excel 2010 contents...view the cell reference in the name box. 3. click cell h9 to make it the...

Contents…

EXCEL 2010

1

2

ISBN 978-0-9967-1763-2

Copyright © 2014 M. Kalmanowitz

LNM Publishing, Lakewood, NJ 08701

ALL RIGHTS RESERVED. This publication is protected by copyright. No part of this

publication may be adapted, reproduced, stored in a retrieval system, or transmitted in

any form or by any means, electronic, mechanical, photocopying, recording, or

otherwise, without prior written permission from the author.

For product information or orders please contact LNM Publishing at 732.806.1725

Contents…

MICROSOFT

EXCEL

3

CHAPTER 1 EXCEL BASICS

INTRODUCTION .......................................... 8

EXERCISE 1 ................................................. 9 C H A N G E A C T I V E C E L L . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C H A N G E B E T W E E N W O R K SH E E T S . . . . . . . . . . . . . . . . V I E W / H I D E D I F F E R E N T E L E M E N T S O N T HE

S C R E E N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Z O O M

EXERCISE 2 ............................................... 12 E N T E R L A B E L S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M A K E C O R R E C T I ON S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . UN D O / R E D O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C L E A R / D E L E T E C E L L C ON TE N T S . . . . . . . . . . . . . . . . . .

EXERCISE 3 ............................................... 15 VA L U E S & N U M E R I C L A B E L S . . . . . . . . . . . . . . . . . . . . . . . F R A C T I O N S & M I X E D N U M B E R S . . . . . . . . . . . . . . . . . . . DA T E S

EXERCISE 4 ............................................... 18 C O L U M N W I D T H /R O W H E I G H T . . . . . . . . . . . . . . . . . . . . DA T A A L I G N M E N T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M E R G E A N D C E N TE R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 5 ............................................... 21 A U T O C O M P L E T E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P I C K F R O M L I S T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A U T O C O R R E C T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SP E L L I N G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 6 ............................................... 24 A U T O F I L L . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C R E A T E S E RI E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C O P Y C E L L S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C O P Y F O R M A T T I N G . . . . . . . . . . . . . . . . . . . . . . . . . .

MAS TE R IT! 1 .. . . . . . . . . . . . . . . . . . . . . . . . . . 27 MAS TE R IT! 2 .. . . . . . . . . . . . . . . . . . . . . . . . . . 28 MAS TE R IT! 3 .. . . . . . . . . . . . . . . . . . . . . . . . . . 29

CHAPTER 2 FORMULAS &

FUNCTIONS

EXERCISE 7............................................... 32 PR I N T I N G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P R I N T P R E V I E W . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P A G E B R E A K P R E V I E W . . . . . . . . . . . . . . . . . . . . P R I N T S E L E C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . S C A L E T O F I T

EXERCISE 8............................................... 35 H E A D E R A N D F O O T E R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P A G E L A Y O U T V I E W . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P A G E S E T U P . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P R I N T T I T L E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 9............................................... 38 F O R M U L A S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P R I N T F O R M U L A S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 10 ............................................ 41 C O P Y I N G F O R M U L A S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . R E L A T I V E R E F E R E N CE . . . . . . . . . . . . . . . . . . . . A B S O L U T E R E F E R E N CE . . . . . . . . . . . . . . . . . . . . M I X E D R E F E R E NC E . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 11 ............................................ 44 R A N G E S : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S E L E C T I N G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . N A M I N G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4

Contents…

MICROSOFT

EXCEL

EXERCISE 12 ............................................ 47 C O M M O N F U N C T I O N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SU M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A V E R A G E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C O U N T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C O U N T A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M A X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M I N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . R O U N D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 13 ............................................ 50 A U T O S U M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A U T O C A L C U L A T E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

MAS TE R IT! 4 .. . . . . . . . . . . . . . . . . . . . . . . . . . . 52 MAS TE R IT! 5 .. . . . . . . . . . . . . . . . . . . . . . . . . . . 53 MAS TE R IT! 6 .. . . . . . . . . . . . . . . . . . . . . . . . . . . 54 MAS TE R IT! 7 .. . . . . . . . . . . . . . . . . . . . . . . . . . . 55

CHAPTER 3 FORMATTING

TECHNIQUES

EXERCISE 14 ............................................ 58 F O N T F O R M A T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F I L L TH E M E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C E L L ST Y L E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 15 ............................................ 61 N U M B E R F O R M A T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A C C O U N T I N G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P E R C E N T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C O M M A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D E C I M A L ( I N C R E A S E / D E C RE A S E . ) . . . C U S T O M N U M B E R F O R M A T S . . . . . . . . . . . .

EXERCISE 16 ............................................ 64 C O P Y A N D C L E A R F O R M A T S . . . . . . . . . . . . . . . . . . . . . . . . .

MAS TE R IT! 8 .. . . . . . . . . . . . . . . . . . . . . . . . . . . 67

CHAPTER 4 MANAGING

WORKSHEETS

EXERCISE 17 ............................................ 70 M A N I P U L A T I N G W O R K S H E E T . . . . . . . . . . . . . . . . . . . . . . I N S E R T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D E L E T E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C O P Y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M O V E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . R E N A ME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C H A N G E C O L O R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . H I D E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . G R O U P . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 18 ............................................ 73 IN S E R T / D E L E T E C E L L S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I N S E R T / D E L E T E C O L U M N S/ R O W . . . . . . . . . . . . . . . . . M O V I N G D A T A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 19 ............................................ 76 H I D E D A T A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C U S T O M V I E W S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 20 ............................................ 79 C O P Y A N D P A S T E S P E C I A L . . . . . . . . . . . . . . . . . . . . . . . . . . . T R A N S P O S E D A T A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 21 ............................................ 82 C O M B I N E D A T A W I T H C O P Y A N D P A S T E

S P E C I A L . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

MAS TE R IT! 9 .. . . . . . . . . . . . . . . . . . . . . . . . . . 85 MAS TE R IT! 10 .. . . . . . . . . . . . . . . . . . . . . . . . 87

5

Contents…

MICROSOFT

EXCEL

CHAPTER 5 IMPORTING ,

EXPORTING AND DISTRIBUTING

DATA

EXERCISE 22 ............................................ 90 C O N V E R T T E X T T O C O L U M N . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 23 ............................................ 94 IM P O R T T E X T F I L E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 24 ............................................ 97 L I N K A N D E M B E D E X C E L D A T A . . . . . . . . . . . . . . . . . . . . . P A S T E A P I C T U R E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 25 ......................................... 100 F R E E Z E L A B E L S W H I L E S C RO L L I N G . . . . . . . . . . . . . . SP L I T A W O R K S H E E T I N T O P A N E S . . . . . . . . . . . . . . . . DU P L I C A T E W O R K B O O K W I N D O W . . . . . . . . . . . . . . . . . SA V I N G A W O R K S P A C E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 26 ......................................... 103 DR A G A N D D R O P B E T W E E N

W O R K B O O K S / W O R K S H E E T S . . . . . . . . . . . . . . . . . . . . . . . . . L I N K W O R K B O O K S / W O R K S H E E T S . . . . . . . . . . . . . . . . .

