Activity for the Quarter 102.59 180,000.00

Ending Balance 197,433.66

Average Daily Balance January 17,331.83February 17,356.02March 104,475.11

Average Daily Balance for the Quarter 46,387.65


2

CAPITAL AREA COUNCIL OF GOVERNMENTSAir Quality



Beginning Balance 142,034.62

January 0.00 142,034.62 Monthly interest 192.10 142,226.72February 0.00 142,226.72 Monthly interest 179.77 142,406.49March 142,406.49 Monthly interest 121.37 142,527.86

Activity for the Quarter 493.24 0.00

Ending Balance 142,527.86

Average Daily Balance January 142,040.82February 142,239.12March 142,410.41

Average Daily Balance Quarter 142,230.12


3

CAPITAL AREA COUNCIL OF GOVERNMENTSCAECD 911 Fund



Beginning Balance 20,427,460.03

January 1,298,376.59 21,725,836.62 Monthly interest 28,869.88 21,754,706.50February 300,000.00 22,054,706.50 Monthly interest 27,560.43 22,082,266.93March 564,098.39 22,646,365.32 Monthly interest 19,428.62 22,665,793.94

Activity for the Quarter 75,858.93 2,162,474.98

Ending Balance 22,665,793.94

Average Daily Balance January 21,427,605.80February 21,818,676.18March 22,807,457.40

Average Daily Balance for the Quarter 22,017,913.13


4


MEETING DATE: May 13, 2020

AGENDA ITEM: #5 Present Mid-Year Update to Budgeted Revenues for CAPCOG in FY 2020

GENERAL DESCRIPTION OF ITEM:

As a part of preparing for next year’s CAPCOG Budget, which the officers have already begun discussing, staff has prepared an update on revenue for the current year, FY 2020, for the Executive Committee. CAPCOG is on the October 1-September 30 fiscal year so the information represents a mid-year update. Attached is a brief memo and related table which covers additions to revenue and other changes since the adoption of the FY 2020 budget in September.


PRIMARY CONTACT/STAFF MEMBER: Sheila Jennings, Director of Administration


PROCUREMENT: N/A

ACTION REQUESTED: No action required.

BACK-UP DOCUMENTS ATTACHED: Memorandum Table of Adjustments to Revenues for FY 2020 by CAPCOG Division

BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting):

MEMORANDUM

DATE: April 27, 2020

TO: Executive Committee

FROM: Sheila Jennings, Director of Administration

RE: Mid-Year Update on FY 2020 CAPCOG Budget

CAPCOG’s individual grant budgets are prepared on the timeline of our funding agencies and only a few of these coincide with the CAPCOG budget. This means that at the time that the current FY 2020 budget was adopted by the General Assembly on September 11, 2019, there were a few unknowns for programs which are awarded on a different timeline (Aging Services, for example). CAPCOG also has opportunities in the course of the year to seek additional grants or funds, or partner with other agencies, that can result in totally new sources of funding that were not anticipated at budget time.

This memo provides a mid-year update for funding sources that were awarded after the budget’s adoption for FY 2020. We may yet have some differences that come up before the closeout of this fiscal year, such as a delay in expenditures, a revision in a grant’s performance measures, or even a reduction in funds, but this mid-year report will provide a reasonable picture of how our available revenues and planned operations are at this point in time, and how they compare to what we expected at the start of the year. There is an attached table identifying the individual CAPCOG Divisions with initial budgeted revenues and mid-year adjusted revenues for your information.

CHANGES TO REVENUE BY DIVISION

• Aging Services – Older Americans Act funding distributions are not determined until after the start of our fiscal year, therefore we started FY20 with a best estimate for most of our Aging Services. CAPCOG submitted a Planning Budget for the Area Agency on Aging in November, 2019 which included $2.9 million in carryover, primarily in meals ($1.8M) and another $615K in supportive services – we had budgeted for $2 million in carryover, so this is a significant increase over what had been budgeted. There was also a small increase in the amount of third party match from providers.

The FY 2020 budget for Aging services has increased in revenues from $11,419,890 to $12,755,813.

In addition, the Coronavirus Aid, Relief, and Economic Security (CARES) Act appropriated supplemental funding for programs authorized by the Older Americans Act, and we have been notified that the state Health and Human Services Commission will be distributing additional funds to each AAA via formula.

• Community and Economic Development – There are four programs to note in this division regarding changes to revenue since budget adoption.

o The state’s changes to the Regional Review process in the Community Development Block Grant (TxCDBG) Program for non-entitlement areas resulted in new deliverables for our staff activities and a small bump in funding.

o While there was no change to the total amount of funds in the Regional Solid Waste Planning program, our funding plan and program budget process shifted additional funds to the local implementation projects.

o The Capital Area Metropolitan Planning Organization (CAMPO) has negotiated a contract with CAPCOG for multiple tasks, including $35,000 to be used for support activities for the Regional Transit Coordination Committee (RTCC). The CAMPO contract also includes funds for other activities in the Regional Planning and Services division, noted below.

o CAPCOG staff initiated third-party grant administration services in FY 2020 to administer CDBG and EDA related local government grants. There is not a mid-year change to the budget for these activities, but we can report that four jurisdictions have worked with CAPCOG and three have been awarded grants – one FAST grant and two EDA Disaster Recovery grants.

The FY 2020 budget for the CED programs has increased in revenues from $843,872 to $884,520.

• Regional Planning and Services – The TXDOT-supported grant for the Commute Solutions program at CAPCOG was not renewed, therefore this grant ended on 12/31/2019. The multi-task contract with CAMPO mentioned above includes $16,400 for transition of the Commute Solutions program to CAMPO, with another $45,000 budgeted in other tasks, but we are uncertain if we will see all of this revenue in FY 2020.The mid-year adjustment in revenues reflect the loss of the Commute Solutions grant and the addition of contract funds.

In total, the FY 2020 budget for Regional Planning and Services has decreased from $1,099,320 to $936,486.

• Regional Law Enforcement Academy – There are no mid-year adjustments to the budgeted revenues for the academy’s FY 2020 budget. Permission from the Texas Commission on Law Enforcement Education (TCOLE) to expand into online instruction during the Coronavirus pandemic has allowed the academy to continue with the current Basic Peace Officer courses, so the impact to date on tuition revenues is limited.

• Homeland Security – There are no mid-year adjustments to the budgeted revenues for the Homeland Security division’s FY 2020 budget.

• Emergency Communications – The FY 2020budget for Emergency Communications programs has increased from $17,145,064 to $20,103,524. The $2.9 million increase is due to budget adjustments approved by the CAECD Board of Managers in October 2019 to move some project expenses from FY 2019 into FY 2020, and action in February 2020 for changes to the interlocal GIS contracts.

At mid-year, the total budgeted revenues for FY 2020 have increased by just over $4 million, from $32,458,078 to $36,630,275.

