enrollment reporting handbook - office of...

EnrollmentReportingHandbookInstructionsforthe201718SchoolYear

September2017

LisaDawnFisher,PhDChiefFinancialOfficer,FinancialResources

Preparedby:

BeckyMcLean,SupervisorofEnrollmentandCategoricalFundingBecky.McLean@k12.wa.us|3607256306

T.J.Kelly,DirectorofSchoolApportionmentandFinancialServicesThomas.Kelly@k12.wa.us|3607256301

mailto:[email protected]:[email protected]

Thispageleftblankintentionally.

TABLEOFCONTENTSSection1.SummaryofChangesfor201718SchoolYearandCurrentlyKnownChangefor

201819................................................................................................................................1A. TransitionalBilingualInstructionalProgram(TBIP)byGradeCategory..............................1B. RemoteandNecessaryandK3HighPovertyFieldsRemovedFromFormP223 .............1C. KindergartenReportingonFormP223 ...............................................................................1D. FormP223S(NonstandardSchoolYear)ReportingbyGrade............................................1E. ChangetotheFTECalculationforthe201819SchoolYear...............................................1

Section2.EnrollmentReportingGeneralInformation................................................................2A. Purpose.................................................................................................................................2B. HowEnrollmentisUsed.......................................................................................................2 C. DocumentationandAudit....................................................................................................2 D. GettingAdditionalHelp........................................................................................................3

Section3.HowtoReport................................................................................................................4A. ElectronicReporting.............................................................................................................4B. PaperReportForms.............................................................................................................5

Section4.WhentoReport..............................................................................................................6A. MonthlyCountDates...........................................................................................................6B. MonthlyDueDates...............................................................................................................6C. TimelyReportingRules.........................................................................................................7

Section5.WhattoReport..............................................................................................................8A. ReportingSummary..............................................................................................................8B. EnrolledStudent...................................................................................................................9C. CourseofStudy....................................................................................................................9D. EnrollmentExclusions........................................................................................................10 E. ClaimingNonResidentStudents........................................................................................11 F. ReportingStudentsbyResidentDistrict............................................................................12 G. PartTimeEnrollment.........................................................................................................13 H. GradeLevelDefinition........................................................................................................14 I. FullTimeEquivalent(FTE)Calculation...............................................................................14 J. FTEandAnnualAverageFTE(AAFTE)LimitationsandExceptions....................................17

Section6.TypesofEnrollment.....................................................................................................21 A. BasicEducation...................................................................................................................21 B. SpecialEducation................................................................................................................21 C. TransitionalBilingualInstructionalProgram(TBIP)...........................................................22 D. ExitedTBIP..........................................................................................................................23 E. Vocational...........................................................................................................................23 F. SkillCenter..........................................................................................................................24 G. WorkBasedLearning(WBL)..............................................................................................24 H. RunningStart......................................................................................................................27 I. DirectFundedTechnicalColleges......................................................................................28 J. AlternativeLearningExperience(ALE)...............................................................................29

201718EnrollmentReportingHandbook Page 1

K. OpenDoorsYouthReengagement.....................................................................................29 L. NonstandardSchoolYearEnrollment................................................................................30 M. StateInstitutionEnrollment...............................................................................................32N. AncillaryServices................................................................................................................33 O. HomeHospital(HH)............................................................................................................34 P. NonhighStudents...............................................................................................................35

Section7.DetailedInformationonReportingEnrollment...........................................................37 A. FormP223, MonthlyReportofEnrollmentEligibleforBasicSupport.............................37 B. FormP223H,MonthlyReportofSpecialEducationEnrollment......................................37 C. SAFSALEEnrollmentReporting.........................................................................................37 D. K3ClassSizeReporting.....................................................................................................37 E. FormP223RS,MonthlyReportofRunningStartEnrollment...........................................38 F. FormP223TC,MonthlyReportofTechnicalCollegeEnrollmentEligibleforBasic

EducationSupport..............................................................................................................38 G. FormP2231418,MonthlyReportofApprovedOpenDoors(OD)YouthReengagement

ProgramEligibleEnrollment...............................................................................................38 H. FormE672,MonthlyReportofInstitutionalEducationProgramEnrollment..................38 I. FormP223S,NonstandardSchoolYearAAFTEEnrollmentEligibleforBasicSupport.....39J. FormP240,AttendanceReportofAncillaryServicestoParttimeStudentsEligiblefor

BasicSupport......................................................................................................................39 K. FormE525,ReportofFinalHomeandHospital(HH)Services.........................................39 L. FormP213, ReportofStudentsResidinginNonhighDistrictsandEnrolledinHigh

Districts...............................................................................................................................39 Section8.HowtoReviseReportedEnrollment...........................................................................40 Section9.DocumentationofEnrollmentandRetentionofRecords ...........................................41 Section10.Index...........................................................................................................................45

AppendicesAppendixA:PaperForms.............................................................................................................46

P223MonthlyReportofEnrollmentEligibleforBasicSupport P223HMonthlyReportofSpecialEducationEnrollment P223RSMonthlyReportofRunningStartEnrollment P223TCMonthlyReportofTechnicalCollegeEnrollmentEligibleforBasicEducation

Support P2231418MonthlyReportofApprovedopenDoors(OD)YouthReengagement

ProgramEligibleEnrollment E672MonthlyReportofInstitutionalEducationProgramEnrollment P223SNonstandardSchoolYearAAFTEEnrollmentEligibleforBasicSupport P240AttendanceReportofAncillaryServicestoPartTimeStudentEligibleforBasic

Support P213ReportofStudentsResidinginNonhighDistrictsandEnrolledinHighDistricts E525ReportofFinalHomeandHospital(HH)Services

Section1.SummaryofChangesfor201718andCurrentlyKnownChangefor201819

A. Transitional BilingualInstructionalProgram(TBIP)byGradeCategoryForthe201718schoolyear,TBIP enrollment willbereportedbygradecategory;GradesK6 andGrades 712.FormP223has beenupdatedtoincludethese new fields.Accordingly,enrolledstudentsingradesK6whoareeligibletobeclaimedfor TBIPfunding arereported in theTBIPK6fieldand enrolledstudentsingrades712 whoareeligible tobeclaimedforTBIP funding arereported in the TBIP712field.RefertoSection6.C. ofthishandbookformoreinformationon TBIPand studentseligibility.

B. RemoteandNecessaryandK3HighPovertyFieldsRemovedFromFormP223Startingwiththe201718schoolyear,the K3HighPovertyand RemoteandNecessaryfields(bothheadcount andfulltimeequivalent(FTE))havebeen removedfromFormP223. Sinceenrollmentisreportedat theschoollevelnowintheNEW enrollmentapplication,thedata neededto fundRemoteandNecessaryenrollmentcanbe determined basedonthenumbersreportedateacheligibleRemoteandNecessaryschools.Additionally,since the 201718funding forgradesK3 is identicalfor highpovertyandnonhighpovertyschools,reportingK3enrollmentseparatelyinhighpovertyschoolsisnotneeded.However,ifhighpoverty enhancementsareprovidedinfutureschoolyears, enrollmentathighpovertyschoolscanbeextractedfrom theschoollevelNEWenrollment application.

C. KindergartenReportingonFormP223Startingwiththe201718schoolyear,FormP223willcollect allkindergartenenrollment inone grade category. Theprevioustwokindergarten gradecategories;halfdaykindergartenandfulldaykindergartenhavebeenconsolidatedintoone Kindergarten.Students enrolledinkindergarten forless than1,200 weeklyminutes(or20weekly hours)wouldbereportedasapartialFTEinthekindergarten gradecategory.

D. FormP223S(NonstandardSchool Year)ReportingbyGradeFormP223Susedtoreporteligible studentsnonstandardschoolyearenrollmenthaschangedfromreportingbygradecategories to reportingbyspecificgrades.SeethepaperFormP223Satthebackofthishandbook.

E. Change totheFTECalculationforthe201819SchoolYearTheFTEcalculationwillchange forthe201819schoolyear.Forallgrades,1,665weeklyminutes(or27 hoursand45minutes) willequal1.00FTE.Currently,1.00FTEequals1,200weeklyminutes forgradesK3and1,500 weeklyminutesforgrades412.


Section2.EnrollmentReportingGeneralInformation

A. PurposeThishandbookcontainsinstructionsforreporting enrollmentto theSchoolApportionmentandFinancialServices(SAFS)sectionof OSPI.The enrollmentreporteddeterminesstatefunding.Byfollowingtheguidanceofthishandbook,youwillsecurethemaximumstatefunding andavoidauditproblems.

B. HowEnrollmentisUsedThefollowingmonthlyapportionmentreports usethereportedenrollmentinstatefunding formulas. Report1191EDdisplaysgradesK12enrollmentreportedonForm P223whichis

usedtodeterminegeneralapportionmentfundingforbasiceducation includingvocationalandskillcenter.

Report1191SNdisplaysenrollmentreportedonFormP223which is usedforlearningassistanceprogram,TransitionalBilingualInstruction Program(TBIP),ExitedTBIP,andhighlycapableprogramallocations.

Report1159displaysenrollment reportedon FormP223whichis usedtodetermine theK12staffcompliance.

Report1220displaysenrollment reportedon FormP223Hwhichisusedtodeterminespecialeducation funding.

ReportF483displays enrollment reportedonFormP213whichisusedfornonhighbillingandlevyauthority transfers.

September throughDecemberstate apportionmentpayments toschoolsarebasedon thebudgetedenrollmentreported intheF203.Beginning inJanuary,monthly apportionmentpaymentsarebased onactualyeartodate average enrollmentreported toOSPI.Beginning inJanuary, enrollmentreflectedon themonthlyapportionment reportswillmatchwiththedistrictsmostrecentenrollmentreports.Avarietyofotherstate andfederalgrantsand programsuseenrollmentdatatodetermine allocations oreligibilityforfunding.

C. DocumentationandAuditSinceenrollmentisusedtodeterminestate funding, enrollment reportedto OSPImustbecarefullydocumented.Errorsshouldbecorrectedpromptly.Documentationmustbeavailable forauditbytheWashingtonStateAuditorsOffice(SAO).SeeSection 9 ofthishandbookfordetailsonwhat recordsmustberetained. Auditfindingscanresultinthe allocationadjustmentaftertheendof theschoolyear.Manyenrollmentaudit issuesresultfromthefollowingerrors: Documentationforenrollmentnot beingretained.SeeSection9 ofthishandbookfor

requirements. 201718EnrollmentReportingHandbook Page 2

Improperlycountingspecialeducationenrollment forstudentswithoutofdateIndividualizedEducationPlans(IEPs)orevaluations,or studentsnot receivingspeciallydesignedinstruction.

Improperlycountingvocationalenrollmentwhentheclassisnot anapprovedvocationalclass,isnottaughtbyavocationalendorsedteacher,oris anAlternativeLearningExperience(ALE)course.

ImproperlycountingALEandOpenDoorsFTEbaseduponalackof understandingoftheprogramandreportingrules.

Improperlycountingstudentsfor theSeptembercountwhodidnotparticipateonorbeforetheSeptembercountday.

Improperlycountingsummerschool enrollmentforstudentswhohaveexceededthe1.00annualaverageFTE(AAFTE)limitation.

D. GettingAdditionalHelpEnrollment reportingquestionsshouldbereferred firstto the EducationalServiceDistrict(ESD)fiscalstafflistedbelow.SincetheESDfiscal staffisthe primarycontactresponsibleforansweringquestions,itisimportanttheyknow thekindsandnumberofquestionstheirdistricts have.IftheESDisunabletoanswer thequestion,contactBeckyMcLeanat 3607256306.Shewillmakean efforttokeeptheESD fiscalstaffincludedin theresponsetoquestions.

