eut course inventory (315)cappstraining.cpa.texas.gov/courses/fin/315_inv/print/capps_315... · eut...

EUT Course

Inventory (315)

PeopleSoft 9.2 August 2020

CAPPS Financials

EUT Course

Page ii

Table of Contents CAPPS Inventory .............................................................................................................. 1

Setting up Inventory Facility Structure ................................................................................... 1 Define Inventory Storage Location ........................................................................................................ 1 Define Inventory Items ........................................................................................................................ 13 Setup Default Putaway Locations ........................................................................................................ 34

Inventory Fulfillment ............................................................................................................... 38 Enter a Material Stock Request and Reserve Materials ....................................................................... 38 Generate Order Release Pick Plan ....................................................................................................... 48 Enter Stockroom Feedback (Pick Plan) and Confirm Results .............................................................. 57 Create Express Issue Items for an Internal Issue .................................................................................. 70

Manage Inventory .................................................................................................................... 74 Cancel Hold MSR ................................................................................................................................ 74 Create RMA (Return Material Authorization) ..................................................................................... 79 Putaway the RMA Stock ...................................................................................................................... 88 Record Inventory Adjustments .......................................................................................................... 100 Fluid_Transfer Bin to Bin .................................................................................................................. 107

Inventory Replenishment ...................................................................................................... 114 Create & Manage Replenishment Request ......................................................................................... 114 Perform Express Putaway .................................................................................................................. 123 Perform Auto Putaway ....................................................................................................................... 131

Inventory Count ..................................................................................................................... 142 Set Up Cycle Counting Event ............................................................................................................ 142 Create Counting Event ....................................................................................................................... 152 Generate Count Sheet ......................................................................................................................... 163 Update Counting Event ...................................................................................................................... 170 Print Reconciliation Report ................................................................................................................ 180 Update Stock Quantity ....................................................................................................................... 187

Inventory Inquiry & Reporting ............................................................................................ 199 Run Delivered Inventory Reports ...................................................................................................... 199 View Inventory Balances by Location ............................................................................................... 207

CAPPS Financials EUT Course

Page 1

CAPPS Inventory

Setting up Inventory Facility Structure

Define Inventory Storage Location

Procedure

During this topic you will learn how to set up storage areas and material storage locations within

a storage area.

This information is used to identify where inventory items are physically stored within a storage

facility.

Step Action

1. Begin by navigating to the Storage Areas page.

Click the Maintain Storage Locations tile.

CAPPS Financials

EUT Course

Page 2

Step Action

2. Click the Activity Guide Navigation Area button to minimize the navigation

collection area.

3. The Find an Existing Value tab can be used to locate a previously entered

storage area.

To create a new storage area, use the Add a New Value tab.

In this exercise, you will be creating a new storage area.

Click the Add a New Value tab.

4. Enter a short name to identify the storage area.

Note: Storage areas are limited to a maximum of five characters.

Enter "WH99" into the Storage Area field.


Page 3

Step Action

5. Click the Add button.

6. Use the Storage Areas page to define areas representing the physical layout of

your storage facility.

A storage area is one that can be divided into a maximum of four levels, with each

level representing a physical subdivision of the area (aisle, shelf, etc.).

Step Action

7. Enter a general description to identify the storage area. The Description field

supports up to 30 characters.

Enter "S99 Storage Zone" into the Description field.

8. The Short Description field will auto-populate with the first ten characters

entered in the Description field. You can change this value if needed.

CAPPS Financials

EUT Course

Page 4

Step Action

9. Use the Storage Level Display field to indicate the number of storage levels to be

used for the storage area.

Storage areas can have up to four levels. For example, within an area, the aisles

can represent level one, the shelves on an aisle can represent level two, and the

bins on each shelf can represent level three.

Keep in mind, the number of levels you will need varies based on the storage area.

Click the Storage Level Display list.

Step Action

10. Choose the number of levels to be used for the storage area.

For this exercise, you are setting up a storage area that will use three levels.

Click the Three list item.


Page 5

Step Action

11. Storage areas are closed when they no longer physically exist.

Once the Closed option is selected and the Storage Areas page is saved,

CAPPS Inventory closes the storage area and all material storage locations that

use the area.

Caution! Once you close the storage area, it is marked for deletion from the

system, and you cannot re-open it. You will receive an error message if you try to

close a storage area that still contains items with non-zero quantities.

For this exercise, you are not closing the storage area, therefore, you will not

select the Closed option

Step Action

12. Click the Save button to save your entry.

13. You have successfully defined a storage area.

The next step involves setting up Material Storage Locations (MSL).

CAPPS Financials

EUT Course

Page 6

Step Action

14. Begin by navigating to the Material Storage Locations page.

Click the Activity Guide Navigation Area button.

15. Click the Create Bin Locations menu.


Page 7

Step Action

16. Click the Activity Guide Navigation Area button.

17. Use the Material Storage Locations (MSL) page to define or modify storage

location information.

Your first task is to select the storage area.

CAPPS Financials

EUT Course

Page 8

Step Action

18. Click the Look up Storage Location (Alt+5) button.

19. Choose the Storage Area for which the locations are being set up.

Click the WH99 link.

20. The storage level fields appear when you select the storage area.

Note: Remember, the number of fields that appear will depend on the number of

levels selected when the storage area was set up in CAPPS.

The W99 storage area was set up to use three levels.

21. Click the Search button to view storage locations that may have been set up for a

storage area in the past.


Page 9

Step Action

22. Since this is a new storage area, no locations have been set up yet. A message

will appear asking if you would like to proceed with adding locations for this

storage area.

Click the Yes button.

23. The Storage Location Details area is used to capture specific information about

the location.

24. This storage area was set up to have three levels. At this point, you will define the

specific values for each level.

Each level field can have up to four characters.

CAPPS Financials

EUT Course

Page 10

Step Action

25. In this exercise, level one represents an aisle within the storage area.

Enter "A1" into the Lev 1 field to represent aisle one.

26. In this exercise, level two will represent a rack.

Enter "R1" into the Lev 2 field to represent the first rack on the first aisle.

27. In this exercise, level three will represent a shelf.

Enter "S1" in the Lev 3 field.

28. Note that Nettable is checked by default. This means that any quantity at this

location will be available for reservations and picking.

29. You have set up the first storage location within the area.


Page 11

Step Action

30. Click the Add multiple new rows at row 1 (Alt+7) button to set up the next

location within the area.

Step Action

31. Multiple blank rows can be added at a time.

Note: If you need to add MSLs to an existing storage area that already has storage

levels defined, you would bring up this same screen and click the add multiple

new rows button in order to add the new MSLs.

Click the OK button.

32. One additional row has been added.

CAPPS Financials

EUT Course

Page 12

Step Action

33. The system copied the Level one (Lev 1) and Level two (Lev 2) details to the

newly added rows. Update the Level three (Lev 3) field to reflect the correct

location detail.

The next storage location is on aisle one, rack one, shelf two.

Enter "S2" into the Lev 3 field.

34. The other fields on this screen, such as Height, Width, Length, Location Type,

and ASRS ID (automated storage and retrieval system ID) are optional.

Note: ASRS IDs would be used if the warehouse was automated with machines

that putaway and picked items.

After entering all of the required location details, click the Save button.

35. Congratulations! You have successfully completed this lesson.

End of Procedure.


Page 13

Define Inventory Items

Procedure

During this topic you will learn how to create a new inventory item.

Step Action

1. Begin by navigating to the Define Item - General page.

Click the NavBar button.

CAPPS Financials

EUT Course

Page 14

Step Action

2. Click the Items menu.

3. Click the Define Items and Attributes menu.


Page 15

Step Action

4. Click the Define Item menu.

5. The Item Definition - Find an Existing Value tab appears. This tab can be used

to search for existing items using a variety of criteria, such as item ID, description,

etc.

CAPPS Financials

EUT Course

Page 16

Step Action

6. In this exercise, you will add a new item.


7. Each item must be assigned a unique identification code called an item ID.

Click in the Item ID field.

8. Click the X button.

9. Enter "S99-999" into the Item ID field.

10. Click the Add button to begin entering the item's details.

11. Use the Define Item - General: Common page to define attributes, such as

standard unit of measure, description and status.


Page 17

Step Action

12. Use the Description field to enter a description up to 60 characters long. This

description is used on most reports and queries.

Enter "S99 Inv Train Sample Item" into the Description field.

