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Republi ka ng Pil ip inasKAGAW ARA N NG KAT ARt JNGAN

Department o f JusticeManila

LM L- D C-17L1:3- _

DEP ARTM:ENT CIRCULA R NO~ .1 1 )~~t~ Ii

To Undersecretaries and Assistant SecretariesChiefs of Ser vi c e Staff in the Office of the SecretaryAll Regional Pr ovi ncial Cit y Prosecutors in the

National P r osecutio n ServiceAll concerned

Subject Reimburseme nt of Travel Expenses for ProsecutionAttorneys Assoc iate Prosecution Attorne y s an dConcerned Employees

Date 7 December 2 3

Attached, for your inf ormation an d gu idance, is a copy of the

Executive Order 298 s. 2004 which prescribes the rules and re gulationson the new rat es of -allo wanc es for offi cial local travel .expenses ofgovernment personnel, incl uding the attendance to preliminaryinvestigations, inquests , cour t


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5 . Entitlement t o trave l expe nses shall start on ly upon ar rival atthe place of de stination and shall cease upo n dep artur etheref rom at the f ollowing p ercentag e:

Pa rticu la r sArrival not late r than12: 0 0 noon,... . -~-. , . - .., . '. . ,

Arri val af ter 12: - 00 noun

Departure before 1 2 :00noon

. - ,., - .. .. .

Depa rture at 12:00 noonand later

. . . .

Percentage ToCover1 0 0 IHoteljlodging (50 ); meals (30 )

iand incidental expenses (20 )'lHotel jlodging (50 ); dinner (10 )

JC:1ndncidental expenses (20 )Br ea kfast (10 ) and incid entalexpenses (20 )':Sreakfast (1o ), lunch (10 ) andjincidental expenses (20 )

..... _...

8 0

3

40

6 . Claims for pa yment of travel expenses to places within th efifty (50) kilom eter radius fro m the last cit y or muni cipalitycovered by the M etropolitan Manila Area in the case of thosewhose perma nent officia l. station is in the M etropolitanMan ila Are a, the City o r municipality wherein theirpermanen t officia l station i s loca ted, in the cas e of thos eoutside the Met rop olitan Man ila Area , shall be al lowed onl yupo n presen tation of proof or a certificate of appearance,duly supported b y bills or in voice s with officia l receipts ofexpenses incurre d, that the y stayed in the plac e of theirass ignm ent forth e whole duration of their officia l travel;

7. If the personnel com mute d aily from the place of a ssign mentto the place of residence or permanent off icial station ,entitlement shall be onl y for the reimbursement of actualfare at the prev ailing rates of the auth orized mod e oftransportatio n from the pe rmanent offi cial station to th edestina tion or pla ce o f work and back , and a reasonable cos tfor meals , The total actual f are and cost of m eals andincidental expens es shall in no case exceed Four HundredPesos (P4 0 0.00) per day;

I-S 2


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8. Claims for reimbursement for actual travel ex penses inexcess of the abovementioned am ount for tr avel expensesmay be allowed , but should be authorized and certified b y theSecre tary or an authorized superior that such exce ss isabsolut ely necess ary in the performance of th e assignment.The appropriate bills and receipts that will support th e claim111U Stalso be submitted along with the completed travelitin erary duly approved by th e immed iate superviso r. Any

certif ication or affidavit of loss as replacem ent of therequired hotel/lodging bill s and receipts shall not becons idered; and

9. Expens es incurred for travel wit hin Metro Manila are 110tallowed under e xisting rules.

This Circular is issued to ensure its widest di ssemination tosup port the work and f unctions of th e personne l conc erned. TheFinancial Service is directed to exp edi te the proce ssing of such claims for

reimbur sement .

For inform ation , guidanc e and comp liance.

A~ A~ {~L I l M D E L M

SecretQ] Yr-

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, MA L A CA N A N C ;

PMS, LIBRARYH fl-,\ lL O 12 Ttl l

BY THE PRESIDENT OF THE PHILIPPINES

Manila

EXECUTIVE ORDER NO. 298

AMIEND :lNG f:URTHER EXECUTIVE ORDER NO. 248 DATED MAY 29, 1.995AS AMENDED BY EXECUTIVE ORDER NO. 248-A DATED AUGUST 14,1995, WHICH PRESCRIBES RULES AND REGULATIONS AN [) NEWRATES OF ALLOWANCES FOR OFFICIAL LOCAL AND FOREIGNTRAVELS OF GOVERNMENT PERSONNEL

WHEREAS, the , :'existing rules and regulations and the allowable travele xp ens es fo r local and foreign travels of government ..personnel m ust be ranonaltzedto make the grant thereof fair and equitable;

- - - - - --\>

WHEREAS, in view of the lncreastnq.cost of goods and s erv ic es , t he re is aneed to review the rules and regulations a n e )travel e xp en se s fo r local and foreigntravels' .