If you have any questions, please email or call me at [email protected] or 512-916-6006.

mailto:[email protected]

CAPITAL AREA COUNCIL OF GOVERNMENTSFY 2020 Budget

Initial Budget Adjusted Budget10/1/2019 3/31/2020

AGING SERVICES

ADRC 314,621 314,621 Program Administration ‐ Match 80,000 80,000 AAA Program Operations 8,196,640 9,251,324 Third party match 2,828,629 3,109,868

11,419,890$ 12,755,813$

COMMUNITY & ECONOMIC DEVELOPMENT

EDA Planning 140,000 140,000 EDA Recovery & Resiliency 43,000 43,000 Third party grant administration 50,000 50,000 Other Community Planning Projects 46,000 46,000 Criminal Justice Planning 147,157 147,157 TDA Community Development (CEDAF) 5,614 11,262 Transportation Planning & Collaboration 70,000 70,000 Housing Navigator 18,265 18,265 Regional Solid Waste Planning 233,472 211,836 Solid Waste Local Projects 90,364 112,000 CAMPO contract ‐ RTCC Support 35,000

843,872$ 884,520$

REGIONAL PLANNING AND SERVICES

GIS Services 389,321 389,321 Air Quality Programs 367,500 367,500 Commute Solutions 312,499 98,265 CAMPO Contract ‐ CS Transition & Outreach 51,400 Other Regional Planning Projects 30,000 30,000

1,099,320$ 936,486$

REGIONAL LAW ENFORCEMENT ACADEMY

RLEA Grant and In‐Service 514,044 514,044 VAWA Training Grant 32,521 32,521 JAG Use of Force Simulator 48,806 48,806 Fuel Pump Skimmers Detection 154,981 154,981

750,351$ 750,351$

HOMELAND SECURITY

Homeland Security Planning, Training & Mgmt 559,558 559,558 WebEOC Administration 177,174 177,174 Regional Notification Systems Admin. 428,265 428,265

1,164,997$ 1,164,997$

EMERGENCY COMMUNICATIONS

9‐1‐1 District Operations 17,145,064$ 20,103,524$

17,145,064$ 20,103,524$

OTHER: Local Expenses 68,884 68,884

Less interdepartmental transfer for GIS (34,300) (34,300)

TOTAL ALL PROGRAMS 32,458,078$ 36,630,275$

Prepared 4/27/2020



AGENDA ITEM: #6 Consider Adopting a Resolution for Prioritized List of Juvenile Justice and Truancy Prevention Grant Program: Juvenile Justice Projects for Plan Year 2021 Funding Consideration through the Office of the Governor, Criminal Justice Division

GENERAL DESCRIPTION OF ITEM: Applications for the Juvenile Justice and Truancy Prevention Grant Program: Juvenile Justice projects for 2021 funding were received on March 23, 2020. These projects represent programs that prevent violence in and around schools and improve the juvenile justice system by providing mental health services, truancy prevention, and intervention through community-based and school programs.

CAPCOG’s Criminal Justice Advisory Committee (CJAC) met to review and prioritize applications on April 16, 2020, for the submission of funding recommendations to the Office of the Governor, Public Safety Office’s Criminal Justice Division (CJD) for consideration. As required by CJD, the CJAC reviews and scores each application based on the PY 2021 CJAC Policy Statement, prioritizes the list of scored applications and presents a list of funding recommendations to the CAPCOG Executive Committee for approval of submission to CJD. CJD funds this program with state funds allocated through legislation and makes all final decisions about which projects are funded.


PRIMARY CONTACT/STAFF MEMBER: Matt Holderread, Regional Research Coordinator BUDGETARY IMPACT:

Total estimated cost: $0 Source of Funds: N/A Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A

ACTION REQUESTED: Adopt the Resolution Recommending Juvenile Justice and Truancy Prevention Grant Program Juvenile Justice Projects Prioritized List for Plan Year 2021 Funding Consideration through CJD.

BACK-UP DOCUMENTS ATTACHED: 1. Resolution Recommending Prioritized List of Juvenile Justice Projects for Plan Year 20212. PY 2021 CJAC Juvenile Justice and Truancy Prevention Grant Program: Juvenile Justice Projects Funding

Recommendations to the Office of the Governor, Criminal Justice Division

BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting): None

RESOLUTION

A RESOLUTION AUTHORIZING THE SUBMISSION OF LOCAL AND REGIONAL PLAN YEAR 2021 JUVENILE JUSTICE AND TRUANCY PREVENTION GRANT PROGRAM: TRUNACY PREVENTION PROJECTS

APPLICATIONS TO THE OFFICE OF THE GOVERNOR, PUBLIC SAFETY OFFICE’S CRIMINAL JUSTICE DIVISION FOR FUNDING CONSIDERATION

WHEREAS, the Office of the Governor, Public Safety Office’s Criminal Justice Division, has authorized the allocation of funds under the Juvenile Justice and Truancy Prevention Grant Program: Truancy Prevention Projects opportunity; and,

WHEREAS, the applications for these grant funds have been reviewed by the Capital Area Council of Governments’ Criminal Justice Advisory Committee (CJAC) and have been prioritized for submission to the Office of the Governor, Public Safety Office’s Criminal Justice Division,

THEREFORE, BE IT RESOLVED, that the Executive Committee of the Capital Area Council of Governments hereby approves and authorizes submission of the prioritized Juvenile Justice and Truancy Prevention Grant Program: Truancy Prevention Projects application list of recommended funding order and amounts to the Office of the Governor, Public Safety Office’s Criminal Justice Division for final funding consideration.

Resolution adopted by the Capital Area Council of Governments Executive Committee on this 13th day of May, 2020.

___________________________________ ________________________________________ Mayor Jane Hughson, Chair Judge James Oakley, Secretary Executive Committee Executive Committee Capital Area Council of Governments Capital Area Council of Governments

Capital Area Council of Governments - Criminal Justice Advisory Committee Juvenile Justice and Truancy Prevention Grant Program: Truancy Prevention Projects

Funding Recommendations to the Office of the Governor, Public Safety Office’s Criminal Justice Division

Rank Grant ID Applicant Project Title Requested Amount

Recommended Amount

1 3890702 Blanco ISD Truancy Officer Program $28,579.62 $28,579.62

2 3982601 Luling ISD Luling Independent School District Truancy Prevention

$124,200.00 $124,200.00

3 3982401 Del Valle ISD Campus Truancy Prevention and

Intervention Program K-12 $562,001.00 $562,001.00

4 3887202 Manor ISD Truancy Prevention Program $924,297.99 $924,297.99

5 3725502 Austin ISD Campus-Based Case

Management to Reduce Chronic Absenteeism

$727,469.00 $307,124.95 1

1 This project is recommended all remaining funding budgeted to the CAPCOG region after fully funding the projects ranked above it. If additional funds are made available full funding of this project is recommended.

Total Requested: $2,336,547.61 Average

Request: $473,309.52

Regional Budget Estimate: $1,946,203.56 Requested Above RBE: $420,344.05



AGENDA ITEM: #7 Consider Adopting a Resolution for Prioritized List of Criminal Justice Program Projects for Plan Year 2021 Funding Consideration through the Office of the Governor, Public Safety Office’s Criminal Justice Division

GENERAL DESCRIPTION OF ITEM: Applications for the Criminal Justice Program (JAG) projects for 2021 funding were received on March 23, 2020. These projects represent programs that promote public safety, reduce crime, and improve the criminal justice system. CAPCOG’s Criminal Justice Advisory Committee (CJAC) met to review and prioritize applications on April 15, 2020, for the submission of funding recommendations to the Office of the Governor, Public Safety Office’s Criminal Justice Division (CJD) for consideration. As required by CJD, the CJAC reviews and scores each application based on the PY 2021 CJAC Policy Statement, prioritizes the list of scored applications and presents a list of funding recommendations to the CAPCOG Executive Committee for approval of submission to CJD. CJD funds these programs through federal pass-through funds and makes all final decisions about which projects are funded. THIS ITEM REPRESENTS A:


PRIMARY CONTACT/STAFF MEMBER: Matt Holderread, Regional Research Coordinator BUDGETARY IMPACT: Total estimated cost: $0 Source of Funds: N/A Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A ACTION REQUESTED: Adopt the Resolution Recommending Criminal Justice Program Prioritized Project List for Plan Year 2021 Funding Consideration through CJD. BACK-UP DOCUMENTS ATTACHED: If you have one back-up document, please list like this.

