Dr. Tushar ChokshiDr. Tushar Chokshi M.D. ( Anesthesiology)M.D. ( Anesthesiology)

Baroda Medical CollegeBaroda Medical College

Excellency Excellency InIn

Presentation Presentation

When preparing a presentation there areWhen preparing a presentation there are

three important things you need to think about three important things you need to think about

The audienceThe audience The presentation planThe presentation plan The deliveryThe delivery

The AudienceThe Audience

Before you start to prepare your Before you start to prepare your presentation, you need to think about presentation, you need to think about your audience (the people listening to) your audience (the people listening to) and their needs. and their needs.

you need to know why they are there. you need to know why they are there. The more you know about your audience The more you know about your audience and what they expect from your and what they expect from your presentation, the better you can presentation, the better you can prepare. prepare.

If you prepare well, then you will be more If you prepare well, then you will be more relaxed when you deliver your message.relaxed when you deliver your message.

To help you think about your audience ask yourself...To help you think about your audience ask yourself...

Who are they? Who are they? How many will be there?How many will be there?Do they have any prior knowledge of the subject?Do they have any prior knowledge of the subject?What are their age, sex, and level of ability?What are their age, sex, and level of ability?Why are they there? Why are they there? What are their needs? What are their needs? What do they need to know?What do they need to know?

Wide BallWide Ball

The presentation will be a failure The presentation will be a failure if the audience does not if the audience does not

understand it. Therefore, you understand it. Therefore, you should aim to make your should aim to make your

message clear and easy to message clear and easy to understand.understand.

The Presentation PlanThe Presentation Plan

Three important things Three important things The contentThe content The structureThe structure The visual aidsThe visual aids

The ContentThe Content

The content is the information you The content is the information you want to give in your presentation. want to give in your presentation.

Before you can decide on how much Before you can decide on how much information you need to give, you information you need to give, you must research the subject of your must research the subject of your

presentation thoroughlypresentation thoroughly

To help you decide on the content, To help you decide on the content, ask yourself these questions:ask yourself these questions:

How long time duration have I got to How long time duration have I got to do the presentation?do the presentation?

What key information do I need to What key information do I need to cover? cover?

What does the audience need to What does the audience need to know? know?

TipsTips

Once you know what you need to Once you know what you need to talk about, prepare an outline or talk about, prepare an outline or rough draft first before you write rough draft first before you write

it all up.it all up.

The StructureThe Structure

A good presentation will have a structure or format. A good presentation will have a structure or format.

The structure will help the audience follow what you are sayingThe structure will help the audience follow what you are saying

Introduction (beginning) Introduction (beginning) Body (middle)Body (middle) Conclusion (end) Conclusion (end)

If the presentation is poorly If the presentation is poorly organised, the message will not be organised, the message will not be as effective and your audience will as effective and your audience will

forget it. So organisation and forget it. So organisation and structure are very important if you structure are very important if you want the audience to remember want the audience to remember

your presentation. Having a your presentation. Having a structure will also give your structure will also give your

presentation a professional image.presentation a professional image.

IntroductionIntroduction This is the most important part of your This is the most important part of your

presentation because the audience presentation because the audience will make judgements about you. They will make judgements about you. They

will decide in the first few minutes will decide in the first few minutes what you are like. They will also what you are like. They will also

decide whether you deserve their decide whether you deserve their attention. Therefore, it is very attention. Therefore, it is very

important that you plan carefully what important that you plan carefully what you want to say in the introduction.you want to say in the introduction.

Try to do these things in your Try to do these things in your introductionintroduction

Get the audience’s attentionGet the audience’s attention Introduce yourself Introduce yourself Explain why you are thereExplain why you are there Explain what you hope to achieveExplain what you hope to achieve Build a good relationship with the audienceBuild a good relationship with the audience

BodyBody

You should use this part of the presentation You should use this part of the presentation to explain key information. Explain your to explain key information. Explain your

points clearly one at a time so your points clearly one at a time so your audience can follow what you are saying. audience can follow what you are saying. Remember to keep your points simple and Remember to keep your points simple and

short. Try not to give too much short. Try not to give too much information, otherwise the audience will information, otherwise the audience will

not remember your messagenot remember your message

ConclusionConclusion

It is important to create a lasting impression It is important to create a lasting impression in your conclusion. Use the last couple of in your conclusion. Use the last couple of minutes to repeat important points and minutes to repeat important points and key information. Leave some time for key information. Leave some time for

discussion, questions and answers at the discussion, questions and answers at the end of the presentationend of the presentation

Don’t forget to thank Don’t forget to thank your audience for your audience for

attending and attending and listeninglistening

The Visual AidsThe Visual Aids

These are things (resources) you could use to present your These are things (resources) you could use to present your messagemessage

help the audience focus on what you are help the audience focus on what you are sayingsaying

make the presentation more interestingmake the presentation more interesting help to explain the points you make more help to explain the points you make more

clearlyclearly provide varietyprovide variety

ResourcesResources

Wipe boardWipe board FlipchartFlipchart Overhead Projector (OHP) Overhead Projector (OHP) PowerPoint PresentationPowerPoint Presentation Video/cameraVideo/camera Product samplesProduct samples Displays/ExhibitionsDisplays/Exhibitions

