emergency procedures - napa valley college · 2014. 10. 21. · emergency procedures general...

General Information

Reporting Emergencies

Action Guides

Evacuation

Emergency Procedures

Shelter - In - Place

Lockdown

The grassy area is the designated Emergency Assembly Area for the

Upper Valley Campus.

The track is the designated Emergency Assembly Area for the

main campus.

Emergency Procedures General Information

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INTRODUCTION Disasters and major emergencies often occur without warning and create serious risk for the Napa Valley College community. The purpose of this handbook is to provide information on how the College plans to respond to a disaster or emergency, as well as information on how you should respond to emergencies you may encounter. This handbook is only a guide, and while it covers a number of specific emergency procedures, it would be impossible to list everything that could possibly go wrong. When confronted with an emergency, remember these general guidelines:

Remain as calm as possible.

If you are instructed to evacuate a building:

Cooperate with emergency personnel.

Move at least 100 feet away from the building or as far away as possible.

Keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles and personnel.

DO NOT re-enter evacuated buildings until designated officials say it is safe to do so.

If requested, assist emergency personnel.

An emergency command post may be set up near the emergency site. Keep clear of the command post unless you have information to report.

The college may not have immediate assistance for up to 72 hours.

You should keep emergency supplies in your car and office. Information on how to make an emergency supply kit can be found on the inside of the back cover.

IMPORTANT NOTE Throughout this handbook you will find action flags, which identify important actions that should be taken during an emergency.


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EMERGENCY OPERATIONS PLAN (EOP)

The Emergency Operations Plan (EOP) is the college’s plan for handling major emergencies and disasters. This plan is based on a realistic approach to the problems likely to be encountered and is based upon the following assumptions:

A major emergency or disaster may occur at any time of the day or night, weekends or holidays, with little or no warning.

Since events in a major emergency or disaster are not predictable, published emergency plans will serve only as a guide and may require modification in order to meet the requirements of the emergency.

Major emergencies or disasters may affect widespread areas; therefore, city, county, and federal emergency services may not be available. The college may expect a delay of up to 72 hours in receiving off-campus emergency help.

The goals of the plan are to protect lives and property and to restore instruction as soon as possible after a major emergency or disaster.

EMERGENCY OPERATION CENTER (EOC)

In the event of a disaster or major campus-wide emergency requiring a coordinated District wide response, an Emergency Operations Center (EOC) will be established in the Administration Building. The EOP will be responsible for directing the response to and recovery from an emergency or disaster.

INCIDENT COMMAND POST (ICP)

In the event of a disaster or major campus-wide emergency Incident Command Posts may be established near a specific incident to control the response. Incident Command Posts may also be established at the Upper Valley Campus or other District property as necessary. All Incident Command Posts report the District’s Emergency Operations Center (EOC).

MEDIA GUIDELINES FOR EMERGENCY SITUTATIONS

During an emergency only authorized spokespersons from the College Public Relations Office or the President's Office will speak to the media on behalf of the College. If you are approached by a media person, refer them to the Public Relations or President's office. Do not offer opinions or speculation to the media.


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EMERGENCY INFORMATION Immediately after a major emergency or disaster (such as an earthquake), there is often a great deal of confusion and anxiety. You should remain as calm as possible and remember the following: The college is committed to providing official emergency information as quickly as

possible and will use the following emergency communications methods:

Face to Face – Area Coordinators

Face to Face – Police Officers

Emergency Text Messages (SMS)

Official Emails

Phone Messages

College Website

Loudspeakers

Audible Alarms

Local Media

Flyers and Display Boards

In the first few minutes after an emergency, official information will likely not be available.

The information you receive will be very brief and may not have all the details you would like ... Do not let that keep you from acting.

You may also receive emergency information via word of mouth or other text messages from students and staff. Even though it is not official information, if you believe you are in danger then take action ... Do not wait for verification.

The phone system, if it is working, may be overwhelmed and should only be used for emergency calls.

In an disaster emergency, information about what has happened, what to do, and where to go will be available at the emergency assembly areas as quickly as possible. The location of the emergency assembly areas can be found on the inside of the front cover.