1. Resolution Recommending Prioritized List for Criminal Justice Program Projects for Plan Year 2021 2. PY 2021 CJAC JAG Funding Recommendations to CJD 3. Plan Year 2021 CJAC Policy Statement (applies to subsequent Criminal Justice agenda items).


RESOLUTION

A RESOLUTION AUTHORIZING THE SUBMISSION OF LOCAL AND REGIONAL PLAN YEAR 2021 CRIMINAL JUSTICE PROGRAM APPLICATIONS TO THE OFFICE OF THE GOVERNOR, PUBLIC SAFETY OFFICE’S

CRIMINAL JUSTICE DIVISION FOR FUNDING CONSIDERATION

WHEREAS, the Office of the Governor, Public Safety Office’s Criminal Justice Division, has authorized the allocation of funds under the Criminal Justice Program opportunity; and, WHEREAS, the applications for these grant funds have been reviewed by the Capital Area Council of Governments’ Criminal Justice Advisory Committee (CJAC) and have been prioritized for submission to the Office of the Governor, Public Safety Office’s Criminal Justice Division, THEREFORE, BE IT RESOLVED, that the Executive Committee of the Capital Area Council of Governments hereby approves and authorizes submission of the prioritized Criminal Justice Program application list of recommended funding order and amounts to the Office of the Governor, Public Safety Office’s Criminal Justice Division for final funding consideration. Resolution adopted by the Capital Area Council of Governments Executive Committee on this 13th day of May, 2020. ___________________________________ ________________________________________ Mayor Jane Hughson, Chair Judge James Oakley, Secretary Executive Committee Executive Committee Capital Area Council of Governments Capital Area Council of Governments

Capital Area Council of Governments - Criminal Justice Advisory Committee Criminal Justice Program


Rank Grant ID Applicant Project Name Amount Requested

Amount Recommended

1 3946601 Austin, City of 1 Air Support Improvement Project $157,222.00 $157,222.00 2 4021501 Fayette County 1 Robotex Tactical Robot $30,075.00 $30,075.00

3 4024901 Blanco County 1 Funding for Blanco County

Constable Precinct 1 $89,126.00 $89,126.00

4 3955101 Bastrop County 1 Dedicated Nuisance Control

Officer $87,434.63 $87,434.63

5 4039301 Hays County 1 Volunteer Veterans at Schools $69,431.00 $69,431.00 6 3998001 Bastrop, City of 1 Scene Lighting $10,949.00 $10,949.00 7 3996301 Pflugerville, City of 1 3D Scene Scanning $77,945.69 $77,945.69 8 3813102 Burnet County 1 Dedicated Environmental Deputy $86,279.00 $65,570.76 4 9 4031801 Blanco, City of 1 Technology Grant 2020 $68,002.24 $0.00 5

10 4017401 Marble Falls, City of 1

Mobile Command Center Video Upgrade Project $26,755.00 $0.00 5

11 4016101 The University of Texas – Austin 1

Radio Encryption Project $82,898.00 $0.00 5

12 4059701 Hays County 2 Hays County Crime Prevention

Technology $37,240.00 $0.00 5

13 4023201 Fayette County 2 Kinetic Breaching Tool $10,345.00 $0.00 5

14 4077001 Bastrop County 2 Sheriff's Office- 3D Scanning

Equipment $95,000.00 $0.00 5

15 3612603 Burnet County 2 Environmental Deputy $48,366.00 $0.00 5

16 4015101 Burnet County 3 33rd and 424th District Attorney

Repeat Offender Investigator $61,746.00 $0.00 5

17 4001101 Travis County 1 Travis County Justice Planning

Workforce Development Expansion

$126,149.00 $0.00 6

1 Tier 1 application; 2 Tier 2 application; 3 Tier 3 application; Applicants were limited to one application per tier. 4 This project is recommended all remaining funding budgeted to the CAPCOG region after fully funding the projects ranked above it. If additional funds are made available full funding of this project is recommended. 5 This project is deemed a quality project by the CAPCOG CJAC. If additional funds are available after fully funding the projects ranked above the CJAC recommends funding for this project. 6 This project did not achieve the required score of 70 to be recommended for funding by the CAPCOG CJAC.

Total Requested: $1,164,963.56

Average Request:

$68,527.27

Regional Budget Estimate:

$587,754.08 Request

Above RBE: $577,209.48

Capital Area Council of Governments 6800 Burleson Road, Building 310, Suite 165

Austin, Texas 78744‐2306 Ph: 512‐916‐6000 Fax: 512‐916‐6001

www.capcog.org

BASTROP BLANCO BURNET CALDWELL FAYETTE HAYS LEE LLANO TRAVIS WILLIAMSON

Capital Area Council of Governments

Criminal Justice Advisory Committee (CJAC) PY 2021 Policy Statement

The following policies and procedures are established for the purpose of defining the rules and regulations that will govern the Capital Area Council of Government’s (CAPCOG) Criminal Justice Advisory Committee (CJAC) application review and prioritization process for designated funding streams controlled by the Criminal Justice Division (PSO/CJD) of the Office of the Governor, Public Safety Office. In addition, these policies and procedures govern the operation of CAPCOG’s Criminal Justice Planning as outlined in the Interagency Cooperation Agreement between the PSO/CJD and CAPCOG as it relates to CAPCOG’s CJAC.

COMPLIANCE WITH ADMINISTRATIVE RULES AND REGULATIONS All policies, rules, and regulations outlined in this document comply with the Texas Administrative Code (TAC), Title 1, Part 1, Chapter 3, and the state and federal statutes, rules, and regulations adopted by reference in Texas Administrative Code Section 3.19. Section 3 of the Texas Administrative Code; Applicability, Subchapters A, B, D, E, and F of this chapter applies to all applications for funding and grants submitted to the PSO/CJD Office of the Governor. Subchapter A covers the general provisions for grant funding. Subchapter B addresses general eligibility and budget rules for grant funding. Subchapter D provides rules detailing the conditions PSO/CJD may place on grants. Subchapter E sets out the rules related to administering grants. Subchapter F specifies rules regarding program monitoring and audits. Information regarding the TAC and the Office of the Governor can be viewed on the website of the Texas Secretary of State, at: http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=3&ti=1&pt=1 All meetings of the CJAC will be held in compliance with the general provisions of the Government Code, Chapter 551. Open Meetings Act, which can be viewed online at:

http://www.sos.state.tx.us/texreg/index.shtml

CRIMINAL JUSTICE‐RELATED STRATEGIC PLANNING

CAPCOG’s Criminal Justice Strategic Plan includes priorities identified by communities and agencies in the CAPCOG region, including, non‐profit organizations, municipalities, counties, citizens or parents, substance abuse prevention, law enforcement, mental health, prosecution or courts, juvenile justice, education, and/or victim services. While forming this plan, participants identify community problems and resource needs; develop realistic goals, strategies, tasks and performance measures; collect relevant supporting data; describe potential

PY 2020 CJAC Policy Statement 10/9/2019 | Page 2 of 9

implementation plans; and identify existing efforts and resources. Priorities are established based on this information.

