executive committee agenda | october 2011

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Altoon a Ankeny Bondur ant Carli sle Clive Dallas Coun ty Des Moines DART Grim es Joh nst on Mitchel lvi lle NorwalkPleasant Hill Polk City Polk County Urbandale Warren County Waukee West Des Moines Windsor Heights

The MPO receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the CivilRights Act of 1964. For more information or to obtain a Title VI Complaint form, call 515-334-0075.

NOTICE OF MEETING

Des Moines Area Metropoli tan Planning Organization (MPO)Executive Committee***************************

11:30 a.m., Wednesday, October 12, 2011Des Moines Area MPO Office

***************************TENTATIVEAGENDA

The established protocol for minutes of this meeting will be to list all attendees, and with each itemon which a vote is conducted in the ordinary course in order to take formal action, those voting nayor abstaining will be identified by name. Any member who is absent from the meeting for anyperiod of time during which a vote of the body is taken, is expected to notify the recordingsecretary at the conclusion of the meeting so that the absence can be duly noted in the minutes.Roll Call votes will be taken as required by law or upon the request of any member that isapproved by the chair, and the vote of each member for or against the proposition, or abstention,will be incorporated in the minutes or recorded on a separate sheet attached to the minutes.

1. Call To Order

2. VOTE: Approval of Agenda

3. VOTE: Approval of Meeting Minutes................................................................................Page 3

Review the September 14, 2011, meeting minutes; consider approval.

4. REPORT and VOTE: Horizon Year 2035 Metropolitan Transportation Plan Annual

Review.................................................................................................................................Page 7

Report on the Metropolitan Transportation Plan (MTP) annual review; considerapproval.

5. REPORT and VOTE: Horizon Year 2035 Metropolitan Transportation Plan Amendment DART Alternat ives Analysis Corridor............................................................................Page 8

Report on DARTs request to amend the MTP to recognize the University/Ingersollcorridor; consider approval.

6. REPORT: Federal Fiscal Year 2013 Appropr iations Requests for Washington D.C. Trip..Page 11

Report on Federal Fiscal Year 2013 appropriations request for the Washington D.C.Trip.

7. REPORT: Des Moines Area Regional Transit Author ity Federal Funding Transfer.........Page 12

Report on DART request to transfer STP funds from FHWA to FTA.8. REPORT: Federal Fiscal Years 2012-2015 Transportation Improvement Program

Revisions........................................................................................................................Page 14

Report on Transportation Improvement Program Revisions.

9. REPORT: Reports to the MPO.........................................................................................Page 15

Report on a proposal to allow MPO committee and partner agencies to provide reports atthe MPO Policy Committee meetings.


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FY 2012 Des Moines Area Metropolitan Planning Organization Please call (515) 334-0075 to obtain permission for use

.

10. REPORT: The Tomorrow Plan Update...........................................................................Page 16

Brief updated regarding The Tomorrow Plan.

11. REPORT: Surface Transpor tation Policy Update.......Page 17

Brief update on efforts to review and potentially update the STP funding process.

12. REPORT: Trail Counters Update and Checkout Procedures .............................................Page 18

Discussion of proposed checkout procedures for trail counters.

13. VOTE: Approval of the October 20, 2011, MPO Agenda.....................................................Page 19

Approve the October 20, 2011, MPO agenda.

14. INFORMATION: Passenger Rail.............................................................................................Page 2015. Other Non-Action Items of Interest to the Commit tee

16. Next Meeting Date Wednesday, November 9, 2011, 11:30 a.m., MPO Office.

17. Adjournment

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Agenda ReportExecutive Committee


October 2011Item No. 3

ISSUE:

VOTE: Review and approve minutes of the September 14, 2011, Executive Committee

meeting.

BACKGROUND:

The minutes of the September 14, 2011, Executive Committee meeting minutes areincluded on the following pages.

RECOMMENDATION:

Approve the minutes of the September 14, 2011, Executive Committee meeting minutes.