ESD Name Email PhoneESD101 DeAnnWagoner [email protected] 5094562718ESD105 DustinKinley [email protected] 5094543116ESD112 Christy Price [email protected] 3609523489ESD113 JulieRupe [email protected] 3604646750ESD113 JodyThompson [email protected] 3604646759ESD114 RebeccaMallillin [email protected] 3604786854ESD121 JaneMurray [email protected] 4259177778ESD123 LauraDonley [email protected] 5095545742ESD171 StudentCoordinators [email protected] 5096652659 ESD189 NoreenMcKinney [email protected] 3602994033


Section3.HowtoReport

Enrollment datasubmittedmustcomplywithallrequirements, including: Chapters 392121and 392134WAC(forbasiceducationalenrollment). Chapters 392122and 392172AWAC(forspecialeducation enrollment). Chapter 392169(for RunningStartenrollment). Chapter 392700(for OpenDoors enrollment). Chapter 28A.545RCW andchapter 392132WAC(fornonhighdistrictenrollment). Instructionsprovided inthishandbook. Instructions printedontheback ofthereport forms. A. Electronic Reporting

Alldistricts, charterschools,tribalcompactschools,anddirectfundedtechnicalcollegesreporttheirenrollment inthefollowingelectronicapplications.

Education Data System (EDS) NEW Enrollment application collectsallstudentenrollment onFormsP223,P223H,P223S,andP240.

SAFS ALE application collectsALEprogramenrollment byprogram,studentshomedistrict,andgrade.

K3 Class Size application collectsingrades K3studentenrollmentand homeroomteacherdata.

Thesereportingapplications areseparatereportsfromtheComprehensiveEducationDataandResearchSystem(CEDARS). EnrollmentdatashouldbesubmittedtotheESDbytheduedates showninSection

4.B.ofthishandbook. Reporting entitiesmust bepreparedtoexplainanyEditmessagesgeneratedwhen

thecurrent monthsenrollmentvariessignificantlyfromthepriormonth. Exercise careinproperlyreportingthestudentsResidentDistrict. Refer toSection

5.F.ofthis handbookformoreinformationon Resident District. 201617revisionsmadeafter November 20, 2017,and201718revisionsmade

after November 19, 2018,mustbemadeonasignedpaperreport form.SeeSection 8.ofthishandbook.

RefertotheUserGuidepostedontheOSPIs 201718EnrollmentReportingwebsiteforinstructionsonusingtheEDSNEWEnrollment,SAFSALE,and K3ClassSizeapplications.Questions notfoundintheUserGuideshouldbedirectedfirsttoyourESDenrollmentcontact.

ForquestionsandtechnicalassistancewithCEDARS,pleasecontact OSPICustomer Supportat [email protected] orbycalling3607256371, orthetollfree numberat18007254311.

Ifyouneedaccesstothe EDS,contactyourDistrictSecurityManager.


mailto:[email protected]

Exceptions toelectronicreporting maybemadeatthediscretionoftheappropriateESD.DistrictsthathaveESDpermissionmayreportenrollmentonthepaperformsattached tothishandbook.

B. PaperReportFormsFormsP223RS,P2231418,E672, P213,andE525arenotpart of theelectronic reportingsystemand mustbesubmittedon paper. Form P223RS isusedbythecollegetosubmit theirRunningStartenrollmentto

thereportingdistrict, charter school,andtribalcompactschoolfromwhichtheyareservingstudentsbytheeighthcalendar dayofthemonth.

Form P2231418 iscompletedbytheOpenDoorsprogramwiththe eligibleenrollment thatcanbe claimedforthemonth.Thisformissent to the reportingdistrict,directfunded technicalcollege,ortribalcompactschoolon September15andthe eighthcalendar dayofthemonthsOctoberthroughAugust.

Form E672 iscompletedbydistrictsorothereducation providers whoprovideaninstitutionaleducation instruction.Thisformisusedtoreporttheprogramsenrollment andisdue toOSPIbythetenthcalendar dayofthe month.

Form P213 isanannualreportofhighschoolstudentsliving ina nonhighdistrictandattendinganother districtshighschool.TheformisduetoOSPI byJuly20,2018.

Form E525 isanannualreportforhomeand hospitalservicesreimbursementand isduebyJuly6,2018.


Section4.WhentoReport

A. MonthlyCountDatesWAC392121199definesthemonthlycountdates asthefourthschooldayofSeptember andthe firstschooldayofOctober throughJune (WAC 392121199).ForschoolyearsthatbegininAugust,theSeptembercountremains the fourthschooldayofSeptember notthefourthschool dayofthenewschoolyear.Fordistricts,directfundedtechnicalcolleges,charterschools,andtribalcompactschoolswhere noteveryschool, program,orgradefollowsthesamecalendar ofschooldays,thecalendarofanindividual school,program,oran entiregradeleveldeterminesthemonthlycountdate.

Example: Anindividual schoolstartsonSeptember6andtherestofthe districtstartsonSeptember1.The individualschoolsSeptembercountdayis September11. Theremainingschools countday isSeptember7. Kindergartenprogramshavetwo optionstodetermine theSeptembercountday.Whicheveroptionischosenmust beestablishedbefore thebeginningof the schoolyearandapplied toallofadistrictskindergartenclasses.1. Thethreedaysofconferencescan beconsideredschooldays.As such,thefirst

actualdayofclasswouldbethe countdayforthekindergarten class since itis the fourthschooldayforSeptember.

2. Disregardtheconferencedaysand usethefourthdayofclassastheSeptembercountday.

Forsummerschoolenrollmentreporting instruction,refertoSection 6.L.ofthishandbook. RunningStartclassesdonothave aSeptembercountdateandareonlycounted basedontheenrollmentonthefirstschooldayofeachmonth,OctoberthroughJune.

B. MonthlyDueDatesRefertothefollowingenrollmentreportingscheduleforthe201718duedates forreportingthecurrent monthsoriginalFormsP223,P233H,P240,andP223Sandanypriormonthrevisions. Report Month Monthly Due Date September Sep.18,2017 October Oct. 13,2017November Nov.13,2017 December Dec.13,2017 January Jan.16,2018February Feb.12,2018

Report Month Monthly Due Date March Mar.13,2018 April Apr. 13,2018May May 14,2018June Jun.13,2018July Jul.13,2018

August Aug.14,2018 201718EnrollmentReportingHandbook Page 6

Districts,charterschools,tribalcompactschools,anddirectfunded technicalcollegesunabletoreporttheactualenrollmentbytheduedatemustsubmitanestimate reportandrevisetheirreportswhenthe actualenrollmentisknown.Additionally,thepaperFormE525ReportofFinalHomeandHospital(HH)ServicesisdueJuly6,2018, andpaperFormP213ReportofStudents ResidinginNonhighDistricts andEnrolledinHighDistrictsisdue July20,2018.Any201617enrollmentrevisions submittedafterAugust14,2017,butbyNovember20,2017,andany 201718enrollmentrevisionssubmittedafter August14,2018,but byNovember19,2018, aresubmittedelectronicallytotheESD. Theserevisions willnot bereflected ontheapportionment fundinguntilthefollowingJanuary andwillnot be includedin thedistricts levybasefortheyear.

C. TimelyReportingRulesTimelyReportingRules(Chapter 392117WAC)apply.Failureto reportinthepropermanneror bytheduedaterequiredcanresultinthereduction ordelayofstateapportionmentpayments.


Section5.WhattoReport

A. ReportingSummaryThetables belowdetailthetypes ofenrollmentreported forstatefunding, theformusedtoprovide enrollmentdata toOSPI,andtheresultingenrollmentreports. Electronic Form Reporting

Types of Enrollment Form Enrollment ReportBasicEducationenrollmentincluding: FormP223 Report1251 TBIP FormP223 Report1251H ExitedTBIP FormP223 Report1251H Vocational(grades912andmiddleschool) FormP223 Report1251 SkillCenter FormP223 Report1251 RunningStartdistrictsreport theenrollment

providedbycollegeonFormP223RS FormP223 Report1251 OpenDoorsdistricts reporttheenrollment

providedbytheOpenDoorsprogramonFormP2231418

FormP223 Report1251 Parttimeregularscheduledenrollmentfor

homebasedandprivateschoolstudents FormP223 Report1251 ALEenrollment FormP223andSAFSALE Report1251Specialeducationservices FormP223H Report1735 NonstandardSchoolYearenrollment FormP223S Report1251 Ancillaryservices FormP240 Report1251 Paper Form Reporting

Types of Enrollment Form Enrollment ReportCollegesprovidingRunningStart enrollment FormP223RS Report 1251OpenDoorsprogramsprovidingOpenDoorsenrollment P2231418 Report1251 Directfundedtechnical collegesprovidingbasiceducationprograms FormP223TC Report1251InstitutionalEducationprograms FormE672 Report1191SIEducationservicesprovided tohomehospitalstudents FormE525

Apportionmentreports

Highdistrictsprovidingservicestostudentsresiding in nonhighdistricts FormP213 ReportF483


B. EnrolledStudentDistrictsmustenroll,tuitionfree, anystudent inschoolage fiveorolderandunder21whomeetthedefinitionofan enrolledstudentperWAC392121106.Astudentmeetingthisdefinition iseligibleto beclaimedforstate funding. Anenrolled student is onewho: Resides the majorityof thetime in Washington stateper WAC392137115and is

eligibletoenrollinaschooldistrictseducationprogram becausethey: o Reside ina schooldistrictwith or withoutan address.For homelessstudents,

eligibilitycontinues at therequest ofthestudentortheir parentorguardian. o Resideonspecific federallands or Indianreservationthat is contiguoustoa

Washington Stateschooldistrict. o Reside ina districtthatdoesnotofferthe gradeinwhichtheyare eligibleto

enroll,suchasanonhighdistrict. o Reside ina homethatislocatedin IdahobuthasaWashington addressforthe

purposesoftheUnited Statespostalservice.SeeRCW28A.225.170. o Havebeen releasedfrom thedistrictwheretheyreside andacceptedbyanother

districtthroughaChoiceTransfer. o WillbeattendingadistrictthroughanInterlocalCooperative Agreementor

InterdistrictAgreement. o Willbeattending adistrictinanotherstateperareciprocity agreementperRCW

28A.225.260,ifthe districtispayingtuition for thestudent. o Willbeattendingapubliccharterschool,asdefinedbyRCW28A.710.010,

locatedwithinWashingtonstate. Isenrolledinaschooldistrict, charter,ortribalcompactschool. Isunderthe ageof21onSeptember1stofthecurrentschoolyear. HasparticipatedinacourseofstudyperWAC392121107and addressed in

Section5.C. ofthishandbookon orbeforethe monthlycountdayas addressedinSection4.A. ofthishandbook.

Doesnotqualify forany oftheenrollmentexclusionsper WAC392121108andaddressedinSection 5.D.ofthishandbook.

C. CourseofStudyStudentsenrollmentinaCourse ofStudyperWAC392121107can be claimedfor statefunding.ACourseofStudy is defined asoneofthe following: ClassroomInstructionteaching andlearning instruction conductedbyaschool

districtstaffasdirectedbytheadministrationandthe board of directorsorconductedbyacharterschoolstaffasdirectedbyacharterschooladministrationandthecharterschoolboard,includingteacherparentconferencesthatareplannedandscheduleand intermissionsforclasschangeand recessbut exclusiveof timefor meals.


