1.Samar State University Graduates Studies Catbalogan Samar Course : MAED Subject : Administration and Supervision in Elementary Education Term : First Semester S.Y. 2013-2014 Professor : Eloisa R. Zartiga Discussant : Sheila T. Villarosa Topic : Organization Structure DepEd Central Offices Power, Duties and Responsibilities Major Services The bureaus The Centers The DepEd Fields Office The Regional Office School Division The District Office The School

2. A. DepEd central Office The Department is organized into two major structural components: CENTRAL OFFICE- Consist of department proper, service offices, staff bureaus and centers. FIELD OFFICES- Consist of consists of regional offices and the school division. powers, Duties, and Responsibilities 1. SECRETARY- exercise supervision and control over the entire department. 3. The secretary performs the following function 1.Advice the president on matters related to Education 2.Establishes the policies and standard for the operation of the Department pursuant to the approved programs and projects of the Department. 3.Promulgates rules and regulation necessary to carry out the objectives, policies, function, plans, programs, and projects of the department. 4.Promulgates issuance necessary for the efficient administration of the offices under him and for proper implementation of laws relative to education. 4. 5.Exercises disciplinary powers over officials and employees in accordance with existing laws. 6.Formulates and enforce a management control system to measure and evaluate performance of the Department and submits periodic reports to the President. 7.Prepare and submits to the president, through the Department of Budget and Management, the budget of the Department: and 8.Appoints all officers and employees of the Department except those whose appointment is vested in the president. 5. 2 UNDERSECRETARY Republic Act 232 provides for four (USEC). At the discretion of the Secretary, each of them may be assigned any of the following functions: 1. Advices and assist the Secretary in the formulation and implementation of Department policies, plans, and programs; 2. Oversees all the operational activities of the Department of which he will be assigned and held responsible by the Secretary; 3.Coordinates the programs and projects of the Secretary. 4. On the basic of an official designation, discharges temporarily the duties of the Secretary in the case of the latters inability to discharge his duties or in the case of vacancy of the said office. 6. There are four (4) Assistant Secretaries (ASEC); 1. ASEC for Programs and Project and Regional Operation 2. ASEC for Planning and Human Resource Development. 3. ASEC for Legal Affairs 4.ASEC for Finance and Administration. MAJOR SERVICES There are five (5) major services. There are: Administrative Service, Financial Management Service, Human Resource Development Service, Technical Service, and Planning Service 1. Administrative service 1. Is responsible for providing service related to legal assistance supplies equipment; and 7. 2 Takes charge of collection and disbursement of funds, security and custodial work. 2. Financial Management Service Provides advice and assistance on Budgetary, Financial and Management matters. 3. planning Service Develops annual, short-term, medium- term plans. Of the Department in accordance with Departments objectives goals. 4. Human Resource Development Service 1. Develops and administers a personnel program which includes selection and placement, classification and pay, career development. Performance evaluation, employee relations and welfare. 8. 2. Acts on matters concerning attendance, leaves, appointments, promot ions and other personnel transactions; and 3. Develops and implements and integrated plan for staff development of personnel in the central and the field offices. THE BUREAUS Assisting the Secretary in initiating and formulating policies, standards, and programs on curriculum development, are three (3) bureaus, each headed by a Direction; (1.) the Bureau of Elementary Education, (2.) the Bureau of Secondary Education and (3.) the Bureau of Non 9. 1.The Bureau of Elementary Education a.Formulates and implements policies and programs on basic education; b.Conducts studies and formulates curriculum designs/ framework/ standards that will continually help upgrade the quality of elementary education. 2.The Bureau of Secondary Education a.Conducts studies and formulates, develops and evaluates programs and educational standards of secondary education; b. Develops curricular designs, prepares instructional materials and prepares and evaluates programs to upgrade the quality of the teaching and non teaching staff at the secondary level; and c. Formulates guidelines to improve the general management of secondary schools. 