WHEREAS, under Section 79 of Presidential Decree No. 1177, dated July 30,1977, as amended by Section 72, Book VI of Executive Order No. 292 or tile(Administrative Code of 1987), the rates of travel allowances may be chanced fromtime to time as may be determined by the Travel Rates Committee created therein;

WHEREAS, the Travel Rates Committee has submitted to th e President

recommendations to modify the existing rules and regulations and the a uthorizedtravel ex pen se s fo r loca l and foreign travels; \~i/,

SE;CTION 1. Section 4 of EO No. 248 , as amendedbvEo No. 248-A, isnerebv renamed as Section 2, and Items b) and c) thereof are hereby am ended as

-f0Hows ~-

b) Travel Expenses - the amount authorized to cover hotel/lodging rate,meals and In cid enta l e xpe nse s ex clu din g tra nsp ortation expenses going to and fromthe destinations.

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c) Ho te l/Lod ging Rat e - the daily h ote l/lodging c ost including the p res cribe dtaxes and se rvice charges .

, /

S E C . 2. Sectio ns 2 and 3 a re he reby re numbered a s Sect ion 3 andSection 4, re specti vely.

SEC. :~. The f irst (I ) para gra ph of Secti on 5 of EO No. 248 is her ebyamend e d to read a s follows :

Sect ion 5. Approval of T ravel a nd Pa yment of Tr a v e lExpenses. Trave ls of officia ls and em ployees of Nat iona l GovernmentAgen cies f or less than thirty (3 0) da ys an d pa ym ent of tra velexpenses t he refor shall be a ppr oved by the h ead o f office /bu reau ore quiv a lent . Travels that will last thirty (30) da ys o r more and pa yme ntof tra vel expenses therefo r sh a ll be ap pro ve d b y the Depa rtm e nt

\> Secre tar y or hls eq uivalen t. The a pproval of th e Depa rtme nt S ec ret ary

concerned s hall be const rue d a s eq uivalent to the a pprov a l or theSe cre tary of Budg et a nd Mana geme nt .

SEC. 4. The first (L ), s eco nd (2nd ), an d third (3rd ) paragr a phs o f Se ction 6 ofthe said E O a re her e by amend e d to read as follows:

S ect ion 6 . Allowable Travel Expenses . Th e tr -a ve le xpe nses of gove rnmen t per sonn e l rega rdless of rank a nddestination s hall be in the amo un t of Eight Hundre d Pesos (P800.00)per c la y whic h shall be app ortioned as follows: a) fifty per cent

(50 ) for hotel /lodg ing, b) thirty per cent (30 ) for m e als a nd c)twent y perc e nt 2 0 Yo) for inciden tal e xpens e s .

Claim s for re imbur se me nt o f act ual t rave l e xpenses in e xce ss of the t ra vele xpenses au thorize d here in may be a llowe d upo n cert ification by th e he ad of a gen cyconcerned (IS abs olutely necessary in th e pe rformance of _an assi gnme nt andpresentation of bills and receipts . Provided, that, certificat ion or a ffidavit o f los sshall not be c onsidered as approp riate r eplacem e nt for t he r e quir e d hot e l/lodging

- bills-an d rece ipts.

Entitl em ent to travel expense s sh all s ta rt o nly upo n a rrival a t the pla ce ofdestination a nd sh a ll cease upon dep art ure th er efrom at th e following per ce ntage:

r - - - -~ - - . --- - . ._--Particulars . P e rc en _ ~ge _. To ' -over _ _ . _ _~ _ .

Arrival--n o tlater tha n 1 2 :00 1 00 f-H-o-te-I/lodging (50 0/0 ); mealsn o on (30 ) and incidental expenses

(20 )

I~ I I I IIIII IIII I ~ I I ~ Q Q, ' 25 650

- _ . -


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. ,1totel{lodging----(SOg>_~ n s _ e s@~~ ~ .

