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European workshop Defining electronic standards and procedures for the exchange of student curriculum data between Higher Education Institutions

9th November 2007 CRUI - Conferenza dei Rettori delle Università Italiane Rome, Italy

Welcome Defining common standards for course description and student curriculum data is very important to all of us. Your great interest shown in this topic and the wide range of international experience you have in this area encouraged us in organising this event. Today we welcome you in the name of all event’s partners to examine the current situation in the different countries and define a common vision for new future European standards. We are looking forward to an inspiring and productive day with you! Vittorio Ravaioli & Stéphane Velay Kion director unisolution director

Programme (morning) 09:00 - 09:45

Welcome Dott.ssa. Emanuela Stefani, CRUI’s Executive Director Introduction and goals of the workshop Simone Ravaioli, Kion Stéphane Velay, unisolution

09:45 - 11:00

Best practices (1) National Student Master File: collecting student data in Italy Dott. Marco Lanzarini, CINECA Graduates’ data collection for analyses of the internal and external effectiveness of Italian Universities Alberto Leone, Consorzio Interuniversitario Alma Laurea Communication and data transfer between partner institutions within international mobility activities Manuel Dietz, unisolution Architecture and procedures for the exchange of student data using eGovernment standards Prof. Hermann Strack, Hochschule Harz Experiences of issuing and authenticating Degree Certificates and European Diploma Supplements online Andy Dowling, Digitary EUROPASS Mobility, a standard template for the detailed recording of trans-national learning experiences within the European Union Stéphane Velay, unisolution

11:00 - 11:30

Coffee break

11:30 - 12:45

Best practices (2) Postsecondary Education Standards Council (PESC) in the United States David K. Moldoff, AcademyOne The Ladok Consortium and LadokPing; a solution for student data exchange on a national level Jonas Brorsson, Ladok Consortium - Mikael Berglund, Umeå universitet Exchanging Course-Related Information (XCRI) in the UK Dr. Mark Stubbs, Manchester Metropolian University Course Description Metadata (CDM) in Norway and France Stéphane Velay, unisolution European University Information Systems (EUNIS) Lígia Maria Ribeiro, Universidade do Porto

Programme (afternoon) 12:45 - 14:00

Lunch

14:00 - 15:15

Open discussion 1 Perspectives of using international standards for exchanging student data: consequences for current projects, new opportunities Moderation: Vittorio Ravaioli, Kion - Manuel Dietz, unisolution

15:15 - 15:45

Coffee break

15:45 - 16:30

Open discussion 2 Steps toward an international standard for exchanging student data: requirements, constraints, approaches and dissemination Moderation: Vittorio Ravaioli, Kion - Manuel Dietz, unisolution

16:30 - 17:00

Conclusion and next steps Simone Ravaioli, Kion Stéphane Velay, unisolution

Map & venue

Venue CRUI - Conferenza dei Rettori delle Università Italiane Palazzo Rondanini Piazza Rondanini, 48 I-00186 Rome

List of participants Austria Technische Universität Graz Franz Haselbacher [email protected]

Austria Technische Universität Graz Michael Seitlinger [email protected]

Belgium Higher Education EMEA, Oracle Lucas Heymans [email protected]

Belgium Higher Education EMEA, Oracle Luba Schuyler [email protected]

Germany Datenlotsen Informationssysteme GmbH Nils-Joachim Bauer [email protected]

Germany Hochschule Harz Hermann Strack [email protected]

Germany unisolution GmbH Manuel Dietz [email protected]

Germany unisolution GmbH Stéphane Velay [email protected]

Ireland Digitary Jonathan Dempsey [email protected]

Ireland Digitary Andy Dowling [email protected]

Italy CINECA Marco Lanzarini [email protected]

Italy Consorzio Interuniversitario Alma Laurea Alberto Leone [email protected]

Italy KION Simone Ravaioli [email protected]

Italy KION Vittorio Ravaioli [email protected]

Italy University of Rome 3 Luciano Russi [email protected]

Italy LUMSA - Libera università Maria SS. Assunta Vincenzo Lezzi [email protected]

Italy Università degli Studi di Napoli Federico II Francesco Manzoni [email protected]

Italy Università degli studi di Padova Filippo Donà Dalle Rose [email protected]

Italy Università degli studi di Padova Sabrina Marchiori [email protected]

Italy Università degli studi di Trento Micaela Bellu [email protected]

Italy Università degli studi di Trento Paolo Zanei [email protected]

Lettland Mykolo Romerio Universitetas Saulius Marciulaitis [email protected]

The Netherlands European Association for International Education Herman de Leeuw [email protected]

Portugal Universidade do Porto Lígia Maria Ribeiro [email protected]

Portugal Universidade do Porto Gabriel David [email protected]

Portugal Universidade Fernando Pessoa Feliz Ribeiro Gouveia [email protected]

Spain Sigma Gestión Universitaria, AIE José Luis Poy [email protected]

Spain Sigma Gestión Universitaria, AIE Juan Souto [email protected]

Sweden Ladokkonsortiet Jonas Brorsson [email protected]

Sweden Umeå universitet - Ladokkonsortiet Mikael Berglund [email protected]

Sweden Umeå universitet - Ladokkonsortiet Stefan Lundkvist [email protected]

Sweden Gartner, Higher Education Strategies Jan-Martin Lowendahl [email protected]

Switzerland Evento, Balzano Informatik AG René Müller [email protected]

United Kingdom HESA – Higher Education Statistics Agency Andy Yonell [email protected]

United Kingdom Manchester Metropolitan University Mark Stubbs [email protected]

USA Academy One David Moldoff [email protected]

USA instructional Media + Magic Inc. Jim Farmer [email protected]

USA Sigma Systems Randy Timmons [email protected]

eXchanging Course Related InformationXCRIRelated InformationeXchanging Course http://www.xcri.org

XCRI-CAP Overview

How XCRI-CAP works

Providers

The XCRI Course Advertising Profile is an open specification for producing and aggregating collections of courses offered by providers

Find out more

The technical architecture of XCRI-CAP is a very simple web-based approach. Universities, colleges and training providers each offer an XML document describing their courses. Aggregators (such as discovery and guidance services) periodically poll each provider to obtain the latest version of their course catalog using a standard request. The aggregator combines the results to create a catalog to use for searching and for adding features

By offering a single XML-based catalog, providers avoid the costs of manual data-entry into multiple systems. By making their offerings visible on the web in an easy-to-process, open fashion, providers open the door to new web-based services being created that help market their offerings or add value in other ways.

XCRI-CAP is not sector-specific, and is being adopted by both Higher Education and 14-19 providers.

An XCRI-CAP provider is an organisations that offers information about their courses using the XCRI-CAP XML specification. Providers create XCRI-CAP catalog documents by collecting together their courses and offerings and describing them in a single XML document, typically served from their organisation's website. A single XCRI-CAP catalog can be used to supply course information to multiple aggregators.

You can find a lot more information on XCRI and XCRI-CAP from our website at http://www.xcri.org

This work is licensed under the Creative Commons Attribution 2.0 UK: England & Wales License. To view a copy of this license, visit http://creativecommons.org/licenses/by/2.0/uk/ or send a letter to Creative Commons, 171 Second Street, Suite 300, San Francisco, California, 94105, USA.

AggregatorsAn XCRI-CAP aggregator is an organisation that collects together XCRI-CAP catalogs offered by one or more providers.

Aggregators can offer a range of services, including enabling users to find learning opportunities on a regional, sectoral or national level, offering advice and guidance, or supporting personalised lifelong learning.

for the internal delivery units in an organisation, value is generated by XCRI-CAP in the form of internal efficiency gains as a result of the business process improvements implemented to support readiness for exposing course data for external audiences using XCRI

Preparing for XCRI-CAP

Providing XCRI-CAP

Aggregating XCRI-CAP

value is generated in the form of strategic capability as the institution better understands the nature of its offering portfolio when combined into a single XCRI catalog,, leading to opportunities for improved quality assurance, standardisation, and consolidation of duplicate offerings

Going furthervalue is generated for the provider in the form of new business opportunities and revenue-sharing partnerships that result from opening up the data network using XCRI. For the aggregator, the availability of the provider data via XCRI enables new added-value business models that build upon the provider's offerings.Open Process

XCRI is an open, community-driven process supported by the Joint Information Systems Committee of the UK Higher and Further Education funding councils. XCRI is focussed on creating practical specifications that are validated with real systems and data in institutions today, but which drive improvement and new opportunities for the future. XCRI are now engaged with standards organisations to ensure a viable future for XCRI-CAP.

value is generated for the provider in the form of cost savings on data input from the use of XCRI by aggregators. For the aggregator, value comes from the availability of additional providers in the market, and from shifting some responsibility for QA of basic data from its central process to the provider

Who We Are Established in 1997 and located in Washington, D.C., the Postsecondary Electronic Standards Council (PESC) is a non-profit, community-based, umbrella association of colleges and universities; professional and commercial organizations; data, software and service providers; and state and federal government agencies.

Our Mission PESC’s mission is to lead the establishment and adoption of data exchange standards in education. The goals of the mission are to enable the improvement of institutional performance and foster collaboration across educational communities in order to lower costs, improve service, and attain system interoperability.

The Standard The Postsecondary Electronic Standards Council (PESC) has brought the education community together and facilitated the creation of a comprehensive, open standard for technology and data exchange that is transforming the education landscape. The PESC standard, a best practices model enabling the exchange of student services data, streamlines administration and management of data affording more time to focus on the needs of students. With PESC, once student data is entered, administrators can rely on the accuracy and quality of that data without having to enter it again or develop additional interfaces. Software applications generate the transactions that are needed to integrate the student into the campus system. These transactions are based in the latest technology — eXtensible Mark-Up Language (XML). With a standard method of communicating and a standard for transporting the data, all software applications can be synchronized harmoniously.

Email: [email protected] Voice: (202) 261-6516

Postsecondary Electronic Standards

Council

1250 Connecticut Avenue, NW, Suite 200 Washington, DC 20036

More information: www.pesc.org

UMEÅ UNIVERSITY Ladok Division Mikael Berglund

Presentation

2007-11-06

Umeå University 901 87 Umeå. Phone: 090-786 66 99. Fax: 090-786 70 46 E-mail: [email protected]

The Swedish LadokPing System

Introduction As a result of co-operation among Swedish higher education institutions there are two common national computer based systems used in student administration in Sweden. NyA is the national system for student admission and Ladok is the national system for study documentation. All institutions co-operate in student administration and own the Ladok system portfolio through a consortium, but every institution has its own Ladok application and Ladok database. Ladok contains and produces data regarding courses, admission conditions, examination, etc. All data regarding every student; application, admission, course registrations, study performance, diplomas, etc. is also stored in Ladok. LadokPing A high degree of student mobility in Sweden addresses the need for information exchange between institutions. Lately, the growing need for students to access to their own registrations and achievements has resulted in the development of a new technological platform. Through the LadokPing application, students can now access their study achievements nation-wide. With the same application, student aid officers can view students' results in order to make a decision on new or prolonged grants. Architecture LadokPing is a J2EE service built on EJB 2.0 for business logic and Struts 1.2 for the web GUI. The system runs on JBoss version 4 and the built-in Tomcat 5. The communication is threaded in the EJB container using RMI over HTTPS as the transport. When a request is created, it is sent to the other nodes in a separate thread. This is done to minimize the latency in the LadokPing network. In most cases the response is received in 1-3 seconds. A SOAP interface is also available for easier programmatic access to the LadokPing network. Security and trust between nodes is composed of mutual authentication through HTTPS and a common PKI. Information model The following data is exchanged: student address, admissions, course registrations, finished courses with their grades, recognition of foreign or external credentials, postgraduate information and degrees. Separate GUIs exist for different user groups. Versioning Since the system is deployed at nearly 30 institutions in Sweden, it is usually not possible to upgrade every node at the same time. The services are versioned through the standard Java version API. When the changes become incompatible between upgrades, the version number is increased. This is only necessary when the semantic differences are too great to handle (i.e. Bologna conversion). The LadokPing architecture could also be realized with pure asynchronous messaging, using the Scatter-Gather pattern and a centralized message bus. This would make configuration easier by having only one server to communicate with for each node in the network, but it would make the network more fragile with one central place of failure.