13. Use the Current Status list to specify the current state for the item.

Options for the current status are: Active, Inactive, Denied Approval, Pending

Approval, Discontinue, Under Initialization and Hold.

When a new item is being defined, the system automatically sets the Current

Status to Under Utilization. No transactions are permitted while the current status

is under initialization; however, you are able to add the item definition to a

business unit and modify the item attributes.

Click the Current Status list.

CAPPS Financials

EUT Course

Page 18

Step Action

14. Note: The Current Status field should be changed to Discontinue or Inactive if

you will no longer stock a particular inventory item.

Items with Inactive status are restricted to warehouse movement transactions,

adjustments, RMA and RTV transactions, and receiving transactions. You cannot

place or fulfill orders for items with an Inactive status, nor can these items be used

in replenishment, purchase order, or requisition transactions.

The Discontinue item status enables you to use up (phase out) on-hand quantity

of an item. For items with a Discontinue status, you can place and fulfill orders,

and you can perform warehouse movement transactions, adjustments, receiving,

and RMA and RTV transactions. However, these items cannot be used in

replenishment, purchase orders, or requisition transactions.


Page 19

Step Action

15. CAPPS does not allow a user to change the status from Under Utilization directly

to Active. Even if approvals are not required, the user must change the status to

Pending Approval.

Setting the item status to Pending Approval would trigger the item approval

workflow and make the item available on the page. Once someone actually

approved the item definition, then the status would change from Pending

Approval to Active. The approver would also have the ability to set the status to

Denied Approval.

Click the Pending Approval list item.

16. The Current Status will automatically switch to Active once the item is saved.

17. The Standard UOM (unit of measure) selected must be valid for stocking,

shipping and ordering this item.

CAPPS Inventory maintains the quantity on hand for an item and its cost in the

standard UOM.

You cannot change this field after entering the first transaction for this item ID in

CAPPS Inventory.

To minimize rounding discrepancies when using multiple UOMs, use the smallest

valid UOM for the item as the standard UOM, and make it a whole number.

CAPPS Financials

EUT Course

Page 20

Step Action

18. Enter "ea" into the Standard UOM field.

19. Use the Default Category field to enter a default category for the item. You must

select a value in order to categorize the item appropriately for the purchasing

catalogs.

Click the Look up Default Category (Alt+5) button.

20. Click the Vertical scrollbar to scroll down.

21. Click the BAGS, BAGGING, TIES, AND EROSION SHEETING, ETC. link.

22. Click the Look up NIGP Item (Alt+5) button.

23. Click the Bags, Biodegradable link.

24. Use the Physical Nature list to identify the item as a good or service.

25. Use the Family field to categorize the item for reporting or alternate search keys.

Item families can be used to group items for cycle counting.


Page 21

Step Action

26. The system automatically selects the Inventory Item check box as the default

value for the Item Type option. This setting enables the item to be physically

stocked in a CAPPS Inventory business unit. You cannot create inventory

transactions for non-inventory items.

For this exercise, accept the default.

Note: If the item being set up is not owned by the state or is on consignment, you

would select the Non-owned Item or Consigned Purchase check boxes.

27. The Create Product check box is selected by default. Since the state is not

manufacturing this item, it needs to be unchecked.

Note: The values in the Product Options group box are used to automatically

create a product ID when you save the item definition.

Click the Create Product check box to deselect it.

28. Click the Inventory tab.

29. Use the Define Item - Inventory: Tracking/Description page to establish item

attributes within an inventory facility, such as serial control, shipping serial

control and shelf life.

30. The Effective Date field determines when the changes in the Item Details group

box take effect. When adding an item, this field uses today's date as the default.

CAPPS Financials

EUT Course

Page 22

Step Action

31. Use the Long Description field to capture a more detailed description of the item.

You can enter up to 256 characters here.

Enter "S99 Inv Train Item" into the Long Description field.

32. Click the General tab.


Page 23

Step Action

33. Click the Save button.

34. Note that the item's status is now Active.

If the status is left as Under Utilization, then the item will not be available to use

by the Purchasing and Inventory modules.

35. Click the Purchasing Item Attributes link.

CAPPS Financials

EUT Course

Page 24

Step Action

36. Enter "50" into the Standard Price field.

37. Enter "7300" into the Product field.

38. Click the Purchasing Controls tab.

39. Click the Expand All link.

40. Click the Receiving Required list.


Page 25

Step Action

41. Select the Required option to require items be received in CAPPS.

CAPPS Financials

EUT Course

Page 26

Step Action

42. Click the OK button.

Step Action


44. Once the basic item information is entered and saved, you can proceed with

entering additional details about the units of measure applicable to this item.

Click the Units Of Measure link.

45. Use the Units of Measure page to enter additional units of measure for items in

your inventory.

46. The Units of Measure page includes the standard UOM from the Define Items -

General: Common page.

Use the standard UOM for ordering, stocking and shipping an item.

47. The Ordering list item indicates this UOM can be used for ordering items from

the warehouse.


Page 27

Step Action

48. The Shipping list item indicates this UOM can be used for issuing stock from

inventory.

49. The Stocking list item indicates this UOM can be used for storing the item in

inventory.

50. To minimize rounding discrepancies when using multiple UOMs, it is

recommended that you use the smallest valid UOM for the item as the standard

UOM and use Whole Nbr in the Quantity Precision field on this page.

Step Action

51. Click the Default Stocking UOM option.

52. In addition to EA (each), we also want to be able to order, stock and ship using the

unit of measure of BOX.

Click the Add a new row at row 1 (Alt+7) button.

53. The system inserts a new row into the Convert From group box.

CAPPS Financials

EUT Course

Page 28

Step Action

54. In the Unit of Measure field, enter the next unit of measure to be used with this

item.

Click the Look up Unit of Measure (Alt+5) button.

55. Click the BOX link.

56. In the Conversion Rate field, enter the conversion rate based on the standard

UOM. For example, 10 items will fit into one box (BOX).

Click in the Conversion Rate field.

57. Click the X button.

58. Enter "10" into the Conversion Rate field.

59. Use the Select All button to populate the Unit of Measure Type group box with

the ordering, stocking and shipping options.

Click the Select All button.

60. Click the View All link.

61. Only one unit of measure can be the Default Stocking UOM. For this exercise,

BOX should be the Default Stocking UOM.

Click the Default Stocking UOM option.



Page 29

Step Action

63. You have finished defining this item at the SetID level.

Click the Save button.

64. Next, you will need to define business unit level specific attributes.


CAPPS Financials

EUT Course

Page 30

Step Action

65. Click the Navigator menu.

66. Click the Define Business Unit Item menu.


Page 31

Step Action

67. Click the Add a New Value tab.


CAPPS Financials

EUT Course

Page 32

Step Action

69. The cost element is used to describe the type of cost associated with the item (e.g.

material cost, labor, shipping costs, etc.). For purchased items, material costs are

considered the direct cost of an item.

The Cost Element field is used when accounting transactions are generated.

Click the Look up Default Cost Element (Alt+5) button.

70. Click the Material link.

71. Click the Costing link.


Page 33

Step Action

72. Use the Define Business Unit Item - General: Costing page to review and

change costing attributes. This information is used when the inventory accounting

entries are generated.

All of the fields except the Profile field should automatically be populated by the

system. The Book Name, Ledger Group, and Actual's values are defined when the

Inventory business unit was set up.

The profile value determines how an item’s unit cost is calculated. Businesses

normally use LIFO (last-in, first-out), FIFO (first-in, first-out) or a perpetual

weighted average.

You must enter a Profile value. Select PERPAVG.

Note: PERPAVG represents the perpetual weighted average cost method. For

example, if a purchase was made for five of a new item at $10 each, the item’s

unit cost would be $10. If five more were purchased later on at $11 each, and

none had been issued from inventory, then the item’s unit cost would become

$10.50.

Step Action

73. Click the Look up Profile (Alt+5) button.

CAPPS Financials

EUT Course

Page 34

Step Action

74. Click the PERPAVG link.

75. Click the Save button to save your changes to the Costing page.


End of Procedure.

Setup Default Putaway Locations

Procedure

During this topic you will learn how to set up a default putaway location for an item.


Page 35

Step Action

1. Begin by navigating to the Default Putaway Locations page.

Click the Maintain Storage Locations tile.