AlertU - Emergency Text Messages You can receive emergency text messages via your cell phone by signing up for AlertU. Sign up by going to www.nvcpd.org or via your cell phone by: Sending a text message

to 253788 (AlertU). In the body of the

message type NVC. After sending the

message you will receive an enrollment message that you must reply to with “Y” to confirm you want the service.

Your service plan needs to have SMS enabled as a feature. There is no cost for the service; however, standard message rates may apply.


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EMERGENCY PHONE TREE An effective way of providing emergency information to a large number of people is through the use of phone trees. The College encourages each department, division, or area on campus to develop a phone tree to communicate emergency information to the staff of that area. In an emergency supervisors will be notified by phone about the status of the college and what you should do. Supervisors should then use the phone tree to notify their staff. Creating A Phone Tree A phone tree can be created by using the provided 3x5 card template or by creating your own form. In either case start by:

1. Dividing the department, division, or area into groups no larger than ten, with one person designated as the primary caller for that group.

2. From within the group designate a back-up caller, who is responsible for making the calls if the primary caller cannot.

3. The supervisor for the area should have a phone tree which consists only of the primary and back-up callers.

The supervisor in the area starts by calling the primary callers (the back-up callers would be called if the primary is not available) and gives them the information which needs to be passed on. The primary caller then calls all the people on their list passing on the information. This process is followed each time new information needs to be passed on.

For a phone tree to be effective the primary caller should call no more than ten people. Phone trees greater than one to ten often result in an information bottle-neck and defeat the purpose of a phone tree, which is the quick dissemination of emergency information.

ACTIVATION The President (or designee) may activate emergency phone trees, whenever emergency information needs to be communicated to the college community.

Department: _______________________________________ Employee Name: ___________________________________ Primary Caller Back-up Caller Campus Extension: _______________ Home Number: (_________)__________________________ Cell Number: (_________)____________________________ Who Will Call This Person: __________________________ Date: ______________ Updated:____________


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PREPAREDNESS TIPS In a major disaster it is possible for the college to be without immediate outside assistance for up to 72 hours. Everyone at the College needs to prepare. For Faculty The instructor, as the authoritative figure in the classroom, can influence how students respond in an emergency. Calm, collected and clear directions by the instructors will have a calming effect. In order for an instructor to exhibit this controlled demeanor, they should mentally rehearse how to respond if an emergency occurs during classroom instruction. For example, in a major earthquake, they should instruct students to duck, cover, and hold on until the shaking stops and then direct students to the emergency assembly area. For Employees All college employees should react as calmly as possible and follow the directions of their department head or emergency plan. The response to and successful recovery from a disaster will depend on thoughtful and cooperative response by all campus personnel. For Students Every student should become familiar with the information on the Emergency Information Posters, which are located throughout campus. In an emergency, you should react as calmly as possible and follow the directions of your instructor or emergency personnel. For Department Heads Be prepared to coordinate a local emergency response in your area until other help arrives. Develop emergency plans for your Department or area that include:

Emergency checklists about shutting down and evacuating your area

An up-to-date emergency phone tree

Identified evacuation routes and where to meet at the emergency assembly area

Encourage employees to have a personal emergency kit on hand. Information about individual preparedness (Information can be found in the back of this guide or at www.ready.gov)

AREA COORDINATORS Area Coordinators are College staff members who have received specific training in how to respond to emergencies on campus. Area coordinators are part of the College’s official emergency response procedures and have the authority to direct the emergency actions of college staff and students. College staff should be ready to assist an Area Coordinator, if requested to do so. More information about Area Coordinators can be found on the web at www.nvcpd.org.


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DISASTER SERVICE WORKER California Government Code Sections 3100-3109 states in part, all public employees are considered Disaster Service Workers (DSW) when employed by any county, city, state agency or public district. The College is a public district. What is my responsibility as a DSW?

In a disaster, you are required to assist in the response to and recovery from a disaster. All employees of the District should view the DSW video at www.nvcpd.org, read the general overview of what it means to be a DSW and how to prepare for an emergency.

