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Owensboro Community &

Technical College

Emergency Operations Plan

Owensboro Community & Technical College Emergency Operations Plan (Annex L KCTCS EOP)

Annex L, Attachment 6, Kentucky Community and Technical College

System Emergency Operations Plan2019

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ContentsLetter from President Dr. Scott Williams.....................................................................................................v

Approval & Implementation.......................................................................................................................vi

1. PURPOSE, SITUATION OVERVIEW AND THREAT..................................................................................1

1.A. Purpose........................................................................................................................................1

1.B. Situation Overview......................................................................................................................1

1.C. Threat and Hazard Analysis Summary.........................................................................................1

2. CONCEPT OF OPERATIONS..................................................................................................................2

2.A. Incident Command System..........................................................................................................2

2.B. Emergency Declaration & Plan Activation...................................................................................2

2.C. Emergency Operations Center Locations.....................................................................................2

3. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES..................................................................2

3.A. Organization................................................................................................................................2

3.B. Assignment of Responsibilities....................................................................................................3

3.B.1. President..............................................................................................................................3

3.C. Emergency Operations Center Team (EOC).................................................................................3

3.C.1. College EOC Manager (Chief Institutional Advancement Office).........................................3

3.C.2. College Incident Commander (Director of Security)............................................................3

3.C.3. College Public Information Officer (Marketing and Communications).................................4

3.C.4. College Safety Officer (Safety & Security)............................................................................4

3.C.5. College Liaison (VP Workforce Solution)..............................................................................4

3.C.6. College Operations (Maintenance and Operations Director)...............................................4

3.C.7. College Planning (VP Academic Affairs)...............................................................................4

3.C.8. College Logistics (Maintenance and Operations Director)...................................................4

3.C.9. College Finance/Administration (VP Business Affairs).........................................................5

3.D. College Departments & Offices....................................................................................................5

3.D.1. Information Technology Services.........................................................................................5

3.D.2. Facilities...............................................................................................................................6

3.D.3. Security................................................................................................................................6

3.D.4. External and Private Sector Partners...................................................................................6

3.D.5. Local Government................................................................................................................7

4. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION...........................................................7

4.A. COMMUNICATION/NOTIFICATION..............................................................................................7

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4.A.1. Means of Communication....................................................................................................8

4.A.2. Notification..........................................................................................................................8

5. ADMINISTRATION, FINANCE, AND LOGISTICS......................................................................................9

6. PLAN DEVELOPMENT AND MAINTENANCE.........................................................................................9

6.A. Program Roles, Responsibilities, and Administration..................................................................9

6.A.1. Plan Revisions......................................................................................................................9

6.A.2. Record of Distribution..........................................................................................................9

7. APPENDICES.......................................................................................................................................10

APPENDIX 1 - HAZARDS / SPECIFIC RISKS...............................................................................................11

Tab A - Weather Events.....................................................................................................................12

Tab B – Acts of Violence....................................................................................................................18

Tab C -Fires........................................................................................................................................21

Tab E - Earthquakes...........................................................................................................................27

APPENDIX 2 - PROTECTIVE ACTIONS......................................................................................................30

APPENDIX 3 - CONTACT LISTING............................................................................................................31

TAB A - Owensboro Community Technology College........................................................................32

APPENDIX 4 – RESOURCE LISTING.........................................................................................................36

APPENDIX 5 – MAPS & DIAGRAMS........................................................................................................41

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Letter from President Dr. Scott Williams Owensboro Community and Technical College is committed to protecting the safety, security, and welfare of the students, staff, faculty, and visitors to each of our campuses. This section of the KCTCS Emergency Operations Plan, Annex L: Owensboro College Emergency Operations Plan, herein referred to as the “EOP”, is specific to Owensboro Community and Technical College and addresses emergency and disaster response at Owensboro Community and Technical College.

In accordance with Homeland Security Presidential Directive – 5, the Plan incorporates National Incident Management System concepts and principles, and utilizes the Incident Command System for management of emergency events. The Plan provides the opportunity for the Owensboro Community and Technical College community to recover from disasters quickly. Thus, the Plan provides a means to minimize the impact of an incident while maximizing the effectiveness of College resources.

Additionally, the Owensboro Community and Technological College has implemented a Prevention Assessment and Response Team (PART) in lieu of the Emergency Response and Crisis Management Team as stated in KCTCS Policy 3.3.17 states “…each College, shall have an Emergency Response and Crisis Management Team in place, appointed by … the College President….” The Emergency Response and Crisis Management Team referred to in this plan consists of the current PART.

This Plan does not eliminate the need for an Emergency Response Plan for daily incidents and other types of emergencies not addressed within the scope of this EOP.

Staff and students are encouraged to continue their on-going efforts in emergency preparedness, planning, and training in order to enhance disaster response and recovery. Those assigned duties under the EOP, as well as those receiving the EOP, shall review and become committed to the EOP’s goal of protecting the welfare of the College community.

I encourage all of you to take the time to familiarize yourself with the responsibilities in this EOP. Protecting the safety and security of our college community is a responsibility we can only fulfill by working together. I am committed to joining with you in our efforts to meet that shared responsibility.

Dr. Scott Williams, President

Owensboro Community and Technical College

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Approval & Implementation Owensboro Community and Technical College prepared this Emergency Operations Plan with assistance from Kentucky Community & Technical College System Director of Operations and Emergency Services to develop, implement, and maintain a viable all-hazards preparedness and response capability. In addition, it establishes a comprehensive approach to providing consistent, effective, and efficient coordination across Owensboro Community and Technical College (OCTC).

