excel07 l1 ch1

Copyright 2007, Paradigm Publishing Inc.

EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES

• Identify Elements of an Excel Workbook

• Create a Workbook

• Enter Data

• Save a Workbook

• Edit Data

• Print a Workbook

• Insert a Formula using Sum

• Apply Predesigned Formatting

• Help Feature

• Features Summary

Microsoft Excel 2007 – Level 1

PREPARING ANEXCEL WORKBOOK

Copyright 2007 Paradigm Publishing Inc.

EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES


• Create, Save, and Print a Workbook

• Enter Data

• Edit Data



• Help Feature


Performance ObjectivesPerformance Objectives

• Identify the various elements of an Excel workbook

• Create, save, and print a workbook• Enter data in a workbook• Edit data in a workbook• Insert a formula using the Sum button• Apply predesigned formatting to cells

in a workbook• Use the Help feature


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Opening Microsoft ExcelOpening Microsoft Excel

Point toAll Programs

Point toMicrosoft

OfficeClick Microsoft

Office Excel 2007

Click Start


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Elements of an Excel WorkbookElements of an Excel Workbook

Quick Access Toolbar

Tabs Title Bar

Office button

Ribbon

Name box

Worksheet area

Status bar

Active cell

Formula bar

Cell pointer

Vertical scroll bar

Horizontal scroll bar

Worksheet tabs


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Elements of a Worksheet AreaElements of a Worksheet Area

Name box Formula bar

Cell pointer

Active cell

Select all

button

Row header

Column header

Fill handle (+)

Gridlines


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Opening a WorkbookOpening a Workbook

then New or Ctrl + N

Click Open in the Quick Access toolbar

Click Office

OR

Open or Ctrl +

O

OR


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Entering Data in a Cell…

Click or arrow to cell to make it active ,

then Enter data

Cell reference in Name Box changes


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Entering Data in a Cell…/2Entering Data in a Cell…/2

Entered text

Notice Ready changesto Enter as soon as you

begin entering text

Text being entered alsoappears in Formula bar


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Entering Data into a Cell…/3Entering Data into a Cell…/3

A long text entryoverlaps the nextcell to the right

Long number entriesmay appear asnumber symbols ifthe columnis not wide enough

Notice full numberstill appears inFormula bar


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LINKS TOOBJECTIVES



• Enter Data

• Edit Data



• Help Feature


Keyboard NavigationKeyboard Navigation

To make this cell active PressCell below current cell Enter

Cell above current cell Shift +Enter

Next cell Tab

Previous cell Shift + Tab

Cell at beginning of row Home

Next cell in the direction of the arrowUp, Down, Left, or Right Arrow keys

Last cell in worksheet Ctrl + End

First cell in worksheet Ctrl + Home

Cell in next window Page Down

Cell in previous window Page Up

Cell in window to right Alt + Page Down

Cell in window to left Alt + Page Up


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Position cell pointer on desired cell

and click, then enter data

Changing the Active Cell with the Mouse


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Changing the Active Cell Using TabChanging the Active Cell Using Tab

Tab moves insertion point to next cell

Shift + tab moves insertion point to

previous cell

Shift +TabTab


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Changing the Active Cell - GoTo Feature

Click Home Tab

Click Find & Select,

Then Go to

Type cell address

in the Reference box and click OK


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Saving a WorkbookSaving a Workbook

ORClick the

Office button

then Save(or Ctrl + S)

Click Save in the Quick Access toolbar

OR

Save As


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LINKS TOOBJECTIVES



• Enter Data

• Edit Data



• Help Feature


Saving a Workbook …/2Saving a Workbook …/2

Enter location for saving the file

Enter file name

Click SaveNote or change file type


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LINKS TOOBJECTIVES



• Enter Data

• Edit Data



• Help Feature


Naming a Workbook (File)Naming a Workbook (File)

• Up to 255 characters including– drive letter– folder names– spaces

• Excluded special characters includeforward slash (/) question

mark (?)backslash (\) quotation

mark (“)greater than sign (>) colon (:)less than sign (<) semicolon (;)asterisk (*) pipe symbol

(|)


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Editing Data in a CellEditing Data in a Cell

Click Click cell to make it to make it active:active:start typing to replace all existing data

Backspace key Backspace key deletes character leftof the insertion point

Delete keydeletes character rightof the insertion point

When cell editing is complete, to leave Edit mode: cell editing is complete, to leave Edit mode:click on another cell, press Enter, Tab, Shift + Tab click on another cell, press Enter, Tab, Shift + Tab

key or click Enter button on the Formula bar.key or click Enter button on the Formula bar.