What duties might I be asked to perform as a DSW?

In most cases, you will be given a general assignment based on the needs of the College and your abilities. Examples of general job category duties you may be asked to perform include: clerical support, damage assessment, driver, food preparation, interpreter, etc.

What do I do if there has been a major emergency or disaster?

If you are at work:

Assist your class if you are teaching and then report to your supervisor. If you are in an office, execute your area response plan then report to your supervisor.

If you are at home or otherwise away from work:

Take care of your family and personal needs. Do not report to the College until contacted by your supervisor. Listen to the radio to receive possible reporting instructions:

Bay Area Radio Stations North Bay Radio Stations San Francisco - KNBR (680AM) Napa - KVON (1440AM) San Francisco - KCBS (740AM) Vacaville - KUIC (95.3FM) San Francisco - KGO (810AM)

Emergency Procedures Reporting Emergencies

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REPORTING EMERGENCIES

The College Police can be contacted from campus phones in three ways:

911 - EMERGENCY HELP Dialing 911 will put you in contact with Napa County Central Dispatch, who will contact the College Police and other necessary help. You should call 911 when:

You see a violent criminal act.

You see someone being attacked.

Someone stops breathing or has a heart attack.

511 - Urgent Assistance Dialing 511 will put you in contact with the college dispatch center or the on-duty officer. You should call 511 when:

You see or encounter a person acting suspiciously.

You are the victim of a theft or other non-violent crime.

Someone is hurt … but does not require an ambulance.

Ext. 3333 - Routine Assistance Ext. 3333 is a business phone number for the College Police. It should be used for routine business. You should call 3333 when:

You have a question about a parking citation or issue.

You are looking for lost and found property.

511 will not work from cell phones or pay phones. To contact the College Police from a cell phone call 253-3333.

EMERGENCY PHONES Emergency phones are located throughout the campus and in some classrooms. The phones can be used to contact 911

for emergencies or 511 for urgent help.

Outside Tower Phone Wall Phone Classroom Phone

Emergency Procedures Action Guide

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VIOLENT CRIME IN PROGRESS If you are the victim of a violent crime, such as assault, robbery, theft, or sexual assault.

PROTECT YOURSELF!

DO NOT TAKE UNNECESSARY CHANCES!

AVOID UNNECESSARY RISKS!

Once it is safe to do so call 911 as soon as possible and supply the following information:

What happened? (nature of the incident) Who did it? (description of people involved) Where did it happen? (location of incident) What property was involved, if any?

SOMEONE ACTIVELY SHOOTING If you hear gunfire, the first course of action is to take cover. Your best chance to avoid injury is for you to remove yourself from the sight of the shooter. This can be done in several ways:

If you are in a room, close and lock the door, if possible, barricade the door and then spread out inside the room, hide behind something solid, turn out the lights and be quiet.

If walking down a hallway move around the corner and look for an open door to leave through or a room to hide in.

If outdoors, get behind something like a wall or large tree and stay there until told to leave by the police.

If you are in a parking lot, hide between cars and crouch next to the engine area near the front wheel.

If the shooter enters your area, assume their intentions are lethal. Do whatever it takes to survive ... Your life depends on it even if you have to fight!

If you can safely call 911, then do so. DO NOT assume that someone else has called. Be prepared to tell 911:

Your name and location

Describe the shooter’s clothing (think shirt, pants, hat, glasses, etc.) and what they look like (think height, weight, hair color, etc.).

Where was the shooter and what direction the shooter headed.

Injuries to yourself and others around you.

Choose To Survive!

Additional information about what to do is available on-line at www.nvcpd.org by viewing “Shots Fired On Campus.”


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SUSPICIOUS PERSON If you witness a criminal act or notice a person acting suspiciously on campus, immediately call the College Police at 511. Supply the following information:

What they are doing?

What do they look like?

Where are they?