Alternative LearningExperiences(ALE)enrollmentper WAC392121182wherethestudentsenrollmentinwholeorinpartoccursoutsideof theclassroom.RefertoSection6.J.ofthishandbook formoreinformationregarding ALEenrollment.

Contracted Instruction instructionprovided underacontract perWAC392121188or3921211885.

Washington YouthAcademyaNationalGuardhighschoolcareer trainingprogramperChapterWAC392124.

AncillaryServicescocurricular,healthcare,oranyotherservicesprovidedbyappropriateschooldistrictorcharterschoolstaff.Referto Section6.N.ofthishandbookformoreinformationon ancillary services.

WorkBasedLearning (WBL)experiencesperWAC 392410315.RefertoSection6.G.ofthishandbookformoreinformationonWBL.

RunningStartdualcreditenrollmentatacollegeperChapter 392169WAC.Refer toSection6.H.ofthishandbook formoreinformationon RunningStart.

University ofWashingtonsTransitionSchoolandEarlyEntrance ProgramperChapter 392120WAC.

DirectFundedTechnicalCollege Programs perWAC39221187. RefertoSection6.I.ofthishandbookformoreinformationon directfundedtechnicalcollegeprograms.

OpenDoors YouthReengagement Programs perChapter392700WAC.Refer to Section6.K.ofthishandbookfor moreinformationontheseprograms.

D. EnrollmentExclusionsAstudentthatmeetsthefollowing exclusionsasdescribedinWAC 392121108onthemonthlycountdaycannotbe claimedforstatefunding. Absences Hasmissed twentyconsecutiveschooldayspriortothecountdayexcept

ifthereis a written agreementbetween a schoolofficial andthestudentsparentor guardianthatagrees a students temporaryabsenceswillnotcausea seriousadverseeffectontheir educationalprogram.Whenthisagreement is inplacepriortothestudentsabsences,thestudentcanbeclaimedfortwomonthlycountdatesprovidedthe studentreturnstoschoolbytheendoftheschool year.

Dropouts Hasdroppedoutasprovided throughanotificationbythestudentorstudentsparentorguardian.

Transfers Hastransferredto anotherpublicorprivateschool basedonnotificationofthetransferfromanotherschool.

Graduates Hasmettheschooldistrict,charter,ortribalcompactschoolshighschoolgraduationrequirementby thebeginningofthe newacademicyear.

TuitionHaspaidtuitiontoattend theschooldistrict,charter,ortribalcompact school.

StateInstitutionHas beenclaimedasa1.0FTEbyastateinstitutionaleducationprogramwherethe institutionscountdateoccursonorbefore theschooldistrict,charter,ortribalcompactschool.Studentsreportedas a parttimeFTEbythestate


institutionalprogrammaybereportedtheschooldistrict,charterschool,ortribalcompactschoolprovidedthestudentscombinedFTEdoesnotexceed1.00.

Additionally,thefollowingprovidesclarificationonotherreasons whyastudentcannot beclaimedforstatefunding. OutofStateDonotreportstudentswhoresideinastateotherthanWashington,

unlessthey areattendingan approvedoutofstate nonpublicagency forspecialeducationservices.WAC392137115defines astudent residence.Foralistofapprovednonpublicagencies,refertothe OSPIs Special Education website.

StateSchoolsDonotreportstudentswhoresideat eitherthe Center forChildhoodDeafnessandHearingLoss,alsoknownasthe WashingtonSchool fortheDeafor theWashington StateSchoolfortheBlind.RefertoOSPIBulletinNo.03717dated June12,2017,for moreinformation.

Seattle ChildrensHospitalDonotreportstudentswhoreside atSeattleChildrensHospital.OSPIprovidesseparate fundingtothehospitaltoprovide aneducationalprogramforhospitalizedstudents.

DirectFundedTechnicalCollege Donotreportstudentsenrolled inadirectfundedtechnicalcollegeprogram ifthereisan InterlocalAgreementinplacethatstatesthetechnicalcollegewillbe claimingthestudentsenrollment.

University ofWashingtonDonotreportstudents enrolledinthe UniversityofWashingtonstransitionschoolorearlyentranceprograms.This enrollmentis reporteddirectlytoOSPIbytheUniversityofWashington.

ForeignExchangeStudentsonF1 Visas Typically,foreignexchange studentsdonotcomeintothecountryonF1 visas.However,U.S.immigrationlawrequirescertainstudents topay thefullcostoftheir education,anddistricts, charterschools,ortribalcompactschoolsarerequiredbythe federalgovernmentto collecttuitionfromthestudentpriortotheissuanceofanF1visa.Tuitionpayingstudentscannotbereported forstatefunding.

Studentswhohavebeenexpelled orsuspendedcanbeclaimedfor statefundingprovidedonthemonthlycountday,theymetthedefinitionofanenrolledstudent,haveevidenceofparticipationinacourseofstudy,anddonot meet anyoftheenrollment exclusions.

E. Claiming NonResidentStudentsSchooldistrictsthatprovideeducationalservicestostudents mayclaimthosestudentsforstatefundingunderthefollowingcircumstances: Astudentis aresident ofthedistrict,residesonfederalor triballand thatis

contiguoustothedistrict,orresidesinadistrictthatdoes notoffera grade inwhichthestudent iseligibleto enroll.Astudentsdistrictof residence isone where thestudent isexpectedtolivethemajorityof the timefor 20 consecutivedaysormore;


Thedistrict hasaChoiceTransfer inplacewhichgivesthedistrictthe righttoclaim astudent whoisnotaresident;

Thedistrict hasanInterdistrictAgreementin placewhichgives thedistrict therighttoclaimaspecificpercentageofFTE,givenbyastudentsdistrictof residence; or

Thedistrict isthehost districtfor askillcenterprogram, andthereisaSkillCenter ConsortiumAgreement withapartneringskillcenterconsortium districtwhichgives thehostskillcenterdistrict authorityto claimastudentsskillcenter enrollmentonly.

ForInterdistrict CooperativeAgreementsbetween twodistricts, anonresidentstudentcannotbeclaimedbya districtunlessthereis a studentspecificChoiceTransferor InterdistrictAgreementinplace.ForDirectFundedTechnicalCollegeprograms,technical collegescanclaimastudentsenrollment providedthere isanInterlocalCooperative Agreementin placewiththestudentsdistrictofresidence. Charterschoolsandtribalcompactschoolsarenotrequiredto have a ChoiceTransfer orInterdistrictAgreement inordertoclaimtheirstudentenrollment forstatefunding.WithaChoiceTransfer, thestudent isreleased fromthedistrictofresidence,atthestudentsrequest,and hasbeenacceptedfromanother district withinWashingtonstate(oftenreferredtoas theChoice District).The ChoiceDistrict becomesthedistrictresponsibleforallthestudentseducationalneeds,including butnot limitedto,basiceducation,specialeducation,homehospitalservices, truancy, CEDARS reporting, and administrationofstate educationalassessments.Theoriginaldistrict ofresidenceretains noresponsibilityforprovisionofeducationservices, orfundingforthisstudent. Formoreinformation onChoiceTransfers,referto OSPIBulletinNo.00814datedMarch25,2014. WithanInterdistrict Agreement,twodistricts agreetosharea studentsenrollmentwhichcouldincludea studentsbasiceducationFTEbutalsocouldallowthenonresidentdistricttoclaimthestudentsspecialeducationorTBIPheadcount,asapplicable.Thestudentsdistrict ofresidence retainstheobligationandresponsibilitiesforthestudent,unless adifferent arrangementisspecifiedby theInterdistrictAgreement.Formoreinformation onInterdistrictAgreements,refertoOSPIBulletinNo. 00814 datedMarch 25,2014.

F. ReportingStudentsby ResidentDistrictOnFormsP223,P223H,andP223S,astudentsenrollmentisreportedbytheirResidentDistrict. A studentsResidentDistrict isdependenton the methodtheyare enrolledin a district. Studentswholiveinthe districtwherethey attend are reportedunder the Resident

Districtwheretheylive.


Example 1: AstudentlivesinDistrictAbutattendsDistrict Bsbasiceducationprogram throughaChoiceTransfer. Thestudent isreportedbyDistrict BonFormP223under ResidentDistrictB.

Example 3: AstudentlivesinDistrictAbutattendstheskillcenterhostedbyDistrictB.DistrictBwillreportthestudentsskillcenter enrollment undertheResidentDistrict A.

Example 2: AstudentlivesinDistrictAbutattendsDistrict Bforspecialeducation servicesonlythroughanInterdistrictAgreementthatstatesDistrictBwillclaimthestudenton theirFormP223Hfor specialeducation fundingand asa0.20FTEfor basiceducation fundingontheirFormP223.Thestudentisreported onFormsP223 andP223HundertheResidentDistrict A.

Studentswhoattend a nonresidentdistrictthroughaChoiceTransferare reported undertheResidentDistrictthey havebeen acceptedto attendthroughaChoice Transfer.

Studentswhoattend a nonresidentdistrictthroughanInterdistrict Agreement are reportedundertheResidentDistrict where theyreside.

Forstudentswhoattendaskillcenterwherethereportinghost skillcenterdistrictisnottheir districtofresidence,theirskillcenterenrollment isreportedunderthe ResidentDistrictof the districtofresidence.

Studentswhoattend a directfundedtechnical collegeprogramare reportedunder theResident Districtof thedistrict ofresidence.

StudentswhoattendacharterschoolortribalcompactschoolarereportedundertheResident Districtof thecharterschoolortribalcompactschool.

G. PartTime EnrollmentPrivate schoolandhomebasedstudentshavearightto enrollparttimeinapublicschool(RCW28A.150.350andWAC392134010).Districts,charterschools,andtribalcompactschoolsmayclaimstate fundingforservicestheyprovide toparttime privateschoolandhomebasedstudents. However,theenrollmentreportingforstatefundingmustbeinaccordance withstatelawand the appropriaterules. Private School Students Privateschoolstudentsare limitedtoenrollinpublic

schoolcoursesorservicesnotavailableatthe privateschool. Statefunding forprivateschoolstudentsisprovidedforthetimethestudents areserveddirectlybydistrict,charterschool,ortribalcompactschoolstaffon the schoolgroundsoron sitescontrolledbythedistrict, charterschool,ortribalcompactschool.Instructionprovidedbyaprivate schoolcannotbereported.

HomeBased Students Forenrollmentreportingpurposes,onlythe time ahomebasedstudentisprovidedservices bydistrict, charterschool, ortribalcompactschoolstaffonschoolgroundscan bereported forstatefunding. Thetimethestudent isinstructedor supervisedbytheparentcannot bereported.


Parttimeenrollmentcanbereportedas eitherapartialFTEon FormP223orthe actualhours ofservicesonFormP240. o Reportparttimeenrollmentinregularlyscheduledclassroominstructionasa

partialFTEonFormP233.RefertoSection5.I.ofthishandbooktodetermineastudentspartialFTE.

o Reportactualhoursasancillary servicesonFormP240.Refer toSection6.N.ofthishandbookformoreinformationonancillaryservices.

H. GradeLevelDefinitionStudentsgradelevelis determined asfollowsperRCW28A.225.160: Kindergarten WAC39212110601defines kindergartenasan instructional

programconductedperRCW28A.150.220forstudentswhoarefive years of ageon September 1forthecurrentschoolyear,perchapter392335WAC.

First Grade WAC39212110602definesfirstgradeas aninstructionalprogramconductedforstudents whoaresix yearsofageonSeptember1 forthecurrentschoolyear,orwhomeettherequirementsfor kindergartenexperiencequalificationforfirst grade,perchapter392335WAC.

