emergency power sop

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TEMPORARY EMERGENCYTEMPORARY EMERGENCY

POWERPOWER

STANDARD OPERATINGSTANDARD OPERATING

PROCEDURESPROCEDURES

2010

July 2006

U.S. ARMY CORPS OF ENGINEERSU.S. ARMY CORPS OF ENGINEERS


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TABLE OF CONTENTS

POWER SOP

Page

1. Purpose 1

2. References 1

3. Applicability/Responsibility 1

4. Intergovernmental Team 1

5. Staffing and Other Resource Requirements 2

6. Planning Considerations 10

7. Procedures 14

Phase I - Preparedness 14Phase II - Activation 17Phase III - Execution 19Phase IV - Mission Transition and Closeout 25

Appendices

Title Appendix - Page

Team Members Keys to Successful Execution A - 26Essential Elements of Information (EEIs) B - 39Forms C - 41

Verbal Mission Assignment Memo - 41Request for Federal Assistance (ARF) - 42Mission Assignment Task Order - 44Right-Of-Entry for Emergency Power Activities - 46Release of Liability - 47

Recommended PRT IT Equipment List D - 48ESF#12 Information Paper E - 49249th EN BN Position Descriptions F - 52SME and PRT Position Descriptions G - 56COR Training Requirements H - 77Pre-Scripted Mission Assignments I - 80ENGLink Power Module Quick Guide J - 85Annex L to OPORD 2009-10 K- 87

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TABLE OF CONTENTS

249th EN BN NRF Deployment Team Configurations L - 90PRT Deployment Team Configurations M- 91

Emergency Power ACI Deployment Configurations N - 92249th EN BN Information Paper O - 93Emergency Power Information Paper P - 98ACI Power Contract Administration Guide Q -101Power Interagency Task Force (Appendix under development) R -State and Territory Specific Guidelines - Florida, American Samoa, CNMI and

Puerto Rico, (Call an SME for assistance) S - 114

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EMERGENCY POWER SOP

1) Purpose

This Standard Operating Procedure (SOP) details procedural guidance on how to

conduct the Emergency Power mission

2) References

All Hazard OPORD 2009-10U.S. Army Corps of Engineers (USACE) Advanced Contract Initiative (ACI)Contracts for Emergency Power (Three regional contracts in ENGLink)USACE Contract Admin. Guide for ACI Emergency Power ContractNational Response Framework (NRF)National Incident Management System (NIMS)USACE ESF #3 Field Guide

249

th

EN BN Prime Power Inspection FormUSACE Right of EntryUSACE Environmental Baseline Assessment FormUSACE Readiness Support Center (RSC) e-college programHQ legal opinion for ROEEM385-1-1

3) Applicability/Responsibility

a) Document Owner Great Lakes and Ohio River Division (LRD)

b) Subject Matter Experts (SMEs)

c) Planning and Response Teams (PRTs)

(i) NAP North Atlantic Division, Philadelphia District(ii) LRP Great Lakes & Ohio River Division, Pittsburgh District(iii) SAS South Atlantic Division, Savannah District(iv) POH Pacific Ocean Division, Honolulu District(v) MVM Mississippi Valley Division, Memphis District(vi) SWT Southwest Division, Tulsa District(vii) NWW Northwestern Division, Walla Walla District

d) Customer FEMA, states, and US Territories

e) 249th EN BN Prime Power

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f) ACI Contractors IAP Worldwide Services, Inc., Contract Number W911WN-09-D-0001, for Geographic Area I (FEMA Regions I, II, III, IV, V, Puerto Rico, and the VirginIslands); and Contract Number W911WN-09-D-0002, for Geographic Area II, (FEMARegions VI, VII and VIII) Kellogg, Brown, and Root Services, Inc., Contract NumberW911WN-09-D-0003, for Geographic Area III (FEMA Regions IX, X, Alaska, Hawaii, and

Guam).

4) Intergovernmental Team. Emergency Power has a continual interface with states,FEMA, DOE, and industry to accomplish the mission. The power community does not holdseparate forums, but integrates on a continual basis.

5) Staffing and Other Resource Requirements.

a) The Power PRT, 249th EN BN and ACI Contractor deployment configurations arelisted in Appendices L, M and N, and SME and PRT Position Descriptions are listed inAppendix G.

b) SME. The SME can work at all levels (JFO, RFO, or Staging Area). If the SMEis assigned to work only at the JFO, they report to the ESF #3 Team Leader. Otherwise, theywork for the RFO Commander.

(i) Responsibility. The Emergency Power SME can cover a wide range ofactivities, but are primarily focused on two major focus areas: 1) Coordination with, andeducation of Federal, State and local partners on the execution requirements of the USACEemergency power mission under the National Response Framework (NRF); and 2) workingwith the deployed Emergency Power PRT to ensure consistent, effective, and efficientmission execution activities are occurring. The Power SME is not expected to perform theroles of any PRT member, but instead to coach, mentor, and train them to perform their jobduties as required. The SME may find themselves deployed to a variety of locations include,but not be limited to an impacted State EOC, FEMA IMAT, NRCC, JFO, RFO, or StagingArea and must possess a working knowledge of the organizations at those locations theywould be working.

(ii) Relationships: The SME will serve as an interface between all parties duringthe execution of the power mission.

(iii) Personnel Requirements. The SME must have full knowledge of the NRF,FEMA operations, PL 84-99 authorities, and operational dynamics of a JFO/RFO/StagingArea, and the ACI Power contract. He/she must understand the mission flow and whatactions are required at each stage to accomplish the power mission. He/she should haveadequate experience serving at all levels within the power mission (i.e. mission activities atJFO/RFO/Staging Area).

c) Mission PRT composition and description of duties: The staffing of the PRTs isdesignated as team types I, II, and III to provide an adequate number of personnel to

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(2) Relationships: The AO is on the ESF #3 MT staff, and has authority topass taskings to the supported Division and responding organization. The AO may findthemselves deployed to a variety of locations include, but not be limited to an impacted StateEOC, FEMA IMAT, NRCC or the JFO. The AO is the Corps liaison with FEMA and all JFOagencies for the power mission. The AO serves as the primary point of contact at the JFO for

all activities pertaining to the assigned mission. In addition, the AO will serve as the primaryliaison between the JFO and RFO. The AO works with the Mission Manager on specializedissues to assure appropriate actions are accomplished. The Mission Manager and the AOmust work very closely as a team to execute effectively.

(3) Personnel Requirements: The AO must have full knowledge of theNRF, FEMA operations, PL 84-99 authorities, and operational dynamics of a JFO.

(ii) Prime Power C2 Node: The 249th EN BN C2 node works in the ESF #3 MTof the JFO and supports the ESF #3 Team Leader.

(1) Responsibility: The 249th EN BN C2 is responsible for assisting theAO in coordinating the mission requirements with the State, FEMA, FCO, and the otherESFs to determine the total scope of the mission. The 249th EN BN C2 is responsible forproviding technical expertise on Prime Power capabilities and power related issues. Theyalso advise the Commander, 249th EN BN (PP) on the proper Prime Power personnelrequirements within the disaster area.

(2) Relationships: The 249th EN BN C2 reports to the ESF #3 TeamLeader and coordinates with the AO. After coordinating with the appropriate personnelwithin the JFO, the 249th EN BN C2 (in concert with the AO) will provide the MM aprioritized list of emergency power requirements.

(3) Personnel Requirements: The 249th EN BN C2 must have fullknowledge of the NRF, FEMA operations, and operational dynamics of a JFO.

(iii) Mission Manager. The Mission Manager (MM) works at the staging area toeffect mission execution.

(1) Responsibility: The MM is ultimately responsible for total missionexecution. The MM works in the Staging Area for the RFO Commander via the in-placeUSACE response organizations chain of command. The MM must be knowledgeable of theACI contract, staging area operations, ENGLink Emergency Power database, and generatorinstallation methods. The MM is the focal point for coordination of all players in the mission.The MM must be familiar with the procurement process and have the ability to communicatemission requirements to Contracting, Engineering, Emergency Management, and othersupported response organization elements. Functionally, the MM represents one-fourth of thetotal PRT. The AO scopes the total mission and coordinates the mission assignment fromFEMA and typically enters mission taskings into the ENGLink power database. The MMensures the MS is properly accounting Pre-Installation Inspections (PIIs) tasked to, and

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completed by, the 249th EN BN or entering PII data furnished by the ACI contractor, and isworking with the CS to efficiently issue task orders to the contractor. Also, the MM ensuresthe proper contracting support is in-place with the CS, and the Logistics Specialist (LS)receives and provides quality assurance on the haul, install and maintenance contract(s) and isaccounting for all property received. This four-way relationship gives each team member a

specific duty within the mission. All four elements must work together effectively toaccomplish the mission. The MM position requires strong leadership skills, to manage a fastpaced and complex environment, and demonstrate knowledge of the USACE contractingprocesses. The MM must be trained as an integral part of the Emergency Power PRT, fullyknowledgeable of the contracting, coordination, and reporting requirements.