Rome, 9 November 2007

Electronic Graduation Documents

Digitary is used by universities and other higher education institutions for the issuing and authentication online of official electronic graduation documents. Electronic documents issued by institutions through the system include degree certificates, European Diploma Supplements and official transcripts of results. Digitary is the emerging European standard for issuing electronic graduation documents. Exchange of Curriculum Related Data

Andy Dowling, Digitary founder and CTO, will present institutions’ experiences of electronic graduation documents and lessons for the exchange between institutions of secure curriculum related data. Digitary Workflow for Electronic Graduation Documents

1. Officials of issuing Institutions sign electronic graduation documents using unique electronic identities. The resulting documents are made available to graduates through the Digitary system, which is accessed through the institution web sites.

2. Graduates access the system and create Document Shares that define who has the right to access their documents (addressing Data Protection legal requirements).

Graduates give Document Shares to Relying Parties, such as prospective employers or other higher education institutions by sending emails from within Digitary or by providing Share web links.

3. Relying Parties, such as potential employers, use Document Shares to access documents at issuing institutions’ web sites and see the result of authentication checks carried out in real time.

Contact Details

Jonathan Dempsey, Commercial Director +353 87 8515508 (mobile) [email protected]

Andy Dowling, CTO +353 87 6678910 (mobile) [email protected]

DIGITARY, Invent Building, Dublin City University, Dublin 9, Ireland. www.digitary.net.

Issuing University

Graduate Employer

BBoollooggnnaa PPrroocceessss eelleeccttrroonniiccaallllyy – student data exchange – secure and legally binding

Bologna Process and University Administrations

In order to establish a European Higher Education Area by 2010 the

involved 46 European states (Jan. 2007) agreed within the Bologna

Process on common aims concerning the restructuring of study

programs and academic degrees at universities. Different

measurements are about to be implemented to reach more

comparability and compatibility for these study programs and

academic degrees:

Bachelor Degree and Master Degree study programs

Modularization of study programs

Increased international acceptance of exam certificates and study programs workloads – by use of

Diploma Supplements and European Credit Transfer System (ECTS)

Increased support for the mobility of students and lecturers between universities.

Student and Exam data exchange within the Bologna Process nowadays – TOR Nowadays, study and exam results, achieved by students during their “studies abroad” at guest/host

universities, are given to the student in paper based form as a so called “transcript of records” (TOR)

according to the Bologna Requirements, including the ECTS credit points and grades. Therefore a lack of

security, standardization and efficiency concerning the TOR exchange is obvious.

eBologna/XStudy/XUni: eTOR – legally binding & security – by eGov. Standards

As an innovation, for the fully electronically exchange of TOR between universities, we propose to use

established eGovernment standards (like OSCI) to exchange such eTORs securely and legally binding. OSCI is

a well established eGovernment standard in Germany (OSCI – Online Services Computer Interface), which is

currently undergoing further standardization including European interoperability. In OSCI some (security)

functions are integrated: two encrypted envelopes for privacy (for content & transport data); including

(qualified) signature of content data (like eTOR) for legally binding and integrity/authenticity of the content;

proof of delivery between sender/receiver; use of XML Schema for structuring of content data.

Prof. Dr. Hermann Strack Departm. of Autom. and Computer Science Project SeDiGov – Security, Distribution, eGovernment Friedrichstr. 57-59 D-38855 Wernigerode Germany Phone: +49 3943/659 – 307 or -341 Fax: +49 3943/659 – 399 Mail: [email protected] http://kompetenzzentrum.hs-harz.de

Rome, 9 November 2007

National Student Master File: collecting student data in Italian Higher Education Institutes Dr. Marco Lanzarini, Director of CINECA, will present the most significant experience in defining electronic standards and procedures for the exchange of student curriculum data in Italy. The project is called ANS (Anagrafe Nazionale Studenti), or National Student Master File. ANS ANS (Anagrafe Nazionale Studenti) is the National Student Master File which was created to monitor the implementation of the Italian University reform in 1999, according to the Bologna Process guidelines. It serves as tool for the Ministry of University and Research to oversee the academic planning processes and assess the deployment and compliance to the reform’s requirements. The data exchange process flow All Italian Universities (88) are called to send information about student careers [enrollments, examinations, credits, drop-outs, graduations,….] on a monthly/quarterly basis to the Ministry. The data is electronically transmitted in XML format and stored into a single national database. The Ministry makes the information accessible via a web-portal through a reserved section (only for universities) and a public one (open to all users). Cineca provides the technological infrastructure (hardware and sofware) enabling the electronic data exchange.

Graduates data collection for analyses of the internal and external effectiveness of Italian Universities Alberto Leone Consorzio Interuniversitario AlmaLaurea, Viale Masini 36, 40126 Bologna (BO), Italy [email protected] Abstract All the activities of AlmaLaurea Consortium are based on the graduates database. When approaching the end of his/her studies, the graduating student registers to the AlmaLaurea website, fills a survey. The survey collects several and different information: contact address for being contacted by the companies or by the ALMALAUREA staff for interviews and surveys, further description of the H.E. studies (previous degrees, study experiences abroad, details on the degree which is about to be obtained), self-assessment of his/her language and IT skills, intentions and future prospects (intention to continue studying or entering the job market), economic and social family background. This information - which is only used for statistical purposes - is, of course, not accessible through the database and is disseminated only in the aggregate form under strict protection of the graduates’ privacy [1]. The Universities which are part of the Consortium regularly send in the documentation concerning the graduates complete with personal data, information on the degree (date of graduation, mark, title of the thesis, ...) and on the qualification required to get access to the University (high school diploma, mark). All this information is arranged according to a standard format. It is analyzed by the Consortium staff who detect any inconsistency or incompleteness. At the end of the validation process, the administrative data are combined with the data collected through the questionnaires to develop a new CV structure. The “certified” curriculum vitae is kept updated by the graduate by using a different editing interface. In fact, the “administrative” data provided by the University and validated by the staff cannot be freely edited by the graduate: he/she can only report any inaccuracy to the University staff who will then enter the required change. Furthermore, after graduation the CV may be integrated by additional information concerning the training and working experiences gained after graduation. With more than 13 years of history, the ALMALAUREA database is not only an unequalled database for the search of fresh graduates but also as a potential source of candidates for those positions where sound working experience is required (50 Universities, 950,000 graduates, 180,000 new graduates every year - 67% of Italian graduates). The database is further enriched with information about training and working experiences after graduation collected by CAWI/CATI (Computer Assisted Web/Telephone Interview) technologies. The surveys are collected 1, 3 and 5 years after graduation with response rates from 79% up to 85% [2]. This paper will describe the process and the technical solutions adopted to collect the necessary data from graduates and universities. [1] Il profilo dei laureati 2006, Consorzio Interuniversitario AlmaLaurea, Bologna (see also

previous works 1994 - 2005) http://www.almalaurea.it/eng/universita/profilo/

[2] Condizione occupazionale dei Laureati. Indagine 2006, Consorzio Interuniversitario AlmaLaurea, Bologna (see also previous works 1998 – 2005). http://www.almalaurea.it/eng/universita/occupazione/

About AlmaLaurea Born in a narrow basement of the University of Bologna in 1994, the ALMALAUREA project has made a name for itself over the course of its first 13 years of activity as a highly qualified component of the entire Italian university system. It aims at monitoring the quality of the formative processes of graduates as well as their occupational condition and at facilitating the intersection between demand and supply of qualified labour. The institutionalisation as an inter-university consortium and the growing voluntary membership of an ever more substantial number of universities (50 universities, 67% of Italian graduates, with 950,000 curricula vitae stored in a databank, 180,000 new records every year) has rendered ALMALAUREA a nearly indispensable point of reference for the universities’ governing bodies, for analysts, students, teachers, and for businesses seeking qualified personnel. ALMALAUREA’s uniqueness lies in having created an integrated system capable of guaranteeing documentation which is complete (universities are accepted into the Consortium on condition that they make available information on their entire student body), periodic (the surveys are taken at regular intervals), well-timed (year after year, a ‘snapshot’ of the universities’ internal and external performances may be obtained) and updatable (the databank is ‘living’ to the extent that the curriculum vitae are updated by the graduates themselves and therefore kept up with the graduates’ professional pursuits). All of these factors are made possible by the extended use of information technologies, both for managing the graduate databank and for disseminating its services via the Internet. In 2005 AlmaLaurea, together with 4 European Universities starts the EAL-NET project (www.eal-net.org), the extension of ALMALAUREA to different European countries: with an experimental approach aimed to introduce a common framework to make possible comparison among graduates from different countries and the graduates occupation and job mobility on the European labour market. Enterprises for the first time will have at their disposal a great comparative, multilingual and trans-national tool based on certificated degrees, young people competences and first job experiences belonging to several European H.E. Institutions with different national backgrounds. http://www.almalaurea.it http://www.eal-net.org

EUNIS European University Information Systems www.eunis.org Association "loi de 1901"

Address (president) : Université Joseph Fourier, DSI-GU, BP53, 38041 Grenoble Cedex 9 - France Tel : +33 4 56 52 90 30 e-mail: [email protected]

What is EUNIS? EUNIS (see: www.eunis.org) is the Association of Information Technology (IT) services in European Higher Education and Research (HE & R). Founded in 1993, EUNIS aims to encourage cooperation between its members, and also with other organisations and industry suppliers. From 2004 (before that, the members where national organisations in 22 European countries), EUNIS members are mostly HE & R institutions IT managers (today around 120), as well as some associate members outside Europe and corporate members representing the industry. What does EUNIS do? To date, EUNIS organized thirteen annual conferences. The next one will be held in June 2008 on the campus of Aarhus, in Denmark. Theses events are attended by several hundreds of delegates. At each conference, EUNIS awards the best paper, as well as the “excellence” university-made software. EUNIS also organizes special events, like the “Rectors seminars” with the EUA (in 2006, “Impact of the Bologna Process on IT in universities”), or the e-learning Task Force seminars. EUNIS has agreements and cooperates with other European and international associations, including, but not only: EUA (joint events, ITBol project), HUMANE, TERENA (Earnest), EDUCAUSE (a bigger association in the US), CAUDIT (the equivalent association in Australia), and recently ASAUDIT (the equivalent association in South Africa).

