ethnicity data challenge beth smith, chair, equity and diversity action committee david clay,...
TRANSCRIPT
Ethnicity Data ChallengeBeth Smith Chair Equity and Diversity Action Committee
David Clay Cantildeada College
Jesse Ortiz Woodland Community
College
Goals for This SessionbullReview the federal requirements for
collecting data about ethnicities of students and employees
bullExplore what the new federal requirements mean for community colleges
bullDetermine how can local senates can respond to the data gathering challenge
bullExamine reasons for gathering any data about our students
bullList types of data that might be useful for faculty and senates to gather
TERMSAs Defined by the State Higher Executive Officers
bullOMB ndash Office of Management BudgetbullIPEDS ndash Integrated Postsecondary
Education Data SystembullETHNICITY ndash Represents social groups
with a shared history sense of identity geography and cultural roots which may occur despite racial differences
bullRACE ndash Represents a population considered distinct based on physical characteristics
Current and New Collection Data
CURRENT
NEW
Race Ethnicity Race
Hispanic Hispanic or Latino
American Indian or Alaska Native
Not Hispanic or Latino
American Indian or Alaska Native
Black non-Hispanic Not Hispanic or Latino
Black or African American
White non Hispanic Not Hispanic or Latino
White
Asian or Pacific Islander Not Hispanic or Latino
Asian
Unknown Not Hispanic or Latino
Questions on RaceEthnic Databull Under the two question format respondents should select
one ethnicity code-Ethnicity
Hispanic or LatinoNot Hispanic or Latino
bull AND one or more race codes-Race
American Indian or Alaska NativeAsianBlack or African AmericanNative Hawaiian or Other Pacific Islander White
bull Respondents will not be offered the choice of selecting a ldquotwo or more racesrdquo category
Old and New Reporting Standards
Current IPEDS Reporting (5+2) New IPEDS Reporting (7+2) ndash Effective 2010-2011 school year
1 Non-Resident2 Race and Ethnicity unknown3 Back Non-Hispanic4 American Indian or Alaskan
Native5 Asian or Pacific Islander6 Hispanic7 White non-Hispanic
1 Non-Resident Alien 2 Race and Ethnicity unknown3 Hispanic or Latino or Spanish
Origin of any race
For non-HispanicsLatinos only
4 American Indian or Alaskan Native5 Asian6 Black or African American7 Native Hawaiian or Pacific
Islander8 White9 Two or more races
Reporting Issues
bull HawaiianPacific Islander is new category (taken out of Asian)
bull Two or more races is new option
bull Hispanic will probably increase
bull American IndianAlaskan Native Black Asian White as single races will probably decrease (some will move to other races)
Some Advantages to New Changes
bullBetter reflect current racial amp ethnic makeup of communities
bullAlign with other agencies (such as EEOC) removing the need for dual reports
bullConsistent with Census data and other national data
bullCivil rights enforcement information will be more accurate
bullAfford individuals of multiracial background opportunity that better represent them
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Goals for This SessionbullReview the federal requirements for
collecting data about ethnicities of students and employees
bullExplore what the new federal requirements mean for community colleges
bullDetermine how can local senates can respond to the data gathering challenge
bullExamine reasons for gathering any data about our students
bullList types of data that might be useful for faculty and senates to gather
TERMSAs Defined by the State Higher Executive Officers
bullOMB ndash Office of Management BudgetbullIPEDS ndash Integrated Postsecondary
Education Data SystembullETHNICITY ndash Represents social groups
with a shared history sense of identity geography and cultural roots which may occur despite racial differences
bullRACE ndash Represents a population considered distinct based on physical characteristics
Current and New Collection Data
CURRENT
NEW
Race Ethnicity Race
Hispanic Hispanic or Latino
American Indian or Alaska Native
Not Hispanic or Latino
American Indian or Alaska Native
Black non-Hispanic Not Hispanic or Latino
Black or African American
White non Hispanic Not Hispanic or Latino
White
Asian or Pacific Islander Not Hispanic or Latino
