european champion clubs cup · 8.3 scoring 8.4 bib numbers 8 ... club chairman peter lawton 2.6 ......

European Champion Clubs Cup

Track & Field Senior Group A

Birmingham, Great Britain

Subject CONTENTS 1. GENERAL INFORMATION 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office

2.4 Executive Board of British Athletics 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Clubs 3. ARRIVALS 3.1 Arrival by Air 3.1.1 Welcome Service

3.1.2 Transportation of Equipment 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 4.1 Transport Desk 4.2 Bus Shuttle Service

4.3 Return to Airport / Train Stations 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information 5.2 Information Desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota 5.5 Meals

5.6 Meeting Rooms for Teams 5.7 Telephone Calls 6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of Accreditation

6.4 Access Areas for Teams 7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC) 7.2 Technical Meeting 7.2.1 Technical Meeting Agenda 7.3 Equipment 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Dressing / Physiotherapy Rooms 7.7 Training 7.7.1 Training with Official Starters




8. COMPETITION REGULATIONS 8.1 Team Composition 8.2 Entries

8.2.1 Preliminary Entries 8.2.2 Final Entries

8.2.3 Final Confirmation

8.2.4 Withdrawal 8.3 Scoring 8.4 Bib Numbers 8.5 Competition Clothing 8.6 Lane and Starting Order 8.7 Starting Heights 9. COMPETITION PROCEDURE

9.1 Timetable 9.2 Warming up Before Events 9.3 Call Room Procedures 9.4 Competition Preparations 9.4.1 Field Events 9.4.2 Trials in Field Events 9.4.3 Track Events

9.5 Starter’s Commands 9.6 Timing 9.7 Leaving the Stadium during the Competition 9.8 Leaving the Stadium after the Competition 9.9 Protests and Appeals 9.10 Doping Control 9.10.1 General information

9.10.2 Selection of Athletes 9.10.3 Additional Controls 10. MEDICAL SERVICES 10.1 General 10.2 Medical Services in the Hotels 10.3 Medical Care at the Stadium 10.4 Physiotherapy in the Hotels 10.5 Physiotherapy at the Stadium 10.6 Insurance 11. SECURITY 12. CEREMONIES 12.1 Opening Ceremony 12.2 Victory Ceremonies 13. DEPARTURE 14. CONTACT DETAILS 14.1 European Athletics office 14.2 LOC Office 15. APPENDICES Appendix 1 – Implement List Appendix 2 – Timetable Appendix 3 – Event Draw Appendix 4 – Map of the Competition Venues, Warm up and Training Areas Appendix 5 – Accreditation Zones Appendix 6 – Key Dates and General Programme




1. GENERAL INFORMATION

Language English

Currency Pound Sterling (£) – Euro is accepted in large shops though

Religion Mainly Christian – but Birmingham has a very mixed population with

a wide range of religions and ethnic origins

Time zone British Summer Time (GMT+1)

Electricity specifications 220-240v, 50 Hz, 3 pin sockets

Telephone instructions 00 (+44)

(international access)

Shop opening hours 09:00 to 20:00 in city Centre – 10:00 to 16:00 on Sundays

Main post office Open 09:00 to 18:00

(opposite Town Hall)

Banks 10:00 to 17:00 several close to hotels - closed on Sundays

Introductory phrases in local language

You will hear many accents in Birmingham – the traditional “Brummie” accent and dialect will

include words such as:

Bostin Excellent/Very Good

Tara a bit Goodbye

Pop Fizzy Drinks

Wench Young women




2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council

President Svein Arne Hansen (NOR) First Vice President Dobromir Karamarinov (BUL)

Vice Presidents Jean Gracia (FRA) Frank Hensel (GER) CEO Christian Milz (SUI) Council Members Sylvia Barlag (NED) Gregor Bencina (SLO) José Luis de Carlos (ESP) Alfio Giomi (ITA) Marton Gyulai (HUN) Toralf Nilsson (SWE)

Panagiotis Dimakos (GRE) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Erich Teigamägi (EST) Libor Varhanik (CZE) Salih Munir Yaras (TUR)

IAAF President (ex officio member) Sebastian Coe (GBR) European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN) Hansjörg Wirz (SUI)

2.2 European Athletics Delegates

Council Delegate José Luis de Carlos (ESP) Technical Delegate Edmund Gödde (GER) Doping Control Delegate Marko Salminen (FIN) ITO / International Referee Janusz Rozum (POL) ITO / International Referee Andrei Udovc (SLO)

Jury of Appeal To be appointed at the Technical Meeting

2.3 European Athletics Office

European Athletics Association Avenue Louis-Ruchonnet 16 1003 Lausanne, Switzerland

Tel: +41 21 313 43 50 Fax: +41 21 313 43 51 E-mail: [email protected] Web:www.euroepan-athletics.org

2.4 Executive Board of British Athletics

President Jason Gardiner Vice President Donna Fraser Chief Executive Niels de Vos Chair Richard Bowker




2.5 Local Organising Committee

President Ainsley Bennett General Secretary Stuart Paul Event Presentation Andy Paul, Kelly Sotherton Press/Media Leon Hickman

Marketing Cath Muth Finance Suphi Bedevi Travel/Accommodation Simon Hainsworth British Athletics Nigel Holl, Karen Forbes Birmingham Council Steve Hollingsworth, Gary Peal, Matt Brown Club President Norma Blaine Club Chairman Peter Lawton