September 2007

KION at a Glance: • Develops software systems for academics and student services management • Made up of over 110 people, all over in Italy • Turn over 2006: 10 M€ KION SpA (www.kion.it) is a private company, controlled by CINECA, (www.cineca.it), the leading consortium of Italian Universities, active in the University Information Systems space. KION develops and supports ESSE3, a Student Management Systems for Higher Education in Italy, which are currently installed in more than 75% of all Italian universities (about 63 Uni-versities and about 1.300.000 students).

CINECA is a Consortium of 31 Italian Univer-sities, the Ministry of University and Research and the National Research Council (CNR). CINECA is the most important computing centre in Italy and one of the most advanced in Europe, ranked among the top worldwide supercomputing organizations What CINECA does: • Information System for Universities • University Accounting (CIA) • University HR (CSA) • Academic and Student Services • Management and support systems for the MIUR (Ministry of University and Research) • Scientific computation for public research

CINECA the consortium

the product

ESSE3 is a Student Mgmt Systems developed and supported by KION: this system is designed to guar-antee maximum compliance and flexibility in the applica-tion of the domestic regula-tions set forth by the Minis-try of Education and com-plements and integrates with the other services de-veloped by CINECA for Ital-ian Universities. ESSE3 manages the entire student life-cycle through-out his/her academic career. It is the administrative soft-ware used to enroll, register for exams, pay taxes and also collaborate in e-learning environment. ESSE3 is “Bologna Process” compliant as it provides the Diploma Supplement docu-ment, according to ECTS criteria, to improve compa-rability of credits and grades between different educa-tional systems, to improve free mobility of students.

KION the company

www.unisolution.eu

Services and Portals

Consulting Servicesunisolution offers a wide range of consulting services for Institutions of Higher Education including:Consulting for international activities- auditing of the institution’s international activities- definition of a new international strategy and corresponding tactics

and organisation- change managementConsulting for moveon- preparation and monitoring of the installation and implementation

of moveon- improvement of the usage of moveon- combined on-site consulting and training for moveon

Individual Projectsunisolution designs and develops individually adapted software solutions for renowned international educational institutions. Some project partners include:

Company profile

unisolution specialises in the development of high quality soft-ware solutions and services for Institutions of Higher Education. unisolution was founded in 2001 following the development of the software moveon for international relations management in the International Office at the Technical University Darmstadt.

Today more than 1,500 colleagues in 275 institutions across 13 European countries are using unisolution software and services to support their international activities and manage more than 50,000 exchange students yearly.

Software

moveon is the European standard software for the management of international co-operations and mobility. moveon incorporates all the data and processes required for the daily management of the International Office. It simplifies all the tasks involved, improves the general efficiency and allows the easy management and controlling of all international activities.

“Our international team has many years of practical experience working in the area of international education and as a result has a broad understanding of the entire work process involved. With the constant exchange of experiences and ideas with more than 275 in-stitutions using our software and services, we continue to develop efficient solutions for higher education and provide competent support services to all our customers.”

Manuel Dietz, unisolution GmbH

movein is the standard tool for the management of the student ap-plication and admission process. Applicants are guided through an innovative and highly adaptable online interview and application pro-cedure. The user-friendly admission management interface supports both centralised and decentralised admission processes.

Workshops and Trainingsunisolution organises workshops and trainings series which deal with current topics of interest to the International Office. Regular workshops provide the opportunity to meet and discuss important issues with unisolution and colleagues from other institutions. With your participation you can actively help develop new tools to support you in your international activities. Alongside thematic training series unisolution also provides regular training sessions for all software products. Each training session is adapted to suit the needs of all types and levels of users.

moveonnetmoveonnet is the online guide to higher education worldwide con-taining useful tools and information to support the daily activities in the International Office. moveonnet currently contains information about more than 4,500 Institutions of Higher Education including university rankings, network memberships, courses of study avail-able and country specific information. More than 800 institutions are currently registered in moveonnet and actively updating their details in the online portal.

IT Solutions for Higher Education

C O M P A N Y

The company, Datenlotsen Informationssysteme GmbH was founded in 1993 and is based in

Hamburg, Germany and is a leading provider of integrated Campus Management Systems today.

The company Datenlotsen began to build up the business division “Campus Management” in 1999.

Today a continuously growing team of more than 65 specialists are working on the design and the

development of campus systems based on the most modern information technology. Leading

educational institutions and enterprises are using Datenlotsen software for innovative and enterprise

critical news services. Campus Management solutions provide purposeful digital support for learning

and research - individualized, interdisciplinary and in an international context.

The Credo “for future education” determines the work of the Datenlotsen.

P H I L O S O P H Y

Educational institutions as knowledge mediating and knowledge generating organizations are facing

special challenges due to the transformation to a knowledge society.

On the one hand they must satisfy the rising number of students, the risen mobility of students, the

international competition concerning the best lecturers and students, the procurement of as much

third-party means as possible and the introduction of new academic structures - such as Bachelor

and master degrees. On the other hand process structures which have developed over many years,

sinking personnel numbers and sinking budgets, a multitude of internal and external players and

processes all exert influences on the educational institution. Beyond that they must also confront

the increasing competition of non university institutions, which also make a contribution, for their

part, to the knowledge society.

CampusNet bridges the typical gap between the need of a high performance, integrated IT support

and the isolated solutions which usually exist.

CampusNet digitizes the different business processes of educational institutions and is a platform for

central organization, information and interaction for students, lecturers and the educational

institution’s administration alike.

The CampusNet approach

The challenges facing the educational institutions concern the whole of teaching, research and

management. Therefore only a holistic view and support of the institution's core processes, as well as

the control and support processes are meaningful. The philosophy of CampusNet is thus, that

• only an integrated view of all processes and functions can lead to synergies and only so is it

possible to minimise expenditure and costs.

• all users will have individual and personalised information and service made available

• highest data integrity is guaranteed thanks to a central data management in the CampusNet

database.

• all new functions and routines are being developed in the same standard software

• the software can be easily integrated into existing IT infrastructures.

1 From www.unisolution.eu/news/2007_workshoprome 15 November 2007

European workshop: defining electronic standards for Higher Education Defining electronic standards and procedures for the exchange of student curriculum data between Institutions of Higher Education within international mobility

Background: As a result of the growing internationalisation of higher education in Europe which is also supported by the new Lifelong Learning Programme, an increasing amount of students are spending time at numerous institutions during their course of studies. It is therefore necessary that all institutions visited by the student can access and manage the student's complete curriculum data in their student management systems. This data should include all the courses attended and grades attained by the student at all previously visited institutions and is the basis for ECTS / diploma supplement. The standard format for the data exchange should be based on the existent standards for the description of study programmes and course units (CDM, XCRI, etc) completed with information regarding the participation of students in course units. An online collaborative platform is to be defined for the request and exchange of data among partner institutions. Date: 9th November 2007 Place: Rome, CRUI-Conferenza dei Rettori delle Università Italiane Contact: Stéphane Velay Tel: +49 711 25 35 91 60 Fax: +49 711 25 35 91 89 Email: [email protected] Target group: Decision-makers at consortiums of Institutions of Higher Education, software houses for higher education, international networks of HEIs.

Objectives: The main aims of this workshop are to take a snapshot of the current situation regarding the data format and transfer procedure for exchanging student curriculum data between Institutions of Higher

2 From www.unisolution.eu/news/2007_workshoprome 15 November 2007

Education in different countries and to define a common vision for introducing and implementing this standard among institutions.

Workshop programme:

09.00-10.00

Welcome: introduction of the participants, context and discussion on the goals of the workshop

10.15-12.30

Best practices in Europe - short 15 min presentations regarding following topics: - Course description standards: CDM (Norway, France), XCRI (UK), etc... - Exchange of curriculum data at a national level: Italy, Sweden, … - Electronic signature of Transcripts of Records: Digitary, …

12:30-13:30 Lunch

13.30-15.00

"e transcript" discussion of one European standard for the description of student curriculum

15.30-16.30

The exchange of student data between institutions: electronic signature, B2B collaborative platform

16.30-17.00 Conclusion and next steps

A “get together” event will take place on the evening before the workshop for all participants arriving the day before.

Event partners: Datenlotsen (Germany), Digitary (Ireland), evento (Switzerland), Hochschule Harz (Germany), Kion (Italy), unisolution (Germany)

Supporting the Bologna Process with IT standards – new emerging European group for the definition of data exchange standards between Higher Education Institutions Report from the European workshop, 9 th November 2007 in Rome Representatives from European and US universities and other institutions active in the field of Higher Education met on the 9th November 2007 in Rome to discuss future common data standards for exchanging student curriculum data. The workshop “Defining electronic standards and procedures for the exchange of student curriculum data between Higher Education Institutions” was hosted by the Conference of Rectors of the Italian Universities (CRUI) in Rome. 40 participants from 13 countries attended the meeting with the dual intent of sharing domestic and international initiatives in this area and defining future common actions to be taken. A representative mix of active practitioners and standard seekers animated the workshop with project demonstrations and panel discussions. The workshop’s assembly expressed a general consensus on the results of the meeting of the technical committee TC 353 of the European Committee for Standardization (CEN) regarding the theme “Information and Communication Technologies for learning education and training”. The technical committee summarized in the so-called “Athens Declaration” requirements for harmonization in the field of course description, which the work group considers as being valid also in the area of student curriculum data: - There is a considerable interest in many countries in Europe in creating specifications for the exchange of

information about courses and other learning and training opportunities. - There is a clear scope for greater harmonization of these efforts within a European context. - All existing national initiatives will benefit from contributing towards harmonization at a European level. - There are sufficient clear commonalities across existing national initiatives for future European standards to be

developed. - Harmonization should balance the benefits of common standardization with the necessity of meeting local

contextual needs and infrastructure. - Harmonization efforts should focus on small, simple models based upon existing commonalities that can be

expanded upon at national or regional level, rather than all-inclusive monolithic standards. The workshop’s recommendations for future actions are as follows: - establish a “permanent observatory”: to monitor, supervise and share all efforts made in Europe regarding the

standardisation and exchange of student curriculum data. This observatory will be based on the group of experts present in Rome and should meet regularly to report on the situation, trends and issues relating to standards in student curriculum data exchange

- elect a delegation of experts: to participate in official tables of discussion at European level, where standards are being made (CEN for example)

- promote technical sub-workgroups: to carry on operational initiatives instrumental to the transition from specifications to standards; candidate topics are for example the structured comparative analysis of existing specifications and the definition of a reference glossary of terminology and semantics to be adopted in this area.

More generally the workshop’s assembly identified the following aims for future actions: - concentrate on the topic of exchanging student curriculum data - implicate all stakeholders, projects and work groups already active in this area - implicate all institutions which could give visibility to the work carried out or diffuse the standards defined as OECD, TERENA, EUNIS, EAIE - start with a minimal core of common specification - favour the practice over the standardisation - make common propositions to and be involved in the CEN TC 353 The participants are aware that standards come about through adoption and that defining the path from specification to adoption requires collaboration, effort and dissemination. The next meeting of the work group is already planned to take place in March 2008 in Dublin. Documentation about the workshop is available at http://www.moveonnet.eu/institutions/standards. Contacts Simone Ravaioli, Kion, [email protected] Stephane Velay, unisolution, [email protected]

European workshop

Defining electronic standards and procedures for the exchange of student curriculum data between Higher Education Institutions

Rome, 9th November 2007

/ 13European Workshop – Defining electronic standards for exchanging student data – Rome, 9th November 2007

Welcome

We are looking forward to an inspiring and productive day with you!