10. 3. The Bureau of Non formal Education Develops relevant programs that shall provide opportunities of out- of school youths and adults. CENTERS Each of the following Centers is headed by a Director: 1.National Educational Testing and Research Centers (NETRC) 2.School Health and Nutrition Center (SHNC) a. Plans, direct and coordinates the Integrated School Health and Nutrition programs; b. Assist in the formulation and promulgation of the rules and regulations to pertaining to health services and education; c. Provides guidelines for the school feeding program; and d. Establishes inter/ intra agency linkages to strengthen program implementation. 2. Educational Development projects implementing Task Force (EDPITAF) 11. Supervises and implements foreign- assisted Development projects; and Implements other development projects as may be assigned by The Secretary. 3.National Science Teaching Instruction Center (NSTIC) a. Develops prototype science teaching equipment and materials such as using indigenous materials and locally available technology and adopted to approved curriculum users manual; 12. b. Develops and prescribes standards for science teaching equipment and materials; c. Provides training programs for science teacher; and d. Assists the private sectors in developing its capability to mass produce the prototype science teaching development by the centers. 4. Instructional Materials Council Secretariat ( M.O.No.64,s 1985) 13. a. Formulates and adopts policies, guidelines and priorities for the development and production of textbooks, supplementary and reference books, and other instructional materials for use in public and secondary school consists with the curricula, courses of study and relevant policies established by DECS; and b. Adopts criteria and standards for the fair and objective evaluation of text book manuscript and other instructional material submitted for its review and consideration and for the procurement of these materials. 14. 5. National educators academy of the Philippines (NEAP) a. Formulates policies, standards and guidelines relevant to human resources development thrusts; b. Develops continuing human resource development programs for school managers, potential educational leaders and linkages with centers of excellence, local and international, from both government and non-government sectors; c. Promotes synergetic partnership and linkages with centers of excellence, local and international, from both government and non-government sectors; d. Provides continuing assessment; and evaluation mechanism to insure quality training and development ; and 15. e. Strengthens the capacity of the network of educational learning centers through as systematic exchange and delivery of educational innovativeness. B. THE DECS FIELD OFFICES 1.THE REGIONAL OFFICE The field offices consist of 15 regional offices, each headed by a Director, and the Autonomous Region in Muslim Mindanao ?(ARMM) headed by a Regional Secretary. A region is composed of Provincial and the city school division each headed by a schools Division Superintendent. Region 1 (Ilocos Regions) - San Fernando and La Union It is composed of eight 8 divisions: 1. Pangasinan 1 5. La Union 2. Pangasinan 2 6. Dagupan 3. Ilocos Norte 7.San Carlos City 4. Ilocos Sur 8. Laoag City 16. Region II (Cagayan Valley) Taguegarao, Cagayan Its is composed of five (5) Divisions: 1.Cagayan 3.Batanes 5.Quirino 2Isabel 4.Nueva Viscaya Region III (Central Luzon)- San Fernando, Pampanga It is composed of nine (9) Divisions; 1.Bulacan 4.Bataan 7.Tarlac 2.Pampanga 5.Angeles City 8.Nueva Ecija 3.Zalambales 6.Cabanatuan City 9.Olongapo City 17. Region Iv (Southern Tagalog)- Rizal Provincial Capital Compound, Orando, Pasig City It is composed of fifteen (15) divisions: 1.Rizal 9.Marindoque 2.Batangas 10.Batangas City 3.Quezon 11.Occidental Mindoro 4.Laguna 12.Lipa City 5.Oriental Mindoro 13.San Pablo City 6.Palawan 14.Cavite City 7.Romblon 15.Aurora 8.Cavite 18. Region V (Bicol Region)- Legaspi City It is composed of nine (9) divisions: 1.Camarines Sur 4.Masbate 7.Catanduanes 2.Camarines norte 5.Sorsogon 8.Legaspi City 3.Albay 6.Naga City 9.Iriga City Region VI (Eastern Visayas)- Iloilo City It is composed of fifteen (15) divisions: 1.Negros Occidental 6.Guimaras 11.Iloilo City 2.Iloilo 7.Bacolod City 12.San Carlos City 3.Antique 8.Roxas City 13.Silay City 4.Capiz 9.Cadiz City 14.Sagay City 5.Aklan 10.Lacarlota City 15.Bago City 19. Region VII (Central Visayas)- Cebu City It is composed of nine (9) divisions: 1.Cebu 4.Siquijor 7.Lapu-Lapu City 2.Bohol 5.Cebu City 8.Toledo City 3.Negros Oriental 