executive committee meeting - acwa jpia · executive conference room 2100 professional drive...

EXECUTIVE CONFERENCE ROOM 2100 PROFESSIONAL DRIVE

ROSEVILLE, CA 95661

(916) 786-JPIA (800) 231-JPIA

www.acwajpia.com

EXECUTIVE COMMITTEE MEETING

Tuesday, January 29, 2013

8:30 AM

President: E. G. “Jerry” Gladbach, Castaic Lake Water Agency

Vice-President: Tom Cuquet, South Sutter Water District

John Coleman, ACWA Vice President

Joseph Dion, Citrus Heights Water District

David Hodgin, Scotts Valley Water District

W. D. “Bill” Knutson, Yuima Municipal Water District

Melody McDonald, San Bernardino Valley Water Conservation District

Charles Muse, Helix Water District

Lou Reinkens, Tahoe City Public Utility District

Preliminary Agenda-date issued: January 8, 2013 Final Agenda-date issued: January 14, 2013 Page 1

JPIA EXECUTIVE CONFERENCE ROOM 2100 Professional Drive

Roseville, CA 95661 (800) 231-5742

WWW.ACWAJPIA.COM

AGENDA

TUESDAY, JANUARY 29, 2013

8:30 AM This meeting shall consist of a simultaneous WebEx teleconference call at the ACWA/Joint Powers Insurance Authority, 2100 Professional Drive, Roseville, CA 95661 and the following remote sites:

• 10 Lombard Street, Ste 408, San Francisco, CA WELCOME CALL TO ORDER AND ANNOUNCEMENT OF QUORUM PLEDGE OF ALLEGIANCE EVACUATION PROCEDURES PUBLIC COMMENT Members of the public will be allowed to address the Executive Committee on any agenda item prior to the Committee's decision on the item. They will also be allowed to comment on any issues that they wish which may or may not be on the agenda. If anyone present wishes to be heard, please let the Chairman know. INTRODUCTION OF GUESTS ADDITIONS TO OR DELETIONS FROM THE AGENDA

http://www.acwajpia.com/


Presenter Page#

I. CONSENT AGENDA Gladbach * A. Approve the minutes of the meeting of December 3, 2012 1 B. Approve the JPIA disbursements of: • ACH/Wire Disbursements: November 1-15, 2012;

November 16-30, 2012; December 1-15, 2012; December 16-31, 2012;

• Claims: November 1-15, 2012; November 16-30, 2012; December 1-15, 2012; December 16-31, 2012;

• Employee Benefits: November 8, 2012; November 15, 2012; November 29, 2012; December 13, 2012; December 20, 2012;

• Payroll: November 8, 2012; November 16, 2012; November 30, 2012;December 14, 2012; December 28, 2012; January 11, 2013;

• Regular: November 7, 2012; November 14, 2012; November 21, 2012; November 28, 2012; December 7, 2012; December 11, 2012; December 12, 2012; December 19, 2012; December 28, 2012;

• Reimbursements over $100 Damon C. Recreational Activities / Special Events Gladbach D. Approve an excused absence for any Executive Committee

member

II. ADMINISTRATION Gladbach A. Report on meetings attended on behalf of the JPIA Sells * B. Review and possibly take action on Executive Committee Per Diem 9 Sells * C. Review and possibly take action on ACWA’s partnership proposal 10 Stangel * D. Review and take action on staff pay schedule 12 Sutton * E. Review and take action on Resolution for LAIF (2013-1) 17 Sutton * F. Review and take action on Resolution for OPEB (2013-2) 19 Stangel * G. Discuss and plan 2013 Strategic Planning Session 21


Presenter Page#

Persike H. ACWA 2012 Member needs Assessment Survey 22 III. FINANCE Boone * A. Review and take action on recommendations of the Finance &

Audit Committee from its meeting of January 28, 2013 24

Sells * B. Review and approve the Rate Stabilization Fund (RSF) refunds 25 IV. PROGRAMS Cuquet * A. Review and take action on recommendations of the Property

Program Committee from its meeting of January 28, 2013 34

Stangel C. Verbal update on Employee Benefits V. MISCELLANEOUS Gladbach A. Discuss future agenda items Gladbach * B. Review the availability of the Committee members for upcoming

meeting – March 22, 2013 at 8:00 AM 36

VI. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL – LIABILITY CLAIMS

Pursuant to Government Code(s) Sec. 54956.95 and 54956.9

Legal Counsel

1. Garcia vs. San Luis & Delta-Mendota Water Authority 2. ACWA/JPIA and Yorba Linda Water District vs. the Insurance

Company of the State of Pennsylvania

ADJOURN *Related items enclosed.


Americans With Disabilities Act – The ACWA/JPIA conforms to the protections and prohibitions contained in Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. A request for disability-related modification or accommodation, in order to participate in a public meeting of the ACWA/JPIA, shall be made to: Bobbette Wells, Executive Assistant, ACWA/JPIA, P. O. Box 619082, Roseville, CA 95661-9082; telephone (916) 786-5742. ACWA/JPIA’s normal business hours are Monday – Friday, 7:30 a.m. to 4:30 p.m. (Government Code Section 54954.2, subdivision. (a)(1).) Written materials relating to an item on this Agenda that are distributed to the ACWA/JPIA Executive Committee within 72 hours before it is to consider the item at its regularly scheduled meeting will be made available for public inspection at ACWA/JPIA, 2100 Professional Drive, Roseville, CA 95661-3700; telephone (916) 786-5742. ACWA/JPIA’s normal business hours are Monday – Friday, 7:30 a.m. to 4:30 p.m.

Executive Committee meeting minutes of December 3, 2012 1

ACWA/JOINT POWERS INSURANCE AUTHORITY Unapproved 12/03/12 APPROVED 1/29/13

EXECUTIVE COMMITTEE MEETING MANCHESER GRAND HYATT Manchester A, B, & C One Market Place, San Diego, CA 92101 (619) 232-1234 MONDAY, DECEMBER 3, 2012 MEMBERS PRESENT Chairman: E. G. “Jerry” Gladbach, Castaic Lake Water Agency Vice Chair: Tom Cuquet, South Sutter Water District John Coleman, ACWA VP, East Bay Municipal Water District Joseph Dion, Citrus Heights Water District David Hodgin, Scotts Valley Water District W. D. “Bill” Knutson, Yuima Municipal Water District Melody McDonald, San Bernardino Valley Water Conservation District Charles Muse, Helix Water District Lou Reinkens, Tahoe City Public Utility District MEMBERS ABSENT None STAFF PRESENT Chief Executive Officer/Secretary: Walter “Andy” Sells Dick Damon, Liability/Property Claims Manager David deBernardi, Director of Finance John Gilstrap, Director of Member Services John Haaf, Manager Risk Management Chimene Italia, Administrative Assistant II Peter Kuchinsky II, Lead Risk Management Consultant Patricia Slaven, Training Manager Sandra Smith, Employee Benefits Manager Nancy Stangel, Director of Administration Dianna Sutton, Finance Manager Bobbette Wells, Executive Assistant to the CEO (Recording Secretary) OTHERS PRESENT See list of attendees WELCOME Chairman Gladbach welcomed everyone in attendance.

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CALL TO ORDER AND ANNOUNCEMENT OF QUORUM Chairman Gladbach called the meeting to order at 10:30 a.m. and announced that there was a quorum. PLEDGE OF ALLEGIANCE All in attendance stood and recited the Pledge of Allegiance led by Chairman Gladbach. EVACUATION PROCEDURES Mr. Sells briefly reviewed the building evacuation procedures. PUBLIC COMMENT Chairman Gladbach noted that, as the agenda stated, members of the public would be allowed to address the Executive Committee on any agenda item prior to the Committee’s decision on that item. Comments on any issues which may or may not be on the agenda were also welcome. Mr. Wiezel was asked to provide an update on Robin Stewart’s condition which was optimistic. INTRODUCTION OF GUESTS Chairman Gladbach introduced the Executive Committee members; JPIA staff in attendance; James Wiezel of Kronick, Moskovitz, Tiedemann & Girard, JPIA Legal Counsel; Tim Quinn, ACWA Executive Director; Bette Boatmun, prior ACWA Vice President; Glen Peterson, prior ACWA Vice President; Randy Record, ACWA President; Tom Sher, Alliant Insurance Services; and Bill Malone, President of WGM & Associates. ADDITIONS TO OR DELETIONS FROM THE AGENDA Chairman Gladbach asked for any additions to, or deletions from, the agenda; Mr. Sells requested the addition of a Closed Session item to section VIII (a.2.), to be added to the under Government Code section 54956.95, to discuss the liability claim of United National Insurance vs. Weaverville Community Services District. The need for Executive Committee action on this item came to the Executive Committee’s attention subsequent to the posting of the agenda for this meeting.

