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DEPARTMENT OF RURAL DEVELOPMENT,

GOVERNMENT OF ANDHRA PRADESH, HYDERABAD

SELECTION OF TECHNOLOGY SERVICE PROVIDERS FOR THE

DESIGN & IMPLEMENTATION OF ELECTRONIC MUSTER &

MEASUREMENT SYSTEM (eMMS) IN THE MGNREGS-AP

The Mahatma Gandhi National Rural Employment Guarantee Scheme

Department of Rural Development, Govt. of A.P.

2nd Floor, HUDA Hermitage Office Complex,

Hill fort Road, Saifabad,

Hyderabad-500004

Last Date for Submission of RFP: 30.10.2010


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EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Dept of Rural Development, GoAP | Introduction 2

Contents1. Introduction .................................................................................................................................................... 3

1.1

The MGNREGS ....................................................... ................................................................. ............ 3

1.2 The eMMS project ........................................................................ ........................................................ 41.3 Scope of Work ...................................................................................................................................... 71.3.1 Software ........................................................ ................................................................. ....................... 71.3.2 Infrastructure ............................................................ ................................................................. ............ 71.3.3 MIS ....................................................................................................................................................... 81.3.4 Trainings, Operational Maintenance & Support ............................ ....................................................... 81.3.5 Contract Period ..................................................................................................................................... 81.3.6 Time frame for Deployment of solution .............................................................. .................................. 91.4 Eligibility Criteria ................................................................................................................................. 91.5 Enquiries & Clarifications .............................................................. ..................................................... 101.6 Time Table & Milestones ............................................................... ..................................................... 101.7 Important limits/ values related to Bid ................................................................ ................................ 11

2. Submission of Bid ........................................................................................................................................ 112.1 Bidding Process ........................................................ ................................................................. .......... 112.2 Responsiveness of Bid ........................................................................................ ................................ 122.3 Technical Bid ........................................................... ................................................................. .......... 122.3.1 Submission of Cover 1 ..................................................................................................................... 122.3.2 Check List for Technical Bid ......................................................... ..................................................... 132.4 Technical Presentation & Demonstration ............................................................ ................................ 132.5 Financial Bid ............................................................ ................................................................. .......... 142.5.1 Submission of Cover-2 ........................................................ ................................................................ 142.5.2 Check list for financial bid ..................................................................................................... ............. 142.6 Bid Submission ................................................................................................... ................................ 14

3. Fees & Deposits ...................................................... ................................................................. ..................... 153.1 Bid Processing Fee ......................................................................................................... ..................... 153.2 Bid Security......................................................................................................................................... 163.3 Performance Guarantee ................................................................. ...................................................... 16

4. Documentation.............................................................................................................................................. 174.1 Exhibit-1 Format for Covering Letter ................................................................ ................................ 174.2 Exhibit-2: Formats for Technical Qualification .................................................................................. 194.3 Exhibit-3: Formats for Financial Qualification .............................................................. ..................... 25

Annexure-1 .......................................................... ................................................................. ................................ 28Annexure-2 .......................................................... ................................................................. ................................ 29Annexure-3 .......................................................... ................................................................. ................................ 30Annexure-4 .......................................................... ................................................................. ................................ 31


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1.Introduction

1.1 The MGNREGS

The Mahatma Gandhi National Rural Employment Guarantee Act (MGNREGA) is a

legislation passed by the Indian Parliament guaranteeing wage employment to any adult

who is willing to do unskilled manual work. The MGNREGS was started in Andhra Pradesh

in the year 2006. The important objectives in the implementation of the scheme are:

1. To enhance livelihood security in rural areas by providing at least 100 days of

guaranteed wage employment in a financial year to every rural household willing to do

manual unskilled work.

2. Regenerating natural resource base and creating productive assets

3. Strengthening grass root processes of democracy infusing transparency and

accountability in governance

The MGNREGS is being implemented in 21,858 Gram Panchayats, 1098 mandals and

22districts in Andhra Pradesh, providing wage employment for 100days to more than 1

crore labor every year across the state. The scheme is being implemented by more than

21,000 Field Assistants at Gram Panchayat level, 3500 Technical assistants each

handling 7 Gram Panchayats in a mandal, 2196 Computer Operators working at mandal

level, 820 Engineering consultants each working at mandal level, 1098 Additional

Programme Officers working at mandal level and 1098 Programme Officers heading the

mandal team.

The important processes involved in the implementation of the MGNREGS-AP are:

1. Recording work inputs from field and generating work estimates by Technical Assistant.

2. Recording daily Labor attendance using Muster rolls by Field Assistant.

3. Conducting regular verification of musters by Programme Officer

4. Recording group-wise measurements of the works taken up in the MGNREGS-AP by

Technical Assistant.