This plan addresses emergency and disaster response activities on the OCTC Campuses located in Daviess and Hancock Counties.

The OCTC Director of Safety and Security shall be responsible for EOP’s oversight. This EOP is based on the all-hazards concept of plans for natural and man-made disasters and incidents. This plan is flexible, and may be activated in part or in whole, depending on the specific nature of the emergency and decisions by College administration.

This EOP shall be activated under the following circumstances:

When ordered by the OCTC President

When the OCTC Safety and Security Director deems it necessary to declare an emergency for safeguarding the lives and property of the OCTC community.

When governmental officials declare a State of Emergency that affects OCTC, locally, either regionally, or statewide.

When a Presidential declaration of National Emergency is made.

This EOP and supporting contents are hereby approved and supersede all previous plans and editions. This EOP is effective immediately upon signing. Periodic updates and minor changes necessary to maintain the accuracy of this plan may be made by the PART Team or the Director of Safety and Security, when necessary.

Approved: _________________________ Date: _____________

Dr. Scott Williams, President, Owensboro Community and Technical College

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1. PURPOSE, SITUATION OVERVIEW AND THREAT1.A. Purpose The OCTC Emergency Operations Plan (EOP) is to be implemented to deal with emergencies and disasters, and is intended to protect lives and property through effective use of available staff and resources during emergency operations. It is placed into operation whenever a natural or manmade emergency or disaster affecting the College reaches proportions where that situation cannot be controlled by routine measures. Nothing in this Plan shall be construed in a manner that limits the use of good judgment and common sense in matters not foreseen or covered by the elements of this Plan.

1.B. Situation OverviewOwensboro Community & Technical College employs approximately 200 full-time and 150 part-time; approximately 3,800 students are enrolled, including over 750 high school dual-credit students . The College consists of six campus locations:

Daviess County

o Main Campus

o Southeastern Campus

o Downtown Campus

o Center for Business and Research

o US Bank

Hancock County

o Hancock County Center and Annex – Lewisport

When OCTC lacks capabilities or resources to address needs related to an emergency or disaster, it will rely heavily upon local and state agencies or private sector entities.

1.C. Threat and Hazard Analysis SummaryOCTC is vulnerable to a wide array of hazards that threaten life and property. The KCTCS Emergency Operations Plan, the KCTCS Hazard Mitigation Plan, and the Green River Area Development District Hazard Mitigation Plan identify potential hazards. The OCTC Prevention Assessment and Response Team (PART) considers the most likely risks as:

Weather events (tornados, thunderstorms, severe winter weather)

Act of violence (active threat/active shooter, criminal activity, gunshots heard, hostage situation, domestic violence)

Fire (fires within buildings, vehicles in parking lots)

Transportation events (air, interstate and local major traffic arteries)

Earthquakes

This does not mean that other events will not occur; however, this EOP discusses the most likely occurrences and/or highest risk events.

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2. CONCEPT OF OPERATIONSConsistent with the National Incident Management System (NIMS), OCTC incorporates the basic elements of the Incident Command System (ICS), while making necessary adjustments to accommodate the unique needs of OCTC. ICS is the model tool for command, control and coordination of a response; it provides a means to coordinate the efforts of the College and external partners as they work toward the common goal of stabilizing an incident and protecting life, property, and the environment. The major role of OCTC in an emergency or disaster response will be to support local emergency responders while maintaining accountability.

2.A. Incident Command SystemKCTCS Policy 3.3.17 officially adopts ICS for use in all emergency incidents, crisis and disaster responses. Kentucky Revised Statutes 39A.230 requires the use of one multi-risk, multi-agency, unified incident command or management system to be used by all state agencies responding to the scene of an emergency, declared emergency, disaster, or catastrophe.

2.B. Emergency Declaration & Plan Activation The decision to declare a state of emergency at OCTC rests with the College President. Following a declaration of emergency, the OCTC President or his designee (e.g., VP Student Affairs), in consultation with the PART Team, will implement this plan.

2.C. Emergency Operations Center Locations The Main Campus ADMIN Board Room (#A131) is designated as the OCTC Emergency Operations Center (EOC), with an alternate location at the ATC Conference Room (ATC107) on the Main Campus. Additionally, Room 241 on the Southeastern Campus and Room 8 on the Downtown Campus can serve as EOCs. The Chief Institutional Officer will coordinate with the VP of Information Technology to ensure that the EOC is equipped to function as needed. The Chief Institutional Officer will serve as the EOC Manager. All activities will be monitored and coordinated from the EOC. Requests for personnel, equipment, supplies, and requests for information, regardless of the source will be flow through the EOC to ensure the best use of resources to handle the emergency.

3. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES 3.A. Organization

The organizational structure of OCTC consists of the Policy Group and Prevention Assessment and Response Team (PART).

The College President leads the Policy Group (a.k.a. the OCTC Executive Team). The policy group is responsible for making decisions that impact the college’s ability to meet its mission of teaching, protecting of the environment and institutional assets that are integral to the college, and directs the strategic recovery of the overall college community in the event of an emergency or disaster.

The Prevention Assessment and Response Team (PART) consists of persons who make strategic operational decisions to support response and recovery operations during an emergency. Members provide staffing for the College EOC. The PART has the delegated authority to assign OCTC resources and make decisions to provide the most efficient response and recovery possible. Members report to the EOC when activated.

The College EOC objectives include, but are not limited to:

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Implementation of directives from the Policy Group

Acquiring, allocating and tracking resources.

Managing and sharing information.

Providing financial support

Not all incidents will require an activation of the EOC. For smaller campus incidents, several members of this group may manage response operations virtually.