PSYCHOLOGICAL CRISIS / DISRUPTIVE BEHAVIOR The Napa Valley College Crisis Assessment Team is made up of individuals from College Police, Student Services, and Counseling who have specific training in how to respond to disruptive situations. The College Police are the designated first responder for campus crisis intervention and should be called to the scene whenever a disruption or crisis occurs. The College Police will notify the Crisis Assessment Team. When dealing with a person who is having a psychological crisis:

Avoid invading their personal space (within arm’s reach) of the person.

Do not get "hooked" into defending your credibility.

Do not allow your “buttons” to be pushed.

Do not threaten or ridicule the person.

Do not get into an argument with the person.

Do not raise your voice; use a calm and clear voice.

CIVIL DISTURBANCE OR DEMONSTRATION Most campus demonstrations will be peaceful. Attempt to carry on with business as normally as possible. Avoid provoking or obstructing demonstrators. No action is necessary unless one of the following conditions exists:

Interference with the normal operations of the college

Prevention of access to offices, buildings, or other facilities

Threat of physical harm to persons or damage to facilities

If any of these conditions exist, the College Police should be notified at 511. The College Police will be responsible for contacting and informing the President.


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FIRE Know the location of fire extinguishers, fire exits, and alarm systems in your area and know how to use them. If you discover a fire: Safeguard life and isolate the fire by closing all doors on your way out of the room.

Do not lock the doors.

Report fire or smoke by activating the nearest fire alarm. Call the Fire Department by dialing 911 from the nearest telephone or emergency

phone. Slowly state, "I want to report a fire." Give your location (building, floor, room number). Do not attempt to fight a fire alone; report it immediately to 911. Firefighting should

be delegated to trained firefighters, with the possible exception of a minor fire that could be quickly and easily extinguished by a portable fire extinguisher.

Keep fire lanes and sidewalks clear for emergency personnel. Be aware of hazardous materials in your area and any special firefighting

precautions that should be observed. When the building evacuation/fire alarm is sounded or when you are told to leave

by the College Police or emergency personnel, walk quickly to the nearest marked exit and alert others to do the same.

Assist disabled persons tin evacuating the building! Do not use elevators during

a fire. Notify emergency personnel if you suspect someone may be trapped inside the

building.

Smoke is the greatest danger in a fire. Stay near the floor where the air will be more breathable. If you are trapped in a building during a fire, if a window is available, open or break the window and place an article of clothing (shirt, coat, etc.) outside the window as a marker for emergency personnel.


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EARTHQUAKE PREPAREDNESS Faculty and supervisors should inform students and staff of how to protect themselves before an earthquake. Information is available from the College Police, Ext. 3330.

DURING AN EARTHQUAKE If indoors, drop, take cover under a desk, table, etc. and hold on. Stay away from glass windows, shelves, and heavy equipment.

If outdoors, move quickly away from buildings, utility poles, and other structures. Always avoid downed power or utility lines because they may be energized.

If in an automobile, stop in the safest place available, preferably an open area away from power lines and trees. Stop as quickly as safety permits but stay in the vehicle for the shelter it offers.

After the initial shaking stops, evaluate the situation and if emergency help is necessary, call 911 or 511. Protect yourself at all times and be prepared for aftershocks. If the building evacuation/fire alarm is sounding or if you are told to leave by the College Police, Area Coordinators or emergency personnel, walk quickly to the nearest marked exit and alert others to do the same. Once outside, move to a clear area at least 100 feet away from the building. Keep streets and walkways clear for emergency vehicles and personnel. Listen for instructions from the College Police. If it is necessary, you will be instructed to go to an emergency assembly area where you will receive further information about local conditions and exit routes from campus. Be alert for hazards such as building damage, gas leaks, fires, broken utility lines, spilled chemicals, and other potentially harmful materials.

Do not return to an evacuated building unless directed to do so by the College Police or emergency personnel. Do not use the telephone, except for emergency calls. Do not use matches or other open flames until you are certain there are no dangerous fumes present. Do not operate electrical equipment if gas leaks are suspected. Do not touch downed power lines.


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BOMB THREAT Bomb threats usually occur by telephone. If you receive a bomb threat, remain calm and attempt to obtain as much information as possible from the caller by using the bomb threat checklist on the next page.