2.6 Competition Organisation

Competition Director Alan Bell Technical Director Andrew Hulse Field Referee Rob Walker

Track Referee Noel McKakly Chief Timekeeper John Vickers Chief Photo finish Alison Jordan Meeting Manager Dave Sprason Start Coordinator Margaret Werrett Chief Starter’s Assistant Wendy Kane Start Referee John Pickles

Call Room Manager Lesley Minervini Call Room Referee John Hallett Doping Control David Herbert 2.7 Participating Clubs

Men Women

BEL RESC BEL CABW

DEN Sparta AM DEN Sparta AM

ESP Playas de Castellon ESP Valencia Esports

GBR Birchfield Harriers GBR Thames Valley Harriers

IRL Clonliffe Harriers A.C. ITA ASD Bracco Atletica

LTU Cosma NED Rotterdam Atletiek

POR Sport Lisboa e Benfica POR Sporting Clube de Portugal

SLO AD Mass Ljubljana SLO AD Kladivar

SVK AK Slavia UK Bratislava SVK AK Spartak Dubnica nad Váhom

TUR Enka TUR Enka




3. ARRIVALS

3.1 Arrival by Air Birmingham International Airport is the official airport. London airports may be used as alternative airports, upon previous agreement with the LOC and at the Clubs’ costs. Transfer times from the airports are as follows:

From Birmingham International Airport to the official hotels: 30 minutes From London airports to the official hotels: 2h00m

3.1.1 Welcome Service

Upon arrival, teams will be met by the Transportation Coordinator. The Welcome/Information Desk shall be situated in arrivals terminal at the Birmingham International Airport and will be open from 24 May 2018 (depending on travel schedules). Once luggage has been collected, team members will be escorted to buses which will take them to their hotels. Coach transport will operate for teams. Coaches will be allocated to teams and will be clearly identified by signage. These coaches will be parked in front of the hotels.

3.1.2 Transportation of Equipment Personal implements and vaulting poles shall be transported directly from/to Birmingham

International Airport to/from Birmingham Alexander Stadium (implements checking room located

according Appendix 4) by the LOC. Personal implements and vaulting poles must be clearly labelled

by the clubs with name and club/country signs to ensure that they do not get lost.

3.2 Arrival by Train There will be no Information Desk at the main railway station, Birmingham New Street. Teams arriving by train will be met by LOC representatives and taken to the team hotel, according to the arrival times given in the final entry system. 3.3 Arrival by Road Teams arriving by road are kindly asked to go directly to their hotel, where representatives from the LOC will welcome them. 3.4 Visa Requirements The United Kingdom has strict regulations about who needs a visa to enter the UK. A citizen of a country that requires a UK visa (a visa national) will not be allowed to enter the UK without one. A citizen of a country that requires a UK visa shall need to apply online for a UK visa at www.gov.uk/apply-uk-visa and attend an appointment at a Visa Application Centre (VAC) in person to have biometric information (fingerprints and photograph) taken and to provide supporting documents in hard copy.




The below chart is a list of the European Member Federations whose nationals must require a Visa to enter the United Kingdom. All nationals of countries that require a Visa must apply for a Standard Visitor Visa prior to entering the United Kingdom.

Federation Code Visa Required & VAC

Albania ALB X

Armenia ARM X

Azarbaijan AZE X

Belarus BLR X

Bosnia Herzegovina BIH X

Georgia GEO X

Kosovo KOS X

FYR Macedonia MKD X

Moldova MDA X

Montenegro MNE X

Russia RUS X

Serbia SRB X

Turkey TUR X

Ukraine UKR X

Participants who require a visa should contact the LOC as soon as possible to obtain a special invitation letter and visa application information: Stuart Paul Tel: +44 (0) 7789 000512 Email: [email protected]

The following information shall be included in the request:

Full name (first name and family name as shown in passport)

Gender

Date of birth

Passport Number and Passport Expiry Date (passports should be valid at least 6 months

after the end of the competition)

Function in the Team (athlete or official)

You should take a copy of this letter with you when you attend your appointment at the VAC and have it with you to show at the UK Border on arrival in the UK.

mailto:[email protected]




4. TRANSPORT 4.1 Transport Desk

The transport desk/office will be located at the hotel and will be open at the following times:

24 May 08:00 – 22:00

25 May 08:00 – 22:00

26 May 08:00 – 22:00

27 May 08:00 – 22:00

28 May 08:00 – 22:00

4.2 Bus Shuttle Service

A regular bus shuttle service will be provided between the team hotels, training venues, social functions, the Technical Meeting and the competition venue. Full details of the schedule will be displayed at the Information Desk in each hotel. Transfer times between the hotels and the competition venue will be around 25/30 minutes, depending on the hotel location and traffic conditions. The following arrangements have been made for the team hotels: Thursday, 24 May Route: From the Teams´ Hotels to Birmingham Alexander Stadium / back to the Teams´ Hotels Activity: Training & Lunch Frequency: every 60 minutes Times from the Teams´ Hotels: 11:30 | 12:30 | 13:30 | 14:30 | 15:30 | 16:30 Times from Birmingham Alexander Stadium: 17:00 | 18:00 Friday, 25 May Route: From the Teams´ Hotels to Birmingham Alexander Stadium / back to the Teams´ Hotels Activity: Training & Lunch & Inspection of the Competition Venue & Technical Meeting Frequency: every 60 minutes Times from the Teams´ Hotels: 09:30 | 10:30 | 11:30 | 12:30 | 13:30 | 14:30 | 15:30 Times from Birmingham Alexander Stadium: 14:00 | 15:00 | 16:00 | 17:00| 18:00 Saturday and Sunday, 26 and 27 May Route: From the Teams´ Hotels to Birmingham Alexander Stadium / back to the Teams´ Hotels Activity: Competition & Lunch Frequency: every 60 minutes Times from the Teams´ Hotels: 10:30 | 11:30 | 12:30 | 13:30 | 14:30 Times from Birmingham Alexander Stadium: 15:30 | 16:30 | 17:30 | 18:30 4.3 Return to Airport / Train stations