EXERCISE 27 ......................................... 106 3D F O R M U L A S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

MAS TE R IT! 11 .. . . . . . . . . . . . . . . . . . . . . . 109 MAS TE R IT! 12 .. . . . . . . . . . . . . . . . . . . . . . 111 MAS TE R IT! 13 .. . . . . . . . . . . . . . . . . . . . . . 112

CHAPTER 6 ADVANCED

FUNCTIONS

EXERCISE 28 ......................................... 114 F U N C T I O N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 29 ......................................... 117 IF F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 30 ......................................... 120 N E S T E D IF F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 31 ......................................... 123 C O U N T IF F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SU M IF F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C O U N T IF S F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SU M IF S F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 32 ......................................... 126 C O N D I T I O N A L F O R M A T T ING . . . . . . . . . . . . . . . . . . . . . . .

MAS TE R IT! 14 .. . . . . . . . . . . . . . . . . . . . . . 129

6

Contents…

MICROSOFT

EXCEL

CHAPTER 7 MORE ADVANCED

FUNCTIONS & DATA ANALYSIS

EXERCISE 33 ......................................... 132 PM T F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FV F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 34 ......................................... 135 G O A L S E E K . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 35 ......................................... 138 VL O O K U P F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HL O O K U P F U N C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

EXERCISE 36 ......................................... 141 L O C K/ U N L O C K C E L L S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P R O T E C T A R AN G E / W O R K SH E E T / W O R K B O O K

EXERCISE 37 ......................................... 144 F O R M U L A A U D I T I N G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F O R M U L A E R R O R C HE C K I N G . . . . . . . . . . . . . . . . . . . . . . . .

MAS TE R IT! 15 .. . . . . . . . . . . . . . . . . . . . . . 147 MAS TE R IT! 16 .. . . . . . . . . . . . . . . . . . . . . . 148

Chapter 1

Excel Basics

EXERCISE 1

Change active cell

Change between worksheets

View/hide different elements

on the screen

Zoom

EXERCISE 2

Enter labels

Make corrections

Undo/redo

Clear/delete cell contents

EXERCISE 3

Values & Numeric Labels

Fractions & Mixed numbers

Dates

EXERCISE 4

Column width/Row height

Data alignment

Merge and center

EXERCISE 5

Autocomplete

Pick from List

Autocorrect

Spelling

EXERCISE 6

Autofill

Create series

Copy cells

Copy formatting

COMMANDS RIBBON / GROUP BUTTON SHORTCUT

Align text left, center, right Home / Alignment

Align top, center, bottom Home / Alignment

Clear cell contents Home / Editing

Go to Home / Editing

Ctrl + G

Merge and center Home / Alignment

Spell check Review / Proofing

View/ hide screen elements View / Show

8

EXCEL WINDOW

Introduction

Quick Access

Toolbar

Formula bar

Sheet tabs

Status bar

View

buttons

Zoom slider

Column headings

Tab

scrolling

buttons

Horizontal

scroll bar

Help

Name box

Ribbon tabs

Vertical

scroll bar

Row headings

Ribbon

Group

Active Cell

Exercise 1

CHANGE ACTIVE CELL ZOOM

CHANGE BETWEEN

WORKSHEETS VI EW/H ID E DI F FER ENT

EL E ME NT S ON TH E S CRE EN

9

TERMS

Active cell: The cell that contains the cell pointer.

Cell: The intersection of a column and row on a

worksheet. Each box is a cell for data to be entered

into.

Cell pointer: A dark outline around the active cell.

Cell reference/cell address: The location of the cell

on the worksheet identified by the column letter

and row number {i.e. B12}

Column heading: The letter for each column used to

identify the cell address.

Formula bar: The bar that provides information

about the active cell. As you enter information into

a cell it simultaneously appears in the formula bar.

Name box: The box that displays the cell reference

of the active cell.

Row heading: The number for each row used to

identify the cell address.

Sheet tabs: The tabs that tell us the name of the

worksheet and allows us to switch between

worksheets - on the bottom left of the window.

Workbook: A file created in Excel.

Worksheet: The sheets of paper in a workbook.

The work area for entering data; made up of

columns and rows.

APPLICATION

1. List 5 ways to go to a specific cell.

_______________________________________________________________________________________________

2. Which ribbon do you use to hide/view the different window elements?

_______________________________________________________________________________________________

NOTES

10

Chapter 1 Exercise 1

Microsoft Excel

PRACTICE IT!

1. Follow these steps to start Excel from the taskbar:

a. Click Start.

b. Select All Programs, Microsoft Office, and then Microsoft Office Excel.

2. Move the active cell pointer using the keyboard:

a. Press the right arrow key four times until cell E1 is highlighted.

i. Type your name.

b. Press the down arrow key four times until cell E5 is highlighted.

i. Type your class.

View the cell reference in the name box.

3. Click cell H9 to make it the active cell.

View the cell reference in the name box.

4. Press F5 to activate the Go To command.

5. In the reference text box, type T98.

6. Click OK.

The active cell changes to T98.

7. Click in the name box to change the active cell to the following, pressing Enter after each new cell address:

a. B1492 (row 1492, column B).

b. XFD1048576 (bottom right of worksheet).

8. Press Ctrl+Home to move to cell A1.

a. Type in the cell: XL01.

9. Display sheet 2.

10. Click cell D4.

11. Point to the horizontal scroll bar and click the right scroll arrow.

The worksheet moves right by one column but the active cell does not change.