Exceptions for Kindergarten and First Grade Districts,charterschools,andtribalcompactschools mayadopt regulationsthatprovideforindividualexceptionstotheuniformentryqualifications.

Other Grades Othergradeleveldefinitions aredeterminedbythedistrict,charter school,ortribalcompactschool.

I. FullTimeEquivalent(FTE)CalculationStudentsFTEcalculationdiffersdependingonthetypeofenrollmenttheyareenrolled inperWAC 392121122.PerWAC392121011,FTEisroundedtothe nearest two decimal places.RoundingofstudentFTEshouldfollowthegeneralrule:a decimalendingin five ormoreisrounded up;adecimalendinginfourorlessisroundeddown. Classroom Instruction FTEforclassroominstruction includingdirectfunded

technicalcollegeprogramsisbasedonweekly enrolledhoursor minutesinaclassroom.Schoolwithregularscheduledlate startsor earlyreleases mustadjust theirFTEto reflect theseshortened days. o Grades Kindergarten3 Astudentinkindergartenthrough3rdgrade

enrolledincoursesofstudyforatleast20weeklyhoursor1,200weeklyminutesis reported as a 1.00FTE. Ifthestudentis enrolledforlessthantheseminimumweeklyhours(orweeklyminutes),thestudentsFTEwouldbereported as apartialFTEbydividingtheactualweeklyhours(orweeklyminutes)by20(or1,200).


Example 2: A12thgradestudentisenrolledonehourperdayfivedaysa week. Thestudentstotalweekly hoursis5.ThestudentsFTEis0.20 (5 25).

Example 1: A4thgradestudentisenrolled threehoursperdayfivedays aweek. Thestudentstotalweekly hoursis 15.ThestudentsFTEis0.60(15 25).

Example 3: AhighschoolWednesdayschedulehasalatestart,where theclasses thatdayareeach 45minuteslong.Fortheremainingdaysthatweek, classesare60 minuteslong.Total weeklyminutesperclassis285minutesandeachclassFTEwouldbe0.19(((4x60) +45) 1,500).

o Grades 412 Astudentin4thgradethrough12thgradeenrolledincoursesof studyforat least25weeklyhoursor1,500weeklyminutesisreportedasa1.00FTE.Ifthestudentisenrolled forlessthantheseminimumweeklyhours(orweeklyminutes),thestudentsFTE isreported asapartial FTE bydividingtheactualweeklyhours(or weekly minutes)by25(or1,500).

o Passing Time WAC392121122provides flexibilityto countpassingtime forstatefunding.Theweeklyhours andminutesusedtodeterminea studentsFTEcaninclude passing timebetweenclassesexcludingtimefor mealsbasedonthe followingrules: Limitation on the Passing Time Amount Forevery 50 minutesof

instruction, upto10minutesofactualpassing timecanbeclaimed.In otherwords,20percentofthe totalinstructiontime canbeclaimed aspassingtime.However,thepassingtime mustoccurfortheamountclaimed andmustbepartofthescheduledschoolday wherethe generalstudentbodyisunder thejurisdictionoftheschoolstaff.

Advisory Time Totheextentaschooldoesnotusealloftheavailabledailypassing timeforpassingbetweenclasses,theschoolmayapply theunused passing timeforan advisorytime, providedthe classissupervisedbyan instructionalstaff,allstudents presentattheschoolareexpectedto attend, andattendanceistaken.

Before and After School Passing Time Passingtimebeforeandaftertheschooldaymaybeclaimedif all ofthefollowingconditionsaremet: Thepassing timeissupportedby apublishedscheduleandother

communicationtostudents,staff,andcommunity. Allstudents areexpectedtobe presentduringthescheduledpassing

times. Normaloperationsofschool buses arecompletedbeforethemorning

passing timebegins,or donotstart untilaftertheendof the daypassingtimeisover.


Passing Time between High School and Skill Center Forapprovedskillcenterclassesonly,amaximumof30minutes ofpassingtimepersessioncanbeclaimed.Foreach50 minutesof instructionaltime,10 minutesof passingtimeis allowed.Breakswithin the50minutes ofinstructional timeareconsidered passing time.Passing timeisreducedprorata forstudentsregularlyarrivinglate anddepartingearly.

theestimatedlearning hoursoutlinedintheWrittenStudentLearningPlan.Similartoclaiming classroomFTE,1,200 estimated minutesoflearning for gradeskindergarten3equals1.0FTEand 1,500estimatedminutesoflearning forgrades 412equals1.0FTE.RefertoWAC392121182,Section 6.J.of thishandbook,and attheOSPIs AlternativeLearning Departmentwebsite for furtherinformation.

Alternative Learning Experience (ALE) ALErulespermitoffcampusandnonseattimeinstructionto beclaimedforstatefunding. The studentsFTEisbased on

Example 1: Ahighschoolschedulehassix classesthatare 50minutes longwithfiveminutesof passing timebetween eachclassincludingfive minutesof beforeschoolpassing time.Theallowed,unusedpassing timeisnotscheduled elsewhereintheday.Eachclassdailyminutesis55 minutesand eachclassFTEis 0.18(275 1,500).

Example 2: Ahighschoolschedulehas6classesthatare50minuteslong withsixminutesof passing timebetween eachclass.Thetotalnumberof minutesused for passing equals30minutes(5times passingbetween6classesx 6minutes).Thetotalavailablepassingtimeis60minutes((6classesx50minutes) x20%). Thisscheduleoccurseachdayoftheweek.Theremainingunused passing timeof30minutescanbe applied toa30minutesadvisorytimewithintheschoolscheduleand thepassing timeproratedequallytothe6classes. Fiveclasses wouldhave60dailyor300weekly minutes; 50minutes ofinstruction,6minutesof actualpassing,and 5 minutesof advisorytime. The FTEfor theseclasseswouldbe0.20(300 1,500).Oneclasswouldhave55dailyor275weekly minutes;50 minutes of instruction and5minutesof advisorytime.TheFTEforthisclasswouldbe0.18 (275 1,500).

Example 3: Askillcenterschedulesablock periodof150 minutesofinstructionfollowedbya30minutebusride backtothestudentshigh schooleachday.Thetotalweeklyminutesis900 minutes ((150+30)x5)andtheskillcenterclasswouldbea0.60FTE (900 1,500).


Running Start FTEinRunningStartprograms isbased onthenumberofcollegecredits for whichthestudentisenrolled.1.00 FTEequals15collegecredits.This isthecasefor bothcollegeswith aquarterorsemestercalendar. Todeterminea studentsRunningStartFTEdividethenumberofcollege creditsby 15.

Instruction Provided Under Contract Whenadistrict,charterschool,ortribal compactschoolcontractswithan outsideentitytoprovideinstruction,hoursofsuchinstructionmaybecounted todetermineastudents FTE.Whenthesecontractsarewithacommunityortechnicalcollegetoprovide instructiontoearncredits for ahighschooldiploma,theprogramisfocusedonservingcreditdeficientstudents, andthestudentsserved havedroppedoutorhavenot demonstratedsuccessinthetraditionalhigh school,theFTEcanbebasedon theenrolledcredits.Inbothcases,therequirementsof WAC392121106through3921211885mustbemet.Ifthe student is receivingspecialeducationservices undercontract, therequirementsofWAC392172A04085must bemet.

J. FTEandAnnualAverageFTE(AAFTE)LimitationsandExceptionsAstudentsAAFTEis the10monthaverageof themonthlyFTEclaimedfortheschoolyear. FTE and AAFTE Limitations

o PerWAC392121136,no student,including astudent enrolledin morethan onedistrict includingcharterschoolandtribalcompactschool canbecountedasmorethan 1.00FTEonFormP223onanycountdate.

o PerWAC392121133,no student,including astudent enrolledin morethan onedistrict includingcharterschoolandtribalcompactschool canbecountedasmorethan 1.00AAFTE foranyschoolyear.

o Forastudentclaimed forbasiceducationfundingbymorethan one reportingentity,thetotalofallenrollmentclaimsmaynotexceed 1.00 FTEonanycountdateand1.00AAFTEforanyschoolyear.

Exceptions to the FTE and AAFTE LimitationsInthefollowingcases,astudentsFTEandAAFTEmayexceed1.0. Oftentheseexceptions arereferredtoastheSuperFTEs. o Skill Center Astudentenrolledinbotha highschoolandaskillcenter maybe

claimeduptoatotalcombinedFTEof1.60basedupontheir enrolledhours.However,neitherthehighschool northeskillcentercanclaim thestudentformorethan a1.0FTE.


Whenastudentshighschooland skillcenterenrollmentexceedsthe1.60combinedFTElimit,localagreementsmaydesignateasplitinFTEbetween askillcenterandthehighschool toensurethe studentsFTEdoesnot exceedtheallowablelimitations.

Example 1: Astudentisenrolledintheirhighschoolforthreehoursaday,fivedaysa week foratotalof900 weeklyminutes((3x60)x5)and also isenrolledinaskillcenterforthreehoursaday,fivedays a weekfor atotal900weekly minutes.Thestudents FTEisreportedasfollows:

Highschoolwouldclaima0.60FTE(900 1,500) Skillcenter wouldclaima0.60FTE(900 1,500)

ThestudentsTotalFTE wouldbe1.20FTE(0.60+0.60). o Running Start Astudent enrolledinbothhighschoolandRunningStartcoursescannotbeclaimedformorethanacombined1.20FTEfor anymonthexceptJanuary.Neither thehigh schoolnorcollegeenrollment can individually exceed1.0 FTE,except forstudentsenrolledinahighschoolandaskillcenter.This1.20FTElimitationalsoappliestothestudentsAAFTE,where a RunningStartstudentmaynot beclaimed foracombinedhighschooland collegeenrollment thatexceeds1.20AAFTEfortheschoolyear.Studentswhoexceedthe1.20FTEorAAFTEarecharged tuitionbythecollegeforthecreditsthat exceedthis limitation. Whenthefirsthighschoolsemesteroverlaps withthecollegewinter quarterinJanuary,aRunningStart student couldbeclaimedformorethan a1.20FTEforthatmonthonly.Whenthisoccurs,thestudent maybesubjecttoareducedFTEforthespringcollegequarter, ifthe 1.20AAFTEwouldbeexceeded. TheRunning StartEnrollmentVerificationForm(RSEVF) mustbe completedfor eachRunningStart student, for eachcollegetermandforeach college.Thisformoutlineshowthestudents1.20 FTEwillbesplitandclaimedbetweenthehighschoolandthecollegeandinforms thestudentandparentsofthe 1.20FTE limitationandwhether tuitionwillbedue. TheSpring QuarterEligibility AdjustmentForm(SQEAF) iscompletedforstudentswhoareontracktoexceedthe1.20 combinedAAFTEand whose springquarteravailablecollegeFTEis reduced.Thisformnotifiesthestudent,parentsandguardians,highschools,and collegesofthereducedspring quarterFTE.


http:wouldbe1.20FTE(0.60+0.60

Forfurther guidance,refertotheannualbulletinregardingthe1.20RunningStartFTELimitationfor moredetails.

o Student Enrolled in High School, Skill Center, and Running Start Todetermine theavailableFTEforRunningStartforastudentenrolledinbothhigh

Example 1: A12thgradestudentisenrolledinhighschoolclassesforfourhoursaday,fivedaysaweekforatotalof 1,200weeklyminutes((4x 60) x5)andone5creditRunningStartcollegecourse.The studentsFTEisreportedas follows:

12thgrade FTEis0.80 (1,200 1,500) RunningStartFTEis0.33(5 15)

ThestudentstotalFTEwouldbe1.13FTE (0.80+0.33). Example 2: An11thgradestudentisenrolledin18RunningStartcredits andno high schoolclasses.Since thestudent is limitedtobeclaimedfor nomorethana1.0FTEbythecollegeor15collegecredits,thestudentsFTEisreportedasfollows:

Nothingfor the11thgrade RunningStartFTEis 1.00(15 15)

ThestudentstotalFTEwouldbe1.00FTE.

schoolandskillcenter,thefollowingrulesapply: WhenastudentscombinedhighschoolandskillcenterFTEexceeds1.0,the

availableRunningStartFTEislimitedtoa 0.20FTE. WhenastudentscombinedhighschoolandskillcenterFTEislessthan1.0

FTE,thestandardRunningStartcalculationapplies. Example 3: Astudentisenrolledinaskill centerfor threehoursaday, fivedaysaweek,for900weeklyminutes,andclaimedasa0.60 FTE.Also,thestudent isenrolledintheirhighschoolforthreehours,fivedaysaweek,for900weeklyminutes,andclaimedasa0.60FTE.Additionally,thestudent wants toattendRunningStart.HowmuchFTEisavailable forRunningStart?ThestudentscombinedhighschoolandskillcenterFTEtotals 1.20FTE.SincethecombinedskillcenterandhighschoolFTEexceeds1.0,theavailableRunningStartFTEis0.20.


