ExCEL After School ProgramLead Agency/Site Coordinator Meeting

April 16, 20131. Asthma presentation2. Deadline reminders – no more District purchases3. May 31st – to furlough or not to furlough?4. Instructional Aide EMS update = Query & Dates5. UESF side agreement for summer– classified only6. Summer meals SNS7. Summer sites – CDE approval for off site programs8. Summer & School Year Facility Use Permits9. SFUSD snacks for next year10.August Institute – Aug 6-8th – 2 days for program leaders11.Last meeting of year May 19th

12.Kinder to College video13.Breakouts:

Equitable Access brainstorm Elementary sites – Kinder to College All other by DC: What types of sessions do you want at

the Aug Institute?

Deadlines Reminders!!! 13Please, please submit invoices on a monthly basis.

Payments are delayed for all invoices when we receive months worth of invoices at one time.

February 15, 2013 is the FINAL day to submit ANY requests to purchase supplies over $1,500.

March 15, 2013 is the FINAL day to submit any changes to ECR for the school year.

March 28, 2013 is the FINAL day to submit any requests to purchase supplies less than $1,500.

July 17, 2013 is the FINAL day for FY 12-13 invoices. Please do not submit multiple months of invoices in July.

May 31st - NO Half Day Furlough

The District will restore the half-day furlough that is currently scheduled for all teachers and paraprofessionals on May 31st

As previously agreed, June 3rd will remain a furlough day for UESF represented certificated staff.

Instructional Aide Exam Calendar 2013-2014

Date # ExamsJuly 31st, 2013 3 Aug 1st, 2013 3 Sep 5th, 2013 3 Sep 6th, 2013 3 Dec 18th, 2013 3 Dec 19th, 2013 3 Apr 3rd, 2014 3 Apr 4th, 2014 3

UESF Side AgreementClassified only

As of June 1, 2013

Do not anticipate side agreement for certificated staff

Certificated staff Summer rate: $39.57 per UESF contract

Summer Meals Sites must qualify at risk (50% F/R or higher) to be approved

for the Seamless Summer Feeding Option.

Required to offer breakfast and lunch.

Minimum daily requirements SERVED:

Breakfast = 60, Lunch = 100.

Sites serving less than the minimum requirement will be tracked by SNS and billed monthly.

Breakfast $ 1.50 and Lunch $ 3.00

 For sites serving more than the required minimum but serving less than ordered will be tracked by SNS and billed monthly (just as is done now with the After School Snack Program).

Breakfast $ 1.50 and Lunch $ 3.00

https://www.surveymonkey.com/s/Q8C5Z3B

Summer & School Year Facility Use Permits(FUPs)

Summer FUP please submit by April 24th or no later than May 3rd if waiting for DCYF funding notification.

ExCEL must sign off on FUP prior to submitting to Real Estate

School year permits will not be processed until summer permits are completed.

Top 10 reason for delays in FUP processing

1. Missing pages – there are 5 total pages for the permit (not including addendums)

2. Missing ExCEL signature3. Missing principal signature4. Missing # of students served5. Missing initials on page 5 of the permit6. Program hours do not match the hours in the rate sheet7. Program dates do not match the hours in the rate sheet8. No application for use of cafeteria/kitchen if you check

“Kitchen” – there is a cost associated 9. Missing designation of bathrooms per Section 8 10. Insurance not being up to date

SFUSD Snack To date ExCEL has paid over $28,000 for unclaimed snack

Next year, CBOs will be billed for any unclaimed snacks (.78cents/snack)

Common reasons for differences between snacks ordered and snacks claimed:

Amount ordered is more than amount claimed on tally sheet.

Snacks adjustments made past the deadline

Clerical errors on ExCEL’s part

Next year what you input into EMS will be directly submitted to SNS to avoid ExCEL clerical errors

2 week deadline will not change

August InstituteDates: August 6-8 – 10am-4pm

Location: St Mary’s Church – Gough/Geary Blvd

May 19th is LAST meeting of school year.

No monthly meetings during the summer

Breakouts

Equitable Access brainstorm for sites with funding next year:Elementary sites – Kinder to CollegeAll other by DC: What types of sessions do you

want at the Aug Institute?