Step Action

2. Click the Create Default Putaway Locs menu.


CAPPS Financials

EUT Course

Page 36

Step Action


5. Click the Search button.

6. Use the Default Putaway Locations page to assign or update an item's default

putaway location.

Step Action

7. Use the Type list to select a putaway location type.

Click the Type list.


Page 37

Step Action

8. Click the Owned list item.

CAPPS Financials

EUT Course

Page 38

Step Action

9. Click in the Area field.

10. Use the Area field to enter a storage area for the putaway location.

Enter "wh99" into the Area field.

11. Click the Look up Lev 1 (Alt+5) button.

12. Click the A1 link.


14. Click the R1 link.


16. Click the S2 link.



End of Procedure.

Inventory Fulfillment

Enter a Material Stock Request and Reserve Materials

Procedure

During this lesson, you will learn how to enter a material stock request.


Page 39

Step Action

1. Begin by navigating to the Stock Request Summary page.

Click the Fulfill Stock Orders tile.

CAPPS Financials

EUT Course

Page 40

Step Action

2. Click the Create/Update Stock Request menu.


4. The Business Unit field is the inventory business unit that will fulfill the order.

5. By default, CAPPS follows an auto numbering sequence for order numbers.


Page 41

Step Action

6. Use the Request Type list to select the request from where the order is generated.

Options include:

External Order: Select to enter an MSR for an order that will be shipped to an

external customer, such as another state agency.

InterUnit Transfer: If your agency had more than one Inventory business unit,

then InterUnit Transfer would be selected to transfer stock from one CAPPS

Inventory business unit to another within your agency.

Internal Issue: Select to enter a stock request for an internal order (an order for a

department or location within your business unit).

Supplier Returns: Select to enter a stock request for a return-to-vendor (RTV)

order. (Vendor returns are covered in the Processing Return to Vendors (RTVs)

lesson. The express issue, rather than the MSR process, would normally be used.)


8. Use the Stock Request Summary page to enter information about the material

stock request, such as the customer who placed the order, the shipment location,

and the IDs and quantities of the ordered items.

9. The Increment Demand Line list determines whether an order line or schedule

line is created when you add a new line to this component.

10. For example, if Order Line is selected in the Increment Demand Line field,

then the Line field will increment each time a new line is added.

When you enter an item ID on a demand line and then add a new line, the Item ID

field on the new demand line will be blank.

11. However, if Schedule Line is selected in the Increment Demand Line field, then

the Schedule field will increment each time a new line is added instead.

When you enter an item ID on a line and then add a new demand line, the item ID

field on the new line will be automatically populated with the same item ID value

that was entered on the previous line.

12. Use the Line Defaults section to enter high-level order line information for the

stock request. When you enter an item ID for a new order line on this page, the

system copies this information to the shipment detail line.

CAPPS Financials

EUT Course

Page 42

Step Action

13. Begin by selecting the location to which the items will be sent.

Click the Look up Location (Alt+5) button.

14. Click the Location 1 - UT link.

15. The Demand Lines grid enables you to insert order lines or order schedule lines

and enter item details, such as the item ID, quantity requested, unit of measure

(UOM), schedule date and schedule time.

16. In the Item ID field, enter the item requested.

Enter "S01-900" into the Item ID field.

17. Click in the Qty Requested field.

18. Click the x button.

19. Use the Qty Requested field to enter the quantity of the item required.

Enter "2" into the Qty Requested field.


Page 43

Step Action

20. The Schedule Date field and Schedule Time field specifies the date and time that

the order is scheduled to ship in order to arrive by the request date. The default

scheduled ship date for MSRs is the current date and time.

21. Insert new rows to add more items to the request.

Click the Add multiple new rows at row 1 (Alt+7) button.

Step Action

22. For now, only add one additional row.


CAPPS Financials

EUT Course

Page 44

Step Action

23. The second line appears. Proceed with entering the second item id.

Enter "s01" into the Item ID field.

24. Click the WET FLOOR SIGN HQ ONLY link.



27. Enter "1" into the Qty Requested field.

28. Click the Add multiple new rows at row 2 (Alt+7) button to add a third row to

the request.


Page 45

Step Action


CAPPS Financials

EUT Course

Page 46

Step Action

30. Enter "s01" into the Item ID field.

31. Click the PAPER TOWELS MULTIFOLD object.



34. Enter "2" into the Qty Requested field.


36. Click the Status tab.

37. Notice the MSR's state is Unfulfilled.

38. After entering the material stock request, you will need to reserve the inventory

items.

Click the Reserve button to run the reservations process.


Page 47

Step Action

39. CAPPS attempts to reserve all items requested, however, it has determined that

there are not enough Paper Towels (S01-710) available so nothing can be

reserved.


40. At this point the first two lines have been reserved.

CAPPS Financials

EUT Course

Page 48

Step Action

41. CAPPS cancelled the paper towel line (#3) and automatically inserted a new line

(#4) with an unfulfilled status to replace it.

Click the View All link.

42. The new line is in an unfulfilled state and can be reserved at a future date when

inventory is available.

43. Click the Detail tab.

44. The unfulfilled line can be edited or deleted.


End of Procedure.

Generate Order Release Pick Plan

Procedure

Next, you will learn how to release the order lines for picking.


Page 49

Step Action

1. Begin by navigating to the Order Release Request page.


CAPPS Financials

EUT Course

Page 50

Step Action

2. Click the Order Release/Pick Plan menu.



5. Note that the Run Control ID field is blank.

A Run Control ID is an identifier that, when paired with your User ID, uniquely

identifies the process you are running.

6. Run Control IDs must be a minimum of three characters and cannot contain any

spaces or unique characters ($&).

Enter "Release" into the Run Control ID field.


Page 51

Step Action


8. Use the Order Release Request page to define the search criteria for the order

lines to be released to picking and to define picking parameters.

Step Action

9. Enter a short name to identify this request in the Request ID field,

Enter "RELEASE" into the Request ID field.

10. Enter "RELEASE" into the Description field.

CAPPS Financials

EUT Course

Page 52

Step Action

11. Use the Action list to select the action to be taken by the Order Release process.

The Create Allocations option instructs the order release process to determine the

material storage location from which to pick each item, then creates an allocation

to reserve the requisite quantity in the location.

Note: If Make Suggestions is selected then user will be required to enter the

location information when recording the picking results.

12. Use the Auto Process list to move your orders downstream to the desired state.

This field enables you to bypass steps that are not necessary in your environment.

Note: Make sure the Auto Process field is set to “Use Auto-Processing Default”

since you want a picking plan to be generated and the opportunity to review and

potentially update the picking plan.

The auto-processing default values were set up using the Inventory > Fulfill Stock

Orders > Fulfillment Rules > Setup Fulfillment > Fulfillment Tasks > Fulfillment

Task Options > Auto-Processing Options screen. You can view these values by

clicking on the View Process Defaults link at the bottom of the page.

13. For this exercise, you will review the picking plan generated by the system.

Confirm the Picking Plan check box is selected.

14. Click the Vertical scrollbar.

15. The Order Release process will process all MSRs that are releasable but not yet

released.

If you only wanted particular orders to be released, you could select the Select

Orders check box. CAPPS would then display a list of the orders eligible to be

processed, and you would have the ability to select particular ones for processing.

16. Click the Select Orders option.

17. Orders matching the criteria appear. In this example, only one MSR matches.

Click the Sel option.


19. Click the Run button to schedule the process.


Page 53

Step Action

20. Use the Process Scheduler Request page to enter or update parameters, such as

server name and process output format.

Step Action

21. Locate the Order Release w/Reports TXORDRLS line and click

the Select checkbox.


23. Notice the Process Instance number appears. This number helps you identify the

process you have run when you check the status.

CAPPS Financials

EUT Course

Page 54

Step Action

24. Click the Process Monitor link to check the process status.

25. Use the Process List page to view the status of submitted process requests.

26. The current run status of the process is Queued. The process is finished when the

run status is Success.


Page 55

Step Action

27. Click the Refresh button.

28. The Run Status is now Processing.


30. The Run Status is now Success.

31. Next, you will retrieve the Picking Plan report generated during the processing.

Click the Report Manager link.

CAPPS Financials

EUT Course

Page 56

Step Action

32. Click the Administration tab.


Page 57

Step Action

33. Click the Order Release Pick Plan Report link.

34. Review the Picking Plan and Location Summary report.

35. The picking batch ID will appear in the header. This ID will be referenced in the

next step 'Material Picking Feedback'.