GRANT APPLICANT ELIGIBILITY

Criminal justice related grant solicitations include eligibility requirements set by the Office of the Governor, PSO/CJD. Please refer to the eGrants’ website at the following link to review applicant eligibility requirements:

https://egrants.gov.texas.gov/

OFFICIAL GRANT APPLICATION SUBMISSION

A. Grant applications must be submitted directly to the PSO/CJD via the online eGrants web‐based system by the PSO/CJD designated deadline.

B. The eGrants system will not accept late application submissions.

CAPCOG ELIGIBILITY REQUIREMENTS FOR APPLICANT PARTICIPATION IN THE CJAC APPLICATION REVIEW AND PRIORITIZATION PROCESS

A. Only applications that are certified and submitted through the eGrants web‐based system by the PSO/CJD designated deadline will be considered for participation in CAPCOG’s CJAC application review and prioritization process.

B. To be eligible to participate in CAPCOG’s CJAC application review and prioritization process, the applicant must provide services within, Bastrop, Blanco, Burnet, Caldwell, Fayette, Hays, Lee, Llano, Travis or Williamson counties; the 10‐county CAPCOG area known as Region 12.

1. Agencies within the CAPCOG region may expand their service area outside of the CAPCOG 10‐county region; however, the CJAC will only consider applications for funding that will provide services within Region 12.

2. Funding for areas outside of Region 12 must coordinate with the appropriate COG.

3. Agencies headquartered outside of the CAPCOG 10‐county area may submit a grant application for CJAC review and prioritization if the requested funding will be used to provide services within Region 12.

C. Agencies that receive funds directly from their state association or directly from PSO/CJD for basic service programs, must apply directly through their state association or PSO/CJD and may not apply for funds that are prioritized by CAPCOG. (Examples include but are not limited to: Mothers Against Drunk Driving, Crime Stoppers, and Court Appointed Special Advocates.)

D. The PSO/CJD will make the final determination as to which funding source is most appropriate for each application.

PROJECT AND APPLICANT/GRANTEE STATUS DEFINITIONS

A. A current grantee is an agency/organization that is receiving funding through the Office of the Governor, PSO/CJD and implementing a program during the current Plan Year of September 1st through August 31st.


B. A new applicant is defined as any agency/organization that has never been funded through any funding source or has not been funded through the CAPCOG regional PSO/CJD allocation within the past five years for the project for which funding is currently being requested.

C. A new project is defined as any project that has never been funded through any funding source, has not been funded through the CAPCOG regional PSO/CJD allocation within the past five years or is a currently funded project that has significantly changed the scope of work or target group of the project.

D. A continuation project is defined as any project that is currently ongoing where the applicant is requesting funds from the same fund source to continue the project for an additional funding cycle.

FUND SOURCE INFORMATION

A. The grant applications that will be reviewed by the CJAC include, but are not limited to the following funding sources from the Office of the Governor, PSO/CJD:

1. Criminal Justice Program (also called JAG);

2. General Victim Assistance Direct Services Program (also called VOCA);

3. Juvenile Justice Grants Program (also called JJ);

4. Violent Crimes Against Women Criminal Justice and Training Program (also called VAWA);

5. Any additional or unique fund sources that PSO/CJD determines appropriate

B. Notifications of Funding Availability

CAPCOG will notify potential applicants of grant application submission deadlines by sending out emails and posting information on the CAPCOG website, www.capcog.org.

C. Requirements for CAPCOG recommended projects

1. The maximum application amount for applications considered by the CAPCOG CJAC is $100,000 or 20% of the Regional Budget Estimate provided by PSO/CJD, whichever is more.

2. Agencies may submit a maximum of 3 applications per fund source.

a) Applications will be grouped into three tiers. All applications in Tier 1 will be recommended for funding before any applications in Tier 2 are recommended for funding. All applications in Tier 2 will be recommended for funding before any applications in Tier 3 are recommended for funding.

b) All applicants will be allowed one Tier 1 application, one Tier 2 application, and one Tier 3 application.

c) Applicants will self‐select their Tier 1, Tier 2, and Tier 3 applications at submittal and prior to applications being reviewed by the CJAC.

3. Applications must receive a minimum score of 70 to be recommended as a Quality Project for funding consideration by PSO/CJD.

4. For each proposal application, an applicant is required to provide CAPCOG the minimum funding amount required to conduct the proposed project before being reviewed by the CJAC.


FUND SPECIFIC REQUIREMENTS

A. Criminal Justice Program (also called JAG)

1. This is a competitive grant that requires the submission of a new application to the Office of the Governor, PSO/CJD through the eGrants web‐based system each year funding is desired.

2. A three‐year funding maximum, provided that funding is available, and the third year funding request amount does not fall below $10,000.

3. Decreasing Fund Ratio: The first year’s award is the 100% mark, with a second‐year’s request eligible for 80% of the first year’s award amount and a third‐year’s request eligible for 60% of the first year’s award amount.

4. Required Match: None

5. Equipment Only Funding Requests: Applicants requesting funding only for equipment and no programmatic services, will be considered a “one‐time” only applicant and will not be eligible for the Decreasing Fund Ratio for subsequent years.

6. CAPCOG priorities for Criminal Justice Program funded projects are as follows:

i. Multi‐jurisdictional/multi‐county projects with a focus on regional impact; and

ii. Existing projects that can be completed with a one‐time grant.

B. General Victim Assistance Direct Services Program (also called VOCA)

1. This is a competitive grant that requires the submission of a new application to the Office of the Governor, PSO/CJD through the eGrants web‐based system annually for the first two years funding is desired and biennially after that.

2. No limit or maximum number of years of funding, provided funds are available and the application receives qualifying scores from the CJAC

3. Required Match: Grantees, other than Native American Tribes, may be required to provide matching funds of at least twenty percent (20%) of total project expenditures. Native American Tribes may be required to provide a five percent (5%) match. This requirement may be met through cash and/or in‐kind contributions.

4. An exception will be made for agencies providing domestic violence, sexual assault, and children’s advocacy services. These agencies will be allowed to submit 3 applications to provide services to adults and 3 applications to provide services to children for a maximum of 6 applications. These agencies may designate one application to provide services to adults and one application to provide services for children to each funding tier identified in Fund Source Information (C).

5. Total agency/applicant requests cannot equal more than 50% of the applicant/agency’s current total operating budget.

6. First‐time VOCA applicants (an agency/applicant that have never been awarded VOCA funding before, OR, have not received VOCA funding within the last five years) are limited to submitting one application.

7. Agencies that receive VOCA grant money from their statewide affiliate agencies are not eligible to apply for VOCA funding that is allocated to Region 12 through the CAPCOG Criminal Justice Advisory Committee Application Review Process. These agencies include, but are not limited to: Texas


Advocacy, MADD, Legal Aid Society, Court Appointed Special Advocates (CASA), and Texas Department of Public Safety.

C. Juvenile Justice Grant Programs (also called JJ)


2. A three‐year funding maximum, provided that funding is available, and the third year funding request amount does not fall below $10,000.