12. Redisplay Sheet1.

The active cell for Sheet1 remains the same (A1). It did not change even as you changed the active cell on Sheet2.

13. Hide the formula bar.

14. Change to Page Layout view.

15. Return to Normal view.

16. Restore the formula bar.

17. Zoom to 150%.

18. Save the file as XL01_xx.

NOTE: every time it says to save as _xx do not type xx – instead, replace xx with your initials.

19. Print & close.

11


Microsoft Excel

REVIEW IT!

1. Start Excel.

2. Move the pointer to cell H8 using the arrow keys. Type RV01.

3. Change to Sheet3.

4. Using Go To, move the active cell to the following:

a. Q201

b. C96

c. HHH1000

5. Change back to Sheet1.

6. Using the Name box, move the active cell to the following:

a. G6 and type your first name.

b. B40 and type your last name.

c. ZA671

7. Using Go To move the active cell back to C96.

8. Zoom to 75%.

9. Using the mouse, move the active cell to the following:

a. R10

b. K21

c. F32 type your class name.

10. Hide the gridlines.

11. Change to Full Screen view.

12. Return to Normal view by pressing Esc.

13. Redisplay the gridlines.

14. Save the file as RV01_xx. Remember: Replace xx with your initials.

15. Print & close.

Exercise 2

ENTER LABELS UNDO / REDO

MAKE CORRECTIONS CLEAR / D EL ET E C EL L

CONT EN TS

12

TERMS

Default: The standard preprogrammed settings. Labels: A text entry in a cell.

APPLICATION

1. What are different ways to finalize a cell entry?

____________________________________________________________________________________________

2. How do you enable cell editing?

____________________________________________________________________________________________

3. How are labels, by default, aligned in a cell?

____________________________________________________________________________________________

4. What happens if a label is longer than the cell?

____________________________________________________________________________________________

5. What‟s the difference between deleting cell contents and canceling an entry?

____________________________________________________________________________________________

6. How do you insert a line break in a cell?

____________________________________________________________________________________________

7. What are row labels and column labels?

____________________________________________________________________________________________

NOTES

13


Microsoft Excel

PRACTICE IT!

1. Start Excel, if necessary.

2. Start a new blank workbook.

3. Put your name in A1 and exercise name in A2.

4. Save the file as XL02_xx. (Replace xx with your initials.)

5. Go to cell C2. Begin typing, Appliance Services but do not finalize the entry.

6. Cancel the entry.

The Cancel button is located to the left of the formula bar.

7. Instead, enter Appliance Services in cell A4.

8. In cell B6 begin typing Customers serviced, but before you press enter, use backspace to correct the entry so that it reads Customers received service.

9. In cell A9 type Dryer and press enter.

10. Click in cell A9 and replace its contents by typing Washer/dryer.

11. In column A, type the rest of the entries, exactly as follows:

a. Cell A10: Refrigerater

b. Cell A11: Freezer

c. Cell A12: Air conditionor

d. Cell A13: Heating system

e. Cell A14: Oven

12. Make cell A15 active. Click in the formula bar and type Totals.

13. You misspelled two of the entries. Enable cell editing to correct them:

a. Cell A10: Refrigerator

b. Cell A12: Air conditioner

14. Enable cell editing to correct the entry in cell A4 so that it reads Appliance Repair Services

15. Use the Clear Contents command to clear cell A14.

16. Enter the column labels for row 8 as shown in Illustration A.

a. Correct any errors using the method you choose.

b. Insert a line break in order for Toms River to go on 2 lines.

17. 5 people had their washer/dryer serviced in Lakewood. Enter 5 into cell B9.

Notice that some labels in column A extend into column B. As long as column B is empty you see the entire entry. But once you enter data into column B the labels are cut off.

a. Undo the last action.

18. Print your worksheet.

19. Close the file, saving all changes.

Illustration A

14


Microsoft Excel

REVIEW IT!




4. Save the file as RV02_xx. (Replace xx with your initials.)

5. Create a worksheet to track cookie sales for your grade; you will be setting it up in a table format, but will not include any specific order information yet:

a. Enter a title for the worksheet.

b. Enter column labels for each cookie type. (i.e.: chocolate chip, oatmeal, etc.) Enter at least 5 cookie types.

c. Enter row labels for each person in your grade who has placed an order. Enter at least 6 names.


7. Close the file, saving all changes.

Exercise 3

VALUES AND NUMERIC

LABELS

DATES

FRACTIONS AND MIXED

NUMBERS

15

TERMS

Value: A number entry in a cell.

Numeric label: A number treated as a label with no

value significance and will not be used in a

calculation.

Label prefix: An apostrophe {„} used to indicate

that a number is a label and not a value.

APPLICATION

1. When would you make a number into a numeric label?

_____________________________________________________________________________________________

2. How do you make a number into a numeric label?

____________________________________________________________________________________________

3. How do you enter a fraction into a cell? What about a mixed number?

____________________________________________________________________________________________

4. What are two examples of correct formats to use when entering dates?

____________________________________________________________________________________________

5. What‟s the shortcut for today‟s date?

____________________________________________________________________________________________

NOTES

16


Microsoft Excel

PRACTICE IT!


2. Open XL03_xx.


4. Put your name in F11 and exercise name in F12.

5. Click cell B12 and enter the phone number 288-0217.

6. Complete the section under the word Invoice as shown in Illustration A.

a. Type today’s date in cell F3.

Make sure the invoice and the member numbers are entered as a numeric label, and that you instruct Excel to ignore the error.

b. Enter the invoice number in cell F4.

c. Replace Customer ID with Member #.

d. In cell F5, type the member number 77894.

e. Enter a due date in cell F15 that is next month, same day as today. (Do not use the date that is in the illustration.)

Use the format, mm/dd/yy to enter the due date.

7. Enter the Qty, Size, & Unit Price values for the order from Hoji, as shown in Illustration A.

The total for each item and the total invoice amount is computed automatically. Do not touch the Line Total column!!!

Do not type $ symbols. You will learn about them in Chapter 3. Ignore all cell alignments that were customized for this invoice.

8. In cell C41 enter 1/2. (This should be entered as a fraction and not as a date!)

9. In cell D41 enter paid.

10. Print. Close the workbook, saving all changes.

Illu

stra

tion

A

17


Microsoft Excel

REVIEW IT!