If you cannot use the checklist, immediately write down the following information after the call:

Time of call

Age and gender of caller

Speech pattern, accent, or other traits

Emotional state

Background noise

If you receive a bomb threat over the phone, immediately call the College Police at 511.

SUSPICIOUS OBJECT

If you observe or find a suspicious object or potential bomb:

Do not handle or move the object!

Do not use cordless or cellular phones near the object.

Do not turn any electrical switch on or off, this includes computers and copiers.

Leave the area immediately and from a safe place call the College Police at 511.


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BOMB THREAT CHECKLIST WHEN THE PERSON IS ON THE PHONE ASK ....

1. When is the bomb going to explode? ____________________________________

2. Where is the bomb right now? _________________________________________

3. What does the bomb look like? _________________________________________

4. What kind of bomb is it? ______________________________________________

5. What will cause it to explode? __________________________________________

6. Did you place the bomb? YES NO, Why? _______________________________

7. What is your name? _________________________________________________

8. Where do you live? __________________________________________________

9. Check caller ID for phone number. ______________________________________

After the phone call (Check as many as apply)

Time of Call: ___________ AM / PM Number Called: _______________________ Did the caller ask for anyone specific? NO YES, Who? _______________________

After the call IMMEDIATELY call the College Police - 511

Background Sounds Office Machinery Factory Machinery Street Noises Animal Noises Static Voices in Background Music in Background Local Call Long-distance Call Cellular Phone Other _______________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________

Caller’s Voice Calm Nasal Angry Stutter Excited Lisp Slow Raspy Rapid Deep Soft Ragged Loud Crying Normal Accent Slurred Familiar Disguised/Distinct Clearing Throat Deep Breathing Cracking Voice Laughing Voice

Threat Language Well Spoken (Educated) Message Read By Threat Maker Foul Language Irrational Language Taped Message Incoherent Message Remarks _____________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________ _______________________


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EXPLOSION OR SIMILAR INCIDENT In the case of an explosion or similar incident on campus, take the following actions:

Immediately, drop, cover under a desk, table, etc. and hold on. Stay away from glass windows, shelves, and heavy equipment.

After the effects of the explosion have subsided, call 911. Give your name and describe the location and nature of the emergency.

If necessary, activate a fire alarm.

Evacuate the building as described on pages 19 - 20 of this guide. Listen for instructions from the College Police or emergency personnel.

An incident command post may be set up near the emergency site. Keep clear of the command post unless you have important information to report. DO NOT return to an evacuated building unless directed to do so by the College Police, emergency personnel or an Area Coordinator.

HAZARDOUS MATERIAL RELEASE Call the College Police immediately at 511 to report accidents that involve chemical spills or leaks or other dangerous substances.

When reporting, be specific about the nature of the material involved and the location. The College Police will contact the necessary specialized authorities and medical personnel.

The instructor or supervisor should evacuate the area at once and seal it off to prevent further contamination until emergency personnel arrive.

Anyone who may have been contaminated should stop and remain in the vicinity. Make sure that each person's name and location is given to a College Police officer or emergency responder.

If necessary or if directed to do so by emergency personnel, activate the building fire alarm.


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WORKPLACE VIOLENCE Most acts of workplace violence do not occur in a vacuum or without warning; there are generally warning signs that precede the event. The risk of workplace violence can be minimized by careful observation and documentation of an individual's behavior, such as:

Boundary Crossing which includes pushing the limits of acceptable workplace behavior and continual testing established rules

Chemical Dependence upon alcohol and/or drugs, which may create paranoia and aggressive behavior

History of Violence which is the best predictor of violent behavior

Inconsistent Work Patterns and Attendance Problems including periods of very high and very low work productivity, as well as unexplained or improbable excuses for absences

Pathological Blaming by people who cannot take responsibility for their own actions, will not admit wrongdoing, and always blame others, the college, or the system

Unusual / Changed Behavior including verbal outbursts, inappropriate remarks, and threats such as, "they'll regret this."