Simone Ravaioli, Kion

Stéphane Velay, unisolution

&


Background

Today’s Situation:

All countries and to some extent all Higher Education Institution have their own databases, portals, formats, etc. regarding course and student data

Student mobility at national level (e.g. Bachelor ! Master) and international level (e.g. exchange mobility) creates the need for student curriculum data to be exchanged electronically between institutions

Regional, national and international portals require standardised information for aggregation

The necessary technology is available

A widely recognised standard is missing, only some country specific standards are in place


Background

Consequences of this situation:

Inefficiency and insecurity regarding data transfer within student mobility (manual data re-entry, falsification by student, mapping difficulties by recognition of courses...)

Inconsistency of transcript of records, diploma supplement on a national and international level (no compatibility with europass)

Difficulty by aggregating data for regional, national, international portals or reports/statistics


Vision

Electronic transcripts for every student

... including all personal data and the courses attended and grades attained by the student at all previously visited institutions

... is the basis for transcript of records / diploma supplement / Europass, etc.

... is the property of the student, and the “luggage” which he brings with him (e.g. on an exchange, transfer, for job application, etc.)

... is accessible for all institutions visited by the student (import and export of the student’s complete curriculum data from/to the institutions’ student management systems).


Constraints

- Security & confidentiality

- Country specific education systems and terminologies

- Dissemination - even good solutions take time and effort for widespread diffusion


Goals of this workshop

- Get an overview of current initiatives and projects regarding standard data format and exchange of data at a national/international level

- Summarise lessons learned

- Define a common vision for introducing and implementing an international standard for student curriculum data (eventually based on existing ones like Europass, CDM, etc.)

- Assess interest of universities and all other stakeholders

- Initiate common actions (work group, prototype, etc.)


Programme

Open discussion 1Perspectives of using international standards for exchanging student data:consequences for current projects, new opportunities

14:00 - 15:15

Coffee break15:15 - 15:45

Open discussion 2Steps toward an international standard for exchanging student data:requirements, constraints, approaches and dissemination

15:45 - 16:30

Best practices presentations (2)11:30 - 12:45

Lunch12:45 - 14:00



Conclusion and next steps16:30 - 17:00

Welcome, Introduction and goals of the workshop09:00 - 09:45


Best practices presentations (1)

Some current projects where standards would be needed

- aggregating data from many institutions at a national level

- exchanging data between institutions within national/international mobility

- issuing graduation documents



UK/Ireland: digitary -Issuing graduation

documents

Europe: moveonnet - e procedures(student mobility)

Germany: eGovernment

Hochschule Harz -

Italy: Anagrafe nazionale (students)

EU: CEDEFOP- Europass

Italy: Alma Laurea (graduates)

Some current projects where standards would be needed



Some major projects regarding standards for:

- course description

- student curriculum data


CEN/ISSS Workshop on Learning Technologies

CEN = European Committee for StandardizationISSS = Information Society Standardization SystemCEN/ISSS Workshop on Learning TechnologiesCEN/TC 353 Information and Communication Technologies for learning education and training

„I would like to inform you that the CEN/ISSS Workshop on Learning Technologies is just about to start work on developing a harmonised European standard for exchange of Course Related Information. We will soon send out a Call for experts to start work on the core elements of a course description metadatamodel. This work is supposed in due time to be handed over to the CEN Technical Committee 353 forformal standardisation as an European Norm.

We have also just accepted a new work item on a Curriculum Exchange Format, to be developed in thesame manner in co-operation between the Workshop and the TC.

The workshop is open for all parties to participate in developing these standards.I will not be able to participate in your meeting in Rome. However, I will be very much interested in beingkept up to date of the results of your workshop. „

Tore HoelVice Chair, CEN/ISSS Workshop on Learning Technologies Head Advisor, Oslo University College http://www.cen-isss-wslt.din.de/en



Some major projects regarding standards for courses or student curriculum data

UK: XCRI (courses)

Norway: CDM (courses)

France: CDM-FR (courses)

Sweden: LadokPing (students)

Sweden: Emil (courses)

Italy: Anagrafe nazionale (students)

USA-Canada: PESC (students)

EU: PLOTEUS (courses)

www.kion.itwww.unisolution.eu

www. cineca.it

National Student Master File: collecting student data in

Italian Higher Education Institutions

National Student Master File: National Student Master File: collecting student data in collecting student data in

Italian Higher Education InstitutionsItalian Higher Education Institutions

www.cineca.it

The Consortium

•No-profit organization founded in 1969 by

Ministry of Public Education

• Composed by:

! 31 Universities

! 2 Public Research Institutions

! Ministry of University and Research

www.cineca.it

Consortium’s dimensions

31 Universities:! Ancona, Bari, Bari Politecnico,! Bergamo, Bologna, Camerino, Catania,! Chieti, Ferrara, Firenze, Insubria, ! Messina, Macerata, Milano “Biccocca”,! Milano Politecnico, Modena, Napoli

“Federico II”,! Padova, Parma, Pavia, Pisa, Salerno,

Siena,! Torino, Trento, Trieste, Udine,! Urbino, Venezia, IUAV Venezia, Verona2 Public Research Institutions:! CNR, OGS1 Public Administration:! Ministry of University and Research

BoD: 34 members

Restricted BoD: 8 members

2006 total income : ~ 46 M€. Employees: ∼ 360

www.cineca.it

Missions

•Institutional, for:

! Universities! Ministry of University and Research! Public Research Institution

• Technological transfer, for:

! Public Administration Authorities! Local Authorities! Private Companies

www.cineca.it

CINECA’s companies

! CINECA’s controlled companies"KION (Student Management Systems)

"Interactive marketing (Portals)

"SuperComputingSolutions (HPC Services)

"SAGO (Health)

"mEDRA (DOI mgmt)

"MED3 (e-learning)

"C.R.I.T. (Centro ricerche & innovazione)

"Progen (Consorzio di ricerca su Genomica)

www.cineca.it

CINECA Student Mgmt System

12SaperiResearch

20DWADataWareHouse

60Esse3/GISSStudent Mgmt System

938CIAAccounting

1058CSAHR

OthersUniversitiesProductDomain

www.cineca.it

ANS: what is

! ANS=Anagrafe Nazionale Studenti

(National Student Master File)

! Monitoring tool for the University

reform ratified in 1999, according to

Bologna Process:

"Academic planning

"Education deployment

www.cineca.it

ANS: what does it do

! Data collection of student careers on a monthly/quarterly basis [enrollments, examinations, credits, drop-outs, graduations,….] "Including all data needed to build the

Diploma Supplement

www.cineca.it

ANS: actors

! Ministry of Education and Research

! All Italian Universities (88):

" for a total of ~ 1.800.000 students

! CINECA/KION

www.cineca.it

ANS: how

! Data are electronically transmitted through an XML file by the Universities to the Ministry

! Once data succeeds the verification process, the information are made accessible :"In a single national database

"Via a Ministry web portal organized in:

#A reserved section – only for the Universities

#A public section - all

www.cineca.it

ANS: incentive scheme

! For the most relevant deadlines the Ministry recognizes to the Universities financial incentives based on data timeliness and completeness.

www.cineca.it

ANS: at a glance (figures)

! Number of contributing universities : 88

! Db number of students: 1.832.789

"Careers: 2.007.335

"Credits: 19.324.307

"Examinations: 17.876.073

! Record number: 53.344.389

! Surveys number: 10 on 2007

! Started in: A.A. 2003/2004

www.cineca.it

The portal’s public section

www. cineca.it

Thank you

Dr.Marco LanzariniDirector

Thank youThank you

Dr.Marco Dr.Marco LanzariniLanzariniDirector Director

Graduates data collection for analyses of the internal and external effectiveness of Italian

Universities

Rome, 9th November, 2007

Alberto LeoneConsorzio Interuniversitario AlmaLaurea

[email protected]://www.almalaurea.it

Graduates data collection for analyses of the internal and external effectiveness of Italian Universities

A. LeoneRome 2007

Summary

!Introduction!The AlmaLaurea Consortium!System Overview!Facts!Project extensions!Conclusions


A. LeoneRome 2007

Introduction

Some basic questions about graduates:Select a set of graduates:

e.g. 1st-level-degree in Engineering field of study

! What is the average evaluation mark?! What is the average graduation mark?! How many students complete their studies within

prescribed times?! Which is the average duration of period of

studies?


A. LeoneRome 2007

Introduction

Some less basic questions:

! Attending lessons: how many students attended over 75 percent of classes prescribed by the degree course on a regular basis?

! Abroad studies: how many students did study abroadperiods with Socrates/Erasmus or other European Union programmes?

! Customer satisfaction: how many students are definitelysatisfied with their course of studies?

! Working condition during studies: how many studentsworked during their studies and how the studies quality wasaffected?


A. LeoneRome 2007

Some less basic questions:

Advanced questions:

! Working condition after studies: • how many graduates find their job 12 months after

graduation? • After 3 years, after 5 years?

! Degree effectiveness: • was your degree useful or necessary to get your job?


A. LeoneRome 2007

Demo

web1

powerpoint

web2


A. LeoneRome 2007

! Answers to this kind of questions cannot be foundin administrative records usually collected byUniversities

! We want to measure the internal and externaleffectiveness of the Universities:• Administrative data must be integrated by other

information collected by surveys

Solution?


A. LeoneRome 2007

AlmaLaurea: system overview

questionnaire

administrativedata

(certified)

curriculum vitae

graduates companies

studies andstatisticsUniversity


A. LeoneRome 2007

! quality: relevant CV data are certified byuniversity

! completeness: all the graduate records are transmitted to the AlmaLaurea database


A. LeoneRome 2007

The main process: data collection

! Questionaire (online)• registration• CV info• valutation about university experience• future perspective

! Administrative data collection• periodical dump of graduates data

! Cleaning up and publication• check for data integrity and correctness

address, phone numbers and email are very important:• graduates are contacted by companies for employment

purposes• graduates are contacted by AlmaLaurea for statistical

analysis


A. LeoneRome 2007

Data collection

! Data are transmitted at specific dates! All the graduate records are transmitted! Data collection and cleaning is performed by a web

application

1. University staff 1. uploads graduate records2. Verify data quality at acceptance level3. Fix errors (domain errors, coherence errors, …)4. Transmit data

2. AlmaLaurea staff1. Merge administrative data with surveys2. Verify data quality at premium level3. Fix errors4. Publish data in the online CV database


A. LeoneRome 2007

Secondary processes

! Post graduation surveys• CATI and CAWI surveys on working condition (every

year)• CATI and CAWI surveys on more specific subjects (on

demand)

! CV update• online update. • certified data update. More complex process which

involves University staff.

! Recruitment related activities! Other processes

• technical assistance• help desk for graduates, companies, universities


A. LeoneRome 2007

Milestones

! 1994. The Statistical Observatory of the Bologna University startedthe AlmaLaurea project in order to create a meeting point forgraduates, universities and companies

! 1996. 5 Universities.! 1997. The graduates CVs are available online! 2000. 21 Universities.