Transport will be arranged according to the flight schedules submitted by the teams. Further

information will be available from the hotel Information Desks. In case teams´ travel plans change after the final entries closing date teams may have to assume an extra fee to support eventual extra transportation expenses.




5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information

The LOC has reserved three good quality hotels for teams, providing full board accommodation and easy access to the centre of Birmingham and to the competition venue.

5.2 Information Desk

An Information Desk will be in the lobby of each hotel, which will be open:

24 May 08:00 – 22:00

25 May 08:00 – 22:00

26 May 08:00 – 22:00

27 May 08:00 – 22:00

28 May 08:00 – 22:00

5.3 Official Hotels

Hotel Name Address/Email//Website Teams Facilities

Jurys Inn Address: 245 Broad Street, Birmingham, B1 2HQ Email: [email protected] Website: https://www.jurysinns.com/hotels/birmingham

To be defined after

the Final Entries

Welcome Desk

Wi-fi internet

Meeting Room

Physio Room

Recreation Area

Holiday Inn Express

Address: 19 Holliday Street, Birmingham, B1 1HH Email: [email protected] Website: https://www.ihg.com/holidayinnexpress/hotels/gb/en/reservation

To be defined after

the Final Entries

Crown Plaza Hotel

Address: Central Square, Holliday Street, Birmingham, B1 1HH Email: [email protected] Website: https://www.ihg.com/crowneplaza/hotels/gb/en/reservation

To be defined after

the Final Entries

5.4 Costs and European Athletics Quota

According the EA Regulation 1410.6.1 the visiting clubs should pay a contribution of 2400€ to the organizer (at the venue) for full board accommodation expenses. This amount is to cover the accommodation for one night more than days of competition for the maximum number of quota team members which is at the men’s and women’s competition each 22 athletes + 4 officials max.


https://www.jurysinns.com/hotels/birmingham

https://www.jurysinns.com/hotels/birmingham


https://www.ihg.com/holidayinnexpress/hotels/gb/en/reservation

https://www.ihg.com/holidayinnexpress/hotels/gb/en/reservation


https://www.ihg.com/crowneplaza/hotels/gb/en/reservation

https://www.ihg.com/crowneplaza/hotels/gb/en/reservation




The following rates must be paid for “out of quota” team members and for additional days:

Team Members Single room Twin room

Out of quota athletes / Officials

90€ per person/night 60€ per person/night

Additional nights 90€ per person/night 60€ per person/night

All prices include meals and VAT

Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials within the quota. All payments must be made in Euros (€), in cash or by credit card. The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The teams which prefer to pay in advance may do it through bank transfer before travelling using the following data:

Account Name: BIRCHFIELD HARRIERS Bank account name: BARCLAYS BANK Bank account number: 47102500 Bank address: 166 THE PARADE, THE MALL SHOPPING CENTRE, SUTTON COLDFIELD, WEST MIDLANDS, B72 1PH, UNITED KINGDOM Swift No: BARCGB22

IBAN: GB63 BARC 20841347102500

5.5 Meals

All meals will be served as follows:

24, 25 and 28 May 26 and 27 May Locations

Breakfast 06:30 – 10:00 07:00 – 10:00 Jurys Inn / Holiday Inn / Crown Plaza

24 to 28 May

Lunch 11:30 – 14:30 Birmingham Alexander Stadium (1)

24 to 28 May

Dinner 19:00 – 21:30 Jurys Inn / Crown Plaza (2)

(1) Lunches are being provided at the stadium on all days; however, lunches can also be ordered and delivered to the

hotels on request on Friday (if not attending training). On Monday 28 May lunches shall be delivered to the hotels on request (if not leaving until lunch time)

(2) For teams accommodated at Crown Plaza and Holiday Inn Express hotels

A regular bus shuttle service will be provided according the point 4.2 above regarding the meals to be taken at Birmingham Alexander Stadium.




Accreditation cards together with meal vouchers (which will be given to teams upon arrival) will allow access to meals. For lunch and dinner, mineral water per person will be available free of charge. All other drinks must be paid for.

All food restrictions (celiac, vegan, vegetarian, etc.) should be communicated to the LOC in advance. A late serving provision will be made for those athletes detained at the Stadium due to doping controls or protests. 5.6 Meeting Rooms for Teams

Arrangements can be made for team meeting rooms through the Information Desk in the hotels. Requests shall be made at reasonable time in advance. 5.7 Telephone Calls

The telephone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the Information Desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the ECCC T&F Senior Group A 2018.