36. You can view the quantity of the item to be picked.

There is also a place for you to note the actual quantity picked.

37. At this point, you have printed the picking plan. This plan reflects the items

released on the material stock request (i.e. order).

The next step would involve someone going to the storage area (e.g. warehouse,

stock room, etc.) noted on the picking plan and pulling the items from inventory.


End of Procedure.

Enter Stockroom Feedback (Pick Plan) and Confirm Results

Procedure

After picking the items from inventory, your goal is to confirm in CAPPS that the items were

actually pulled from inventory and record any feedback for the stock request. For example, if

there were not enough items or if they were damaged, you would note that here.

CAPPS Financials

EUT Course

Page 58

Step Action

1. You will use the Material Picking Feedback page to record the confirmation and

any notes.



Page 59

Step Action

2. Click the Material Picking Feedback menu.

CAPPS Financials

EUT Course

Page 60

Step Action


4. Use the Material Picking Feedback page to update quantities and confirm

picking.

Step Action

5. Begin by retrieving the picking plan details you are about to confirm.

Click the Search link.

6. Use the Picking Feedback Selection page to search for the released order lines

that you want to update.


Page 61

Step Action

7. Enter the picking plan number you want to update in the Pick Batch ID

field. Recall, this number appeared on the report you created during the previous

step.

Click the Look up Pick Batch ID (Alt+5) button.

8. Click the 1096 link.


10. The plan's details appear.

You can see the Order Number, Pick Batch ID information and quantities.

In this exercise, you will assume that all items were picked.

11. If the picking went according to plan, click the Confirm All button.

Note: If there were multiple lines on this order, the Confirm All button allows

you to mark multiple rows at one time as confirmed.

12. You can also confirm lines one at a time using the Confirm check box located in

the Pick Line Action group box.

CAPPS Financials

EUT Course

Page 62

Step Action

13. If there were changes, you can record them in the Pick Location Detail grid to

reflect the actual picking.

Step Action

14. Click the Show next row (Alt+.) button to view information for the second item.

15. All picking went according to plan, click the Confirm All button.

16. CAPPS auto-selects the Confirm action for each line.

17. Click the Expand section Shipping Override button.

18. Click the Auto Process list.


Page 63

Step Action

19. Select the option to process the demand lines passed the confirmed state to the

shipped or depleted state when launching the Picking Confirmation process from

this page.

Click the Advance to Depleted list item.

CAPPS Financials

EUT Course

Page 64

Step Action

20. Scroll to the bottom of the page.

Click the Vertical scrollbar.

21. Click the Run Picking Confirmation link to initiate processing.

22. You have successfully recorded picking feedback and initiated the item for

picking confirmation in CAPPS Inventory.

23. Once you have recorded picking results, CAPPS batch process runs the Picking

Confirmation process to adjust storage location quantities and prepare the picked

demand lines for shipping.

The Picking Confirmation process submits requests to the fulfillment engine to

move material stock orders from a released state to a pick confirmed state.

24. This process changes the fulfillment status to depleted.

You can view the results using the Review Transaction History page


Page 65

Step Action

25. Proceed with navigating to the Review Transaction History page.

Click the Manage Inventory tile.

CAPPS Financials

EUT Course

Page 66

Step Action

26. Click the Review Transaction History menu.


Page 67

Step Action


Step Action

28. Click the Search link.

CAPPS Financials

EUT Course

Page 68

Step Action

29. Use the Item ID to indicate the item you wish to review.



31. The Base Qty list displays the base quantity of the item.

32. The On hand Qty list specifies a running total of how the transactions affect the

item's on-hand quantity balance.

33. The Area list displays the storage area of the item.


Page 69

Step Action

34. Information displayed can be changed by selecting an alternate option for a

column.

Click the Lot list.

CAPPS Financials

EUT Course

Page 70

Step Action

35. Click the Order list item.

36. Notice, the MSR number is displayed.


End of Procedure.

Create Express Issue Items for an Internal Issue

Procedure

During this topic you will learn how to create and verify an express issue for a regular (non-

serial) item.


Page 71

Step Action

1. Begin by navigating to the Express Issue page.


CAPPS Financials

EUT Course

Page 72

Step Action


3. The Business Unit field indicates the inventory business unit issuing the stock.

Verify that the Business Unit is correct.

4. Each order is assigned a unique order number for identification purposes.

'Next' appears in the Order No. field indicating CAPPS will assign the next

sequential number.

5. There are four options to choose from in the Request Type field. They include:

External Order: Select to enter an order for an external customer.

InterUnit Transfer: Select to transfer stock from one CAPPS Inventory business

unit to another.

Internal Issue: Select to enter an order for someone in your agency.

Supplier Returns: Select to enter an express issue for a return-to-vendor (RTV)

order.

6. Click the Add button to continue.


Page 73

Step Action

7. Use the Express Issue page to record express issue stock.

The Express Issue page allows the entire fulfillment process (reserving, picking

and issuing) to occur automatically for the items on the order after you save.

Step Action

8. Use the Location field to identify the business unit location that will receive the

stock.

The information entered here populates the Ship To Customer field.

Click the Look up Location (Alt+5) button.

9. Click the Location 1 - UT link.

10. In the Item ID field, indicate the item(s) being issued/shipped.


CAPPS Financials

EUT Course

Page 74

Step Action

11. Click the BATTERY AA ALK INDUST 24/CTN link.

12. Enter "5" into the Quantity field.

13. Information such as the UOM and storage location fields will default depending

on the setup of the item.

For non-serial controlled items and ship serial controlled items, CAPPS will pre-

populate the storage location fields with the default putaway location.

14. The Area field and the storage level fields are used to identify the picking

location for the stock.

15. Notice the status is currently Unfulfilled.


17. Notice that the status has changed from Unfulfilled to Shipped.


End of Procedure.

Manage Inventory

Cancel Hold MSR

Procedure

During this topic you will learn how to cancel a stock request.


Page 75

Step Action

1. Click the Fulfill Stock Orders tile.

CAPPS Financials

EUT Course

Page 76

Step Action

2. Click the Cancel/Hold Stock Requests menu.


Page 77

Step Action


Step Action


5. Use the Stock Request Cancel/Hold Order Selection page to define search

parameters for retrieving orders.

6. A stock order can have various demand sources. For example, it may originate

from a material stock request, purchasing requisition or material return.

If the transaction being canceled is a Material Stock Request, the Demand Source

value is "Material Request."

If the Material Stock Request is from e-Procurement, the Demand Source value is

Purchasing Requisition.

CAPPS Financials

EUT Course

Page 78

Step Action

7. You can leave the search criteria blank if you wish to retrieve all requests.


8. In this example, there is only one request eligble to be placed on hold or

cancelled. If multiple requests were eligible, they would be listed on the page.

9. If the MSR's source was a requisition, the column labelled Update Req will

become active. This option should be selected if once the MSR is cancelled, the

requisition needs to be made available for sourcing to a purchase order. If it is not

selected, the requisition will no longer be available for sourcing.

10. Choosing Cancel or Hold on this page will result in the action applying to the

entire MSR.

11. Users should click the Details link if individual MSR lines should be cancelled or

placed on hold.


Page 79

Step Action

12. In this lesson, the entire MSR is being cancelled.

Click the Cancel option.

13. Notice that the Hold box for this order is now grayed out. Once canceled, you

will not be able to work with this order again.



End of Procedure.

Create RMA (Return Material Authorization)

Procedure

During this topic you will learn how to record inventory returns.

CAPPS Financials

EUT Course

Page 80

Step Action

1. Begin by navigating to the RMA (Return Material Authorization) Form page

Click the Putaway Stock tile.


Page 81

Step Action

2. Click the Customer Returns menu.


4. The Find an Existing Value tab can be used to locate a previously entered RMA

transaction.

To create a new RMA, use the Add a New Value tab.

5. The Business Unit field indicates the Inventory business unit where the goods

will be returned.


Note: The Business Unit defaults based on your user preference setup.

6. Each RMA is assigned a unique number for identification purposes.

RMA Number: 'NEXT' indicates CAPPS will assign the next sequential number.

7. Use Internal Location for a department or location within your Inventory

business unit.

CAPPS Financials

EUT Course

Page 82

Step Action

8. You have the option to enter the Return From Location and/or Return From

Customer details at this time, or you can enter this data while completing the

RMA form.

