Excel

By: Brandon Honza

Step 1

• Take the CD on the table and put it into your computer. Open the Disc. Then click and drag the entire Excel folder to your desktop. You now have the practice Excel and the PowerPoint!

What Can I Use Excel For?

• Data Collection– Making Groups– Reflection/Kid Talk

• Making Graphs

• Integration with Students

Getting Started: The Basics

• Make a table, if you make a mistake and you have moved onto another slide you must double click to make a minor change

• If you do not double click it will erase everything which can be frustrating when you have data or a formula

• You can also click once on a cell and then use the formula bar to edit.

Return/Tab Keys/Arrows

• To move from cell to cell you have 4 options:– Click-chooses whatever cell your on– Arrow keys-follows direction of arrow– Return-drops down one cell– Tab-moves right one cell

Toolbars

• Excel is much easier with toolbars. If you do not already have the following toolbars get them.

• Standard

• Formatting

• Formula Bar

Formatting a Cell/Table

• Single cells: Click on the cell, go up to the Format Menu and select what you want. Most of the time this will be for column width or row height. Then you can type a number of inches. See next slide for shortcut.

Shortcut on Cell Width or Height

• Using the ruler lining your spreadsheet move your arrow on top of a line separating either two columns or two rows. It will change to the icon to the right. Click hold down and drag to make it the desired size.

Challenge

• Follow slide by slide. Take “Practice.xls” and change it according to the directions on each slide.

Page Set-up

• Excel’s default page is “Portrait” just like a word document. I find this does not work as well with Excel. Go to the “File” menu and go down to “Page Setup”. Change it to “Landscape” then hit the blue OK.

Formatting Multiple Cells or Entire Tables

• Make sure you click, hold down, and drag to highlight the desire cells you want to change. Then go up to “Format” and go down to “Cells”.

Borders

• You’ll want to highlight the entire table in order to get a border. Click on the “outline” and “inside” to get a line around everything. Then use the lines to get rid of lines in particular places.

Format of Numbers

• Click and highlight the numbers you wanted changed only. In this case it will be all the test scores. In the number section click on “percentage” and make any other changes you see fit. Go to next slide to see what your table should look like.

There are several options for formatting numbers including

currency.

Formatting Alignment

• Click, hold down and drag to highlight only the categories in the chart. Click on the “Alignment” tab in the “Format Cell” box. Click and drag the red dot to your desired angle. See next slide for outcome.

Notice the Categories are Now at an Angle

Formulas

• Excel is great because you can ask it to do math for you. If you ever want it to do a problem just start off by typing “=“. Now it knows you want it to computate something for it. If you click on any one of the percentages you will notice that it is does not say 90.00% but instead the problem it divided to find the percentage (ie- “=18/20”).

Arithmetic

• You can do the following basic computations.– Adding (=34+22)– Subtracting (=55-33)– Multiplying (=20*5)– Dividing (=18/20)

Note: To multiple do a shift 8 to get the star.

More Difficult Formula

• This is where Excel is amazing. It knows you are going to want to do more advanced math so the “Formula Bar” will execute the more difficult math problems including: sum, average (mean), median, mode, minimum, maximum, and hundreds even more advanced.

Execute an Average Formula

• We need to find the average of each student in spelling. Click in Dan’s Average cell and type “=“. Go over to the formula bar and click on the blue down arrow to find average. Go to next slide for continued directions.

Average Continued

• A box will appear. You might have to move it by clicking and dragging it out of the way. Then click, hold down, and drag to highlight all 5 of Dan’s spelling tests. Click on the blue OK button.

Your Table Should Now Look Like This!

Repeat the process for Holly and Brad but then stop.

Your New BFF “Fill”

• There is a short cut so you don’t have to do the formula’s over and over called “Fill”. Start at a cell that has the formula completed. Click on this cell, hold down, and then drag to highlight all cells you want to have that formula. Note all cells must be in a straight line. Now go to the “Edit” menu, go down to “Fill”, and select “Down”.

