evacuation procedure

of 14 Malet Lambert School, Evacuation Procedure, Version 21/22-1.0

TRADITIONAL VALUES, CONTEMPORARY ASPIRATIONS, CREATIVE CURIOSITY

Evacuation Procedure

Version 21/22-1.0

Important: This document can only be considered valid when viewed on the school’s website. If this document has been printed or saved to another location, you must check that the version number on your copy matches that of the document online.

Name and Title of Author:

ADI

Name of Responsible Committee/Individual: Local Governing Body Implementation Date: Autumn 2020 Review Date: Autumn 2021


CONTENTS

1. Evacuation Procedures 2. SEND Pupils 3. Bomb Threat of Similar 4. Risk Assessments 5. Evacuation Procedures • Teaching Staff • Main Office and Caretakers • Designated SLT 6. Muster Points and Gates • Muster Points • MUGA Gate Entry 7. Malet Lambert Evacuation Routes 8. Appendix 1: Evacuation procedures for SEND pupils 2021-22 9. Appendix 2: In case of a Bomb threat or similar


1. Evacuation Procedures There will be a full evacuation of the school in the event of a fire or any other evacuation required. This means that all staff and pupils

should evacuate and assemble in the allocated area. Pupils will be counted in and out in class groups. • Staff should familiarise themselves with the location and route to the nearest fire exit from all the teaching spaces they use as well

as an alternative exit should the shortest route present a risk to themselves or their pupils. Fire exit arrows are displayed on the corridors

• Pupils and staff alike need to familiarise themselves with the location of the mustering points and should know the mustering point allocated for their classroom, as well as the gate that should be used to enter the MUGA. A specific gate is allocated to each classroom

• All school buildings will be on a common single alarm • There will be a full evacuation • The muster points are in the Multi Use Games Area; the gates into the area are lettered • The muster points are numbered and each classroom will be allocated a muster number • Staff pick up their laminated muster point card from their top drawer and evacuate their class • Each classroom will be allocated a specific gate to use to enter the MUGA so as to reduce congestion • Pupils will be evacuated accompanied by the teacher responsible for the teaching group and will line up in class groups to be

counted by their class teacher. Pupils should line up in one line starting from the fence. This will ensure that there is sufficient space for movement and visibility down the centre of the MUGA

• A ‘Fire Barrier’ will automatically drop to separate the two halves of the building. Staff and pupils must not attempt to pass under this barrier once the fire alarm has been activated. Pupils will be trained during assembly time on the correct procedure to avoid this barrier

• Fire Wardens are to ensure that their areas are clear, including any offices or toilets and confirm this with the ‘Designated SLT’ at the muster area

• The allocated number should be clearly displayed in each classroom • Fire drills will be organised on a regular basis and as a minimum once a term • Staff who are not teaching at the time or not class teachers should report to the staff evacuation point • All support staff and visitors should report to the Admin Manager who will be located at the far end of the MUGA i.e. the end

furthest away from the sports centre. Support staff to help to ensure calm entry into the MUGA before moving to their mustering station. Once checked off they should help manage pupils

• The alarm system is a “double knock” system. This means that when a fire alarm is activated there will be a delay of 3 minutes, unless there is a second activation, before the alarm will go off. During this time an alarm will sound on the control panel,


allowing caretakers to identify if a full evacuation is needed. If a full evacuation is needed then the alarm will sound across the school and all staff and pupils should evacuate without delay.

• Once the nearest exit is used to exit the building, staff should lead the pupils to the MUGA following the directions advised on the attached map if it is safe to do so. If the route is blocked or presents risk to the staff and pupils please use one of the alternative external routes.

• There are some gates that have to be opened in the safety line around the school in the event of an evacuation. These gates are located at the South West Corner of the building (English) and at the West Corner of the Car Park. Procedures are in place to ensure that these are opened quickly in the case of an evacuation to ensure quick movement to the MUGA. In addition the gates around the MUGA need to be opened.

• Specific staff will be given keys for these external gates – South West Corner gate – English staff

West gate at Car Park and MUGA gates - PE staff 2. SEND Pupils

• The evacuation procedures for SEN pupils can be found in Appendix 1 3. Bomb threat or similar

• The evacuation procedures specifically in case of a bomb threat or similar can be found in Appendix 2 4. Risk Assessments The following risk assessments are available from the Site Manager:

• Wood Dust – Hazards and Procedures • Safe Handling of solvents • Safe Handling of flammable gases