Asian
Unknown Not Hispanic or Latino
Questions on RaceEthnic Databull Under the two question format respondents should select
one ethnicity code-Ethnicity
Hispanic or LatinoNot Hispanic or Latino
bull AND one or more race codes-Race
American Indian or Alaska NativeAsianBlack or African AmericanNative Hawaiian or Other Pacific Islander White
bull Respondents will not be offered the choice of selecting a ldquotwo or more racesrdquo category
Old and New Reporting Standards
Current IPEDS Reporting (5+2) New IPEDS Reporting (7+2) ndash Effective 2010-2011 school year
1 Non-Resident2 Race and Ethnicity unknown3 Back Non-Hispanic4 American Indian or Alaskan
Native5 Asian or Pacific Islander6 Hispanic7 White non-Hispanic
1 Non-Resident Alien 2 Race and Ethnicity unknown3 Hispanic or Latino or Spanish
Origin of any race
For non-HispanicsLatinos only
4 American Indian or Alaskan Native5 Asian6 Black or African American7 Native Hawaiian or Pacific
Islander8 White9 Two or more races
Reporting Issues
bull HawaiianPacific Islander is new category (taken out of Asian)
bull Two or more races is new option
bull Hispanic will probably increase
bull American IndianAlaskan Native Black Asian White as single races will probably decrease (some will move to other races)
Some Advantages to New Changes
bullBetter reflect current racial amp ethnic makeup of communities
bullAlign with other agencies (such as EEOC) removing the need for dual reports
bullConsistent with Census data and other national data
bullCivil rights enforcement information will be more accurate
bullAfford individuals of multiracial background opportunity that better represent them
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
TERMSAs Defined by the State Higher Executive Officers
bullOMB ndash Office of Management BudgetbullIPEDS ndash Integrated Postsecondary
Education Data SystembullETHNICITY ndash Represents social groups
with a shared history sense of identity geography and cultural roots which may occur despite racial differences
bullRACE ndash Represents a population considered distinct based on physical characteristics
Current and New Collection Data
CURRENT
NEW
Race Ethnicity Race
Hispanic Hispanic or Latino
American Indian or Alaska Native
Not Hispanic or Latino
American Indian or Alaska Native
Black non-Hispanic Not Hispanic or Latino
Black or African American
White non Hispanic Not Hispanic or Latino
White
Asian or Pacific Islander Not Hispanic or Latino
Asian
Unknown Not Hispanic or Latino
Questions on RaceEthnic Databull Under the two question format respondents should select
one ethnicity code-Ethnicity
Hispanic or LatinoNot Hispanic or Latino
bull AND one or more race codes-Race
American Indian or Alaska NativeAsianBlack or African AmericanNative Hawaiian or Other Pacific Islander White
bull Respondents will not be offered the choice of selecting a ldquotwo or more racesrdquo category
Old and New Reporting Standards
Current IPEDS Reporting (5+2) New IPEDS Reporting (7+2) ndash Effective 2010-2011 school year
1 Non-Resident2 Race and Ethnicity unknown3 Back Non-Hispanic4 American Indian or Alaskan
Native5 Asian or Pacific Islander6 Hispanic7 White non-Hispanic
1 Non-Resident Alien 2 Race and Ethnicity unknown3 Hispanic or Latino or Spanish
Origin of any race
For non-HispanicsLatinos only
4 American Indian or Alaskan Native5 Asian6 Black or African American7 Native Hawaiian or Pacific
Islander8 White9 Two or more races
Reporting Issues
bull HawaiianPacific Islander is new category (taken out of Asian)
bull Two or more races is new option
bull Hispanic will probably increase
bull American IndianAlaskan Native Black Asian White as single races will probably decrease (some will move to other races)
Some Advantages to New Changes
bullBetter reflect current racial amp ethnic makeup of communities
bullAlign with other agencies (such as EEOC) removing the need for dual reports
bullConsistent with Census data and other national data
bullCivil rights enforcement information will be more accurate
bullAfford individuals of multiracial background opportunity that better represent them
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Current and New Collection Data
CURRENT
NEW
Race Ethnicity Race
Hispanic Hispanic or Latino