Workplace violence situations are often very complex, and you are not expected to handle the situation without assistance. If you think a workplace violence situation is developing, call the College Police at Ext. 3333 or Human Resources at Ext. 3360

CONDUCT FOR EMPLOYEES TAKEN HOSTAGE Try to stay calm and attempt to slow things down. Be alert to situations that you can utilize to your advantage, such as getting the abductor to see you as a person, not a thing. Remember that the primary objective of the college, College Police, and police officials will be to secure your safe release as quickly as possible. Do not discuss what action your family, friends, or employer may take. Generally, do not expect a good opportunity for escape. Attempts to escape should not be made unless you think your life is in imminent danger. Avoid making provocative remarks to your abductor. They may be an unstable individual who could react explosively and are likely to become violent and abusive. Try to establish some kind of rapport with your captor. If you see someone taken hostage, immediately call 911.


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UTILITY PROBLEM / FAILURE

PLUMBING FAILURE/FLOODING

Cease using all electrical equipment.

Notify Facilities at Ext. 3340 or, if no answer call College Police at 511. GAS LEAK

Cease all operations.

Do not switch lights on or off.

Evacuate the area.

Call College Police at 511. VENTILATION PROBLEM

If necessary, cease all operations and evacuate the area.

Notify Facilities at Ext. 3340 or if no answer call College Police at 511. ELEVATOR FAILURE

If you are trapped in the elevator, use the emergency phone to call for help.

Turn on the emergency alarm located on the front panel, which will signal for help.

BLACKOUT/ POWER FAILURE If a blackout or power failure occurs during daylight, the college will remain open. The phone and emergency systems will continue to operate and most rooms on campus will have enough ambient light to continue activities. If a blackout or power outage occurs after dark, classes may be excused after 15 minutes. When the lights go out, please remain calm, use whatever light sources you have, and wait in your room or area. Wait for 15 minutes. If the lights have not come back on, you should have your students or staff make their way to their cars and leave the campus. Please remind people to:

Walk to their cars in groups and use caution.

Look out for other people walking to their cars when driving out of the parking lots.

Treat any intersection without working signal lights as a 4-way stop.

Some classrooms and offices are equipped with an Emergency Light Stick box, which contains two light sticks, which can be removed and used as a light source.


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MEDICAL EMERGENCIES & FIRST AID

In the event of a medical emergency on the main campus:

Life Threatening (Not Breathing, Unconsciousness, Heart Stops) ~ Call 911

Urgent (Bleeding, Shortness of Breath, Disorientation, Seizures) ~ Call 511

Non-Urgent (Illness or Minor Injuries) ~ Call 259-8005 Student Health Center

Stay with the person until emergency help arrives and render first aid, if you are trained to do so. At the Upper Valley Campus or off-campus location if you encounter a life-threatening or urgent medical emergency, tend to the person and have another person contact 911. They should tell the 911 center what is going on, where you are, and then stay on the phone until told to hang up by the 911 operator.

Injury/Illness Reporting Procedures Employees of the District are required to report work related injury or illness to their supervisor. The supervisor should immediately report the injury to the Office of Risk Management and complete the Supervisor’s First Report of Injury. If the employee seeks medical care and/or misses more than 1 working day, they must complete a DWC-1(Workers’ Compensation claim) form. All the forms may be obtained from the Office of Risk Management at ext. 3349.

Emergency Procedures Evacuation

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SHELTER-IN-PLACE A building may be temporarily closed in response to a problem or security threat near a building. The purpose is to convert the building into a locked, secured and safe environment to shelter in until the problem is resolved.

Close and, if possible, lock the classroom or office door.

Leave your cell phone on, but put it on silent.

Continue teaching or working and wait for official information on what to do.

Students and staff in hallways should seek shelter in the gym and wait for official information.

LOCKDOWN A lockdown is immediate action taken in response to an active shooter incident. Such an incident can occur anytime, anywhere, to anyone, and it will be unlike anything you have ever experienced. Active shooter incidents happen very rapidly, which means you may or may not get an “official” lockdown warning. You need to take immediate action; do not wait for an official notice.