5. Conducting regular check measurements by Engineering consultants

6. Generating pay orders by entering muster and measurement data using the

MGNREGS-AP software

7. Refer Annexures 1,2,3 for Scale of Operations, Work Flow, Process Flow in the

MGNREGS-AP


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In the past 4years, the MGNREGS-AP has taken up many initiatives in Information

Communication and Technology, with the objective of achieving transparency, efficiency

and accountability in the implementation of the programme. All the ICT initiatives have

been designed around the following goals:

1. Labour centred operations and MIS

2. Capture ALL transactions in MIS

3. Ensure open access to information to all stakeholders and citizens

4. Ensure easy access of information to carry out Independent Social Audits by civil

society organisations

5. Ensure full fledged Transparency & Accountability in all processes

6. Minimize financial leakages

7. Ensure simplified and efficient programme implementation

8. Enable transaction based reliable, timely and comparable information through Bottom-

Up approach.

9. Ensure Traceability of every rupee spent and every work taken up in the scheme

The MGNREGS is releasing this RFP in view of increasing more transparency andreducing corruption by implementing the Electronic Muster and Measurement System

(eMMS) using mobile technology.

1.2 The eMMS project

The Electronic Muster & Measurement System (eMMS) is a technology solution for

achieving complete transparency in MGNREGS. It ensures day to day updation of progress

of MGNREGS-AP works directly from worksite to the Web. Refer Annexure-4.

Using mobile technology, the eMMS is envisaged to arrest distortions in the MGNREGS

programme like Muster Fudging; Delays in Payments; Binami Wageseekers; Fake

Measurements and Work Duplication.

The eMMS project shall have the following components:

Component Functions of Mobile Application Used by

e-Muster The labor attendance in the musters is captured from the

worksites on day to day basis.

Field Assistant &

Rozgar Sewak


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The e-Muster application shall perform the following

functions:

1. Capture Attendance of the labor in the Mobile Nokia

2700 &

2. Upload data to the Server using GPRS everyday on

minute to minute basis

No.of Users:

21,000

Mobile Model:

Nokia 2700

e-Measurement Measurements are taken by TAs for each work and each

labor group on weekly basis.

The e-measurement application shall perform the following

functions:

1. Dynamically download the muster information into the

TAs mobile for the ongoing works, from the Server

using GPRS.

2. Capture Measurement data in Nokia C5 Mobile

3. Upload the measurement data, Image of work site &

GPS coordinates to server directly from the worksite.

Technical Assistant

(TA)

No.of Users: 3500

Mobile Model:

Nokia C5

e-Check

Measurement

The check measurement is done for each measurement

recorded, once in a week by the Engineering consultants

The e-check measurement application shall do the

following:1. Dynamically download all the measurements into the

ECs mobile, using GPRS.

2. Capture check measurement in the Mobile Nokia C5

against every measurement, using GPS & GPRS

enabled mobile.

3. Uploads to server the Check Measurement Data &

GPS coordinates of the worksite directly from the

worksite.

Engineering

Consultant (EC)

No.of Users: 820

Mobile Model:

Nokia C5

e-Muster

verification

The muster verification is done on daily basis by the

muster verification officers.

1. Musters uploaded to the server are picked up

randomly by software programme.

2. This muster data shall be pushed into the mobiles of

Muster Verification officers for monitoring purpose.

The e-Muster Verification Application shall perform the

following functions:

Programme

Officer/ Additional

Programme Officer

(APO)/ Assistant

Project Director

(APD)

No.of Users: 2446


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3. Captures Verification Data using Nokia C5

4. Uploads the muster verification data and GPS

coordinates directly from the worksite to the server.

Mobile Model:

Nokia C5

e-Work Inputs The work inputs data is taken from the field for the

Identification of new works.

The e-work inputs mobile application shall do the following:

1. Capture work inputs for generation of new work

estimates.

2. Uploads the work inputs data, Image of worksite and

GPS coordinates from the worksite to the server.

Technical Assistant

No.of Users: 3500

Mobile Model:

Nokia C5

e-Pay Order Pay Order generation is a part of the MGNREGS-AP

Mandal level software. It is already implemented in all the

mandals of AP.

The e-Pay Order software shall do the following:

1. Download e-muster and e-measurement for every

work from the Server into the Mandal Computers.

2. Generate Pay Orders at the Mandal computer center

(MCC)

Computer Operator

No.of Operators:

2196

Image Processing The images of the worksite, uploaded to the server shall

be processed, arranged as gallery for each work andintegrated with the Web Reports.

The RD Dept &

General Public

MIS Reports The MIS reports shall be generated for:

1. e-Musters

2. e-Measurements

3. e-Check Measurements

4. e-Muster Verification

5. e-Work Inputs

6. e-Pay Order generation

7. Exception Reports

8. Citizens request

The RD Dept &

General Public

GIS Reports The Semi GIS reports using the real time GPS data and

Images from the field shall be generated for

measurements and check measurements data.