American Indian or Alaska Native
Not Hispanic or Latino
American Indian or Alaska Native
Black non-Hispanic Not Hispanic or Latino
Black or African American
White non Hispanic Not Hispanic or Latino
White
Asian or Pacific Islander Not Hispanic or Latino
Asian
Unknown Not Hispanic or Latino
Questions on RaceEthnic Databull Under the two question format respondents should select
one ethnicity code-Ethnicity
Hispanic or LatinoNot Hispanic or Latino
bull AND one or more race codes-Race
American Indian or Alaska NativeAsianBlack or African AmericanNative Hawaiian or Other Pacific Islander White
bull Respondents will not be offered the choice of selecting a ldquotwo or more racesrdquo category
Old and New Reporting Standards
Current IPEDS Reporting (5+2) New IPEDS Reporting (7+2) ndash Effective 2010-2011 school year
1 Non-Resident2 Race and Ethnicity unknown3 Back Non-Hispanic4 American Indian or Alaskan
Native5 Asian or Pacific Islander6 Hispanic7 White non-Hispanic
1 Non-Resident Alien 2 Race and Ethnicity unknown3 Hispanic or Latino or Spanish
Origin of any race
For non-HispanicsLatinos only
4 American Indian or Alaskan Native5 Asian6 Black or African American7 Native Hawaiian or Pacific
Islander8 White9 Two or more races
Reporting Issues
bull HawaiianPacific Islander is new category (taken out of Asian)
bull Two or more races is new option
bull Hispanic will probably increase
bull American IndianAlaskan Native Black Asian White as single races will probably decrease (some will move to other races)
Some Advantages to New Changes
bullBetter reflect current racial amp ethnic makeup of communities
bullAlign with other agencies (such as EEOC) removing the need for dual reports
bullConsistent with Census data and other national data
bullCivil rights enforcement information will be more accurate
bullAfford individuals of multiracial background opportunity that better represent them
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Questions on RaceEthnic Databull Under the two question format respondents should select
one ethnicity code-Ethnicity
Hispanic or LatinoNot Hispanic or Latino
bull AND one or more race codes-Race
American Indian or Alaska NativeAsianBlack or African AmericanNative Hawaiian or Other Pacific Islander White
bull Respondents will not be offered the choice of selecting a ldquotwo or more racesrdquo category
Old and New Reporting Standards
Current IPEDS Reporting (5+2) New IPEDS Reporting (7+2) ndash Effective 2010-2011 school year
1 Non-Resident2 Race and Ethnicity unknown3 Back Non-Hispanic4 American Indian or Alaskan
Native5 Asian or Pacific Islander6 Hispanic7 White non-Hispanic
1 Non-Resident Alien 2 Race and Ethnicity unknown3 Hispanic or Latino or Spanish
Origin of any race
For non-HispanicsLatinos only
4 American Indian or Alaskan Native5 Asian6 Black or African American7 Native Hawaiian or Pacific
Islander8 White9 Two or more races
Reporting Issues
bull HawaiianPacific Islander is new category (taken out of Asian)
bull Two or more races is new option
bull Hispanic will probably increase
bull American IndianAlaskan Native Black Asian White as single races will probably decrease (some will move to other races)
Some Advantages to New Changes
bullBetter reflect current racial amp ethnic makeup of communities
bullAlign with other agencies (such as EEOC) removing the need for dual reports
bullConsistent with Census data and other national data
bullCivil rights enforcement information will be more accurate
bullAfford individuals of multiracial background opportunity that better represent them
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Old and New Reporting Standards
Current IPEDS Reporting (5+2) New IPEDS Reporting (7+2) ndash Effective 2010-2011 school year
1 Non-Resident2 Race and Ethnicity unknown3 Back Non-Hispanic4 American Indian or Alaskan
Native5 Asian or Pacific Islander6 Hispanic7 White non-Hispanic
1 Non-Resident Alien 2 Race and Ethnicity unknown3 Hispanic or Latino or Spanish
Origin of any race
For non-HispanicsLatinos only
4 American Indian or Alaskan Native5 Asian6 Black or African American7 Native Hawaiian or Pacific
Islander8 White9 Two or more races
Reporting Issues
bull HawaiianPacific Islander is new category (taken out of Asian)
bull Two or more races is new option