Call Out – to 911. Don’t assume some-one else has done it. Tell 911 dispatcher where you are and what you saw.

Hide Out – If you can’t get out, then find a place to hide. Lock the door if you can. Turn out lights and be silent. Put cell phones on vibrate. Don’t peek out – wait for the police.

Keep Out – If the door can’t be locked, then block the door with whatever you can. If the door opens out, then use belts to tie the door to heavy objects.

Spread Out – DO NOT huddle together. Remain calm and stay focused on survival.

Take Out – If the shooter enters your area, assume their intentions are lethal. Fight or do whatever it takes to survive ... Your life depends on it.

Also see what to do on page 7 of this guide if SOMEONE IS ACTIVELY SHOOTING near you.

Additional information about what to do is available via a pamphlet or on-line at www.nvcpd.org and by viewing “Evacuation - Shelter In Place - Lockdown” video.


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EVACUATION PROCEDURES In a disaster or major emergency, evacuation of a specific building may be necessary. Classes, departments, and offices in every building should agree in advance on an outdoor meeting place away from the building. A building evacuation will occur when a fire alarm sounds or upon notification by the College Police or emergency personnel.

Be aware of all marked exits from your area and building. Know the routes from your work area.

If necessary or if directed to do so by College Police or emergency personnel, activate the building fire alarm.

CAUTION: Building fire alarms may stop ringing; even if they stop, continue the evacuation.

When the evacuation/fire alarm sounds or when told to leave by the College Police or emergency personnel, walk quickly to the nearest marked exit and ask others to do the same. DO NOT use elevators unless directed.

Once outside, move to a clear area that is at least 100 feet away from the affected building. Keep streets and walkways clear for emergency vehicles and personnel.

If requested, assist emergency personnel.

An emergency command post may be set up near the emergency site. Keep clear of the command post unless you have important information to report.

DO NOT return to an evacuated building unless directed to do so by College Police or emergency personnel.

If an extended evacuation is necessary, you should go to the college’s emergency assembly areas, where information and assistance will be provided. The location of the emergency assembly areas can be found on the inside of the front cover. In the event of extended nighttime evacuation you should assemble at the college’s flagpoles.

BUILDING STATUS If buildings are damaged in an earthquake or other emergency, they will be inspected as soon as possible and posted with a red “CLOSED” or green “OPEN” sign. DO NOT re-enter a building that does not display a status sign.


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EVACUATION OF PERSONS WITH DISABILITIES The following guidelines should be considered in evacuating persons with disabilities:

FIRST, communicate the nature of the emergency to the person.

SECOND, ask the person how you can assist.

THIRD, if possible evacuate mobility aids and assistive devices with the person (i.e. crutches, wheelchairs, etc.).

Visual Impairments Describe the nature of the emergency and offer to guide the person to the nearest emergency exit. Have the person take your elbow and escort them, while advising of any obstacles, such as stairs, narrow passageways, or overhanging objects. When you have reached safety, orientate the person to where you are and ask if further assistance is needed. Hearing Impairments Most buildings are not equipped with flashing light alarms, and persons with impaired hearing may not perceive that an emergency exists. Communicate with the person by writing a note or using simple hand gestures. Allow the person to see your face when speaking, in case they can read lips. Persons Using Wheelchairs Ask the person what method of assistance they prefer. Some people have minimal ability to move, and lifting them may cause injuries to them. Some persons using wheelchairs have respiratory complications; remove them from smoke or fumes immediately. If the disabled person wants to be moved in his or her wheelchair, keep the following considerations in mind:

With Their Wheelchair

Ask if they want to move forward or backward over curbs.

Wheelchairs have many movable or weak parts.

Some persons have no upper trunk or neck strength.

Power wheelchairs have very heavy batteries; an evacuation chair may be needed and the chair retrieved later.

If a seatbelt is available, use it!

DO NOT attempt to move a person in a wheelchair by yourself; seek help.

Without Their Wheelchair

Use the evacuation chair as described on the pages 21-22 of this guide.

Ask if they can move their extremities or do they need help.

Ask if the seat cushion or pad is necessary.