Example 4: Astudentisenrolledinaskill centerfor threehoursaday, fivedaysaweek,for900weeklyminutes,andclaimedasa0.60 FTE.Also,thestudent isenrolledintheirhighschoolforonehour,five days a week, for 300weekly minutes,andclaimedasa0.20FTE.Additionally,thestudent wants toattendRunningStart.HowmuchFTEisavailable forRunningStart?ThestudentscombinedhighschoolandskillcenterFTEtotals 0.80FTE.SincethecombinedskillcenterandhighschoolFTEislessthan1.0,the standardRunning Startcalculationappliesand theavailableRunningStartFTEis0.40 (1.20 0.80). Additional Cautions Regarding to the FTE and AAFTE Limitations

o Forstudents servedin morethan oneschoolorentity(district,charterschool,ortribalcompactschool),exercise particularcareinreportingstudentsserved inmorethanoneschoolorentitytoensurethe combinedenrollmentdoesnot exceedthelimitations above.If astudentisreportedbytwoentities,theInterdistrictAgreementmustaddresshowtheFTEwillbesplit andreportedonFormP223.

o ForstudentsparticipatinginWBLexperiences, cautionmustbe taken tomakesurenostudent exceedstheFTElimitationsinanymonthwhenclaimingthestudentsactualhoursofWBLasanFTE.SeeSection6.G.ofthishandbookforadditionalguidance.

o ForRunningStartstudents enrolledinmultiplecolleges,thecollegesmustworktogethertoensureastudentsavailableRunningStartFTEisnotexceeded. IftheRunningStartFTEis exceeded,thecollegeswilldeterminehow theavailableFTEwillbeclaimedandwhichcollegewillcollecttuition.

o Forastudentwhotemporarilyenrollsinaneducationcomponent ofadrugoralcoholtreatmentprogramoperatedbyanotherdistrict, thestudents originaldistrict,charterschool,ortribalcompactschoolandthedistrict operatingthe treatmentprogrammustagreeon whowillreportthestudent for statefundingsubjecttothelimitationsofWAC 392122145.

o Forstudentswhoarereported fulltimeonFormE672byaninstitutionaleducationprogram,no district, charterschool,ortribalcompactschoolmayincludethe studenton FormsP223andP223Hforthat countdate whentheinstitutionscountdateisthe sameasorprior tothestudentsenrolledschool.Ifthestudentsschoolcountdate is priortothe institutionscountdateandthestudent iseligibletobecountedbytheschool,theinstitutionmaynot countthestudenton FormE672.Astudent reported as parttimeonForm E672andonFormP223maynothaveacombinedenrollmentofmorethan1.00 FTEforthatmonth.


http:FormP-223maynothaveacombinedenrollmentofmorethan1.00

Section6.TypesofEnrollment

A. BasicEducationAstudentreported for basiceducationfundingmustmeetthefollowingstandard: Thestudent mustbeanenrolledstudentof the district,charterschool,ortribal

compactschoolonthecountdate. SeeSection 5.B.ofthis handbook. Thestudent musthaveparticipatedinacourse ofstudyon orbefore thecountdate.

SeeSection 5.Cofthishandbook. Thestudent mustnotmeet anyof theenrollmentexclusionsset forth inSection5.D.

ofthishandbook. B. SpecialEducation

Specialeducation enrollmentis reportedinthreeagecategories:AgeBirththrough2,Age3 through5notyet enrolledin Kindergarten,andKindergartentoAge21.Studentswhoareagessix andolder,notyetenrolled inkindergarten,andeligibleforspecialeducationservicesshouldbereportedconsistentwithWAC392121137.Specialeducation enrollmentisreportedfor studentsmeeting allofthefollowingrequirementsonthecount date,perWAC392122135(2): Thestudent isan enrolledstudent ofthedistrict,charterschool,ortribalcompact

school. Thestudent isage 321 andhasacurrent individualized educationprogram(IEP)

orthestudentisagebirththrough2andhasanindividualized family serviceplan(IFSP)perIDEAPartCWashingtonEarlySupportforInfantsand Toddlers(ESIT)requirements(WAC392172A02000).

Thestudent hasbeenreevaluated everythree years. Thestudent hasreceivedspecial education asdefinedunder WACs392172A

01175 and 392172A01155on orbefore themonthlycountdaybut sometimeinthepriormonth.

Failureto meeteachoftheabove requirementscanresultinan auditfindingorexceptionandarepaymentofstate apportionmentfunding. Limitations on Enrollment Counts

Reportonlyenrolledandproperly identifiedstudents.Countsshouldincludestudentsplacedin nonpublicschoolagencies onacontractualbasis.EligiblestudentsarethosewithcurrentIEPsthatcomplywiththerequirementstoprovidefreeandappropriatepubliceducation(FAPE). Additionally,the followingcriteriamustbemet: o TheIEPcomplieswith federaland stateproceduralrequirements.


o Thedelivery ofspeciallydesigned instructioncomplieswithstatestandards(regularlyscheduledteachingortrainingactivitiesprovidedordesignedby specialeducationqualifiedstaff).

o Areasfortheprovision ofspecialeducationservicesconforms withareasofneed identified inthestudentsevaluationmadeperWACs 392172A03035and392172A03040.

Age DeterminationTheheadcountofindividualstudentsisreportedinthethreereportingcategories. Determinethestudentsagefor thecategories ofAgeBirththrough2 andAge3through5basedonthe studentsageoncountdate.

Basic Education Funding for Special Education StudentsSpecialeducationstudentswhoare enrolledingradesK12can bereportedonFormsP223,P223S,andP240 and cangeneratestatebasiceducationfunding.Specialeducationstudentswhoare notenrolledingradesK12 arelimited tobe claimedonlyonFormP223Hand generateonlystatespecialeducationfunding.Forreportingeligiblespecialeducationstudentsforbasiceducation fundingonFormsP223,P223S,andP240,determine a studentsgradeplacementasfollowsperWAC392121137: o Forstudents enrolledexclusivelyinanungradedspecialeducationprogram,the

studentsgradelevelshallbebasedonthetypicalgradelevel ofthestudentsofthesameage.Forexample,astudentwhoissixyearsoldatthebeginningof theschoolwouldbecountedasafirstgrader.

o Forstudentsenrolledinagrade levelbelowthetypicalgrade levelofthestudentofthesameage,thedistrict,charterschool,andtribalcompactschool havetheoptionofcounting thestudentinthegradeenrolledorthetypicalgrade levelofthestudentsage.

o Studentswhoarefiveyearsold atthebeginningoftheschool yearmaybecountedas a kindergartenstudent onlyifthestudentisenrolledinakindergartenprogram.

RefertoSection5.I.of thishandbookforinstructionsoncalculatinga studentsFTE. C. Transitional BilingualInstructionalProgram(TBIP)

TBIPenhancedfunding isgeneratedforstudentswhohavebeenidentifiedaseligibleforTBIPservices,areenrolled inastateapprovedTBIPprogram,and received TBIPserviceson orbeforethecountday butsometimeinthepriormonth. Oneachmonthlycountday,reporttheenrolledTBIPstudentheadcountinthefieldprovidedonFormP223. Forthe201718schoolyear,TBIP enrollment willbereportedbygradecategory;GradesK6 andGrades 712.FormP223has beenupdatedtoincludethese new fields.Accordingly,enrolledstudentsingradesK6whoareeligibletobeclaimedfor TBIP


funding arereported in theTBIPK6fieldand enrolledstudentsingrades712 whoareeligible tobeclaimedforTBIP funding arereported in the TBIP712field.

D. ExitedTBIPAdditional academicinstruction supportfundingisprovidedfor studentswhohaveexitedfromTBIPintheprevious twoschoolyears.Aneligible studentisonewhoiscurrentlyenrolledin thedistrict, charterschool,ortribalcompactschoolandwhoscoredProficientoneithertheSpring2016or Spring2017 EnglishLanguageProficiency Assessmentforthe21stCentury(ELPA21)test.This includesExitedTBIPstudentswhotransferfromanotherdistrict,charterschool,or tribalcompactschool,orwhoseparentshadpreviouslywaivedTBIPservices. This wouldnotincludeEnglishLanguageLearners(ELL)whoscoredProficientataprivateschoolparticipatinginTitleIIIorexited NativeAmericanstudentswhoareeligibleforTitle IIIbutwerenot TBIP.ThisalsodoesnotincludestudentswhodidnotqualifyforTBIPservicesbecause theyscoredLevel4ontheWELPAPlacementtestorProficient onthe ELPA21screener. Oneachmonthlycountday,report theenrolledExitedTBIPstudent headcountinthe fieldprovidedonFormP223. Identifying and reporting students who qualify to be counted as Exited TBIP for the September count, as well as students transferring from other districts, charter schools, or tribal compact schools during the school year is imperative to ensure an accurate Exited TBIP count.

Formoreinformation onthestudentseligibilityanduseof ExitedTBIPfunding,refer tothefollowingguidanceavailableatOSPIs MigrantandBilingualEducation website.

E. VocationalEnhancedvocationalfunding isgenerated for students enrolled inastateapproved vocationalcourseper WAC392121138. Grade912vocationalFTEisreportedforstateapprovedvocationalcoursestaught

byaninstructorwithavalidendorsement for thesubjectarea, offeredinhigh school,andislimited to students in grades 912.

MiddleschoolvocationalFTEisreported for stateapprovalmiddleschoolvocationalcoursestaughtbyan instructorwithavalidendorsementforthesubjectarea,offeredinamiddleorjunior highschool,andislimited tostudentsingrades7and8.

TheFTEfor avocationalstudentis basedupontheenrolledweeklyminutes ina stateapprovedvocationalcourse (1,500weeklyminutes equal1.00FTE).

Thetime reportedfor eachcoursemaynotincludemorethanone classchangepassing time.

Forvocationalcoursestaughtbyasubstituteteacher,toclaim thestudentforvocationalenhancedfunding,the coursemusthavebeen taughtbyaninstructorwithavalidendorsementforthe subjectareasometimewithintwentyconsecutiveschooldayspriortothecountday.