bull Hispanic will probably increase
bull American IndianAlaskan Native Black Asian White as single races will probably decrease (some will move to other races)
Some Advantages to New Changes
bullBetter reflect current racial amp ethnic makeup of communities
bullAlign with other agencies (such as EEOC) removing the need for dual reports
bullConsistent with Census data and other national data
bullCivil rights enforcement information will be more accurate
bullAfford individuals of multiracial background opportunity that better represent them
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Reporting Issues
bull HawaiianPacific Islander is new category (taken out of Asian)
bull Two or more races is new option
bull Hispanic will probably increase
bull American IndianAlaskan Native Black Asian White as single races will probably decrease (some will move to other races)
Some Advantages to New Changes
bullBetter reflect current racial amp ethnic makeup of communities
bullAlign with other agencies (such as EEOC) removing the need for dual reports
bullConsistent with Census data and other national data
bullCivil rights enforcement information will be more accurate
bullAfford individuals of multiracial background opportunity that better represent them
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Some Advantages to New Changes
bullBetter reflect current racial amp ethnic makeup of communities
bullAlign with other agencies (such as EEOC) removing the need for dual reports
bullConsistent with Census data and other national data
bullCivil rights enforcement information will be more accurate
bullAfford individuals of multiracial background opportunity that better represent them
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Implementation
Examples of Institutional Workflow Impact
Revise of student and HR systems and business flows
Revise all forms (both paper and electronic)Resurvey ALL current students and staffAssess institutionalStateothers reporting
changesOthers
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Making a smooth transitionhellip
Solicit campus leadership supportbullIdentify a project leader and build cross-
functional teamsbullTechnical revisionsbullRe-SurveyingBridgingbullReportingbullBuild into budget requests ndash examples
surveying and IT costsbullApproach needs to fit with institutional
culture
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Tasks Technical Revisions
Such as vendor update coordinationsoftware upgrade web interface update data storage and retention
Questions1 Should we maintain the prior (singlequestion) data in some manner2 How long do we need to maintaincollection documentation3 Should we develop a reporting variable toease report writing
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Tasks Institutional Business FlowProcessesFirst - Identify all places where RE information is entered
-Admissions-Academic Departments-Registration (creditnon-credit all levels)-Human Resources-File uploads from outside sources ndash identify
all sources
1048698 WHO ARE WE MISSING
1048698 Identify all paperelectronic forms thatneed to be revised
1048698 Develop revised workflows for the onetimecollection for current studentsstaff
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Going Beyond the IPEDS Data
ldquo
And Gladly wolde he lerne and gladly techerdquo Geoffrey Chaucer Canterbury Tales
We often forget that the best learners make the best teachers
What do you want to learn about your students
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
In small groups answer the following questions
1 What in addition to the federal data do you want to know about your students
2 What existing sources of information are available to complement the new federal survey
3 What data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 1
bullWhat in addition to the federal data do you want to know about your students
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 2
bullWhat existing sources of information are available to complement the new federal survey
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching
Discussion Question 3
bullWhat data gathering tools would you like to help develop at your campus to facilitate better learning and teaching