3.B. Assignment of Responsibilities

3.B.1. President

Serves as the chair of the Policy Group and makes final decisions regarding the College, such as canceling classes, evacuating facilities, closing the campus, etc. (President or designee);

Provides strategic guidance to crisis management operations and recovery, including media notification and communication with staff and family members;

Notifies the System President as appropriate.

3.C. Emergency Operations Center Team (EOC)

3.C.1. College EOC Manager (Chief Institutional Officer)

Serves as the PART Coordinator;

Determines the type and magnitude of the emergency;

Facilitates the overall coordination and execution of this EOP;

Determines emergency situation levels and activates the EOC;

Determines the appropriate location of the EOC;

Notifies the Prevention Assessment and Response Team (PART) to respond to the EOC;

Ensures notification of additional staff to operate the EOC is made;

Provides critical information and advice regarding emergencies to the Policy Group to aid in decision making;

Determines scope of incidents and reduces staffing in the EOC based on situational needs;

Issues the “All Clear” signal when the emergency/crisis is over and the campus is deemed safe by whatever means available.

3.C.2. College Incident Commander (Director of Security)

Assesses the nature of the emergency;

Supports the local government Incident Commander on site;

Establishes inner and outer perimeters prior to arrival of local first responders for protection of responders and members of the College community;

Provides initial emergency response activities until arrival of local first response agencies;

Coordinates information and activities with the EOC Manager.

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3.C.3. College Public Information Officer (Marketing and Communications)

Coordinates and oversees all college media and public relations activities during a disaster or emergency;

Provides information and rumor control through the College email, social media, web site, and public media outlets;

Acts as expert spokesperson on behalf of OCTC as appropriate;

Provides pertinent information to the Policy Group for decision making;

Participates in the local community Joint Public Information Center as necessary.

3.C.4. College Safety Officer (Safety & Security)

Responsible for the health and safety of the college response personnel;

Supports local government(s) incident safety officer.

3.C.5. College Liaison (VP Workforce Solution)

Interfaces with external agencies, organizations, and the private sector as needed.

3.C.6. College Operations (Maintenance and Operations Director)

Oversees coordination of college resources needed for incident response;

Supports tactical operations of local response agencies with college resources;

Monitors field response and provides support as needed.

3.C.7. College Planning (VP Student Affairs)

Identifies, maintains a roster, and calls college staff needed to support activities;

Helps to collect, analyze, and disseminate incident situational information;

Prepares situation summaries;

Prepares the Incident Action Plan (IAP);

Collects, records, and stores all documents relevant to the incident;

Develops projections and forecasts for future events;

Maintains status of resources assigned to an incident;

Ensures tracking of persons entering EOC via check in/out form;

Ensures maintenance of a log of major actions and decisions taken to resolve an incident;

Displays situational information in EOC or to EOC personnel;

Provides demobilization planning as necessary.

3.C.8. College Logistics (Maintenance and Operations Director)

Provides overall management of resource and logistical support;

Orders resources and provides facilities, transportation, supplies, equipment maintenance and fuel, food service, and communications for incident personnel;

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Orders, receives, processes, stores, inventories, and distributes incident-related resources and supplies;

Monitors and records equipment use time;

Sets up and maintains facilities used (shelters, food service areas, etc.);

Provides facility maintenance and security services as required;

Oversees paperwork and provision of medical care for incident personnel and students, including crisis counseling.

3.C.9. College Finance/Administration (VP Business Affairs)

Provides for financial accounting, timekeeping, and tracking of expenditures throughout the incident or emergency ;

Estimates the short- and long-term fiscal impact of the emergency on the College;

Maintains timesheets for personnel;

Tracks liability for insurance claims and compensation requests for human injuries or damage to property and equipment;

Administers all financial matters pertaining to vendor contracts and rental agreements;

Coordinates with Logistics Section on injuries, damages, and procurement activities

Documents claims (witness statements, pictures, etc.).

3.D. College Departments & Offices3.D.1. Information Technology Services

Information Technology serves as the Communications Unit to provide the OCTC EOC adequate availability of IT communications and other services in an emergency or disaster. Additionally, it shall:

Coordinate with other IT professionals across the KCTC System, and where appropriate, external vendors, to support the communications and IT services appropriate to the local situation;

Act as liaison with other IT resources, both internally and externally, as needed;

Coordinate emergency information for public release through the Public Information Officer in conjunction with the College EOC Manager;

Coordinate the recovery, configuration, and use of IT resources to facilitate efficient recovery of OCTC operations;

Assist the recovery, configuration, and use of OCTC IT resources to facilitate efficient recovery of OCTC operations;

Ensure that personnel, departments or agencies maintain appropriate records of costs incurred during the event;

Ensure that personnel, departments, or agencies maintain appropriate records of costs incurred during the event;

Coordinate IT as needed by the College EOC, Prevention Assessment and Response Team (PART), and Policy Group.

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3.D.2. Facilities

Maintenance and Operations (M&O) will provide by providing damage assessment and related services to OCTC facilities, including: preparing initial damage assessments, assessing the damage to the college and inspecting buildings for structural damage. Additionally, M&O will:

Identify and procure services and equipment from private contractors and outside companies;

Assist first responders with access to campus buildings and serve as subject matter experts on the layout of the structures;

Prioritize facilities services actions to protect life and property and to protect and/or repair campus facilities;

Prioritize and manage debris removal;

Support the restoration of critical facilities and services, including but not limited to: electricity, potable water, sanitary sewer, and storm water systems, HVAC, and telephone service;

Support the repair or replacement of facilities and infrastructure.

However, at no time will M&O personnel will be expected to put themselves in danger by accepting task assignments they are not trained or equipped to accomplish.