The RD Dept &

General Public

Citizens Interface The Citizens Interface shall ensure that the LIVE muster

data in any GP can be further accessed by any citizen

using any mobile, by sending a simple SMS

General Public


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1.3 Scope of Work

1.3.1Softwarei. The solution provider shall Design, Develop, Deploy, Maintain and Enhance

the software for all the eMMS project components mentioned in section 1.2

ii. The proposed solution shall have features such as pre-loading of master

data of the entire GP, which includes Names of the labor, Job card IDs of

labor, Work IDs etc.

iii. The solution shall use advanced data compression techniques for storing

data in the mobile and uploading data to the server.

iv. The solution shall have the capability to transfer the data using the 3 modesof wireless communication: SMS, GPRS and Bluetooth

v. In the areas of No-signal connectivity in a village, the solution shall store the

entire muster data for a week and transfer the data into the computers at

mandal, using Bluetooth.

vi. The solution shall capture and upload text, image, date & time and GPS data

from mobiles to the server.

vii. The latitudes, longitudes, date and time should be captured from a real time

GPS system.

viii. The solution shall capture group photographs of the labor ,process the

images and do the head count of the number of labor present in the image

ix. The solution shall have the capability to validate the image of each labor with

preloaded image in the server using facial recognition techniques.

x. The mis-match of the images shall arise only in case of Binami labor or fake

attendance. There should be no mis-match due to technical inefficiencies

xi. The solution shall interact with other MGNREGS application software like

RAGAS for the generation of pay orders.

xii. Refer Annexure-4.

1.3.2 Infrastructure

i. The bidder shall provide all the Infrastructure support for the implementation

of the eMMS project with the scale of transactions as mentioned in

Annexure-5.


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ii. The bidder shall provide infrastructure like Application servers, gateways,

software licenses etc for data processing and storage on hire basis.

iii. The mobiles for all the field staff shall be procured by the Department.

iv. The solution provider shall completely maintain the entire infrastructure

required for the eMMS project.

v. The solution provider shall completely maintain the Data Center

1.3.3 MIS

i. The web-based reporting system has to be developed as approved by the

MGNREGS-AP as indicated in section 1.2

ii. The exception MIS reports and SMS alerts shall be generated in case of any

discrepancy in the eMMS data after Verification.

1.3.4 Trainings, Operational Maintenance & Support

i. The bidder shall conduct and impart the trainings to all the MGNREGS field

staff mentioned in section 1.1

ii. The bidder shall also provide technical support and trouble shooting at

district level to provide operational support to the MGNREGS field staff.

iii. The bidder shall provide 1 District Resource Person (DRP) and 2 Assistantsfor technical support in each district.

iv. The District Resource Person shall be a well qualified BTech or MCA

graduate. The Assistants to the DRPs shall have basic qualification of

graduation in BSc or BCA or BSc Computers or B-Com Computers.

1.3.5 Contract Period

i. The contract period is for 3years from the date of award of the contract.

ii. The bidder should quote separately for each year of the contract period in the

financial bid.

iii. The Commissioner, RD will objectively evaluate the performance of the

technology solution provider. If dissatisfied with the performance of the

solution provider, the Commissioner, RD can withdraw from the contract at

any point of time, with a notice period of 1month.

iv. The Commissioner, RD reserves the right to withdraw from the contract at

any point of time for any reason what-so-ever and is not obliged to cite thereasons for the same.


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1.3.6 Time frame for Deployment of solution

The solutionshall go live within 45days from the date of signing the contract. The

solution provider shall have the complete solution for all the components

mentioned; establish the entire infrastructure required for eMMS; deploy all the

personnel on the field and conduct trainings to the entire MGNREGS field staff

during this timeframe of 45days.

1.4 Eligibility Criteria

General Criteria

1. The firms specialized in Development & Deployment of Mobile based software

applications, are eligible for bidding.

2. The firms should be registered in India and in operation for atleast 2years.

3. The firm should have at least two years of experience in development and deployment

of Mobile based software applications using data compression, image processing

technology and GIS.

4. The firm should have an experience of at least three (3) projects till date in the

development and deployment of Mobile based software applications for public or private

sector organisations.

5. The firm should have an experience of atleast one (1) project involving image processing

and GIS interface.

6. The bidder should have its an existing software development staff strength of atleast 25

personnel

7. The bidder should submit the evidence of submitting Income Tax returns for the last two

financial years. (2008-09 and 2009-10)

Detailed documents such as written confirmations from the authorised signatories to be provided for

the above 1-7 eligibility criteria

Any bidder not furnishing any of the above 7 items along with evidence shall be summarily rejected.


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Specific Technical Criteria

The following need to be demonstrated LIVE during the technical demonstrations by the

bidders using a low end mobile phone (like Nokia 2700)

1. The solution provider should demonstrate storing of the master data for a Mobile based

software application project.