• AlmaLaurea becomes an Interuniversity Consortium funded by the Italian Ministry of University

• AlmaLaurea founds the AlmaDiploma project related to secondaryschool education

! 2004. First results about “Bologna process” graduates! 2005. 40 Universities. AlmaLaurea launches the EAL-NET project, an

European Network of Universities! 2006. AlmaLaurea CVs are made searchable and available in foreign

languages! 2007. 50 Universities. About 1,000,000 graduate CVs online for

recruitment


A. LeoneRome 2007

Siena

Viterbo

Bari

Firenze

Trento

Venezia IUAV

Udine

Ferrara

Modena e Reggio E.

Parma

Piemonte Orientale

Catanzaro

Cassino

Genova

Calabria

MI-IULM

Roma LUMSA

Padova

Verona

Perugia

SalernoSassari

Basilicata

Bolzano

Foggia

Reggio Calabria

Roma III

VE-Ca’ FoscariTorino PolitecnicoUniversità di Torino

Bologna

Trieste

Chieti Molise

Catania

Messina

Lecce

Perugia Stranieri

Roma La Sapienza

Cagliari

Camerino

MI – San Raffaele

L’Aquila

Roma CampusBio-Medico

Napoli SUN.

Teramo

Roma IUSM

Aosta - Valle d’Aosta

Castellanza - LIUC

Benevento

50 Universities (out of about 80) spontaneusly joined the Consortium


A. LeoneRome 2007

AlmaLaurea: 2007

! at the end of October, 2007:• 950,000 CVs are available for placement• 1,070,000 records are available for statistical purposes

! every year about 180,000 Italian graduates enter the database: about 67% of all the Italian graduates

! every year the snapshot of graduates provides:• progress in Bologna process application• detailed statistics at course level

! every year the occupational condition of graduates isexplored• the analysis is performed over graduates at 1, 3 and 5 years

after graduation


A. LeoneRome 2007

CV database

954.736280.73130.03538.385588.452Total29.14210.5418572.11515.629Mathematics, Physics, Natural Sciences37.65813.96703.02620.665Psychology

113.58447.5751.8405.32458.246Politics, Social science72.95030.2079.9681.64321.756Medicine52.79315.7908181.10235.061Foreign languages86.85023.6607872.85759.427Humanities48.16212.6876576634.554Education

112.39334.8236.4057.06163.992Engineering107.78814.4257881.76990.636Law39.61512.2221062.80824.479Geology, Biology8.7283.6731.7415552.759Physical Education

145.39040.9924.9035.58893.708Economics, Statistics223217060Security

32.8314.0844601.02723.498Chemistry, Farmacy42.71710.1955971.60829.137Architecture23.9125.6737001.13014.905Agricolture

TotaleLDULSCDLField of study


A. LeoneRome 2007

Other services

! The AlmaLaurea database is not used only forstatistical purposes.

! Several services, based on the CV database, are provided to• Students and graduates• Companies• Universities


A. LeoneRome 2007

Services for graduates

! CV available for placement• certified by Universities• updatable• highly structured• available in several languages• authomatic application to job offers

! Orientation purposes• search your university course (undergraduate and

graduate)• statistics on graduates characteristics and occupational

perspectives

! Feedback• help to improve the system: the survey collects

feedback about the universitary experience


A. LeoneRome 2007

Services for Companies

! Large database of graduate CVs:• search for young graduates• Search for experienced ones (up to 11-years experience)

! Job offer• publish job offers on the AlmaLaurea website• send email alert to selected sets of graduates

! Company profile• permanent display window for companies

! Career evaluation and comparison• compare graduate performances

! Pre-screening• select, collect, evaluate graduates for specific requested

positions


A. LeoneRome 2007

Services for Universities and Institutions

! Evaluate the “internal” quality of educationservices• duration of studies, mark distribution, graduate

satisfaction• abroad experiences

! Evaluate the “external” quality• occupational conditions of graduates• success in further studies

! Promote educational offers! Improve the occupational conditions

• recent results [Bagues-Sylos Labini 2005]


A. LeoneRome 2007

AlmaLaurea virtual loop

! Companies buy AlmaLaurea services• Improve labour market• Fund the organization

! Graduates are encouraged to update their CVs tohave greater selection probability• Improve service for company: updated and fresh CVs• Improve statistical analyses

! AlmaLaurea provides periodical and detailedstatistical documentation• Improve the University system• Fund the organization


A. LeoneRome 2007

AlmaLaurea extensions

AlmaDiploma EAL-NET


A. LeoneRome 2007

Conclusions

! Completeness. ALMALAUREA collects all the administrative data of the graduates from the universities which are members of the Consortium. The surveys have very high response rates.

! Timeliness. The results of the surveys are published by March (Report on the Occupational Condition) and June (Graduate Profile Report) of the year following data collection.

! Reliability. The collected data are analyzed and, if necessary, corrected in close and continuous cooperation with the persons in charge for the universities which belong to the Consortium.

! Continuity. The services and surveys developed and generated from 1994 to-date are part of the services provided and guaranteed over time.

! Updateability. The ALMALAUREA database is kept updated by the graduates who edit their CV’s in their own interest and for the benefit of companies who look for staff to hire and of scientific research which can rely on information kept “alive” even after many years from graduation.


A. LeoneRome 2007

Any more information?

Any question?! Ask me now! Visit our websites:

• http://www.almalaurea.it• http://www.eal-net.org• http://www.almadiploma.it

! Contact me:• [email protected]

Communication and data transfer between partner institutions within international mobility activities using e procedures

Manuel Dietz, Managing Partner

/ 24Workshop Rome November 9th 2007

Content

3 The moveonnet workgroup

4 Managing international mobility with partner institutions

5 Summary of experiences

1 unisolution

2 International relations management with moveon and moveonnet


unisolution – Higher Education Worldwide

unisolution …

… offers software solutions and services for Institutions of Higher Education with a special focus on the Internationalisation of Higher Education.

… was founded in 2001 as spin-off of the Technische Universität Darmstadt (Germany)

… management software is used by 300 institutions in 13 European countries

… portals are actively used by around 1.000 HEI worldwide


IT Projects

Consulting

Individual Portal Solutions

Higher Ed. Worldwide

Recruitment & Admissions

International Relations

PORTALS SERVICESSOFTWARE

unisolution – Business Areas


unisolution – Customer References


Content




1 unisolution



Processes in International Relations Management


Data Exchange Processes in international mobility

ownsystem

Home institution Partner Institutionagreements, nomination, application,

learning agreement, transcript of records

or


What are the e procedures

The electronic procedures -simplify the exchange of information among International Office

electronic nomination of exchange students

electronic edition of exchange agreements

electronic exchange of curriculum data for students

The e procedures have been defined within the moveonnet workgroup initiated in 2006/07, continued in 2007/08


Content




1 unisolution



The moveonnet workgroup

The moveonnet workgroup 2007

- Further develop the electronic procedures for simplifying the communicationbetween partner institutions in regards to international mobility (e agreements and e transcripts)

- Participants include approx. 20 major institutions from across Europe e.g.: Universität Hannover, Université Toulouse 1, University of Bristol, Universidad a Coruna

Further details: [email protected]


The moveonnet work group – Participants 2007/08

France - Université Toulouse 1 Sciences Sociales

Germany - Otto-Von-Guericke-Universität Magdeburg

France - Université Sorbonne Nouvelle Paris 3

Turkey - Abant Izzet Baysal Universitesi

Sweden - Mälardalens Högskola

Spain - Universitat Politécnica de Cataluña

Spain - Universidad de a Coruña

Spain - Universitat de Girona

Spain - Universidad de Sevilla

Spain - Universidad de Almería

Romania - Universitatea de Vest din Timisoara

Netherlands - Universiteit Maastricht

Great Britain - University of Dundee

Germany - Europa-Universität Viadrina Frankfurt (Oder)

Germany - Carl Von Ossietzky-Universität Oldenburg

Germany - Universität Trier

France - Université de Paris-Sorbonne (Paris IV)

France - Université de la Réunion

France - Université de Bourgogne - Dijon


Content




1 unisolution



e nomination

The standard electronic procedure for the nomination of exchange students

• the procedure automates and secures the nomination of exchange students between partner institutions

• the communication between institutions and with the students is completely automated and uses email templates.

• it can be used by all institutions within or outside Europe and for all incoming and outgoing students independent of the exchange programmes

• students are automatically informed by email about each stage of the nomination.


e nomination | 4 steps

Nomination is sent to hostinstitution, student is notified

Acceptance/refusal is sent to homeinstitution and the student

Aknowledgement of receipt of nomination is sent to homeinstitution and the student

Student sends application to hostinstitution

Actions during the whole process: cancellation, correction of personal data, sending of messages


e nomination | Nomination email to partner

Subject: e-Nomination | Universität Berlin | nomination of exchange student(s)

Dear John Smith,

We would like to nominate the following student(s) for exchange studies at your institution:Home institution: Germany – Universität BerlinHost institution: United Kingdom - University of London

Surname, first name: MEIER, Bettina Sex: FemaleDate of birth: 11/04/1988Field of study: 08.3 - HistoryStudy level: U - UndergraduateExchange period: SS08-WS08/09 (2 Semesters / 10 Months)Email: [email protected]

Our institution is using e-Nomination for processing the nomination of exchange students. Please follow the link below to acknowledge the receipt of the nomination and for all other tasks regarding nominated students (e.g. information about application, acceptance, refusal, etc.).http://www.moveonnet.eu/myinstitution/enomination?id=GBLONDON999If you have any remarks or questions concerning a student, please use the function also available on this site to contact us instead of replying to this email.Thank you for your cooperation.Best regards,

Laura FischerUniversität Berlin


e nomination | The procedure in moveonnet

Subject: e-Nomination | Universität Berlin | nomination of exchange student(s)

Dear John Smith,

We would like to nominate the following student(s) for exchange studies at your institution:Home institution: Germany – Universität BerlinHost institution: United Kingdom - University of London

Surname, first name: MEIER, Bettina Sex: FemaleDate of birth: 11/04/1988Field of study: 08.3 - HistoryStudy level: U - UndergraduateExchange period: SS08-WS08/09 (2 Semesters / 10 Months)Email: [email protected]

Our institution is using e-Nomination for processing the nomination of exchange students. Please follow the link below to acknowledge the receipt of the nomination and for all other tasks regarding nominated students (e.g. information about application, acceptance, refusal, etc.).http://www.moveonnet.eu/myinstitution/enomination?id=GBLONDON999If you have any remarks or questions concerning a student, please use the function also available on this site to contact us instead of replying to this email.Thank you for your cooperation.Best regards,

Laura FischerUniversität Berlin


e agreements

The standard electronic procedure for the edition of exchange agreements

• e agreements automates and secures the negotiation or renewal of bilateral agreements and enables to print the agreements with one single click

• During the whole process the communication between institutions is completely automated and uses email templates .