Arrival a fte r 12:00 noon 80

SE C. S . The seventh (ih) paragraph of Section 6 of the said EO isher e by amended to read as follows :

Claims for payment of travel expenses travel/assignment toplaces within the fifty (50) kilometer radius from the last city ormunicip a lity covered by the Metropolitan Manila Area in the case ofthose whose permanent official station is in the Metropolitan ManilaArea, or the dtv - or municipality wherein their permanent : officialstation is located in the case of those . outside the Metropol itanManila Area, sha ll be allowed only upon presentation of proof, dulysupported by bills or invoices with official receipts of expensesincurred, that they stayed in the place of their assignment fo r tilewhole duration of their official travel . If they commute daily from

. the pla ce of their assignment to the place of their residence orpermanent official station, they s h a l l be allowed only thereimbursement of actual fare at the prev ailing rates of the \ \author ized mode of transportation from the permanent official \

station to the destinat ion or place of work and back, and areasonable cost forrneals. The total actual fare and cost of mealsand i ncide ntal expenses shall in no case exceed Four Hundred Pesos(P400.00) per day.

SE C. 6.r e a d as follows:

A second (2 nd ). paragraph is added to Section 9 of tile EO to

R eimbursement of the payment of the airport terminal fee at ~the po int of embarkation to go back to the Philippines uponcompletion of the official trip abroad is likewise authorized.

SlEC.7, Sec tion 10 of th e EO is hereby amended to read as follows:

Section 10. Transportation - In case officials andemployees authorized to t ravel are not provided with transportation

. . a lf . . by the h ost country or sponsoring organization or agency, they shall~_ be allowed official transportation , which shall be of t~l~ restricted

1 1 1 I 1 1 111 1 I 1 1 ~ 11~1 1~ 1 1II

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11111 I 11 1 ~ 111 11 l~IIIIIIII,1't'8m i 2 5 6 6

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. . . /

' -,/ econo my class unles s otherwise autho rized by the P re s ident of th e

Philippines.

SEC B, The first (1 st) par ag ra ph o f Sec tion 12 o f the EO is h e rebyamended to read as follows :

Sect ion 12. Allowable Tr avel Expenses Gove rnm e ntpersonn e l who travel abroad s ha ll be e ntitled to the DailyS ub sistence Allowance (DSA) as p rovided unde r the Unite d Na tionsDevelopment Program (UNDP) Index, which can be s ec ured fromthe Department of Foreign Affair s . The DSA sh a ll be a pport ione d asfollows unless otherwise stated in th e UNDP In dex : (a) fifty pe rcent S )C V o) for hotel/lodging ; (b) thir ty per ce nt (30 ) for meals ; and (c)twenty perce nt (20 ) for incid e ntal expenses . When the cou ntry ofdestination is not listed in th e said Index, t he DS A for the nearestcount ry s hall be ado pte d. '-\ .

SEC 9. The s e cond (2nd) anc l third (3 td) pa ragr a phs o f Se ction 12 ofthe E O are hereby amended and m e rge d to read as follows:

S ubject to the appro val of the Pre siden t, claims fo rreimbursement of actual trav el ex penses i n exces s of the DSAauthor ize d herein may be allo wed U pOI l ce rtifica tion by the head ofagenc y as absolutely ne ce ss ary in the pe rformance of anassignment and p resenta tion o f bills and r e ceipts. Certificat ion oraffidav it of loss shall not be con sidered as appropr iatereplacementfor the requ ired hotel room/lodgi ng bills and re ce ipts .

SEe 1 The fou rth (4 th) para graph of Sect ion 12 of the EO i s he re byamended to re ad as foll ow s:

Entitlement to DSA sha ll start only upon arrival at thecountr y of dest ination and shall c e ase upon departur e theref rom atthe following percentage:

~ ~ - - ~-- -- - -- r--- - -- -- r- - - - - - --- - -.__ .Par ticulars Pe rce ntage __ To Cov _~. __

Arriva l not later than 10 0 Hot e l/lodging (50 0/0);12:00 noon meals (30 ) ; and

lncldental e xpenses(2 00/0 )

-' - . - - . -- -~ - -- - -{ -- - - -- -. - -

Arriva l after 12:00 noon 800 ft ) Hotel/lodging (SO );dinner (10 ); a ndincidental exp e nses

,< (20 ). . ': ~ . . . .... ~ - L __ ~ _ --- ' ---.-..- L__ ._ _ . ._ ~ .. > o...-- - ._ ~ ~

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. _ - - - - ---- - --- - --y - - .... . . ._._ . _ -_ ._- -- -- - - - - _ ._ __. _ -- .Depar ture befo re 1 2:00 30 Break fast (10 ); andnoon incide nta l exp e nses

_________~~ +_- - ~~ _- - ~r : ~2_0 ~ 1- ~- - - - - - -Departure at 12:00 40 Breakf ast {10%J;

noo n a nd lat er lunc h (10 Y o); andincide ntal e xpenses(20 )

S E C. 1 1 . The fifth (5 th) pa ragraph o f Section 12 of the EO is herebyame nded to r e ad as fol lows:

The Daily Su bsisten ce Allowance au thorized herein sha ll bede e med the equiva lent of the per diems a utho rized under Sec tion75 of RA No. 7157, o therw ise known a s the Foreign Se rvice Act of

lI.. 1991./1

SEC. 12. The las t parag rap h of Sectio n 1 2 is hereby del e ted.