3. Decreasing Fund Ratio: The first year’s award is the 100% mark, with a second‐year’s request eligible for 80% of the first year’s award amount and a third‐year’s request eligible for 60% of the first year’s award amount.

4. Required Match: None

D. Violence Against Women Criminal Justice and Training Program (also called VAWA)


2. There is no limit to the number of years of funding, provided funds are available and an application receives qualifying scores from the CJAC

3. Required Match: Grantees, other than Native American tribes and non‐profit, non‐governmental victim service providers, must provide matching funds of at least twenty‐nine percent (29%) of total project expenditures. This requirement may be met through cash and/or in‐kind contributions.

E. Any additional or unique fund sources that PSO/CJD determines appropriate

1. Information for fund sources not listed above will be posted on the CAPCOG website: www.capcog.org

F. Requirements for the fund sources listed above are subject to change at any time per instruction from the Office of the Governor, PSO/CJD. Grant applicants will be notified of any fund source changes via email notification and postings on the CAPCOG website, www.capcog.org

ATTENDANCE REQUIREMENTS FOR PSO/CJD GRANT APPLICATION WORKSHOPS AND REVIEW AND PRIORITIZATION MEETING

A. Notifications of CAPCOG‐facilitated PSO/CJD grant training workshops will be sent out through CAPCOG’s newsletters and email notifications to all municipal and county governments, and any known applicable regional non‐profit organizations in the CAPOCG region. Meetings will also be posted on the CAPCOG website and the CAPCOG Community Calendar.

1. CAPCOG will schedule and hold grant application workshops to review grant application requests for proposals developed by the Office of the Governor, PSO/CJD.

2. CAPCOG staff will provide current grantees, potential applicants, and others with a copy of the CJAC application review and prioritization scoring instrument, the criteria used in the scoring of applications, and other relevant materials, including relevant policies, procedures, and bylaws, during the grant application workshop and by request.

3. Unless otherwise stated, attendance at a CAPCOG‐facilitated grant application workshop is mandatory for both new and current grant applicants.


a. If an applicant is unable to attend the regularly scheduled workshop, the applicant must contact CAPCOG staff to make alternate arrangements at least 2 hours before the scheduled grant application workshop they are unable to attend.

b. CAPCOG’s Criminal Justice Advisory Committee (CJAC) will not review any application for funding from agencies/organizations that did not have representation at the mandatory grant application workshops or that did not make other training arrangements with CAPCOG staff before the scheduled grant application workshop.

c. Attending a grant application workshop conducted by a COG outside of the CAPCOG region does not substitute for the required attendance at the grant application meeting conducted by CAPCOG.

B. Attendance at CJAC application review and prioritization meetings is always mandatory for both new and current grant applicants.

1. A representative from each applicant organization shall attend the prioritization meeting.

2. A representative of the applicant agency/organization will be allowed a five (5) minute presentation of the application and shall have the opportunity to answer any questions posed by the CJAC members.

3. Failure of an applicant agency/organization to attend the CJAC application review and prioritization meeting will deem the application ineligible for CJAC review and prioritization, which will result in a score of “0” and no recommendation for funding consideration.

CAPCOG TECHNICAL ASSISTANCE AND REVIEW

A. In addition to the CAPCOG‐facilitated grant training workshops, applicants may request grant‐related technical assistance before the applicant’s submission of the certified application to PSO/CJD.

B. CAPCOG staff will answer questions for both current grantees and new applicants via email consultation as much as practical, as well as in‐person upon request.

C. The Office of the Governor, PSO/CJD staff will provide technical assistance on the operation of the eGrants web‐based application.

D. CAPCOG requires applications to be submitted for review by CAPCOG staff at least one week before the application deadline set by PSO/CJD. Applicants must receive confirmation from CAPCOG of a completed review before submitting and certifying an application. During this review CAPCOG will check:

a. Identifying Information

b. Target Areas Information

c. Other areas of the application identified by PSO/CJD or CAPCOG


CRIMINAL JUSTICE ADVISORY COMMITTEE (CJAC)

A. The CJAC is a volunteer committee comprised of a multi‐disciplinary representation of members from the region per the requirements of the Office of the Governor, PSO/CJD. These discipline areas include non‐profit organizations, municipalities, counties, citizens or parents, substance abuse prevention, education, juvenile justice, law enforcement, mental health, prosecution or courts, and victim services. CJAC members are appointed by CAPCOG’s Executive Committee.

B. The primary responsibility of the CJAC is to review criminal justice‐related grant applications from throughout the region, score and prioritize applications, and provide funding recommendations, based on a standardized application review and prioritization process and a standardized score sheet, to CAPCOG’s Executive Committee for approval to submit the prioritization lists to the Office of the Governor, PSO/CJD.

C. To avoid a conflict of interest, members of the CAPCOG’s governing body, Criminal Justice Advisory Committee members and CAPCOG staff members must abstain from voting and leave the room for any application during the prioritization process if the member, planner, or an individual related to the member or planner within the third degree of consanguinity or within the second degree by affinity:

1. is employed by the applicant agency and works for the unit or division that would administer the grant, if awarded; or

2. serves on any board that oversees the unit or division that would administer the grant if awarded; or

3. owns or controls any interest in a business entity or other non‐governmental organization that benefits, directly or indirectly, from activities with the applicant agency; or

4. receives any funds, or a substantial amount of tangible goods or services, from the applicant agency as a result of the grant, if awarded.

D. At the beginning of each prioritization meeting, the CJAC Chair shall request members to identify any possible conflict of interest when scoring applications.

1. If a member must abstain from reviewing, voting, commenting, or taking any action on any grant application, the member must also abstain from voting, on any competing applications within that funding source during the prioritization process.

2. Members will clearly state their abstention from voting on certain applications and will not speak on behalf of or in support of an applicant.

3. Members shall write, “ABSTAIN” on each score sheet of each application they do not score due to a conflict of interest.

CJAC APPLICATION REVIEW AND PRIORITIZATION PROCESS

A. CJAC Application Review

1. The CJAC will review and score eligible applications at the CJAC application review and prioritization meeting for each of the PSO/CJD designated fund sources.

2. An approved application score sheet will be used to evaluate each application submitted for review. This score sheet is the product of a cumulative effort of the Office of the Governor, PSO/CJD, and CAPCOG.

a. A minimum score benchmark may be imposed during the application scoring process.

b. Applications that do not meet an imposed minimum score will not be recommended for funding consideration.


3. The CJAC must consider the following factors when scoring and prioritizing applications:

a. Any state strategies identified by PSO/CJD;

b. Priorities identified within the region resulting from the strategic planning process;

c. Eligibility, reasonableness, and cost‐effectiveness of the proposed project;

d. Current CAPCOG policies and bylaws;

4. The CJAC may consider estimated funding levels when scoring and prioritizing applications.

5. CAPCOG staff will tabulate all applicant scores and create a prioritization list ranking each application from highest to lowest score.

a. The highest and lowest score of each application will be eliminated, and an average of the remaining scores will serve as the score of record.

b. The tabulation of scores for an application is based on the number of members eligible to vote.

c. In the event of a tie score when the projects are totaled, staff will delete the next highest and lowest scores until the tie is broken.

d. Projects will be placed on the priority list in the order of the tiebreaker score.