6. ACCREDITATION 6.1 General

Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable

and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. Accreditation Centre 1 will be located at Birmingham Alexander Stadium – dedicated to the accreditation of all the athletes and team related staff. This centre will function according to the following time schedule:

24 May 14:00 – 20:30

25 May 10:00 – 18:00

Any team accreditation not collected will be taken to the Technical Meeting at the Jurys Inn Hotel

Accreditation Centre 2 - the accreditation of all the other people not directly related to the teams

- can be collected from Gate 1 at the Birmingham Alexander Stadium. This centre will function as

for the teams above plus:

26 May 08:00 – 10:00

6.2 Accreditation Procedure

Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry system. Accreditation cards will be distributed at the Accreditation Centre after all dedicated team payments are settled. 6.3 Loss of Accreditation

Any lost or damaged accreditation cards should be reported to the TIC. Duplicate cards can be obtained when proof of identity can be established. 6.4 Access Areas for Teams

A description of the accreditation system is included on the back of the accreditation card. All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the

call room and to the infield. Separate cards will be issued to Team Leaders, for access to the TIC. Tickets/separate cards will also be distributed to the coaches (1 per competing athlete) for the coaching areas. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station.




7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC)

The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC, the Technical Delegate and the Competition Administration, regarding

technical matters. The TIC will be located at Birmingham Alexander Stadium (see Appendix 4) and will be open at the following times:

24 May 15:00 – 18:00 25 May 10:00 – 18:00 26 May 10:00 – 19:00 27 May 10:00 – 19:00

The TIC will be linked to all Information Desks set up for this event and shall be responsible for the following:

Competition information (Start Lists, Results, etc) Liaison points concerning technical matters between Team Officials, the Technical

Delegate, European Athletics and LOC Urgent notices – collection and delivery of any urgent written notices to the Team

Delegations from the Technical Delegate, EAA and LOC Settlement of technical enquiries from delegations Recovery of confiscated items at the call room Applications for ‘national records’ (doping control and Finish Lynx photo finish prints) Receipt of final declaration of members of relay teams Receipt of protests from the teams

Access to the information in the teams’ pigeon boxes at the TIC will be controlled by separate entry cards, not by the accreditation card (see point 6.4). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the Technical Meeting. 7.2 Technical Meeting

The Technical Meeting will be held on Friday, 25 May at 19:00 at the Jurys Inn Hotel. Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. All questions related to the Technical Meeting must be presented in writing, in English, to the TIC or teams hotels Information Desks before 14:00, on Friday 25 May. The Technical Meeting will be conducted in English. The Technical Meeting will be attended by:

European Athletics Delegates Jury of appeal (members to be appointed in situ) Representatives of the Local Organising Committee Chief Technical Officials TIC Representatives




Competition Director Doping Control Delegate Competition Data Processing Representative European Athletics Staff

7.2.1 Technical Meeting Agenda

The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics President or his representative Presentation of the International Officials Presentation of the Competition Officials Presentation of the competition and warm up sites Information briefing by the Technical Delegate

o Call-room procedures and schedule o Allocation of lanes and starting order o Starting height and bar raising increments o Scoring and ties

Doping Control Victory Ceremonies, Opening and Closing Ceremonies

Selection of Jury of Appeal Answering of questions submitted in writing by the clubs

7.3 Equipment

The implements provided by the LOC (see implement list, Appendix 1) are selected from those appearing on the current IAAF approved equipment list. Personal implements will also be allowed, providing that:

They are readily identifiable and are IAAF certified They are not already on the official list They have been checked for compliance with IAAF Rules They are made available to all other athletes until the end of the event

The LOC will provide transport for the delivery of personal implements and vaulting poles. Upon arrival to the airport athletes are responsible for taking their personal implements and vaulting poles to the Birmingham International Airport Welcome Desk, where LOC team members will assist. Personal implements and vaulting poles must be clearly marked with name and club/country signs to ensure that they do not get lost. Personal implements and vaulting poles will then be transported to Birmingham Alexander Stadium (implements checking room located according Appendix 4) by the LOC, which will provide a vehicle for this service. Both personal implements and vaulting poles will be kept in a locked store and will be brought to the competition site in due time by the LOC. If approved, the implements will be under the authority of the LOC from the time of checking to the end of the event. If a personal implement cannot be accepted, the relevant team will be informed accordingly through the TIC.

After the competition, personal implements and poles of the teams leaving by air will be transported directly from Birmingham Alexander Stadium to the respective airport. Personal implements and poles must be clearly marked with name and club/country signs to ensure prompt delivery. Basic implements will be provided for warm up and training.




7.4 Inspection of Competition Venue

Heads of Delegation may visit the Birmingham Alexander Stadium and the High Performance Indoor Centre inspecting access routes and other facilities which will be important to the teams on Friday, 25 May, from 14:00 to 15:00. The meeting point for the organised tour will be at the Birmingham Alexander Stadium TIC, at 13.50, accompanied by LOC personnel.