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4/20FY 2012 Des Moines Area Metropolitan Planning Organization Please call (515) 334-0075 to obtain permission for use

MEETING MINUTES

Des Moines Area Metropoli tan Planning Organization (MPO)Executive Committee

11:30 a.m., Wednesday, September 14, 2011MPO Meeting Room

Des Moines, Iowa

The MPO Executive Committee held a meeting at 11:30 a.m., on September 14, 2011, in the MPOMeeting Room. Before the meeting, the MPO staff sent agenda packets to the MPO Executive

Committees representatives and posted the agenda at the MPO office at 1:52 p.m., on September 9, 2011.

The fiscal year-to-date publication cost of meeting minutes for the MPO: $387.21. In addition tothese published tentative minutes, there also may be additional meeting notes on file with the MPOstaff that are public records and available upon request as provided by law. These tentativeminutes reflect all action taken at the meeting.

Members Present:

Chris Coleman, City of Des MoinesTom Hockensmith, Polk County

Angela Connolly, Polk County

Paula Dierenfeld, City of Johnston

Tom Armstrong, City of Grimes

Ted Ohmart, City of West Des Moines

Robert Mahaffey, City of Des Moines

Members Absent:

Others Present:

Mike Clayton, Iowa Department ofTransportation

Staff Present:

Todd Ashby, Executive Director

Jennifer Zelle, Administrative Assistant

Jonathan Wilson, MPO General Counsel

Dylan Mullenix, Principal Transportation

Planner

Nathan Goldberg, Senior Transportation Planner

Luke Parris, Associate Transportation Planner

Bethany Wilcoxon, Associate TransportationPlanner

Zach Young, Associate Transportation Planner

Michael Wright, Transportation Planning Intern

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1. Call to Order

MPO Chair Chris Coleman called the September 14, 2011, meeting to order at 11:30 a.m.

2. Approval of Agenda

MOTION: A motion was made to approve the September 14, 2011, DesMoines Area Metropolitan Planning Organization Executive

Committee meeting agenda.

MOTION CARRIED UNANIMOUSLY

3. Approval of Meeting Minutes

MOTION: A motion was made to approve the August 10, 2011, DesMoines Area Metropolitan Planning Organization Executive

Committee meeting minutes.


4. The Tomorrow Plan Update

The Sasaki consulting team presented; discussion on item 4.

5. Iowas Clean Air Attainment Program Appl ications

MOTION: A motion was made to approve the Federal Fiscal Year 2013Iowa Clean Air Attainment Program (ICAAP) applications.


6. Horizon Year 2035 Metropol itan Transpor tation PlanAnnual Review

MPO staff presented; discussion on item 6.

7. Horizon Year 2035 Metropolitan Transportation Plan Amendment DARTAl ternat ives Analysis Cor ridor


8. Surface Transportation Funding Program Process


9. Priority Project Solicitation Process


10. Federal Fiscal Year 2011-2014 Transportation Improvement ProgramRevisions


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11. Approval of the September 22, 2011, MPO Agenda

MOTION: A motion was made to recommend that the Des Moines AreaMetropolitan Planning Organization approve the September 22,

2011, MPO Agenda.


12. Other Non-Action Items of Interest to the Commit tee

13. Next Meeting Date

11:30 a.m., Wednesday, October 12, 2011, in the new MPO Meeting Room.

14. Adjournment

Chair Coleman adjourned the meeting at 12:33 p.m.

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ISSUE:

REPORT and VOTE: Report and vote on the Horizon Year 2035 Metropolitan

Transportation Plan (HY 2035 MTP) annual review document.

BACKGROUND:

Chapter Nine of the HY 2035 MTP notes the MPO should annually review the MTP andupdate the document as deemed necessary. In August 2010 the MPO developed aprocess for conducting this review, which includes MPO staff developing an annual reviewreport for review by the MPO TTC Planning Subcommittee, the MPO Growth Scenario

Task Force, and the MPOs TTC, Executive, and Policy committees. The annual reviewnotes any updates to information in the plan, recommended updates to the growthscenario and/or regional travel demand model, and a progress report on the plansimplementation.