6. The proposed prioritization list will be provided to the CJAC for review, comment, and possible changes to the list order.

7. Post‐CJAC review, the proposed prioritization list will be sent out to the applicants.

8. CAPCOG staff will then submit the proposed prioritization list to the CAPCOG Executive Committee.

B. Application Recommendations Submitted to the Office of the Governor, PSO/CJD for Funding Consideration

1. CAPCOG’s governing board, the Executive Committee, must review and approve the CJAC prioritization list of applications recommended for funding consideration before it is submitted to the Office of the Governor, PSO/CJD.

2. There is no commitment or obligation on the part of CAPCOG, the CJAC, or CAPCOG's Executive Committee to recommend any application for funding consideration.

3. All funding decisions are made at the sole discretion of the Office of the Governor, PSO/CJD.

CAPCOG APPEALS PROCESS FOR GRANT APPLICANTS

A. The only cause for an appeal that CAPCOG will consider is an alleged scoring error made during the prioritization process that prevents the applicant from achieving a score that allows their application to be submitted to the Office of the Governor, PSO/CJD for funding consideration.

1. Applicants wishing to appeal an alleged scoring error must complete the following:

a. Applicants must submit written notification, signed by the applicant’s authorized official, of their intent to appeal, to CAPCOG’s Executive Director and the sitting CJAC Chair at least 24‐hours before the CAPCOG Executive Committee’s scheduled meeting where the CJAC priority list of applications recommended for funding consideration will be approved.


b. The Appellant must demonstrate that the error caused the application (or a portion of the application) to receive a low score that prevented the application from being recommended to PSO/CJD for funding consideration.

2. Letters and phone calls of support will NOT be considered as part of the official appeal process.

3. Upon receipt of all requested documentation supporting the appeal, the Executive Director may place the appeal on the agenda for the next available meeting of the Executive Committee.

4. The Chair, Vice Chair, or designated representative from the Criminal Justice Advisory Committee (CJAC) will be present at the Executive Committee meeting that includes the appeal agenda item.

5. The decision of the Executive Committee will be the final action concerning all appeals.

6. The Criminal Justice Advisory Committee members will receive a copy of the written appeal, notification of the Executive Committee meeting of which the appeal has been placed on the agenda, and will be notified of the action taken by the Executive Committee regarding the appeal.

B. The Office of the Governor, PSO/CJD does not have an appeals process for grant applicants. All PSO/CJD funding decisions are made at the sole discretion of the Office of the Governor and are final.

Revised by Vote October 9, 2019 Revised By Vote October 10, 2018 Revised By Vote December 13, 2017 Revised By Resolution November 9, 2016 Revised By Resolution December 9, 2015 Revised By Resolution February 11, 2015 Revised By Resolution October 8, 2014 Revised By Resolution December 11, 2013 Revised By Resolution December 9, 2012 Revised By Resolution November 9, 2011 Revised By Resolution November 10, 2010 Revised By Resolution December 9, 2009 Revised By Resolution June 10, 2009 Revised By Resolution January 14, 2009 Revised By Resolution November 12, 2008 Revised By Resolution December 12, 2007 Revised By Resolution March 14, 2007 Revised By Resolution November 9, 2005 Revised By Resolution on December 8, 2004 Revised by Resolution on November 10, 2004 Revised by Resolution on November 12, 2003 Revised by Resolution on September 26, 2002 Revised by Resolution on March 23, 2000 Revised by Resolution on September 19, 2000 Adopted by Resolution on October 19, 1999



AGENDA ITEM: #8 Consider Adopting a Resolution for Prioritized List of Violence Against Women Justice and Training Program Projects for Plan Year 2021 Funding Consideration through the Office of the Governor, Public Safety Office’s Criminal Justice Division

GENERAL DESCRIPTION OF ITEM: Application for the Violence Against Women Justice and Training Program (VAWA) projects for 2021 funding were received on March 23, 2020. These projects are aimed at promoting a coordinated multidisciplinary approach to improving the criminal justice system’s response to violent crimes against women, including domestic violence, commercial sex trafficking, sexual assault, dating violence, and stalking.

CAPCOG’s Criminal Justice Advisory Committee (CJAC) met to review and prioritize applications on April 14, 2020, for the submission of funding recommendations to the Office of the Governor, Public Safety Office’s Criminal Justice Division (CJD) for consideration. As required by CJD, the CJAC reviews and scores each application based on the PY 2021 CJAC Policy Statement, prioritizes the list of scored applications and presents a list of funding recommendations to the CAPCOG Executive Committee for approval of submission to CJD. CJD funds these programs through federal pass-through funds and makes all final decisions about which projects are funded.


PRIMARY CONTACT/STAFF MEMBER: Matt Holderread, Regional Research Coordinator

BUDGETARY IMPACT: Total estimated cost: $0 Source of Funds: N/A Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A

ACTION REQUESTED: Adopt the Resolution Recommending Violence Against Women Justice and Training Program Prioritized Project List for Plan Year 2021 Funding Consideration through CJD.

BACK-UP DOCUMENTS ATTACHED: 1. Resolution Recommending Prioritized List of VAWA Projects for Plan Year 20212. PY 2021 CJAC VAWA Funding Recommendations to CJD

BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting): None.

RESOLUTION

A RESOLUTION AUTHORIZING THE SUBMISSION OF LOCAL AND REGIONAL PLAN YEAR 2021 VIOLENCE AGAINST WOMEN JUSTICE AND TRAINING PROGRAM APPLICATIONS TO THE OFFICE OF THE

GOVERNOR, PUBLIC SAFETY OFFICE’S CRIMINAL JUSTICE DIVISION FOR FUNDING CONSIDERATION

WHEREAS, the Office of the Governor, Public Safety Office’s Criminal Justice Division, has authorized the allocation of funds under the Violence Against Women Justice and Training Program opportunity; and,


THEREFORE, BE IT RESOLVED, that the Executive Committee of the Capital Area Council of Governments hereby approves and authorizes submission of the prioritized Violence Against Women Justice and Training Program application list of recommended funding order and amounts to the Office of the Governor, Public Safety Office’s Criminal Justice Division for final funding consideration.



Capital Area Council of Governments - Criminal Justice Advisory Committee Violence Against Women Justice and Training Program



Recommended Amount

1 2810607 Cedar Park, City of Cedar Park Police Department

Training Project $7,895.00 $7,895.00

2 3599503 Austin, City of APD Violence Against Women

Investigative Project $168,670.00 $168,670.00

3 3993701 The University of Texas at Austin

Sexual Assault Team Investigator Training $11,189.00 $11,189.00

Total Requested: $187,754.00 Average Request: $62.584.67

Regional Budget Estimate: $368,819.71 Requested Above RBE: N/A



AGENDA ITEM: #9 Consider Adopting Resolution for Prioritized List of Juvenile Justice and Truancy Prevention Grant Program: Truancy Prevention Projects for Plan Year 2021 Funding Consideration through the Office of the Governor, Criminal Justice Division

GENERAL DESCRIPTION OF ITEM: Applications for the Juvenile Justice and Truancy Prevention Grant Program: Juvenile Justice projects for 2021 funding were received on March 23, 2020. These projects represent programs that provide truancy prevention, and intervention services through community-based and school programs.