7.5 Competition Area

Birmingham Alexander Stadium and its surroundings are shown in Appendix 4 of this document. There are 12.700 seats in the Stadium. The Stadium has the following competition facilities:

10 lanes in straight and 8 in oval

1 High Jump site 1 Pole Vault site 4 sites for Long/Triple Jump 4 Shot Put Circles 1 Combined Discus/Hammer Circle 2 Javelin sites

The warm up area corresponds to a dedicated indoor facility (High Performance Indoor Centre) of 3000m2 with easy access to the Stadium - equipped with synthetic runways for sprint/hurdles (8 lanes of 110mts). A separate Throwing Field and weightlifting facilities are also possible to be used. The maximum spike lengths in the various events are:

Track, Long Jump, Triple Jump and Pole Vault: 9mm

High Jump and Javelin: 12mm 7.6 Dressing Rooms

Dressing rooms with showers are located next to the track level, according to Appendix 4. 7.7 Training

Athletes will have the possibility to train at Birmingham Alexander Stadium and its surroundings as follows:

Stadium

High Performance Indoor Centre

Throwing Field

Thursday, 24

May Running / Jumps 14:00 - 18.00 14:00 - 18.00 -

Shot Put 14:00 - 18.00 - -

Discus Throw - - 15:00 - 16:00

Hammer Throw - - 16:00 - 17:00

Javelin Throw - - 17:00 – 18:00




Stadium

High Performance Indoor Centre

Throwing Field

Friday, 25 May Running / Jumps 10:00 - 18.00 10:00 - 18.00 -

Shot Put 10:00 - 18.00 - -

Discus Throw - -

10:00 – 11:00

15:00 - 16:00

Hammer Throw - -

11:00 – 12:00 16:00 - 17:00

Javelin Throw - -

12:00 – 13:00 17:00 – 18:00

Equipment and implements necessary for training will be available at the training venues. Officials will be present to help in the case of problems or special requirements. Water will be available at the training venues. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. The Weight Lifting room is available at Birmingham Alexander Stadium (see Appendix 4). Opening hours are the same as the training schedule.

Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the Information Desks in each hotel. 7.7.1. Training with Official Starters This will take place at Birmingham Alexander Stadium on Friday 25 May from 16:00 to 18:00.




8. COMPETITION REGULATIONS 8.1 Team Composition

There will be 20 men’s events and 20 events for women. According to the European Athletics Regulation 1402.3.1 only clubs recognised by the Member Federation as National Champions of

the preceding year are eligible in the ECCC Track & Field Seniors. If the Champion club is not able to take part, then the Member Federation may nominate the second placed club and so on. Only athletes aged at least 16 (sixteen) years on 31 December of the year of them competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF Rules. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Shot Put (men) and Hammer Throw (men). A Club may only select national or foreign athletes to compete in the ECCC Track & Field Seniors who are eligible under the Member Federation terms of eligibility at the date in the year in which the ECCC Track & Field Seniors is held. Provided that such an athlete is a bona fide member of that club for a period starting at least on 1 January of the year of the ECCC Track & Field Seniors. An athlete cannot compete for 2 different clubs which participate in at least one of the ECCC competitions of the same year. Member Federations must provide the list of their eligible national and foreign athletes to European Athletics by 31 January of the year of the competition. The number of foreign athletes is strictly limited to two (2) for each club team in ECCC Track & Field Seniors. The Technical Delegate reserves the right to inspect resident cards or passports. Each club team shall consist of one athlete in each event, except relays.

Each athlete can take part in a maximum of three events of which at least one must be a relay-race.

8.2 Entries

8.2.1 Preliminary Entries

No later than 3 (three) months before the first day of the ECCC Track & Field Seniors, each member federation shall send to European Athletics the preliminary number of athletes and accompanying officials, together with their travel details and accommodation requests. Each participating team must pay a registration fee of EUR 1000, to be paid at the latest by the date of the closing of the preliminary entries.

8.2.2 Final Entries

Final entries shall be made through the European Athletics Event Management System which will be accessible at the following link: https://arena.european-athletics.org/. Member Federations' entries manager shall use their already known individual and personalised access.




Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be received not later than 10 (ten) days before the first competition day. According the regulations, the deadlines for final entries are:

opening date of the online entry system: 24 April 00.01 CET deadline for the entries: 16 May 14.00 CET

8.2.3 Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. In case of late injuries, replacement of initially entered athletes will be allowed until the final confirmation deadline. However, no additional athletes will be accepted, but substitutes by an athlete who is on the list of eligible athletes provided by the respective clubs only. Forms for the final declaration and confirmation will be sent in advance to late arriving teams by email and distributed to each delegation during accreditation. The forms must be completed and returned immediately or no later than Friday 25 May at 14:00. Any club foreseeing

to arrive later than this deadline shall confirm the respective team´s participation via email to [email protected]. Final start lists will be ready for collection after the Technical Meeting. Maximum 2 athletes per team will be allowed to compete in 100m Extra races. Entries must be delivered during accreditation, together with Final confirmations, until Friday 25 May at 14:00, at

the Accreditation Centre/TIC. The final relay team and the running order must be submitted to the TIC using the respective form not later than one hour before the published first call time for the first heat of each round of the competition.

8.2.4 Withdrawal

Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official withdrawal form.

8.3 Scoring

The winner of each individual event and each relay in each match shall score as many points as there are teams competing, the second will score one fewer, and so on. Athletes or relay teams disqualified or not finishing shall not score.

If two or more athletes tie for a place in any event, the attributable points shall be divided equally between them. The team having the highest aggregate number of points shall be the winner of the match, and so on.

If two or more club teams have the same aggregate number of points, the tie shall be decided in favour of the club team having the greater number of event winners. If the tie still remains it shall be decided in favour of the club team having the greater number of second places, and so on.