(2) Relationships: The MM must be familiar with the procurement processand have the ability to communicate mission requirements to Contracting, Engineering,Emergency Management, and other district elements. The MM coordinates with the ContractSpecialist (CS) to ensure adequate contracting support is provided. The MM also coordinateswith the Logistics Specialist (LS) to ensure adequate quality assurance on the haul, install and

maintenance contract.

(3) Personnel Requirements: The MM position requires an aggressive,can do manager. The MM for this position should have technical expertise and knowledgein the areas of power systems, power generation, and installation. The MM must be trained asan integral part of the Emergency Power PRT, fully knowledgeable of the contracting,coordination, and reporting requirements. Specialized training and authorization is requiredfor the MM to be a COR for the ACI contract (refer to appendix H).

(iv) Mission Specialist. The Mission Specialist (MS) works at the stagingoperations and assists the MM in all aspects of the mission.

(1) Responsibility. The Emergency Power MS is primarily responsible forensuring the ENGLink power mission database, or other database being used, is maintainedand kept current for mission execution. As part of those duties the MS coordinates with theAO and MM to identify new taskings issued, the elements of the 249th EN BN (or the ACIcontractor) at the Staging Area for assignment and quality control of Pre-InstallationInspections (PIIs), the LS and 249th Yard Dog to assign staging area generators into thedatabase and further assignment of generators to specific installation requirements, and the CSto ensure ACI taskings for installs, de-installs and other service requirements arecommunicated rapidly and efficiently to the ACI. Another duty of the MS is to act as overalloffice manager of all power mission related staging area electronic and hard copyfiles/records. The incumbents alternate role is serving as backup to the Emergency PowerMM and serves in his/her behalf during those periods when the MM is absent. TheEmergency Power MS is viewed as the primary resource for reporting of critical informationincluding Essential Elements of Information (EEIs) to the MM, AO and ML. The incumbentshould be knowledgeable of the EEIs for his/her mission. The Emergency Power MS needsto be sensitive to meeting extremely short time schedules for executing database driven workitems as dictated by the scope and severity of the assigned mission. The MS requiresknowledge of the contracts, staging areas, location of critical facilities, power requirements,

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scopes of work, etc., in order to extract the essential elements of information and requiredcritical data. Be very familiar with computer automation including establishment and use ofdatabases during the mission assignment.

(2) Relationships. Same as MM.

(3) Personnel Requirements. Same as MM. The MS must be familiar withthe appropriate computer software (including databases) to manipulate and produce thevarious reports required.

(v) Contract Specialist. The Contract Specialist (CS) is physically located in theStaging Area.

(1) Responsibility. The Emergency Power PRT Contract Specialist hasseveral principal roles to perform to ensure successful execution of the power mission asfollows:

- Coordination with the applicable Contracting Officers (COs) in the supportedDistrict, Pittsburgh District (power mission deployment coordinating office) and/orPhiladelphia District (if generator leasing/rental is required) to ensure propercorrect ACI, or other, contract actions are in place and monitor on a daily basis asrequired to support the needs of the power mission.- Coordination with the PRT LS/QAs to ensure daily documentation ofdeployed/mobilized contract assets are performed and properly documented.- Coordination with the PRT MS to ensure contract taskings are documented andissued by the CS or designated USACE COR to the contractor in a timely manner.- Execute physical and financial completion of any and all contract actionsrequired during the execution and performance of the power mission. Duties to beperformed by the CS while executing these above roles may include, buy may notbe limited to: development of required procurement action (ACI or other) scopesof work and Government Estimates, development of any required acquisition plansfor non-ACI procured contract support as applicable, ensuring the properexecution of contract actions through USACE procurement software processes,monitoring daily burn rate of contracts, maintenance of contract files to supportbillings, preparing reports related to contract actions as required by the MM, etc.The Contract Specialist (CS) is physically located in the Staging Area and will actas the COR for the mission.

(2)Relationships. The CS will advise the MM on the status of the ACI contract.The CS will coordinate with the LS to ensure proper payment is made for thework performed by the contractor(s).

(3)Personnel Requirements. The CS should be from the 1102 series.

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(vi) Logistics Specialist. The LS is physically located in the Staging Area andmay act as the COR for the mission.

(1) Responsibility. The LS responsibility is to maintain a daily inventory of

contractor resources onsite to include labor force and equipment. He willalso receive the generators and supporting Bills Of Material (BOM) at thestaging area, coordinate storage, assure property accountability, facilitatedelivery by providing COR/Quality Assurance (QA) on the haul, install andmaintenance contract (such as Petroleum-Oil-Lubricant (POL) products,consumables, or repair parts), and provide status reports. The LS isresponsible for the physical transition/closeout of the mission. If the LS isthe COR, the LS also will be responsible for the fiscal closeout of thecontract by reviewing and approving invoices.

(2) Relationships. The LS coordinates all taskings with the MM. The LS

supports the MM by providing status reports as to inventory and delivery.The LS coordinates with the MS/MM on QA actions and interfaces with theFEMA Property Book Office and the contractors staging area manager.

(3) Personnel Requirements. The LS must be an effective manager. It isrecommended that the LS have the appropriate training required to obtain an appointment as aCOR from the contracting officer.

(vii) Mission Liaison. The Mission Liaison (ML) is located at the RFO and willact as a liaison between the RFO and the staging area.

(1) Responsibility. The ML is the reporting arm of the Power PRT to theRFO Commander. He/she keeps the RFO Commander and his/her staff updated on all aspectsof the Power Mission. Also, the ML is responsible for all mission administrativerequirements as well (e.g., ensuring data is entered into ENGLink, coordination with homeduty station EOC for travel orders for the PRT, their labor codes, tracking of funds, and PRTtime sheets). Further, the ML reviews any required ACI contract submittals and attendsmeetings and presents briefs those in attendance on the power mission as required, andupdates ENGLink SitReps as needed. The ML needs to maintain constant communicationwith the MM and MS at the Staging Area.

(2) Relationships. The ML needs constant communication with the MM atthe staging area and the Action Officer at the JFO.

(3) Personnel Requirements. The ML should have good verbalcommunication skills and be knowledgeable of ENGLink and presentation software.

(viii) Quality Assurance Representative (QA). The QA is located at the stagingarea and will provide quality assurance of the contractors performance.

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(1) Responsibility. The Emergency Power Quality Assurance (QA)representative performs a variety of duties in support of emergency power missionrequirements, including, but not limited to: assisting the Logistics Team Member (LS) and/orQuality Assurance Supervisor (QAS) performing daily inventories of ACI resources deployed

to support the mission, generators/BOM in FEMA/USACE inventory, performing daily QAchecks on deployed generators, and providing written daily QA reports to the LS/QAS onsame. While performing those duties he/she will be conducting a variety of verbalcommunications with a variety of ACI, FEMA, and deployed generator facility points-of-contact (POCs).

(2) Relationships. The QA coordinates with the MM, LS and the 249thPIIT's in addition to the contractor's Quality Control officer and electricians, and the facilityrepresentative.

(3) Personnel Requirements. The QA should have good knowledge of the

ACI contract, operations and maintenance of diesel generators and proper and safe electricalinstallations.

(ix) 249th Pre-Installation Inspection Team Boss (PIIT Boss). The PIIT Bossworks at the staging area providing command and control over assigned PIITs and assists theMM on Prime Power Operations.

(1) Responsibility. The PIIT Boss will assign Pre-Installation Inspectionrequest to the PIITs geographically to enhance timely installation inspections, provideQA/QC of all completed inspections, and assist the MM and MS in Prime Power operations.The PIIT Boss will maintain command and control over all assigned PIITs.

(2) Relationship. The 249th PIIT Boss will work at the staging area andreport directly to the MM for all mission related actions.

(3) Personnel Requirements. The 249th PIIT Boss must have fullknowledge of the NRF, Power PRT Operations, FEMA operations, and operational dynamicsof a staging area. The PIIT Boss must have a working knowledge of all mission relatedcommunication equipment.

(x) 249th Yard Dog . The Yard Dog is located at the National Logistics StagingArea (NLSA), and is responsible for assisting the logistic team member staging areaoperations.

(1) Responsibility. The Yard Dog is a 249th Liaison with the Power PRTLogistics Specialist. The Yard Dog will assist the Logistics Specialist in receiving,cataloging, and organizing the generators within the staging area. He/she identifies specificgenerators and BOM requirements for individual installations. Preps generators as neededand serves as the Subject Matter Expert.

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(2) Relationships. The 249th Yard Dog reports to the 249 th PIIT Boss whilecoordinating with and maintaining an open line of communication with the LogisticsSpecialist for yard coordination.