3.D.3. Security

Safety & Security is responsible for alerting and notifying the campus through established notification systems in an emergency or disaster. Additionally, they:

Support campus search, evacuation, and closure operations;

Serve as a liaison to law enforcement;

Support incident operations through security and criminal surveillance, intelligence gathering, and preparation of incident status reports;

Coordinate assistance as needed by the Incident Commander, PART, and/or Executive Policy Group;

Maintain appropriate records of costs incurred during the event for security measures.

All departments and offices will provide Status Reports to the EOC that will include any outstanding assistance requests and unresolved issues.

3.D.4. External and Private Sector Partners

Local non-governmental organizations will be considered for a role as a Support Agency if specific criteria are met. The external partner must:

Have the authority to provide a support function in a OCTC EOP-related role;

Possess or have timely access to resources necessary for providing adequate services at OCTC;

OCTC can request emergency assistance from the private sector. The private sector may consist of the following:

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Private owners of critical infrastructure (including facilities that could be used as a resource);

A response organization (private ambulance services, environmental clean-up services).

3.D.5. Local Government

Local government agencies will assume the Primary response role for most emergencies and disasters; OCTCS will provide support. Local government agencies:

Have a unique set of resources, expertise, information, skills or assets that is not available from OCTC or the KCTC System;

Are known and accepted providers of emergency or disaster resources, expertise, information, skills or assets that are needed at OCTC;

Have demonstrated/assured that they can fulfill the emergency or disaster assignments of responsibility that are assigned to them;

Have the jurisdictional authority to provide an emergency or disaster function in a response at OCTC.

4. INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION OCTC will collect, analyze, and disseminate information to the KCTCS System EOC and the Daviess County EOC. Situational Reports (SITREPS) and damage assessments are typically shared with the KCTC System and the Daviess County EOC.

Prior to the public release of data, particularly criminal activity, information must be vetted. Information regarding an incident is to be released on a need-to-know basis only and with the prior approval of the KCTCS Director of Operations and Emergency Services. The System Office Director of Emergency Services and the General Counsel are presumed to have a need-to-know clearance.

4.A. COMMUNICATION/NOTIFICATIONThe Director of Public Relations is primarily responsible for communications during an incident and updates to the campus community. The Director of Information Services will support the EOC and the College by maintaining information systems prior to, during, and after emergencies and disasters.

All communications should address the needs of the whole community, including students and staff with sensory disabilities (deaf, hard of hearing, blind, low vision, deaf-blind, and speech disabilities) as well as persons with intellectual or developmental disabilities.

KCTCS SNAP (Safety Alert Notification Process) is the notification modality that the College President uses to notify the OCTC community of a potential threat. SNAP messages typically convey actionable information pertaining to safety/security, operations, and communications. OCTC leadership responsible for these areas will also be responsible for sending any SNAP messages. As outlined in the KCTCS System Emergency Operations Plan, Information Technology Services will assist in maintaining the system and ensuring the appropriate individuals have both the access and the ability to send required messages and may serve as a back up to the primary SNAP coordinators, but will not routinely serve as the primary coordinator.

In the event of an incident, the following communication tasks will be completed to ensure appropriate notifications have been made:

Call 911 immediately

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Initiate Safety Alert Notification Process (SNAP) Alerts

Notify schools providing students in dual credit

Update and monitor social media to provide accurate information

Provide detailed information to College President and Policy Group

Provide detailed information to KCTC System Office

Coordinate communication activities with local EOC

4.A.1. Means of Communication

Communication during an incident will be a priority for the College. Communication is typically transmitted via:

Land line telephones (limited but very reliable)

Voice over Internet Protocol telephones (limited uninterrupted power supplies)

Cell phones (voice, text, social media)

Radios

Computers/networks (limited uninterrupted power supplies)

NOAA weather radio (receipt of weather notifications)

Electronic Messaging (sign boards)

4.A.2. Notification

In the event of an incident, that poses an immediate threat to the health or safety of the OCTC community, OCTC sends out emergency notifications and alerts. OCTC has various systems in place for communicating information quickly to individuals. Some or all of these methods of communications may be activated and includes emails, text messages, and emergency alerts, posted on the OCTC Facebook page and website.

SNAP Alerts- OCTC releases emergency notifications via the Safety Alert Notification Process (SNAP). OCTC students, faculty and staff automatically receive emergency alerts as text messages sent to their Short Message Service (SMS) capable cell phones. Messages are only sent to users during an emergency. Emergency SNAP notifications are disseminated via the College Security & Crisis Management Team, assisted as needed by the Marketing and Communications Department. Follow-up information for an emergency is communicated by the same means as the original notification. “All Clear” messages are issued once the situation has been resolved.

911 Alerts- Whenever 911 is dialed from a College VOIP phone, a record is generated within Cisco Emergency Responder and sent via email, text, and phone to members of the College Crisis Management Team, the Emergency Response Team, and select others. Select members of this group receive notifications of 911 calls from all college campuses. The record includes details pertaining to the caller’s extension, location, and time. 911-Alert testing procedures are found in Appendix E, Standard Operating Procedures.

5. ADMINISTRATION, FINANCE, AND LOGISTICSAll assets (human resources, facility, and equipment resources) of OCTC will become the purview of the PART and Executive Policy Group to direct in any way to respond to an emergency or disaster.

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Documentation of records is vital prior to, during, and after an incident. Records will be used to determine state or federal reimbursement and account for all actions taken during the response and recovery phases; therefore, detailed documentation of assets, costs, and time is necessary. Records deemed essential should be identified, and procedures should be established for their maintenance and protection; this includes backing up electronic files. Procedures should be put in place to assure all emergency costs are easily identified.