8.4 Bib Numbers

The LOC will provide the teams with three bibs (two bib numbers and one official three-letter country code bib) after the Technical Meeting, as follows:

Each athlete must wear the bib with the number on his/her front as on his/her back each athlete must wear the official three-letter country code of his/her national federation

In the relays each runner must wear the bib with the official three-letter country code of

his/her national federation on his/her front as on his/her back runners must wear the bib with the number

The third bib with the number shall be used on the back of the athletes´ tracksuits. Exceptions are made for all jumping events participants: these competitors are permitted to attach the bib only to the front or to the back of their competition clothing. Bibs must not be cut, folded or covered in any way. 8.5 Competition Clothing

Competitors must wear the Club’s official team clothing. IAAF Rule 8 &143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations in force, available at http://www.iaaf.org/mm/Document/06/32/49/63249_PDF_English.pdf. Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. Participating clubs or corresponding Member Federations must provide European Athletics/LOC with a full set of photographs of their club team uniforms (preferably in an electronic version) by 7 May 2018 and will have the obligation to wear them throughout the competition:

JPEG file, maximum resolution and size 300 dpi / 500KB

Compressed ZIP file, if possible

Mail to: [email protected] / [email protected]

All competitors must wear registered vest of the same design and colour of the club they are representing.

8.6 Lane and Starting Order

The allocations of lanes and order of attempts in field events is decided by a draw conducted by the Technical Delegate. Each participating club shall be allocated a letter which shall determine the allocation of lanes in accordance with the appropriate chart as Appendix 1A of the European

Athletics Regulations for the European Cup. Draws for men’s and women’s teams shall be made separately (see Appendix 3). 8.7 Starting Heights

According to Appendix 1, rule 2.2.1 of the Competition Regulations, initial heights for Track & Field Seniors shall be not lower than:

High Jump Men: 1.80m Women: 1.50m Pole Vault Men: 4.00m Women: 3.00m

The heights progression will be communicated to the teams at the Technical Meeting.




9. COMPETITION PROCEDURE 9.1 Timetable

Please refer to Appendix 2 for the competition timetable.

9.2 Warming Up Before Events

Warming up will take place as per point 7.5 above. 9.3 Call Room Procedures

The Call Room will be in the High Performance Indoor Centre (see Appendix 4). It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the call room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room before each event and will then be escorted to the competition site as follows:

Event Entrance to Call Room

Exit from Call Room

Entrance to Infield

100/100H/110H/200/3000/3000sc/5000 25 minutes 15 minutes 10 minutes

400/400H/800/1500/Relays 30 minutes 20 minutes 10 minutes

Horizontal Jumps & Throwing Events 45 minutes 35 minutes 30 minutes

High Jump 65 minutes 55 minutes 50 minutes

Pole Vault 85 minutes 75 minutes 70 minutes

The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules:

Competition clothing Shoes Non-authorized equipment (radio, i-pod, mobile phone, camera, etc.) are not brought

infield.

A detailed Call Room timetable will be displayed and circulated to the teams.

9.4 Competition Preparations

9.4.1 Field Events

Each athlete shall be, in principle, allowed a minimum of two practice trials under the supervision of the officials, more if time allows. The athletes will be called to the practice trials for the throwing events in the competition order. Only official markers provided by the LOC will be allowed for marking the runways.

9.4.2 Trials in Field Events

In accordance with the decision of European Athletics Council, all participants in the field events (except high jump and pole vault) will be allowed four (4) trials.




9.4.2.1 Measurements

Horizontal Jumps and Throwing Events will be measured by EDM (Electronic Distance Measurement) apparatus from Leica. High Jump and Pole Vault will be measured manually.

9.4.3 Track Events

Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed zone for collection after the race. 9.5 Starter’s Commands

The starter’s commands will be given in English. The starter’s command for the distances up to and including 400m and 4x400m relay are: “On your marks” and “Set”. For distances of 800m and over, the commands will be: “On your marks” Timetronics starting blocks will be used for events up to 400m and including first leg of 4x400m. These blocks have a false start detection system and are linked to the false start console. 9.6 Timing

The official timing will be provided by Finish Lynx and will be displayed on the official electronic timing instrument and photo finish cameras provided by Finish Lynx. For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of each straight. 9.7 Leaving the Stadium during the competition

An athlete may only leave the competition area when accompanied by a judge. The intention must be communicated to the Referee. 9.8 Leaving the Stadium after the competition

After the competition, athletes leave immediately the infield through the mixed zone where media interviews will be carried out.

9.9 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of

that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee.




When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in writing.

9.10 Doping Control

9.10.1 General Information

Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Cup. Athletes selected for doping control shall be informed by anti-doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC). A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the event. 9.10.2 Selection of Athletes

The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. All athletes setting World or European records must report to the DCC to provide a sample. Failure to provide a sample will result in the record not being ratified. 9.10.3 Additional Controls

Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they should complete the “Doping Control Request Form”. They will then be escorted to the DCC. The cost of this control – to be transmitted during the Technical Meeting - must be paid for on site by the requesting club to the LOC.




10. Medical Services 10.1 General

The medical service is the responsible of any medical assistance to the team leaders, the competition organisation, the information personnel, the honorary guests as well as, during the

competition, to the spectators in the Stadium. In case of an emergency please contact the nearest medical aid station, in other cases the given instructions should be followed. Below is information on the medical care sites and relevant instructions. The LOC doctor is in charge of the medical service and can be reached by phone (the corresponding number will be provided at the hotels´ Information Desks).

