EMS Development Course for Government Agencies

WelcomeJulie Woosley, EMS Development Course

Coordinator, DPPEA

Course Meeting 1: July 24, 2001• Julie - Course overview; developing your EMS

Team; odds and ends• Beth Eckert, City of Gastonia - BenefitsLunch• Beth Graves, DPPEA – ISO 14001 Standard• John Burke, DPPEA - Initial environmental

review• Julie – Getting started with implementation;

benefits; environmental policy statement; homework

This morning:

This afternoon:

Introductions

DPPEA• Julie Woosley, EMS Development

Course Coordinator• Beth Graves, EMS Project Coord.• Barb Satler, Pork Producers EMS

Project Coord.• John Burke, EMS Pilot Project

Coaches

Participants

Course Schedule

• Webpages:

Course: http://www.p2pays.org/iso/govcourse/

and more resources: http://www.p2pays.org/iso/

• Dates – Tuesday ok?– Extend days to 4 PM ok?

• No such thing as a free lunch

• Locations?– Raleigh always? Move around NC?

– Central NC, Western NC?

– Limited by free space

Ready to Enter New Territory?

                                    

Don’t Forget Your BACK PACK!

Expectations of Participants:

Your BACK PACK!

• Be enthusiastic

• Attend all courses

• Complete homework and bring to course

• Keep in touch with your coach

• Persevere

• Ask for help

• Be Creative

• Keep developing your EMS between course meetings and after the course ends

What We Can Offer You

• Coach• Website• Staff experience, support• Development Tools• Speakers who have implemented an EMS• Speakers to help you integrate pollution

prevention techniques into your EMS• Free technical assistance and training• A forum to help each other; contacts• Publicity• Certificate of completion

Publicity

• What form?– Press Release(s) – individual or separate? – Now or at course end?– Fact sheet– Case Studies– Use of your facility name in Division

publications

• When?– now– middle of class, once underway– at graduation– all of the above

What You Can Do for Us

• Share your EMS policy statement, manual, and development tools to help us teach others

• Let us write a case study about your EMS or related projects and activities

• Be an advocate

Getting Started

• The ISO 14001 Standard– our guide for this development course

• EMS Team• Drawing your “Fenceline”• Benefits

• This afternoon: “Road maps”

The ISO 14001 Standard

• The standard is copywritten and must be purchased

• Three sources in U.S.: see http://www.p2pays.org/iso/isoinfo.htm

Developing Your EMS Team

• EMS Coordinator – Project Champion• Team Members: What to consider

– Who is enthusiastic?– Size of facility – how big a team?– Departments/Buildings/Management/ Staff

involved – are all represented?– A cross-functional team will help to ensure that

the EMS is both practical and effective– Involvement builds commitment and

“ownership” of the EMS– Include contractors, suppliers, and other

external parties?

Don’t leave it all for the “environmental guy”!

EMS Team

• Initial EMS Team Meeting– EMS background training– Management support– Objectives in implementing an EMS– Role of EMS Team– Responsibilities– Include contractors, health/safety?– Timeline– Ways to get started – “road maps”

• Meet frequently at first to work on course homework: – Initial environmental review, legal

requirements, policy statement

Use of Consultants

• Look at your resources first - you may or may not choose to hire consultants

• Get references and check. Look for experience with small organizations

• Use consultants for resources, examples, experience

An EMS developed by consultants “in isolation” will not work. Your own people need to be involved in the development process.

Drawing your “Fenceline”

• Project Scope: Where to implement your EMS– Department– Building– Process

• Start small, then expand – “pilot”– If you start too big, it’s easy to get

frustrated and overwhelmed and quit

• Why are you implementing an EMS?

Why Implement an EMS?To get your environmental ducks in a row!

• Struggling to stay in compliance and keep track of regulations/laws

• Env. management just one of many responsibilities• Establish a framework to move beyond compliance• Vehicle for positive change; improved employee morale,

enhanced public image• Employee turnover• Many individual parts may already

be in place – just need to unify under the EMS umbrella!

Why Implement an EMS? (cont.)• Helps to identify the root causes of

environmental problems.– better to make a product right the first time

– cheaper to prevent a spill

– cost effective to prevent pollution

• Trade and competitive issues– inconsistency in environmental regulation and

enforcement

Why ISO 14001 at Konica

Corporate Directive to Certify in 1998$ Increased Efficiency & Reduced Costs Improved Environmental Performance Enhanced Public Image Increased Employee Awareness &

Involvement Better Knowledge Preservation & Transfer Enhanced Image with Regulators

Why at Charleston Public Works

• Problems faced:– aging infrastructure– more stringent environmental

laws and regulations– customer interests– limited resource base (human

and financial)– private sector competition

Charleston: Benefits

• Operating costs at the water plant reduced $175,000 by using only necessary equipment

• Records management costs reduced 10% for 1999• Employees and managers are more aware of the

environmental policy and their role in it• EMS is "System Dependent" rather than "Person

Dependent"• It helps drive continual improvement• Customer inquiries are handled efficiently• Strengthens CPW’s record of leadership

CPW: More Benefits

• Aspects identification has greatly improved employee awareness and involvement

• Skill-based knowledge of the staff has substantially increased

• Operational deficiencies have been identified

Electrical Improvements: ASMO

Changed Habits: Turn machines, fans and task lights off when not needed.

Discontinued use of infrared oven. Turn off PC’s at end of work day. Applied for and received new tariff option with CP&L.

(LGS-RTP) Large general service - real time pricing Installed POW R command lighting panels. Installed programmable control of 17 HVAC Systems.

Water Use Improvements: ASMO

Cut back volume on sinks, Bradley basins and toilets.

Installed new flush valves. Posted conservation notices on restroom

doors. Communicated daily draught status with

tips in daily bulletins. Further tweaked counter-flowing and

volume at Paint Line Pretreatment. Extended interval on dumping cleaner

tanks (without sacrificing quality)

Generally Reported Benefits

Cost Savings Reduced Liability/Improved Compliance Better planning Better public image/customer trust Enhanced employee awareness/increased

knowledge and skill of employees Deficiencies identified Changed habits of employees Enhanced cooperation between employees and

separate departments

EMS Costs and Benefits

Potential Costs:

• Internal – Labor– Manager time

– Employee time

• External– Outside training

– Consultants (opt.)

• Travel to this course

Potential Benefits:• Improved env. performance• Enhanced compliance• Prevention of pollution• Increased efficiency• Reduced costs• Enhanced public image• Enhanced relationship with

regulators• Employee awareness of env.

issues and responsibilities• Decreased loss of knowledge, dec.

operating problems when employees leave/ are on leave

• Management confidence• Employee pride• Image as a leader/ innovator

Are you ready?

Let’s get started . . .