• Both partner can at any time get an up-to-date overview list of all agreements and track the status of each agreement

• All information regarding agreements are exchanged electronically and can be imported from or to other systems without manual data entry

• The procedure can be used by all institutions

• Availability: End of 2007


e agreements | prototype in moveonnet


e transcripts

The standard electronic procedure for the exchange of curriculum data of exchange students

• Aim: A common online procedures for managing all communication between partner institutions regarding the courses followed by exchange students and the grades achieved, from the first draft of the learning agreements by the student to the final transmission of the transcripts of records to the home institution.

• Advantages: automates and secures the workflow between partner institutions guarantees the authenticity and completeness of the transcripts of records reduces unnecessary paperwork prevents repeated data entry

• Development: 2007/08


Content




1 unisolution



Summary of experiences of the e procedures project

What challenges are we facing?

- all countries have their own specific rules and organisational structure- standard formats or procedures at a European level are missing- student management systems are not typically conceived to manage

international mobility

AND

- even good solutions take time and effort to be diffused!!


Summary of experiences of the e procedures project

and what results are we achieving ?

A seamless management of international mobility:- All processes for the international office integrated in a usable and efficient

manner- Information management within the institution optimised- Quality of information exchange with partner institutions improved

... resulting in the improvement of quality of service for students

www.unisolution.euwww.moveonnet.eu

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–– European Workshop, European Workshop, RomeRome, 9th of Nov. 2007: , 9th of Nov. 2007: DefiningDefining Electronic Standards Electronic Standards forfor HigherHigher EducationEducation

Hochschule HarzHochschule Harz

Faculties:� Automation and Computer Science� Economy� Administrative Sciences

Competence Center for Applied Comp. Sci.:� Project SeDiGov – Security, Distribution, eGov.

Requirements: Requirements: eGovernmenteGovernment for Universitiesfor Universities

Maximal Requirements:Maximal Requirements:►► Fully electronically workflowFully electronically workflow►► Legally binding, well & trustworthy securedLegally binding, well & trustworthy secured►► Security goals: authenticity, integrity, privacy, Security goals: authenticity, integrity, privacy,

nonnon--repudiation, time stampingrepudiation, time stamping►► Openness, scalabilityOpenness, scalability

!! Synergies with Synergies with ““Big Big eGovernmenteGovernment””Example: Exchange of Transcripts of Records (TOR)Example: Exchange of Transcripts of Records (TOR)

““Big Big eGoveGov..”” Standards/Infrastructure (DE) Standards/Infrastructure (DE) -- Qualified SignatureQualified Signature ((qSigqSig))

►► Legally binding: Legally binding: „„Signature ActSignature Act““, , ““eAdmineAdmin. Act. Act””

►► Equiv. to Equiv. to handwritten handwritten signaturesignature

►► Security/Security/TrustwTrustw.:.:Checked (Checked (accredaccred.) .) Certified hardCertified hard-- / soft/ soft--ware & ware & infrastructinfrastruct. . (CA,RA), Privacy,(CA,RA), Privacy,User Protection PolicyUser Protection Policy

A1

A1 designAutor, 6/21/2007

eGoveGov. Standards in DE: OSCI . Standards in DE: OSCI (v1.2)(v1.2)

signed data

Contentenvelope

Transportenvelope

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Contentenvelope

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signed data

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Originator: Client OSCI Intermediary Adressee: Cient/Backend

Process-cardOSCIOSCI--FeaturesFeatures::

►► 2x OSCI 2x OSCI envelopesenvelopes ((transporttransport, , contentcontent))►► EachEach::

"" structuredstructured datadata via XMLvia XML"" signablesignable and and encryptableencryptable

►► SignedSigned processprocess cardcard ((byby OSCI OSCI serverserver): ): proofproof of delivery / of delivery / nonnon--repudiationrepudiation►► ApplicationApplication specificspecific contentcontent datadata defdef.: XML Schema .: XML Schema forfor ApplicationsApplications ((exchangeableexchangeable))

--> > contentcontent standardsstandards byby „„Deutschland OnlineDeutschland Online““ (OSCI: (OSCI: OOnline nline SServices ervices CComputer omputer IInterface)nterface)

OSCI & OSCI & eGovernmenteGovernment futurefuture

►►OSCI 1.2: OSCI 1.2: "" eGoveGov Standard (DE), Standard (DE), designeddesigned in 2000, in 2000, basedbased

on Internet Standards on Internet Standards ((ifif possiblepossible, , e.ge.g. SOAP, . SOAP, XMLXML--SignSign., .,

XMLXML--EncryptionEncryption)), , additionallyadditionally: : eGovSeceGovSec--extensionsextensions

►►OSCI 2.0: OSCI 2.0: "" Integration of Integration of newnew SecuritySecurity Internet Standards Internet Standards

(WSS), (WSS), improvedimproved interoperabilityinteroperability concerningconcerningotherother EU EU eGoveGov Standards (Standards (e.ge.g. PRESTO (F)).. PRESTO (F)).

94

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►► InterdependingInterdepending XML Schemas: XML Schemas: forfor studystudy & & studentstudent datadata►► Goal: Goal: exchangingexchanging datadata betweenbetween universitiesuniversities –– structuredstructured, ,

securesecure//trustworthytrustworthy, , legallylegally bindingbinding►► eArchitectureeArchitecture: : OSCIOSCI--TransportTransport + + XApplicationXApplication--ContainerContainer, ,

openopen forfor otherother eGoveGov. . Infrastruct.sInfrastruct.s ((e.ge.g. PRESTO). PRESTO)

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►► OSCI Toolbox Solution OSCI Toolbox Solution forfor EnterprisesEnterprises (B2A)(B2A)"" ReusableReusable forfor exchangeexchange of (of (DiplomaDiploma) Certificates) Certificates

►► CooperationsCooperations forfor furtherfurther Campus System IntegrationCampus System Integration

QuestionsQuestions ??►► http://http://kompetenzzentrum.hskompetenzzentrum.hs--harz.deharz.de

►► http://http://netlabnetlab--fbfb--ai.hsai.hs--harz.deharz.de//sedigov_overviewsedigov_overview►► http://http://Informatik.MSc.HSInformatik.MSc.HS--Harz.deHarz.de►► Mail: Mail: hstrack@[email protected]

XStudyXStudy//XUniXUni Framework: Framework: eTOReTOR –– basicbasic versionversion

DigitaryEuropean Workshop

Rome

9th November 2007

www.digitary.net

Agenda• Digitary Overview• Brief Demonstration• Benefits• Implementation Issues• Future Directions

Digitary Overview• Security background• Developed product with Higher Education

sector• Recent clients include

– University College Dublin– Irish Institutes of Technology – National Rollout– University of Bradford

Digitary WorkflowIssuing Institution

Employer Graduate

Benefits

• Legal validity– Advanced Electronic Signatures – 1999/EC/93– Face-to-face signatory enrolment– Certified cryptographic hardware

• Efficiency– Savings in paper and postage, administrative effort– Self-service for students / graduates – Easy authentication by employers and educational institutions

Benefits (cntd.)

• Compliance– Europass implementation – Accessibility– Data Protection

• Technology– High security– Platform independence– Machine readable XML digital signatures and content

Implementation experience• Process

– Managed project– Defined team and plan– Transparent execution

• Issues– Extraction of student data– Student authentication– Acceptability of documents

Future Developments• Product Developments

– Policy management– Relying party lookup

• Service Oriented Architecture– Provide remote service interfaces for ePortfolio and other clients– Services for document creation, sharing and authentication

• Standards Activities– European Diploma Supplement XML schema

Thanks for Listening!• Questions?

European workshopDefining electronic standards and procedures for the exchange of student

curriculum data between Higher Education InstitutionsRome, 9th November 2007

The Europass Mobility Instrument

A standard template for the detailed recording of trans-national learning or working experiences in another country within the European Union and

European Economic Area


Europass

Europass = sort of (e)Portfolio collection of documents which describe the skills and competences of an individual.

developped by the European Centre for the Development of Vocational Training(Cedefop)

comprised of:the European CV as a backbone+ europass language passport (language skills)+ europass diploma supplement (higher education qualifications)+ europass certificate supplement (vocational qualifications)+ europass mobility (periods of learning within a Mobility programme)

“Europass was meant to be implemented with strong ICT support.”Europass Portal: http://europass.cedefop.europa.eu


Europass | http://europass.cedefop.europa.eu/


Europass XML

Europass is based on the Europass XML.

Europass is rendered to HTML, PDF, Microsoft DOC, OpenOffice via the on-line editor.

For filling-in the Europass CV and LP, an on-line editor exists at the portal. For filling-in the Europass Mobility, CEDEFOP is currently developing an electronic system (start of 2008)

“It is our general strategy to strive for interoperability with any related systems and initatives, so as to improve the potential for EU citizens to re-use the information they have already entered in one place, without having to re-enter it again.”


The Europass Mobility

The Europass Mobility is a record of any organised period of time that a person spends in another European country for the purpose of learning or training.- a work placement in a company; - an academic term as part of an exchange programme; - a voluntary placement in an NGO.

The mobility experience is monitored by two partner organisations, the first in the country of origin and the second in the host country. The partners may be universities, schools, training centres, companies, NGOs, etc.

The Europass Mobility is completed by the home and host organisations involved in the mobility project in a language agreed between both organisations and the person concerned.


The Europass Mobility

The Europass Mobility is a record of any organised period of time (called Europass Mobility experience) that a person spends in another European country for thepurpose of learning or training.

This includes for example:a work placement in a company; an academic term as part of an exchange programme; a voluntary placement in an NGO.

The mobility experience is monitored by two partner organisations, the first in thecountry of origin and the second in the host country. The partners may beuniversities, schools, training centres, companies, NGOs, etc.

The Europass Mobility is completed by the home and host organisations involved in the mobility project in a language agreed between both organisations and theperson concerned.


The Europass Diploma Supplement

The Europass Diploma Supplement is issued to graduates of higher educationinstitutions along with their degree or diploma. It helps to ensure that highereducation qualifications are more easily understood, especially outside the countrywhere they were awarded. The Europass Diploma Supplement was developedjointly with Unesco and the Council of Europe.

The Europass Diploma Supplement is issued by the higher education institutionawarding the original diploma or degree.


The Europass Diploma Supplement


Europass XML

Joint Information Systems Committee 10/11/2007 | XCRI Briefing | Slide 1

XCRI: Briefing

XCRI | eXchanging Course-Related InformationDr Mark Stubbs

Scott WilsonBen Ryan

“XCRI Course Advertising Profile is an open specificationfor producing and aggregating collections of coursesoffered by providers”http://www.xcri.org


XCRI | Why we started

! UK agenda of ‘informed choice’ about learning opportunities.

! Standards exist for exchanging information about people, groups and membership but

! no standard way to exchange information about courses.

! Institutions developing ways to populate their prospectus from definitive data but

! resorting to primitive data entry to populate aggregator sites, regional portals, area prospectuses... etc.

! Genuine interest from the community in a standard for exchanging course info that facilitates joined-up thinking.