6.Dumaguete City 9. Mandaue City Region VIII (Eastern Visayas)- Palo, Leyte It is composed of nine (9)divisions: 1.Northern Samar 4.Leyte 7.Calbayog City 2.Samar (Western) 5.Southern Leyte 8.Ormoc City 3.Eastern Samar 6.Biliran 9.Tacloban City Region IX (Western Mindanao)- Zamboanga City Its is composed of seven (7) divisions: 1.Basilan 5.Pagadian 2.Zamboanga del Sur 6.Dipolog City 3.Zamboanga del Norte 7.Dapitan City 4.Zamboanga City 20. Region X (Northern Mindanao)- Cagayan De Oro City It is composed of sioneven (7) divisions: 1.Bukidnon 5.Cagayan de Oro City 2.Camiguin 6.Ozamis City 3.Misamis Oriental 7.Gingoog City 4.Misamis Occidental Region XI (Southern Mindanao)- Davao City Its is composed of eight (8) division: 1.Davao del Norte 5. Davao City 2.Davao del Sur 6.Compostela 3.Davao Oriental 7.General Santos City 4.South Cotabato 8.Sarangani Region XII (Central Mindanao)- Cotabato City Its composed of seven (7) divisions: 1.Lanao de Norte 5.Cotabato City 2.Cotabato 6.Kidapawan City 3.Iligan City 7.Sultan Kudarat 4.Marawi City 21. Region XIII (Caraga)- Butuan City Its is composed seven (7) divisions: 1.Agusan del Norte 5.Surigao City 2.Agusan del Sur 6.Siargo 3.Surigao del Norte 7 .Butuan City 4.Surigao del Sur NCR (National Capital Region)- Osamis Street,Bago Bantay, Quezon City It is composed of thirteen (13) division: 1.Manila City 6.Pasig/San Juan 10.Taguig/ Pateros 2.Quezon City 7.Marikina City 11.Makita 3.Caloocan City 8.Muntinpula City 12.Las Pinas City 4.Malabon/Navotas/Valunzuela(VALMANA) 13.Mandaluyong City 5.Panayan City 9.Paranaque City Cordillara Administrative Region(CAR)-La Trinidad, Benguet It is composed of seven (7) divisions: 1.Abra 4.Baguio City 7.Apayao 2.Benguet 5.Kalinga 3.Mt.Province 6.Apayao 22. Autonomous of Region of Muslim Mindanao (ARMM)- Cotabato City It is composed of five (5) divisions: 1.Sulu 3.Lanao del Sur 1 5.Maguindanao 2.Tawi-Tawi 4.Lanao del Sur2 Regional Director (Director IV) The following are the function of the Regional Director: 1.Prepares and submits annual sectoral educational and and administrative plans,programs,project and targets for the regions; 2.Administrators the budget of the regional offices and sets up budget control machinery in the region; 3.Renders administrative decisions on all matters within his authority as provided by law on the basis of proper delegation by the secretary and/ or others authorities concerned; and 4.Exercise general supervision over all private school in all levels within the region and sees to it that all schools maintain academic, administrative and other standards. 23. Assistant Regional (Director III) The following are the function of the Assistant Regional Director: 1.dminiAssist the Regional Director in all management and administrative functions;and 2.Performs additional assignment given by the Regional Director. The Regional Office Divisions There are five (5) major divisions in the Regional Office. Three (3) of these are instructional ,each headed by a Division, and Non-formal Education Division. The two (2) other divisions are the Administrative Division, and the Budget and Finance Division. The following are function of the Regional Director. 1. The supervision of educational programs in the school divisions within a region is carried out by team of Educational Supervisions Division 2.The non-formal Education Division oversees the delivery of literacy and livehood education to out- of- school youth and adults who are not able to attend the formal education classes. 24. 3.The administrative Division oversees the delivery of literacy and livehood education to out- of-school youth and adults who are not able to attend the formal education classes. 4.The Administrative Division takes care of matters pertaining to human resource management, local affairs, salary, supply, records and evaluation of teacher credentials. 5.The budget and finance division takes charge of budgetary and financial matters. The School Division A School Division is located in each province or city. The provincial school division may include a city or cities within its geographical unit, if the latter is not yet separated from the province through a charter. The School Division Superintendent head the school division. He is directly responsible to the regional director. He has authority over all elementary and secondary public and private school in the Division, including special schools. Duties and Responsibilities of the Schools Division / Superintendent: 1.Organizes, develops, directs and administers the division and exercise general supervision over the first and second levels educations programs in the provincial or city division. 25. 