5. Evacuation Procedures Teaching Staff

EVACUATE PUPILS IN YOUR

CLASS GROUP TO ALLOCATED MUSTER AREA – PUPILS SHOULD

THEN MAKE THEIR WAY TO THEIR CLASSROOM MUSTER

POINT

GO TO YOUR CLASSROOM

MUSTER POINT COUNT PUPILS

RETURN TO SLT

DESIGNATED SLT

MANAGE PUPILS AT MUSTER POINTS

AWAIT FURTHER INSTRUCTIONS FROM

DESIGNATED SLT

ADDITIONAL INFORMATION

• Class teacher to take the pupils calmly to the mustering area using the appropriate entry gate for the classroom they have come from. (See list at end of policy) • Carry out a head count as the pupils leave the classroom • Close (NOT LOCK) doors to classroom • Pupils to be directed to line up at their classroom mustering point against the fence • Staff who are teachers should go to their classroom mustering points as quickly as possible and complete the headcount • Once headcount completed inform SLT. SLT MUST BE INFORMED OF ANY MISSING PUPILS • Supervise and maintain order of class group until further instructions are given by designated SLT

IF NOT A CLASS TEACHER

IF A CLASS TEACHER

SUPPORT OTHER STAFF AS DIRECTED BY SLT


Main Office and Caretakers

PHONE FIRE SERVICE

INFORM FIRE SERVICE AND DESIGNATED SLT OF FIRE

LOCATION

ARRANGE CORDINATION

WITH FIRE

SERVICE


• Main office to ensure that there is cover for staff who may be out of the office to ensure that staff are available at all times to carry out the tasks identified above

• Caretakers to inform Fire service of the location of the fire on the school site • Caretakers to liaise with ‘Designated SLT’ to ensure full evacuation is complete and to advise when the building is safe • InVentry Sign in System uploads to an App so headcount can be checked at muster point via iPad/mobile phone to ensure that staff and visitors

are evacuated – Admin Team/Site Staff to take lead • Make the fire box available to the ‘Designated SLT’, who should be met at Gate D. Fire box should contain high visibility jacket for designated

SLT, pens, “Areas Clear Grid”

EVACUATE TO THE MUSTERING AREA FOR NON TEACHERS AND VISITORS


Designated SLT

GO TO MUSTERING

AREA AS QUICKLY AS

POSSIBLE

LIAISE WITH OTHER MEMBERS OF SLT TO ENSURE ALL PUPILS ACCOUNTED FOR

DIRECT ACTIONS AS APPROPRIATE

GIVE ALL CLEAR OR MOVE PUPILS TO ANOTHER AREA


• Go to mustering area and collect fire box from attendance officer at Gate D. Supervise the procedures ensuring an orange high visibility jacket is worn

• Designated SLT to ensure that they have access to a radio • Wait to be informed by area leaders that their areas are clear - record on “ Areas Clear Grid” • Oversee the registering off of pupils and that order is maintained • Identify themselves to and liaise with the Fire Service and take the appropriate action as directed or advised • Establish when it is safe for return to the buildings in consultation with the caretakers

RECEIVE CONFIRMATION FROM SUBJECT AREAS THAT THEIR AREAS ARE CLEARED


6. Muster Points and Gates Muster Points

MAIN BUILDING GROUND

FLOOR

MAIN BUILDING FIRST FLOOR

MAIN BUILDING SECOND FLOOR

DEARING CENTRE GROUND FLOOR

DEARING CENTRE FIRST FLOOR

SPORTS HALL

1.015 1 1.101 28 1.202 67 2.001 68 2.101 75 3.005 84-90 1.016 2 1.102 29 2.004 69 2.102 76 1.017 3 1.1.03 91 2.005 70 2.103 77 1.018 4 1.1.04 91 2.006 71 2.104 78 1.019 5 1.105 30 2.007 72 2.105 79 1.020 6 1.108 31 2.008 73 2.106 80 1.021 7 1.109 32 2.009 74 2.107 81 1.024 8 1.110 33 2.108 82 1.025 9 1.111 34 2.109 83 1.029 12 1.112 35 1.030 13 1.113 36 1.032 14 1.115 37

Staff not with class

groups will use muster point 96 & 97

Visitors will use muster

point 100

1.033 15 1.116 38 1.034 16 1.117 39 1.036 18 1.121 40 1.037 19 1.122 41 1.044 20 1.125 42 1.045 21 1.126 43 1.047 23 1.127 44 1.048 24 1.128 45 1.049 25 1.131 46 1.050 26 1.133 47 1.051 27 1.134 48 1.028 11 1.136 49 1.027 10 1.138 50 1.035 17 1.139 51 1.046 22 1.141 52 1.142 53 1.143 54 1.144 55

1.145 56


1.146 57 1.150 58 1.151 59 1.152 60 1.153 61 1.154 62 1.155 63 1.156 64 1.158 65 1.161 66