XCRI | Story so far

2005 Need for course standard recognised by UK FE/HE integrators“XCRI: Course Information Reference Model” funded by JISCExisting standards reviewed (CDM, EMIL, eduCourse, …)Requirements gathered from UK practice (site visits + 161 websites)XCRI R1.0 developed based on research & community consultation

2006 XCRI R1.0 trialled in 2xFECs, 3xHEIs & 2xRegional AggregatorsSearchable curriculum repository demonstrated (XPath URLs)XCRI Course Advertising Profile released oriented to quick-wins

2007 JISC-funded trials of XCRI-CAP 1.0 with 6xHEIs & UCASDemonstration aggregator released at xcri.orgUK Government Department interest…XCRI-CAP “preferred standard” for UK-wide 14-19 prospectusXCRI begins CEN process with CDM, EMIL, CDM-FR, PAS1068…


XCRI | Athens Declaration

! There is a considerable interest in many countries in Europe in creating specifications for the exchange of information about courses and other learning and training opportunities.

! There is a clear scope for greater harmonization of these efforts within a European context.

! All existing national initiatives will benefit from contributing towards harmonization at a European level.

! There are sufficient clear commonalities across existing national initiatives for future European standards to be developed.

! Harmonization should balance the benefits of common standardization with the necessity for meeting local contextual needs and infrastructure.

! Harmonization efforts should focus on small, simple models based upon existing commonalities that can be expanded upon at national or regional level, rather than all-inclusive monolithic standards.

! CEN WS-LT signatories: XCRI, CDM, CDM-FR, EMIL, PAS1068, Italy & Greece


XCRI | Where course advertising fits

CourseCourseCourseCourseAdvertisingAdvertisingAdvertisingAdvertising

Acquired/RequiredCompetence

EntryRequirements

EntryProfiles

PathwaysPathwaysPathwaysPathwaysAdviceAdviceAdviceAdvice

PortfolioPortfolioPortfolioPortfolio

CourseApproval

Evidence ofAchievement

TranscriptsTranscriptsTranscriptsTranscriptsPersonalPersonalPersonalPersonalDevelopmentDevelopmentDevelopmentDevelopmentPlanningPlanningPlanningPlanning

LearnerTrails

EEEE----AdmissionAdmissionAdmissionAdmission

PersonalStatements

CurriculumCurriculumCurriculumCurriculumManagementManagementManagementManagement

CourseModification

EEEE----ApplicationApplicationApplicationApplication

StudentStudentStudentStudentRecordsRecordsRecordsRecords

AssessmentResults

References

ApplicantFeedback

LearnerGoals

AdmissionStats

CourseSearch

CourseDetails

Historic CourseDetails Enrolment

History



Course Description Metadata (CDM) in Norway and France


CDM | History

CDM specification was developed in 2001 by USIT's XML group at the University of Oslo for the Norwegian eStandard project, Norway Opening Universities (OUN)

OUN developed and deployed locally a set of metadata and an XML schema “CDM” which has been adopted by all Norwegian universities and is now the basis of Norway’s national educational portal

CDM was presented in 2005 to the CEN/ISS as a “candidate standard” for course description

The French Ministry of Education developed a French application profile of CDM being progressively deployed by French universities


CDM | Concept

“CDM addresses the description of educational course units or other forms of educational offerings at all levels. It specifies the structure and semantics of the key concepts used in course descriptions.

The metadata are specified as an XML Schema and guidelines with examples are given to facilitate the generation of course descriptions as XML documents.

CDM not only lists and describes the study programmes and their course units and course content, it also supplies all the information students need to choose to study at a certain institution, in a specific programme, or to take certain courses.”


CDM | Advantages

- can be used to describe all level of granularity of the university educational offer (curriculum, diploma, course, course unit..) as well as related pedagogical objectives, registration procedure, organisation and contact details...

- supports multiple organisational models, and as wide a range as possible of both present and future course & curricula models

-supports ECTS & EDS requirements

- supports local and national specificities through specific “implementation profiles”

- is fully compatible with other related specifications such as LOM for course content description

- supports interoperability at system and data level

- does not require a specific database management system or a specific information system


CDM | Information contained

-Information about the institution

-Information about degrees, study programmes, course content

-General information for students (student facilities, cost of living, registration, tuitions, calendars, regulations, practical information for exchange students..)

-Information about all relevant contacts

CDM | Example

<?xml version="1.0" encoding="UTF-8"?> <CDM language="nb" version ="2.0.2" profile ="" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:noNamespaceSchemaLocation="http://utdanning.no/schemas/CDM/2.0.2/CDM.xsd" > <properties></properties> <orgUnit>

<orgUnitID>example.com</orgUnitID><orgUnitName><text>Example Organization</text></orgUnitName> <program>

<programName><text>Education program 1</text></programName> <programDescription>Program description.</programDescription>

</program>  <course>

<courseName><text>Course 1</text></courseName><courseDescription>Course description.</courseDescription>

</course> 

</orgUnit> </CDM>


CDM | http://cdm.utdanning.no/cdm


CDM-fr | http://www.cdm-fr.fr


CDM-fr | Example at University of Lille 1


PLOTEUS | http://europa.eu.int/ploteus

PLOTEUS = Portal on Learning Opportunities throughout the European Space... aims to facilitate navigation among existing information resources on learning opportunities.... helps students, job seekers, workers, parents, guidance counsellors and teachers to find out information about studying in Europe... is a project under construction... is managed by DG Education and Culture from the European Commission

The work of identifying and classifying the information resources is carried out by the National Resources Centres for Vocational Guidance (Euroguidance) - a European network funded bythe Leonardo da Vinci programme and by national authorities.

„ the Commission and the relevant national authorities are working together to define a common protocol that will allow the interconnection at European level of national and regional databases. This will provide citizens with unified, direct access to any such tools. „


PLOTEUS | http://europa.eu.int/ploteus

© 2007. PESC.

David K. Moldoff

PESC Director &

Founder and CEOAcademyOne, Inc.

USAAcademyOne

November 8, 2007 © 2007. AcademyOne

!Context of my Remarks!Student Mobility and Standards!PESC Mission and Governance!Standards Forum for Education!SIFA and PESC!Workgroup Process!XML Registry & Repository

AgendaAgenda


!United States4,000 institutions, 9,000 campuses, $370B, 3%GDP17.5 million FTE student attending postsecondary60% transfer at least once1.5 million study abroad

!Student Mobility and Academic Credit PortabilityBarriers, Funding Public/Private, Governance Institutional coordination and collaborationThe legacy of Academic Freedom

Context of my remarksContext of my remarks


Student NeedStandards are needed to access SIS and let the student access

their course history


Find accurate transfer informationStandards involve alignment of

content for the purpose of helping make a system transparent


Standard course learning outcomespublished as a curriculum model for

Institutions to align their course instruction


Evaluating CoursesStandards in

this case covers how

faculty, departments

and academics view and evaluate course

delivery, content,

rigor, amount of instruction,

etc…


Ability to View DetailsRemoving

the subjectivity

and confusion


Recording a DecisionProcess and

Semantics are part

systematizing data to enable

alignment –thru input,

output, methods of

use and display


Tracking DecisionsCommunity agreement,

discourse and communication

are part of developing standards


Requesting Opinions


Access for Students - Search


Display Course Equivalencies


Import Course HistoryA standard PESC web service

call to request the transcript history


Request Transfer Planning Guide

Request a service from an institution

to provide a degree audit

progress guide comparing my

course work with the program

requirements –this involves a

web service, data request and result

set


Transfer Planning Guide (Degree Audit)Result is then

shown in a standard UI

with common semantics,

content, format, controls


!StandardsSemantics, Protocol, Inputs, Outputs, Methods

!Integration Visual, Business Process, Data ExchangeTightly or Loosely CoupledInside and Outside the Enterprise

!InteroperabilityTransparent, Plug & Play infrastructureInside and Outside the Enterprise

Context of my remarksContext of my remarks


!StandardsDictionary, Handshake, Goals, Outcomes, Communication

!Integration Portal, Middleware to transform data across componentsWorkflow, Content Management, Document Management

!InteroperabilityeTranscripts, Common Applications, Enrollment Verification, Credential Verification

ExamplesExamples


!Bridging Organization StructuresInstitutions, Social or Governmental RegionsPolicies and Procedures

!Credentials, Trust, Respect Perception versus Reality, Systematic or SubjectiveValidating identity

!Equivalent or ComparableRigor, Content, Length of Study, OutcomesHow does prior course work articulate?

Student MobilityStudent Mobility


How is AcademyOne using Standards?How is AcademyOne using Standards?

Shared Course Atlas Repository with Email Notification and Decision Tracking

Workflow to compare course outcomes and competencies between one and more institution

PESC Data Attributesin A1’s CEMC (loosely coupled)

Course History ImportProgress AssessmentEmail Notifications

AuthenticationWeb Service Request/Reply

PESC Data Attributesin A1’s Student Passport (loosely coupled)

InteroperabilityIntegrationStandards

Stud

ent

Cur

ricul

um


!The PESC MissionEstablished in 1997 and located in Washington, D.C., the Postsecondary

Electronic Standards Council (PESC) is a non-profit, community-based, umbrella association of colleges and universities; professional and commercial organizations; data, software and service providers; and state and federal government agencies.

PESC’s mission is to lead the establishment and adoption of data exchange standards across higher education.

The goals of the mission are to enable the improvement of institutional performance and foster collaboration across educational communities in order to lower costs, improve service, and attain system interoperability.

Mission and GovernanceMission and Governance



Technical Advisory Board

Change Control Board

Standards Forum

Course Inventory

Data Transport

CollegeTranscript

Online Loan Counseling

Steering Committee Workgroups

Board of Directors

Degree Audit

National Test Score Report

Admission Application

Student Aid Inquiry

Taxonomy

Marketingand Adoption

Sustainability

High SchoolTranscript



!Evolution" 80 Members and Affiliates" Significant Adoption across North America" Formal Policies and Procedures" 5 Standards Approved (High School Transcript, College Transcript,

Common Record: CommonLine (CRC), Data Transport Standard (DTS), Online Loan Counseling

" 4 “Standards” in Process (Student Aid Inquiry, Admission Application, National Test Score Report, Course Inventory)


!Operationally" “Candidates” for standards are proposed, developed,

and processed uniformly" Governed by Steering Committee Oversight" Multiple Workgroups are chaired by

representatives of the community of interest – usually two

Standards Forum for EducationStandards Forum for Education


PESC - StandardsSIFA – SIF Specification

pK12 higher education

SIFA Developed Jointly Developed PESC Developed

SIFA and PESCSIFA and PESC


Standards Forum for EducationStandards Forum for Education

!Policies and Procedures" Developed and released March 2005" Focus is on collaboration, submission, approval, and

change control" Includes:

" Workgroup creation and Standards Process" PESC Guidelines for XML Architecture and Data Modeling" Users Guide for XML Registry and Repository for the Education

Community


The ProcessThe Process

Review by SAB & Steering

CommitteeApproved?

Notification toSteering

Committee

PESCMembership vote

Step 1:Request Made –

Letter of Intent

Change Control Board Review

Step 2: Workgroup Formed – Submission Development

Step 3: Completed Candidate Proposed

Step 4: Public Comment

Step 5: PESC Membership Vote

Step 6:Ratification

Returned withExplanation

Workgroup Formed –Candidate Developed

Approved?