2. Start a new blank workbook and save it as RV03_xx. (Replace xx with your initials.)


Create a worksheet to track the orders for new little league uniforms for the team you coach.

4. Type a title for your report in cell B3.

5. Enter the following labels as column labels starting in Column B (all on same row):

a. ID Number

b. Name

c. Address

d. City

e. ZIP Code

f. Uniform Size

g. Cap Size

h. Deposit

6. In the rows below the column labels enter data for at least 4 orders.

a. Make sure you enter the ID Number & ZIP Code as a label.

b. Enter uniform and cap sizes that use fractions.

c. Enter an amount for the deposit.

7. Print the worksheet.

8. Close the workbook, saving all changes.

Exercise 4 DATA ALIGNMENT

MERGE AND CENTER

COLUMN WIDTH / ROW HEIGHT

18

TERMS

Cell Orientation: The slant of text in a cell.

APPLICATION

1. Why do ####### display in a cell?

____________________________________________________________________________________________

2. How do you fix this error?

____________________________________________________________________________________________

3. How do you adjust column width to fit longest entry?

____________________________________________________________________________________________

4. What‟s the difference between adjusting the column width to fit longest entry versus as much as necessary?

____________________________________________________________________________________________

5. How do you set the slant of the text in the cell?

____________________________________________________________________________________________

NOTES

19


Microsoft Excel

PRACTICE IT!


2. Open XL04_xx.



5. Drag with the mouse to adjust the width of column A so that the row labels (appliances) can be seen fully.

You shouldn’t adjust column A to fit its data automatically, because if you did, the column would be adjusted to the width of the company name which is also in column A, and it would be too wide for its data.

6. Adjust columns B through F to fit their data by using the following steps.

a. Drag over the column headings for columns B through F.

b. Move the mouse pointer to the right edge of the heading for column F.

c. Double-click, and all the selected columns will be adjusted to fit their longest entry.

7. Column B is too wide because it was adjusted to fit the worksheet title. Click cell B8 and use the ribbon to auto fit column width.

8. Enter the number of clients serviced in each location centered, as shown in Illustration A.

9. Enter the report number as a label in cell G6. (See Illustration A.)

10. Center the title (Customers Serviced) across columns B-F.

11. Change the orientation of the column labels (Row 8) to Angle Counterclockwise.

12. Right align the Appliances and Totals in Column A.

13. Change the row height for the company name (Appliance Repair Services) to 50.

14. Vertically align the company name in the middle.



Illustration A

20


Microsoft Excel

REVIEW IT!


2. Open RV04_xx.



5. Adjust the column widths to fit the longest entry.

6. Readjust column A to a column width of 11.

7. Merge and center the title.

8. Adjust the row height for the rows that contain the information for the members ordering. Choose your own height. Make it look professional.

9. Change the alignments (horizontal, vertical and orientation) for the different data on the page.



Exercise 5 AUTOCOMPLETE

PICK FROM LIST

AUTOCORRECT

SPELLING

21

TERMS

Autocomplete: A feature used to complete an

entry based on previous entries made in the

column containing the active cell.

Autocorrect: A feature that corrects many common

typographical errors.

Pick from list: A shortcut used to insert repeated

labels in a single column.

APPLICATION

1. Which feature automatically corrects common typographical errors?

____________________________________________________________________________________________

2. Which feature allows you to quickly finish entering a label that had already been typed in that same column?

____________________________________________________________________________________________

3. What should you do when Spellcheck flags a proper noun?

____________________________________________________________________________________________

NOTES

22


Microsoft Excel

Illustration A

PRACTICE IT!


2. Open XL05_xx.


4. Put your name in D1, and exercise name in D2.

5. Double click cell A10 to enable cell editing. Type (r) after Whole Grains Bread and press enter.

After you press enter, notice that AutoCorrect has changed Whole Grains Bread (r) to Whole Grains Bread®.

6. Type the data as shown in Illustration A.

a. As you type the customer’s name (Column C), use the AutoComplete feature to speed up the process.

b. Use the Pick from Drop-down List feature to enter the item names (Column D).

7. Click cell A10.

8. Use the Spelling & Grammar feature to check the spelling in your worksheet.

a. Change all misspelled words.

b. Ignore all instances of Gribaldi’s & Ristorante. (This is the correct spelling. It is Italian for restaurant.)



23


Microsoft Excel

REVIEW IT!


2. Open RV05_xx.



5. Complete the sheet as shown in Illustration A.

a. Use AutoComplete for the Employees.

b. Pick from Drop-down List to find the products when applicable.

6. Adjust columns so that the data can be fully viewed (but not unnecessarily wide.)

7. Merge and center the store title.

8. Check spelling in your worksheet.

a. Ignore all errors in names.

b. Change all other errors.

9. Print the workbook.


Illustration A

Exercise 6 AUTOFILL

CREATE SERIES

COPY CELLS

COPY FORMATTING

24

TERMS

Autofill: The feature used to fill a range of cells with

the same or consecutive data.

Fill handle: A small square in the lower right hand

corner of the active cell.

Series: A sequence of numbers, dates, times or text.

APPLICATION

1. Where is the fill handle? What does the mouse pointer look like when resting on the fill handle?

____________________________________________________________________________________________

2. What are the 3 uses of the autofill feature?

____________________________________________________________________________________________

3. How do you create an incremental series?

____________________________________________________________________________________________

4. If dates are not filling correctly as a series – what might be the problem?

____________________________________________________________________________________________

5. What happens when you fill a time?

____________________________________________________________________________________________

NOTES

25


Microsoft Excel

PRACTICE IT!


2. Open XL06_xx.



5. Use Illustration A as a guideline to make the following changes:

6. Create a series of months:

a. Type January in cell B1.

b. Drag the fill handle of cell B1 across to cell G1.

7. Create another incremental series:

a. Type Year 1 in cell A2.

b. Type Year 3 in cell A3.

c. Select both cells A2 & A3. Drag the fill handle of cell A3 down to cell A5.

8. Use the fill handle to copy cells but not the formatting.

a. Copy B2 to cells C2, D2, & E2 using the fill handle.

b. By Auto Fill Options choose the option to Fill Without Formatting.

9. Use the fill handle to apply formatting only.

a. Copy B2 down until B5 using the fill handle.

b. Choose the Fill Formatting Only option.