2. The solution provider should demonstrate transfer data and images from mobile to the

server using SMS, GPRS and Bluetooth

3. The solution provider should demonstrate SIM-Less data transfers using only Bluetooth.

4. The solution provider should demonstrate dynamic updation of mobile application and

Master data in the mobile database using SMS.

5. The solution provider should demonstrate using one of his existing projects, the

integrated image interface with GIS.

1.5 Enquiries & Clarifications

Enquiries and clarifications, if any, shall be addressed to:

The Commissioner,




Hyderabad-500004

Email:[email protected]

1.6 Time Table & Milestones

S.No. Milestone Envisaged Schedule

1 Request for Proposal Document made available to the

Bidding Entities

21.10.2010 to 30.10.2010

2 Pre-bid meeting at Conference Hall,

O/o Commissioner, RD, Hyderabad

28.10.2010 3.00 PM

3 Last Date & for receipt of Bids (containing Covers 1& 2) 30.10.2010 at 11:00AM

4 Opening of Technical Cover (Cover-1) 30.10.2010 at 12:00PM

5 Demonstration of Technical solution to the Commissioner,

RD by qualified bidders

O/o Commissioner, RD, Hyderabad

30.10.2010

1:00PM to 4:00PM

6 Opening of Financial Cover of selected bidders (Cover-2) 30.10.2010 at 5:00 PM
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Dept of Rural Development, GoAP | Submission of Bid 11

In order to meet the target dates, Bidding Entities are requested to respond expeditiously for

clarifications, if any, requested during the evaluation process. The Commissioner, RD will

adhere to the above schedule to the extent possible. The Commissioner, RD, however,

reserves the right to modify the same. Intimation to this effect will be notified on the website

only.

1.7 Important limits/ values related to Bid

Item Description

Bid Processing Fee

(Non Refundable)

Rs 10,000 non-refundable fee in the form of

Demand Draft in favour of Commissioner,

Rural Development, Hyderabad

Bid Security (Earnest Money Deposity-EMD)

(Refundable)

Rs 1.00lakh in the form of Bank Guarantee

Bid Validity Period 45days from the date of opening the bid

Performance Security Value 1% Contract Value

Period for furnishing performance security Within fifteen (15) working days of notice of

award of the contract or prior to signing of

contract whichever is earlier

Performance Security Validity Period 3 months beyond contract period

Period of signing the contract Within 7 working days from the date of

receipt of notification of award

Contract Period 3 years

2.Submission of Bid

2.1 Bidding Process

The Bids received would be processed, subject to a responsiveness check followed by a

step-wise evaluation procedure as described below:

1) Technical Evaluation (Cover-1: Technical Proposal)

2) Financial Evaluation (Cover-2: Financial Proposal)


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2.2 Responsiveness of Bid

The Bids submitted by Bidding Entities shall be initially scrutinized to establish

"Responsiveness". A Bid may be deemed "Non-responsive" if it does not satisfy any of the

following conditions:

It is not received within the time and date specified.

It does not include sufficient information for evaluation and/or is not in the formats

specified or incomplete in any respect.

It is not signed and / or sealed in the manner and to the extent indicated in section

2.6

It is not accompanied by the requisite Bid Processing Fee and/or the valid Bid

Security

Each page is not signed by the Authorized Signatory.

If GPA by way of a Resolution of the Company authorizing the authorized signatory is

not submitted.

If not complied with instructions contained in Instructions to Bidding Entities -

General Conditions RFP Document.

2.3 Technical Bid

All the technical details provided in Exhibit 2 of Section 4.2 shall be properly filled and

signed duly enclosing Photostat copies of all the required documents. The bidders are liable

for necessary action for any false information. This cover A shall contain clear To and

From addresses and properly sealed with lacca.

2.3.1 Submission of Cover 1

The Bidding Entity shall place one (1) original (marked as original) + one (1) copy of

the Technical Proposal in a sealed envelope, which shall be inscribed as under:

Bid for: eMMS project for the MGNREGS-AP in Andhra Pradesh

Cover-1 -Technical ProposalSubmitted by: __________________________. (Name of the Bidding Entity with

Full Postal Address)


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2.3.2 Check List for Technical Bid

Bidding Entities are required to submit the following information along with Cover-1(Technical

Proposal).

i) Covering Letter as per the format given in Exhibit-1, Section 4.1.ii) A Demand Draft for Bid Processing Fee

iii) Bank Guarantee as Bid security fee.

iv) Formats for Technical Qualification as per format furnished in Exhibit-2, Section 4.2

v) Copy of the Certificate of Registration of the Firm / Company / Society etc.

vi) Copy of PAN.

vii) Copy of Service / Professional Tax Registration Certificate.

viii) Copy of the Company Profile.

ix) Copy of Staff Profile

x) Franchise Arrangements such as MoUs / Agreements, if any.

xi) Copies of the MOUs/Work Orders, or any other proof of handling projects on mobile

technology

xii) Copies of Annual Audited & Certified Financial Statements certified by CA.

xiii) Copies of Income tax returns for the current & previous years and audited financial

statements duly certified by CA

2.4 Technical Presentation & Demonstration

The bidders satisfying the general eligibility criteria, as mentioned in Section 1.4 shall be

called to give a Technical presentation to the Commissioner, RD.