(3) Personnel Requirements. The 249th Yard Dog must have full

knowledge of the NRF, FEMA operations, and operational dynamics of a National LogisticsStaging Area (NLSA). The Yard Dog must have a working knowledge of all mission relatedcommunications equipment.

(xi) 249th Pre-Installation Inspection Teams (PIITs). The PIITs are a two-person team, located at the staging area, and are responsible for performing pre-installationinspections.

(1) Responsibility. The PIIT will perform pre-installation inspections ofcritical facilities to determine if the facility is able to accept emergency power, determine theminimum generator size needed, provide installation details and Bill of Material (BOM)

required, and observe installation of generators by the ACI contractor. The PIIT may also berequired to assist with troubleshooting existing, non-functioning generator sets at criticalfacilities.

(2) Relationships. The PIITs require coordination with the MM, LS, ACIContractor lead electrician and facility POC.

(3) Personnel Requirements. The PIITs need working knowledge of allmission related communications system equipment.

d) PRT Operational Forms

The Emergency Power PRT uses the following forms and checklists during missionexecution:

Pre-Installation Inspection FormRight of Entry for Emergency Power Activities Form (see Appendix E-6)Site Condition Report (formerly EBA) (See Appendix E-6)Release of Liability Form (see Appendix E-8)Quality Assurance Inspection Form

e) Recommended IT Equipment Checklist (see Appendix F)

f) Support Required

(i) FEMA provides generators(ii) ACI Contractor provides contract support for all activities(iii) Supported district provides real estate support for acquiring ROE's

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6) Planning Considerations

a) Coordination with other ESF elements: All coordination between the mission staffand other ESFs should be initiated through the AO or 249th Eng Bat C2.

(i) ESF #1 (Department of Transportation). They can assist and facilitate thetransportation of generators and material to the disaster area.

(ii) ESF #6 (American Red Cross). They can provide details of sheltersestablished for the relief effort.

(iii) ESF #12 (Department of Energy). They can provide insight into therestoration of primary power. This can aid in the prioritization of assessment/installationmissions, development of scope of work and mission closeout plan (see appendix E).

(iv) ESF #13 (Public Safety and Security). They can provide security as needed

to protect our contractor during hauling, installing, and fueling activities, and may assist inrecovery of generators that were taken away from the locations where they were installed.

b) Liability/ResponsibilityFacility Point-of-Contact (POC) should agree (via signature) to accept responsibility for theunit which includes security. The POC will sign the installation work order from the ACIcontractor.

c) Security.

(i) Facility POC's, via above referenced signature, agree to provide site securityto prevent theft, injury, or vandalism as related to the generator installed at their facility.

(ii) Staging area security is normally provided by the agency responsible formanaging the staging area, however, if security is not provided the AO should coordinate withESF #13 to make other arrangements.

(iii) As indicated above, the AO should also coordinate with ESF #13 if escort isneeded to ensure secure hauling, install and/or fueling of generators.

d) Environmental

(i) At the time of generator installation, the contractor should prepare a SiteCondition Report of existing site conditions. The purpose of the SCR is to document pre-installation conditions. The report will include photos and/or video, a sketch of the site, andGPS coordinates. The contractor will perform SCRs prior to generator installation.

(ii) Special concern must be given to guard against damage to the environment.Procedures for spill prevention; control and countermeasures are established in the ACIcontract.

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(iii) Procedures to reduce noise and exhaust emissions will be followed.

e) Safety.

(i) Generators will be located and connected in a timely manner consistent withthe National Electrical Code (NEC) (issue in effect at the time of contract award) andregulations from the authority having jurisdiction. The facility POC (Red Cross, DisasterService Center, Hospital, etc.) will be informed of the capabilities and limitations of thesupplied generator.

(ii) Every attempt will be made to situate generators where they will not betampered with by the local civilian population.

(iii) The Mission Manager will meet with this functional element to establishguidelines for mission execution.

f) Historic Data on Generator Installations and Pre-installation Inspection Data.

(i) Critical facility and associated generator/BOM requirement data may comefrom the state and be provided to the AO.

(ii) Data collected from past missions and 249th EN BN training/exercises is inthe ENGLink Power Module.

g) Secession Planning.

(i) The district deploying a PRT is responsible for providing full staffing forcradle to grave operations.

(ii) Team members who deploy in support of the mission should be prepared toremain for a period of approximately 30 to 45 days.

(iii) In the event that personnel depart, subsequent personnel will deploy tobackfill them at the disaster site. A period of three full days of overlap is needed to prepareany new personnel to take over the operation.

h) Contract Information/Considerations.

(i) The PRT must be very familiar with the Emergency Power ACI contract.This contract addresses all areas of mission execution, including pre-installation inspections,hauling generators, installing, and servicing generators and recovery of generators.

(ii) The current contract, with any modifications, is located on the ENGLink website: www.englink.usace.army.mil

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(iii) The contractor has 24 hours to arrive at the staging area once a mobilizationTask Order has been issued.

i) Real Estate Requirements.

(i) Generally speaking, lands, easements, and rights-of-way owned by thegovernment entity requesting FEMAs assistance (state, county, and local entity) are providedthrough written agreement with FEMA and that entity. Included in the agreement is also ahold harmless clause. The governments interest in these two issues is to avoid trespassingand a void liability as a result of the performance of (or the failure to perform) an activitywhile carrying out emergency assistance missions.

(ii) A right-of-entry with a hold harmless clause from a property owner to theFederal Government is required for privately owned facilities to which FEMA and the statehave agreed to provide Emergency Power. Also, in the event the local entity is unable toprovide (or acquire) lands for emergency activities, the support districts Real Estate Division

may be tasked to do so.

(iii) The RFO/Supported District Real Estate Section is responsible for obtainingRoes, leases, permits, and other real property use instruments. All real estate instruments anduses of lands, public or private should be coordinated through Real Estate.

(iv) In some instances, blanket rights-of-entry may be obtained for multiplefacilities under one ownership. For example, a right-of-entry with a quasi-public portauthority may be written to apply to all property under its jurisdiction.

(v) When the generators are recovered, the top portion of a Release ofGovernment Liability should be signed by the landowner. If there is no requirement to cleanup environmental damage, the landowner should also sign the bottom portion. If cleanupwere required, the bottom portion would be signed only after cleanup is finished.

j) Mobilization.

(i) Great Lakes and Ohio River Division (LRD). Assume the lead for allUSACE Pre-Declaration Emergency Power Mission Assignments and no-notice EmergencyDeclaration Emergency Power Mission Assignments and task organize within LRD byassigning and supporting a Lead District (LRP) to execute all Pre-Declaration and no-noticeEmergency Declaration Emergency Power Mission Assignments. Actions to be accomplishedare as follows:

(ii) LRD/LRP will be prepared to execute all Pre-Declaration Temporary PowerMission Assignments, whether originated at one the 10 FEMA Regional ResponseCoordination Centers (RRCC) or from the FEMA National Response Coordination Center(NRCC).

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(iii) All Emergency Declaration Temporary Power Mission Assignments fornotice events (those that follow Pre-Dec Mission Assignments) and all Post DeclarationTemporary Power Mission Assignments will be managed by the Supported District, withsupport of transition activities provided by LRP.

(iv) All Emergency Declaration Temporary Power Mission Assignments forno-notice events will be managed by LRP as described for Pre-Declaration Mission Assignmentsand will transition to the Supported Command when Post Declaration Missions are received,with support of transition activities provided by LRP.

(v) Emergency Support Function (ESF) #3 cell will send all pre-declarationEmergency Power MA (to include verbal MA) to CE-LRP for execution with copy furnishedto LRD, the USACE Operations Center (UOC), and the Supported Command. ESF #3 cellwill follow the same procedure described above for no-notice Emergency DeclarationTemporary Power MA.

(vi) LRP RM will set up the reimbursable funding account in CEFMS. LRPefforts in executing the mission will be funded through the MA.

(vii) In coordination with the UOC and Supported District, LRP will immediatelyMIPR appropriate funding to the designated SME, Temporary Power PRT, the 249th PrimePower personnel, and DTOS if required. In the event the supported District has not beendesignated or is significantly impacted by the disaster, LRP will be prepared to issue therequired ENGLink deployment taskers and notify the Supported Command of the action.

(viii) LRP will concurrently negotiate with the ACI Contractor and create PR&Cand issue a task order to mobilize to be prepared to install generators, including bothcontractor personnel and equipment resources.

(ix) LRP will notify Supported Command and responding Power PRT of TaskOrder details through direct coordination, and will create a Situation Report in ENGLinkInteractive to reflect Emergency Power contract activities and LRP personnel engaged, andactivities complete and forecasted supporting the event.

(x) LRP will be prepared to assist the supported command with transition intoEmergency or Major Declaration Temporary Power Mission Assignment environment toinclude the deployment of Advance Contracting Initiative SME and/or Contracting personnel,if required.

(xi) LRP will coordinate the physical closeout of the assigned temporaryemergency power mission with appropriate ESF #3 element(s) and Supported Command.