Whereavocationalcourseisjointlytaughtbyaninstructorholdingavocationalendorsementfor thecourseandaninstructor withoutsuchendorsement,onlytheportionoftheclasstimetaught bytheinstructorwiththevocationalendorsementcanbeclaimedforenhancedvocationalfunding.

Workbasedlearning(WBL)providedaspart ofavocationalcoursemaybeclaimedforvocationalenhancedfunding solongastheWBLrequirements aremet(refertoSection6.G.ofthishandbook)andthestudentsFTElimitation is notexceeded (refertoSection5.J.of thishandbook).

Example: Aschooloffersfive50minuteperiodsofinstructionwithfiveminutesofpassing time.Astudentisenrolledintwovocationalclass.ThevocationalFTEfor thisstudent is0.37FTE(((55x2)x5) 1,500).

F. SkillCenterEnhancedskillcenterfundingis provided forstudents enrolled inastateapprovedskillcentercourseandtaughtbyaninstructorwithavalidendorsement forthesubjectarea. TheFTEforaskillcenterstudent isbasedontheenrolled weeklyminutesina state

approvedskillcentercourse(1,500 weeklyminutes equal1.00FTE). Studentsenrolledinclassesat theskillcenterandatahigh schoolarereportedfora

maximumcombined1.60FTE.Refer toSection5.J.ofthishandbookformore information onthisallowance.

RefertoSection5.I.of thishandbookforguidanceonclaiming passingtimeforaskillcentercourse.

Forskillcentercoursestaught byasubstituteteacher,toclaimthestudentforskillcenterenhancedfunding,thecoursemusthavebeentaughtbyan instructorwithavalidendorsement for thesubjectareasometimewithin twentyconsecutiveschooldayspriortothecountday.

Preparatory WBLprovided aspartofaskill centercoursemaybeclaimedforskillcenterenhancedfundingsolong astheWBLrequirementsaremet (refertoSection6.G.ofthishandbook) andthestudentsFTElimitation is not exceeded(refertoSection5.J. ofthishandbook).

G. WorkBasedLearning (WBL)WBLexperiencesareopportunities forstudentstoearnadditionalcredit forwork performedapartfromaclass.For additionalclarificationand guidanceregarding WBL,refertoOSPIs WBLwebsite. WAC392410315definesthe two categories ofWBL,cooperative and instructional.InstructionalWBListaughtbya certified instructionalstaff. CooperativeWBLis coordinatedbyacertifiedinstructionalstaff, istypicallyan employeremployee relationship,andcouldincludeasalaryfor thestudent. WBLisreportedforstudentswhenallofthefollowingrequirementsaremet:


Acompletedlearningplan, Anagreementbetween thedistrict, charterschool,ortribalcompactschoolandthe

workplace,and Thestudent participatesinaprogramorientation.

InstructionalWBL

Example 1: Astudentobtainsemploymentin thefall.InJanuary,thestudent enrollsina WBLprogram.Canthe schoolrevisethefallenrollmentreported to reflectthestudents workhours? Answer: No AstudentsWBLhoursthatoccurbeforealearningplan,workplaceagreement, andstudent orientationareinplacecannotbeclaimedforstatefunding. WBLcanbeclaimedforvocationalenhancedfundingprovided the WBLisassociatedwithastateapprovedvocational courseandtheinstructorwho iseitherteachingorcoordinatingthevocationalWBL experiencehasavalid vocationalendorsementforthesubjectarea.Additionally, preparatory WBLprovidedaspartof astateapprovedskillcentercoursecanbeclaimedfor skillcenterenhanced funding andtheinstructorhasavalidvocationalendorsementforthesubjectarea.ThemaximumnumberofWBLhours thatcanbeclaimedforone earnedcredit islimitedto: 180hoursofeachcreditofinstructionalWBL,and 360hoursforeachcreditofcooperativeWBL. Claiming WBL FTEWBLFTEiscalculatedbasedontheactualhoursofWBLexperience. PerWAC392121124,FTEis calculateddifferently foreachtype ofWBLcategory. Divide the monthly actualhours of instructionalWBLby100. Divide the monthly actualhoursof cooperativeWBLby200.

Example 2: CooperativeWBL StudentsDocumentedMonthlyActualHours 15 42

DivideBy 100 200MonthlyFTE 0.15 0.22

WBLFTEisreported inthemonththeWBLoccurs.Accordingly,reporting WBLenrollment willrequirerevising a priorsubmittedFormP223. Example 3: Astudentperforms20hoursofcooperative WBLinOctoberwhichequals0.10FTE.Thedistrict mustrevisetheirOctoberFormP223and reporttheWBLFTEinthisfile themonththeWBLoccurred. FTE Limitation for Claiming WBLPrior toclaimingastudentWBL forstatefunding,itis important tomakesurethe limitationonastudentsFTEisnot exceededinanymonth,and theAAFTEisnot


exceededfor theschoolyear.Refer toSection5.J.ofthishandbookformoreinformationontheselimitations. HighSchoolWBL:When theWBLis associated withahigh school course,astudents

highschoolFTEcannotexceed1.0 FTE.Accordingly,ifthestudentis beingclaimedasa1.0FTEbythehighschoolforhishighschoolclasses,theWBLcannotbeclaimedfor additionalbasiceducationfundinginthegradecategoryon FormP223.OnlystudentswhosemonthlyFTEislessthana1.0couldhavetheirWBLhoursclaimedfor basiceducationfundingandonlytothelimits soasnotto exceed1.0FTE. IfthehighschoolWBLqualifies for enhancedvocationalfunding, the WBLhourscouldbeclaimedin the FormP223Grade912Vocationalfield providedthestudentsvocationalFTEdoesnotexceed1.0FTE.

Example 4: Astudent isenrolledin25weekly hoursofhighschoolclasses.Five oftheseweeklyhoursareforavocationalclass.Thehighschoolreportsthestudentas a 1.0FTE(25 25)for basiceducationfundinganda0.20FTE(5 25)forenhancedvocationalfunding for thatmonth.Thestudent performs30hoursofcooperative vocationalWBLthatmonthwhichequal0.15FTE(30 200).TheWBLFTEcannotbe claimedfor basiceducation funding,sincethestudenthasalreadybeenclaimedasa1.0FTE. However,theWBLFTEcanbe claimed in the Grade 912Vocationalfieldmaking the studentstotalvocational FTE 0.35(0.20+0.15). SkillCenterWBL:When theWBLispreparatoryand associated with a state

approvedskillcentercourseprogram,the1.60SkillCenterFTE applies.Astudentcouldbeclaimedforuptoa1.60FTEbyboththehighschoolandskillcenter inanymonth,but neitherthehighschoolorskillcentercanclaimmorethea1.0FTE.Whenreportingastudentsskill centerWBL,carefulattention must bepaidtoensurereportingthestudentsskillcenterWBLdoesnotexceed thislimitation.


SummerWBL:ClaimingWBLexperiencesthatoccuroverthesummer months(July

andAugust)mustnotexceedthe AAFTElimitations.SimilartothemonthlyFTElimitations, nostudentsWBLhoursforahigh schoolcoursecanexceedthe1.0AAFTE.PriortoclaimingthesummerWBLhours,theavailableAAFTEmustbedeterminedandthesummerWBLhourscannotexceedtheavailable AAFTE.Similarly,nostudents WBLhoursforaskillcenterclasscan exceed the1.0AAFTEattheskillcenterandwhencombinedwiththe studentshighschoolAAFTE,cannotexceed1.60 AAFTE.RefertoSection6.L.ofthishandbookformoreinformationon claimingsummerenrollment.

Example 5: Astudent isenrolledin15weekly hoursatthehighschooland15 weeklyhoursattheskillcenter.ThestudentshighschoolFTEis0.60(15 25)andhisskillcenterFTE is0.60(15 25)withatotalFTEof1.20.Thestudent performs25hoursofcooperative skillcenter WBLthatmonthwhichequal0.13FTE(25 200).TheWBLFTEcanbeclaimedforbasiceducationfunding, sincethe studentsskill centerFTEis0.60forthatmonthandhistotalFTEis1.20.The0.13 WBLFTEwillnotexceedtheFTElimitation.Additionally,theWBLFTEcanbeclaimedin the SkillCenter fieldfor theenhancedSkillCenterfunding.

Additional Guidance for WBL

VocationalWBLhoursoccurringinassociationwithanALEcoursecangeneratevocationalenhancedfunding.

WBLhoursthatareperformedthroughanOpenDoorsprogramcannotbeclaimedasanadditionalFTEorforadditionalfunding.

H. RunningStartAllcommunityandtechnicalcolleges,aswellasCentralWashington University,EasternWashington University,TheEvergreenState College,NorthwestIndian College,SpokaneTribalCollege, andWashingtonState UniversitycanparticipateinRunning Startifthey choosetooffertheprogram.Districts,charterschools,andtribalcompactschoolsmustenrolleligible11thand 12thgradestudentswhorequestattendanceincoursesat thesecolleges. Asageneralrule,astudentseligibilityfor RunningStartprogram terminatesatthe endofthestudents12thgrade regularacademicyear.AdditionalyearsofRunningStartappliesonlyforthosecoursesneeded tomeetthe district,charterschool,ortribalcompactschoolshighschoolgraduation requirements.SeeWAC392169055.RCW28A.600.385 allowsWashington schooldistrictsin bordercountiesandcommunity collegesin Oregon and Idahotoenterintocooperative agreementsunderchapter39.34RCWto allow11thand12thgradestudentswhoare enrolledin a district,


charterschool,ortribalcompactschooltoearnhighschoolandcollegecreditconcurrently.EnrollmentinRunningStartislimitedtothehighschools standardschoolyearandthe collegesfall,winter,andspringterms.CollegesreportRunningStartenrollmentonFormP223RStothe districts,charterschools,ortribalcompactschoolsfromwhichstudents earnhighschoolgraduationcredit.Districts,charterschools,ortribalcompactschoolsreportRunningStartenrollment toOSPIon FormP223.OSPIallocatesstatebasiceducationfunding todistricts,charterschools,ortribalcompactschoolsandcanretainuptosevenpercentofthefunds generated. TheremainingRunning Start funds (93percent)mustbe transmitted tothecollege. College Reports to District, Charter School, or Tribal Compact School

InstructionsforFormP223RSare includedintheannual RunningStartEnrollmentReportingbulletinand canbefoundonthebackoftheform.Collegesmayusealternative monthlyreportformsifthereport: o Displaysallinformation requiredonFormP223RSexcept fordistricts,charter

schools,ortribalcompactschools whodonotrequirethestudentsgradelevelinformation,

o Issignedbytheauthorizedcollegeofficial,and o Isacceptabletothedistrict,charterschool,ortribalcompactschool.Faxedreportsarepermitted ifacceptabletothedistrict, charterschool,ortribalcompactschool.

District, Charter School, or Tribal Compact School Reports to OSPIAfterreviewingthecollegesreport,thedistrict,charterschool,ortribalcompactschoolreportstheRunningStart nonvocationalandvocationalenrollment separately onFormP223.Thecountdates forRunningStart enrollment arethe first collegeday ofthemonths,OctoberthroughJuneforallcollegesexceptWashingtonState University.ForWashington StateUniversity,the countdatesarethefirstinstructionaldayof themonths,SeptemberthroughMay;however,theenrollmentisrestatedontheOctoberthroughJuneFormP223.

