enterprise structure -fi

Transaction CodeOB37

IMG MenuFinancial Accounting Financial Accounting Global setting Fiscal year Assign Company code to Fiscal year variant

???Page ??? (???)00/00/0000, 00:00:00Page / ENTERPRISE STRUCTURE

DEFINE COMPANY

CUSTOMIZATION Select New Entries button & Enter the below detail,

Save & Press enter to save.SAP Will generate one transport request. Every time it saves 2 files, One in Client another one is transportation request with key number.

DEFINE COMPANY CODE

Company code is the minimum structure in SAP, It denotes as a 4 digit numeric key.

Select New entry button & enter the below detail

Then click the Address button(Shift+F5) below screen is appeared

Assign Company to Company code:Select Position button give your company code

Define Business Area Business area is a separate area of operation with in the company code for internal reporting Select New entries button

Save & Press enter to save.

Chart Of Accounts

Chart of accounts is nothing but it contain list of GL accounts.

Select New entries button


Assign Company to Chart Of Accounts

Here you assign your chart of accounts to your company code.Save & Press enter to save.

Account Groups

We can group the similar type of accounts in the same account groupFunctions of the account group1)Number ranges of the accounts2)Field status of the field in company code segment of master dataSelect new entries create below Account groups.Length of GL account is Minimum 0 Maximum is 10.Coding for account groupsAll Liability accounts starts with 1 seriesAll Assets accounts starts with 2 seriesAll Income accounts starts with 3 seriesAll Expenses accounts starts with 4 seriesSave & Press enter to save.Retained Earnings AccountsIn the year end all P & L A/C balance will be transferred to Reserve & Surplus(Retained earnings) account.All balance sheet items balance will carry forward to Next year to same account as Opening balance.

We can create the N number of retained earnings as per client requirement, this step is required at the time of implementation it self. Enter your Chart of accounts

Press Enter & Select new entries button fill the below detailSave & Press enter to save.

Fiscal YearFiscal year variant defines number of posting period & special periods, start & end date of the fiscal year.

Purpose of Special PeriodsSAP given 4 special periods for year end account closing.

Accounting department declared profitability for the particular fiscal year to Management, but management ask to accounting department to make some adjustment to reduce or increase the profitability.Making adjustment as per requirement of management it will take some time, but the same time we need to close the last accounting period & Open new accounting period for current year.To overcome this problem SAP has given 4 special periods to making the adjustment entry.

If want to create you can select new entries button & create but already pre defined fiscal year variant is there we use one of them ie V3.Non calender year-April to MarchCalender year -January to DecemberYear Dependent : Periods contain less than the posting periods.

Assign Company Code to Fiscal year

Select position button give your company code & press enter (Ignore the warning message & press enter)Assign fiscal year variant to company code press enter & save your request.

Posting Period Variant Posting period defines which period is open for business, normally current period is open for business all other period is closed.Select new entries button Save & Press enter to save.

Assign Posting Period Variant to Company Code


Open & Close Posting periodsSelect new entries button

+ Valid for all account type.A AssetD- CustomerK-Vendor M- Material S- GL Account Save & Press enter to save.

Document Types & Number Ranges

SAP system works on the basis of the accounting principle. Every document uniquely identified by the following fields

1) Document number2) Company Code3) Fiscal Year

Functions of Document Types1)Number ranges of document numbers2)Account type permitted for postings

Standard document type which is pre defined by the SAP, if we want we can create our own.Select the Document type SA Press enterSelect detail button (Ctrl+Shift+F2)Select Number Range --- 01Select number range information buttonCompany code BHEL & Select Interval button Select Insert lineNumber range 01Year 2014From number 1 To number --- 1000If you want number range as external click the external number range check box.Save Ignore the warning message & press enter save.

In live environment before going to live production clients all department heads will sit together & decide the number ranges.Whatever we have given in Development client for testing purpose only.Creating number range we have two option one is Year specific & another one is non year specific.If you specify year means it will applicable for the particular year otherwise it will applicable for all the years. Hence companies using Option 1.