A draft of the Fiscal Year 2011 HY 2035 MTP annual review is included as a supplementalitem to the agenda packet. The MPO staff also developed a complimentary report to trackthe MTPs goals, objectives, and performance measures, which is also included as asupplemental item.

RECOMMENDATION:

1) Recommend that the MPO receive and file the plan component of the HY 2035 MTPannual review report and re-affirm the MPOs September 17, 2009 action approvingthe HY 2035 MTP.

2) Recommend that the MPO receive and file the travel demand model component of theHY 2035 MTP annual review report.

STAFF CONTACT:

Dylan Mullenix, [email protected];(515) 334-0075; and,Nathan Goldberg, [email protected];(515) 334-0075.

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ISSUE:

REPORT and VOTE: Report and vote on the Des Moines Area Regional Transit

Authoritys (DART) request to amend to the Horizon Year 2035 MetropolitanTransportation Plan (HY 2035 MTP).

BACKGROUND:

DART is currently conducting an Alternatives Analysis (AA) study on the UniversityAvenue/Ingersoll Avenue Loop for additional transit investment as part of the DARTForward 2035 Plan effort. DART has requested that the MPO amend the HY 2035 MTP torecognize this corridor, which was approved by the DART Commission in August.Amending the MTP to include the corridor will help demonstrate to the Federal TransitAdministration (FTA) the MPOs support for the project. Following completion of the AA inearly 2012, DART will ask the MPO to again amend the HY 2035 MTP to recognize the

resulting Locally Preferred Alternative produced by the AA study.

Plan amendments require the MPO staff to provide a 45-day comment period and to holda public input meeting on the amendment. The MPO staff held a public meeting for thisamendment in conjunction with public meetings DART held for the AA study on Thursday,October 6. MPO staff will provide a summary of comments received regarding theamendment following the meeting and comment period.

Pages from the HY 2035 MTP showing the proposed amendment are included on thefollowing pages.

RECOMMENDATION:

Recommend that the MPO approve an amendment to the HY 2035 MTP to recognize theUniversity Avenue/Ingersoll Avenue Loop Alternatives Analysis.

STAFF CONTACT:


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Rapid Transit

DART currently is administering an Alternatives Analysis a Rapid Transit

Corridor Study that complies with the FTAs Alternative Analysis requirement for

New Starts funding. An Alternatives Analysis is the first step in the planning

process needed to be able to use Federal funds for a transit projects construction.

The Alternatives Analysisstudy examines a number of modal alternatives,

including a no-build alternative, enhanced express bus service, light rail transit,

andbus rapid transit, and commuter rail along six corridors in the MPA in the

University/Ingersoll Corridor , as illustrated in Figure 6.28. Bus rapid transit is

the likely alternative for some corridors, should funding become available to

implement the service.

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ISSUE:

REPORT: Brief report on the annual process for submitting projects for the Greater Des

Moines Partnerships trip to Washington, D.C.

BACKGROUND:

The MPO staff has initiated the annual process of working with MPO membergovernments and participating agencies to develop a list of priority transportation projectsseeking Federal Fiscal Year (FFY) 2013 funding to discuss with congressional membersduring the Greater Des Moines Partnerships 2012 trip to Washington, D.C. The followingtimeline describes the process for developing the list:

October 4, 2011 - initial notice emailed announcing the start of theapplication process;

October 21, 2011 letters of intent from MPO member governments andparticipating agencies due to the MPO staff;

November 2011 - draft project listing provided to MPO committees fordiscussion;

December 2011/J anuary 2012 - Surface Transportation Program FundingSubcommittee meets to identify priority projects from the assembled listing;

J anuary/February 2012 - MPO committees take action to approve theproject listing and priority projects;

February through April 2012- deadlines to complete project applications forcongressional offices; and,

May/J une 2012- Greater Des Moines Partnership trip.

Letters of intent must include the project name, project sponsor(s), a short projectdescription, total project cost, and funding request amount. All projects seeking FFY 2013transportation appropriations funding must submit a letter of intent, regardless of theprojects inclusion on previous lists. Project must also be consistent with theHorizon Year2035 Metropolitan Transportation Plan. MPO staff will work with project sponsors andcongressional staffs to ensure project sponsors receive and complete appropriationapplications

RECOMMENDATION:

None. Report and discussion only.