10. Create another series:

a. Type Qtr 1 in cell A10.

b. Use the fill handle to create a series from cell A10 to cell A13.



Illustration A

26


Microsoft Excel

REVIEW IT!





You will be creating a worksheet of when your cleaning lady came to you for the past 2 months. You will mark the times she arrived and departed, and how much you paid her.

5. Your cleaning lady comes to you once a week, every week on the same day.

a. Type Date in cell B3 as a column label.

b. Enter the date she came to you 2 month ago in cell B5. Enter the next time she came in cell B6.

She always comes 7 days after she’s been there the time before.

c. Use the dates in cells B5 & B6 to create a series of 8 dates.

6. She arrives between 9:00 and 11:00, and leaves 1 hour later.

a. Type Time Arrived in cell C3 as a column heading.

b. Type Time Departed in cell D3 as a column heading.

c. Type in the times in column C. She is not reliable and does not come the same time every day.

d. Fill in the times she leaves in column D without typing them.

7. You pay her $8 an hour.

a. Type Payment in cell E3 as a column heading.

b. Type in the amount you paid her in cell E5.

c. Copy her payment to the rest of the column.

8. Adjust column width as necessary.



27

Chapter 1 Master It 1

Microsoft Excel

MASTER IT!



3. Save the file as MS01_xx. (Replace xx with your initials.)


5. Enter the data as shown in Illustration A.

a. Enter today’s date in cell E4.

b. Enter your name in cell B12.

c. Enter your ID number (make it up!!) as a label in cell B13.

6. Adjust column A to fit its data.

7. Set the width of columns B to G to exactly 11 characters.

8. Center the day of the week column labels. Increase their row height to 30 points and align middle vertically.

9. Merge and center the company name across all the columns.



Illustration A

28


Microsoft Excel

MASTER IT!


2. Open MS02_xx.

3. Save the file as MS02_xx. (Replace xx with your initials.)

4. Put your name in A18, and exercise name in A19.

5. Enter the data as shown in Illustration A.

a. Do not enter information into column F, it’ll automatically be entered by the computer.

b. Use the Pick from Drop-down List and the AutoComplete features to help you insert the data.

c. Use numeric labels where necessary.

6. Spell check the worksheet.

a. Make all necessary changes.

b. Ignore all name errors.



Illustration A

29


Microsoft Excel

MASTER IT!


2. Open MS03_xx.

3. Save the file as MS03_xx. (Replace xx with your initials.) 4. Put your name in A15, and exercise name in A16.

You are the office manager for Deering industries. One of your responsibilities is creating a monthly calendar containing information on staff meetings, training, and due dates for time cards.

5. Insert the text September 2010 in cell A2.

6. Insert the days of the week by creating a series in cells A3 through G3 (Sunday through Saturday)

7. Insert the dates by creating a series for each week in rows 4, 6, 8, 10 & 12. The first of the month is on Wednesday(D4).

When creating a series here, fill without formatting. 8. Excel training will be held Thursday, September 2, from 9-11 a.m.

a. Insert this information in cell E5 on two lines.

9. A staff meeting is held on the second and fourth Monday of each month from 9-10 a.m. Insert this information appropriately on 2 lines in the correct cell.


11. Close the workbook, saving all changes

30

Chapter 1 Notes……

Microsoft Excel

NOTES

Chapter 2

Formulas & Functions

EXERCISE 7

Printing

Print preview

Scale to fit

Page break preview

Print selection

EXERCISE 8

Header and Footer

Page layout view

Page setup

Print titles

EXERCISE 9

Formulas

Print formulas

EXERCISE 10

Copying formulas

Relative reference

Absolute reference

EXERCISE 11

Ranges:

Selecting

Naming

EXERCISE 12

Common functions

Sum, average, count, counta,

max, min, round

EXERCISE 13

Autosum

AutoCalculate

COMMANDS RIBBON / GROUP BUTTON SHORTCUT

Autosum Home / Editing

Display formulas Formula / Formula Auditing Ctrl + `

Functions Formula / Function Library

Header and footer Insert / Text

Managing range names Formulas / Defined names

Page break preview View / Workbook views

Page orientation Page layout / Page setup

Print gridlines/heading Page Layout / Sheet options

Print preview File / Print

Remove page break Page layout / Page setup

Scale to fit Page layout / Scale to fit

Exercise 7

PRINTING

PRINT PREVIEW

PRINT SELECTION

SCALING

PAGE BRE AK PRE VIE W

32

TERMS

Page break preview: The view in which page breaks

are visible and easily manipulated.

Scale to fit: Reducing the size of the data to fit onto

the specified amount of page(s).

APPLICATION

1. How do you change page orientation?

____________________________________________________________________________________________

2. How do you set the computer to print an entire worksheet on one page?

____________________________________________________________________________________________

3. Which view do you use to change your page breaks?

____________________________________________________________________________________________

4. If your workbook has already been scaled to fit onto one page, how can you now add a page break?

____________________________________________________________________________________________

NOTES


Microsoft Excel

33

PRACTICE IT!


2. Open XL07_xx.


4. Put your name in C1 and exercise name in C2.

5. Use Print preview to preview the worksheet.

Currently the worksheet is set to print on 2 pages.

6. Go back to the Home ribbon.

Dashed lines appear, marking the automatic page breaks.

7. Use the Page Layout ribbon to change to landscape orientation.

8. Preview the worksheet again.

It’s better, but not good yet. Now it’s on 4 pages!

9. Close print preview – go back to the Home ribbon.

10. Change views to Page Break Preview. (Click OK if prompted.)

11. Drag the horizontal automatic page break located below row 36 up to below row 8.

12. Drag the vertical automatic page break located towards the right, off the sheet to remove it.

13. Use Print Preview to preview how the worksheet looks.

14. Go back to the Home ribbon and then insert your name in C35.

15. Adjust column widths as needed to display data fully.

16. Print the worksheet. It should print on 2 papers.

17. Adjust the scaling to 1 page by 1 page.

18. Print the worksheet again. This time it’ll be on one page.



Microsoft Excel

34

REVIEW IT!