10.2 Medical Services in the Hotels In case of any emergency, you should either call 999 or contact the hotels´ Information/Reception Desks. 10.3 Medical Care at the Stadium The stadium medical service is responsible for any problems concerning the athletes’ health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area. There are two of first aid teams on the infield on training and competition days, supervised by a doctor and marked with red crosses. 10.4 Physiotherapy in the Hotels

For those teams requiring physiotherapy services there will be – upon prior request at the Welcome/Information Desk and at the teams´ cost - a physiotherapist available at Jurys Inn Hotel in the following schedule:

25 to 27 May: 18:00 – 20:00

Additionally, each team hotel will have a dedicated room for physiotherapy – also upon prior request at the Welcome/Information Desk - where team delegations may find and use massage beds provided by the LOC. 10.5 Physiotherapy at the Stadium

There are well equipped physiotherapy facilities in connection with the Medical Centre. The team

physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-operation with the medical staff. In addition, a space will be reserved in the High Performance Indoor Centre for physiotherapy, where physiotherapy boxes, tables and ice machines will be available both on training and competition hours/days. 10.6 Insurance

Each participating club team is responsible for taking out their own insurance to cover illness or injury to any member of their party when travelling to and from and during the ECCC Track & Field Seniors (European Athletics Regulation 1410.9). Please take the necessary steps to fulfil these requirements well in advance.




11. Security Instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn always. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. The emergency phone number is 999. If necessary, the police can be contacted through the LOC Information Desk at your hotel.

12. Ceremonies 12.1 Opening Ceremony

The Opening Ceremony will take place on Saturday 26 May, commencing at 13:10. No athletes will be involved. The Team Leaders will be invited to take part in the flags parade which will be followed by official speeches to end the Ceremony.

12.2 Victory Ceremonies

The Victory Ceremonies for the winning teams Men and Women will take place at the competition venue on Sunday 27 May at 17:30. Athletes must wear the official team clothing for the ceremonies.

13. Departure Teams will be asked to provide full travel details in the final entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotels will be provided and displayed at the hotels´ Information Desks. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure, the LOC hotel managers check the rooms together with the team leaders.




14. Contact Details For further details about the European Champion Clubs Cup Track and Field Seniors, Group A, Birmingham 2018, please contact: 14.1 European Athletics Office

Avenue Louis-Ruchonnet 16, 1003 Lausanne, Switzerland Tel: + 41 21 313 43 63 Fax: +41 21 313 53 51 [email protected] 14.2 LOC Office

Birchfield Harriers, Birmingham Alexander Stadium, Stadium Way, Perry Barr, Birmingham B42 2LR Tel: +44 0121 344 4858 Office Managers: Keith Holt/Mike Baisden Open: Mon/Wed/Fri (09:00 to 13:00); Tue/Thurs (14:00 to 20:00)

15. Appendices Appendix 1 - Implement List Appendix 2 - Timetable Appendix 3 - Event Draw Appendix 4 - Map of the Competition Venues, Warm up and Training Areas Appendix 5 – Accreditation Zones Appendix 6 – Key Dates and General Programme





Appendix 1 - Implement List

Men

Hammer 7.26k

Nishi Steel and Tungsten, dia: 110mm Orange I-99-0079

Nishi Steel and Tungsten dia: 110mm Orange/black I-09-0442

Polanik Competition, stainless steel, dia: 110mm Silver I-00-0203

Polanik Steel, dia: 110mm, Ziolkowski Black Black I-10-0469

Shot 7.26k

Nelco Turned iron, dia: 128mm Yellow I-99-0093

Nishi Steel, dia: 129mm Silver I-99-0083

Nishi Steel, dia: 125.5mm Silver I-99-0087

Nordic Olympic Super, dia: 120mm Blue I-12-0604

Javelin 800g

Nemeth Classic 95m, aluminium, violet cord Violet/yellow/orange I-99-0101

Nemeth Club 85m, aluminium, violet cord Violet/yellow/blue I-99-0104

Nordic Champion Carbon flex 4.8, carbon, lilac cord White, lilac spiral I-99-0189

Nordic Airglider Carbon flex 4.5, carbon, red cord White, red spiral I-03-0300

Discus 2k

Denfi Jurgen Schult Ultimate Spin, chrome rim, carbon grey White/yellow centre I-99-0098

Denfi Skymaster, Chrome rim, mixed carbon/plastic plates Red/white center I-02-0270

Nishi Super HM, steel rim, FRP sides Purple/black/white I-02-0255

UCS Orange Flyer Medium Moment, steel rim, fibreglass Orange I-99-0122




Women

Hammer 4k

Nishi Steel and Ductile, dia: 95mm Blue I-99-0080

Polanik Competition, Brass, dia: 95mm Gold I-00-0204

Polanik Premium Gold, Brass, dia: 95mm, Gold I-10-0464

Polanik Steel dia: 95mm, Premium Black Black I-10-0466

Shot 4k

Nelco Turned iron, dia: 108mm Red I-99-0094



Polanik Brass, dia: 100mm Gold I-00-0198

Javelin 600g

Nemeth Classic 80m, aluminium, violet cord Violet/yellow/green I-99-0102

Nemeth Club 70m, aluminium, violet cord Violet/yellow/blue I-10-0459

Nordic Olympia Carbon, carbon, green cord White, green spiral I-10-0457

Nordic Diana Steel, steel, blue cord, 80m Lilac, white I-99-0018

Nordic Classic Steel Flex 9.2 orange cord Grey I-99-0016

Discus 1k

Denfi Jurgen Schult Ultimate Spin, chrome rim, carbon grey White/yellow centre I-99-0099