M/S/C (Cuquet/Reinkens) (Yes – 9, No – 0): That the Executive Committee approve the addition of a Closed Session item to section VIII (a.2.), under Government Code section 54956.95, to discuss the liability claim of United National Insurance vs. Weaverville Community Services District to agenda. The need for Executive Committee action on this item came to the Executive Committee’s attention subsequent to the posting of the agenda for this meeting.

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CONSENT AGENDA Chairman Gladbach called for approval of the Consent Agenda.

M/S/C (McDonald/Hodgin) (Yes – 9, No – 0): That the Executive Committee approve the minutes of the September 17, 2012 meeting and approve the check writes of: • ACH/Wire Disbursements: August 16-31, 2012; September 1-15, 2012;

September 16-30, 2012; October 1-15, 2012; October 16-31, 2012; • Claims: August 16-31, 2012; September 1-15, 2012; September 15-

30, 2012; October 1-15, 2012; October 16-31, 2012; • Employee Benefits: August 16, 2012; August 17, 2012; August 23, 2012;

August 30, 2012; September 6, 2012; September 13, 2012; September 20, 2012; September 28, 2012; October 4, 2012; October 11, 2012; October 16, 2012; October 25, 2012;

• Payroll: September 7, 2012; September 21, 2012; October 5, 2012; October 19, 2012; November 2, 2012;

• Regular: August 22, 2012; August 29, 2012; September 5, 2012; September 12, 2012; September 19, 2012; September 26, 2012; October 3, 2012; October 10, 2012; October 17, 2012; October 24, 2012; October 31, 2012;

• Reimbursements over $100

ADMINISTRATION REPORT ON MEETINGS ATTENDED ON BEHALF OF THE JPIA Ms. McDonald and Mr. Knutson attended a JPIA Human Resources regional meeting at Cucamonga Water District. MEETING CALENDAR FOR 2013 The Calendar of Meeting Dates for 2013 was included in the packet for review. There were no noted conflicts for the next scheduled meeting of January 29, 2013. STAFFING UPDATE Ms. Stangel reported that the JPIA is currently staffed with 42 full-time employees as of October 1, 2012. The addition of the Employee Benefits department included four new staff members, plus one promotion, for a total of five staff members. Two other new additions were filled in the Finance and Administration departments. Seven new positions had been added since May 1, 2012. During this time frame, the JPIA was pleased to announce four promotions: John Haaf, Risk Management Manager; Michelle Stites to Enrollment Coordinator (Employee Benefits); Heidi Rumph to Administrative Assistant II (Training); and Rebecca Calvillo to Administrative Assistant II (Member Services). John Gilstrap announced his retirement as of December 21, 2012 and Dick Damon will be promoted to fill this position with the title of Director of Casualty Operations.

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Chuck Wagenseller now reports to Risk Management (John Haaf) where he maintains the duties of Cost Estimator and Risk Management Consultant. There are currently two temporary employees hired through an agency: one is a programmer assisting IT with several outstanding projects and the other is an office assistant filling in for employees out on disability. OCCU-MED REVIEW Ms. Stangel reported that it had been eight years since the JPIA introduced the services of Occu-Med, Inc. to Workers’ Compensation members. Over the years, Occu-Med has provided many enhancements to their program, many as a result of suggestions and complaints by members. The main objection was that it took too long; this has been addressed and explained. A report provided by Occu-Med, Inc. was included in the packet. Its contents included actual numbers and some very interesting cases. EMPLOYEE BENEFITS RECOMMENDATIONS OF THE EMPLOYEE BENEFITS COMMITTEE Chairman Muse reported that the Employee Benefits Committee evaluated the current status of the program, recent enhancements, enrollment status, Health Fair attendance, emerging issues for future, and computer software programs. The Employee Benefits Committee had no recommendations. PROGRAMS RECOMMENDATIONS OF THE LIABILITY PROGRAM COMMITTEE Chairperson McDonald reported that the Liability Committee reviewed several key issues earlier that day including: membership, changes to the Pricing & Reserves, and emerging issues. The Liability Committee had no recommendations. FINANCE INVESTMENT PORTFOLIO PERFORMANCE Sarah Meacham, of PFM Asset Management, reviewed the Investment Portfolio performance with discussion of the economy, Treasury yields, and corporate notes. Even with the low interest rate environment, the Authority’s portfolio has returned 2.15% over the past year, and was 0.82% over the Merrill Lynch 1-5 Year U.S. Government Index Benchmark. MEMBERSHIP PUENTE BASIN WATER AGENCY Mr. Gilstrap presented Puente Basin Water Agency’s (PBWA) request for admission to the Property and Liability programs. The District was formed on March 1, 1971 to protect the Puente Basin. At the time, Walnut Valley Water District and Rowland Area County Water District formed a Joint Powers Agreement (Puente Narrows Agreement), to supply the San Gabriel Basin with 580 acre feet per year of ground water, and thereby be excluded from adjudication along with the main San Gabriel Basin.

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There are no employees. Assets located within the boundaries of Rowland Water District will be maintained by Rowland Water District. Assets located within the boundaries of Walnut Valley Water District will be maintained by Walnut Valley Water District. There are no reported Liability or Property claims. Risk Management Consultant, Lee Patton, conducted an assessment November 1, 2012, and offered no recommendations prior to admission to the program. Staff recommended that Puente Basin Water Agency be accepted into the Liability and Property Programs.

M/S/C (Knutson/McDonald) (Yes – 9, No – 0): That the Executive Committee concurs with staff’s recommendation to accept Puente Basin Water Agency into the Liability and Property Programs.

RIO LINDA/ELVERTA COMMUNITY WATER DISTRICT Mr. Damon relayed that LAFCO’s Executive Director reported on November 7, 2012 that significant issues and concerns continue at the District: difficulty related to Board meetings, minimal cash flow to build up a financial reserve, litigation and related legal costs and no insurance coverage for “employment practices”. At the recent election in November, four new Board members were elected. The four new candidates formed a common election platform promoting stabilization of the District Board and will take office the middle of December. Mary Henrici, General Manager of Rio Linda/Elverta Community Water District, addressed the Committee and members in attendance by relaying that she feels that her district has been making progress in quite a few areas and will continue to make improvements in the upcoming year. She would like to get back to a point where the JPIA would consider reinstating Employment Practices Liability coverage. She did indicate the District has been strapped financially by legal fees but is unable to do anything about it due to multiple lawsuits filed against the District and a binding contract with legal counsel. The Committee chose to take no action at this time and asked that staff report back at the meetings at Spring Conference to re-examine the District progress. MISCELLANEOUS FUTURE AGENDA ITEMS Mr. Sells mentioned that at the last meeting it was discussed to add another goal to the 2013 Goals & Objectives of marketing retention. It was determined that no action was needed at this time.