2. Open RV07_xx.

3. Save the file as RV07_xx.


5. Change orientation to landscape.

6. Scale to fit 1 page by 1 page.

7. Preview the worksheet.


9. Go back to normal view.

10. Select cells A1:J7.

11. Print the worksheet a second time, but print selection only.


35

Exercise 8

HEADER AND FOOTER

PAGE LAYOUT VIEW

PAGE SETUP

PRINT TITLES

PRINT WORKBOOK

TERMS

Column heading: The letter used to identify each

column in a worksheet.

Gridlines: The non-printing characters that mark the

border around each cell.

Footer: Data that is repeated in the bottom margin

of every page.

Header: Data that is repeated in the top margin of

every page.

Row heading: The number used to identify each

row in a worksheet.

APPLICATION

1. How do you print column labels or row labels on every page?

____________________________________________________________________________________________

2. What are the different ways to insert a header and footer?

____________________________________________________________________________________________

3. How do you change margins or paper size in Excel?

____________________________________________________________________________________________

4. How do you set the computer to print gridlines?

____________________________________________________________________________________________

5. When is your header/footer visible and when is it not?

____________________________________________________________________________________________

6. How do you print the entire workbook at 1 time?

____________________________________________________________________________________________

NOTES


Microsoft Excel

36

PRACTICE IT!


2. Open XL08_xx.


4. Use Print Preview to preview how the worksheet looks. Scroll through the sheets to see how pages 2 and 3 will print.

You will notice that you don’t know the students names for the marks on pages 2 and 3. 5. Go back to the Home ribbon. Put your name in A34 and exercise name in A35.

6. Use the Print Titles feature to print the students’ names on every page of the 11A worksheet.

7. Do the same for the 11B worksheet.

8. On the 11A worksheet, change the top margin to 1.5”and the header to 1.05”

9. Choose the options to print gridlines and headings.

10. Now we will create a header for the 11A worksheet.

11. Open the Page Setup dialog box and choose to create a Custom Header.

12. In the left section insert Todays Date using the correct button. Press Enter and then type your name.

13. Format your name to be italicized.

14. In the right section, insert the Sheet Name and press Space, then type “in” and press Space, then insert the File Name.

15. Switch to the 11B worksheet. Change to page layout view.

Now we will create a footer for the 11B worksheet:

16. In the left section type your name.

17. In the center section use the design ribbon to insert the File Name.

18. In the right section, type “page” and press Space. Then use the design ribbon to put in the Page Number and press Space. Then type “of” and press Space. Then insert the Number of Pages.

19. Use Print Preview to preview the entire workbook.

20. Print the workbook. (Both the 11A and 11B worksheets)



Microsoft Excel

37

REVIEW IT!


2. Open RV08_xx.


4. Put your name and the File Name (use the correct option) in the header.

5. Repeat the column labels on the top of every page.

6. Set sheet options to print black and white and print gridlines.

7. Preview the worksheet.



Exercise 9

FORMULAS PRINT FORMULAS

38

TERMS

Formula: An instruction for Excel to perform a

mathematical calculation.

Mathematical operators: Symbols used in

mathematical operations; +, -, *, /.

Order of operations: The order in which Excel

performs the calculations specified in a formula.

APPLICATION

1. Where do you enter a formula?

____________________________________________________________________________________________

2. Besides for using values and mathematical operators what else can be used when creating a formula?

____________________________________________________________________________________________

3. What is the first thing you type when entering a formula?

____________________________________________________________________________________________

4. How do you finalize a formula?

____________________________________________________________________________________________

5. When you make a change to a value that‟s referenced in a formula, what happens to the formula‟s answer?

____________________________________________________________________________________________

6. If you are adding up a column and one cell is empty, should you include it in your formula and why?

____________________________________________________________________________________________

7. How do you print with the formulas visible? (ribbon, group, button)

____________________________________________________________________________________________

8. What is the shortcut to show formulas?

____________________________________________________________________________________________

NOTES

39


Microsoft Excel

PRACTICE IT!


2. Open XL09_xx.



5. Merge and center the title over columns B-F.

6. In cell C10, enter a formula to calculate the total toffee bars sold.

a. You want to add cells C6, C7 & C8.

Even though cell C8 is empty, you want to include it in your formula. This is because of 2 things:

I: in the case that you add in a number later the formula will automatically update itself;

II: in order to enable copying the formula (which you will learn about at a later date.)

7. In cells D10, E10, & F10, enter a formula to calculate the total Mint, Chocolate Almond, & Sour bars sold respectively.

8. For cells D16:D19 enter a simple formula to paste the totals from row 10 to the applicable candy. (The candies listed are not in the original order!)

a. Example D16: =C10.

Once again, if any of the original amounts change all numbers will be updated automatically.

9. In cells E16:E19 enter a formula to calculate the total sales for each item.

a. To figure out total sales: =Price*Number Sold.

10. Right align the label in cell D21.

11. In cell E21 enter a formula to calculate total sales brought in by adding all the values in the Total Sales column.

12. Widen any columns as necessary.



15. Go to the Formulas ribbon, Formula Auditing group, click the Show Formulas button.

This will make the formulas visible on the screen and when you print.

16. Change the width of columns A:B to 3. And columns C:F to 7.

17. Print the worksheet a second time.


40


Microsoft Excel

REVIEW IT!


2. Open RV09_xx.



5. Enter a formula that totals the number of boxes ordered for the first 2 cookie types (chocolate chip & oatmeal).

a. Enter a row label such as Total per Cookie at the beginning of the row in which you enter this formula.

b. Right align the label.

6. For each customer enter a formula to compute the total cookies ordered:

a. Enter a column label such as Total Cookies at the top of the column in which you enter this formula.

7. In addition, compute the total cost of each customer’s order – the cookies sell for $3.50 a box.

a. Use the column to the right of the Total Cookies Column.

b. Enter a column label such as Total Order at the top of the column in which you enter this formula.

8. Widen any columns as necessary.



11. Show formulas.

12. Change the width of columns A:B to 2; columns C:D to 17; & columns E:G to 3.

13. Print the worksheet a second time.


Exercise 10 COPYING FORMULAS

RELATIVE REFERENCE

ABSOLUTE REFERENCE

M IXED REFE REN CE

41

TERMS

Absolute reference: A cell address referenced in a

formula that does not change according to the

location of the formula {i.e.; $B$14}.

Mixed reference: A cell address referenced in a

formula, where the column letter part is absolute

and the row number is relative or vice versa.

