erp concepts - copy
TRANSCRIPT
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Is a material master record required to create a purchaserequistion?
Correct Answer:
No, but you must enter a description, a unit of measure and amaterial group.
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What documents can be created from purchase requisitions?
Correct Answer:
RFQ Outline agreement Purchase order
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What are the effects of invoice verification?
Correct Answer:
Material document is created Accounting document is created Vendor subledger is credited and GR/IR is debited Adustments to quantity and value in material master are
made if necessary Adjustments to moving average price in material master are
made if necessary PO history is updated
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What organizational levels are relevant for procurement?
Correct Answer:
1. Client
2. Company Code3. Plant4. Storage Location5. Purchasing Organization6. Purchasing Group
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You've transferred 100 items of a material from qualityinspection to unrestricuted use. Afterwards you determine thequantity should have been 200. You're boss asked you to editthe material document to change the quantity. Explain to yourboss what the correct procedure is.
Correct Answer:
You cannot edit the quantity, material, movement type ororganizational level once a goods movement has been
posted. You will first have to cancel the previous movementand then create a new one with the correct values.
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List the steps in the procurement process.
Correct Answer:
1. Determination of requirements
2. Source of supply determination3. Vendor selection4. Purchase order handling5. Purchase order monitoring6. Goods receipt
7. Invoice verification8. Handling of payments
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Is an accounting document created by a transfer posting?
Correct Answer:
Only if it is valuation relevant such as a material-to-material
posting.
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What documents are created by invoice verification?
Correct Answer:
Material document
Records the quantity being charged for which quantity of material.
Accounting document
Records the payable - credit to the vendor subledger anddebit to GR/IR
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Which stock types are relevant for MRP?
Correct Answer:
Unrestricted use Quality inspection
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A material that is procured directly for an account assignmentobject (not inventory) is called:
Correct Answer:
A consumable
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What type of goods movements occurs when a material ismoved from quality inspection to unrestricted use (stock-to-stock)?
Correct Answer:
Transfer posting
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Which transaction displays material stocks by organizationallevel?
Correct Answer:
The stock overview
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How does the system know what company code a purchasingdocument applies to?
Correct Answer:
The plant is assigned in the document and since plants mustbe unique in the client and assigned to only one companycode, the company code is determined from the plant.
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Where can conditions be entered in procurement?
Correct Answer:
Purchasing info records
Outline agreements (contracts, scheduling agreements) Purchase orders - specific to only one purchase order Quotations General conditions that apply at the vendor level
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What are the two options for purchasing a consummablewhen using a material master record?
Correct Answer:
1. No quanity or value.2. Inventory is tracked on a quantity basis but not on a value
basis
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A document created to be transmitted to a vendor is called a:
Correct Answer:
Message
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Assume you've decided to purchase some of your rawmaterials from international suppliers and you want to createa new number range so it will be identify these vendors. Howwould you do it?
Correct Answer:
Create a new account group
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In the material masters, data such as alternative units ofmeasure, material short descriptions and consumption valuesare stored in:
Correct Answer:
Additional data
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This represents a buyer or group of buyers who is/areresponsible for purchasing activities.
Correct Answer:
Purcashing group
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How is the purchasing group assigned in the enterprisestructure?
Correct Answer:
It is not assigned.
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What are the effects of a goods receipt?
Correct Answer:
1. A material document in created2. An accounting document is created for valuated materials
3. The stock quantity and value in the material master is updated forvaluated materials
4. The moving average price is updated in the material master5. The purchase order history is updated6. A goods receipt slip is created (optional)7. Stock or consumption account is debited and the GR/IR account is
credited8. If quality management is active a quality inspection lot is created9. If warehouse management is active, a transfer requirement is created
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Assume you are using plant-specific purchasing. One of yourplants wants to purchase from a vendor that another planthas already purchased from. What changes have to made inthe system?
Correct Answer:
Since with plant-specific purchasing each plant is associatedwith a unique purchasing organization, a new purchasingview will have to be created for the vendor. If the plants are
both assigned to the same company code, a new accountingview will not be necessary.
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What field in the purchasing document must be set in order topurchase a consummable?
Correct Answer:
Account assignment object
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Which organizational unit procures materials or services,negotiates conditions of purchase with vendors and assumesresponsibility for these transactions
Correct Answer:
Purchasing organization
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What data is stored in a purchasing info record?
Correct Answer:
Current and future prices and conditions
Delivery data Vendor data such as the contact person Vendor specific data about the material such as the vendor's
description of th ematerial Number of the last purchase order (but not a full history Texts
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What methods are available to create purchase requisitions?
Correct Answer:
Manually
SAP SCM SAP SRM Automatically by almost any logistical process
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What value is used to differentiate between goodsmovements and is key in determining which accounts will beupdated?
Correct Answer:
Movement type
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What master data represents the link between a vendor and amaterial?
Correct Answer:
Purchasing info record
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Inventory management on a quantity basis is carried out atthe:
Correct Answer:
storage location
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What list display will show what vendors supply a givenmaterial?
Correct Answer:
List of purchasing info records
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What documents can be used to create purchase orders?
Correct Answer:
No reference document
Purchase order Purchase requisition Quotation Contract
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Can a plant be assigned to more than one company code?
Correct Answer:
No
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What are the three SAP stock types?
Correct Answer:
Unrestricted use In quality inspection Blocked stock
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Agreements with vendors about prices, surcharges anddiscounts.
Correct Answer:
Conditions
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What can provide conditions for purchasing orders?
Correct Answer:
Outline agreements
Quotations Purchasing info records Purchase orders
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What are the three views of the vendor master data and atwhich organizational units are they relevant?
Correct Answer:
General -Client Accounting - Company code Purchasing - Purchasing org.
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When a goods receipt is performed, what two documents arecreated?
Correct Answer:
Materials document
This document records the quantity and storage location where the
material was received to.
Acounting document
This document records the value of the goods received in theproper accounts.
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What operations are performed by the automatic paymentprogram in procurement?
Correct Answer:
Posts payment documents Clears open items Prepares data for printing of payment media
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Which organizational unit subdivides an organization from thepoint of view of production, procurement and materialsplanning
Correct Answer:
Plant