When thinking about what visual aids (VA) to use,When thinking about what visual aids (VA) to use,

ask yourself these questions ask yourself these questions

Will the VA improve my presentation?Will the VA improve my presentation? Have I used the VA before and is it easy to Have I used the VA before and is it easy to

use?use? Will the VA help to maintain the audience’s Will the VA help to maintain the audience’s

attention?attention? Will the audience be able to see the VA?Will the audience be able to see the VA?

Preparing your visual aidsPreparing your visual aids Check that the size of the print is large enough for the Check that the size of the print is large enough for the

audience to see (e.g. size 20 for headings for OHTs) audience to see (e.g. size 20 for headings for OHTs)

Don’t type all your text in capital letters as this makes it Don’t type all your text in capital letters as this makes it more difficult to read more difficult to read

Don’t use long sentences – use bullet points and Don’t use long sentences – use bullet points and numbers to organise your key pointsnumbers to organise your key points

Use a type of text (font style) that is easy to read (e.g. Use a type of text (font style) that is easy to read (e.g. Arial)Arial)

Add pictures, illustrations, diagrams to make it more Add pictures, illustrations, diagrams to make it more interesting and use colourinteresting and use colour

The DeliveryThe Delivery

This is where you have to deliver or present This is where you have to deliver or present your message to the audience. When you your message to the audience. When you

begin to speak, the audience will listen begin to speak, the audience will listen carefully to what you say and watch carefully to what you say and watch

closely how you perform. It is important to closely how you perform. It is important to understand that understand that howhow you say something is you say something is

just as important as just as important as whatwhat you say. you say.

Anatomy of PresentationAnatomy of Presentation

The tone of your voice and your body The tone of your voice and your body language can account for 65% of the language can account for 65% of the message.message.

Your body language (body Your body language (body movements) can express your movements) can express your attitudes and thoughts.attitudes and thoughts.

Pay attention to the parts of your Pay attention to the parts of your body:body:

Your voiceYour voice

Speak slowly so that everyone can followSpeak slowly so that everyone can follow Speak loudly so that everyone can hearSpeak loudly so that everyone can hear Speak clearly so that everyone can understandSpeak clearly so that everyone can understand Don’t use slang (e.g. I ain’t) Don’t use slang (e.g. I ain’t)

Your faceYour face

Smile to give your audience Smile to give your audience reassurance and try not to look reassurance and try not to look

confused, bored or scared. Try to be confused, bored or scared. Try to be yourself and natural.yourself and natural.

Your eyesYour eyes

You can build a good relationship with You can build a good relationship with the audience by looking at them the audience by looking at them when you are presenting your when you are presenting your

message. Looking at someone when message. Looking at someone when you are talking to them is called ‘eye you are talking to them is called ‘eye contact’. Don’t read from your notes contact’. Don’t read from your notes

all the time.all the time.

Your postureYour posture

Stand up straight Stand up straight and don’t lean and don’t lean against objects. against objects.

Make sure you are Make sure you are not standing in the not standing in the way of the visual way of the visual aid. aid.

Check that Check that everyone can see everyone can see the board.the board.

Your handsYour handsDon’t play with Don’t play with objects e.g. a pen objects e.g. a pen in your hand and in your hand and don’t leave your don’t leave your

hands in your hands in your pockets when you pockets when you

are talking.are talking.

Your feetYour feetTry not to walk up Try not to walk up and down the room and down the room

too much or tap too much or tap your feet when you your feet when you

are talking.are talking.

Your appearanceYour appearance

Dress appropriately for the Dress appropriately for the presentation – not too casual (e.g. presentation – not too casual (e.g. jeans). jeans).

Remember to dress for the audience Remember to dress for the audience and not yourself.and not yourself.

Try to remember not to wear Try to remember not to wear jewellery that might shine or move jewellery that might shine or move aboutabout

Your attitudeYour attitude

Be enthusiastic about the subject you Be enthusiastic about the subject you are presenting and be confident.are presenting and be confident.

Try to stay calm and be professional!Try to stay calm and be professional!

Mock PresentationsMock Presentations

The key to success is knowing what The key to success is knowing what you want to say and to keep you want to say and to keep

practising your presentation skills. practising your presentation skills. Remember to relax and to enjoy Remember to relax and to enjoy

yourself. yourself.

Last TipLast Tip

Practise in front of your Practise in front of your friends and family and friends and family and ask them to give you ask them to give you feedback - to tell you feedback - to tell you

their thoughtstheir thoughts

Good luck Good luck andand

Enjoy your Enjoy your PresentationPresentation

THANK YOUTHANK YOU