MUGA Gate Entry

MAIN BUILDING GROUND

FLOOR

MAIN BUILDING FIRST FLOOR

MAIN BUILDING SECOND FLOOR

DEARING CENTRE GROUND FLOOR

DEARING CENTRE FIRST FLOOR

SPORTS HALL

1.015 B 1.101 C 1.202 A 2.005 D 2.101 D 3.005 B 1.016 B 1.102 C 2.006 D 2.102 D 1.017 B 1.105 A 2.007 D 2.103 D 1.018 B 1.108 A 2.008 D 2.104 D 1.019 B 1.109 A 2.009 D 2.105 D 1.020 B 1.110 C 2.106 D 1.021 B 1.111 C 2.107 D 1.024 B 1.112 C 2.108 D 1.025 B 1.113 C 2.109 D 1.029 B 1.115 C 1.030 B 1.116 C 1.032 A 1.117 C 1.033 A 1.121 C 1.034 A 1.122 D 1.036 A 1.125 D 1.037 A 1.126 D 1.044 A 1.127 D 1.045 A 1.128 D 1.047 A 1.131 D 1.048 A 1.133 D 1.049 A 1.134 C 1.050 A 1.136 C 1.051 A 1.138 B 1.028 B 1.139 C 1.027 B 1.141 C 1.142 C

1.143 C 1.145 C 1.146 C 1.150 C 1.151 A 1.152 A 1.154 A


1.155 A 1.156 A 1.158 A 1.161 A


The old building evacuates via the front exits.

The new building evacuates via the rear and side exits.

In the Dearing Centre and Sports Hall the nearest exit should be used.

Car


Appendix 1 Evacuation procedures for SEND pupils 2021-22 General • Pupils should leave by the closest safe route, as detailed in the whole school evacuation plan • Teaching assistants who are supporting pupils should accompany them out of the building to the muster point • Lifts are prohibited from use during an emergency evacuation • PEEPS are available for pupils who have mobility/ sensory issues Visually impaired pupils • Pupils with a visual impairment may be guided on level surfaces by offering an arm • On stairways if a handrail is available the pupil will use this and the guide will stand slightly in front, to the side so that they can offer an arm Physically disabled pupils/staff • Where disabled pupils are unable to use stairways without assistance it will be necessary to use refuge areas • Refuges areas provide a place of relative safety for disabled pupils and staff before being assisted to a final exit • Where possible the pupil should never be left alone in a refuge point to wait for the Fire and Rescue Services • The refuge can be used as a safe resting place or as a place to wait until it is safe to exit the building. The teaching assistant who is supporting the

disabled pupil should wait with him/ her • The teaching assistant should phone reception/radio SLT and then caretakers and SEND team to report the location of the disabled person, find out

where the fire is and see if there is a safe evacuation route from the refuge out of the building or to a safer refuge point • When a safe route either out of the building or to a refuge point as far as possible from the fire has been identified this should be taken. The

teaching assistant must keep the responsible person in charge of the evacuation informed of this location • If required the fire and rescue services can be informed of the location when they arrive • In the event that teaching assistant support is not present in the class teacher should phone the SEND Manager so that support can be deployed Staff training • Designated teaching assistants have received training in the use of the Evac Chair from IPASS. The SEND Manager holds a record of training • We have four Evac Chairs due to having two pupils with wheelchairs. The Evac Chairs are essential for our current pupils

Signed: Date: 12.11.19

Name: Sarah Catlow Post: SENCO


Appendix 2

In the case of a Bomb threat or similar

In the most part staff should treat this in exactly the same manner as a normal building evacuation with a few changes as detailed below:

• The evacuation bell will sound as normal • Wardens will act as previously advised in the policy • Staff pick up their laminated muster point card from their top drawer and evacuate their class as normal. They remain in charge of their class • Pupils may take their bags and coats, if not too disruptive or unsafe to do so, as we could be outside for a while. Staff to judge accordingly. • Count your pupils out of the classroom, ask them to wait and then lead them out of the building • Where possible, a message on the school tannoy will direct as a ‘Field Evacuation’ • Where not possible, or not heard in some areas, members of staff will be strategically placed across the school to ensure that staff and pupils do not

go to the hard courts (used for a fire evacuation) – but will instead be directed to the school field • There are two entrances to the field. Science, Technology, LRC and MFL classes are to use the entrance next to the Dearing building. All other

subjects should use the double entrance towards the left hand side of the field as you look at it • PE department will lock the gate leading to the sports hall behind them when they have evacuated their classes successfully • Staff are to lead their class to the top of the field towards Ings Road as far as possible without causing crowding of one particular area. Please don’t

be afraid to spread out along the top fence • Staff will then line their class up in an orderly fashion, standing at the back of them, so that they can be more easily seen • Count your pupils at this stage to ensure that they are all there • Any pupils unaccounted for should be reported to the Chief Warden immediately • As this is a rare evacuation, the back of the field does not have the muster points displayed as it does in the hard courts. Therefore, we ask that you

simply hold up your laminated muster point sign so that we can account for your class that way • Staff continue to take responsibility for their own class, particularly with regards to behaviour. Keep pupils calm please. Particularly, keep an eye on

mobile phones where our rules continue to apply. • Await further instruction

evacuation procedure

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