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CLOSED SESSION At approximately 11:48 a.m. the Executive Committee, upon the advice of legal counsel, adjourned to Closed Session pursuant to Government Code Sections 54956.95 and 54956.9 to discuss liability claims in United National Insurance vs. Weaverville Community Services District and Yorba Linda Water District vs. the Insurance Company of the State of Pennsylvania. The Committee returned to Open Session at 12:08 p.m. with no reportable action. Instructions were given to staff. The Executive Committee meeting adjourned at 12:10 p.m. _____________________________________________________________________ E. G. “JERRY” GLADBACH, CHAIRMAN ATTEST: _____________________________________________________________________ WALTER A. SELLS, SECRETARY

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DISTRICT / ORGANIZATION FIRST LAST POSITION ACWA Jennifer Persike Depty Director ACWA Tim Quinn Executive Dir. ACWA Randy Record President Alta Irrigation District Norman Waldner Director Bella Vista Water District David Coxey General Mgr. Byron-Bethany Irrigation District Rick Gilmore Alt. Director Calleguas Municipal Water District Donald Hauser Director Carpenteria Valley Water District Al Orozco Director Castaic Lake Water Agency E.G. Jerry Gladbach Director Citrus Heights Water District Joseph Dion Director Crestline Village Water District Steven Farrell Director Cucamonga Valley Water District Kathy Tiegs Director East Bay Municipal Water District John Coleman ACWA VP Fresno Metropolitan Flood Control District Kendall Groom Director Friant Power Authority Carl Janzen Director Helix Water District Susen Doubrava Safety Officer Helix Water District Charles Muse Director Henry Miller Reclamation Dist #2131 Palmer McCoy Exec Assistant Henry Miller Reclamation Dist #2131 Greg Pearl Director Hi-Desert Water District Roger Mayes Director Humboldt Community Services District Kevin McKenny Director Kings River Conservation District Randy Shilling Alt. Director Kings River Conservation District Norman Waldner Director Kronick, Moskovitz, Tiedemann & Girard James Weizel Legal Counsel La Puente Valley County Water District Greg Galindo General Mgr. Madera Irrigation District Carl Janzen Director Madera-Chowchilla Water &Power Authority Carl Janzen Director Mesa Consolidated Water District Fred Bockmiller Director Mission Hills Community Services District James MacKenzie Director Mission Springs Water District Arden Wallum General Mgr. Mission Springs Water District Nancy Wright Director Moulton Niguel Water District Gary Kurtz Director Municipal Water Dist of Orange County Joan Finnegan Director Orange County Water District Phil Anthony Director Orchard Dale Water District Tom Coleman General Mgr. PFM Asset Management Sarah Meacham Investment Adv Phelan Pinon Hills Community Services Dist Charlie Johnson Director Placer County Water Agency Dave Breninger General Mgr. Purissima Hills Water District Robert Anderson Director Rancho California Water District John Hoagland Director Rancho California Water District Dave Morrison Safety Officer Rancho California Water District Richard Williamson Alt. Director Regional Water Authority Joseph Dion Director Rincon Del Diablo Municipal Water District Mitch Dion General Mgr. Rincon Del Diablo Municipal Water District David Drake Director

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DISTRICT / ORGANIZATION FIRST LAST POSITION Rio Linda/Elverta Community Water District Mary Henrici General Mgr. Sacramento Ground Water Authority Neil Schild Director Sacramento Suburban Water District Neil Schild Director San Bernardino Valley Water Cons District Melody McDonald Director San Dieguito Water District Jace Schwarm Alt. Director San Gabriel Basin Water Quality Authority Bob Kuhn Director San Gorgonio Pass Water Agency John Jeter Director Scotts Valley Water District David Hodgin Director Serrano Water District Rich Freschi Director South Sutter Water District Tom Cuquet Director South Tahoe Public Utility District Dennis Cocking Alt. Director Tahoe City Public Utility District Lou Reinkens Director Three Valleys Municipal Water District Brian Bowcock Director Twentynine Palms Water District Chancey Chambers Director Twentynine Palms Water District Philip Cisneros Director Vallecitos Water District Tom Scaglione Asst. GM Valley Center Municipal Water District Merle Aleshire Director Vandenberg Village Community Svc. District Chris Brooks Director Vista Irrigation District Eldon Boone Asst. GM Walnut Valley Water District Edwin Hilden Director Walnut Valley Water District Mike Holmes General Mgr. Walnut Valley Water District Sandy Olson Dir. Admin WGM & Associates Bill Malone President Wheeler Ridge-Maricopa Water Storage Dist Mark Gardner Alt. Director Yolo County Flood Control &WCD Christy Barton Alt. Director Yuima Municipal Water District W.D. “Bill” Knutson Director

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Prepared by: Bobbette Wells, Executive Assistant to the CEO Date Prepared: January 9, 2013

ACWA/JPIA Per Diem for Executive Committee Members

January 29, 2013

BACKGROUND Government code allows an annual maximum increase to the daily Per Diem rate of no more than 5%. The last increase to the Per Diem rate was February 1, 2009. CURRENT SITUATION The current daily rate of per diem for Executive Committee members is $220.50. The maximum increase of 5% would move the rate to $231.50. This item is a standing agenda for every January. RECOMMENDATION None.

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Prepared by: Walter “Andy” Sells, Chief Executive Officer Date Prepared: January 11, 2013

ACWA/JPIA ACWA Partnership Proposal

January 29, 2013 BACKGROUND The JPIA has traditionally used Monday and Tuesday of ACWA’s bi-annual conferences to conduct business and training seminars for the membership. The JPIA has purchased space in the exhibit hall to maintain a presence, answer questions, and provide JPIA information to ACWA members. During the past conference in San Diego, December 3-7, 2012, the JPIA worked with ACWA to provide a more visible partnership. ACWA provided banners promoting the partnership, included JPIA announcements during the meals and opportunities to speak at the meals. The JPIA paid ACWA $5,000 to help offset the conference costs. CURRENT SITUATION ACWA has submitted a proposal to continue and enhance the visibility of the ACWA and ACWA/JPIA partnership. The proposal includes both conferences for the 2013 year and will be reviewed during the meeting. RECOMMENDATION Staff recommends the Executive Committee accept the ACWA proposal for 2013.

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Proposal for ACWA/JPIA

The Association of California Water Agencies and ACWA/JPIA have partnered together for many years to serve the interests of our unique membership ‐ California’s public water agencies, who collectively employ tens of thousands Californians. To further promote the efforts of our two organizations’ goals and in response to the insurance authority’s interest in becoming more visible and active in ACWA’s bi‐annual conferences we submit the following proposal to become an exclusive partner.

2013 Spring & Fall Conference & Exhibition

If ACWA/JPIA agrees to contribute $20,000 per year, ACWA/JPIA will receive the following recognition and benefits during each conference:

Friday Morning Breakfast: ACWA/JPIA would enjoy exclusive recognition for the Friday Breakfast

• The current “Hans Doe Forum Breakfast” would be renamed to “ACWA Past President’s Breakfast in Partnership with ACWA/JPIA”

• Speaking spot at the Friday breakfast

• Reserved table at all meal functions for ACWA/JPIA staff

• Table tent cards with ACWA/JPIA logo placed on all Friday breakfast tables

• Full size banner with ACWA/JPIA logo in the ballroom

Signage/Recognition

• ACWA/JPIA conference coverage during Opening Breakfast announcements

• Listing as exclusive partner throughout the conference; PowerPoints, Banners, Program, Brochures, and ACWA Website

• Banner ad in the ACWA conference mobile app “Guidebook” • Full page ad in conference program booklet

• Two Complimentary 8 x 10 booth spaces per conference

• Unlimited number of booth personnel including ACWA/JPIA staff and insurance program personnel

• Logo will be displayed on media presentation during conference meal functions

• ACWA/JPIA representatives will be identified on their ACWA conference name badges

• Acknowledgement in ACWA News & ENews

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Authored by: Nancy Stangel, Director of Administration Date Prepared: January 10, 2013

ACWA/JPIA Staff Pay Schedule January 29, 2013

BACKGROUND The California Public Employees’ Retirement System (CalPERS) notified the JPIA of newly enacted California Code of Regulations (CCR) specific to the requirement for a publicly available pay schedule, CCR 570.5, and the amendment to CCR 571, see attached. CURRENT SITUATION Upon receipt of this letter, the required information was placed on the JPIA’s website. It has been determined that another step is necessary and that is the annual Executive Committee approval of the Pay Schedule, see CCR 570.5 (a) (1). It is felt that the Committee’s approval of the budget (that includes salaries) and Organizational Evaluation is not sufficient. This process will become an annual item on the Executive Committee agenda. RECOMMENDATION That the Executive Committee approve the Pay Schedule as submitted.