Step Action

9. In this exercise, you will be creating a new RMA.

Click the Add button.

10. The system automatically populates the RMA Date field with today’s date. You

can change this value if necessary.

11. Use the RMA Status field to define the current status of the return. When a return

is first entered, the system sets the status to Pending.

Pending indicates the form is not complete. The system cannot receive items

referenced on this RMA until its status is changed from Pending to Open.

12. The Reason Code values have been predefined. You must select one of these

reasons.

13. Click the Look up Reason Code (Alt+5) button.


Page 83

Step Action

14. Click the OVERSTK link.

15. The Return From Option, Internal Location and External Customer fields are

automatically populated based on what you entered on the RMA Form - Add a

New Value page.

16. Click the Look up Return From Location (Alt+5) button.

17. Click the TX032-001 link.

18. Click the Internal Shipment History link to access the list of shipments made to

this customer.

19. Search criteria can be used to limit the number of shipments.

For example, if the goods being returned were shipped in April, you can update

the Start Date and End Date fields to reflect April dates.

CAPPS Financials

EUT Course

Page 84

Step Action

20. Or, you can search for items based on Item ID.

Enter "s01-910" into the Item ID field.

21. Click the BATTERY AA ALK INDUST 24/CTN link.


23. Shipment history matching the search criteria appears. In this example there is

only one order.

24. Click the Select option.

25. After you are finished selecting the item being returned, click the Return To

RMA link to return to the RMA Form page.

26. The shipment details are populated in the RMA Lines group box with the values

from the Material Stock Request (MSR).

27. If multiple items were shipped and only some of these are being returned, then

you will need to update the Quantity Returned field.

In this example, two of the five items are being returned.


Page 85

Step Action


29. Enter "2" into the Quantity Returned field.

30. Click the RMA Status list.

CAPPS Financials

EUT Course

Page 86

Step Action

31. The following choices are available:

Canceled: RMA is no longer valid, and no receipts are expected for it. You

cannot change RMA status in the header to Canceled if there are receipts against

any of the RMA lines, and you cannot change RMA line status to Canceled if

there are any receipts against the line. Change the RMA status to Canceled to

access the RMA Cancel page and enter the date and the reason for the

cancellations.

Closed: All RMA lines are received. RMA lines are automatically set to Closed

when the received quantity on the line is greater than or equal to the returned

quantity.

Open: RMA form is complete, ready for processing and can receive returned

items. The RMA status remains Open until the last line item of the RMA is

received.

Pending: RMA form is not complete. The system cannot receive items referenced

on the RMA that have a status of Pending until the status is changed to Open.


Page 87

Step Action

32. Change the RMA's status from Pending to Open at the header level.

Click the Open list item.

Step Action

33. This process does not require RMAs to be approved. Since approval is not

necessary, the Approval Required checkbox needs to be de-selected.

Click the Approval Required option.


35. An RMA number has now been assigned. You should note this number since it

will be needed when you actually putaway the item.

36. Notice that the status on the RMA's line's status has changed from Pending to

Open as well. This is because the RMA's header status was changed.


End of Procedure.

CAPPS Financials

EUT Course

Page 88

Putaway the RMA Stock

Procedure

When the returned item is actually received, an RMA needs to be created to track the event.

During this lesson, you will learn how to enter an RMA.

Step Action

1. Click the Putaway Stock tile.


Page 89

Step Action

2. Click the InterUnit and Customer Returns menu.


4. The Find an existing Receiver ID tab can be used to locate a previously entered

receiving transaction.

To create a new receipt record, use the Add a Receiver ID tab.

In this exercise, you will be creating a new receipt.

Click the Add a Receiver ID tab.

5. The Business Unit field indicates the inventory business unit where the goods

will be received.


CAPPS Financials

EUT Course

Page 90

Step Action

6. The Receipt Number field is used to assign each receipt a unique number for

identification purposes.

'NEXT' indicates CAPPS will assign the next sequential number.

7. Click the Receipt Type list.

Step Action

8. Click the Return Material Authorization list item.


Page 91

Step Action


10. Receipt Line page defines the status of individual items in a receipt.

11. You will begin by selecting the RMA number related to this receipt.

Click the Search link.

12. Enter "s01-910" into the Item ID field.


14. Select the check box next to an item to indicate that it has been received, if

multiple item display click Select All button (highlighted in blue) to mark all

items as received.

Click the Select option.

CAPPS Financials

EUT Course

Page 92

Step Action

15. Click the Putaway Details tab to view storage location information.

16. If you do not enter storage location values, then CAPPS will put the item in its

default putaway location.

You can leave the Storage Area and Level fields blank.

For this exercise, you will not enter any storage location values so the defaults

values will be used.

Step Action

17. Click the Putaway Action list.


Page 93

Step Action

18. Click the Putaway at Receipt Save Time list item.

19. If you do not enter storage location values, then CAPPS will put the item in its

default putaway location.

You can leave the Storage Area and Level fields blank.

For this exercise, you will not enter any storage location values so the defaults

values will be used.

CAPPS Financials

EUT Course

Page 94

Step Action


21. The save is complete. CAPPS has auto assigned a receipt number to the

transaction.


Page 95

Step Action

22. You can verify the item has been added back to the inventory by reviewing the

transaction history.

Click the Inventory button.

CAPPS Financials

EUT Course

Page 96

Step Action

23. Click the Manage Inventory tile.


Page 97

Step Action


CAPPS Financials

EUT Course

Page 98

Step Action


Step Action



Page 99

Step Action


CAPPS Financials

EUT Course

Page 100

Step Action


29. The RMA appears and the on hand quantity has been increased by 2.


End of Procedure.

Record Inventory Adjustments

Procedure

During this topic you will learn to enter online quantity adjustments in Inventory.


Page 101

Step Action

1. Begin by navigating to the Adjustments page.


Step Action

2. Click the Adjustments menu.

CAPPS Financials

EUT Course

Page 102

Step Action


4. Use the Adjustments page to perform ad hoc quantity adjustments at any given

material storage location. This page enables you to increase or decrease an item’s

on-hand quantity balance.


Page 103

Step Action

5. Begin by identifying the item to be adjusted.

Click the Search/Add link.

6. Use the Selection Criteria page to select the item ID and/or the storage location

for which you are making stock adjustments.

CAPPS Financials

EUT Course

Page 104

Step Action



Page 105

Step Action


9. Notice that the item information, available quantity, material storage location and

other data are displayed.

10. Quantities of this item have been stored in two locations. You are currently

viewing the first location.

11. The Qty Available field reflects the total quantity available across all locations,

and it is shown in the standard Unit of Measure (UOM).

Note: This quantity includes reserved items.

12. The Quantity field reflects the quantity available for a specific storage location,

and it is shown in the stocking UOM.

13. The Transaction Date field defaults to today's date. You can change this value if

needed. For this exercise, accept the default value.

14. Click the Show next row (Alt+.) button.

15. Information for the item's second storage location appears.

For this example, you are going to increase the quantity of items for this storage

location.

16. Use the Adjustment Type list to select an adjustment type for the item.

Click the Adjustment Type list.

17. Adjustment type:

•Decrease (decrease inventory stock quantity)

•Increase (increase inventory stock quantity)

•Misc Issue (miscellaneous issue)

•Misc Return (miscellaneous return)

•Scrap (destroy inventory stock quantity)

•Scrap RTV (destroy return-to-vendor stock). If you select this adjustment type,

the quantity entered for the adjustment must be less than or equal to the return

quantity entered on the RTV transaction in CAPPS Purchasing (Purchasing,

Return To Vendor, Add/Update RTV).

CAPPS Financials

EUT Course

Page 106

Step Action

18. Click the Increase list item.


Page 107

Step Action

19. Use the Adjust Quantity field to enter the adjustment quantity for the item.

Enter "5" into the Adjust Quantity field.

20. The Reason field can be used to specify the reason code for the adjustment. This

is optional.

For this exercise, a reason code will not be entered.



End of Procedure.

Fluid_Transfer Bin to Bin

Procedure

During this lesson you will learn how to perform a bin to bin transfer.

CAPPS Financials

EUT Course

Page 108

Step Action

1. To move items from one location to another location within the same Inventory

business unit, navigate to the Transfers page.