If possible move the wheelchair with them, but NOT with them in it.

Ask what is necessary for after-care


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EVACUATION CHAIR (Evacu-Trac)

In many of the multi-story buildings you will find an evacuation chair in a cabinet near the evacuation assembly area for persons with disabilities. The chairs are designed to be operated by one person. To operate the chair:

Step One

Remove the Evacu-Trac from the storage cabinet and place the unit on a flat surface.

Grasp the handle and pull it up in a quick, smooth motion.

This will lock the Evacu-Trac in the open position.

Step Three

Transfer passenger from their wheelchair to the Evacu-Trac.

Three Velcro straps are provided for securing the passenger.

These straps help immobilize an injured person or help transport a person with no upper body control.

The lower torso straps allows a younger passenger to be well secured while being transported in the Evacu-Trac.

Step Two

The Evacu-Trac brake is normally on. To descend the stairs, release the brake by slowly squeezing the brake lever.

Descent speed can be slowed by reducing pressure on this lever.

A governor limits the maximum descent speed to about three feet per second, allowing even a small attendant to safely transport heavier riders.

1

2

3


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EVACUATION CHAIR (Evacu-Trac) ~ Contained

Step Four

On stairs, the tracks securely grip the stair noses and control the descent speed regardless of the stair covering.

On flat surfaces, Evacu-Trac can be pushed on its wheels as easily as a stroller.

This features allows the user to be transported to an area clear of the emergency rather than to an area of refuge.

Step Five

It is recommended to use the inside of the stairway to allow room for other traffic and to make it easier to turn corners at stairway landings.

To turn the Evacu-Trac on flat surfaces, the attendant pushes down on the handle and pivots the unit on the rear auxiliary wheels.

Step Six

Once clear of the emergency area, park the Evacu-Trac on a flat surface and engage the brake by releasing the bar.

Transfer the person back to their wheelchair.

4

5

6

Meet with household members and discuss the dangers of fire, severe weather, earthquakes, and other emergencies.

Discuss how to respond to each disaster that could occur.

Discuss what to do about power outages and personal injuries.

Draw a floor plan of your home. Mark two escape routes from each room.

Learn how to turn off the water, gas, and electricity at main switches.

Post emergency telephone numbers near telephones.

Teach children how and when to call 911, police, and fire.

Instruct household members to turn on the radio for emergency information.

Pick one out-of-state and one local friend or relative for family members to call if separated by disaster (it is often easier to call out-of-state than within the affected area).

Teach children how to make long distance telephone calls.

Pick two meeting places, one near your home in case of a fire, one outside your neighborhood in case you cannot return home after a disaster.

Keep family records in a water-and fireproof container.

Create an Emergency Plan

Gather supplies you might need in an emergency. Store them in an easy-to-carry container, such as a backpack or duffel bag. Include:

A supply of water (one gallon per person per day). Store water in sealed, unbreakable containers. Identify the storage date and replace every six months.

A supply of non-perishable packaged or canned food and a non-electric can opener.

A change of clothing, rain gear, and sturdy shoes.

Blankets or sleeping bags.

A first aid kit and prescription medications.

An extra pair of glasses.

A battery-powered radio, flashlight, and plenty of extra batteries.

Credit cards and cash.

An extra set of car keys.

A list of family physicians.

A list of important family information; the style and serial number of medical devices, such as pacemakers.

Special items for infants, elderly, or disabled family members.

Prepare a Disaster Supply Kit

For more preparedness information go to www.ready.gov

For additional information about what to do in an emergency go to:

www.nvcpd.org

Emergency – 911 Violence, Ambulance, Fire

Urgent Help – 511 Suspicious Situation

Routine Help – 3333 Parking Issue, Lost & Found, Etc.

Calling For Help On CampusCalling For Help On CampusCalling For Help On Campus

NVCPS-PAM-16 (2010)

Napa Valley College Police Department

2277 Napa – Vallejo Highway

Napa California 94558

(707) 253-3330

www.nvcpd.org

emergency procedures - napa valley college · 2014. 10. 21. · emergency procedures general...

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