The local government agency Incident Command will be instrumental in monitoring and documenting needs and requests. Personnel in the OCTC EOC will handle and document available resources and requests as well as keep disaster records in relation to damage, expenses, time, assistance, and recovery. Accounting will be necessary to keep records dealing with damages and costs associated with the incident.

6. PLAN DEVELOPMENT AND MAINTENANCE6.A. Program Roles, Responsibilities, and AdministrationThe OCTC Director of Safety and Security shall ensure that the plan is updated annually. Each division, department and office mentioned in this plan shall maintain updated contacts, policies, practices, protocols, and other information as appropriate. Revisions may be made based on operational and regulatory changes, best practices, and corrective actions identified through exercises, emergency activations and/or other assessment processes. Departmental revisions shall be communicated to the Office of Security and Crisis Management.

6.A.1. Plan Revisions

This plan will be reviewed, exercised, and updated on an annual basis. Revisions should be distributed to individuals and organizations, which have received previous versions of this EOP as, identified in the Record of Distribution.

6.A.2. Record of Distribution

The OCTC Emergency Operations Plan is available electronically through the OCTC intranet. Printed copies are distributed officially based on individual role and responsibility in implementing the plan. A Record of Distribution will be used to support the official distribution and list those tasked within this Plan. Distribution to the public may also occur, but without sensitive information.

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7. APPENDICESAPPENDIX 1 - HAZARDS / SPECIFIC RISKS

APPENDIX 2 - PROTECTIVE ACTIONS

APPENDIX 3 – CONTACT LISTING

APPENDIX 4 – RESOURCE LISTING

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APPENDIX 1 - HAZARDS / SPECIFIC RISKSThe OCTC Prevention Assessment and Response Team (PART) have identified these Hazards as the most likely to occur and/or present the highest risk to the College. Other Hazards may pose a threat but present less risk to the College. Refer to KCTCS EOP Attachment 3 (Threat and Hazard Specific Annexes) for additional information.

TAB A -WEATHER EVENTS

TAB B – ACTS OF VIOLENCE

TAB C - FIRES

TAB D - TRANSPORTATION EVENTS

TAB E - EARTHQUAKES

.

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Tab A - Weather EventsTornadoes & Thunderstorms

SITUATIONSevere Thunderstorm/Tornado Watch:

A Severe Thunderstorm Watch means that severe weather is possible, but not imminent.

A Tornado Watch indicates that conditions are right for the development of a tornado and a tornado is possible in the watch area.

Severe Thunderstorm/Tornado Warning:

A Severe Thunderstorm Warning means severe weather has been reported or is being indicated by the NWS radar. Warnings indicate imminent danger.

A Tornado Warning means a tornado has been reported by a first responder or trained weather spotter or indicated on NWS radar. NOAA Weather alert radios and outdoor warning sirens will trigger.

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☐ Be weather aware. Continue normal activities, but monitor weather-related reports. Monitor local TV and radio reports. Listen for the NOAA Weather alert radio.

If the approaching severe weather is deemed to pose an immediate threat to the area, the watch may be elevated to a severe thunderstorm or tornado warning

Complete Immediate Tasks – 1st hour

☐ If the Severe Weather Event poses a threat to a campus, protect all staff and students by going to the nearest safe area.

☐ Establish communication:

Upon notification that a Severe Weather Event is occurring:

Send a SNAP alert to all Campus personnel to “Get Safe”

Communicate with Prevention Assessment and Response Team (PART) and Policy Group

Upon notification that a Severe Weather Event has occurred:

Dial 911 if there appears to be any damages or injuries

Communicate with schools providing students participating in dual credit

☐ Gain Situational Awareness:

Situational awareness reports should come from on-scene personnel

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Send information to OCTC EOC, if activated.

Monitor weather reports for latest information.

☐ Protect Staff & Students:

Avoid the impacted area.

Assess the situation; avoid dangerous conditions e.g., power and gas lines.

Cordon off the area and observe scene safety until local emergency responders arrive.

Follow guidance from local responders regarding evacuation routes or sheltering in place.

Take appropriate action to ensure that all students, personnel, and visitors remain safe during the emergency.

Do not enter impacted area until an all clear has been issued.

☐ Crisis Management:

Determine EOC activation needs, and once activated route all requests for resources and information through the EOC.

Notify KCTC System office and the Director of Operations and Emergency Services.

Coordinate with Daviess County Office of Emergency Management to acquire additional resources that are needed.

The opening of reunification areas/family assistance centers should be determined by OCTC officials for staff and students

☐ Release of Information:

Do not discuss details of the emergency with members of the media; direct them to the Public Information Officer.

Coordinate Public Information releases with EOC Manager/Incident Commander accordingly.

Marketing and Communications personnel should prepare to work with the jurisdictional authority on developing a press release to share information regarding the incident through a Joint Information Center.

Complete After the Immediate Tasks

☐ Recovery Tasks: See also KCTCS EOP Attachment C (Continuity of Operations)

Maintain accurate records for the incident.

Conduct staff inventory of OCTC functional operations.

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Determine recovery priorities: buildings, infrastructure, and alternate locations.

Do not re-enter the impacted area until an “All Clear” has been issued.

Remove debris following approval.

Work with local agencies on any follow up activities.

Begin critical facilities recovery planning.

Determine emergency repairs.

Provide behavioral health services/information for survivors/witnesses.

☐ Damage Evaluation: Also see also KCTCS EOP Attachment C (Continuity of Operations)

Conduct a rapid assessment of facilities, utilities and equipment.