Relative reference: A cell address referenced in a

formula expressed in relation to the cell containing

the formula. When a formula with relative cell

references is copied, the references will adjust

themselves based on the new location of the

formula.

APPLICATION

1. What is the advantage of a relative reference?

____________________________________________________________________________________________

2. If I do not want my reference to change when I copy my formula, what type of reference should I use?

____________________________________________________________________________________________

3. How do you make a reference absolute?

____________________________________________________________________________________________

NOTES


Microsoft Excel

42

PRACTICE IT!


2. Open XL10_xx.



5. Using the Copy and Paste commands, copy the formula in cell H5 down, to cells H6 through cell H9.

6. Click cell H6 and observe how the cell addresses in the original formula has been adjusted automatically to reflect the formula’s new location.

The original formula was =B5*.22 and it’s been changed to =B6*.22 because we copied the formula to row 6. (Base charge = 22 cents per minute of duration)

7. In cell C2 type Per minute rate right aligned.

Currently the formula in column H refers to a rate of explicitly 22 cents per minute. Now, we’re going to change the way the formula is constructed. We will refer to a cell containing the rate {as an absolute reference}. This way the rate value can be changed at any time.

8. In cell D2 type .24. This is the new rate per minute. (instead of the old .22)

9. In cell H5 create a new formula that calculates the base charge by multiplying the duration by the Per minute rate. Use the new rate in cell D2. Construct the formula in a way that will work even if we change the rate again. Use relative and absolute references as necessary.

10. Copy the formula in cell H5 to cells H6 through H9.

11. In cell I5 type the following formula =(E5+H5)*F5+(E5+H5)*G5. This will calculate how much extra to charge for editing and titling when present.

Think! If there was no editing or titling done, what is the answer going to be?

12. Use the fill handle to copy cell I5 to cells I6 through I9.

13. In cell J5 enter a formula to calculate the total charge per customer by adding together all 3 charges/fees. (Look for cells with a $ symbol.)

14. Copy the formula down to the rest of the column.

15. Adjust column widths as needed.


17. Change page orientation to landscape and scale to fit 1 page by 1 page.


19. Print the worksheet a second time showing formulas and fitting on 1 page.



Microsoft Excel

43

REVIEW IT!


2. Open RV10_xx.



5. Copy the formulas in the first customer’s row for Total Cookies and Total Ordered down the columns.

6. Copy the formula for the total boxes of chocolate chip cookies ordered, across the row to compute the totals for the other cookie types, the total number of cookies ordered and total sales. (through and including column J)

7. Right align all the customers’ names in column C.

8. Below the last row of data in the table, type a row label Percent of Total Sold in column C.

9. Enter formulas that compute the total percentage of each cookie type sold.

a. Compute the total boxes of the specific cookie divided by the total cookies sold.

b. Use relative and absolute references as necessary.







Exercise 11 RANGES

SELECTING RANGES

NAMING RANGES

44

TERMS

Contiguous range: A block of adjacent cells.

Named range: An identification label assigned to a

group of cells.

Noncontiguous range: Cells in worksheets that act

as a block but are not necessarily adjacent to each

other.

Range: A group of cells.

APPLICATION

1. What is a range of cells?

____________________________________________________________________________________________

2. Why are named ranges useful?

____________________________________________________________________________________________

3. What cannot be used in the name of my ranges?

____________________________________________________________________________________________

4. When I select a range that has previously been named, where is the name displayed?

____________________________________________________________________________________________

5. How do I insert a list of all my named ranges into my worksheet?

____________________________________________________________________________________________

NOTES

45


Microsoft Excel

PRACTICE IT!


2. Open XL11_xx.



5. Select the range A4:J4 and bold the selected cells.

6. Select the noncontiguous range of cells A1 and G1. Change the font size to 22.

7. Use the Define Name button to assign the range name Duration to the range B5:B9.

8. Use the name box to assign the range name Transfer_fee to the range E5:E9.

9. Use the column label to assign the range name Base_charge to the range H5:H9.

Since you are using the column label to assign the name, make sure to select H4 too.

10. Assign the range name Fee_Titling_Editing to the range I5:I9.

11. Assign the range name Total_Charge to the range J5:J9.

12. Select the Duration range using the name box.

13. Underline the selected cells.

14. Change the range name of Fee_Titling_Editing to Titling_Editing_ Fee.

15. In cell F13, insert a list of named ranges into the worksheet.






46


Microsoft Excel

REVIEW IT!


2. Open RV11_xx.



5. In cell B3 type a title for the worksheet: Sales Comparison.

Analyze the information given in the table below.

6. Create a column to calculate the increase or decrease in sales from 2004 to 2005, and enter the appropriate formulas.

7. Create a row to calculate the total sales for both years by typing an appropriate label, but do not enter the formulas.

a. For now, create range names to use in your formulas for column C and D (2004 & 2005).

Remember that range names cannot start with a number.

8. Display the range names and their cell references in the worksheet.






Illustration A

Exercise 12 COMMON FUNCTIONS SUM , AVE RAG E , M IN ,

MAX , COUNT , CO UN TA ,

RO UND

47

TERMS

Arguments: A variable used in a function. An

argument can be a number, text, or a cell reference.

Arguments in a function are separated by a comma.

Average: A function that returns the arithmetic

mean of the values in a range.

Count: A function that counts the cells in a range

that contains numbers. {it excludes blank cells and

cells with text}

Counta: A function that counts the number of non-

blank cells. {It includes values and text, but excludes

blank cell}.

Formula autocomplete: A feature that allows you to

insert a function name quicker.

Function: A built–in Formula.

Max: A function that returns the highest value in a

range of cells.

Min: A function that returns the lowest value in a

range of cells.

Nested function: A function used as an argument

for another function.

Round: A function that adjusts a value to a specific

amount of digits.

Sum: A function that adds all values in a range of

cells together.

APPLICATION

1. What elements do I include when creating a formula using a function?

_____________________________________________________________________________________________

2. What does “nested function” mean?

_____________________________________________________________________________________________

3. What function would I use to find the smallest value in a range of cells?

_____________________________________________________________________________________________

4. If you need help when creating a function which feature should you use?

_____________________________________________________________________________________________

5. What are the 2 arguments necessary for the ROUND function?

_____________________________________________________________________________________________

6. Can you use a range name in a formula?

_____________________________________________________________________________________________

NOTES

48


Microsoft Excel

Illustration A

PRACTICE IT!