The presentation and demonstration of the technical solution shall be completed within

10minutes. The following need to be demonstrated LIVE during the technical demonstrations

by the bidders using a low end mobile phone (like Nokia 2700)

1. The solution provider should demonstrate storing of the master data for a Mobile based

software application project.

2. The solution provider should demonstrate transfer data and images from mobile to theserver using SMS, GPRS and Bluetooth

3. The solution provider should demonstrate SIM-Less data transfers using only Bluetooth.

4. The solution provider should demonstrate dynamic updation of mobile application and

Master data in the mobile database using SMS.

5. The solution provider should demonstrate using one of his existing projects, the

integrated image interface with GIS.


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2.5 Financial Bid

The bidders shall properly quote the rate both in words and figures in Exhibit-3 of

Section 4.3. The rate shall be inclusive of all the taxes. The rates shall be inclusive of all the

related incidental costs, of the above deliverables. This cover B shall contain clear To and

From addresses and properly sealed with lacca.

Evaluation of Cover-2-Financial Bids of those bidding entities who have been declared

qualified in the Technical demonstration shall only be opened in the financial round. The

financial bids of those entities who have not qualified in technical round will be returned

unopened along with the Bid Security.

In the Financial Evaluation, Each bidding entity for each of the courses will be ranked

separately as L1, L2, L3. etc from lowest commercial offer the highest commercial offer

respectively as offered by them in their financial bid.

L1 bidder would be called to finalize the deliverables, timelines and general terms of

MoU/Work order.

2.5.1 Submission of Cover-2

The Bidding Entity shall place one (1) original copy of the Financial Bid in a sealed envelope, which

shall be inscribed as under:

Bid for: eMMS project for the MGNREGS-AP in Andhra Pradesh.

Cover-2 - Financial Bid

Submitted by: ___________________________. (Name of the Bidding Entity with Postal Address)

2.5.2 Check list for financial bid

Bidding Entities are required to submit the information in Exhibit-3, Section 4.3 along with

Cover-2(Financial Proposal).

2.6 Bid Submission

The Two Covers of the Bid organized as above, shall be placed in a sealed outer envelope

with the following inscription:

Bid for ______________________ (Name of the Programm

Selection of Technology Service Providers for the Design & Implementation of

Electronic Muster & Measurement System (eMMS) in the MGNREGS-AP

Name of the Bidding Entity with Complete Address: ____________________________


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Dept of Rural Development, GoAP | Fees & Deposits 15

The cover should be addressed to:

The Commissioner,



Hill fort Road, Saifabad,Hyderabad-500004, email:[email protected]

The Bidding Entity can submit the Bid by registered post / courier or submit the Bid in person, so as to

reach the designated address by the time and date stipulated in Section 1.6 . The Commissioner,

RD shall not be responsible for any delay in submission of the Bids. Any Bid received by the

Commissioner, RD after the deadline for submission of the Bids stipulated in Section-1.6 shall not be

opened.

2.7 Declaration

The Commissioner, RD in its sole discretion and without incurring any obligation or liability

reserves the right, at any time to:

A) Suspend and/or Cancel the bidding process and/or amend and/or supplement the bidding

process or modify the dates or other terms and conditions relating there to,

B) Consult with any bidding entity in order to receive clarity or further information,

C) Retain an information and/or evidence submitted to the Commissioner, RD by any bidding

entity, and/or

D) Independently verify, Disqualify, reject and/or accept any or all the submissions or other

information and/or evidence submitted by bidding entity.

3.Fees & Deposits

3.1 Bid Processing Fee

Bidding Entities are requested to pay a non-refundable Bid Processing Fee of Rs.10,000

(Rupees Ten Thousand only). This will be paid in the form of a Demand Draft Payable to

The Commissioner Rural Development, Hyderabad payable at Hyderabad, drawn on

any scheduled commercial bank and must accompany Covering Letter in Cover-1 of the Bid

Document.

Bids that are not accompanied by the above Bid Processing Fee shall be rejected by the

Commissioner, RD as non-responsive.


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Dept of Rural Development, GoAP | Fees & Deposits 16

3.2 Bid Security

Bidding Entities are required to submit a Bid Security in shape of Demand Draft or Bank

Guarantee for an amount equal to Rs1 lakh (Rupees One Lakh only) valid for 1 year from

the last date for submission of the RFP and shall accompany Cover-1 of the Bid Document.