Approved?Returned for

additional information

Returned with Explanation

N

Y N

N

Y

Y


!XML Registry and Repository for the Education Community" Developed and owned by US DOE.FSA" Administered by PESC" Stores PESC approved standards in the form of a

DATA DICTIONARY

XML Registry & Repository XML Registry & Repository


!Core Components! “Simple” root data elements! “Core Main” data dictionary with simple components/elements! “Sector” libraries allow standards to evolve from various versions

supported by different vendors or organizations ! “Complex” core components/elements, the grouping of several simple

core components/elements, follow the same methodology

XML Registry & Repository XML Registry & Repository


!Standards is about process, data, community, coordination, compromise, documenting differences and comparables to facilitate systematic interactions that simplify our efforts inside and outside the enterprise

Closing RemarksClosing Remarks


David K. MoldoffPESC Director

1250 Connecticut Avenue NW, Suite 200Washington DC 20036

www.PESC.org

202-261-6516

AcademyOne

David K. MoldoffPresident and CEO

601 Willowbrook LaneWest Chester, PA 19382

www.academyone.com

610-436-5680 ext [email protected]


AcademyOne’s 50,000 foot vision

College Transfer of Credit

Dual Enrollment

Articulation Agreements

Academic Planning &Curriculum Alignment

Academic Advising & Student Transition

Study Abroad &Student Exchange


Transfer Evaluation

CourseEquivalency

Matrix

eTranscript

ProspectiveDegreeAudit

AcademicAlignment

Leve

l of D

iffic

ulty

Course to Course

Degree/Majors Rules

Reduce paperwork

Seamless Transition

What if - How will my courses articulate?

Reactive Capability Maturity ModelFocuses on the

institutional capability

After enrollment decision

Does not reveal how courses articulate to a major

Slow adoption curve

Data driven requirements

100%

50%

25%

5%


State-wideArticulationAgreements

State-widealign

Gen Ed

EstablishingAcademicPathways

State-wideAcademicPathways

On-DemandAdvising

Leve

l of D

iffic

ulty

Transfer Articulation

Degree/Majors Rules

Dual Enrollment

ProgressiveReview

AcademicCoordination

Proactive Capability Maturity Model

2-4 Year focus and completion rates

Need disciplined and systematic review

Need trust, respect

Perspectives

Open Sharing

Focuses on the state capability

90%

40%

20%

10%

LadokConsortium

The Ladok Consortium and LadokPing; a solution for student data exchange on a national level

2007-10-22 Jonas Brorsson

Financing Higher Education is Activity-based / No Tuition Fees, centrally funded

Uniform Law & Regulations for HiEd

Well-defined Reporting to Authorities

Freedom for Univ: Decentralisation, Independent Authorities, Quality Control

Ongoing: European cooperation, Bologna process etc

Short on Swedish Higher EducationLadokConsortium

2007-10-22

LadokConsortium

2007-10-22

Ladok as HE Industry Standard

Thirty-fiveuniversitiesuse the sametool-box!

A uniformset of rules

… usingseparate studentdatabases

… but highlyindependent Universities

Conditions for cooperation - uniformity vs. decentralisation

The Ladok Cooperation Example – unique for the sector

Covers more or less the entire range of universities

Local system instances / databases – a corner pillar

Competence required: User participation essential

Influence for universities – almost-democracy

Collaboration in the Ladok ConsortiumLadokConsortium

2007-10-22

Organisation at national levelLadokConsortium

2007-10-22

Executive Officer

Application Manager

Development Dep6 AreaManagers

Application managementApplication management

BUSINESSBUSINESS IT / TechnologyIT / Technology

Ladok Consortium VHS

Executive Officer

Executive Officer,IT Strategist, Head of Adm

LadokConsortium

2007-10-22

Now: patterns change!

Mobile students!

”Keep track of my studieswherever…!”

Joint degrees

Study programsin collaboration

Etc…

LadokConsortium

2006-05-04

For a future next-generation, we want to know more:

- how best to put together system support for the entire student process

- how to think about cooperation and informationexchange between universities and related, withinthe European community

- the roles for expert users, for students…

Widen views for the future

National integration in the Swedish Ladok system

Mikael Berglund – IT ArchitectLadok Division – Umeå University

Ladok Division

• A National Centre for Development and Maintenance of IT systems for HigherEducation

• 100 employees; own staff, external consultants and external colleagues

• Non profit (Part of Umeå University)

Ladok System

• National Student registry• 99% of students in swedish higher education• Holds courses, registrations, students/student identities,

organisations, credentials• Handles registration, diplomas/certification,

authentication etc.• Student on-line services • Used for follow-up• More than 500 database tables• Approx. 1500 forms• ~500 000 students a year

Traditional integration

• National Board of Student Aid• Statistics Sweden• National admissions system

• Batch files

National integration

• LadokPing• Online access to students’ achievements

across all institutions– Student aid officers– Degree officers– Students!– Potential employers

Architecture

• J2EE – EJB 2.0, Struts 1.2• JBoss• RMI over HTTPS

– Client and server certificates from SwUPKI• Versioning

– Version number, increased whenincompatible

Conclusions• Technically straightforward

implementation• Versioning and APIs are the biggest

challenges– eBay increments the lowest supported

schema version in February and August eachyear

– Google maps API is supported at least onemonth between major releases

• Expensive to implement

EUNIS European University Information Systems Organisation

http://www.eunis.orgSlide 1

EUNIS GeneralEUNIS

European University Information Systems

Lígia Maria [email protected]

Workshop on Exchanging Electronic Student Data - Rome, 9 November 2007



European University Information Systems

• EUNIS – European UNiversity Information Systems Association• Statutory association governed by French law

• Founded in 1993 • Web Site

• www.eunis.org



Objectives

• To encourage communication, collaboration and co-operation between those responsible for information systems in higher education and research institutions and organisations in Europe

• To liaise with the major suppliers in this field and represent the interests of higher education

• To liaise with organisations setting the strategic agenda for information systems in higher education and research at national and European level



Members

• Members: 127• Regular: 114 (HE&R and national organizations)• Corresponding: 3 • Honorary: 3

• Dr John Bielec• Prof. Robin McDonough • Dr Michael Zastrocky

• Corporate:7• Blackboard, Digitary, Kion, Polopoly, Sungard, SAP, SUN

• 26 countries inside Europe (3 outside Europe)



Linked Organizations

• National Education Organizations (18)

• TERENA• HUMANE• EUA• CAUDIT• ASAUDIT• EDUCAUSE/ECAR• GARTNER



Activities

Annual conferenceWorkshops & Seminars

Task-ForcesEUNIS Awards

PublicationsSurveys & Projects

+widespread electronic distribution network

links to associations & consortia



Annual Conferences

• EUNIS 2007, Grenoble, France• EUNIS 2006, Tartu, Estonia• EUNIS 2005, Manchester UK• EUNIS 2004, Ljubljana, Slovenia• EUNIS 2003, Amsterdam, the Netherlands• EUNIS 2002, Porto, Portugal• EUNIS 2001, Berlin, Germany• EUNIS 2000, Pozñan, Poland• EUNIS 1999, Helsinki, Finland• EUNIS 1998, Praha, Czech Republic• EUNIS 1997, Grenoble, France• EUNIS 1996, Manchester, UK• EUNIS 1995, Düsseldorf, Germany



Next Conference

EUNIS 2008

Aahrus, DenmarkJune 24th-29th

in memoriam of Jens Doerup



Workshops and Seminars

• Corporate Seminar, Paris, December 4, 2000 • Rector Seminars

• Paris, November 20-21, 2003• Paris, March 23-24, 2006

• E-Learning Workshops• Oxford, February 16-17, 2004 • Birmingham Nov. 27-28, 2006

• Administrative Software Workshop• October, 2008



Task-Forces

EUNIS E-Learning Task Force

Administrative Systems Task Force

Bologna Task Force



Awards

• EUNIS Elite Award for Excellence• recognise and promote best practice in some

aspect of the use of information systems in higher education in Europe

• EUNIS Jens Dørup Award for E-Learning• the first Award will be presented at

EUNIS2008 in Århus• Best Paper Award

• related with annual conferences



Publications

• Methods for Building a University Information System - A Handbook by Ivan Vrana et al. 2002

• Conference proceedings• Workshop and seminar reports• EUNIS Top Concern Surveys• EUNIS Journals



Surveys

• EUNIS TOP Concern Surveys• ECAR Survey

• Statistical work with national organizations in several countries, led by Spain and UK



Building Capacity: Preparing for Bologna

• EUNIS is one of partners of UK member JISCinfoNet in this project to help institutions preparing to implement the Bologna Process.

• Launch Workshop in Dublin, Ireland in May 2007 attended by Martin Price



Bid for EC Socrates funding

• ITBOL – Information and Technology Infrastructure for the Bologna Process• EUNIS led a consortium bidding for funding

from the EC’s Socrates Programme • CSIESR (France)• UCISA (UK)• ZKI ( Germany ) • EUA (European University Association)

• The bid was not successful



TERENA’s EARNEST Project

• EARNEST Foresight Study into future of academic networking in Europe

http://www.terena.org/activities/earnest/

• Campus Issues sub study co-chaired by Martin Price



EUNIS Web


Programme

Open discussion 1Perspectives of using international standards for exchanging student data:consequences for current projects, new opportunities

14:00 - 15:15


Open discussion 2Steps toward an international standard for exchanging student data:requirements, constraints, approaches and dissemination

15:45 - 16:30


Lunch12:45 - 14:00



Conclusion and next steps16:30 - 17:00

Welcome, Introduction and goals of the workshop09:00 - 09:45



Open discussion 1

Perspectives of using international standards for exchanging student data: consequences for current

projects, new opportunities

Moderation: Vittorio Ravaioli, Kion - Manuel Dietz, unisolution


Open discussion 1

What are you expecting from international standards for student curriculum data in your project, institution, country, etc.?

Are the universities really ready / interested in implementing standard?

How are you considering the current European initiatives (Europass, Ploteus, CEN) or of the other countries (e.g. USA) in your reflections regarding standards?

What will be the problems/consequences for you to implement new standards (if already using others)?



Open discussion 2

Steps toward an international standard for exchanging student data: requirements,

constraints, approaches and dissemination



Open discussion 2

What is the best organisation framework for the definition of a standard/specification?- involved actors: institutions, software houses ...? - relation / cooperation with EU, CEN, EUNIS, EAIE or any other organisation? - How not to multiply work in parallel working teams?

How to define the standard- timing- technical constraints- country-specific constraints

How to disseminate / diffuse the standard ?- Key persons for implementation at each Institution: CIO, IT Dept., International Office

Software House?- convince the universities to make this project a priority?- changes in the technologies- changes in the organisation



Open discussion 2

Steps toward an international standard for exchanging student data: requirements,

constraints, approaches and dissemination


/ 13European Workshop – Defining electronic standards for ex changing student data – Rome, 9th November 2007

Open discussion 2

What is the best organisation framework for the definition of a standard/specification?

- involved actors: institutions, software houses ...?

- relation / cooperation with EU, CEN, EUNIS, EAIE or any other organisation?

- How not to multiply work in parallel working teams?

How to define the standard

- timing

- technical constraints

- country-specific constraints

How to disseminate / diffuse the standard ?

- Key persons for implementation at each Institution: CIO, IT Dept., International Office Software House?

- convince the universities to make this project a priority?

- changes in the technologies

- changes in the organisation