OROR

to edit directly within the to edit directly within the cell:cell:

Make changes in Formula Make changes in Formula barbar

Enter EDIT MODE:Enter EDIT MODE:

Press F2 key or double-click cell

OROR


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Printing a WorkbookPrinting a Workbook

Click the Print button in the Quick Access

toolbar

Opens Print dialog box

ORClick the

Office button

then Print

Sends directly to the printer

or Ctrl + P


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Closing a WorkbookClosing a Workbook

Click the Office button

then Close

OR

Click

OR

Ctrl + F4

(upper right of window)


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Exiting ExcelExiting Excel

Click Office button

Click Exit Excel

OR Click(top X in upper

right of window)


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Using Automatic Entering FeaturesUsing Automatic Entering Features

AutoComplete

Automatically inserts data Automatically inserts data that begins the same as a that begins the same as a

previous cellprevious cellPress Enter to accept

or continue typing

AutoCorrect

Automatically corrects manyAutomatically corrects manycommon typing errorscommon typing errorse.g. teh changes to the

To view options, click Office, Excel Options, Proofing, AutoCorrect

Options


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Using Automatic Entering Features…/2Using Automatic Entering Features…/2

AutoFill

drag fill handle (+)to consecutive cells

select two cellsto determine

start and increment

Hold down Ctrl while dragging the fill handle

if you do not want a series to increment.

ScreenTip displays ending

data

Fill a range of cells with the same Fill a range of cells with the same data or with a seriesdata or with a series


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Using the Sum Button

Click in desired cell, click Sum button, verify or set range and press Enter

Use the Sum (Σ) button to Add Numbers


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Using the Sum Button

Click in desired cell, click Sum button arrow, then Average, verify or set range and press

Enter

Use the Sum drop-down arrowto Average Numbers


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Copying Formulas

Using fill handle (+), drag through cells that should have the formula

Use the Fill Handle to Copy a Formula

with relative cell reference


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Selecting CellsSelecting Cells

Using the mouseSelect Select columcolumnn

Select row

Select All cells

adjacent cellsadjacent cellsdrag with mouse

nonadjacent cellsnonadjacent cellsHold Ctrl key as you select cells, rows, or columns


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LINKS TOOBJECTIVES



• Enter Data

• Edit Data



• Help Feature


Selecting Cells…/2Selecting Cells…/2

Using the keyboard

To select PressCells in direction of arrow key Shift + arrow key

To beginning of row Shift + Home

To beginning of worksheet Shift + Ctrl + Home

To last cell in worksheet containing data

Shift + Ctrl + End

An entire column Ctrl + spacebar

An entire row Shift + spacebar

An entire worksheetCtrl + A or Ctrl +Shift + spacebar


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Selecting Data within CellsSelecting Data within Cells

Data within cells

Double-click cell anddrag with mouse or use

Shift + arrow key

Can also press F8 to turn on Extend Selection mode

After selecting data, press F8 to turn off

Extend Selection mode


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Formatting with Predesigned StylesFormatting with Predesigned Styles

Table Styles: select cells firstTable Styles: select cells first

Click the Home Tab, then Format As

Table

Choose a style


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Formatting with Predesigned StylesFormatting with Predesigned Styles

Cell Styles: select cells firstCell Styles: select cells first

Click Home Tab, then Cell Styles

Choose a

style


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Using the Help FeatureUsing the Help Feature

ORClick topic

To access help, Click Excel Help button OR press the F1 key

Type your question

or topic in the Search

box


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you close a workbook?

Features SummaryFeatures Summary


Then Close

OR

Click


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you exit Excel?


Click Office button, then Exit Excel

OR Click Close

button


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you display the Go To dialog box?


Click Home tab Click Find and Select,Then Go To


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you open the Help window?


To access help, Click Excel Help button OR

Press the F1 key


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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you open a workbook?



Ctrl + OOR

Then Open


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you print a workbook?


Click the Print button in the Quick Access

toolbarOR


then Print

OR

Ctrl + P


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you save a workbook?


OR Click the Office button

Then SaveOr Save as

Click Save in the Quick Access toolbar

ORCtrl + S


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you display Format As Table gallery?


Click the Home Tab, then Format as

Table


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you display the Cell Styles gallery?


Click Home Tab, then Cell Styles


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


How do you display the Sum button drop down list?


Click Home, then the Sum button arrow


EXCEL 2007Chapter 1

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LINKS TOOBJECTIVES



• Enter Data

• Save a Workbook

• Edit Data




• Help Feature


Coming NextComing Next

INSERTING FORMULAS IN A WORKSHEET

excel07 l1 ch1

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