The Bid Security shall be in the form of a Bank Guarantee from any Scheduled Bank or

Demand Draft in favour of The Commissioner, Rural Development, Hyderabad.

Bids, which are not accompanied by the above bid security, shall be rejected by the

Commissioner, RD as non- responsive.

The Commissioner, RD reserves the right to forfeit the Bid Security (by invoking the Bank

Guarantee) under the following circumstances:

(a) If the Bidding Entity withdraws the Bid at any time during the stipulated period of Bid

validity (or) as may be extended.(b) If the Bidding Entity, for the period of Bid validity:

(i) In the Commissioner, RD opinion, commits a material breach of any of the

terms and / or conditions contained in the RFP Document and / or

subsequent communication from the Commissioner RD in this regard and / or

(ii) Fails or refuses to execute the Letter of Award (in the event of the award of

the Programme to it) and/ or

(iii) Fails or refuses to furnish the Performance Guarantee within the stipulated

time (viz. 30 days from the issue of the Letter of Award to it).In the event that any Bidding Entity is declared Technically Evaluated Non Responsive, then

the Bid Security (i.e. Bank Guarantee) of such Bidding Entities can cease to be in force upon

return of the unopened Cover-2 of their Bid upon request.

In respect of the Technically Evaluated Responsive Bidding Entities, the Bid Security of the

unsuccessful Bidding Entities (after opening of Cover-2) can cease to be in force after 45

days following the Award of the eMMS project to the Successful Bidding Entity.

The Bid Security of the Successful Bidding Entity shall be refunded on submission of

Performance Guarantee.

3.3 Performance Guarantee

The successful Bidding Entity shall submit a Performance Guarantee at the time of signing

the Agreement / MOU for selection, in the form of a Bank Guarantee for an amount equal

to 1% of the Monetary Value of the eMMS project to be awarded and as specified in the

MOU / Agreement. Details of the Performance Guarantee will be provided at the time of

giving Letter of Award.

The Performance Guarantee shall remain valid from the date of MOU / Agreement for a

period of 3months more than the contract period of 3years.


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Dept of Rural Development, GoAP | Documentation 17

4.Documentation

(The Covering Letter is to be submitted by the Bidding Entity along with the Cover-1 of the Bid -

Printed on their respective Letter Heads)

4.1 Exhibit-1 Format for Covering Letter

Date:

Place:

The Commissioner,




Hyderabad-500004

email:[email protected]

Dear Sir,

Sub: Selection of Mobile Technology Service provider for the design & implementation of Electronic

Muster & Measurement System (eMMS) project for the MGNREGS in Andhra Pradesh-Reg

Please find enclosed one (1) Original + one (1) Copy of our Bid in respect of the eMMS project for

the MGNREGS-AP in Andhra Pradesh, in response to the Request for Proposal (RFP) Document

issued by the Commissioner, Rural Development, Department of Rural Development, Govt. of A.P.,

dated__________________.

We hereby confirm the following:

1. The Bid is being submitted by ___________________________ (name of the Bidding Entity) who

is the Bidding Entity, in accordance with the conditions stipulated in the RFP.

2. We have examined in detail and have understood the terms and conditions stipulated in the RFP

Document issued by the Commissioner RD and in any subsequent communication sent by the

Commissioner, RD, We agree and undertake to abide by all these terms and conditions. Our Bid

is consistent with all the requirements of submission as stated in the RFP or in any of the

subsequent communications from the Commissioner, RD.


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3. The information submitted in our Bid is complete, is strictly as per the requirements as stipulated

in the RFP, and is correct to the best of our knowledge and understanding. We would be solely

responsible for any errors or omissions in our Bid.

4. The Bidding Entity satisfies the legal requirements and meets all the eligibility criteria laid down in

the RFP.

5. This bid is unconditional and we hereby undertake to abide by the terms and conditions of the

RFP.

6. We, as the Bidding Entity designate Mr./Ms._______________________ (mention name,

designation, contact address, phone no., fax no., mobile no., email id etc.), as our Authorized

Representative and Signatory who is authorized to perform all tasks including, but not limited to

providing information, responding to enquiries, entering into contractual commitments etc. on

behalf of the us in respect of the Programme. The Board Resolution authorizing the said person is

enclosed.