2. Determines the suitability and hygienic conditions of school houses and other buildings for instruction and helps in the acquisition school sites; 3.Recommends approval of budget of provincial or city schools in his division to the provincial or city board, and confers with them on matters affecting school appropriation and disbursements; 4.Transmits and recommends approval of principal budgets and special/supplemental budgets of municipal, provincial and national schools in his division, if there are any through the regional office of the department of Education, Culture and Sports. 5. Exercises general administration and supervision of properties both fixed an movable with in his jurisdiction, and approves the use of same for non-instructional purposes; 6.Approves, appointments, promotions, transfers reassignments, reinstatements, details and dropping from roles, of personnel of the Division occupying position with salary grade 18 and below, including the position of the District Supervisor; 26. 7. Approves, leaves not exceeding a total of 30 days, with or with pay and 60 days maternity leave of schools division office personnel. Request of classroom teacher to teach, resign, engage in business and publish articles, and investigate cases/ complains involving personnel in the division, and details of field janitor of not more than 30 days. 8. Recommends for approval for reclassification, upgrading and conversion of position and other related matters. 9. Prepares and submits annual and periodic reports on conditions and activities of schools in his division and on needed equipment. Supplies and textbooks and other reports; 10. Makes periodic visits to school to check compliance and implementation of curriculum requirements. 27. 11. Conducts-in services training of staff and field supervisors as well as teacher an other non-teaching personnel to keep them posted on new trends for advancements and improvement of instruction administration, and supervision and personnel management. 12. Approves vouchers, payrolls, and requisition; 13. Plans, programs, direct the distribution of national fund allotments; 14. Confers, coordinates and cooperates with provincial officials and other government agencies on matters affecting school and certain community development projects. 15. Initiates and directs the development of local curriculum, materials and programmers and coordinates the conduct of educational research and surveys and special fund campaign; and 16. Sits as co- chairman of provincial Board. 28. Duties and Responsibilities of the Assistant School Division Superintendent: 1. Assists in the administration and supervision of the activities in the division by initiating plans and programs suited to the needs of the division; 2. Assists in the selection of teachers and employees, reviews, teachers request for study leave permission to teach, seek transfer, engage in business and publish articles and recommends appropriate action; 3. Checks records of pupils/ students funds and provincials allotments. 4.Conducts preliminary inquiry and prepare reports on cases/ complains involving school personnel for investigation. 5. Attends meetings, conducts and assists in services training of teachers, seminars, and workshops; 6. Observes conditions obtaining in the school and the community; develops suitable educational programs of the division; 29. 7. Coordinates the works of the different division supervisor. 8. Takes leadership on the development or curriculum materials, evaluates instructional activities, reports and curriculum materials; 9. Visit teachers, principals and other school personnel to ensure that the curriculum requirements and educational programs of the division are properly implemented; 10. Visits teachers principals and of the school personnel to ensure that the curriculum requirements and educational programs of the division are properly implemented; 11. Takes active part in implementing the co- curricular activities of the division particularly in athletics an cultural programs; and 12. Serve as a liaison office officer of the division Superintendent of schools with other government agencies in the division. 