(xii) LRP will accomplish fiscal closeout of assigned power missions withappropriate FEMA finance staff.

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7) Procedures

The following task tables outline all actions by organization and phase:

Phase I Preparedness

Organization Task /

Subtask

Number

Task Subtask Who How

Maintain

Contractor

Support

USACE ACI contractmaintenance

LRP Issue mods and amendments toexisting contract

ACI contract funding HQ UOC Coordinate with LRPContracting Officer and LRP EMto determine requirements.Provide funds thru LRP EM

State Establish localcontract support

State EOC If required

Identify criticalfacilities and performPIIs

State EOC Methods vary by state.249th EN BN training/exercisesmay provide this assistance.

Contractor Maintain contractor and sub-contractorsupport

ACI Contractor Train personnel, as needed, andattend partnering sessions andtraining/exercises as required

Update and submitevent scenarios toUSACE

ACI Contractor/ProgramManager

Submit to LRP ContractingOfficer

Recommend contractmodifications asappropriate

ACI Contracting representative Coordination with LRPContracting office

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Organization Task /

Subtask

Number


Training

USACE PRT Training(Exercise)

LRD Power lead, PowerSMEs, and 249th S3

Develop emergency powerspecific training material andexercise plans

Develop and conductPRT online training

RSC and SMEs Develop web-based NRFtraining material

Conduct annualtraining exercises

HQ UOC Allocate funding

Conduct annualtraining exercise

LRD Power lead, PowerSMEs, and 249th S3

Plan to allow exercise in May

249th Provide list ofavailable PIITs toUOC

249th S3 Receive input from companiesand forward to UOC

USACE Update PRT manningrosters

PRT POC and HQ Update ENGLink as needed

Provide available PRTrotation readiness

UOC Coordinate with RSC/ENGLink support staff

State/County Training/Exerciseparticipation

State/County EOCs Through coordination withUSACE and FEMA

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Organization Task /

Subtask

Number


ACI Contractor Internal disaster operationtraining or integrate withPRT/249th

exercise/training

ACI Contractor/ProgramManager/Companymanagers (and sub-contractors when necessary)

Per contract requirements andintegrate with USACE exercise ifat all possible.

All Review AAR frompast events

Use information duringFEMA/USACE RAP andSOP Week to improveprogram efficiency andeffectiveness

USACE PRT's, 249th,FEMA, and ACI contractor

Attend partnering meetings post-season

Update mission

guides/SOPs as

needed

If operating parameterschange

USACE SMEs, 249th,andDOE

Attend partnering meetings post-season. Post electronically inENGLink

USACE Maintain PSMA's Modify if operationalparameters change

USACE SMEs and 249th Attend partnering meetings post-season

Update PSMAs asnecessary

LRD & HQ UOC Lead division revises and willsubmit to HQ for approvals

DHS/FEMA Agree with concepts andprovide input

HQ FEMA Signs off on final submittal

USACE/FEMA/State/Contractor Consult with State Coordinate power issuesand policy during RISC

meetings

USACE Divisions (EOCs) Attend quarterly RISC meetings

Automation

Information

Services (AIS)

development

USACE Update and improveENGLink as necessary

RSC and ENGLink supportstaff

As required

Provide necessaryequipment/funding to249th

HQ UOC Fund 249th for appropriateequipment

Ensure integration with RSC Use best business practice

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USACE and contractorautomated systems

Organization

Task /

Subtask

Number


State/County Develop and utilizeautomated systems as

appropriate

State/County EOCs

Contractor Integrate ACI systemwith Federal systems

ACI Contractor/ProgramManager/RSC

Critical Facilities

Database

USACE/249 th Be prepared to assiststates in datacollection

249th As funding allows, provide PIITsto conduct facility inspections

State/County Perform power pre-installation inspectionof facility

Licensed Electrician or otherState-acceptable professional

In coordination withState/County EOC

State/County Prioritize by facilitytype

State/County EOCs Prioritize facility list as providedby local government agencies

State/County Install back-upPower

When possible installgenerators at criticalfacilities

State/County local governmentagencies

Request funding as needed andinstall generators by localcontractors

Phase II Activation

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Phase II Event With or Without Notice

Organization Task /

Subtask

Number


Execute PSMA

when directed by

FEMA

FEMA Provide pre-dec funds FEMA HQ/FEMA Region Issue pre-dec mission assignment(MA)

FEMA/State/County Designate location for staging area

FEMA Log/State Log Assess/select viable sites

Pre-position ofgenerators

FEMA Logistics At the request of ESF #3, begindeployment of generators by 50 packs

USACE Pre-dec funding Supported division/respondingorganization/LRP

Verbal mission assignment

Travel orders for PRTdeployment

PRT Home district EOC District RM accepts funding and EOCprepares travel orders

Mobilize 249th andPRT

HQ UOC Direct contact with appropriate parties

Initial mobilizationtask order forcontractor

LRP Contracting representative Issue task order against existing ACIcontract

Contractor Deploy all necessarypersonnel and MHE to

execute mission

ACI Contractor Mobilize as directed by ACI Contract

249th Deploy requested 249th

EN BN C2 and PIITs*Bgans enable

249th S3 Receive alert from UOC and notifyprimary responding company

Coordinate withresponding district forfunding

249th MIPR POC Contact district MIPR POC andreceive funding

State Alert, pre-stage, andprepare equipment

States who have own contracts Initiate NTP to contractor

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Phase III Execution

Organization Task /

Subtask

Number


USACE Adjust contractorsresources available

Determine contractorresources required.

COR/MM and/or KO Modification to the task order

Prep generatorsUSACE Receive generators

from FEMAPower PRT LS with assistance from249th (Yard Dog)

Perform inventory and sign handreceipt

Assign generators ininventory to themission in ENGLink

MS ENGLink data entry

Contractor Offload and beginprepping generators

ACI Contractor

249th Monitor contractorprep and assist asneeded

Yard Dog Provide guidance and expertise

Assist in set up of thegenerator yard in theNSLA

Yard Dog Set up generators by KW voltage

Provide generatortraining to the PRT QA

Yard Dog Provide hands on training if needed.

Conduct PII

State State receives taskingor tasking w/install datafrom counties

State EOC State receives request from countyEOCs

Confirms validity ofrequest

State EOC State EOC coordinates with respectiveFacility Manager

State fills requestw/state assets, ifpossible

State Power contractor Install generator at site

USACE Receive tasking ortasking w/install datafrom state

Power PRT AO and 249th C-2 Receive hard copy of tasking fromFEMA Ops

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Put generator request(tasking) in ENGLink

AO VIA ENGLink

Receive tasking fromENGLink

249th or MM and MS. 249th receive via handheld; MM andMS via laptop

Assign PIIs to PIITcrews

249th PIIT Boss 249th receive via handheld

Perform PII and enterdata into ENGLink

In most cases the 249th will do PIIs,however the MM can assign it to the

ACI Contractor

249th enters data via handheld; ACIcontractor makes a hard copy and the

MS enters the data in ENGLink.PIIT Boss receive PIIfor QA/QC, thenforward to MS forinstallation work order

PIIT Boss Via ENGLink

Organization

Task /

Subtask

Number


Install Generator

USACE Determine if generator is available in the yard.

249th EN BN -Yard Dog Review PII versus the inventory

If yes, match FEMAgenerator to PII request

249th EN BN -PIIT Boss IAW SOP

Provide PII form withgenerator data to MS

249th EN BN -PIIT Boss Provide barcode of selected generator

Input data (above) intoENGLink to prepare anInstallation Task Order

Power PRT MS Type data into ENGLink

If no generatorrequired, mark taskingno generator required

Power PRT MS Record in ENGLink

If generator required,print out install workorder for ACIcontractor

Power PRT MS Print from ENGLink

Sign installation workorder

COR/CS Sign installation work order

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ACI Contractor

Receive and signinstallation work order

ACI Contractor IAW Contract

If generator notprepped, prepare thegenerator

ACI Contractor IAW Contract

If generator is prepped,contractor verifies

voltage and phase

ACI Contractor Contractor electrical equipment

Load generator andnecessary BOM

ACI Contractor Via contractor MHE

USACE Time/date stampgenerator leavingstaging yard

PRT LS Eyes on as generator leaves stagingarea

Organization Task /

Subtask

Number


ACI Contractor Verify PII details with249th

ACI Contractor Coordination with Staging Area NCO

Verify facility accesswith facility POC

ACI Contractor By phone call

Verify disconnects arepulled with local powercompany

ACI Contractor On-site inspection

Performs SiteCondition Report

ACI Contractor Photos and documentation of siteconditions

Install generator ACI Contractor IAW Contractor contract and NEC

State/County Time/date stampinstallation (requiresfacility POC signature)

Local facility POC Facility POC signature on installationwork order

ACI Contractor Begin maintenance of generator 24 hours afterinstallation

ACI Contractor Scheduled Daily PreventativeMaintenance

USACE Begin QA process Power PRT QA's Visit each generator installation site

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249th As available, conductQA of ACI contractorinstalls

PIIT Visit selected generator installationsites

Post-Install

Activities

ACI Contractor Return signed installform to LS

ACI Contractor Contractor provide hard copy to LS

USACE Pass install work order

to MS

Power PRT LS Provide hard copy to MS

Update ENGLink withcompleted install data

Power PRT MS Data entry by MS

Pull EEI's fromENGLink for dailybriefings and SitRep.