CAPCOG’s Criminal Justice Advisory Committee (CJAC) met to review and prioritize applications on April 16, 2020, for the submission of funding recommendations to the Office of the Governor, Public Safety Office’s Criminal Justice Division (CJD) for consideration. As required by CJD, the CJAC reviews and scores each application based on the PY 2021 CJAC Policy Statement, prioritizes the list of scored applications and presents a list of funding recommendations to the CAPCOG Executive Committee for approval of submission to CJD. CJD funds this program with state funds allocated through legislation and makes all final decisions about which projects are funded.


PRIMARY CONTACT/STAFF MEMBER: Matt Holderread, Regional Research Coordinator BUDGETARY IMPACT:

Total estimated cost: $0 Source of Funds: N/A Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A

ACTION REQUESTED: Adopt the Resolution Recommending Juvenile Justice and Truancy Prevention Grant Program Truancy Prevention Projects Prioritized List for Plan Year 2021 Funding Consideration through CJD.

BACK-UP DOCUMENTS ATTACHED: 1. Resolution Recommending Prioritized List of Truancy Prevention Projects for Plan Year 20212. PY 2021 CJAC Juvenile Justice and Truancy Prevention Grant Program: Truancy Prevention Projects

Funding Recommendations to the Office of the Governor, Criminal Justice Division


RESOLUTION

A RESOLUTION AUTHORIZING THE SUBMISSION OF LOCAL AND REGIONAL PLAN YEAR 2021 JUVENILE JUSTICE AND TRUANCY PREVENTION GRANT PROGRAM: TRUNACY PREVENTION PROJECTS

APPLICATIONS TO THE OFFICE OF THE GOVERNOR, PUBLIC SAFETY OFFICE’S CRIMINAL JUSTICE DIVISION FOR FUNDING CONSIDERATION

WHEREAS, the Office of the Governor, Public Safety Office’s Criminal Justice Division, has authorized the allocation of funds under the Juvenile Justice and Truancy Prevention Grant Program: Truancy Prevention Projects opportunity; and,


THEREFORE, BE IT RESOLVED, that the Executive Committee of the Capital Area Council of Governments hereby approves and authorizes submission of the prioritized Juvenile Justice and Truancy Prevention Grant Program: Truancy Prevention Projects application list of recommended funding order and amounts to the Office of the Governor, Public Safety Office’s Criminal Justice Division for final funding consideration.



Capital Area Council of Governments - Criminal Justice Advisory Committee Juvenile Justice and Truancy Prevention Grant Program: Juvenile Justice Projects Funding Recommendations to the Office of the Governor, Public Safety Office’s

Criminal Justice Division

Rank Grant ID Applicant Project Name Amount Requested

Amount Recommended

1 3771702 Big Brothers Big

Sisters of Central Texas

One-to-One Mentoring Program for At-risk Youth

$40,000.00 $40,000.00

2 3723002 Boys & Girls Club of

the Highland Lakes Programs and Operations

Stabilization $45,232.00 $45,232.00

3 4027101 Giddings ISD School Based Mental Health

Programs to Reduce Truancy and Juvenile Criminal Offenses

$61,600.00 $61,600.00

4 4026601 Reset Mentoring Reset Home $56,460.00 $56,460.00 5 3737802 Austin Bat Cave After-School Programs $28,500.00 $28,500.00

6 3961301 Council on At-Risk Youth

Youth Violence Prevention $65,000.00 $65,000.00

7 3796702 YWCA Greater Austin Take Two for Teens $17,917.00 $17,917.00

8 4058901 University High

School UHS Truancy Prevention

Program $45,000.00 $22,802.70 1

9 4062101 American

Youthworks New Start Restorative Justice

Project $81,530.00 $0.00 2

10 4042401 Girls Empowerment

Network Capital Area Girl Connect

Truancy and Juvenile Delinquency Prevention Program

$125,000.00 $0.00 2

11 4055401 Girl Scouts of Central Texas

Girl Scouts Beyond Bars $93,188.83 $0.00 2

12

4033301 Creative Action Creative Action Brave Schools: Campus Violence Prevention &

Community Building through the Arts

$100,000.00 $0.00 2

13 4004001 Austin Classical

Guitar Guitar Education Programs for

Incarcerated Youth in Travis and Williamson County

$69,799.00 $0.00 2

14 4036801 Beyond the Grade Music Class Support $55,000.00 $0.00 3


2 This project is deemed a quality project by the CAPCOG CJAC. If additional funds are available after fully funding the projects ranked above the CJAC recommends funding for this project.

3 This project did not achieve the required score of 70 to be recommended for funding by the CAPCOG CJAC.

Total Requested: $884,226.83 Average Request:

$63,159.06

Regional Budget Estimate: $337,511.38 Requested Above RBE:

$546,715.45



AGENDA ITEM: #10 Consider Adopting a Resolution for Prioritized List of General Victim Assistance Direct Services Program Projects for Plan Year 2021 Funding Consideration through the Office of the Governor, Public Safety Office’s Criminal Justice Division

GENERAL DESCRIPTION OF ITEM: Applications for the General Victim Assistance Direct Services Program (VOCA) projects for 2021 funding were received on March 23, 2020. These projects represent programs that provide services and assistance directly to victims of crime to speed their recovery and aid them through the criminal justice process.

CAPCOG’s Criminal Justice Advisory Committee (CJAC) met to review and prioritize applications on April 14, 2020, for the submission of funding recommendations to the Office of the Governor, Criminal Justice Division (CJD) for consideration. As required by CJD, the CJAC reviews and scores each application based on the Plan Year 2021 CJAC Policy Statement, prioritizes the list of scored applications and presents a list of funding recommendations to the CAPCOG Executive Committee for approval of submission to CJD. CJD funds this program through federal pass-through funds and makes all final decisions about which projects are funded.


PRIMARY CONTACT/STAFF MEMBER: Matt Holderread, Regional Research Coordinator

BUDGETARY IMPACT: Total estimated cost: $0 Source of Funds: N/A Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A

ACTION REQUESTED: Adopt the Resolution Recommending General Victim Assistance Direct Services Program Prioritized Project List for Plan Year 2021 Funding Consideration through CJD.

BACK-UP DOCUMENTS ATTACHED: 1. Resolution Recommending Prioritized List of VOCA Projects for Plan Year 20212. PY 2021 CJAC VOCA Funding Recommendations to the Office of the Governor, Criminal Justice Division


RESOLUTION

A RESOLUTION AUTHORIZING THE SUBMISSION OF LOCAL AND REGIONAL PLAN YEAR 2021 GENERAL VICTIM ASSISTANCE DIRECT SERVICES PROGRAM APPLICATIONS TO THE OFFICE OF THE GOVERNOR,

PUBLIC SAFETY OFFICE’S CRIMINAL JUSTICE DIVISION FOR FUNDING CONSIDERATION

WHEREAS, the Office of the Governor, Public Safety Office’s Criminal Justice Division, has authorized the allocation of funds under the General Victim Assistance Direct Services Program opportunity; and,


THEREFORE, BE IT RESOLVED, that the Executive Committee of the Capital Area Council of Governments hereby approves and authorizes submission of the prioritized General Victim Assistance Direct Services Program application list of recommended funding order and amounts to the Office of the Governor, Public Safety Office’s Criminal Justice Division for final funding consideration.