Step Action

2. Click the Bin Transfers menu.


Page 109

Step Action


CAPPS Financials

EUT Course

Page 110

Step Action

4. Enter the item to be transferred.



6. This item has inventory stored in a single location. If items are stored in multiple

locations, you will be able to view all of those details in the Original Location

section.

7. In this exercise, you will transfer items from storage area WH99, A1, R1, S1 to a

second location.

8. Click the Transfer link.


Page 111

Step Action

9. In the Transfer Qty field, indicate the number of items to be transferred to the

new location.

Enter "6" into the Transfer Qty field.

10. In the Destination Location group box, use the Storage Location field to

indicate the location to which the items are being transferred.

Click the Storage Location Search (Alt+6) button.

CAPPS Financials

EUT Course

Page 112

Step Action

11. The storage locations are displayed.

Locate the following storage location: WH99 aisle one, row one, shelf two. This

is where the item will be moved.



Page 113

Step Action

12. Click the Return link to return to the Item Transfer page.

CAPPS Financials

EUT Course

Page 114

Step Action



End of Procedure.

Inventory Replenishment

Create & Manage Replenishment Request

Procedure

After defining the replenishment attributes for an item, you can run the Create Replenishments

Request process.

During this lesson you will learn how to run the Create Replenishment Request process.


Page 115

Step Action

1. Click the Replenish Inventory tile.

Step Action


CAPPS Financials

EUT Course

Page 116

Step Action

3. You can run the Create Replenishment Requests process by searching for an

existing run control ID, or you can add a new value.

A run control ID is an identifier that, when paired with your User ID, uniquely

identifies the process you are running.

The run control ID defines parameters that are used when a process is run.


4. Enter "Replenish" into the Run Control ID field.

5. Click the Add button to begin entering the processing parameters.

6. Use the Create Replenishment Requests page to enter the search criteria to

select items to be evaluated and have replenishment requests generated as needed.


Page 117

Step Action

7. In the Request ID field, enter a request identification that represents a set of

selection criteria for a report or process.

Enter "replenish" into the Request ID field.

8. Enter "Replenish" into the Description field.

9. Verify that the Unit field reflects the inventory business unit for which

replenishment processing will occur.

10. Use the Replenish Class field to enter a value to create replenishment requests for

items belonging to a specific class.

Enter "S01" into the Replenish Class field.

11. Click the Run button.

CAPPS Financials

EUT Course

Page 118

Step Action

12. Click the Select option.

13. Click the OK button to initiate processing.

Step Action

14. Click the Process Monitor link.


Page 119

Step Action


16. The process has started processing. Continue to click the Refresh button to update

the status.

Click the Refresh button.

17. Once the process completes successfully, you can proceed with reviewing the

system generated replenishment requests.


19. Click the Manage Replenishments menu.

CAPPS Financials

EUT Course

Page 120

Step Action



Page 121

Step Action


CAPPS Financials

EUT Course

Page 122

Step Action

22. You can search for all replenishment requests or filter based on criteria such as

Item ID.



24. Use the printer icon if you wish to print the material replenishment requests.

Step Action

25. The Reorder Quantity field may be pre-populated with a quantity depending on

how the item's replenishment settings are defined.

Click in the Reorder Quantity field.


Page 123

Step Action

26. In this example, we will order 50 items.

Click the x button.

27. Enter "50" into the Reorder Quantity field.



End of Procedure.

Perform Express Putaway

Procedure

During this lesson you will learn how to putaway inventory items using the Express Putaway

method.

CAPPS Financials

EUT Course

Page 124

Step Action

1. Click the Putaway Stock tile.

Step Action


3. The business unit will default based on user preferences. If necessary, update the

business unit before continuing.

Click the Search button.

4. Use the Express Putaway page to add items into a material storage location

(MSL).


Page 125

Step Action

5. The Receipt No. field is populated with "NEXT". CAPPS will assign an actual

receipt number when the Express Putaway page is saved.

6. The system defaults today's date into the Putaway Date field.

7. Use the Putaway Detail region to enter the information needed to place the

incoming materials into the material storage locations.

8. Multiple items can be putaway at once by inserting rows for each item to putaway.

Step Action

9. Use the Item ID field to enter the item ID for the item to be putaway.

You could use the magnifying glass to look up the value as an alternative to

typing in the item ID.

Click in the Item ID field.


CAPPS Financials

EUT Course

Page 126

Step Action

11. Use the Storage Location fields to identify the material storage location to be

used during the item putaway process.

Note: If a Default Putaway Location has been defined for the item, then the

system will automatically populate the storage location with the Default Putaway

Location values. For this exercise, we will use the Default Putaway Location that

was set up for the item.

12. Use to Total Unit Cost field to enter the item's cost.

Note: Total Unit Cost should be based on the unit of measure (UOM). For

example, if the UOM is EA (each), a quantity of two is being received, and a total

of $25.00 was paid for the items, the Total Unit Cost would be $12.50 each.

Click in the Total Unit Cost field.


14. Enter "12.50" into the Total Unit Cost field.

15. Next, enter the quantity of the item to be putaway.

Enter "25" into the Quantity field.



Page 127

Step Action

17. Click the Inventory button.

CAPPS Financials

EUT Course

Page 128

Step Action



Page 129

Step Action


CAPPS Financials

EUT Course

Page 130

Step Action


Step Action



Page 131

Step Action




End of Procedure.

Perform Auto Putaway

Procedure

During this topic you will learn about the auto-putaway process.

When items are received using the Purchasing module, a background process will run and

automatically move the items into inventory if the system has been configured for auto-putaway

and default putaway locations have been defined.

This topic will demonstrate what occurs during the receiving process and the impact of the auto-

putaway processing.

CAPPS Financials

EUT Course

Page 132

Step Action

1. Click the Receiving tile.


Page 133

Step Action


3. Begin by indicating the business unit associated with the receipt being entered.

Note: The business unit will default based on your user preferences. If necessary,

the value can be changed.

4. Each receipt is assigned a unique number for identification purposes.

'Next' indicates CAPPS will assign the next sequential number.


6. The PO Unit and Ship To field values default based on your user preferences.

In this example, the user was not assigned a default ship to location so it is blank.

7. The Start Date and End Date default based on the number of days appearing in

the Days +/- Today field. You can change the number days if necessary.

CAPPS Financials

EUT Course

Page 134

Step Action

8. Paper towels for purchase order 00000011648 have been received. You will

create the receipt for the items that will result in them being put away into

inventory as well.

Proceed with updating the search criteria.


9. Click in the Start Date field.

10. Click the x in the field.


12. Locate and select the desired purchase order.

Click the Sel checkbox for purchase order 0000001648..



Page 135

Step Action

13. Click the OK button to copy the select line(s) to the Maintain Receipts page.

14. The details associated with the purchase order appear. For this exercise, all ten

boxes of paper towels were received.

Note: Use the Receipt Qty to update the quantity received if necessary.

15. The INV Status field displays the inventory move status.

- Pending: Indicates that the receipt line is inventory-related and is pending

interface with CAPPS Inventory. Click the link to access the Inventory Putaway

Information for Line page, where storage location information can be reviewed

or entered.

- Moved: Indicates that the receipt line has been interfaced to CAPPS Inventory.

If the receipt line is not inventory-related, then this field is blank.

Step Action

16. Click the Pending link to access the Inventory Putaway Information page so

the serial numbers can be recorded.

CAPPS Financials

EUT Course

Page 136

Step Action

17. The Distribution Information group box contains the default putaway location.

The Putaway Location tab is used to modify the storage location for this item.

You will put the items away in a different location.

Step Action

18. Click the Putaway Location tab.

19. Click the Storage Location Search button.


Page 137

Step Action

20. Locate Storage Area WH99 and selection location aisle 1, row 1, and shelf 2 and

click the Select option.

CAPPS Financials

EUT Course

Page 138

Step Action



Page 139

Step Action

22. Click the Save button to save the receipt record.

Step Action

23. If the user preferences for the person recording the receipt has the auto-putaway

feature enabled, this message will appear indicating the auto-putaway process will

run when you click the OK button. This process automatically adds the received

items to inventory (puts away the items) so you don't have to run additional

processes.

If the user preferences are not set up for auto-putaway, then you will use Express

Putaway to update inventory.


24. CAPPS has now assigned a Receipt ID.

25. Also note that the Receipt Status has changed from “Open” to “Fully Received.”

However, the background process is still running. Once it completes successfully,

the Receipt Status will change to “Moved to Destination.”