STAFF CONTACT:


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ISSUE:

REPORT: Brief report on the Des Moines Area Regional Transit Authority (DART) federal

funding transfer request.

BACKGROUND:

DART annually submits a request to the MPO to transfer Surface Transportation Program(STP) funds from the Federal Highway Administration to the Federal TransitAdministration and into DARTs FTA grant.

Included, immediately following, is a copy of DARTs letter requesting the transfer.

Following the MPOs approval at the November meeting, staff will send a letter to the IowaDepartment of Transportations Office of Public Transit requesting that DART be allowed

to expend $799,000 in STP funds in Federal Fiscal Year 2012.

RECOMMENDATION:


STAFF CONTACT:

Zach Young, [email protected];(515) 334-0075.

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September26,2011

ToddAshby

ExecutiveDirector

DesMoinesMetropolitanPlanningOrganization

420WatsonPowell,Jr.Way,Suite200

DesMoines,IA 50309

RE: TransferofSurfaceTransportationProgram(STP)fundsfromtheFederalHighwayAdministration(FHWA)totheFederalTransitAdministration(FTA)DearMr.Ashby:

TheDesMoinesAreaRegionalTransitAuthority(DART)requeststheDesMoinesMetropolitan

PlanningOrganizations(MPOs)concurrencetotransfertheCommittees$799,000 inSurface

TransportationProgram (STP) funds from theFederalHighwayAdministration (FHWA) to the

FederalTransitAdministration(FTA). Thepurposeofthistransferisforthepurchaseofthree

heavy

duty

buses,

which

is

incorporated

into

DARTs

capital

plan

for

2012

(FTA

separates

STP

fundsfromformulafundgrants).

Please place this item on the October MPO meeting agendas and, if approved by the

committees,requestthattheIowaDOTinturnasktheFHWAtohavethesefundstransferred

toDARTsFTAgrantIA95X012. Ifyouhavequestions,pleasecontactmeat(515)2835005.

Sincerely,

DebraMeyer

CapitalPlanningManager,DART

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ISSUE:

REPORT: Brief report on revisions to the MPOs Fiscal Years 2012-2015 Transportation

Improvement Program (FFY 2012-2015 TIP).

BACKGROUND:

The City of Ankeny, the City of West Des Moines, and Warren County have requested thefollowing revisions to the FFY 2012-2015 TIP.

Sponsor: City of AnkenyProject: NE 36th Street InterchangeProject Number: STP-U-0187()-70-77Change: Funding levelsRevision Type: Administrative Modification

Sponsor: City of AnkenyProject: NE 36th Street ReconstructionProject Number: STP-U-0187-(625)-70-77Change: Project terminiRevision Type: Amendment

Sponsor: City of West Des MoinesProject: SW Connector - Phase IIIProject Number: STP-U-8260(624)-70-77Change: Move from FFY 2010 to FFY 2012Revision Type: Amendment

Sponsor: Warren CountyProject: SW Connector Interchange/CorridorProject Number: HDP-CO91(61)-71-77Change: Move from FFY 2010 to FFY 2012 and project terminiRevision Type: Amendment

The MPO staff notes that the City of Ankenys NE 36th Street Interchange project isconsidered an administrative modification and therefore only needs approval of the MPO.However, the remaining three projects are amendments and will be subject to MPOapproval and a public comment period.

RECOMMENDATION:

None. Report and discussion.

STAFF CONTACT:

Luke Parris, [email protected];(515) 334-0075; and,Zach Young, [email protected];(515) 334-0075.

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ISSUE:

REPORT: Proposal from staff regarding an addition to the monthly MPO meeting to allow

for reporting from MPO roundtables, working groups, and partner agencies, on a rotatingbasis.

BACKGROUND:

Of the MPOs roundtables and working groups, many do not have participation fromrepresentatives who serve on the MPO Policy Committee and therefore lack a directconnection back to the MPOs decision makers. Additionally, the MPOs partner agenciesmay have pertinent information to share with the MPO periodically.