Power PRT AO and ML Available in ENGLink - IAWsupported EOC SOPs and TLsschedule.

Organization Task /

Subtask

Number


Transmit GIS Graphicof mission status toSME, MM and ML

Louisville District GIS Pull data from ENGLink, prepare GISimage and send via email.

Brief RFO Commander Power PRT ML IAW supported EOC SOPs

Provide SITREP forinclusion in ENGLink

report

Power PRT ML IAW supported EOC SOPs

Brief ESF #3 cell andothers

Power PRT AO IAW ESF 3 TL SOPs

Quality Assurance

USACE Inspect generator installation

249th /PRT QAs Field inspection of sites

Inspect for contractcompliance

PRT QAs Field inspection of sites

Provide installation QAcomments to PowerQA

249th Verbal or hard copy

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Incorporate findingsinto daily QA report &forward MM

Power PRT QA Enter onto hard copy of daily QCreport

As required, addressissues with ACIcontractor

Power PRT MM Verbally or via letter IAW supportedContracting Officer of LRPContracting Officer directions

Generator Recovery

Power QA

/FacilityPOC/State

Requests de- install State, FEMA, or Facility POC Verbally or hard copy

USACE Verifies requestw/State and informsMM

Power PRT AO Coordinate with State

Organization Task /

Subtask

Number


Issues recovery workorder to ACI contractor

PRT MM/CS MS prints de-install work order formfrom database

Signs work order andgives copy to CS

PRT LS CS documents action in contract files

ACI contractor Executes de-install andreturns generator tostaging area

Contractor electrical crew 1) Contacts power company for connection of commercial power2) Coordinates with facility owner foraccess3) Coordinate with Code Enforcementfor inspection if required

USACE Sign for generator fromACI contractor

Power PRT LS LS receive's and signs the contractorscompleted/signed de-install work orderindicating that the generator has beenreturned to the staging area.

USACE Adjust contractorsresources available

Determine contractorresources required.

COR/KO/CS Issue modification to the task order if resources are increased, issue workorder if resources are decreased.

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Inspect contractorsresources for QAscompliance

PRT QAs Field inspection

Generator

Recovered

USACE If power mission is notcompleteprep and

return to staging areafor possible re-deployment

ACI Contractor IAW ACI Contract

ACI contractor If power mission iscompleteinitiatereturn to storageactivities

ACI Contractor Repair electrically or mechanically,change all fluids and filters, load banktest, remove all diesel, and pressurewash

FEMA Ship all generators toappropriate FEMA-LC

FEMA Logistics IAW FEMA SOPs/Work Order

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APPENDIX A

ESF #3 Team Leader

Keys to Success

FEMA Generators have been requested and are being mobilized to the staging area.

Power PRT has been requested and is mobilizing.

Prime Power 249th PIITs and Command Node have been requested and are mobilizing.

FEMA Mission Assignment (or MFR of Verbal MA) has been sent to Pittsburgh District, LRPfax 412-644-3593.

Staging Area has been identified.

DTOS support has been requested and is mobilizing to staging area.

State has identified a Power Mission Coordinator to work with Action Officer.

Questioned state with regard to the availability of Pre-Installation Inspection data of criticalfacilities.

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ESF #3 Action Officer

Keys to Success

Sends Mission Assignment to the Mission Manager.

Establish relationship with State Power Mission Coordinator.

Ensure mission taskings have sufficient details (minimum required: POC, phone number, facilityname, State ID number, and priorityIs there an updated PII?)

Coordinate priority with the State Coordinator.

Establish internet connectivity at JFO/State EOC.

Understand States capability to meet power needs.

Establish relationship with ESF #12 and local utility company.

Inform Mission Manager if ENGLink Power Module database can be used to issue missiontaskings (send taskings to staging area)

Remind State facility POCs that they need to be available for PIIs and installations.

If/when Local Government Liaisons (LGLs) are used, send POC information to MissionManager.

Check State requirements for ACI contractor work i.e. Journeyman electricians licensed forState.

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249th EN BN C2 Node

Keys to Success

Assisting the AO in coordinating the mission requirements with State, FEMA, FCO and other

ESFs to determine the total scope of the mission.

Provide expertise on Prime Power capabilities and power related issues.

Advise the Commander, 249th EN BN on need for follow on forces.

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Mission Manager

Keys to Success

Assure that PRT members have the required equipment prior to mobilizing.

Create/Ensure power mission created in ENGLink.

Assure that PRT members have the proper ENGLink permissions (roles and responsibilities).

Establish relationship with ACI site manager and the FEMA logistics representatives.

Ensure all direction to ACI contractor is from the COR and is documented.

Issue work order to ACI contractor to prep sufficient quantity generators.

Ensure generator set activity task order is issued to ACI contractor.

Establish consistent battle rhythm.

Install dawn to dusk

Prep/Planning dusk to dawn

Have AO validate all requests are received from field prior to inclusion into mission.

Daily meeting with ACI to ensure mission execution and to validate contractor resources.

Validate ALL reports prior to submitting to AO/ML.

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Contract Specialist

Keys to Success

Ensure generator set activity task order is issued to ACI contractor and turn on ALL CLINs.

Ensure ACI and MM are aware of regular versus standby status of all contractor assets.

Signs and manages all Work Orders.

Tracks all obligations.

Partakes in daily review of Reports with ACI.

Notifies MM, KO, & ACI when we obligated 50%, 75%, and 90% of task order.

Reconcile costs associated with all Work Orders and reimbursable items.

Negotiate and document MOB/DEMOB of additional ACI resources once generator set activitytask order is issued.

Consistently communicates with the KO.

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Logistics Specialist

Keys to Success

Knowledge of generator inventory and status at all times.

Establish relationship with ACI yard supervisor and 249th EN BN Yard Dog.

Accountable for all generators.

Ensure NMC (not mission capable) generators are being repaired in a timely manner.

Provide daily status report of generators at a time directed by the mission manager.

Ensure any direction to ACI is by COR and documented.

Documenting departure/return of generators with ACI contractor.

On a daily basis, verify contractor has provided all resources that were ordered.

Serves as the sole receiver of purchased BOM or other materials

Ensures FEMA BOM is inventoried.

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249th EN BN Yard Dog

Keys to Success

Make contact with the PRT Logistics Specialist (LS) to ensure open lines of communication for

yard coordination.

Assists LS in receiving and cataloging generators.

Organizes the downloading of generation from trucks by KW and output Voltage.

Identifies specific generators to fill individual install requests.

Identifies specific BOM required for individual installation request.

Preps generators as needed.

Provides Subject Matter Expertise on Generators.

Communicate using the BERC/BGAN satellite communication system.

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Mission Specialist

Keys to Success

ENGLink Power Module Manager

Establish and maintain mission files

Maintains ongoing status of mission execution

Generates reports, EEIs and answers data calls.

Coordinates GIS support with Louisville District.

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Pre-Installation Team (PIIT)

Keys to Success

Perform Pre-installation inspections of critical facilities to determine if the facility is able toaccept emergency power.

Determine minimum generator size needed.

Provide installation details and Bill of Materials.

Observe installation of generator by the ACI contractor (when needed).

Install and de-install generators (when needed).

Communicate using the BERC/BGAN satellite communication system.

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Mission Liaison

Keys to Success

Tracks fiscal obligation and execution of FEMA Mission Assignment.

Tracks PRT and 249th

labor and per diem costs.

Inputs, reviews, and approves power mission SITREP details.

Provides administrative support to the PRT at the staging area.

Maintains mission knowledge at all times.

Answers data calls.

Develops mapping and briefing publications.

Briefs RFO Commander

Develops transition plan for PRT.

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Quality Assurance Representative (QA)

Keys to Success

Oversee generator prep activities.

Assist LS with yard activities.

Visit facilities with installed generators at frequency established by the MM.

Observe installs and de-installs.

Document ACI contractor performance (assist LS in verifying contractor has provided allresources that were ordered).

Obtain ROEs and Release of Liability forms.

Contract MM as soon as possible if:

Generators is out of fuel Generator is low on fuel

Generator has been relocated Facility has Power

Facility owner request de-install Generator is not operating

Injury/fatality of team members Security concerns

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APPENDIX B

Essential Elements of Information (EEI)

1. Taskings

(a) Pre-Installation Inspection (PII) Request in the last 24 hours.The number of PII Requests received by the PRT within the most recent 24-hour

reporting period.