Take pictures of any damages to OCTC property


Assess all buildings; determine initial damages.

Assess infrastructure; determine operational capabilities.

☐ Long Term Recovery Tasks:

Inventory and inspect all hardware, supplies, and expendable resources; restock or replace as necessary.

Clear, repair or replace contaminated equipment utilized in the response.


Conduct an incident review to identify any lessons learned and additional mitigation, preparedness or response steps to updates for this plan.

Consult OCTC Business Continuity Plan for relocation planning.

Prioritize permanent repairs or re-construction requirements.

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Severe Winter Weather

SITUATIONA Severe Winter Weather Event has the potential to prevent OCTC staff and student from being able to travel safely to or from the College. Severe winter weather includes excessively cold temperatures, and ice, sleet, and snowstorms.

Excessively cold temperatures can cause fatalities and contribute to injuries through slips, falls, and other accidents.

Ice storms can cause widespread blackouts

Water supply can be disrupted by frozen or ruptured pipes

Large snowfalls can lead to localized flooding when warmer temperatures melt the snow in a short period of time.

Snow accumulation and ice buildup can cause roof collapse.

Complete

☐ Be weather aware. Continue normal activities, but monitor weather-related reports. Monitor local TV and radio reports. Listen for the NOAA Weather alert radio.

Decide to maintain normal schedule, delay normal opening time or close the facility until conditions are acceptable.


☐ If the Severe Winter Weather Event poses a threat to a campus, protect all staff and students by staying in-doors when possible.


Upon notification that a Severe Winter Weather Event is going to occur:


OCTC personnel should immediately dial 911 if there appears to be any damage or injuries



Information should be sent to OCTC EOC if activated.



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Remain indoors unless necessary to do otherwise.

Assess the situation; avoid dangerous conditions: ice and downed power lines.

Follow guidance from local responders regarding transportation routes.

Take appropriate action to ensure that all students, personnel and visitors remain safe while on campus.

Do not travel impacted area until an all clear has been issued.


Determine EOC activation needs, and once activated, route all requests for resources and information through the EOC.


Coordinate with Daviess County Office of Emergency Management on travel routes as needed.


Coordinate Public Information releases information with EOC Manager.

Marketing and Communications personnel should prepare to work with the jurisdictional authority on developing a press release to share information regarding the incident released through a Joint Information Center regarding the severe winter event.


☐ Recovery Tasks: Also see KCTCS EOP Attachment C (Continuity of Operations)


Conduct inventory of OCTC functional operations.


Do not re-enter any the impacted area until an “All Clear” has been issued.

Clear walkways, parking lots and campus streets when safe to do so.

Work with local agencies on any follow-up activities.



☐ Damage Evaluation: Also see Damage Evaluation Appendix ___

Conduct a rapid assessment of facilities, utilities, and equipment.

Take pictures of any damages to OCTC property.

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Clear, repair or replace contaminated equipment used in the response.





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Tab B – Acts of ViolenceActive Threat/Active Shooter; Criminal Activity; Gunshots Heard; Hostage Situation; Domestic Violence

SITUATION Violence can occur on any campus at any time and threaten staff, students, and the public:

Criminal activity includes threat of harm, burglary, theft, use of alcohol/narcotics, active shooter, or simple assault.

OCTC personnel and students may be subject to harassment.

Workplace violence can take many forms and may include use of deadly weapons.

Advance warning of violence is unlikely.

In the event of an incident threatening the OCTC personnel, students, property, or infrastructure, OCTC will be dependent upon local law enforcement.


☐ At the onset of any act of violence, all staff and students are to “Get Safe” and call 911. RUN AWAY from gunfire if it is safe to do; if not, HIDE in an area that can be locked from the inside. If possible, barricade the doors to prevent easy access. Be prepared to aggressively fight to save lives.


Upon notification of a Violent incident:

OCTC personnel should immediately dial 911

Send a SNAP alert to all College personnel to “Get Safe”




Situational awareness reports should come from on-scene personnel.

Information should be sent to OCTC EOC if activated.


Avoid the incident area, stay a safe distance away or in a secure location.

Assess the situation; do not expose staff or students to harm.


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Do not move or re-locate until directed or an all clear has been issued.








Coordinate Public Information releases information with EOC Manager/Incident Commander accordingly.

Marketing and Communications personnel should prepare to work with the jurisdictional authority on developing a press release to share information regarding the incident and release through a Joint Information Center.




Do not re-enter the area until an “All Clear” has been issued.


Work with agencies on any investigation/follow-up activities.

Begin clean-up recovery planning.

Determine if emergency repairs are required.





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Tab C -Fires

SITUATION Fire spreads quickly; there is no time to gather valuables or make a phone call. A fire doubles in size every thirty seconds. In just two minutes, a fire can become life threatening. In five minutes, a classroom wing can be engulfed in flames.

Heat and smoke from fire can be more dangerous than the flames. Inhaling the super-hot air can sear your lungs. Fire produces poisonous gases that make you disoriented and drowsy. Asphyxiation is the leading cause of fire deaths, exceeding burns by a three-to-one ratio.

The local fire department will assume command upon arrival.

OCTC personnel have limited capability to contain fires.

Depending on the location and severity of fire, multiple alarms may be required.

If arson is suspected, trained personnel will conduct an investigation.

Complete

Immediate Tasks – 1st hour

☐ If a structure fire occurs on campus, protect all staff and students:

Rescue anyone in immediate danger.

Activate fire alarm.

Contain fire by shutting doors to immediate area.

Extinguish fire only if safety can be assured.

Follow evacuation plans.

☐ Evacuation Checklist:

Upon evacuation report to the assigned outdoor assembly area.