I. DirectFundedTechnicalCollegesTechnicalcollegesmay receivefundingdirectly fromOSPI forstudentsservedunderan interlocalagreementperRCW28B.50.533.Thetechnical college willreportonly studentswho: Wereunder21asofSeptember1stoftheschoolyear, Are enrolledtuition free,


Are enrolledinadistrictwithwhichthetechnicalcollegehas asignedinterlocalagreement onfilewith OSPI,are enrolledin thetechnical collegefor thepurposeof earning ahighschooldiplomaorcertificate,and

Haveactuallyparticipatedininstructionalactivity within the previous20consecutiveschooldaysofthemonthlycountday.

Enrollment claimedfor statebasic education fundingbythetechnicalcollegewillbeforcoursesfor whichthestudentisearning highschoolgraduation creditthroughthe districtorthetechnical college.DirectfundedenrollmentisreportedbythetechnicalcollegeonFormP223TC and is not reported by the district. However,thetechnicalcollege maychoosetocontinuetoreceivestatefundingthroughthedistrict,in whichcasethedistrictcontinuestoreporttheenrollment.RefertoWAC 392121187 forrulesgoverningdirect technicalcollege funding. InstructionsforFormP223TC areincludedintheannualDirectFundingtoTechnical Collegesfor High SchoolStudentsbulletin.

J. Alternative Learning Experience(ALE)ThedefinitionofALEis provided inWAC392121182(3)(i)and is:

"Alternativelearning experience" meansacourse,orfor gradeskindergartenthrougheight,gradelevelcoursework,thatisadelivery methodfortheprogramofbasiceducationandis:(A)Providedinwhole orinpart independently fromaregularclassroomsettingorschedule,butmayincludesomecomponents ofdirectinstruction;(B)Supervised,monitored,assessed,evaluated,anddocumented byacertificatedteacher employedbytheschooldistrictorundercontractaspermittedby applicablerules;and(C)Providedinaccordancewitha writtenstudentlearningplan thatisimplementedpertheschooldistrict'spolicyand thischapter.

StudentsenrolledinALEclasses canbeclaimedforstatebasic educationfundingprovidedthe programcomplies withWAC392121182.Duetothe lengthofthe WAC, thetext is notincluded herebutis availableat the WashingtonState Legislature WAC website. Foradditionalclarificationand guidanceregardingALE,refer toOSPIs Alternative LearningDepartment website whereupdatesonrulechanges,anannotatedguidetotheALErules,andcommonlyaskedquestions areavailable.

K. OpenDoors YouthReengagementOpenDoors YouthReengagement programsperchapter 392700WAC providereengagement instructionforstudents that: Areundertheageof 21 butatleast 16asofSeptember1,


Havenotmetthehighschoolgraduationrequirementsof thedistrict, charterschool,tribalcompactschool,or directfundedtechnical collegeorwhohavenot earnedacollegedegree,and

Aresignificantlybehind incredits basedonthe studentscohortgraduationdate asoutlinedin WAC392700035(1)(c) andafter acreditdeficiency calculationisrun.Iffoundnottobecreditdeficient,havebeenrecommendedtoenrollbyacasemanagerfromtheDepartmentofSocialandHealthServicesorthejuvenilejusticesystem,adistrictdesignatedschoolpersonnel,orstafffromcommunity agencieswhichprovideeducationaladvocacy services.

OpenDoorsprogramsandthereportingdistricts,charterschools,tribalcompactschools,ordirectfundedtechnicalcollegesmustreceiveapprovalfromOSPItooperateanOpenDoorsYouthReengagement program beforeenrollmentmay bereportedfor statefunding.Rulesforreporting enrollmentandcalculatingFTEforOpenDoorsprogramsaresignificantlydifferent thanothertypesofprograms.Students enrolledinbelow100levelclassesareclaimedbased ontheOpenDoorsprogramstotalhoursofinstruction.Studentsenrolledincollegelevelclassesareclaimedbasedon theenrolledcollegecredits. Studentswhohavemetthefollowingrequirementscan becounted forstatefunding: Attendance periodper WAC392700015(3). WeeklyStatuscheckperWAC392700015(24). Forbelow100levelclasses,academicprogress within threemonths ofbeing

counted,maybecounted.WhenthethreemonthsspanSeptember, programshaveanadditionalmonthtomeetthe academicprogressrequirement.

Enrollment isreported onForm P2231418by theprogramtothe reportingdistrict,tribalcompactschool, ordirectfundedtechnicalcollege.The OpenDoorsenrollmentisincludedonthereportingentitysmonthlyFormP223.Julyand Augustenrollment isreportedonamonthlyFormP223availableonlyforreportingentitiesthatareapprovedtoreportOpenDoorsenrollment.Formoredetailedinformationon OpenDoors programs,referto OSPIs OpenDoors website.

L. NonstandardSchoolYearEnrollmentSeeRCW28A.150.420andWAC 392121123and133 forrules.Districts,charterschools,andtribalcompactschoolsprovidinginstructionduringthenonstandardschoolyearmayclaimbasiceducationfundingonFormP223Sif allofthefollowingrequirementsaremet: Thestudent isenrolledtuition free inacourse ofstudy,as defined inSection5.C. ofthishandbook.


Nonstandardschoolyear(JulyandAugust)enrollmentis inlieu of enrollmentduring thestandard schoolyear(SeptemberthroughJune)forwhichthe studentwaseligibletoenroll.Whenthestudentsnonstandardschoolyear enrollmentiscombinedwiththeenrollmentin thestandardschoolyears10monthsincludingprivateschoolorhomebasedinstruction,theAAFTEcannotexceedthelimitationsdescribed inSection 5.J.ofthishandbook.Followthestepsbelowtocalculateastudentsavailablenonstandard AAFTE.

Allnonstandardschoolyear enrollment,except OpenDoorsprograms,isbasedon thetotalnumberofhoursforwhich a student isenrolledand reportedon FormP223S.Theformcalculatesan AAFTEbasedonthereportednumberofhoursenrolled. Sevenhundredtwentyhours ofenrollmentforgradesK3and ninehundredhoursofenrollment forgrades412equal1.00AAFTE.ForOpenDoorsenrollment,programsreport theeligiblestudent FTEbasedonthefirstinstructionaldayforthemonths JulyandAugust,andcomplete aFormP2231418foreachofthesemonths.Theprogramssubmittheformtotheirreporting district,tribalcompactschool,ordirectfunded technicalcollegewhowillincludethisenrollmentonaJulyandAugustFormP223.Open Doorsprogramsarefundedbasedona10monthaverageof the12monthsofreportedenrollment. Determining Available Nonstandard AAFTEThefollowingstepsshouldbetakentodetermineastudentsavailableAAFTE:1. Foreacheligiblestudent,total thestudentsFTEenrollmentclaimed onthemonthly

FormP223foreach10countdatesofthestandardschoolyear (SeptemberthroughJune),includingenrollmentreportedbyotherdistricts,charterschools,tribalcompactschools,anddirectfundedtechnical colleges,as well asenrollmentinaprivateschoolorhomebasedinstruction.Forthemonthsofprivateschoolandhomebasedinstruction,students FTEwouldbe1.0.Dividethe resultby10.

2. Determine eacheligiblestudentsnonstandardAAFTEenrollment.

Example 1: AstudentwashomeschooledfromSeptemberthroughFebruary.OnMarch1,thestudentenrolledinthedistrictfortheremainderof theschoolyear.The studentshomeschooledFTEwouldbe1.0forsixmonths.Thestudentsenrollmentin adistrictwouldbe1.0 forfourmonths.This studentsSeptemberto June AAFTE equals1.00(10 10).ThisstudentcannotbereportedonFormP223S.

Example 2: Astudentdroppedoutofschoolandwasnotenrolledinanyschoolfortwoenrollment countdates. Thestudentwasreported foreightmonthsasa1.0FTE. This studentsSeptemberto JuneAAFTE equals0.80(8 10).Thestudentsavailable AAFTE forthesummermonthsis0.20.


o ForallenrollmentexceptOpenDoorsprograms,divide thestudentsnonstandardschoolyearenrolledhoursbyeither720 for grades K3 or900for grades 412.

o ForOpenDoorsprograms,determinethestudentsFTEoneachof the

Example 3: Aneligible highschoolstudentattended 30daysfor five hoursperdayduringJulyandAugust. Thestudentsnonstandardschoolyear AAFTEequals0.17((30x5) 900).

nonstandardschoolyearsmonthlycountday(JulyandAugust).

3. Evaluatethe combinedAAFTE. o ForallenrollmentexceptOpenDoorsprograms,totaltheAAFTE calculatedin

Steps1.and2.above. IfthestudentscombinedAAFTEislessthan orequalto1.00, reportthe

nonstandardschoolyearAAFTEcalculatedinStep2.in theappropriategradeon FormP223S.

IfthestudentscombinedAAFTEisgreater than1.00,subtract the studentsSeptember throughJune AAFTEcalculatedinStep1.from 1.00andreporttheresultintheappropriategradeonFormP223S.

o ForOpenDoorsprograms,addthestudentsJulyandAugustFTE and divideby10todeterminethe nonstandardschoolyearAAFTE.Thenaddthe standardschoolyearAAFTEcalculatedinStep1. IfthestudentscombinedAAFTEislessthan orequalto1.00, reportthe

studentsmonthlyFTEforJulyandAugust. IfthestudentscombinedAAFTEisgreater than1.00, adjusttheJulyand

AugustmonthlyFTEsothestudentstotalAAFTEdoes notexceed the limitations underSection5.J.ofthishandbook.

4. Iftheenrollmentis ina stateapprovedvocationalcourse,reportthe AAFTEintheGrade912VocationalfieldonFormP223S.Iftheenrollmentisinastateapprovedskillcenter courseprogram,report theAAFTE intheSkillCenterfieldonForm P223S.

M. StateInstitutionEnrollmentSeeWAC392122221forstateinstitution rules.StateinstitutionenrollmentisreportedonFormE672andis notreportedon FormP223orP223H.

Example 4: AstudentsSeptemberthroughJuneAAFTE equals0.44andthestudentsnonstandardschoolyearAAFTEequals0.28.Report0.28onForm P223S. Example 5: AstudentsSeptemberthroughJuneAAFTE equals0.89andthestudentsnonstandardschoolyearenrollmentequals0.28.Report 0.11(1.00 0.89).


Studentsconfinedto a stateinstitutiononcountday that may bereceiving educationalservicesat boththestateinstitution andatadistrict,charterschool,ortribalcompactschoolmaybeclaimedasapartial FTEonFormsE672andP223 butthecombined FTEcannotexceed1.00.Aparttime confinedstudentcannotbe claimedonFormP223H. Theinstitutionanddistrict,charter school,ortribalcompact schoolmustworktogethertoensure theenrollmentreported onFormE672is notreported on FormsP223and P223H.To ensurestudents are not reportedbothforinstitutioneducation fundingandforbasiceducationand specialeducation funding,thedistrict,charterschool,ortribalcompactschoolreceivingnoticeanindividual wasreportedonFormE672fora certaincountdate mustrevisetheirFormsP223and P223Hto exclude this studentsenrollmentforallsuch countdates.Enrollmentreporting onFormsP223and P223Hshouldnot resumeuntilthestudentreturnstoschool.

Example: Adistrictreportsastudenton FormP223for theOctober countdate. A weeklaterthe district isnotifiedthestudentwasactuallyinthe countyjuveniledetentioncenteronthatdate andwaseligibleforreportingonFormE672.Thedistrict mustrevisetheOctoberFormP223toexclude thestudent.ThestudentwouldnotbereportedontheNovemberFormP223unlessthe studentreturnedtothedistrictsschoolonor beforetheNovembercountdate. TheannualInstitution Enrollment bulletinwillbesentto the districtsandESDsoperatinga stateinstitutioneducationprogram. Thisbulletin provides theinstructionsforreportingenrollmentfor institutionaleducationalprograms onFormE672.