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Circular Letter # 200-056-11 August 19, 2011 Page 2 CCR Section 571, Subdivision (b) Amendment – Special Compensation This amendment clarifies existing law by ensuring greater transparency and disclosure of special compensation items in written labor policies or agreements. The labor policy or agreement must include:

the conditions for payment of the item of special compensation eligibility requirements and amount for each special compensation item

The written labor policy or agreement cannot reference another document in lieu of disclosing the details of the special compensation. In addition, the written labor policy or agreement must be duly approved, posted or immediately accessible and available for public review, retained for not less than five years, and include an effective date. CCR Section 571, subdivision (b) applies to all schools and public agencies reporting compensation to CalPERS. Conclusion These regulations benefit the public, employers, members, and CalPERS staff by clarifying existing law, ensuring consistency in the reporting of compensation and enhancing disclosure and transparency of public employee compensation. We have attached CCR sections 570.5 and 571 for your convenience. If you have any questions, please call the CalPERS Customer Contact Center at 888 CalPERS (or 888-225-7377). DARRYL WATSON, Chief Customer Account Services Division Enclosure California Code of Regulations 570.5 and 571 (PDF, 12 KB)

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/eip-docs/employer/cir-ltrs/2011/200-056-11-attach1.pdf

Grade Salary RangeJob TitleExempt/

Non-ExemptEffective

Date

Annual Salary Grade RangeEffective date 11/1/12

JPIA Staff

154,373.56 231,560.33Chief Executive Officer 76Exempt 10/1/2012

110,005.62 165,008.43Director of Administratio 63Exempt 11/1/2012

110,005.62 165,008.43Director of Member Serv. 63Exempt 11/1/2012

94,209.70 141,314.54Director of Casualty Oper 56Exempt 11/1/2012

94,209.70 141,314.54Director of Finance 56Exempt 11/1/2012

77,322.28 115,983.43Employee Benefits Manager 48Exempt 11/1/2012

77,322.28 115,983.43Finance Manager 48Exempt 11/1/2012

77,322.28 115,983.43Risk Management Manager 48Exempt 11/1/2012

77,322.28 115,983.43Training Manager 48Exempt 11/1/2012

77,322.28 115,983.43WC Manager 48Exempt 11/1/2012

71,801.43 107,702.14Lead Risk Management Cons 45Exempt 11/1/2012

73,596.46 110,394.70Senior RM Consult South 43SExempt 11/1/2012

68,341.63 102,512.45Sr. RM Consultant 43Exempt 11/1/2012

68,341.63 102,512.45IT Solution Developer 43NonExempt 11/1/2012

60,404.05 90,606.07Cost Est Risk Mang Consul 38Exempt 11/1/2012

60,404.05 90,606.07Senior WC Examiner 38Exempt 11/1/2012

60,404.05 90,606.07Sr. Claims Examiner 38Exempt 11/1/2012

57,493.44 86,240.16Risk Management Consultat 36Exempt 11/1/2012

57,493.44 86,240.16System/Network Admin. 36NonExempt 11/1/2012

49,576.41 74,364.62Executive Assistant 30NonExempt 11/1/2012

48,367.23 72,550.85Publications & Web Editor 29NonExempt 11/1/2012

47,187.54 70,781.32Member Services Rep II 28Exempt 11/1/2012

47,187.54 70,781.32Workers' Compensation Exm 28NonExempt 11/1/2012

42,749.59 64,124.38Benefit Analyst 24NonExempt 11/1/2012

January 11, 2013 at 10:31 AM Page 1 of 2

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Grade Salary RangeJob TitleExempt/

Non-ExemptEffective

Date

Annual Salary Grade RangeEffective date 11/1/12

42,749.59 64,124.38Benefits Specialist 24NonExempt 11/1/2012

42,749.59 64,124.38Member Advocate 24NonExempt 11/1/2012

40,689.67 61,034.51Accountant III 22NonExempt 11/1/2012

40,689.67 61,034.51Enrollment Coordinator 22NonExempt 11/1/2012

38,729.01 58,093.52Accountant II 20NonExempt 11/1/2012

38,729.01 58,093.52Admin Assistant II 20NonExempt 11/1/2012

29,515.44 44,275.22Office Assistant 09NonExempt 11/1/2012

29,515.44 44,275.22Receptionist/Office Assis 09NonExempt 11/1/2012

Retired Annuitants

50.00 75.00Claims Advisor RET ANNonExempt 7/1/2008

50.00 75.00Employee Benefits Advisor RET ANNonExempt 5/1/2012

50.00 75.00Executive Advisor RET ANNonExempt 1/3/2012

50.00 75.00Risk Management Advisor RET ANNonExempt 11/1/2012

January 11, 2013 at 10:31 AM Page 2 of 2

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ACWA/JPIA Resolution (2013-1) to Local Agency Investment Fund

January 29, 2013 BACKGROUND The Local Agency Investment Fund (LAIF) uses titles for their members’ resolution forms for membership. The JPIA uses LAIF for overnight placement of funds. LAIF meets the government requirements for placement of funds. This allows the JPIA to have adequate liquidity to meet the needs of the JPIA. CURRENT SITUATION The JPIA removed the position of Director of Member Services as an authorized signer with LAIF, due to retirement. RECOMMENDATION Staff recommends approval of the LAIF resolution as presented.

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WCAL AGENCY INVESTMENT FUND (LAIF)AUTHORIZATION FOR TRANSFER OF FUNDS

DATE AGENCY NAME LAIF ACCOUNT #

January 8, 2013 ACWA Joint Powers Insurance Authority 4fl—4—fln1;

AGENCY’S LAIF RESOLUTION # 2013—1 OR RESOLUTION DATE

Pnii the following individuals of this agency whose signatures appear in the table below arehereby authorized on the LAIF account. This authorization supersedes all prior authorizations onfile with LAW (current authorized individuals not listed below will be deleted).

* Please attach additional sheets, if necessary.

Two authorized signatures required pursuant to your agency’s resolution.

C)

/2 ,/J61SIGNATUREWalter A. Sells

PRINT NAMEChief Executive Officer

SIGNATIJRE —

David deBernardiPRINT NAME

Director of FinanceTITLE

NAME* TITLE SIGNATURE

Waiter A. Sells Chief Executive Officer /g>,7/,L/JZDavid deBernardi Director of Finance ()cr&nèf 2iN

Nancy Stangel Director of Administrati )n 4(JA u.ç. 4 i

Dianna tton Finance Manager 4 JI

Datn9 .c4mW

TITLE

(916) 786—5742TELEPHONE

(916) 786—5742TELEPHONE

Mail completed form to:State Treasurer’s OfficeLocal Agency Investment FundP.O. Box 942809Sacramento, CA 94209-0001

Revised 04/12

18


ACWA/JPIA Resolution (2013-2) to Other Post Employment Benefit (OPEB)

January 29, 2013 BACKGROUND Prefunding of the JPIA’s post retirement health benefits was approved by the Executive Committee at its March 21, 2008 meeting and the funds required were approved by the Board of Directors at its May 5, 2008 meeting in Monterey, California. The Other Post Employment Benefit (OPEB) plan is administered by CalPERS. CURRENT SITUATION The JPIA removed the position of Director of Member Services as an authorized signer with OPEB, due to retirement. RECOMMENDATION Staff recommends approval of the OPEB resolution as presented.

19

DELEGATION OF AUTHORITY TO REQUEST DISBURSEMENTS

OPEB Delegation of Authority (1/13)

RESOLUTION (2013-02) OF THE

(GOVERNING BODY)

OF THE

(NAME OF EMPLOYER)

The delegates to the incumbents (GOVERNING BODY)

in the positions of and (TITLE)

and/or (TITLE) authority to request on (TITLE)

behalf of the Employer disbursements from the Other Post Employment Prefunding Plan and to certify as to the purpose for which the disbursed funds will be used. By Title Witness Date

20

bwells

Typewritten Text

bwells

Typewritten Text

Executive Committee

bwells

Typewritten Text

Association of California Water Agencies Joint Powers Insurance Authority

bwells

Typewritten Text

Executive Committee

bwells

Typewritten Text

Chief Executive Officer

bwells

Typewritten Text

Director of Finance

bwells

Typewritten Text

Director of Administration

bwells

Typewritten Text

E.G. "Jerry" Gladbach

bwells

Typewritten Text

President

bwells

Typewritten Text

January 29, 2013

Authored by: Nancy Stangel, Director of Administration Date Prepared: January 10, 2013

ACWA/JPIA Discuss and Plan 2013 Strategic Planning Session

January 29, 2013

BACKGROUND The Executive Committee has participated in strategic planning sessions approximately every three years. The last strategic planning meeting was August 2009. CURRENT SITUATION It is time to plan another strategic planning session. Items to discuss:

• Date(s): After review of the Executive Committee availability calendar, the dates of August 22nd and 23rd were clear for everyone.