Capital Area Council of Governments - Criminal Justice Advisory Committee General Victim Assistance Direct Services Program



Recommended Amount

1 3947601 The Settlement

Home for Children

Trauma-informed Residential Care for Children Who Are Victims of

Abuse and Neglect $170,576.00 $170,576.00

2 3295903 Manor, City of Manor Victim Services Network

Project $81,513.00 $81,513.00

3 1400520 The SAFE Alliance

Comprehensive Services for Family and Sexual Violence

Victims $1,878,648.00 $1,878,648.00

4 2786905 Cedar Park, City of

Victims Services Program $58,008.00 $58,008.00

5 4028001 Hays County Victim Assistance for the Family

Justice Center $45,533.24 $45,533.24

6 3756802 Round Rock, City of

General Victim Assistance Direct Services Program $120,272.00 $120,272.00

7 3945101 Williamson County

Williamson County Sheriff's Office Victim Assistance Unit $77,561.28 $77,561.28

8 3972701 Taylor, City of Victim Direct Services Program $66,823.20 $66,823.20

9 2551008

SAHELI dba Asian Family

Support Services of Austin

Asian Domestic & Sexual Violence Advocacy and Community

Outreach Program $524,620.75 $524,620.75

10 3734802 Pflugerville, City of

Victim Services Program Enhancement $64,726.70 $64,726.70

11 3791702 Lakeway, City of Victim Services Project $41,000.00 $41,000.00

12 2827405 Austin, City of APD Victim Crisis Intervention

Project $672,440.00 $672,440.00

13 3074904 Austin Child

Guidance Center

Bi-lingual Family Crime Victims' Recovery Project $358,656.00 $191,946.61 1

14 3645903 Spirit Reins Reining in Trauma $116,159.00 $0.00 2

15 3097704 YWCA Greater Austin

YW Counseling and Referral Center (YWCRC) Survivor Services $150,000.00 0.00 2

16 3329703 Austin ISD Healing Victims Through School-

Based Mental Health Centers $2,858,164.00 $0.00 3


2 This project is deemed a quality project by the CAPCOG CJAC. If additional funds are available after fully funding the projects ranked above the CJAC recommends funding for this project.

3 This project did not achieve the required score of 70 to be recommended for funding by the CAPCOG CJAC.

Total Requested: $7,284,701.17 Average Request: $550,059.73

Regional Budget Estimate: $3,993,668.78

Requested Above RBE: $3,291,032.39


MEETING DATE:

AGENDA ITEM:

May 13, 2020

#11 Consider Adopting a Resolution Recognizing May 2020 as Older Americans Month

GENERAL DESCRIPTION OF ITEM: Every May, the Administration on Aging, part of the Administration for Community Living, leads our nation's observance of Older American's Month. The 2020 theme, Make Your Mark, encourages and celebrates the countless contributions that older adults make to our communities. This year’s theme also highlights the difference everyone can make – in the lives of older adults, in support of caregivers, and to strengthen communities. Older adults are making their mark everyday by:

• Volunteering – in schools, shelters, hospitals, nursing facilities and more• Sharing their story – with family, through creative writing, photo sharing and recording memoirs• Getting involved in their neighborhood – with homeowner associations, social events and landscaping

projects

The Capital Area Council of Governments will use Older American’s Month 2020 to focus on how older adults in our community are taking part in activities that leave a strong legacy across communities—through working and volunteering, mentoring and learning, creating and engaging.

Throughout the month, Area Agency on Aging of the Capital Area will focus on a virtual campaign to collect input from older adults about their legacy, by asking them “What would you like to be remembered for?” and highlighting the many contributions of older adults across the CAPCOG region.

The attached resolution declares May 2020 to be Older Americans Month in the Capital Area Council of Governments (CAPCOG) region. We will distribute the proclamation to our regional partners and the Executive Committee members.


PRIMARY CONTACT/STAFF MEMBER: Patty Bordie, Director Aging Services


PROCUREMENT: N/A

ACTION REQUESTED: Adopt the Resolution recognizing May 2020 as Older Americans Month in the Capital Area Council of Governments (CAPCOG) region. BACK-UP DOCUMENTS ATTACHED:

1. Resolution BACK-UP DOCUMENTS NOT ATTACHED: https://acl.gov/oam/2020/older-americans-month-2020 Older Americans Month Theme link to promotional materials

https://acl.gov/oam/2020/older-americans-month-2020

A PROCLAMATION

AUTHORIZING RECOGNITION OF MAY 2020

AS OLDER AMERICANS MONTH

WHEREAS, the ten county Capital Area Council of Governments (CAPCOG) region includes a

growing number of older Americans who make countless contributions to our community every day;

and,

WHEREAS, the communities in the CAPCOG region are stronger when people of all ages, abilities, and

backgrounds are included and encouraged to make their mark; and,

WHEREAS, CAPCOG recognizes the importance of the physical, mental, social, and emotional well-

being of its citizens; and,

WHEREAS, the Area Agency on Aging of the Capital Area supports our community members by:

● promoting independence, inclusion, and participation;

● engaging older adults through education, recreation, and service; and

● connecting people with opportunities to share their time, experience, and talents.

THEREFORE, BE IT RESOLVED, that the Executive Committee of the Capital Area Council of

Governments declares the month of May 2020 to be Older Americans Month in the

CAPCOG Region to recognize older adults and the people who support them as essential members of

our community.

Resolution adopted by the Capital Area Council of Governments Executive Committee on this 13 day

of May 2020.

Mayor Jane Hughson, Chair Executive Committee Capital Area Council of Governments

Judge James Oakley, Secretary Executive Committee Capital Area Council of Governments


MEETING DATE: May 13, 2020 AGENDA ITEM: #12 Consider Appointments to Advisory Committees GENERAL DESCRIPTION OF ITEM: This is the monthly item for filling positions on our Advisory Committees; please let us know if our staff can assist in identifying interested persons to serve. It is presumed that both city and county representatives will collaborate when making appointments. THIS ITEM REPRESENTS A:


PRIMARY CONTACT/STAFF MEMBER: Deborah Brea, Executive Assistant BUDGETARY IMPACT: Total estimated cost: N/A Source of Funds: N/A Is item already included in fiscal year budget? Yes No Does item represent a new expenditure? Yes No Does item represent a pass-through purchase? Yes No If so, for what city/county/etc.?

PROCUREMENT: N/A ACTION REQUESTED: Approve any advisory committee recommendations. BACK-UP DOCUMENTS ATTACHED:

• Summary memo with recommended appointments and vacancies. BACK-UP DOCUMENTS NOT ATTACHED (to be sent prior to meeting or will be a handout at the meeting):

1. Executive Committee attendance sheet. 2. Advisory Committee attendance sheets.

MEMORANDUM May 13, 2020

TO: Executive Committee Members

FROM: Betty Voights, Executive Director

RE: Advisory Committee Recommendations

This memo identifies current recommendations to CAPCOG Advisory Committees and serves as a reminder of vacancies that still need to be filled. Please see the Attendance Rosters for the Requirements & Responsibilities. For questions, please contact the Advisory Committee staff liaison. Bastrop County

• Law Enforcement Education Committee (LEEC) has a representative vacancy for law enforcement. Caldwell County

• Law Enforcement Education Committee (LEEC) has a representative vacancy for law enforcement. Lee County

• The Aging Advisory Council (AAC) has a representative vacancy.

executive committee meeting | agenda · 2020-05-04 · judge hoppy haden, caldwell county council...

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