Do not use elevators.

Assist individuals with functional needs. If it is not possible, alert a member of the Safety and Security Office, the Prevention Assessment and Response Team (PART), or an emergency responder.


Upon notification of a fire:

Dial 911.

Send a SNAP alert to all College personnel to “Get Safe.”

Communicate with Prevention Assessment and Response Team (PART) and Policy Group.

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Communicate with schools providing students participating in dual credit.


Obtain situational awareness reports from on-scene personnel.




Avoid the area adjacent to the site of the fire; be mindful of incoming fire equipment.



Take appropriate action to ensure that all students, personnel and visitors remain safe during the emergency.

Do not enter the building until an all clear has been issued.



Notify KCTC System office and the Director of Operations and Emergency Services





Marketing and Communications personnel should prepare to work with the jurisdictional authority on developing a press release to share information regarding the incident released through a Joint Information Center.

Complete

After the Immediate Tasks



Staff conduct inventory of OCTC functional operations.

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☐ Damage Evaluation:










Conduct an incident review to identify any lessons learned, and additional mitigation, preparedness or response steps to updates for this plan.



Note:

As required by the Minger Act, all fires and false alarms must be reported immediately (within two hours) to the state Fire Marshall’s office using the following telephone numbers:

502.564.3626 during normal business hours; 800.255.2587 at night or on weekends

Complete KCTCS Forms FM87 (Fire/False Alarm) and submit to [email protected]

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mailto:[email protected]


Tab D - Transportation Event: Highway Traffic/Railroad

SITUATION The Downtown Campus is located three blocks of a major CSX East-West railroad track. The Main Campus and Southeastern Campus are within one mile of the William Matcher Parkway and major US Highways 60 and 231.

Complete

Immediate Tasks – 1st hour

☐ If the Transportation Event poses a threat to a campus, protect all staff and students by going to the nearest safe area. Determine whether it is better to shelter in place or evacuate.


Upon notification of a Transportation Event:

OCTC personnel should immediately dial 911.

Send a SNAP alert to all College personnel to “Get Safe.”

Communicate with Prevention Assessment and Response Team (PART) and Policy Group.

Communicate with schools providing students participating in dual credit.


Obtain situational awareness reports from on-scene personnel.




Avoid the accident area; a release of hazardous materials may occur.


If the Transportation Event has occurred on campus, the impacted area should be evacuated in order to protect those in the area.

Cordon off the area and observe scene safety until local emergency responders arrive. At no time, allow anyone to endanger himself or herself.


Take appropriate action to ensure that all students, personnel and visitors remain safe during the emergency.

Do not enter the building until an all clear has been issued.


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Marketing and Communications personnel should prepare to work with the jurisdictional authority on developing a press release to share information regarding the incident released through a Joint Information Center.

Complete

After the Immediate Tasks

☐ Recovery Tasks: Also see Recovery Appendix ___


Conduct inventory of OCTC functional operations.












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Tab E - Earthquakes

SITUATION According to the Green River Area Development District Hazard Mitigation Plan:

- Probability of a magnitude 5.0 or higher earthquake is one to 10 percent for Daviess Co;

- Probability of a magnitude 5.0 or higher earthquake in a 50-year period is 2-4%;

- The Downtown campus is situated on alluvium soil.

Complete During an Earthquake

☐ Everyone should “Get Safe”; that is protect themselves where they are located during an earthquake. There will be no warning to announce.


☐ After an earthquake, an initial assessment of the campuses must be completed.


After an Earthquake event:

Determine communications capabilities on campus, and between campuses

Limit phone usage to essential communications only

Be prepared to use runners


Dial 911 if there appears to be any injuries



Situational awareness reports should come from on-scene personnel.




Avoid any damaged buildings.



Follow guidance from local responders regarding evacuation routes or sheltering

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in place.


Do not enter damaged area until an all clear has been issued.


Determine EOC activation needs, and once activated route all requests for resources and information through the EOC.



OCTC officials for staff and students should determine the opening of reunification areas/family assistance centers.



Coordinate Public Information releases with EOC Manager/Incident Commander accordingly.

Marketing and Communications personnel should prepare to work with the jurisdictional authority on developing a press release to share information regarding the incident through a Joint Information Center.


☐ Recovery Tasks: See also KCTCS EOP Attachment C (Continuity of Operations)


Conduct staff inventory of OCTC functional operations.


Do not re-enter the impacted area until an “All Clear” has been issued.


Work with local agencies on any follow up activities.




☐ Damage Evaluation: See also KCTCS EOP Attachment C (Continuity of Operations)

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Clear, repair or replace contaminated equipment utilized in the response.





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APPENDIX 2 - PROTECTIVE ACTIONS

SITUATION Events may occur that require the protection of students and staff from an external threat. The requirement for the various protective actions need to be communicated clearly when ordered by the EOC or an Incident Commander.

Evacuation. OCTC Prevention Assessment and Response Team (PART) have the authority to order the evacuation of buildings or select areas. An order for evacuation may also be issued by first responders with jurisdictional authority, based on the location of an incident and the direct impact to the campus. An evacuation of a building does not automatically result in the cancellation of classes or the closing of all or part of the campus. Should an evacuation of a building significantly affect the ability to reconvene normal operations, a separate approval to cancel classes or close a portion or all of a facility may be required following established policies. Any absences resulting from closures will be handled in accordance with KCTCS leave policies and procedures.

Shelter-In-Place is the immediate securing of students and staff in the building they currently occupy. OCTC Prevention Assessment and Response Team (PART) have the authority to order Shelter-In-Place. Shelter-In-Place orders may also be issued by local government, based on the location of an incident as related to an individual campus, and will be supported by OCTC.