• Location: In 2009, the meeting was at the Hilton Irvine, and in 2006, the meeting was at the Marriott Rancho Cordova.

• Facilitator or self-directed? • Ideas for agenda/desired outcome • Other

RECOMMENDATION That the Executive Committee determine the outcome of items noted above and provide direction to staff.

21


ACWA/JPIA ACWA 2012 Member Needs Assessment Survey

January 29, 2013

BACKGROUND ACWA retained an outside entity to conduct a statewide member needs assessment survey. The purpose of the survey was to gain a full understanding of ACWA members’ immediate and future needs. CURRENT SITUATION Jennifer Persike, ACWA’s Deputy Executive Director of External Affairs and Operations will be presenting to the Executive Committee the relevant findings of the study. STAFF RECOMMENDATION None. Informational only.

22

ACWA 2012 MEMBER NEEDS ASSESSMENT SURVEY

Prepared by Jennifer Persike, ACWA Deputy Executive Director, External Affairs / Operations

MEMBER NEEDS ASSESSMENT SURVEY

ACWA retained Fairbank, Maslin, Maulin, Metz & Associates (FM3) this past fall to conduct a statewide, web-based member needs assessment survey. FM3 has over 30 years of experience in providing custom-designed quantitative and qualitative opinion research and has assisted ACWA with several research projects over the past several years.

The purpose of the survey was to gain a full understanding of ACWA members’ immediate and future needs / challenges / priorities, the level of involvement and satisfaction with ACWA’s current services, programs and policy priorities. As ACWA moves forward in improving and reprioritizing resources as a result of the recent reorganization, member feedback is essential to ensure we are providing the greatest value possible to members. The information garnered from the assessment will assist the newly-formed Member Services Group in its efforts to develop and implement a member services and development plan going forward.

The last time ACWA conducted a member satisfaction survey was in 2005. The data obtained resulted in significant changes in the way ACWA positioned itself on a policy level as well as structural changes to both the organization and programs offered. Elements of the 2005 survey were used for benchmarking purposes in this recent survey.

Areas covered in the survey included: member needs / challenges / priorities /expectations, involvement in ACWA activities, strategic direction, communication, staff responsiveness, conferences and events and other programs and services offered. We also collected key demographic information.

The survey launched in late October and was completed in mid- November. The online survey questionnaire was sent to a representative sample of members, including agency general managers, board presidents, ACWA region boards, and members of ACWA’s committees and the Board of Directors.

The ACWA Board of Directors received a snapshot of “top line” results at its meeting on November 16, 2013. A comprehensive presentation is scheduled for January 24 to share all findings and benchmarked data. The survey results also will be reflected in the update of ACWA’s Strategic & Business Plan for 2013 now in the works.

PRESENTATION TO ACWA / JPIA EXECUTIVE COMMITTEE

ACWA’s Deputy Executive Director, External Affairs / Operations Jennifer Persike will present the relevant findings to the ACWA / JPIA Executive Committee at its meeting on January 29, 2013.

23

Final Agenda Issued January 11, 2013 Page 1

ACWA/JOINT POWERS INSURANCE AUTHORITY

FINANCE & AUDIT COMMITTEE MEETING

JPIA CONFERENCE ROOM 2100 Professional Drive

Roseville, CA 95661-3700 www.acwajpia.com

(800) 231-5742

AGENDA

Monday, January 28, 2013

3:00 p.m. (or to follow Property Committee) This meeting shall also consist of a simultaneous WebEx teleconference call at the following ACWA Joint Powers Insurance Authority sites:

• 201 Vallecitos de Oro, San Marcos, CA WELCOME CALL TO ORDER AND ANNOUNCEMENT OF QUORUM EVACUATION PROCEDURES PUBLIC COMMENT Members of the public will be allowed to address the Finance & Audit Committee on any agenda item prior to the Committee's decision on the item. They will also be allowed to comment on any issues that they wish which may or may not be on the agenda. If anyone present wishes to be heard, please let the Chairman know. INTRODUCTION OF GUESTS

Presenter Page#

Boone I. Approve the minutes of the meeting of July 19, 2012. All II. Report on meetings attended on behalf of the JPIA. deBernardi III. Review and take action on the Audited Financial Statements. Sells IV. Review action taken on Retrospective Premium Adjustments. Meacham V. Long-term Investment Portfolio Update. Boone VI. Announce next scheduled meeting date; March 21, 2013.

24

http://www.acwajpia.com/

Prepared by: Walter “Andy” Sells, Chief Executive Officer Date Prepared: January 14, 2013

ACWA/JPIA Rate Stabilization Fund Refunds

January 29, 2012

BACKGROUND Refunds for member agencies are processed through the Rate Stabilization Fund (RSF). In the past several years, the JPIA refunded $3.4 million in 2009, $7.4 million in 2010, $6.3 million in 2011 and $4.1 million in 2012. Refunds are based on an individual member’s balance in their RSF account. When a member’s balance exceeds 60% of their basic Liability Program premium, the difference is refunded to the member. Balances in a member’s RSF account are based on retrospective premium adjustments (RPA) for prior policy years. The basic RPA calculation is:

Claims expense $ XXX) (+) Excess Insurance expense XXX) (+) G&A expense XXX) (+) Contributions to the Catastrophic Reserve Fund XXX) (-) Interest Income (XXX) Total Expense XXX)

(-) Deposit Premiums (XXX) Retrospective Premium Adjustment $ XXX)

CURRENT SITUATION This past year the Executive Committee approved several changes to the Rate Stabilization Fund (RSF) and Catastrophic Reserve Funds (Cat Fund). These changes have had a considerable impact on this year’s refunds. The most significant changes to the Cat Fund include:

• Tracking the balance by individual member vs. by Policy Year • Established target balance based on actuary projections vs. one year’s premium

(previous goal) • Eliminating regular member contributions to the Cat Fund included in the premium for

those funded 95% or higher The most significant changes to the RSF include:

• Elimination of the Self Insured Excess Funds with balances rolled into the RSF • Adjustments to individual Cat Fund balances processed through the RSF • The attachment point for RSF refunds reduced from 60% to 50% of basic Liability

Program premium The result of the changes produces proposed refunds of approximately $3.8 million to 168 members. RECOMMENDATION Staff recommends the Executive Committee approve refunds of approximately $3.8 million to 168 members.

25

ACWA/JPIAFund Balance Report

as of September 30, 2012

RSF Beginning Balance 12,382,754$ Liability

Payroll Adjustments 8,771Retrospective Premium Adjustments 3,871,891Catastrphic Reserve Fund Adjustments (5,357,186)Self Insured Excess Fund Transfer 2,346,634 10% Premium Adjustments (1,006,330)

PropertyRetrospective Premium Adjustments 1,497,499

Work CompRetrospective Premium Adjustments (1,815,909)Catastrphic Reserve Fund Adjustments (911,678)Self Insured Excess Fund Transfer 2,226,479

RSF Balance 13,242,925$

RSF Refunds (3,787,895)RSF Billing 8,551

Final Balance 9,463,581$

Cat Fund Liability Beginning Balance 22,333,590$ Refunds (429,364) Contributions 5,786,550Ending Balance 27,690,776$

Cat Fund Work Comp Beginning Balance 12,305,243$ Policy Year 2012/2013 182,530 Refunds (1,306,809) Contributions 2,218,487Ending Balance 13,399,451$

