eSWTOnline Salary/Wage

Transfer Request System

Current SWT Process Current SWT Process

• Hard Copy (supporting documents, memos, etc. are attached)

• Prepared within a Department• Forwarded to approvers for signature• Forwarded to Contracts & Grants (CG) or ISS for

approval and processing• If SWT is approved, it is keypunched into Banner• If SWT is rejected, it is returned to the preparer

SALARY/WAGE TRANSFER REQUEST A copy of the “Labor Distribution by Fund” report (for each pay period involved) showing the original charges m ust be attached to this form. Regardless of the funds involved, this form must be sent to Contracts & Grants Accounting, 208 M. White Smith Hall. Also see the note at bottom regarding "Revised Personnel Activity Report."

NOTE: Salaries and Wages over 90 days old cannot be transferred.

Employee Banner ID: Employee Name:

Period ID

an d Payroll #

Position Nu m be r

Suf -fix

(FY)

Fiscal Year

Expenditure(s) paid "FROM" in error "FRO M "

FUND ORG ACCT PROG

Transferring expenditure(s) "TO" "TO "

FUND ORG ACCT PROG

Amount

to Transfer

1. T im e Period Transfer Applies to (M ONTH/DAY/YEAR) FROM: TO :

2. JUSTIFICATION FOR THE TRANSFER (REQUIRED BY FEDERAL REGULATIONS): Please check the applicable statement, or check "Other" and give the explanation.

Used fund for wrong budget period of a multi-year project.

Used wrong account code, organization code is correct.

Used wrong organization code, fund code is correct.

O ther

3. Prepared by: DATE: NAME AND PHONE N U M B E R

4. Transfer Approved: (PLEASE PRINT NAME UNDER SIGN ATURE)

Project Director Date Department Head Date Dean D ate

PRINT NAME PRINT NAME PRINT N A M E

5. Contracts & Grants Accounting: Date:

NOTES: (1) If employee benefits are associated with these salaries or wages, they will be transferred along with the sala rie s and w a g es .

(2) The originating department should follow up to see that this transfer(s) is reflected in the accounting reports. If it is not included in the report for the current month or the following month, the department should contact Payroll and Employee Benefits or Contracts & Grants Accou n tin g .

IF A CONTRACT/GRANT OR A FEDERAL APPROPRIATIONS FUND IS LISTED ABOVE AS THE "TO" FUND, PLEASE ATTACH A COMPLETED "REVISED PERSONNEL ACTIVITY REPORT" FOR EACH FUND.

New eSWT Online SystemNew eSWT Online System• Takes the current process and converts it to an online process• Via Self-Service Banner (similar to eCerts & SSB JV system)• Can be done as an independent SWT or as part of eCerts (for

Effort Certification)• Allows for supporting documentation to be attached• Storage in Self-Service Banner• Eliminates the need for revised PARs (if effort certification is

required)• Time-stamps effort certification (in the next eCert period) when

SWT is approved/processed• PDF capability• Each eSWT is identified by a unique number (ex – SW000001)

eSWT via AU AccesseSWT via AU Access

eSWT via Self Service BannereSWT via Self Service Banner

Justification is mandatory

Optional

Salary/Wage Transfer Request Number

Approval ProcessApproval Process• Once submitted by the preparer, the eSWT is forwarded

for approval to the appropriate individuals/departments via automatic email notification (similar to eCerts).

Preparer From Dept/Unit/College To Dept/Unit/College

CG/ISS

• Preparer and Approvers are listed at the bottom of eSWT

Email NotificationEmail Notification>>> "Salary Wage Transfer" <salwtfr@auburn.edu> 1/25/2012 10:05 AM >>>902XXXXXX Michael Mouse

Actions are required for document SW000006902XXXXXX Robert Cow

Transferring Wages from 113500 Information Systems Support

To access system training tools or to enter the salary wage transfer system or reviewavailable salary wage transfers, please go to eSwt at: http://www.auburn.edu/administration/business_office/cga/salarywagetransfers.html

If you have problems accessing the system or have questions regarding this process, please send

an email to salwtfr@auburn.edu or contact Contracts and Grants Accounting at 844-4847.

Logged in as the preparer

Logged in as P.I. or Co-P.I.

Dean’s Office ApprovalsDean’s Office Approvals

Dean’s Office ApprovalsDean’s Office Approvals

Dean’s Office ApprovalsDean’s Office Approvals

Personnel SearchPersonnel Search

Identifies all employees for whom you are allowed to prepare salary/wage transfers.

Personnel SearchPersonnel Search

eSWT Document Search by PersoneSWT Document Search by Person

eSWT Document Search by PersoneSWT Document Search by Person

Fill in any of the text boxes

eSWT Document Search by PersoneSWT Document Search by Person

eSWT Document Search by FOAPeSWT Document Search by FOAP

eSWT Document Search by FOAPeSWT Document Search by FOAP

eSWT Document Search by FOAPeSWT Document Search by FOAP

Contacts, Comments & QuestionsContacts, Comments & Questions

Email: AU salwtfr@auburn.eduAUM swtransfer@aum.edu

CG Accounting - AU 334-844-4847 CG Accounting - AUM 334-244-3716