N. AncillaryServicesAncillaryservicesforstudentsingradesK12arereportedon FormP240forbasiceducation funding.Theseservices aredefined inWAC 392121107(1)(e)whichstates:

(e)Ancillaryserviceanycocurricularserviceoractivity, anyhealth careserviceoractivity,andanyotherservicesoractivities,fororinwhichenrolledstudents areservedbyappropriateschooldistrictorcharterschoolstaff. Theterm shallinclude,butnotbelimitedto,counseling,psychologicalservices,testing, remedialinstruction, speechand hearingtherapy,health careservices, and ifsuchservice isprovidedbythedistrict orcharter school,certificatedcontacttimeperRCW 28A.225.010 (4)(a)withstudents whoarein a homebasedinstructionprogram.Thetermshallexcludeallextracurricularactivitiesandall othercoursesofstudy defined inthissection. InconformancewithWAC392134025,schooldistricts andcharterschoolreporttheactual numberofstudentcontacthoursofancillaryserviceforparttime,privateschool,andhomebasedstudents tothesuperintendentofpublicinstruction.


InconformancewithWAC392134025,districts,charterschools,andtribalcompactschoolsreporttheactualnumberofstudentcontacthoursofancillaryservicesforparttime,privateschool,andhomebasedstudents.Whenastudentsancillaryenrollment,includingspecial educationservicesisregularlyscheduled,reporttheparttime enrollmentasapartialFTEon FormP223. Enrollment Counts LimitationsAllenrollmentreportedonFormP240aresubjecttothefollowing limitations: DonotreportsameenrollmentonFormsP223andP240. Reportonlystudentswhoare enrolledingradesK12. Reportactualhoursofservices, not estimates.Donotinclude absences. Maintaindocumentation oftheactualhoursof ancillaryservices.Theinformation reportedonForm P240reflectstheactualhoursof servicesandcanbeaggregatelyreportedeachmonthintheannualform.Actualhours arenot enteredontheformuntilafter the service hoursoccurandcanbesummarized. Exceptforservicestostudents with adisability,onlythoseservicesprovidedbydistrict,charterschool,ortribalcompactschoolstaffonschoolgroundsorfacilitiescontrolledbythedistrict,charterschool,ortribalcompactschoolcanbecounted.

O. HomeHospital(HH)HHinstructionisprovidedtostudentswhoaretemporarilyunabletoattendschoolforanestimatedperiodof atleast four weeksbutnomorethan18 weeksbecauseofaphysicalormentaldisabilityorillness.Weeks ofabsences may beconsecutiveorintermittent.Districts, charter schools,andtribalcompactschoolsareresponsibletoprovideservicesbased onthestudentsneeds andtheirpolicy.HHallocationsaremadein twocategories.Thisdistinguishing factor isrelatedto economies ofscalefor mileage.HHservices atsiteswith a singleenrolledstudent,suchasinthestudentshome,generates $60perweekinHHprogram allocations.Thisallocationincludesafactorfor mileage.HHservices atsites withmultipleenrolledstudentssuchasinachildrens wardofahospitalorresidentialtreatmentcentergenerates$55perweekinHHprogramallocations.Aneligible student isonewho hasanotice fromaqualifiedmedicalpractitioner statingthestudent isexpected tobeabsentforatleastfourschoolweeksand whohasreceivedHHservices.HHreimbursement maynotbe claimedfor weekswhen astudentisatSeattle ChildrensHospitalbecausethehospital isdirectlyfundedfor thosestudents. HHservices arereportedonFormE525,whichisdueat OSPIbyJuly6,2018. Weeks of Enrollment CalculationsReportonlytotalweeksofHHservicescalculatedthroughthe followingprocess:


1. Determinethefirstday ofHHservicesonwhichthestudentwas both eligiblefor HH servicesand begantoreceiveHHservices.

2. Determinethelastdaythestudent receivedHH services.3. Countthenumberofmissedschool days,asdefinedinWAC392121033,between

thefirstdayandlast dayofHHservices.4. Divide the numberofmissedschooldaysbyfivetodeterminethenumberofweeks

ofHHservices.5. UsethelesserofthecalculatedHHweeksor 18weeks. TotalweeksofHHservices

tobereimbursedperstudentcannotexceed18.6. TotaleachstudentsHHweeksand reportthe totalnumberofHH weeksroundedto

onedecimalplace.Studentswhobegantheschoolyearparticipating ataschoolbutwhohasbeenabsentandreceivingHHservicescanbeclaimedfor basiceducationfundingonFormP223fortwomonthsperWAC392121108(1)(a),providedthestudent returnstoschoolpriortotheendoftheschoolyear.Studentseligibletobeclaimedforspecialeducationfundingon FormP223Hcanbeclaimedfortheduration oftheHHservices,providedtherequirementsofSection6.B.ofthishandbookaremet.RefertoSecondaryEducationandStudentSupportsannualbulletin regardingeligibilityforHHservices,additionalguidance, andfrequentlyasked questions.

P. NonhighStudentsDistricts are eitherahighdistrictoranonhighdistrict.Chapter28A.545.040definesastudent residingina nonhighdistrictas:

anycommonschoolageperson withorwithoutdisabilitieswhoresideswithintheboundariesofanonhighschooldistrict thatdoesnotconducttheparticularkindergartenthroughgradetwelvegradewhichthepersonhasnotyetsuccessfullycompletedandis eligibletoenrollin,notincludingstudents enrolledinaninnovation academycooperative established underRCW 28A.340.080through28A.340.090.

Insomedistricts, thisincludes juniorhighormiddleschoolstudents.Highdistrictscompleteaseparate FormP213foreachnonhigh districtservedandsendsignedform(s)totheirESDby June 22, 2018.ESDsforward eachFormP213to thenonhighdistrict for aconcurringsignature.Nonhighdistrictsreview andsignthe formandreturnittotheESDby July 6, 2018.FormsaredueatOSPIby July 20, 2018. FormP213enrollmentisusedtocalculatepaymentsfromnonhighdistricts tohighdistrictsandlevyauthoritytransferfromhigh districts tononhighdistricts.Eligibility forlocaleffortassistance(LEA) isalsoaffected.Refer tochapter28A.545RCWandchapter392132WAC fordetailsaboutnonhighpaymentstohigh districts.SeeRCW84.52.0531 andWAC 392139340fordetails aboutlevyauthority transfers.


Allenrollment includedonFormP213aresubjecttothefollowing limitations: Studentsmustreside within the boundaries ofthenonhighdistricts.Thestudents

mustbeinagradethenonhighdistrictdoesnotconduct.They mustbeeligibleforthatgrade, andtheymustnotpreviouslyhavesuccessfullycompletedthatgrade.Includespecialeducationandvocationalstudentsfromthe nonhighdistrict.

RunningStartstudentsare includedonlyif theyarealso attendingthehighschool.Reportonly theAAFTE enrollment atthehighschool.Donotinclude theRunningStartAAFTE.

Astudentreported fulltimeon FormP223(fivehoursormore each schoolday for10months,September throughJune)is1.00AAFTE.AstudentreportedonFormP223lessthanfivehoursperdayor fewerthan 10monthsiscountedasapartial AAFTE.


Section7.DetailedInformationonReportingEnrollment

Thissection provides detailedinformationoneachenrollmentcollectionincludingthemethodtoreportandthedatacollected. The following reports are submitted electronically each month in EDS. Refer to Section 4.B. of this handbook for the monthly due dates:

A. FormP223,MonthlyReportofEnrollmentEligibleforBasicSupportOneachcountdate fromSeptemberthroughJune,theservingdistrict,charterschool,ortribalcompactschoolsubmitsFormP233reporting the followingenrollmentbyresidentdistrict: GradesK12totalbasiceducation Headcount(HC)andFTE,includingenrollmentin

ALEprograms. Inseparatecolumns,ALEHCandFTEingradesK12. RunningStartFTEfor nonvocationalandvocationalfunding. TotalFTEinvocationalclasses;for grades7and8and forgrades912separately,

andinseparatefields,anyALEFTEinthesevocationalclasses. TotalSkillCenterFTE, andinaseparatefield, anyALEFTEin SkillCenterclasses. TBIPHCandExitedTBIPHC. OpenDoors YouthReengagement HCandFTE. OpenDoorsenrollment forthe

summermonthsisreportedonFormP223forJulyandAugust.B. FormP223H,MonthlyReportofSpecialEducationEnrollment

Oneachcountdate, theserving district,charterschool,tribalcompactschool,or ESA112Special Education Cooperative submitseligiblespecialeducationstudents onFormP223H.Completeaseparaterow foreachresidentdistrictserved.

C. SAFSALEEnrollmentReportingDistricts,charterschools,andtribalcompactschoolsclaiming ALEenrollmentforstatebasiceducationfundingonForm P223arerequiredtoreportseparatelytheirALEenrollmentintheEDSSAFSALEapplicationasfollows: Byprogram, Bygrade, Bymonth,and Byhomedistrictdefinedasthedistrictthestudentlivesin regardlessofchoice.

D. K3ClassSizeReportingDistricts,charterschools,andtribalcompactschoolsreporttheirgradeK3studentHCandhomeroomteacherFTEmonthly intheK3ClassSizeReporting.


The following reporting is submitted monthly by paper form:

E. FormP223RS,MonthlyReportofRunningStartEnrollmentTheserving collegereportsstudentsenrolled incollegelevel (100levelorabove)coursesonFormP223RS.ThecollegereportstheFTEinnonvocational orstateapprovedvocationalcourses,aswellasthetotalheadcount.ThecountdaysforRunningStartclassesarethefirstinstructionaldaysforthemonthsofOctoberthroughJune.Aseparate FormP223RSisrequiredforeachresidentdistrict, charterschool,andtribalcompactschoolservedbythe reportingcollege.FormP223RSisduetothestudentsdistrict,charterschool,ortribalcompactschool on orbeforetheeighthcalendardayofthemonth.SeeSection6.H.ofthishandbookforfurtherinformation.

F. FormP223TC,Monthly Reportof Technical CollegeEnrollmentEligibleforBasic EducationSupportStateapproveddirectfundedtechnicalcollegesreportstudents enrolledinnoncollegelevel(below100level)nonvocationalorstateapproved vocationalcoursesonFormP223TC.AseparateFormP223TC is required foreachresidentdistrictservedbythereportingtechnicalcollegeand acopyofeachformshouldbesentto eachresident districttoensurestudentsare notreportedfor morethana1.0FTE. Theseformsare inturnreported bythetechnicalcollegeontheelectronicFormP223andsubmittedtotheESDaccordingtotheduedatesshowninSection 4.B.ofthishandbook.SeeSection 6.I.ofthishandbookforfurtherinformation.

G. FormP2231418,MonthlyReportofApprovedOpenDoors(OD)Youth Reengagement ProgramEligibleEnrollmentApprovedOpenDoorsYouthReengagementprogramsreporttheir eligibleenrollmentoneachcountdatetothereportingdistrict,tribalcompactschool,ordirectfundedtechnicalcollegeonFormP2231418.Thispaperformis dueto thereportingentitybySeptember 14and the eighthcalendarday of themonth,October throughAugust.See Section6.K. ofthishandbook forfurtherinformation.

H. FormE672,MonthlyReportofInstitutionalEducationProgramEnrollmentOneachcountdateforthemonthsofSeptemberthroughJuly,institutionaleducationp

enrollment reporting handbook - office of...

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