26

ACWA/JPIARSF Refunds

January 29, 2013

Name Refunds DueAlpaugh Irrigation District 8,584 Alpaugh JPAAlta Irrigation District 11,954 Amador WA 152,507 American River FCD 22,540 Angiola WDAntelope Valley State WCA 28 Antelope Vly‐East Kern WAApple Valley Foothill CWD 1,125 Apple Valley Heights CWD 3,688 Aromas WD 55 Arvin‐Edison WSD 78,991 Banta Carbona IDBard Water District 24,184 Beaumont‐Cherry Vly. WDBella Vista Water District 30,291 Belridge WSD 3,046 Berrenda Mesa WD 45,753 Big Bear Municipal WDBiggs‐West Gridley WD 5,678 Bodega Bay PUDBolinas Community PUD 2,421 Boron CSD 2,025 Borrego Water District 9,174 Brophy WD 434 Browns Valley ID 35,343 Buena Vista Water Storage DistrictButte Water District 22,269 Byron‐Bethany IDCachuma O&M BoardCalaveras County WDCalaveras PUD 379 Calleguas MWD 20,853 Calpella CWD 4,229 Camp Far West ID 1,169 Camrosa Water DistrictCarmichael Water District 16,248 Carpinteria Valley WD 13,845 Castaic Lake WACastroville Water District 189 Centerville CSDCentral Basin MWD 52,865 Central California IDCentral Coast WACentral San Joaquin WCD

27


January 29, 2013

Name Refunds DueCentral Water DistrictChannel Is. Beach CSD 8,325 Chino Basin WCDChowchilla Water District 65,746 Circle Oaks CWD 2,810 Citrus Heights WD 38,940 Clear Creek CSDCLEARLAKE OAKS COUNTY WATER DISTRICTCLWA ‐ Santa Clarita WaterCoastside CWD 8,949 Consolidated ID 69,548 Corcoran ID 7,893 Corning Water District 4,392 Cottonwood Water District 3,651 Crescenta Valley WD 5,868 Crestline Village WDCrestline‐Lake Arrowhead 13,980 Cucamonga Valley WDDeer Creek & Tule RA 527 Del Paso Manor WDDel Puerto Water DistrictDelano‐Earlimart ID 26,700 Desert Water AgencyDevil's Den Water DistrictDiablo WDDucor CSD 2,009 Dudley Ridge WD 1,198 Dunnigan Water District 3,159 East Contra Costa ID 46,773 East Orange County WDEl Dorado IDEl Toro Water DistrictElsinore Valley MWD 209,617 Empire West Side ID 3,051 Fair Oaks Water District 38,099 Fall River Mills CSDFallbrook PUD 80,724 Feather Water DistrictFoothill MWD 9,473 Forestville WDFrazier Park PUDFree Water CWDFresno Irrigation District 112,039 Fresno Metropolitan FCD 28,092 Friant Power Authority 14,629

28


January 29, 2013

Name Refunds DueFriant Water AuthorityGeorgetown Divide PUD 40,735 Glenn‐Colusa IDGlide WD 7,257 Golden Hills CSDGoleta Water District 56,568 Gravelly Ford WDHelix Water District 215,311 Hi‐Desert Water District 3,212 Humboldt Bay MWDHumboldt CSD 20,548 Idyllwild Water DistrictIvanhoe Irrigation District 1,056 Ivanhoe PUDJames Irrigation District 9,143 Joshua Basin Water DistrictKanawha Water District 2,213 Kaweah Delta WCD 139 Kaweah River PA 12,922 Kern County WAKern Delta Water DistrictKern Water Bank AuthorityKern‐Tulare Water DistrictKings County Water District 670 Kings River CDKings River WD 2,111 Kinneloa Irrigation District 11,717 Kirkwood Meadows PUDKnights Landing Ridge DD 545 La Canada IDLa Habra Heights CWD 11,292 La Puente Valley County Water DistrictLaguna Beach CWD 45,650 Laguna Irrigation District (986) Lakeside Irrigation WDLakeside Water DistrictLaton CSD 3,781 Laytonville CWD 2,071 Le Grand‐Athlone WD 983 Lindsay‐Strathmore ID 10,740 Littlerock Creek ID 3,204 Los Alamos CSDLower Tule River ID (7,564) Madera Irrigation DistrictMadera Water District 4,697

29


January 29, 2013

Name Refunds DueMadera‐Chowchilla W&PA 417 Maine Prairie Water District 800 Majestic Pines CSDMammoth Community WDMariana Ranchos CWD 1,370 Marina Coast WDMaxwell Irrigation District 803 Merced Irrigation District 186,270 Mesa Consolidated WDMidway Heights CWD 1,347 Millview CWDMission Hills CSD 3,119 Mission Springs WD 35,026 Mojave PUD 1,215 Montague WCD 7,619 Montecito Water District 24,693 Moulton Niguel WDMountain Gate CSDMWD of Orange CountyNorth Coast CWD 34,180 North Delta WANorth San Joaquin WCD 5,336 North Yuba WDOakdale Irrigation DistrictOmochumne‐Hartnell WD 1,511 Orange Cove IDOrange CWDOrchard Dale WD 6,177 Orosi PUD 2,369 Pacheco Water District 8,008 Pajaro Valley WMA 2,189 Pajaro/Sunny Mesa Community Services DistrictPalm Ranch ID 9,192 Palmdale Water District 155,356 Palo Verde IDPanoche Drainage District 1,646 Panoche Water DistrictParadise Irrigation District 74,050 Patterson Irrigation District 44,105 Pebble Beach CSDPescadero RD No. 2058 4,097 Pico Water DistrictPinedale CWDPinyon Pines CWD 1,289 Pixley Irrigation District 10,314

30


January 29, 2013

Name Refunds DuePlacer County WAPleasant Valley CWD 11,522 Pomona‐Walnut‐RowlandPorterville ID 9,370 Princeton‐Codora‐Glenn 7,564 Provident Irrigation District 3,267 Purissima Hills Water District 42,739 Quartz Hill Water District 51,625 Ramirez Water District 2,510 Ramona MWDRancho California WDRand Communities WD 3,793 Reclamation Dist. No. 1004 4,772 Reclamation Dist. No. 108 56,930 Reclamation Dist. No. 1500Reclamation Dist. No. 1606 348 Reclamation Dist. No. 2047Reclamation Dist. No. 2068 8,201 Reclamation Dist. No. 307 946 Reclamation Dist. No. 744 1,396 Reclamation Dist. No. 999 2,397 Redwood Valley CWDRegional Water AuthorityRichvale Irrigation District 971 Rincon Del Diablo MWD 24,976 Rio Alto Water District 5,032 Rio Linda/Elverta Community WD 1,282 Riverdale Irrigation District 621 Rosedale‐Rio Bravo WSDRowland Water DistrictSacramento Groundwater AuthoritySacramento River WSLD 1,314 Sacramento Suburban WDSan Benito CWDSan Bernardino Vly. WCD 20,669 San Dieguito Water District 32,201 San Gabriel Basin WQASan Gabriel CWD 3,843 San Gabriel Valley MWD 3,848 San Gorgonio Pass Water AgencySan Joaquin River ECWASan Juan Ridge CWD 1,441 San Juan Water DistrictSan Luis & Delta‐MendotaSan Luis Water District 1,768

31


January 29, 2013

Name Refunds DueSanta Fe Irrigation District 68,699 Santa Ynez River WCD No. 1Santiago Aqueduct CommissionSaucelito Irrigation District 5,552 Scott Valley IDScotts Valley Water DistrictSemitropic WSD 30,190 Semitropic‐Rosamond Water Bank AuthoritySerrano Water DistrictShafter‐Wasco ID 17,978 Sierra Cedars CSD 1,554 Sierra County (Calpine) Waterworks District #1Sierra Highlands CSD 660 Sierra Lakes County Water DistrictSierra Lakes CWD 5,069 Sites Project Joint Powers AuthoritySolano County WASolano ID 101,615 Sonoma Mountain CWD 303 Soquel Creek WDSouth Coast WD 91,397 South Coast WD‐JointSouth Feather W&PASouth Montebello ID 5,337 South Sutter Water District 26,671 South Yuba WD 1,066 Southern San Joaquin MUD 10,056 Stinson Beach CWD 7,495 Stockton East WD 9,312 Suisun‐Solano WA 10,514 Sunnyslope County Water DistrictSutter Extension WD 12,956 Sweetwater Authority 121,079 Tahoe City PUD 30,367 Tehachapi‐Cummings 35,638 Terra Bella IDThermalito IDThree Valleys MWDTrabuco Canyon WD 22,420 Tranquillity IDTri‐Valley WD 946 Tulare County WWD No. 1 772 Tulare Irrigation District 99,884 Tulare Lake Basin WSDTwentynine Palms WD 1,838