2. Open XL12_xx.


4. Put your name in J1, and exercise name in J2.

5. In cell I1, use the insert function button to search for a function to display today’s date.

a. Since there are no arguments to enter, after you insert the function click OK.

6. In cell A13 type Avg. duration.

7. In cell B13 use the insert function button to enter a function to compute the average length of tape or disc copied.

a. Use the collapse dialog button to select the correct range for your arguments.

Hint: use the average of all the durations in the range B5:B9.

The range name duration appears, because it’s equal to the range you selected.

Remember that in the dialog box, only the bold arguments are required.

8. In cell A14 type Customers processed.

The next function will become useful in the future, when there are far more customers to count.

9. In cell B14 use Formula Autocomplete to enter the Counta function to calculate the number of customers processed. (Use range A5:A9).

10. In cell A15 type Actual rate per minute.

11. In cell B15 enter a formula that determines the average rate the customers paid per minute of transfer.

Do not use the average function:

a. Use the Sum of J5:J9 divided by the Sum of the duration range.

12. In cell A16 type Lowest price paid.

13. In cell B16 use a function to enter a formula that calculates the Minimum price paid.

a. Make sure to select the correct range (J5:J9).

14. In cell J11 use the Sum Function to enter a formula that calculates the

total of the values in cells J5:J9.







49


Microsoft Excel

REVIEW IT!


2. Open RV12_xx.



5. In the total sales row, create formulas that calculate the total sales for each year.

6. Below the Total Sales row, create rows that calculate the average, minimum, and maximum sales per year.

a. Use the range names as listed on the worksheet to help you create the necessary formulas.

You cannot copy the formulas since a named range is an absolute reference!

7. Adjust the averages to be rounded to the nearest whole number using the ROUND function.

You need to create a new ROUND function and nest the AVERAGE function as part of the Number argument. Or, you can add the round function to the existing Average formulas and then add the Num_digits argument to round the results to the nearest whole number.


9. Spellcheck the worksheet.





Exercise 13

AUTOSUM AUTOCALCULATE

50

TERMS

Autocalculate: A feature that temporarily

performs the common calculations on a range of

cells without making you write out a formula.

Autosum: A feature that inserts a common function

into a cell. {complete with a range that Excel

assumes}

Status bar: The bar under the worksheet that

displays information about the current workbook.

APPLICATION

1. What button would I use to quickly insert a common function?

____________________________________________________________________________________________

2. What does the AutoSum button look like?

____________________________________________________________________________________________

3. What type of formula do you need to type to view the results of AutoCalculate?

____________________________________________________________________________________________

4. How would you display the results of AutoCalculate if they are not currently visible on the status bar?

____________________________________________________________________________________________

NOTES

51


Microsoft Excel

Illustration A

PRACTICE IT!


2. Open XL13_xx.



5. In row 11 use the AutoSum button to enter formulas that calculate sales totals for all the days of the week.

6. In column A, beginning in row 12 type the labels Average of products sold, Maximum Sales by product, Minimum sales by product.

7. In row 12, enter formulas that calculate the average sales for each day – Sunday – Friday.

8. In row 13, enter formulas that display the sales total of the product that sold the most that day.

9. In row 14, enter formulas that display the total of the product that sold the least that day.

10. Use the AutoCalculate feature to check the formula results.







52


Microsoft Excel

MASTER IT!


2. Open MS04_xx.

3. Save the file as MS04_xx.

4. Put your name in E1, and exercise name in E2.

5. Insert a formula in cell D3 to calculate the difference by subtracting the actual price from the planned price.

6. Insert a formula in cell D15 to calculate the employee’s salary by multiplying the hours by the rate.

7. Insert a formula in cell D25 to calculate the percent that the budgeted expense is of the actual expense. Do this by dividing the part (budget) from the whole (actual).

8. Insert a formula in cell B45 to calculate the percent of down time.

a. Find the hour not used (by subtracting the hours in use from the total hours available) and divide that by the total hours available.

b. Make sure to use parentheses as necessary.

9. Insert a formula in cell B46 that totals the hours available from January – March.

10. Insert a formula in cell B47 that totals the hours available from April – June.

11. Scale to fit on 1 page.


13. Print a second time with formulas. Make sure it fits onto one page.

14. Save the worksheet.

15. Save the worksheet with a new name: MS04B_xx

16. Copy all the formulas that you inserted down their appropriate columns.

a. Cell D3 to cells D4:D10

b. Cell D15 to cells D16:D20

c. Cell D25 to cells D26:D31

d. Cell B45 to cells C45:G45

17. Make the following changes to cell contents:

a. B4: change $48,290 to 46425.

b. C6: change $61,220 to 60000.

c. B9: change $12,398 to 14115.

Notice how the formulas update themselves!!

18. Make more changes to cell contents:

a. B16: change 20 to 28.

b. C17: change $18.75 to 19.10.

c. B19: change 15 to 24.

Notice how the formulas update themselves!!

19. Save the workbook.

20. Print the worksheet. Make sure it fits onto one page.

21. Print a second time with formulas. Make sure it fits onto one page.

53


Microsoft Excel

MASTER IT!


2. Open MS05_xx.

3. Save the file as MS05_xx.

4. Put your name in A12, and exercise name in A13.

Use absolute and relative cell references to create the following formulas:

5. In cell D3 create a formula to calculate regular pay by multiplying the hours by the hourly wage.

6. Copy the formula to the rest of the employees.

7. In cell F3 create a formula to calculate overtime pay by multiplying the overtime hours to the hourly wage and to the overtime rate in cell B10. Copy the formula to the rest of the employees.

8. In cell G3 create a formula to calculate gross pay by adding the regular pay to the overtime pay. Copy the formula to the rest of the employees.

9. In cell H3 create a formula to calculate withholding tax by multiplying the gross pay with the withholding tax rate in cell F10. Copy the formula to the rest of the employees.

10. In cell I3 calculate the social security tax by multiplying the gross pay with the SS rate in cell J10. Copy the formula to the rest of the employees.

11. In cell J3 calculate the net pay: gross pay minus all taxes. Copy the formula to the rest of the employees.


13. Change orientation to landscape. Make sure it fits onto 1 page.




Illustration A

excel 2010 contents...view the cell reference in the name box. 3. click cell h9 to make it the...

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