Nelco Odyssey, steel alloy rim, plastic sides Silver/black - White I-01-0244

Nishi Super HM, steel rim, FRP side Purple/black/white I-02-0256

Polanik Competition, Carbon, brass rim, carbon sides Various I-14-0676




Appendix 2 – Timetable

Saturday 26 May Sunday 27 May

11:00 to 13:00 National Open Events 11:00 to 13:00 National Open Events

13:10 Opening Ceremony 13:00 M Hammer

13:30 W Hammer 13:40 M Pole Vault

13:30 M 100m Extra (3) 13:50 W Long Jump

13:40 W Pole Vault 14:15 W 100m Hurdles

13:45 W 100m Extra (3) 14:30 W Discus

13:50 M Long Jump 14:35 M 110m Hurdles

14:05 M 400m Hurdles 15:00 M 5000m

14:20 W 400m Hurdles 15:00 M Triple Jump

14:35 W 5000m 15:20 W High Jump

14:50 M Discus 15:30 W 200m

15:00 W Triple Jump 15:45 M 200m

15:05 W 100m 16:00 W 3000m Steeplechase

15:20 M High Jump 16:00 W Javelin

15:20 M 100m 16:10 M Shot Put

15:35 M 3000m Steeplechase 16:20 W 800m

15:55 M 800m 16:30 M 1500m

16:05 M 400m 16:40 W 3000m

16:10 W Shot Put 17:00 W 4x400m

16:15 M Javelin 17:15 M 4x400m

16:15 W 400m

16:30 W 1500m 17:30 Teams´ Victory Ceremony

16:40 M 3000m

17:10 W 4x100m

17:25 M 4x100m




Appendix 3 – Event Draw

Men

A B C D E F G H I J

100/1500/5000 1 2 3 4 5 6 7 8 9 10

200/3000/PV 2 3 4 5 6 7 8 9 10 1

400/LJ 3 4 5 6 7 8 9 10 1 2

800/TJ 4 5 6 7 8 9 10 1 2 3

3000sc/HJ 5 6 7 8 9 10 1 2 3 4

110H/SP 6 7 8 9 10 1 2 3 4 5

400H/DT 7 8 9 10 1 2 3 4 5 6

4x100/HT 8 9 10 1 2 3 4 5 6 7

4x400/JT 9 10 1 2 3 4 5 6 7 8

Clubs: A ESP Playas de Castellon

B GBR Birchfield Harriers

C SVK AK Slavia UK Bratislava

D LTU Cosma

E IRL Clonliffe Harriers A.C.

F SLO AD Mass Ljubljana

G TUR Enka

H DEN Sparta AM

I POR Sport Lisboa e Benfica

J BEL RESC

Women

A B C D E F G H I J

100/1500/5000 1 2 3 4 5 6 7 8 9 10

200/3000/PV 2 3 4 5 6 7 8 9 10 1

400/LJ 3 4 5 6 7 8 9 10 1 2

800/TJ 4 5 6 7 8 9 10 1 2 3

3000sc/HJ 5 6 7 8 9 10 1 2 3 4

110H/SP 6 7 8 9 10 1 2 3 4 5

400H/DT 7 8 9 10 1 2 3 4 5 6

4x100/HT 8 9 10 1 2 3 4 5 6 7

4x400/JT 9 10 1 2 3 4 5 6 7 8

Clubs: A ESP Valencia Esports

B SVK AK Spartak Dubnica nad Váhom

C GBR Thames Valley Harriers

D DEN Sparta AM

E NED Rotterdam Atletiek

F ITA ASD Bracco Atletica

G POR Sporting Clube de Portugal

H SLO AD Kladivar

I TUR Enka

J BEL CABW




Appendix 4 - Map of the Competition Venues, Warm up and Training Areas




Appendix 5 – Accreditation Zones Access zones:

1. VIP Area 2. Competition Area (Call Room & Infield) 3. Teams and Warm-up Areas 4. Mixed Zone 5. Media Area 6. Event Management

Team Categories 1 2 3 4 5 6

Athlete X X X

Head of Delegation / Team Leader X X

Team Official / Coach X

The Head of Delegation / Team Leader from each team is invited to the VIP Area and will be given the necessary access number on the accreditation card (zone 1). All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms (zone 3). Only athletes who are about to compete will have access to the call room and to the infield (zone 2). Tickets/separate cards will also be distributed to the coaches (1 per competing athlete) for the coaching areas). Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station.




Appendix 6 – Key Dates and General Programme

Day Time Activity

Tuesday, 24 April 00:01 CET Final Entries opening date

Monday, 7 May 14:00 CET Provision of club team uniforms´

photographs

Wednesday, 16 May 14:00 CET Final Entries closing date

Thursday, 24 May All day Arrivals and Accreditation

14:00 – 18:00 Training

Friday, 25 May All day Arrivals and Accreditation

10:00 – 18:00 Training

14:00 Final Confirmations (deadline)

14:00 Questions for the Technical Meeting

(deadline)

19:00 Technical Meeting

Saturday, 26 May 13:10 Opening Ceremony

13:30 – 17:25 Competition Day 1

Sunday, 27 May 13:00 – 17:20 Competition Day 2

17:30 Teams´ Victory Ceremonies

Monday, 28 May All day Departure

european champion clubs cup · 8.3 scoring 8.4 bib numbers 8 ... club chairman peter lawton 2.6 ......

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