30. The Educational Supervisor DepEd order No. 36, s. 1998 allocates the number of education supervisors for a school division. For each division with 4,000 teachers or below, there should be 11 educations Supervisor 1 in the following subject areas; Numbers Subjects 1 English 1 Science 1 Mathematics 1 Social Studies 1 Filipino 1 P.E, Health, Music , Arts 1 Pre Elementary Education/SPED 1 Private Education 2 THE and Livelihood 1 Values Education and Guidance 1 Non formal Education 31. For each Division with more than 30 teachers there shall be 14 Education Supervisor 1 in the following subjects, areas; Numbers Subjects 2 English (1 Elementary and 1 Secondary) 2 Science (1 Elementary to include health and 1 Secondary) 2 Mathematics (1 Elementary and 1 Secondary) 1 Social Studies 1 Filipino 1 P.E, Health, Music, Arts 1 THE and Livelihood Education 1 Values Education and Guidance 1 Non formal Education 1 Pre-Elementary Education/ speed Education 32. Duties Of Education Supervisor 1. Assists the superintendent in carrying out the educational programs in the division, and 2. Visit the different districts, elementary and secondary schools in the division to provide assistance to district supervisor, principals, and teachers in evaluating and improving their work. The District Office A school division in dividend into districts on the basis of the number and size of municipalities. A district usually comprises one or more Municipalities. Some City Division may be divided into District according to the number and size of School. Each District is headed by a district Supervisor. 33. The District Supervisor The District supervisor is the educational leader, organizer and administration for all the Elementary Schools within his / her District. The responsibilities of the district supervision require that he posses inspiring leadership, tact, sympathy, vision, and listening ability. Duties of the District Supervisor 1. Provides leadership in the implementation of DepEd, programs and project in the district; 2. Direct, advises and assists the elementary school Principal and Teachers in his district; 34. 3. Promotes the efficiency of the teachers under his charge through effective supervision and in- services training; 4. Leads in the evaluation of achievement in the district 5. Keeps his school functioning in keeping in the board general policies of the bureau and the best interests of the public and the community; 6. Sits as co- chairman at the District School Board in its deliberation. 35. The school An Elementary or a Secondary School is headed by a Principal who is responsible for the management and Supervision of the School. The principal of Elementary Schools are categorizing depending on the number of Teachers. Category No. of Teachers Supervised EHT (Elementary head Teacher 7-9 Principal 1 10-29 Principal 11 30-59 Principal 111 60-99 Principal 1v 1oo plus 36. Duties Of The Elementary School Principal 1.Supervises all school personnel in an elementary school 2.Provides leading in the development and implementation of all educational program in the school; 3.Promotes the efficiently of teaching and learning in all classes through in service training, observation, visits , etc., 4.Coordinates all services for the wholesome growth and development of all pupils and other personnel in the school; 5.Prepares, consolidates and submit all report of the school to the districts supervisors 6.Lead in the evaluation of achievements of the division. Directs the organization of classes determines and assign the teaching leads of the staff and makes proper distribution of instructional and other materials; 7.Provides for the accommodation of pupils including the availability of building for classrooms and other school needs. Coordinates and cooperates with the community and other agencies and represents the district supervisor in the school; 8.Rates the performance of the teachers in the school and recommends the deserving ones for promotion ;and 9. Does related work. 37. Duties of the Secondary schools Principal 1. Provides leadership in the formulation and implementation of policies, plans, programs, and projects to carry out the objectives of education for secondary schools adopted to the needs of the community; 2. Prepares the school programs, assignments of teachers as well as testing schedule. Makes available to teacher, students and other school employees the needed instructional materials and supplies; 3. Prepares the school budget proposals and works for adequate financing of the school; prepares programs of expenditures based on the approved budget; 4. Leads in curriculum developments and determines what electives, and vocational courses the school can offer to its students; 38. 5. Plans and organizes the curricular activities of teachers and students; 6. Sees to its that the school is provided with proper health and medical facilities, and supervises maintenance and up- keep of school plants facilities; 7. Evaluates the rates performance of teachers and recommends promotion of teachers and employees; 8. Organizes the guidance program of the school; 9. Maintains good public relations with students, teachers, local officials, and the public at large; and 10. Conducts in service education program for the teachers and other school employees.