Pretty Cool!!

• The reason you selected down was because you wanted the cells below to get the same formula. You can also go right, left, and up if the situation presents itself.

Data Sort

• Now let’s sort the students by their percentages. Starting with “Dan” click and highlight all students and scores. Next go up to “Data” and go to “Sort”.

Sorting Ascending or Descending

• A box will appear. In the “Sort By” box click on the blue arrows and change the sort to “Average”. Notice all the categories are in the box. Then choose Ascending if you want them to go from smallest to largest and descending for the opposite. Click the blue OK button.This also works with words for ABC order.

Making a Graph

• Leslie should now be at the top. Click and highlight all the categories, Leslie, and all her data. Then go up to “Insert” and down to “Chart”.

Bar Graph

• A box will open with all your selections for graphs. Choose the first bar graph. Then click on the “Next” button.

Inserting Graphs

• The majority of graphs are pretty easy. The next box will show you a preview. You see Leslie’s tests graphed as well as her average. Hit the “Next” button again to go to another box for labeling the different categories. Lable if you want and then hit the “Next” button one more time.

Sheet or object

• This final step gives you the option of creating the graph as a new sheet or object. Type Leslie’s name in the white box and make sure you have the blue dot in “As new sheet:”. Then hit the “Finish” button.

Graph is Now in Your Tabs

• The graph will pop up and your table will disappear. The table is a different tab. To get back, simply click on the “Sheet 1” tab at the bottom of the page.

Next Student

• The rest of the students will require an additional step. This time highlight Jordan’s name and data only. Do not highlight the categories. Go to “Insert”, to “Chart”, select the bar graph. At step 2 click on the “Series” tab.

Getting Categories

• Click on the up arrow at the bottom of the box where it says “Category (X) axis labels:”. The box will shrink to one line so you can select the labels.

Selecting Labels

• Click and hold down on “Test 1”. Then drag all the way to “Average”. A dotted box will be around the categories. Click on the down arrow in the small box to go back to the old box.

Finishing Graph

• The rest of Jordan’s graph should be finished like Leslie’s. Note: If you ever make a mistake in your data and change a number the graphs are automatically updated.

Super Challenge

• Go to “Sheet 2”. You will find another example table. Format the box so it has borders and align the categories to be 90˚. Refer to previous slides if you forgot.

Changing Multiple Width’s or Height’s

• Sometimes you want multiple columns or rows to be the same size and you want to do them at the same time. Highlight the cells you want to be uniform.

Column Width

• Go up to “Format”, go down to “Column”, and over to “Width”. A box will pop up. Type “.5” in the box then type the blue OK button.

Finished Width

• Your table should now look like this. This will also work if you want to change multiple heights at one time.

More Advanced Formulas

• Sometimes you don’t even need to type numbers. All you have to do is click in a cell. Point Differential is “Points For” take away “Points Against”. In the “Terps” “Point Differential” column type an “=“.

Finishing Formula

• Now click on the Terps Point’s For Column (E6), hit the minus sign (-), click on the Points Against column (F6), and hit return. You now have your answer of 89.

Fill Down

• Click, hold down, and drag from the 89 down to the Celtics column and execute a “Fill” going down to find the other teams. You find out there was a mistake on the Terp’s Points For section. Change it to 797. What happened to the point differential column?

Winning Percentage

• Winning Percentage is “Wins” divided by “Total Games”. Click in the Terp’s Win Per. and type “=“. Click on their win column (C6), type /, and then click on their “Total Games” (B6). Hit return and do a fill down.

Create a Chart on Your Own!

• Create any chart you want using the data.

My Chart!

Point Differential

-300

-250

-200

-150

-100

-50

0

50

100

150

Point Differential

Teams

Terps

Tarheels

Bulls

Lakers

Celtics