7. We acknowledge the right of the Commissioner, RD to reject our bid without assigning any

reasons or other-wise and hereby waive to the fullest extent permitted by law, our right to

challenge the same on any account whatsoever

For and on behalf of: (Company Seal)

Signature :

Name :

Designation :

(Authorized Representative and Signatory)

Name of the Person :

Designation :

Signature :


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4.2 Exhibit-2: Formats for Technical Qualification

Table 1-TQ Basic Information

Name and Details of the Bidding Entity and Authorized Representative:

Name of Organization / Institution

Regd.. / Head Office Address:

Phones

Fax

Mobile

Email

Website

Addresses of Branch Offices /Franchisees (If any?):(Attach additional sheets if necessary)

Phone

Fax

Mobile Nos.Email IDs

Dates of Establishment

Authorized Representative

Designation

Mobile

Email

Table 2-TQ : Legal Constitution of Bidding entity

Legal Constitution of Bidding Entity:

(Public Limited/Private Limited/Partnership/Proprietorship etc)

1. Status / Constitution of the Firm:

2. Registration No.:

3. Date of Registration:

4. Place of Registration:

5. PAN card number


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Table 3-TQ: Documentation for Bidding Entity & Financial Standing

EntitySubstantiating Documents Required

Proprietorship Firm Certificate of the Proprietorship duly certified by a Chartered Accountant.

Audited Financial Statements of the firm for the previous financial years. (max of

last three years as proof for turnover)

Partnership Firm Registered Partnership Deed / Certificate of the Partnership duly certified by a

Chartered Accountant.

Audited Financial Statements of the firm for the previous financial years. (max of

last three years as proof for turnover)

Private Limited

Company

Registration Certificate and Memorandum & Articles of Association.

Financial Statements of the company for the previous financial years. (max of last

three years as proof for turnover)

Public Limited

Company

Registration Certificate and Memorandum & Articles of Association.

Audited Financial Statements of the company for the previous financial years.

(max of last three years as proof for turnover)

Society / Trust /

Association

Registration Certificate & Bylaws of Society / Trust / Association.

Audited Financial Statements of the company for the previous financial years.

(max of last three years as proof for turnover)

(i) Financial Statements are Balance Sheets and Profit & Loss Statements duly certified by CA.

(ii) The Audited Financial Statements etc. are for the year 2008-09, 2009-10 (Proofs submitted to

satisfy/meet the requirements of Eligibility criteria Section 1.4 ) .

Table 4-TQ - Turnover Details

Last Two Years Annual Turnover of the Bidding Entity:

(As per the Audited Balance Sheet / Annual Reports to be enclosed duly certified by CA copies of Income

tax returns as proof including current year)

Financial

Year

Turnover of operations in

Application Development

in Mobile Technology

Turnover in Other

Software Development

Operations

Total Turnover Net

Profit

Global India AP Global India AP Global India AP

2008-09

2009-10


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Table 5-TQ- Experience & Track Record

A description of the companys qualifications demonstrating prior successful deployments in

either private sector or public sector showing:

1. Systems/solutions comparable in size and scope to the requirements of this RFP;

2. Deployment of resources/manpower sufficient to respond to statewide

implementation within the timeframes in this RFP

The details to be provided:

Name of the Assignment

Name of the Client

Location of the Project and Country

Start Date & End Date

Project Description

No.of users of the application developed

Value of services (annual)

Describe Support/Maintenance Obligations (if

applicable)

Manpower dedicated and supporting this project

Table 6-TQ: Client Reference List

The bidder shal submit the references of atleast 3 private companies or government organisations for

which it has provided services of comparable scale and complexity as outline in this RFP.

The details to be providedDetail Organisation-1 Organisation-2 Organisation-3 Organisation-4

Name of

Organisation

Location

Project

Description


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Modules in the

Application

Scale of

Operations

No.of Users

Reference

Website

Contact Person ,

Designation

Contact address,

telephone

number, email

Other Relevant

information

Table 7-TQ: Details of Professional Staff

Provide the following details as on 31.03.2010

S.No Category Total Staff Staff in AP Office

1 Project Management

2 System Programmers

3 Domain Experts

4 Any Other

Total


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TABLE-8 TQ Documentation for Proposed solution for eMMS

The bidder shall a document on the following topics:

TABLE -9 TQ Technical Specifications for implementation of the eMMS project

S.N

o

Component Specification Details

1 Software

Development

required for eMMS

project

2 Software Licenses

required for eMMS

project

3 Infrastructure

required for eMMS

project

(on annual hire

basis)

1. Note on understanding of the purpose, objective and scope of the eMMS project

(Not exceeding 1500 words)

2. Overview of proposed solution

3. Overall architecture

4. Technical Architecture

5. Security Architecture

6. Network Architecture

7. Bills of material of all components

8. Image Processing

9. User friendliness

10. Implementation strategy, project plan and schedule

11. Project Team structure, size and capability

12. Training plan

13. Support and maintenance strategy

14. Quality Assurance

15. Risk Assessment Methodology

16. Workflow


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4 Maintenance and

support for the

infrastructure

required for eMMS

project

5 Man Power

required for eMMS

project

Project Manager (1 Number)

Software Programmers (6

Number)

Domain Experts (4 Number)

