establishing an institutional repository- (conclusion) lita regional institute susan gibbons asst....
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Establishing an Institutional Repository- (conclusion)
LITA Regional Institute
Susan GibbonsAsst. Dean, Public Services & Collection DevelopmentRiver Campus LibrariesUniversity of [email protected]
August 5, 2005
Part 4
Content RecruitmentFaculty Work Practice Grant
General Findings
Recruitment Strategies
Current State
If you build it… they might not come! Example of MIT
National and international press for DSpace $285,000 annual Approx. 4,000 items $71 per item, per year Professional marketing assistance
Work-Practice Study
IMLS, National Leadership GrantUnderstanding work practices of
faculty– specifically digital scholarly communication
Better alignment of IR Observation and analysis
Project Team
Anthropologist Computer scientist Graphic designer Programmer Catalogers Librarians
Methodology
Interviews focused on research Videotaped observations Attention to desktop, office, computer Transcripts Analysis Confirmation
Disciplines Studied
PhysicsEconomicsPolitical ScienceLinguisticsVisual & Cultural StudiesAll others through bibliographer grey lit
interviews (see handout)
Findings- Authoring Tools
Versioning and co-authors Back-ups Always accessible Control access Finished works? Is IR an author tool?
Response- Authoring Tools
Be aware of the confusion Try to avoid an initial let down
Collaborate to expand purchase to include authoring tools (i.e. Documentum and DocuShare)
If have authoring tools, try to integrate with IR
Ideal is to map to desktop
Findings- Copyright
Most err on the side of cautionVery confusing legal languageAren’t exercising self-archiving rights
Response- Copyright
Targeted education from trusted source (i.e. library)
Proactive self-archiving projects Romeo/SHERPA Publisher Copyright Poli
cy database Zip code affiliation searches CVs Annual academic reviews
Finding- Self-interest
All about me and my research Not enough time! Personal/Organic organizational schemas Institution is secondary to colleagues within
discipline What do Anglo-Saxon women have to do with
post-Soviet Kazakhstan? “Institutional repository?”
Response- Copyright
Create database of locally authored publications
Contact faculty through subject bibliographers
Invite them to deposit or provide us with item to deposit on their behalf
Response- Self-interest
Self-archiving vs. time Persuasive statistics What are peers doing? Leverage research interests Rethink departmental hierarchy of IR Put IR in personal context
University of Rochester’s Researcher Pages
Finding- Language
Tower of BabylonNot speaking language of faculty
Features As Stated in Promotional Literature
Degree to Which Faculty Understand the Feature and Perceive Its Benefit
Institutional repository 0%
Support for a variety of formats
25%
Digital preservation 25%
Access control 100%
Metadata 0%
Open-source software 0%
Response- Language
Lingua Franca for each discipline Google No broken URLs Maintain ownership No back-up worries Easier than maintaining a website WordStar files
Strategies
Personalized sales pitch Homework on individual and discipline Open access in discipline
Aim for a critical mass Meaningful statistics Be ready to lend a helping hand Incentives for early participation
Make it prestigious- Netherlands’ Cream of Science
Strategies
Low-hanging fruits Collections on institutional website
Search on terms from grey lit table Paper distributed at departmental level Conference held on campus On-campus journals/publications
Student undergraduate researchOn-line journals
Princeton University
Strategies
Most attentive to message Involved in open access
Search OAIster by affiliation Retiring faculty Publications on personal website Graduating students Grant recipients (NIH) Editors of open access journals
Strategies
Don’t call it an “institutional repository”Faculty ownership
Hold off on library materials Faculty advisory board Customization
Ensure in-house understanding and appreciation first
Support Systems
ALA (www.ala.org)ARL (www.arl.org)CNI (www.cni.org)SPARC (www.arl.org/sparc)EDUCAUSE (www.educause.edu)
Support Systems
Open access movementIR system list serves & conferencesEveryone in the room!
THE END!!!
Susan [email protected]
All documentation found at:http://docushare.lib.rochester.edu/docushare/dsweb/View/Collection-2193