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EVENT SAFETY RISK ASSESSMENT
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Brisbane Convention & Exhibition Centre (BCEC) is committed to providing a safe and healthy environment for clients, guests, staff, contractors and members of the public.
Work health and safety legislation requires the venue and event organisers to assess activities undertaken are identified and risk assessed to fulfil their legislative requirements. We require that you, as the Organiser complete this Event Safety Risk Assessment Form to identify activities within your event that may require attention to ensure your event is both safe and successful.
Please indicate your requirements and submit this form no less than 14 days PRIOR to the move-in of the event to:
Brisbane Convention & Exhibition Centre Event Planning Manager Any Event Contractors completing this information are to forward their Permit Forms to your Event Organiser
Table of Contents Event Details ................................................................................................................................................................................................................. 2
Person Completing Assessment ............................................................................................................................................................................... 2
Your Nominated Safety Representative on BCEC Site ......................................................................................................................................... 3
Activities List ................................................................................................................................................................................................................. 4
External Contractors Information ............................................................................................................................................................................... 6
Safety Policy ................................................................................................................................................................................................................. 7
Obligations and Due Diligence .............................................................................................................................................................................. 7
Requirement for a Risk Assessment..................................................................................................................................................................... 7
Form Completion...................................................................................................................................................................................................... 7
How to Assess the Risk .......................................................................................................................................................................................... 7
Return of Assessment ................................................................................................................................................................................................. 7
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Event Details Event Name:
Event Date:
Areas Utilised:
Estimated Attendance:
BCEC Event Planning Manager:
Person Completing Assessment Name:
Title:
Company:
Phone:
Mobile:
Email:
Date Completed:
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Your Nominated Safety Representative on BCEC Site Name:
Title:
Company:
Phone:
Mobile:
Email:
Please Tick which option is applicable to your event:
BCEC is providing ALL products/services for my event.
Note: No further action required. This form can now be submitted by emailing the completed form back to your Event Planning Manager
OR
External contractors are providing products/services for my event.
Next Step: On the following page tick the activities that you intend to undertake at your event and complete any relevant Permit Forms on page 5 and then complete the External Contractors Information on page 6.
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Activities List Please tick the appropriate boxes for the Activities being held at your event Permit forms for each of the Activities are to be filled out and submitted via email back to your Event Planning Manager These can be found on the following page
Aerial artist/acrobatics Animal display/performance
Car/fuel powered vehicle display Cooking demonstration
Compressed air Custom stands/scaffolding
Electrical contractors Exhibition booth construction
Fire performers/fireworks Forklifts
Freight forwarding company Gases
Hazardous substances High reach equipment
Lasers Licensed contractors activities
Motivational activities Movement of heavy bulky items
Performers/Acts Physical motivational activities
Security company Stage suppliers
Suspension of heavy displays Theming of any kind
Water filled spas/pools Other activity: Note: This is not an exhaustive list. You are responsible for identifying any aspect of your event which could present a hazard.
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Permit Forms Please click on the links below to access the Permit Form required for any Activity selected above. If you have nominated another Activity not listed (ie you’ve filled out the Other Activity information please let your Event Planning Manager know.
Aerial Acts High Risk Activity Amusement Rides LPG Animal Medical Activities Child Care Facility Naked Flames Demonstration Production or Equipment Pyrotechnics and Air Cannon Electrical Work Stage Configuration-Alteration Excess Weight Item (over 500kg) Themed Events Fire Acts (fire twirling etc) Two Storey Structure Foggers Hazers Vehicle Displays Hazardous Substances
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External Contractors Information Please list the external contractors and the specific activities they will undertake on your behalf.
Please note that all external contractors are required to be inducted before they are permitted to undertake activities within BCEC. This induction can be conducted online by clicking on this link to the BCEC Safety Induction. It is your responsibility to ensure all contractors undertake the BCEC Induction Program on specific site safety and have their own risk management plans, safe work method statements, appropriate licenses and insurances.
Note: Contractors include: production companies, exhibition contractors and themeing contractors.