Field Status VariantAt the time of posting in all screens, we get around 140 fields in Debit & Credit, entering all field take much time so SAP give option FSV to make particular field as Hide, Display, Required, Optional.

Field selection vary from one account to another.

Select the field status group variant 1000 IDES Group Select copy as button(F6)Change the FSV to BHEL & Name FIELD STATUS FOR BHEL press enterSelect Copy All button & Enter Press enter save your request.

Then Double click on Field status group buttonSelect the FSV G001 - General double click on General data Make Text as a required entry. Select next group button on left top(Shift+F6) 2 timesMake Business area as a required entry. Save & press enter to save.Like above we can maintain FSV based on accounts.

Assign FSV to Company CodeSelect Position button & giver your company code press enter assign your FSV to your company code.Save & Press Enter save your request.

Tolerance Groups: We have 2 type of tolerance groups1) GL Account Tolerance GroupSelect New Entry buttonSave & Press Enter save your request.

2)Employee Tolerance GroupSelect New Entry button

Save&Press Enter save your request.Transaction CodeSPRO

IMG MenuFinancial Accounting Financial Accounting Global setting Document Posting periods Define Posting period variant

???Page ??? (???)00/00/0000, 00:00:00Page / Transaction CodeSPRO

IMG MenuFinancial Accounting Financial Accounting Global setting Document Posting periods Assing variant to company code


IMG MenuFinancial Accounting Financial Accounting Global setting Document Posting periods Open & Close Posting periods

???Page ??? (???)00/00/0000, 00:00:00Page / HideField is not visible on the screen at the time of posting.

DisplayDisplayed but not changed.

RequiredWithout giving the field we can't move to next field.

OptionalIt is an optional one whether entered or not.

???Page ??? (???)00/00/0000, 00:00:00Page / Transaction CodeOBC4

IMG MenuFinancial Accounting Financial Accounting Global setting Document Line item Control Define Field Status varient

???Page ??? (???)00/00/0000, 00:00:00Page / Transaction CodeOBC5

IMG MenuFinancial Accounting Financial accounting global settings Document Line itemControls Assign FSV to Company Code

???Page ??? (???)00/00/0000, 00:00:00Page / Transaction CodeOBA0

IMG MenuFinancial Accounting General ledger accounting Business transaction Open item Clearing Clear Differences Define Tolerance Group for GL account

???Page ??? (???)00/00/0000, 00:00:00Page / Transaction CodeOBA4

IMG MenuFinancial Accounting General ledger accounting Business transaction Open item Clearing Clear Differences Define Tolerance Group for Employee

???Page ??? (???)00/00/0000, 00:00:00Page / Transaction CodeOX15

IMG MenuEnterprise Structure Definition Financial Accounting Define Company


IMG MenuEnterprise Structure Definition Financial Accounting Edit,copy,delete,check company codeDouble click on edit company code data


IMG MenuEnterprise Structure Assignment Financial Accounting Assign company code to company


IMG MenuEnterprise Structure Definition Financial Accounting Define business area

???Page ??? (???)00/00/0000, 00:00:00Page / Transaction CodeOB13

IMG MenuFinancial Accounting General ledger A/C GL Accounts Master Data PreparationsEdit Chart of accounts


IMG MenuFinancial Accounting General ledger A/C GL Accounts Master Data PreparationAssign company code to Chart of accounts

???Page ??? (???)00/00/0000, 00:00:00Page / Transaction CodeOBD4

IMG MenuFinancial Accounting General ledger A/C GL Accounts Master Data Preparation Define Account Groups


IMG MenuFinancial Accounting General ledger A/C GL Accounts Master Data Preparation Define retained earings A/C


IMG MenuFinancial Accounting Financial Accounting Global setting Fiscal year Maintain Fiscal year variant

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enterprise structure -fi

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