SEC. 13. The second (2 nd) parag raph of S e ction 14 of the EO is herebya me nded to r e a d as follows:

Officia ls and employe es who a re eith e r assigned fr om theirHorne Office to a po st abro a d o r cross-pos te d from one po st toa nothe r s ha ll be entitl e d to the l od gin g por tion or the all owance she re in g rante d during t he m on th s a id per s onnel arri ve d at t he pos t;Provided; That the cl aim w hich sha ll be s upp orte d b y appro priat ebills with rec e ipts does not c om menc e until th eir act ual arr iva l at th epos t; Provtd e d. F urt her; That purs uant to S ectio n 65 of R.A: No.?157, they s hall not co llect l iving quar ters al lowa nce unti l the flrstcla y of the mon th following their ar rival at the po st of ,a s signment ;Pro vide d, Finally, That, the l odging portion o f the allo wanc e s shal lbe g ran ted o n the ba sis of the c las s ificatio n of the post as s tatedunde r E .O, N o. 101, s e ries of 1993 in ac cordance w ith the 50e ntitlem e nt for hote l/lodging ra te pr ovided her e in.

SE C . 14 . Sectio n 16 of th e EO is he reby a mended t o read a s follows :

S ectio n 16. Rendit ion o f Accoun t on C a sh Adva nc es -Within s ixty (6 0) da ys after his return to the PhHipplnesl in the caseof official trav e l abr oad , or w ithin thi rty (30) days of his re turn to hi sperman e nt offic ial sta tion in the case of offic ial local tr a ve l, e ve ryoffiCial or em ployee s ha ll re nde r an accoun t of the c a sh ad vanc erec eived by hi m in accorda nce w ith e xis ting appl ica ble rules and

~~ regu lations and/or such rule s and re gu lations a s may be,~ .~ ~ ~ ~ :~ r : ';:~ ~ .

, 1

1 11 11 11 11 11 11 11 11 1 11 11.11111111.

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promulgated by the Commiss ion on Aud it for the p urpose. Refund of, exce s s cash advance may b e mad e eithe r in U. S . dol la rs if allowed

by the Department conce rne d o r in Ph ilippine currency co mputed atthe preva iling bank ra te a t theday of refund. In the case of thelatter, a bank cer tifica tion or newspaper clipping on the bank rat eshould be subm itte d. Pay me nt of the sal a ry of any o fficial oremployee who fa ils to c omply with the pro vis ions of this Se ctionshall be suspended until he com plies there with.

S EC. 15 .

SEC. 16 ,read as fo llows:

Section 17 of the s aid EO is hereb y de lete d.

The first (1 st ) paragraph of Sect ion 18 of EO is a men ded to

E very official or em ployee assigned or .autn ortzed totravelunder this Order shall, within thirty (30) day s after h is ret urn to hi s

\- permane nt officia l stati on , submit a repo rt with hi s

recommendation s ,. if any , on I the conference or seminar att e nded,examination orinvestigatloh conducted, or missionlmdettaken, tothe head of his offi ce . Incaseofpartldpatloh in an Internationalco nference or conve ntion abroad .ln which' the Philippin e s isrepresented by a del eq atlon .. a .report .of the delegation s hall besubmitted to the P re s ide nt or the ' Phillppir1es through thedepartmen t head concerned copy furnishe d the DFA not later thanthirty (30) day s ..after the closlnq of the conference-or convention.Any membe r of the d e legat ion may a lso submit a .supplementaryreport.

SE C. 1.7. Re peal. All executi ve iss ua nces, orders, rules andregulat ions o r parts the reof incon sistent with this Executive Order ' are herebyre pe a led or m odified. /'.

/SE C. 18. Effectivity. This Executive Orde r shall take, effect hnmedlatelv ..

O N in the City of M ahila, this 2Jrd day of March in th e yea r of OurLord, Two Th ousand and F our .

.:;

By t he P re sid e nt:

\ .

G~~,~Al B J kto G R OM ULO

Exec utive S ecretary

. . .. )

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