32


January 29, 2013

Name Refunds DueUpper San Gabriel Valley MWDUpper Santa Clara Valley Joint Powers Authority Utica Power AuthorityVallecitos Water DistrictValley Center MWD 57,876 Valley County WD 43,410 Valley of the Moon WDVandenberg Village CSDVista IDW.H. Wilbur RD No. 825 946 Walnut Valley WD 14,658 Weaverville CSDWest Basin MWDWest Orange County Water BoardWest Valley WD 1,360 Westborough WDWestern Canal WD 16,231 Western MWDWestside WD 3,963 Wheeler Crest CSD 1,359 Wheeler Ridge‐Maricopa 42,989 Woodbridge IDWRD of Southern California 13,470 Wynola WD 1,002 Yolo County FC & WCD 97,276 Yorba Linda WD 3,514 Yuima MWD

Total Amount $3,787,895 ($8,551)Total # of checks 168 2

33

Preliminary Agenda issued: January 9, 2013 Final Agenda issued: January 11, 2013

ACWA/JOINT POWERS INSURANCE AUTHORITY

PROPERTY PROGRAM COMMITTEE MEETING

JPIA EXECUTIVE CONFERENCE ROOM 2100 Professional Drive

Roseville, CA 95661 (800) 231-5742

AGENDA

Monday, January 28, 2013

1:00 PM

This meeting shall consist of a simultaneous WebEx teleconference call at the ACWA/Joint Powers Insurance Authority, 2100 Professional Drive, Roseville, CA 95661 and the following remote sites:

• M. Gilkey, 1001 Chase Avenue, Corcoran, CA 93212 • E. Muzik, 55439 Twentynine Palms Highway, Yucca Valley, CA 92284

WELCOME CALL TO ORDER AND ANNOUNCEMENT OF QUORUM EVACUATION PROCEDURES PUBLIC COMMENT Members of the public will be allowed to address the Property Program Committee on any agenda item prior to the Committee's decision on the item. They will also be allowed to comment on any issues that they wish which may or may not be on the agenda. If anyone present wishes to be heard, please let the Chairman know. INTRODUCTION OF COMMITTEE MEMBERS AND GUESTS ADDITIONS TO OR DELETIONS FROM THE AGENDA

Presenter Page#

I. CONSENT AGENDA

Cuquet * A. Approve the minutes of the meeting of January 30, 2012 1

Cuquet B. Report on meetings attended on behalf of the JPIA

II. MEMBERSHIP

Damon * A. Review of Program Membership

34

Preliminary Agenda issued: January 9, 2013 Final Agenda issued: January 11, 2013

Presenter Page#

Damon * B. Update of Letters to Withdraw/Rescind

III. LOSS REPORTS

Sells * A. Reported Losses per $1 Million of Insured Values

Sells * B. Occurrences per $1 Million of Insured Values

IV. NEW BUSINESS

Damon/ Haaf * A. Review Chubb ServicePOINT Stewardship Report

Damon * B. Review and take action on excess/reinsurance coverage proposals for the Property Program renewal of 4/1/2012

deBernardi *

C. Review and take action on renewal pricing of the Property Program

Damon * D. Review and take action on potential changes to Property Program deductibles

V. UPCOMING MEETING(S)

Cuquet * A. There are no additional meetings scheduled for the remainder of the year.

*Related Items enclosed ADJOURN Americans With Disabilities Act – The ACWA/JPIA conforms to the protections and prohibitions contained in Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. A request for disability-related modification or accommodation, in order to participate in a public meeting of the ACWA/JPIA, shall be made to: Chimene Camacho Italia, Administrative Assistant II, ACWA/JPIA, P. O. Box 619082, Roseville, CA 95661-9082; telephone (916) 786-5742. ACWA/JPIA’s normal business hours are Monday – Friday, 7:30 a.m. to 4:30 p.m. (Government Code Section 54954.2, subdivision. (a)(1).) Written materials relating to an item on this Agenda that are distributed to the ACWA/JPIA Executive Committee within 72 hours before it is to consider the item at its regularly scheduled meeting will be made available for public inspection at ACWA/JPIA, 2100 Professional Drive, Roseville, CA 95661-3700; telephone (916) 786-5742. ACWA/JPIA’s normal business hours are Monday – Friday, 7:30 a.m. to 4:30 p.m.

35

ACWA/JPIA COMMITTEE MEETING SCHEDULE 2013

Date Prepared: 1/10/13

MEETING

DATES

BOARD OF

DIRECTORS

EXECUTIVE

PERSONNEL

ADVISORY

FINANCE &

AUDIT

PROGRAMS RISK

MGMT Employee Benefits

Liability Property Work Comp

JAN 28 3:00 PM 9:00 AM 1:00 PM

JAN 29 8:30 AM

MAR 21 3:00 PM 9:00 AM 1:00 PM

MAR 22 8:00 AM

APRIL 25 TBD

MAY 6 SPRING

CONFERENCE

Sacramento 3:00 PM

Sacramento

10:30 AM

Sacramento 9:00 AM

Sacramento 7:30 AM

MAY 30 1:30 PM

JUN 6 TBD

JUL 8 3:00 PM 9:00 AM 1:00 PM

JUL 9 8:30 AM

SEP 5 Ontario

11:00 AM

SEP 19 8:30 AM

DEC 2 FALL

CONFERENCE

Los Angeles 3:00 PM

Los Angeles 10:30 AM

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JPIA CLOSED 1 18 27 4 2 14 11,28-29 24-25 MGR MEETINGS 18 15 15 19 17 21 19 16 20 18 15 20 STAFF Q&A 8/30 PP 5 5 2 PP 7 4 PP 2 6 PP 2 1 PP 5 3 PP RM @ JPIA 29/30 1 3 5 30 2

36

320-529

Survey Conducted October 24 – November 13, 2012

1

Methodology 787 ACWA members were invited to take the survey, including:

Board presidents General managers Region board members Committee members Past presidents

All were sent email invitations and took the survey online, except past presidents who were interviewed by phone

Data collected October 24-November 13, 2012 Overall response rate was 16% Some percentages may not sum to 100% due to rounding

A comprehensive analysis of the results – with comparisons to the 2005

survey – will be presented at the January 24 Board Meeting

2

Key Findings

The vast majority (84%) of members approve of ACWA’s overall performance.

Two-thirds (66%) feel they get good value for their ACWA membership.

Nearly all (96%) are likely to renew their memberships.

Though many members are not very familiar with ACWA’s Strategic & Business Plan, when described they overwhelming agree with its strategic priorities.

Members see ACWA’s state legislative and policy services – both advocacy and member education – as particularly valuable.

4

44%

26%

17%

12%

0% 15% 30% 45% 60%

Urban

Agricultural

Rural

Other

Please indicate the type of water agency with which you are affiliated:

Many represent urban districts and most are managers.

Q1 & 2.

71%

20%

3%

6%

0% 15% 30% 45% 60% 75% 90%

Manager

Director

Staff

Other

And what is your role at your water agency?

5

The types of agencies represented shifted only slightly since 2005…

Q1. *SatisfactionWorks Survey 2005; multiple responses accepted.

51%

30%

19%

14%

0% 15% 30% 45% 60%

Urban

Agricultural

Rural

Other

Please indicate the type of water agency with which you are affiliated:

44%

26%

17%

12%

0% 15% 30% 45% 60%

*2005 2012

6

…but many more are managers; fewer directors.

Q2. *SatisfactionWorks Survey 2005; multiple responses accepted.

*2005 2012

And what is your role at your water agency?

52%

36%

8%

4%

0% 15% 30% 45% 60% 75% 90%

Manager

Director

Staff

Other

71%

20%

3%

6%

0% 15% 30% 45% 60% 75% 90%

7

34%

7%

6%

61%

0% 15% 30% 45% 60% 75%

Committee Member

Region Board

ACWA Board

Other

In addition to being part of a member agency, what is your active role with ACWA?

Q3.

While one-third are committee members, many don’t have roles beyond membership.

Most explained that they have no other

role other than being a member.