(b) PII Requests Total

The total number of requests for Pre-Installation Inspections. This number is cumulative.

(c) PIIs Completed in the last 24 hours.

The number of PIIs completed within the most recent 24-hour period.

(d) PIIs Completed Total.The total number of PIIs completed since the beginning of the mission. This number iscumulative. It never exceeds the total number of PII Requests in item 1b above.

2. Facilities

(a) Facilities requiring a generator based on PIIs above

The total number of facilities requiring a generator as determined during the PII process. AnyPII that indicates a generator requirement will be included in this item. This figure will neverexceed the total number of PIIs Completed as reported in item 1D above. This is a cumulativefigure.

(b) Facilities that No Longer Require a Generator.

The total number of facilities that no longer require a generator for the mission due to aFEMA generator being installed, commercial power restoration, provision of a generator froma non-FEMA source, or any other factor that causes a generator that was once determined to berequired as a result of a PII to be no longer needed at that facility. This is a cumulative figure.

(c) Facilities that Still Require Generators.

The total number of facilities still requiring a generator to be installed. This is thedifference between 2A and 2B above. Note: this is key indicator of mission flow whencompared to Generators Installed Total (3B)below. (i.e. if the difference between the two isgrowing, installations are lagging or there is a shortage of generators in inventory.)

(d) Facility with needs unable to be met.

This is the number of facilities from 2C above that need a generator, yet, there is nogenerator available in the staging area that will meet the electrical requirements. This is could bedue to generators in the staging area being too small or too large (kW), generators not switchableto the voltage needed, etc.

3. Generators

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(a) Generators Installed in the last 24 hours.

The number of generators installed within the most recent 24-hour reporting period.

(b) Generators Installed Total.

The total number of generators installed since the beginning of the mission. This item iscumulative figure.

(c) De-Installs in the last 24 hours.

The number of generators installed within the most recent 24-hour reporting period.

(d) De-Installs Total.

The total number of generators that have been de-installed (recovered). This is acumulative figure.

(e) Generators Assigned to the Mission.

The number of generators currently assigned to the mission and delivered to the stagingarea.

4. Personnel

(a) Total Number of PRT Members.

The total number of PRT members assigned including the Action Officer. This figurewill increase and decrease as personnel are assigned to and removed from the mission.

(b) Total Number of 249th Personnel.

The total number of 249th personnel assigned to the mission, including those at the JFO.This figure will increase and decrease as personnel are assigned to and removed from themission.

(c) Total Number of PII Teams (PIIT).

The total number of 249th EN BN (and contractor, if applicable) PIITs assigned to themission. This figure will increase and decrease as personnel are assigned to and removed fromthe mission.

(d) Total Number of Contractor Personnel.

The total number of Contractor personnel supporting the mission. This includes allpersonnel at the staging area as well as personnel working in the field installing, maintaining anddelivering generators.

(e) Total Number of Installation Teams.

The total number of Contractor (and 249th EN BN, if applicable) Installation Teamsassigned to the mission. This figure will increase and decrease as personnel are assigned to andremoved from the mission. It is an indicator of the level of effort toward mission execution, andit includes teams assigned to the de-installation of generators.

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APPENDIX C

MFR for Verbal Mission Assignment

MEMORANDUM FOR RECORD

SUBJECT: FEMA Verbal Mission Assignment Amendment

1. On 23 May 2006, verbal funding authority for the following mission assignment has beenordered by Bill Barndoor at FEMA III Regional Response Coordination Center for the U.S.Army Corps of Engineers.

Mission: Emergency PowerMission Amendment

Scope to Read:

FEMA Program Code: 3123-DR (For pre-declaration the program code will be 7220-SU,for post-declaration the code will be either 3XXX-EM or 1XXX-DR.

Mission Assignment Number: COE-NAD-Not Assigned

Event and Name Description: PRT Exercise 2006

Disaster State (2 letter designation): VA

Estimated Completion Date: Wednesday, May 31, 2006

Amount Authorized: $2,000,000

Total Amount Authorized for the Mission: $2,200,000

Federal Approving Official: Bill Barndoor

2. Funding for this mission assignment may be entered into the accounting system basedupon a verbal authority. The funding citation is 06-9094-2501-D. The source appropriation is70X0702. A written Mission Assignment (MA) will follow up this verbal mission assignmentwithin 2-3 days.

Bill Barndoor Holmes WaltersFederal Approving Official U.S. Army Corps of Engineers

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Request for Federal Assistance (Action Request Form)

U.S. DEPARTMENT OF HOMELAND SECURITYFEDERAL EMERGENCY MANAGEMENT AGENCY

ACTION REQUEST

See Reverse forPaperwork Disclosure

Notice

OMB. No. 1660-0047Expires January 31, 2011

I. REQUESTING ASSISTANCE (To be completed by Requestor)1. Requestors Name (Please Print) 2. Title 3. Phone No.

4. Requestors Organization 5. Fax No. 6. E-Mail Address

II. REQUESTED ASSISTANCE (To be completed by Requestor)1. Description of Requested Assistance:

2. Quantity 3. Priority Lifesaving Lifesaving Sustaining Normal

High

4. Date and Time Neede

5. Delivery Site Location 6. Site Point of Contact (POC)

7. 24-Hour Phone No. 8. Fax No.

9. State Approving Official Signature 10. Date

III. SOURCING THE REQUEST REVIEW/COORDINATION (Operations Section Only)1.

OPS Review by: ___________________________________Log Review by: ___________________________________Other Coordination by: _____________________________Other Coordination by: _____________________________Other Coordination by: _____________________________

2. DonationsOtherRequisitionsProcurementInteragency AgreementMission Agreement

3. Assigned to:

ESF/OFA__________Other_____________

Date/Time__________

3. Immediate Action Required Yes No 4. Date 5. Time Assigned

6. Action Request ESF # 7. Assigned to

IV. STATEMENT OF WORK (Operations Section Only)1. OFA Action Officer 2. 24-Hour Phone No. 3. Fax No.

4. FEMA Project Manager 5. 24-Hour Phone No. 6. Fax No.

7. Statement of Work

8. Estimated Completion Date 9. Cost Estimate

V. ACTION TAKEN (Operations Section Only)Accepted Rejected Requestor Notified

Reason/Disposition

TRACKING INFORMATION (FEMA Use Only)ECAPS/NEMIS Task ID: Action Request No. Program Code/Event No.

OriginatedAs verbalReceived by (Name and Organization) State Date/Time Submitted

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ARF Instructions

PAPERWORK BURDEN DISCLOSURE NOTICE

Public reporting burden for this form is estimated to average 20 minutes per response. The burden estimate includes the time forreviewing instructions, searching existing data sources, gathering and maintaining the needed data, and completing and submitting

this form. You are not required to respond to this collection of information unless it displays a valid OMB control number. Sendcomments regarding the accuracy of the burden estimate and nay suggestions for reducing this burden to: Information CollectionsManagement, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC20472, and Paperwork Reduction Project (1660-0047). NOTE: Do not send your completed form to this address.

INSTRUCTIONSItems on the Action Request form that are not specifically listed are self-explanatory. Indicate see attached in any field for whichadditional space or more information is required.

I. Who is requesting assistance? Completed by requestor.

II. What needs to be done? Completed by requestor.

Description of Assistance Requested: Detail of resource shortfalls, statement of deliverable, or simply state problem/need.

Priority: The requestors priority, which may differ from the priority in BOX III.

Site POC: The person at the delivery site coordinating reception and utilization of the requested resources. 24-hour contactinformation required.

If for DFA or TA, State Approving Official. Signature certifies that:

(1) State and local governments cannot perform, nor contact for the performance of the requested word;(2) Work is required as a result of the event, not a pre-existing condition; and(3) The State is providing the required assurances found in 44 CFR, 206, 208

III. Action Review/Coordination (OPS Section; Use Only): Completed by the Operations Section Chief.

Accept/Reject: Operations Section Chief accepts or rejects the request; prove reason if rejection. If request accepted, coordinateswith others, i.e., LOG ESTs, begins to determine best means of fulfilling request. All involved in coordination should checkappropriate box and initial or print that name.

Assigned to: Operations Section Chief Assigns tasks origination. Operations Section Chief may also indicate the Action Officer ifknown, or tasked organization may make this assignment. This may be Emergency Support Function, internal FEMA Organizationi.e.; Logistics), or other organization.

Date/Time Assigned: Operations Section Chief provides date and time

Priority: FEMA Operations Section Chief-assigned priority may be different than Section II.

FEMA P.O.: Provided by Operations Section Chief; a Region PFT; 24-hour phone/fax required. Information used inNEMIS.

OFA Action Officer: Ops Section Chief obtains from OFA if request fulfilled by a MA; 24-hour phone/fax required. Information usedin NEMIS.