CAPPS Financials

EUT Course

Page 140

Step Action

26. To refresh the page, exit the page and then come back in for receipt number

0000001297.

Click the Update/Display button.


Page 141

Step Action

27. Click the Receipt Number list.

CAPPS Financials

EUT Course

Page 142

Step Action

28. Click the contains list item.

Step Action

29. Enter "1297" into the Receipt Number field.


31. Click the 0000001297 link.

32. Notice the status has been updated to Moved to Destination.


End of Procedure.

Inventory Count

Set Up Cycle Counting Event

Procedure


Page 143

During this lesson you will learn how to set up a counting event.

Step Action

1. Begin by navigating to the Event Creation page.


CAPPS Financials

EUT Course

Page 144

Step Action

2. Click the Navigator button.

3. Click the Vertical scrollbar to scroll down.

4. Click the Inventory menu.

5. Click the Inventory Counts menu.

6. Click the Prepare Counting Event menu.


Page 145

Step Action

7. Click the Setup Counting Event menu.

Step Action



10. Use the Setup Counting Event - General page to define parameters for counting

events, such as the accepted level of discrepancy between system balances and on-

hand quantities during the reconciliation of inventory quantities. You can set the

level of discrepancy as a percentage, a dollar value of inventory, or both.

11. Use the Reconciliation Reporting group box to determine the discrepancies that

should appear on the reconciliation report.

12. If no values are entered in the Percent Tolerance and Value Tolerance fields,

then all discrepancies, no matter how small, will be identified in the report.

CAPPS Financials

EUT Course

Page 146

Step Action

13. Enter "5" into the Percent Tolerance field.

14. The Zero Qty Transaction History check box indicates that the Stock Quantity

Update process should create transaction entries for all items processed in the

count, including items with an adjustment of zero.

If you do not select this check box, the Stock Quantity Update process only

creates entries for items with non-zero adjustments.

15. Select the Blind Count check box to prevent the system balances from being

printed on the counting sheet. This means that you will need to enter the actual

count quantity for all items.

For non-blind counts, expected quantities are included on the count sheet listing.

The default expected quantities appear in the Quantity field on the counting

sheet.


Page 147

Step Action

16. The Cancel Unprocessed Items check box is used to indicate that the Stock

Quantity Update process should change the status of any uncounted items in a

cycle counting event to Canceled.

Uncounted items include those with status of New, Counting or Quantity Entered-

Hold.

This selection does not apply to physical inventory counting events. Before you

run the Stock Quantity Update process, you can change the status of items in the

counting event manually using the Item Counts page in the Update Counting

Event component.

17. If Distribution Types had been set up for accounting purposes, then you would

select the Distribution Type value that is to be used.

18. Click the Count Options tab.

19. The Physical Inventory - Count Option creates a physical inventory counting

event for the entire CAPPS Inventory business unit.

Before creating a physical inventory counting event, you must freeze the business

unit by selecting Prohibit Material Movements on the Inventory Definition -

Business Unit Definition page.

20. The Cycle Count option creates counting events for a subset of items in a

business unit.

You do not need to freeze storage locations to perform cycle counts. Inventory

operations can continue as usual, and the Stock Quantity Update process

accounts for those transactions that occurred after the counting event was created.

However, if you want to freeze a location for cycle counting, use the Materials

Storage Locations page.

Verify that the Cycle Count bullet is selected.

CAPPS Financials

EUT Course

Page 148

Step Action

21. Click the Cycle Count Option list.


Page 149

Step Action

22. The Cycle Count Option list allows you to narrow down the items that will be

selected for counting.

- Due to Count: This will create a cycle counting event to count those items that

are due to be counted based on the last cycle count date and the cycle interval

defined for each Utilization Type. The cycle interval values are defined on the

Utilization Types tab of the Setup Counting Event page.

- Family: This will create a cycle counting event for items in a specific item

family. Since DIR is not using item families, this option is not applicable.

- Item ID: This will create a cycle counting event for a specific item ID.

- Manual Count: This will create a cycle counting event for a manual

count. With a manual count, you would actually count specific items in inventory

before you create the counting event in CAPPS.

- Negative Balance: This will create a cycle counting event for items in storage

locations having a negative available quantity.

- Storage Location: Creates a cycle counting event for items in a specific storage

location or in a range of storage locations.

Click the Due To Count list item.

CAPPS Financials

EUT Course

Page 150

Step Action

23. Use the Zero Quantity Option list to specify whether or not you want items

without any quantity on hand to be included in the inventory count.

For this exercise, you will include all items. Confirm that Include All has been

selected.

Step Action

24. Click the Utilization Types tab.


Page 151

Step Action

25. Enter "s01" into the Utilization Type field.

26. The Cycle Interval (days) field is used to display the values that represent the

number of days between cycle counts. These are consecutive calendar days, not

the number of warehouse working days.

When you request the creation of a due date to count by counting event on the

Creation page, the Event Creation process calculates which items are due to count

by adding the cycle interval to the date of the last cycle count for the selection

utilization type. If the due-to-count calculated date is on or before the current date,

the system adds the item to the counting event.

27. Enter "30" into the Cycle Interval (days) field.

28. The Utilization Percent field is populated by the system each time the

Utilization Type Calculation process (IN_UTIL_AE) runs. The values represent

the percentage of items that belong to each utilization type.

29. The Review Period (days) field is for informational purposes only.

It indicates how often you want to review the utilization definitions for accuracy.

CAPPS Financials

EUT Course

Page 152

Step Action



End of Procedure.

Create Counting Event

Procedure

During this lesson you will learn how to create a counting event.

Step Action

1. Begin by navigating to the Event Creation page.

Click the Inventory Counts tile.


Page 153

Step Action


3. This process can be run by searching for an existing Run Control ID or you can

add a new value.


4. A Run Control ID is an identifier that, when paired with the User ID, uniquely

identifies the process you are running. The Run Control ID defines parameters

that are used when a process is run.

5. Creating a Run Control ID that is relevant to the process may help you remember

it for the future.

Enter "Count_Event" into the Run Control ID field.


CAPPS Financials

EUT Course

Page 154

Step Action

7. Use the Event Creation page to enter the request parameters. These parameters

will be used to define the processing rules and data to be included when the

process is run.

Step Action

8. Use the Process Frequency group box to define the interval at which the event

runs. You set the counting event to run every time the batch process runs in

CAPPS.

Click the Always option.

9. Use the Request ID field to enter a request identification for a counting event,

which defines a set of selection criteria for a process.

Enter "Count" into the Request ID field.

10. Enter "Cycle Count" into the Description field.


Page 155

Step Action

11. Use the Unit field to specify the business unit for which you perform inventory

count.

12. Use the Cycle Count Options page to enter the request parameters. These

parameters are used to define the processing rules and data to be included when

the process is run.

Click the Cycle Count Options tab.

Step Action

13. Use the Cycle Count Option list to specify the items to be included in the count.

Click the Cycle Count Option list.

CAPPS Financials

EUT Course

Page 156

Step Action

14. In the Cycle Count Option list:

Due to count option creates a cycle counting event to count items based on the

last cycle count date and the cycle interval.

Family option is used to create a cycle counting event for items in a specific item

family.

Item ID option creates a cycle counting event for items with a specific item ID.

Manual Count option is used to create a manual cycle count event for count

quantity data loaded from an electronic data collection device.

Negative Balance option is used to create a cycle counting event for items in

storage location with a negative available quantity.

Storage Location option creates a cycle counting event for items in specific

storage locations.

Step Action

15. For this lesson, you will process items based on storage locations.

Click the Storage Location list item.


Page 157

Step Action

16. Click the Range of Locations option.

17. Click the Storage Location Search (Alt+6) button.

CAPPS Financials

EUT Course

Page 158

Step Action

18. Click the Sel option.


Page 159

Step Action


Step Action

20. Click the Sel option.

CAPPS Financials

EUT Course

Page 160

Step Action



Page 161

Step Action


23. Notice the Process Instance number appears. This number helps you identify the

process you have run when you check the status.

CAPPS Financials

EUT Course

Page 162

Step Action


25. Use the Process List page to view the status of submitted process request.

26. Use the Refresh button to update this page until the process is complete and has a

run status of Success.


27. The Run Status is now in Success status.

Click the Details link.