District Resource Persons (22

Number)Assistants to District Resource

Persons (44 Number)

6 Internet Bandwidth

& Gateways

required for eMMS

project

Internet

SMS gateways

GPRS Gateways

Advanced SMS Gateway

7 Others if any,

required for eMMS

project

TOTAL


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4.3 Exhibit-3: Formats for Financial Qualification

The Financial Bid should be provided in the following format

Date :

Place :

The Commissioner,




Hyderabad-500004

Email:[email protected]

Dear Sir,

Sub: Selection of Mobile Technology Service provider for the design and implementation of Electronic

Muster & Measurement System (eMMS) project for the MGNREGS in Andhra Pradesh-Reg

I/We, the undersigned offer to provide the services for the above mentioned Assignment in

accordance with the terms and conditions contained in the RFP Document supplied to us.

I/We agree to the terms that the project cost includes the software development costs, cost of

software licenses, infrastructure costs, internet, man power costs etc. This amount also includes

service tax, all other taxes applicable, other contingency expenses concerning the Assignment

S.No Component Description Specific

Details

Total Cost (Rupees)

(Inclusive of All Taxes)

Year 1 Year 2 Year 3 TOTAL

(Year 1+ Year

2+ Year 3)

1 Software

Development

required for

eMMS project

2 Software

Licenses

required for

eMMS project

3 Infrastructure

required for

eMMS project


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(on annual hire

basis)

4 Maintenance

and support forthe

infrastructure

required for

eMMS project

5 Man Power

required for

eMMS project

Project Manager

(1)

Software

Programmers

(6)

Domain Experts

(4)District

Resource

Persons (22)

Assistants to

District

Resource

Persons (44)

6 Internet

Bandwidth &

Gateways

required foreMMS project

Internet

SMS gateways

GPRS

Gateways

Advanced SMS

Gateway

7 Others if any,

required for

eMMS project

TOTAL

This proposal and all other details furnished by us shall constitute a part of our offer. We

understand that you are not bound to accept the lowest or any bid you receive.

We agree that our offer shall remain valid for a period of 1year from the last date prescribed for

submission of proposal.

We have carefully read the entire set of RFP Documents and accept all the terms and conditions

therein are submitting herewith.

We confirm our acceptance for the following Payment Terms with the Commissioner, RD.


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Dept of Rural Development, GoAP | 27

Payment Terms:

The payments shall be made on quarterly basis and at the end of each quarter from the date of

signing the MoU.

We agree to bind by this offer if we are the selected Bidding Entity.

For and on behalf of :

Signature :

Name :

Designation with Seal :(Authorized Representative and Signatory of the Bidding Entity


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Dept of Rural Development, GoAP | Annexure-1 28

Annexure-1

MGNREGS Overview

Total No of Districts under EGS 22

Total No of Mandals 1,098

Total No of Grampanchayats 21,858

Total No of Habitations 68,983

Total No of Jobcards Issued 1,19,34,068

Total No of Adult members enrolled in JobcardsIssued

2,82,89,398

2006-07 2007-08 2008-09 2009-10 2010-11*

Total Expenditure (Rs inCrores) 680.2 2083.7 2963.9 4509.2 3085.8

Households Employment provided (In Lakhs) 21.7 46.8 57.1 61.6 56.3

Individuals employment Provided (In Lakhs) 31.7 74 99.88 116.1 104.1

Total No of Person days generated (In Crores) 6.6 20 22.7 40.1 24

Average Wage rate per day per person (Rs.) 82.47 83.85 83.61 90.35 98.82

Average No of days employment provided perHousehold

30.13 42.68 39.86 65.1 42.6

Total No of Households completed 100 Days of

Wage Employment 67,242 4,10,517 4,81,004 13,93,734 5,27,756


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Annexure-2

The MGNREGS Process Flow

Application for

Job card

Issuing

Job Card

Application for

Work

Allocation of

work

Muster roll at

worksite

Opening Post office

Accounts

Generation of

Pay Order

Distribution of

Pay slip

Payment of

wages

(Fortnightly)


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Annexure-3

Pay Order Generation


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Annexure-4

eMMS Process Flow

Measurement

Muster

Server-

-

MCC

TA

FA

E-muster

E-measurement

E-muster verification

E-check measurement

E-Pay OrderGeneration

Web- ExceptionReports

E-muster

E-measurement


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Annexure-5

Scale of transactions:

S.No Application No.of Clients No.of transactions

(in a day in the

MGNREGS peak season)

1 e-Muster 21000 1,05,000

2 e-Measurement 4000 40,000

3 e-Muster Verification 2000 4000

4 e-Check Measurement 1000 12000

5 e-Work Inputs 4000 60,000

6 Image processing 4000 40,000 images

Note: All the above mentioned applications will run simultaneously on any single day and

the infrastructure shall be planned to carry out all the transactions simultaneously.