Statement of Work: Description of tasks to be performed. Could be to assess a problem and report back, or cold be to proceed witha specific action. If 61-1, 40-1, or MA, this goes in justification tab in NEMIS.

IV. Action Taken (OPS Section Use Only): Ops Section Chief, MAM, or LOG should note what type of document the actionresulted in checking the appropriate box i.e., Mutual Aid, Donations, Requisition, Procurement, IA, MA, Other. If Other isselected write in appropriate response or state see below and give detail description in Disposition filed. Disposition fieldshould note steps taken to complete the Action, and personnel, sub-tasked agencies, contracts and other resources utilized.

TRACKING INFORMATION. Completed by Action Tracker. Required for all requests.

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MISSION ASSIGNMENT TASK ORDER

TRACKING INFORMATION (FEMA USE ONLY)

Mission Assignment # Entered By:

Tasking #: SU/EM/DR #: Date/Time Entered: Originated as verbal

A. Requirement/Task Order Description

Description of Tasking under Existing Mission Assignment

NUMBER: ISSUED TO: DATED:_____________________

Tasking Originator:(Name/Organization)

24-Hour Phone #Fax #

Quantity: Priority: 2 Life Sustaining

1 Lifesaving 3 High

Date/Time Needed:

Delivery Site Location and/or Instructions:

State POC:24-hour Phone/Fax #s:

Site POC:24-hour Phone/Fax #s:

FEMA Project Officer:24-hour Phone/Fax #s:

Action Officer:24-hour Phone/Fax #s:

B. APPROVALS

Project Officer for Existing Mission Assignment: 24-hour Phone #Fax #: Date:

C. DISPOSITION

Task Issued: Date Issued: Issued By:

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INSTRUCTIONSORIGINATOR COMPLETE SECTION A ONLY

This form is used when a Mission Assignment (using a Request for Federal Assistance (RFA)form) is issued with a scope of work that will require specific follow-on taskings to effectexecution. The tasking may originate at the State or by a federal entity responsible to determine

such taskings. If the tasking is against a Mission Assignment that has a State cost share, a StateApproving Official must concur and sign the form. This form will not be used to amend thescope of work or change funding levels of a Mission Assignment. A copy of this properlyexecuted form must be attached to the authorizing Mission Assignment RFA. Task orders foreach mission assignment will be numbered sequentially, starting with 001.

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Use ball point or roller ball pens only

Mission Number: _________________________

Bar Code __________________________ GPS Coordinates:_________________________ Lat________________________ Lon

DEPARTMENT OF THE ARMY

RIGHT-OF-ENTRY FOR EMERGENCY POWER ACTIVITIES___________________________________

(Project, Installation or Activity) (Tract Number or Other Property Identification)

The undersigned, hereinafter called the Owner/Agent, hereby grants to the United States of America, hereinafter called theGovernment, right-of-entry upon the following terms and conditions:

1. The Owner/Agent hereby grants to the Government an irrevocable right to enter upon the lands hereinafter described, at any timewithin a period of _____ ______ from the date of this instrument, for the purpose of generator placement, operation, maintenance and recoveryand any other work necessary for emergency recovery activities.

2. The right-of-entry includes the right of ingress and egress on other lands of the Owner not described below, provided suchingress and egress is necessary and not otherwise conveniently available to the Government.

3. All tools, equipment, and other property taken upon or placed upon the property taken upon or placed upon the property by theGovernment shall remain the property of the Government and may be removed by the Government at any time within a reasonable period afterthe expiration of this permit or right-of-entry.

4. The undersigned agrees to accept responsibility for the reasonable and prudent care of the generator set while such equipment isin place pursuant to this right-of-entry.

5. If any action of the Governments employees or agents in the exercise of this right-of-entry results in environmental damage tosubject real property, the Government will, at its sole discretion, either remediate such damage or make an appropriate settlement with the Owner.In no event shall such remediation or settlement exceed the fair market value of the fee title to the real property at the time immediately precedingsuch damage. The Governments liability under this clause is subject to the availability of appropriations for such payment, and nothingcontained in this agreement may be considered as implying that Congress will at a later date appropriate funds sufficient to meet deficiencies.The provisions of this clause are without prejudice to any rights the Owner may have to make a claim under applicable laws for any damages

other than those provided for herein.

6. Except as provided in paragraph 5, the undersigned agrees and warrants that it will hold and save harmless the Government ofthe United States, its contractors and representatives for any damage or loss of any type whatsoever including claims for negligence either to theabove described property or persons situated thereon, and hereby releases, discharges and waives any and all actions, either legal or equitable,which the undersigned has or may have pursuant to this right-of-entry.

7. The property affected by this permit or right-of-entry is located in __________________ and is described as follows:

WITNESS MY HAND AND SEAL this day of , 20

UNITED STATES OF AMERICA ____________________________________________ Owner/Agent Signature

_______________________________ ____________________________________________

U.S. Army Corps of Engineers Print Name

____________________________________________Address

____________________________________________Phone

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U.S. Army Corps of Engineers

RELEASE OF LIABILITY

Emergency Power

To be filled out at time of generator set recovery:

Effective _____________________, 20___, the owner hereby releases and foreverdischarges the Government, its officers, agents and employees from any and all claims fordamages of restoration, except environmental damages pursuant to paragraph 5 of Right-of-Entryto __________________ and from all liability that may arise out of generator placement,operation, maintenance and recovery, and the occupation by the Government of the propertyduring FEMA declared natural disaster _________________________ Emergency Response andRecovery Operations, except in the case of unpaid rent.

_____________________________Signature

_____________________________Print name

_____________________________Address/phone number

_____________________________

To be filled out if no environmental damages or after environmental restoration/remediation:

Owner acknowledges that subject property, described in Right-of-Entry associated withMission No. _____________, has been remediated, as necessary, to acceptable environmentalstandards, and further releases the government from any and all claims arising out of or stating tosuch remediation.

___________________________Signature

___________________________Print name

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APPENDIX D

RECOMMENDED Power PRT Equipment List

Equipment AO MM MS CS ML LS QALaptopw/air card

X X X X X

Govt Cell X X X X X X X

Scanner X X *X X *X

Printer X X *X *X *X

SatellitePhone

X *X *X

Two WayRadio

X X

GPS X

DigitalCamera

X

NOTE: *Have access to equipment.

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APPENDIX E

ESF #12 Information Paper

The United States Department of Energy (DOE) Office of Electricity Delivery and Energy

Reliability (OE) utilizes Regional Coordinators within the Infrastructure Security and EnergyRestoration Division (ISER) to fulfill its mission. Regional Coordinators (RCs) responsibilitiesinclude emergency management during incidents requiring NRF support. OE-ISER has assignedone or more RCs to support each of the ten Federal Emergency Management Agency (FEMA)regions, one RC to support the National Response Coordination Center (NRCC), and one RC forU.S. Northern Command (NORTHCOM).

When USACE has questions concerning a particular FEMA region, the DOE RC assigned to thatparticular region should be contacted. In case of emergency when the RC is unavailable,USACE should contact the DOE Emergency Operations Center (EOC) directly by calling 202-586-8100. When contacting the DOE EOC, USACE personnel should request the OE Duty

Officer. The OE Duty Officer will be able to properly handle questions.

DOE has developed numerous knowledge products in support of ESF #12. These products willprovide valuable information for USACE ESF #3 efforts. The products are listed below alongwith brief descriptions as well as information on how USACE personnel can access the productsduring an event.

DOE Situation Reports (SitReps)SitReps are created by DOE HQ during major disasters.SitReps are created up to twice a day; the frequency of reporting is based on severity of theevent. SitReps for prior events are archived to preserve the information gathered as well as theconsequences observed. USACE may request to be included in the distribution of SitRepsduring events; inclusion on the distribution list must coordinated through the ESF #12 responderpresent at the response center (RRCC, EOC, etc.) activated for the specific event or by callingthe DOE EOC. Situation reports are provided on the following sites:

http://www.oe.energy.gov/http://www.oe.netl.doe.gov/emergency_sit_rpt.aspx (SitRep link)

DOE Spot ReportsSpot reports are created for events of lower severity, consequence, orconcern than those requiring SitReps. Spot Reports can be generated for events whether or notESF #12 responders are activated. Spot reports are created at various frequencies based on theseverity of the event. USACE may request to be included in the distribution of Spot reportsduring events; inclusion on the distribution list must coordinated through the ESF #12 responderpresent at the response center (RRCC, ETC, etc.) activated for the specific event or by calling theDOE EOC. For events when ESF #12 is not activated, USACE can get the reports through theRC for the affected region or by contacting the DOE EOC.

Energy Infrastructure Library (EIL)EIL products provide focused energy information andanalysis for individual facilities, energy systems, and specified regions of the country. There arenumerous types of products which may be requested. Some products are considered off the shelf

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and are available immediately while other products are developed upon request and have longerlead times. The following table describes each of the EIL products:

Report Type Description

InSite Detailed report of an individual energy asset which describes ownership,capability, method of operations, and historical event highlights, including amap, photo, and analysis of the assets importance and interdependencies. Twopages in length.