Page 163

Step Action

28. Click the Message Log link.

29. From the message log you are able to identify the Counting Event ID

assigned. This ID number is referenced in the next processing steps.

Notice, in this example the ID is 4.


End of Procedure.

Generate Count Sheet

Procedure

During this lesson you will learn how to generate a counting sheet.

CAPPS Financials

EUT Course

Page 164

Step Action

1. Click the Inventory Counts tile.


Page 165

Step Action

2. Click the Create Count Sheet menu.



5. Enter "Count_Sheet" into the Run Control ID field.


CAPPS Financials

EUT Course

Page 166

Step Action

7. Use the Create Counting Sheet page to generate a printed listing.

For non-blind counts, the Create Counting Sheet process displays the system

balances in the Count Quantity field of each counting event detail line and

changes the status of the detail lines from New to Ready to Update Stock

Quantity.

For blind counts, the Create Counting Sheet process changes the status of the

counting event detail lines from New to Counting. The count quantity field of

each item record remains blank.

Step Action

8. In the Request ID field, enter a request identification that represents a set of

selection criteria for a report or process.

Enter the desired information into the Request ID field. Enter "Count".


Page 167

Step Action

9. A unique number is assigned to each counting event when it is created.

Even though there can only be one counting event open at a time, Event ID is a

required field.

Enter "4" into the Counting Event ID field.

10. For this exercise, you want to generate a printed report.

Click the Print Listing option.

11. Click the Run button to schedule the report to run.

Step Action

12. Click the OK button to initiate processing.

CAPPS Financials

EUT Course

Page 168

Step Action



Page 169

Step Action

14. Use the Refresh button to refresh the processing status.


15. You will use the Report Manager to check the status and view your report.

Click the Report Manager link.

Step Action

16. Use the Administration page to view the status of submitted process requests.

Click the Administration tab.

CAPPS Financials

EUT Course

Page 170

Step Action

17. Click the IN Counting Sheet link.

18. At this point, you can go out to the warehouse or storage area and perform the

actual inventory count. Once you have finished, you will return to CAPPS and

record your results.


End of Procedure.

Update Counting Event

Procedure

During this lesson you will learn how to update the counting event to reflect the actual count

results.


Page 171

Step Action


CAPPS Financials

EUT Course

Page 172

Step Action

2. Click the Update Count menu.


4. You can use the Business Unit, Counting Event ID and/or Counter Header

Status field to search for the counting event for which you need to record results.

Note: If you were to click on the Search button, all Counting Event IDs,

including ones that are closed, would be displayed.

5. Enter "4" into the Counting Event ID field.



Page 173

Step Action

7. Click the Item Counts tab.

CAPPS Financials

EUT Course

Page 174

Step Action

8. Click the Search button to locate items that were included in the cycle count.


Page 175

Step Action

9. You can refer to the counting sheet you generated earlier to locate specific item

whose count needs to be updated in CAPPS. Or, you can retrieve all items that

were included and proceed with making the necessary updates.


10. The item's information is populated into the Count Items group box. Proceed

with entering the quantity noted during the inventory count by referring to your

printed Counting Sheet.

CAPPS Financials

EUT Course

Page 176

Step Action

11. Enter "3" into the Count Qty field.

12. The Date/Time field and Count Item Status are populated once this entry is

saved.



Page 177

Step Action

14. You can search for items based on description.

Enter "mop" into the field.


16. The mop head item appears. Proceed with updating the quantity.

CAPPS Financials

EUT Course

Page 178

Step Action

17. Click in the Count Qty field.




21. The Count Item Status field changes from Counting to Ready to Update Stock

Quantity (which you will learn more about later in this exercise).

22. When taking inventory, you may come across an item that did not appear on the

counting sheet. In order to update an item's quantity in this situation, you will

need to enter the Item ID directly into the Item ID field. To do this, a new row

must be inserted.

Click the Add a new row at row 4 (Alt+7) button.


Page 179

Step Action

23. Begin by entering the item ID that was counted.



Step Action

25. From the list of storage locations, select where the item is located.


CAPPS Financials

EUT Course

Page 180

Step Action

26. Click in the Count Qty field.






End of Procedure.

Print Reconciliation Report

Procedure

During this lesson you will learn how to print the Reconciliation report.


Page 181

Step Action

1. Begin by navigating to the Reconciliation Report page.

Click the Inventory Counts tile.

CAPPS Financials

EUT Course

Page 182

Step Action

2. Click the Reconcile Count menu.



5. Enter "Reconcile" into the Run Control ID field.


7. Use the Reconciliation Report to review discrepancies between the actual count

and the quantity expected for physical inventory and cycle counts.


Page 183

Step Action

8. Enter "RECON" into the Request ID field.

9. Enter "4" into the Event ID field.


CAPPS Financials

EUT Course

Page 184

Step Action



Page 185

Step Action


CAPPS Financials

EUT Course

Page 186

Step Action


14. Click the Report Manager link.

Step Action



Page 187

Step Action

16. Click the IN Reconciliation link.

17. The report includes details such as the item ID, description and location.

You can also view the system quantity vs. the count quantity.


End of Procedure.

Update Stock Quantity

Procedure

During this lesson you will learn how to update inventory stock quantities.

CAPPS Financials

EUT Course

Page 188

Step Action



Page 189

Step Action

2. Click the Update Stock Qty menu.



5. Enter "Update" into the Run Control ID field.


CAPPS Financials

EUT Course

Page 190

Step Action

7. Click the Always option.

8. Enter "Update" into the Request ID field.

9. Enter "Update Stock Quantity" into the Description field.

10. Enter "4" into the Event ID field.



Page 191

Step Action


CAPPS Financials

EUT Course

Page 192

Step Action



Page 193

Step Action


15. Click the Inventory button.

Step Action


CAPPS Financials

EUT Course

Page 194

Step Action



Page 195

Step Action


Step Action


CAPPS Financials

EUT Course

Page 196

Step Action




Page 197

Step Action

22. Click the Lot list.

CAPPS Financials

EUT Course

Page 198

Step Action

23. Click the Count ID list item.

Step Action



Page 199

Step Action

25. Click the Look up Item ID (Alt+5) button.

26. Click the MOP HEAD 24OZ WHITE link.



End of Procedure.

Inventory Inquiry & Reporting

Run Delivered Inventory Reports

Procedure

During this lesson you will learn how to run a CAPPS inventory report.

CAPPS Financials

EUT Course

Page 200

Step Action

1. During this topic you will learn the basics for running delivered inventory reports.



Page 201

Step Action

2. Click the Reports menu.

3. Click the Stock Status menu.



6. Enter "Status" into the Run Control ID field.

CAPPS Financials

EUT Course

Page 202

Step Action


8. Enter "Status" into the Request ID field.

9. Click the Range of Items option.

10. Click the Look up From Item ID (Alt+5) button.

11. Click the S01-610 link.

12. Enter "S01-910" into the To Item ID field.

13. After defining the report parameters, click the Run button.


Page 203

Step Action

14. Click the OK button to initiate the report generation process.

CAPPS Financials

EUT Course

Page 204

Step Action

15. You are returned to the processing parameters page. Next you will navigate to the

Process Monitor page which is used to monitor the process' progress and view the

report output.

16. Notice the Run Status of your process is Queued and the Distribution Status is

N/A.


Page 205

Step Action

17. The report will be available for viewing once the Run Status reaches Success.

Click the Refresh button to periodically refresh the status.

18. Click the Report Manager link.

CAPPS Financials

EUT Course

Page 206

Step Action



Page 207

Step Action

20. Click the IN Stock Status link.

21. The report appears.


End of Procedure.

View Inventory Balances by Location

Procedure

During this lesson you will perform an inquiry.

CAPPS Financials

EUT Course

Page 208

Step Action

1. Click the Manage Inventory button.


Page 209

Step Action

2. Click the Item Balance by Storage Loc object.




6. Use the Item Balance By Location page to review inventory balances by

location.

CAPPS Financials

EUT Course

Page 210

Step Action

7. Click the Item Balance By Unit link.

8. Use the Item Balance By Unit page to review inventory balances, including

reserved and available quantities.


Page 211

Step Action

9. Click the Item Fulfillment Status link.

10. Use the Fulfillment Status inquiry to review request's status.


End of Procedure.

eut course inventory (315)cappstraining.cpa.texas.gov/courses/fin/315_inv/print/capps_315... · eut...

Documents