8

7%

15%

9%

16%

34%

19%

0% 10% 20% 30% 40% 50%

0-5 years

6-10 years

11-15 years

16-20 years

21-30 years

31+ years

How long have you been professionally involved in California water matters?

More than half have been involved in water issues for over 20 years…

Q4. Open-ended

10

24%

61%

11%

3%

1% 0% 15% 30% 45% 60% 75% 90%

Excellent

Good

Just OK

Poor

Very poor

Total Poor 4%

Excellent/Good 84%

The vast majority of members approve of ACWA’s overall performance…

Q5.

How would you rate ACWA’s overall performance in serving the needs of its members?

11

…a perception that has changed little since 2005.

Q5.

How would you rate ACWA’s overall performance in serving the needs of its members?

Rating 2005 2012 ∆ Excellent 23% 24% +1% Good 62% 61% -1% Excellent/Good 85% 84% -1%

Just OK 14% 11% -3%

Poor 1% 3% +2% Very Poor 0% 1% +1% Poor/Very Poor 1% 4% +3%

12

16%

50%

25%

5%

3% 0% 15% 30% 45% 60% 75%

Excellent value

Good value

Just OK

Poor value

Very poor value

Total Poor Value

8%

Excellent/Good Value 66%

Two-thirds feel they get good value for their ACWA membership...

Q6.

How would your rate the overall value you receive for your agency’s investment in membership?

13

If your agency had to decide today, how likely would your agency be to renew its ACWA membership?

62%

34%

3%

1%

0% 15% 30% 45% 60% 75%

My agency will certainly will renew its membership

My agency will probably renew its membership

Total will not renew its membership

Don’t know

Total Renew

96%

Members are overwhelmingly likely to renew their membership with ACWA.

Q7.

14

ACWA is seen as most effective in addressing state policy issues, particularly legislatively.

Q9.

25%

20%

18%

15%

11%

11%

55%

48%

48%

34%

42%

41%

18%

29%

30%

43%

44%

45%

7%

0% 20% 40% 60% 80% 100%

Advocacy on statewide legislative issues

Advocacy on statewide regulatory issues

Leadership in policy development

Grassroots and outreach support

Advocacy on federal regulatory issues

Advocacy on federal legislative issues

Ext. Effec. Very Effec. S.W. Effec. Not At All Effec.

Please rate ACWA’s effectiveness in each of the following areas: Total

Ext./Very Effective

80%

68%

66%

49%

53%

52%

16 Q10.

31% 13% 11%

7% 6%

11%

14% 16%

9% 9%

6% 9%

6% 7%

15%

12% 9%

11% 9%

8%

5%

7%

20%

0% 15% 30% 45% 60%

1st 2nd 3rd

What are the three most important challenges that your organization faces within the next 3 years?

Many see supply, finances and infrastructure as high priority challenges.

Total 48% 34% 29% 20% 17% 16% 16% 13% 12% 7% 7% 5% 4% 3%

37% 2%

Water supply/Reliability/Rights Insufficient revenue/Increasing costs

Infrastructure upgrade Regulations/Regulatory costs

Water rates; changing/Perceptions BDCP/Delta/State water project

Meeting regulatory requirements Water quality

Employee recruitment and retirements/Changes/Benefit Environmental Issues/Regulation

Public related issues Maintenance

Issues related to the management Endangered Species Act

Others None/Nothing

17

Water supply and water management are members’ top priorities for ACWA.

Q12.

60%

54%

48%

42%

31%

11%

27%

28%

30%

32%

38%

37%

10%

15%

17%

20%

21%

32%

7%

16%

0% 20% 40% 60% 80% 100%

Very Impt. (5) 4 3 2 Not At All Impt. (1)

Please rate how important you think it is for ACWA to focus on each of the following areas. You can use any number from 1 to 5, where 1 means “not

at all important” and 5 means “very important.” Total

Important (4-5) 87%

82%

78%

74%

69%

48%

Water Management (wastewater, conservation/water use efficiency, water rights, transfers/markets, State

Water Plan, flood/storm water, Sacramento-San Joaquin Delta)

Water Supply (Groundwater management, Colorado River, recycled water, desalination, storage, watershed)

Public Finance (water infrastructure finance, state budget, state revolving funds, water bond, public goods

charge)

Water Quality (drinking water)

Water – Energy (energy usage, rate making, alternative sources)

Business & Administration (Employer/Employee Issues, local government)

19

Total Important

(4-5) 72%

83%

85%

72%

74%

56%

48%

43%

33%

31%

16%

35%

42%

39%

43%

7%

11%

12%

21%

20%

7% 13%

0% 20% 40% 60% 80% 100%

Very Impt. (5) 4 3 2 Not At All Impt. (1)

You will find a list of activities, programs and services available to ACWA members. Please indicate the importance of each item to you. Use any number on the scale from

1 to 5, where 1 means “not at all important” and 5 means “very important.”

Insurance and state policy issues are seen as the most important services/activities.

Q32.

ACWA/JPIA Insurance (employee health benefits, liability)

Advocacy for state legislation

Advocacy for state regulations

Advocacy for federal regulations

Advocacy for federal legislation

20 Q33. *Multiple Responses Accepted

ACWA currently offers continuing education programs for attorneys, human resources staff, operators, finance officers, and ethics training for board members.

What other continuing education programs would be of benefit to you or your agency?*

53%

42%

18%

7%

23%

0% 15% 30% 45% 60%

Webinars

Other board member training

Continuing education for I.T. staff

Something else

None of these

Members are interested in continuing education webinars.

21 Q34. Multiple Responses Accepted

ACWA's Preferred Provider Program offers discounted products and services to its members by various vendors who have gone through a stringent RFP and vetting

process. Please indicate whether you have you utilized any of the services associated with ACWA's Preferred Provider Program.

51% 19%

17% 16%

14% 12%

9% 7% 7%

2% 2%

1% 0% 15% 30% 45% 60%

Health & Liability Insurance Demand Response

Staffing placement/Recruitment Services Water & Energy Consulting

Solar Personnel Background Checks

Grant Writing Inconduit Hydro

Water System Optimization Fleet Optimization

Natural Gas Translation Services

Insurance is by far the most utilized Preferred Provider Program product or service.

22 Q32f.

5%

7%

24%

39%

26%

0% 15% 30% 45% 60%

Not at all important (1)

2

3

4

Very important (5)

A majority feel the conference is important...

You will find a list of activities, programs and services available to ACWA members. Please indicate the importance of each item to you. Use any number on the scale from

1 to 5, where 1 means “not at all important” and 5 means “very important.”

Total Important

65%

ACWA Bi-Annual Conference


82%

46%

22%

20%

13%

10%

6%

18% 0% 15% 30% 45% 60% 75% 90%

Bi-annual (Spring/Fall) Conferences

Region Events

Region Tours

Legislative Symposium

Washington DC Conference

Regulatory Summit

CLE Workshop

I don’t attend any of these events

…and most attend.

Do you attend any of these ACWA Conferences and Events? Check all that apply.


80%

46%

39%

8%

0% 15% 30% 45% 60% 75% 90%

Issue or policy-oriented

Technical/specific training through tracks

How-to’s

No Preference

…specifically when focused on policy issues.

Which type of program content is most useful?

26

My agency will certainly will renew its membership

My agency will probably renew its membership

Total will not renew its membership

Don’t know

If your agency had to decide today, how likely would your agency be to renew its ACWA membership?

62%

34%

3%

1%

0% 15% 30% 45% 60% 75%

Total Renew

96%

Q7 & 37.

Initial Ask Final Ask

After completing the survey, most still feel likely to renew their ACWA memberships.

62%

36%

1%

1%

0% 15% 30% 45% 60% 75%

Total Renew

96%

28

Conclusion Members are generally pleased with ACWA and the services

they provide and, consequently, nearly all are likely to renew their memberships.

There’s not a lot of familiarity with ACWA’s Strategic & Business Plan, but it’s seen a representing the right priorities.

However, rising dues/fees may have contributed to a slight decrease in the proportion who feel that they get a good “value” ACWA.

There is clearly a desire for ACWA to focus more on supply and regulatory challenges, and to increase communications about those issues.

Many would also like to see more focus on regional issues and the challenges of smaller/rural districts.

executive committee meeting - acwa jpia · executive conference room 2100 professional drive...

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