Rapid ResponseRegion Report (R4)

Quick turn-around report describing and mapping the petroleum, natural gas,and electrical energy infrastructures for a given area such as a city, metropolitanregion, or county. Typically three to eight pages in length.

InFocus Detailed investigation of operations, assets, and relative interdependencies of aparticular energy company within a specific location such as a metropolitanarea, county, or state. Provides an overview of the energy sector of interest inthe area of study, as well as a brief company overview. Typically six to twelvepages in length.

Impact Detailed analysis of a single-hazard threat to energy sector assets whichemphasizes cascading impacts and includes interconnections andinterdependencies with non-energy sectors, such as life safety, health,telecommunications, etc. Scope of area covered is determined by uniquecharacteristics of the event being analyzed. Typically ten to twenty pages inlength.

All EIL products are available through the ESF #12 responder present at the response center(RRCC, EOC, etc.) for the specific event or by contacting the DOE EOC.

Electrical Outage Prediction DOE has the ability to run estimates of expected customer outagesfor hurricane events. Information provided from this program is to be utilized for planningpurposes only and is not for release to the media or public. As with any predictive capability the

availability of timely and accurate event information impacts the accuracy of the results and theresults may vary greatly if the conditions change. USACE may request to receive outageprediction information during events through the ESF #12 responder present at the responsecenter (RRCC, EOC, etc.) for the specific event.

General Outage Information/Mapsthese maps show the service areas experiencing electricaloutage and as the information becomes available, the expected restoration times. USACE mayrequest to be included in the distribution of Outage information/maps during events; inclusion onthe distribution list must coordinated through the ESF #12 responder present at the responsecenter (RRCC, EOC, etc.) activated for the specific event.

Specific Outage and Restoration Information DOE can supplement the USACE essentialelements of information with data directly from the utilities. With knowledge of the PII Requests(possible installations), generator installations, and installations which USACE is unable to meetthe prescribed needs, utilities can confirm electrical outages, provide projected restoration, andexamine alternative restoration possibilities. Coordination of the required information must beestablished through the ESF #12 responder present at the response center (RRCC, EOC, etc.) forthe specific event.

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APPENDIX F

Duty Title: Emergency Power 249th EN BN C2 Duty Number: 249-001

Hazardous Duty Pay:N FLSA: N/ASeries: N/A Medical Category: Field

Duties

Duties

The PPC2 reports to the ESF #3 Team Leader and coordinates with the AO. After coordinatingwith the appropriate personnel within the JFO, the PPC2 (in concert with the AO) will providethe MM/MS/PIIT Boss a prioritized list of emergency power requirements. The PPC2 isresponsible for assisting the AO in coordinating the mission requirements with the state, FEMA,FCO, and the other ESFs to determine the total scope of the mission. The PPC2 is responsiblefor providing technical expertise on Prime Power capabilities and power related issues. They also

advise the Commander, 249th Engineer Battalion (PP) on the proper Prime Power personnelrequirements within the disaster area.

Qualifications

Qualifications

N/ASupervision

Supervision

N/ARequired Training

Required Training

The 249th EN BN C2 must have full knowledge of the NRF, FEMA operations, and operational

dynamics of a JFO.Required Equipment

Required Equipment

Physical Demands and Medical Factors

Physical Demands/Medical Factors

N/A

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Duty Title: Emergency Power 249th EN BN PIIT Boss Duty Number: 249-003

Hazardous Duty Pay:N FLSA: N/A

Series: N/A Medical Category: Field

Duties

Duties

The 249th EN BN PIIT (Pre Installation Inspection Team) Boss will maintain Command andControl over assigned PIITs. They will assist the Power PRT Mission Mangers (MM) on allPrime Power operations, while tracking Pre-Installation Inspection (PII) requests. The PIIT Bosswill issue a PII request to the PIITs geographically to enhance timely inspections and review allInstallation Inspections from the PIITs to ensure accuracy.

Qualifications

Qualifications

The position will be filled by a Prime Power Supervisor or Senior Power Plant Operator who hasoperational time within the field concerning disaster relief. The 249 th EN BN PIIT Boss musthave full working knowledge of the NRF, FEMA operations, and operational dynamics of aStaging Area to include operation of mission related communication equipment.

Supervision

Supervision

The PIIT Boss will be expected to work alone during his duties and communicate directly to theMission Manager (MM) on any issues or information concerning the accomplishment of hisduties.

Required Training

Required Training

The PIIT Boss must have full knowledge of the NRF, FEMA operations, operational dynamicsof NLSA, Yard Dog operations and PIIT team duties.

Required Equipment

Required Equipment

Personal Protective Equipment and a Laptop Computer with VPN access.Cell phone.

Physical Demands and Medical FactorsPhysical Demands/Medical Factors

N/A

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Duty Title: Emergency Power 249th EN BN Yard Dog Duty Number: 249-002


Series: N/A Medical Category: Field

Duties

Duties

The Yard Dog maintains contact with the PRT Logistics Specialist to ensure open lines ofcommunication at all times. Assist Logistics Specialist in receiving and cataloging generators,while organizing/supervising the downloading of generator assets from trucks by KW and outputvoltage. Identifies specific generators to fill individual installation request, specify BOMrequirements for individual installation request, and works as the Subject Matter Expert ongenerators to include preparing generators as needed. In addition, the Yard Dog instructsUSACE Power PRT QAs on their duties and responsibilities while performing QualityAssurance / Quality Control inspections.

Qualifications

Qualifications

The position will be filled by a Prime Power Supervisor or Senior Power Plant Operator who hasoperational time within the field concerning disaster relief. The 249 th EN BN Yard Dog musthave full working knowledge of the NRF, FEMA operations, and operational dynamics of aStaging Area to include mission related communication equipment.

Supervision

Supervision

The Yard Dog will be expected to work along side the Logistics Specialist (LS) during his dutiesand report directly to the PIIT Boss on any issues or information concerning the accomplishment

of his duties.

Required Training

Required Training

The Yard Dog must have full knowledge of the NRF, FEMA operations, operational dynamics ofa staging area, and the PII process.

Required Equipment

Required Equipment

Personal Protective Equipment, General Mechanics Tool Kit (GMTK), cell phone, Laptop andBERC/BEGAN satellite communication system, and transportation.



N/A

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Duty Title: Emergency Power 249th EN BN Pre-InstallationInspection Team Member (PIIT)

Duty Number: 249-004


Series: 21P Medical Category: Field

Duties

Duties

Pre-Installation Inspection Team (PIIT) members will work on a minimum of two man team.The PIIT performs Pre-Installation Inspections (PII) of critical facilities to determine if thefacility is able to accept emergency power, while determining minimum generator sizes on siteby providing installation details and Bill of Materials. When required will observe theinstallation of generator by the ACI contractors, and conducts the install or de-install ofgenerators (when needed). Communicates information through the mission related satellitecommunication system as required.

QualificationsQualifications

The position will be filled by a 249 th EN BN Prime Power Production Specialist (21P)

Supervision

Supervision

The PIIT Team member will be expected to work on a two man team during his duties and reportdirectly to the 249th EN BN PIIT Boss on any issues or information concerning theaccomplishment of his duties.

Required Training

Required TrainingThe PIIT Team member must have full knowledge in conducting Pre-Installation Inspections,Quality Assurance/Quality Control, Installation of Generators, and communication with themission related satellite communication system.

Required Equipment

Required Equipment

Personal Protective Equipment, Pre-Installation Inspection Tool Kit, BERC/BGAN satellitecommunication system, hand-held unit, and transportation.



N/A

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APPENDIX G

Duty Title: Emergency Power SME Duty Number: SME-P-001

Hazardous Duty Pay:N FLSA: Exempt

Series: Varies Medical Category: Office

Duties

Duties

The duties of Emergency Power SME can cover a wide range of activities, but are primarilyfocused on two major focus areas: 1) Coordination with, and education of, Federal, State andlocal partners on the execution requirements of the USACE emergency power mission under theNational Response Framework (NRF); and 2) working with the deployed Emergency Power PRTto ensure consistent, effective, and efficient mission execution activities are occurring. ThePower SME is not expected to perform the roles of any PRT member, but instead to coach,

mentor, and train them to perform their job duties as required. The SME may find themselvesdeployed to a variety of locations to include, but not be limited to an impacted State EOC,FEMA IMAT, NRCC, JFO, RFO, or Staging Area and must possess a working knowledge of theorganizations at those locations they would be working.

Qualifications

Qualifications

Incumbent filling this position should be advised of the following desired qualifications:1. Ability to work as a team leader with the deployed PRT members as well as a diverse groupof personnel and officials from a variety of Federal and State agencies under stressful con

emergency power sop

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