Contractor Company Name On site Contact Name & Number
Type of Undertaking
No. of staff
On Site
E.g. Expert Booths
Contact Name
Contact Number
Exhibition Build
36
It is recommended that you read the BCEC Guidelines prior to completing this document.
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Safety Policy Brisbane Convention & Exhibition Centre (BCEC) is committed to providing a healthy and safe work environment for employees, clients, contractors and members of the public. This commitment extends to ensuring that BCEC operations do not place anyone at risk of injury or illness.
Obligations and Due Diligence Persons conducting a business or undertaking, Contractors and the BCEC have legal obligations under the Work health and Safety Act 2011 and the Work Health and Safety Regulation 2011 and other legislation, Standards and Codes of Practice to ensure a safe environment for persons conducting a business or undertaking, clients, workers, contractors, exhibitors, delegates and members of the public.
Requirement for a Risk Assessment You have identified elements of your event which may impact on the health and safety of others and therefore we require you to undertake a more detailed assessment of your event in order to ensure that your obligations with regards to work health and safety and due diligence are complied with in accordance with relevant legislation. This document lists several types of risks that may be relevant to your event, where elements of your event are not identified in this document, it is your responsibility as a person conducting a business or undertaking to identify all hazards created by your event and identifies control measures to minimise or eliminate risk to persons or damage to property.
Form Completion Complete the risk categories (page 8) that could affect your event, detail potential hazards, identify the risk rating, complete the control measures to minimise or eliminate such risk/s and identify who in your organisation or your contractor/s organisation is to action the required control measures.
How to Assess the Risk In order to assess event risks, each activity should be accessed on the likelihood or frequency of the risk occurring coupled with the severity or impact should that risk or occurrence eventuate.
Return of Assessment Please return this document or your own personalised risk assessment to your Event Planning Manager no less than two (2) weeks prior to the commencement of your event. The following chart provides a Risk Matrix for your calculation of the severity of the risk. The second chart indicates possible actions or activities that should be undertaken to illuminate or minimise the risks.
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The Queensland Work Health and Safety Act 2011 and regulations require that risks are assessed and treatment options provided to minimise those risks.
The information you have supplied will enable BCEC to assess your event. You may be required to submit further information or submit a more detailed risk management plan for your event. We will forward such notice to you.
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Activity/ Consideration
Hazard Who is at Risk
Risk Rating
refer to risk table
Risk Control Plan Party Responsible for Implementing
Controlling Pre-Event • Floor Plan• Traffic ManagementPlan• Site Induction• Safety Plan/vests• First Aid• BCEC Permits
Construction • Booths• Scaffold seats• Custom builds• Two storey builds• Raised floors• Disabled access• Working at heights
Vehicles • Forklift/spotters• Unloading
Electrical • Elect contractors• Temp supplies• Testing & Tagging
EVENT SAFETY RISK ASSESSMENT
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Activity/ Consideration
Hazard Who is at Risk
Risk Rating
refer to risk table
Risk Control Plan Party Responsible for Implementing
Controlling • Cable Management
Fire • Pyrotechnics • Flammable items • Smoke isolations • Fire exit signage • Gas (LPG) use • Fire/naked flames • Heat guards
Rigging/Structures • Built structures • Overhead rigging • Sets & Scenery • Moving displays • Use of stages • Stage guards/falls • Stage stairs • • • Rigging/Structures cont. • Mezzanine floors • Ramps • Floor loadings
Demographic
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Activity/ Consideration
Hazard Who is at Risk
Risk Rating
refer to risk table
Risk Control Plan Party Responsible for Implementing
Controlling • Overcrowding • First aid/medical • Protesters/VIP’s
Food, Drink, Other • Alcohol issues • Food hygiene • Refrigeration • Spills • Glass breakage
Waste Management • Waste/rubbish • Chemicals (MSDS) • Oils/paint disposal • Recycling
Animal Management • Controls & Permits/insurance
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Other Risks not identified above – please list here
Activity/ Consideration
Hazard Who is at Risk
Risk Rating
refer to risk table
Risk Control Plan Party Responsible for Implementing
Controlling
Once this document is completed please email this document back to your Event Planning Manager