Temporary Closure means cancellation of all non-essential functions and events until further notice. Each campus has the authority to close its campus or specific facilities in response to an incident or threat. OCTC has the authority to close the College as a whole in response to an incident or threat. The length of closure will be based on the type of incident, severity, and any damage to campus facilities.

Only essential personnel should remain on campus unless they are ordered to leave by OCTC Prevention Assessment and Response Team (PART) or local emergency response agency personnel. This protective action is aimed at protecting students and staff by keeping them out of the hazard area and away from emergency response operations.

Emergency Evacuation for Persons with Functional NeedsThe following provides a general evacuation procedure for persons with functional needs that make exiting difficult.

Students and staff with functional needs may develop their own evacuation plans and identify their primary and secondary evacuation routes from each building they use.

Be familiar with evacuation options.

Seek evacuation assistants who are willing to help in case of an emergency.

Persons with functional needs have four basic evacuation options:

Horizontal evacuation: using building exits to the outside ground level or, on upper floors, going into unaffected areas.

Stairway evacuation: using steps to reach ground level exits from the building.

Stay in Place: unless danger is imminent, remaining in a room with an exterior window, a telephone and a solid or fire-resistant door.

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Area of Refuge: with an evacuation assistant, go to an area of refuge away from obvious danger.

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APPENDIX 3 - CONTACT LISTING

Tab A – Owensboro Community Technical College Tab B – Daviess County Tab C – Hancock County

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TAB A - Owensboro Community Technology College

For All College Emergencies 911

KCTCS Director of Operations & Emergency Services 859.256.3323 (O)859.753.1532 (C)

POLICY GROUP

Name Title Phone

Dr. Scott Williams President 270.686.3790

Mike Rodgers Chief Institutional Officer 270.686.4503

Sarah Price VP Business Affairs 270.686.4501

Kevin Beardmore VP Student Affairs 270.686.4504

Cindy Fiorella VP Workforce Solutions 270.686.4445

Jim Hartz VP Information Technology 270.686.4630

Dr. Veena Sallan Chief Academic Officer 270.686.4639

Kenny Moxley Dir Maintenance & Operations 270.686.4471

PREVENTION ASSESSMENT AND RESPONSE TEAM (PART) (as per KCTCS Policy 3.3.17)

Name Title Phone

Dr. Scott Williams President 270.686.3790

Sarah Price VP Business Affairs 270.686.4501

Kevin Beardmore VP Student Affairs 270.686.4504

Jim Hartz VP Information Technology 270.686.4630

Dr. Veena Sallan Chief Academic Officer 270.686-4639

Jeff Hendricks Director of Safety and Security 270.316.1660

Kenny Moxley Dir Maintenance & Operations 270.686.4471

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Bernie Hale Public Relations 270.686.4506

Mike Rodgers Interim Chief Institutional Advancement Officer 270.686.4503

Cindy Fiorella VP Workforce Solutions 270.686.4445

Kim Free DT Campus Rep 270.686.4446

Vickie Boyd DT Campus Rep 270.686.4447

Vickie Hohiemer SE Campus Rep 270.686.4512

Stacy Bertke Main Campus Rep 270.686.4543

Kitt Midkiff Executive Assistant to the President 270.686.4508

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Tab B – Contact Listing – Daviess County

Daviess County (Administrative numbers)

OWENSBORO COMMUNITY TECHNOLOGICAL COLLEGE – MAIN CAMPUS, DOWNTOWN CAMPUS, CENTER FOR BUSINESS & RESEARCH

Daviess County Emergency Management

270.685.8448

Daviess County Sheriff 270.685.8444

Owensboro Police Department 270.687.8888

Owensboro Fire 270.687.8408

Owensboro Municipal Utilities 270.926.3200

Atmos Energy 888.286.6700

OWENSBORO COMMUNITY TECHNOLOGICAL COLLEGE – SOUTHEASTERN CAMPUS

Daviess County Emergency Management

270.685.8448

Daviess County Sheriff 270.685.8444

Daviess County Fire Department 270.685.8440

Owensboro Municipal Utilities 270.926.3200

Atmos Energy 888.286.6700

STATE AGENCIES

KY Division of Emergency Management – Duty Officer

800.255.2587 KyEM Area 2502.607.3562

KY Fire Marshal 502.573.0382

KY Environmental Protection 502.564.0323

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Tab C – Contact Listing – Hancock County

OWENSBORO COMMUNITY TECHNOLOGICAL COLLEGE – HANCOCK COUNTY CENTER

Hancock County (Administrative numbers)

Hancock County Emergency Management

270.927.1310

Hancock County Sheriff 270.927.6247

Lewisport Police Department 270.295.6188

Lewisport Fire 270.295.3324

Lewisport Utilities 270.295.3324

Kenergy 800.844.4832

STATE AGENCIES

KY Division of Emergency Management – Duty Officer

800.255.2587 KyEM Area 2502.607.3562

KY Fire Marshal 502-573-0382

KY Environmental Protection 502-564-0323

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APPENDIX 4 – RESOURCE LISTING

TBD - Resources Listing will be developed by each college individually

Campus: Main Building:

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Campus: Downtown Building:

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Campus: Center for Business & Research Building:

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Campus: Southeastern Building:

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Campus: Hancock County Center and Annex Building:

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APPENDIX 5 – MAPS & DIAGRAMS

Main Campus

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SOUTHEASTERN CAMPUS

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DOWTOWN CAMPUS

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HANCOCK COUNTY CENTER AND ANNEX

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CENTRE FOR BUSINESS AND RESEARCH

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