To improve the connection between the MPO and these groups, staff proposes adding anitem to the monthly MPO agenda to allow for the MPOs roundtables and working groups,

as well as partner agencies, to report to the MPO. This could be done on a rotating basisto limit the number of reports, and time devoted to the reports, each month.

Staff has identified the committees and agencies listed below as candidates for reportingto the MPO. Please note staff does not envision that all of the agencies listed will need toregularly address the MPO Policy Committee, but would only do so on topics ofimportance.

Central Iowa Bicycle and Pedestrian Roundtable; Freight Roundtable;

Public Transportation Roundtable; Stakeholders Working Group; Transportation Advisory Group; Traffic Management Advisory Committee; Des Moines International Airport; Des Moines Area Regional Transit Authority; Heart of Iowa Regional Transit Agency; Iowa and US Departments of Transportation; Greater Des Moines Partnership; and, Transportation Management Association.

Staff welcomes feedback from the Executive Committee about this proposal.

RECOMMENDATION:


STAFF CONTACT:

Dylan Mullenix, [email protected];(515) 334-0075.

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ISSUE:

REPORT: Update on The Tomorrow Plan.

BACKGROUND:

On Tuesday, September 13th, the launch of The Tomorrow Plan was held at the StateHistorical Building. This open house event focused on how we live, how regional planningworks, and what is going on in the region today. Also highlighted at the event were CapitalCrossroads, DART Forward 2035, and What If Des Moines. The event drew around 300participants.

On Wednesday, September 14th, the first Partners Committee meeting was held.Approximately 30 individuals representing a wide variety of groups participated in thismeeting.

The first public outreach series will be held during the week of October. More informationwill be provided at the October 12th, meeting.

RECOMMENDATION:


STAFF CONTACT:

Bethany Wilcoxon, [email protected];(515) 334-0075.

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ISSUE:

REPORT: Brief update on potential revisions to the MPOs Surface Transportation

Program (STP) funding process.

BACKGROUND:

The MPO Executive Committee directed the MPO staff to review the MPOs STP fundingprocess and to meet with the STP Funding Subcommittee to develop any potentialrevisions to the MPOs STP funding process. The goal of this review and any subsequentchanges is to ensure the STP funding process can adequately fund regional priorityprojects, particularly in light of reduced earmark funding.

MPO staff is working to schedule a meeting with the MPO STP Funding Subcommittee.MPO staff will report on input received from the STP Funding Subcommittee at future

meetings.

RECOMMENDATION:


STAFF CONTACT:

Luke Parris, [email protected];(515) 334-0075; and,Dylan Mullenix, [email protected];(515) 334-0075.

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ISSUE:

REPORT: Brief report on the Des Moines Area Metropolitan Planning Organization

purchase of trail counters and checkout procedures.

BACKGROUND:

The MPO staff has developed a draft document outlining the terms, conditions, andcheckout procedures of the MPOs Trail-Counting Program. The document is divided intothree parts, including:

Part I: Terms and ConditionsPart II: Trail Counter Installment and Placement RecommendationsPart III: Data Analysis and Reporting

Part I describes the responsibilities of the MPO staff and the member governments(borrower). This section also covers ownership of data, checkout procedures andcontracting. Part II provides recommendations for installing and placing the infraredcounters in the field. Part III outlines how the MPO staff will store, analyze and report databack to the member governments.

The MPO staff notes that the trail counting equipment was ordered on Monday, October 1,2011, and is scheduled for shipment on Monday, October 24, 2011.

Included, as a supplemental item, is a draft copy of the MPOs Trail-Counting Programterms and conditions and checkout procedures.

RECOMMENDATION:

None. Report and discussion.

STAFF CONTACT:

Zach Young, [email protected];(515) 334-0075.

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ISSUE:

VOTE: Review and approve the October 20, 2011, MPO Policy agenda.

BACKGROUND:

The Des Moines Area MPO Policy agenda is included in this agenda packetssupplemental items.

RECOMMENDATION:

Approve the October 20, 2011, MPO Policy agenda.

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executive committee agenda | october 2011

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